CITY MANAGER'S OFFICE/BRIAN MCDOUGAL
No report submitted this week due to working the tornado disaster that happened on Sunday, May 12, 2013.
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EMERGENCY MANAGEMENT/Don Lynch, Director
No report submitted this week due to working the tornado disaster that happened on Sunday, May 12, 2013.
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ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
(No updates this week on any of the projects)
* Kickapoo Street Widening Project
> ODOT awarded this project to Haskell-Lemon Construction for a total project construction cost of $10,930,517.98 (including water line costs). Work on the project is proceeding with installation of new, larger water main(s) that will be located from outside of the street paving instead of under the paving as where the existing lines are located. Water line replacement has proceeded from the Spur to north of Wall Street thus far. The existing traffic signals have been taken down from the intersections of Kickapoo & the Spur and Kickapoo & Independence, and temporary signals on span wire have been erected as the Contractor is readying the section from the Spur to Independence to be able to start actual roadway construction in that area. Project is scheduled to be completed by May of 2014
* Airport Trails Project
> City Commission awarded project to Bishop Paving in the amount of $633,409.90. All the asphalt is in place for the track/trail, and people are able to use the facility. The Contractor is working on the concrete replacement for driveways and ramps along the section of the track that is adjacent to Airport Drive. Also, work on backfilling the asphalt track/trail with topsoil is in progress. Anticipate construction being completed by June 2013.
* Rehab Concrete Streets Project (FY11-12)
> Project awarded to All Roads in the amount of $387,409.00. Work on Independence was halted on May 3, 2013, because the only sections remaining to be removed and replaced are right in front of Sequoyah Schools drives. We will wait until school is out on May 17, 2013 to have the Contractor (All Roads Paving) back onsite to have the sections of paving repaired that would result in blocking the schools driveways that they use to drop off and pick up the school children.
* Federal Street Bridge Repair Project
> Project awarded to PbX Corporation in the amount of $685,565. All the utilities, ie, water, ONG, and OG&E have moved their facilities from underneath the bridge deck and construction work could be started, however, we are still waiting on the BNSF to give approvals to PbX Corp to proceed. The bridge being over the railroads right-of-way gives them jurisdiction over construction and we are in need of their approval before proceeding. Contact was made with the BNSF this week and although Contractor and BNSF have executed an Agreement, the railroad (BNSF) is still holding up construction start date until their Demolition Division has approved the Contractors method of operations. Start date has now been pushed back till at least May 28, 2013.
* Bell Street Streetscape Project (from Farrall to 7th Street)
> Project awarded to All Roads Paving in the amount of $98,500. Project is approximately 95% completed, but has been put on-hold while Shawnee Municipal Authority (SMA) installs a water meter and vault. SMA indicates they will be completed with their work within the next 2 weeks, and we will then be able to have the Contractor complete the sidewalk portion of this project. The project also includes an enhanced crosswalk at Farrall with in-paving strobe lighting, and that is scheduled to be installed within the next two weeks. OG&E will install decorative lighting along the east side of Bell Street upon completion of the sidewalk project, and OG&E is tentatively scheduled to begin their lighting installation in four weeks.
* ADA Sidewalk and Ramps Project
> Project awarded to All-Roads Paving in the amount of $127,337.75. We are targeting ramps at the intersections along 10th Street from Harrison to Bell Street. Contractor has started work at the intersection of Tucker & 10th Street, and work is in progress.
* City Hall Parking Lot Improvements
> Project awarded to All Roads Paving in the amount of $195,235.40. Project consists of constructing a new 73 space concrete parking lot and milling/overlay the existing asphalt City Hall parking lot and alley. 90 calendar days are allotted to the project by contract, but a start date has not yet been determined. A Pre-work meeting was held and a Notice to Proceed for this project has been issued effective June 3, 2013. Contractor will start construction the week of June 3rd.
* Main Street Streetscape Project
> Preliminary design work has been started as time allows on this project. Project design will follow closely the design layout that was used on the Bell Street Streetscape Project. Preliminary design is approximately 80% complete. ODOT has announced that the City of Shawnee was approved for the $400,000 enhancement grant, and with funding from the Downtown TIFF District, 302 Street Fund, and SMA, the City should be in shape to have full funding for the project. A landscape architect will be employed to finalize irrigation and landscape plans, and the City may be able to advertise this project sometime Fall 2013.
