As part of the digital upgrades to the local cable vendor's, the City's government channel, branded as "City Connect" and historically on local cable channel 30, will be moving to channel 3. If customers are on the new all-digital system, City Connect will be on Channel 3 and not on Channel 30.
The City Connect channel provides live City Commission meeting coverage and local information about City of Shawnee operations, upcoming events, and videos related to both City and local personal interest topics. Additionally local school sports replays are provided in the evenings for the most recent events. Oklahoma Baptist University also provides weekly local News Updates on Thursday evenings at 6:30pm through their media program during the school year.
The City Connect channel is also available via online streaming at <a href=http://www.ShawneeOK.org/Live>http://www.ShawneeOK.org/Live</a> for those without local cable access. For channel information and schedule visit <a href=http://www.ShawneeOK.org/CityConnect>http://www.ShawneeOK.org/CityConnect</a>.
Join us on Channel 3 on the new lineup and watch for more information programming in the future.
Tuesday, November 26, 2013
Monday, November 25, 2013
Vehicle Accident Reports Online for Viewing / Downloading
If you have been in a vehicle accident report in the City of Shawnee city limits after November 1st, you can locate, view and download your accident report for insurance or personal needs from the Police Website.
You need to now a couple pieces of information unique to your accident for security purposes including the date of the accident and the accident number of other associated information specific to the accident.
If you need an accident report, check out the online form request on the <a href=http://www.ShawneeOK.org/Police>Shawnee Police Page at http://www.ShawneeOK.org/Police</a> and download your report for free.
You need to now a couple pieces of information unique to your accident for security purposes including the date of the accident and the accident number of other associated information specific to the accident.
If you need an accident report, check out the online form request on the <a href=http://www.ShawneeOK.org/Police>Shawnee Police Page at http://www.ShawneeOK.org/Police</a> and download your report for free.
City Administrative Offices Closed 11/28 and 11/29 For Thanksgiving
City Administrative offices will be closed for the Thanksgiving holiday on Thursday 11/28 and Friday 11/29 for the Thanksgiving holiday. City staff wish a safe, happy and thankful Thanksgiving to you all!
Staff Activity Report for Nov 10 - Nov 16, 2013
CITY MANAGERS OFFICE/Brian McDougal, Manager
. Preparation with staff for 11/12/13 City Commission meeting
. Attended House Speakers Coffee with T.W. Shannon at Benedict Street restaurant
. Attended the Central Oklahoma Economic Development District (COEDD) quarterly meeting
. Chaired the Canadian Valley District Roundtable meeting
. Attended the monthly PCDA meeting
. Met with officials from BCI to see their head in facility, talk about the rollout of their new digital service, and discuss issues with their system
<hr>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
. Federal Street Bridge Repair Project: Bridge is open to traffic! Remaining work to complete project is staining of decorative parapet wall. Staining of concrete cannot be done until newly placed concrete wall has had time to cure out (approx. 21 days), and then we will get the Contractor back the first part of December (weather permitting) to stain the wall. At that time the bridge will need to be closed again for just 2-3 days while that final work is completed.
. ADA Sidewalk and Ramps Project: There has been no production to report. They still have to install handicap ramps at the southwest corner of 10th and Union to complete this intersection. Contractor, All Roads Paving has not provided any reason(s) as to why they abandoned the jobsite and has not completed work at this intersection. A meeting was held with the Contractor and he relates he may not be able to resume work on the ramps until the middle part of January. Our displeasure was relayed to the Contractor and payment for work already performed at 10th & Union will be held until the entire work at the intersection is completed.
. 10th Street Bridge Repair: Street Department began removal/replacement of cracked concrete paving to the immediate west of bridge structure. Staff is in process of obtaining quotes from various Contractors to provide means to hammer in place pile sheeting that is needed for project to go forward. One lane of traffic is closed off over the bridge on 10th Street just east of the railroad tracks due to severe erosion having taken place from previous rainfall events. The street is being undermined, and the drainage structure is in need of rehabbing. Estimated cost of repair is at $40,000 which exceeds our threshold limit of $25,000, thus, plans and specs are in the process of being prepared so that the work can be let for bids.
Projects under Design by Engineering Dept.:
. Main Street Streetscape Project
. Municipal Swimming Pool Parking Lot
. 10th Street Drainage Structure Repair
. Various water line projects for SMA
. Various sanitary sewer line projects by pipe-bursting for SMA
<hr>
EMERGENCY MANAGEMENT/Don Lynch, Director
. Registered 2 individual storm shelters
. Continued coordination with local, FEMA and State officials on projects for Disaster Recovery
. Continued preparation of materials for updated Emergency Operations Plan
. Coordinated with Motorola project manager on timelines and status of project
. Participated in State exercise titled Earth, Wind, and Fire on Thursday-Conducted Local Exercise Operations in conjunction with Bethel Acres Emergency Management
Capital Projects Update:
. Telephone System Replacement: Contract for PRI interface received from a.t. & t. and on City Commission Agenda for November 18.
. Communications Systems Upgrades: Motorola- Portable radios received at shop. Communications Technician working on programming and training package for users
. City of Shawnee: Director still working on site layout, equipment, and supply issues
. Outdoor Warning Devices: Radio control boxes installed. Vendor to return to install electrical service connections
. Public Storm Shelters: Director prepared agreement for use of facilities and sent to the organization for approval.