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UTILITY DEPARTMENT/Steve Nelms, Interim Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 4.098 Last week: *MGD - 3.862
> Pumped 528,585,000 MG to date compared to 506,411,000 MG for same period last year
> Performed routine plant maintenance
> Performed routine water testing for Shawnee and PCDA
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.573 **BOD - 15 mg/l ***TSS - 3 mg/l
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 2.264 **BOD - 3.7 mg/l ***TSS - 5.0 mg/l
> Hauled 258,500 gallons of bio-solids so far this month
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 126, Main Breaks - 1, Leak Checks - 21, Cut-offs Replaced - 3, Reset Water Meters - 14, and Water/Sewer Line Locates - 192
> Repaired a main break at Shawnee Mill
> Worked Shop Tickets
* PCDA
> Leak Checks - 3, Total Tickets - 9, and Water Line Locates - 7
> Total Miles: 260
> Total Man Hours: 11.65
* Valve Maintenance (staff of 3)
> Located/performed serviceability check on valves at 13 different locations
> Located/performed serviceability check on fire hydrants located at 6 different locations
> Installed a valve at the following location: Kickapoo & Chapman
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 25,475 ft. Flushed (year to date) - 353,427
> Total Service Calls - 50, Sewer Lines Checked - 38, Lift Stations Checked - 22, and Emergency Sewer Calls - 2
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Capital Projects
> Water Line Replacement Project Midland Street
All new lines are active and old lines are dead. Contractor is tying up any loose ends.
> Kimberly Sewer Lift Station Rehab
Jordon Contractors was awarded the bid. Contractor is waiting on other utilities to be relocated. ONG is scheduling relocation of gas lines; OG&G has lowered all their lines; waiting to hear from the cable company.
> Sanitary Sewer Rehab Project (Pipe Bursting) (no change on project)
Budgeted project amount is $1,000,000.00. Project awarded to Jordon Contractors. Contractors are reviewing the sewer line list and are videoing lines to find service on the first 5 lines on the list. Review of manholes to be replaced will be done on a line by line basis.
> North Park Block 5 Sewer Line Replacement Project (no change on project)
Trent Construction was awarded the bid. Contractors have completed laying the sewer line and stubbing up all services. Contractors are taking care of settlement around service line clean out. This project is about 90% complete.
> Utility System Master Plan (no change on project)
Contract awarded to SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. The Water Hydraulic Model will be completed by the end of this April. SRB has started work on the Wastewater Hydraulic Model. Staff met with SRB on March 22nd for a basis of planning meeting.
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PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 8)
> Worked on Lake Headquarters
> Daily cleanup route on Main Street and in city parks
> Repairing playground equipment in several city parks
> Performing repairs in several city buildings (lights, ceiling tile, wall repair, etc)
* Cemetery Division (staff of 4)
> One burial last week
> Preparing for Memorial Day
> Filling in burial sites that have settled due to the recent rainfall
> Leveling markers
* Central Garage (Staff of 6)
> 23 units in last week with 37 total repairs
> EVT School and testing
* Wes Watkins Reservoir
> Water levels continue to rise with the much needed rain
> Two boat ramps remain closed, but the main ramp on the north side of the lake is open
> RV campsites are full for the holiday and there is plenty of boating activity
* Shawnee Twin Lakes (no change)
> Lake #1 and Isaac Walton Park are closed due to tornado damage. No date at this time as to when they will re-open. Lake #2 will remain open for fishing only and Glen Collins Park will remain open.
* Current Projects
> Municipal Swimming Pool
Will present to the City Commission on May 28, 2013 and request approval
> Glory Daze Games and Fireworks (no change)
This event is set for June 29, 2013 at the Expo Center from 3:00 pm till the fireworks show is complete.
> Auditorium Exterior Restoration and Window Replacement (no change)
We are acquiring bids on this project
> Municipal Court Offices (no change)
We are acquiring bids on this project
> City Hall ADA Restroom Project (no change)
We will bid project in July 2013
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AIRPORT/Rex Hennen, Assistant Airport Manager (no change on report this week)
* Fuel Sales
> April 2013 fuel sales were down from April 2012 due to the amount of rain and inclimate weather for the month. Fuel sales are steadily increasing overall:
▪April 2012 = Avgas 2,135.14 Gallons; Jet A 2,003.60 Gallons
▪April 2013 = Avgas 1,579.58 Gallons; Jet A 1,260.40 Gallons
* Foreign Trade Zone Application
> Application has been approved; will work with SEDF to market the Airport's new designation
* "Oklahoma Certified Site Program - Aerospace Park"
> Application is being completed by SEDF and airport staff
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EXPOSITION CENTER/Mike Jackson, Operations Manager
* Events: May 12-18, 2013
> May 15, LEPC, Conference Center, Upstairs
> OGE Meeting, Conference Center, Upstairs
> May 15-18, Baptist Campers on a Mission, Grandstands
> May 17-18, United Bucking Bulls Incorporated (UBBI
> May 17-19, Red Dirt Agility Club, Fred Humphrey Pavilion Section G
> May 18, Arts & Crafts Show, Conference Center
> Poker Run, Conference Center
* IFYR totals as of May 10, 2013
> Contestants Entries - 657 >Event Entries - 1,193 >States - 28
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FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on budget presentation
> Work on monthly allocations
> Worked on retirement issues
> Worked on budget for first public hearing on May 20
> Worked on budget summary
> Began work on year end
> Worked on water account issue
> Prepared Sister Cities financials
> Worked on SMA issues with Steve Nelms
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FIRE DEPARTMENT/David Short, Chief
* Fire Chief
> Red Cedar Project
▪ Red Cedar workgroup is working to determine the lease area versus the city owned non-leased area. Consensus is to leave the leased property to the responsibility of the lease holders; Michael has provided maps determining the area divisions.
▪ We have a meeting scheduled on Tuesday, May 28, 2013
* Suppression
> Responded to 105 emergency calls: Breakdown of calls: Fires - 3, Good Intent Calls - 17,
Rescue/EMS - 71, Service Calls - 2, Hazardous Conditions - 11, and Severe Weather & Natural Disaster: 1
* Fire Prevention
Plan Reviews
> Oklahoma Heart Hospital Clinic, 3306 N. Kickapoo (fire sprinkler system)
> GE Pressure Control new addition (fire sprinkler system)
Requested / Administrative Inspections
> St. Anthony Shawnee, 1102 W. MacArthur
> St. Anthony Physicians Family Healthcare, 3204 Medical Park Drive
> St. Anthony Physicians Heart Center, 3208 Medical Park Drive
> Surgery Center at St. Anthony Shawnee, 1106 W. MacArthur
> St. Anthony Physicians Specialty Clinic, 3200 Medical Park Drive
> Solara Hospital, 1900 Gordon Cooper Drive
> Center for Rehabilitation at St. Anthony Shawnee, 1900 Gordon Cooper Drive
Public Education
> Station tour for 80 first graders from Sequoyah Elementary School
> Fire extinguisher class for BancFirst Employees
Consultations / Meetings
> Development review committee meeting
> Consultation with William's Sprinkler Systems regarding construction
Permits and On-Site Inspections
> Open Burn at the following locations: 3520 N. Bryan, 1910 Katie, and 1810 N. MacArthur
* Training
> Continuation Training for seven (7) Probationary Fire Fighters
> ICS 400 Course
> Texas LAFS Conference in Lewisville, TX
> Confined Space Refresher at G.C.T.C. (all shifts)
> EMS Jane
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POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 170 / Total Citations: 86 / Handwritten Citations: 25 / E-Citations: 61 (70.93%)
> Arrests: 34
> Vehicle Pursuit - suspect in custody / narcotics found
> Apprehended burglary suspect and recovered stolen property at apartment complex
* Dispatch
> Managed 2078 calls for service (Police/Fire/EMS)
* CID
> 18 Cases Forwarded to CID for Review
> 5 Felony Cases Assigned / 2 Other Cases Assigned
> 8 Felony Cases Cleared / 2 Other Case Cleared
> 4 Felony Cases Filed through the DA's Office
> 3 Assists with Patrol and Other Agencies
> Running 6 Cell Phone Forensic Case for DA Task Force
* Evidence
> Number of evidence items brought in: 23 > Number of evidence items released: 9
* COP's Grant Program
> Investigated drug cases
> Westside Neighborhood Watch meeting
> Conducted face book surveillance,
> Basic Man Tracking School
> Assisted evening shift
> Assisted with search for high risk felony suspect
> 3 arrests for city warrants and an additional arrest on another suspect for misdemeanor warrants
> Sentinel and explorer academy
> Neighborhood Child event
> Click-it or ticket-it radio interview
* Animal Control
>Calls Responded: 116 >Animals Impounded: 46 >Animals reclaimed: 7 >Animals adopted: 3
* Accreditation (no changes on report)
Lt. King is the accreditation manager working on preparing the department for State Accreditation
> Accreditation Activity: File maintenance will be an ongoing process
> Working on new hire orientation program
> Working on officer handbook
> Developing crime prevention presentation (fraud) for community groups; first presentation scheduled with the Lions Club for June 6th.
* Staff
> Police Officers - 59 / 3 open positions / 1 in FTO Training / 1 at FBI Training / 1 deployed on Military / 53 available
> Dispatch positions - 13 / 12 available for service / 2 in training status / 1 open position
> Animal Control Positions - 4 / 4 available for service
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