596 Families Registered (1541 people affected) for Disaster Assistance in Pottawatomie County
Total FEMA Verified Loss $4,515,401.55
Loss covered by FEMA Individuals & Households Program $1,649,259.06
Unmet Need: $2,865, 542, 49
<hr>
UTILITY DEPARTMENT/Steve Nelms, Director
Water Treatment Plant (Staff of 10)
Average production: *MGD: 3.488 Last week: *MGD: 3.436
*MGD: Million Gallons Daily
. Pumped 1,340,403,000MG to date compared to 1,474,785,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.321 **BOD: 12 mg/l ***TSS: effluent 5 mg/l, raw 137 mg/l *MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
. Performed routine maintenance and testing on the plant
Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.335 **BOD: 2.9 mg/l ***TSS: 5.4 mg/l
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
. 0 gallons of bio-solids have been hauled for this month due to the driver being on vacation
. Performed routine maintenance and testing on the plant
Water Distribution (Staff of 11)
Service Calls: 40, Main Breaks: 2, Leak Checks: 4, Cut-offs: 2, Reset Water Meters: 1, Service Lines: 0; Water/Sewer Line Locates: 238
. Worked on shop tickets, and service orders from customer service.
Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 0 different locations
. Performed serviceability check on fire hydrants at 5 different locations
. Performed annual fire hydrant flow testing at 15 locations
Wastewater Collection (Staff of 7)
Sewer lines flushed: 14,470 ft. Flushed (year to date): 929,123 ft.
Total Service Calls: 26, Sewer Lines Checked: 25, Lift Stations Checked: 14 Emergency Sewer Calls: 3, Camera Lines: 338 ft., and Manholes located: 0
* Capital Projects
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff had training on it Tuesday, July 9th, 2013. Staff met with SRB on Friday, August 9th, 2013 to go over Waste Water Collection, Waste Water Treatment, Water Supply and Treatment, and Water Distribution. On August 19th, 2013 the Wastewater Hydraulic Model Software was approved by Commission. Currently waiting on installation of the software. SRB conducted a Filter Media Evaluation on Wednesday, August 28th, 2013 which lasted fourteen hours; results are still pending. Staff also had a meeting with SRB the same day, discussion of getting Commissioners updated were among the topics. Staff and Carollo Engineers met with DEQ on Thursday, August 29th, 2013 to go over possible options for the wastewater treatment system. SMA staff sent SRB information requested for the Southside Wastewater Treatment Plant, and an updated list of manholes needed for the sewer model software. Staff will meet with SRB on Friday, September 13th, 2013 to receive training on the hydraulic water model software. Staff had a conference call with Carollo Engineers on Wednesday, September 18th discussing the Wastewater Plant's immediate needs. Staff had a conference call with SRB on Wednesday, September 25th, items discussed were data needed for the master plan, phased projects, and updates on progress. Staff has gathered, sent part of the data, and is currently compiling the remainder of the data requested. SRB and Carollo Engineers met with City Commission and presented an update with visuals at the Special Call Meeting on Monday, September 30th. Staff had a conference call with SRB and Carollo Engineers on October 9th, 2013. SRB requested more sewer and water flow information for the water and sewer models) staff is currently working on). SRB delivered draft reports on the filter media, and returned plans and documents that were scanned recently on Friday, October 10th, 2013. Staff had a conference call with SRB on October 24th, 2013. SRB requested more sewer information for the sewer model (staff is currently working on). Staff gathered more camera footage for engineers to put in model. Staff is scheduled for more training on the water model next week.
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has completed pipe burst from Horace Mann School to Center. Contractor has pulled 578 ft of sewer at the 1900 block of Broadway. 115' of 12" pipe was installed at the 1100 block of Philadelphia. The 1900 block of Union has been bursted and services are being hooked up to the new line. Contractors are now at the location of Oakland and Pennsylvania. All pipe has been pulled and services are being attached to new line. Crews have gone back to do clean up on the last two bursts. Contractors are now at the location of Northridge and Janeway. Pipe has been pulled and services are being reconnected. Contractors have finished Northridge. Contractors have finished the final burst on Delaware. Contractors have moved to Chandler Street, and have located services and blown out manholes in order to pull new pipe. Contractors have moved to Beckley Street.
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor cut out dirt around lift station and driveway. Survey shots have been taken. Staff met with Jordan Contractors on Wednesday, September 25th, and it was decided to remove the existing wet well, and replace with a new lift station in order to make it more efficient and current with other lift stations. Jordan has removed the old station and has poured and coated the base of the new lift station, and has set the first pre-cast section of the new wet well. Piping for wet well has been installed. Contractor is ordering a new valve box for station.
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded this project on May 6th, 2013. Contractors have exposed the Wes Watkins line for the meter vault, and cut into it to drain the remaining water. The meter will be assembled then lowered into the pit to assure accurate cuts are made as to not take out too much, or too little of the existing pipe. Contractors have poured the floor of the vault at Wes Watkins, and have assembled the meter. Jordan Contractors have hired a contractor to build the vault itself. The remaining two meter vault areas have been located, and lines are being potholed to verify depths. The walls for the meter at Wes Watkins are being formed. The walls were poured on Thursday, September 19th, and the lid for the vault was poured Wednesday, September 25th. After the forms for the lid are removed the last step is to tie in the electricity for the sump pump. The Beard Street and Southside vaults have been set and are operational. All meters are installed and operational. Waiting for electricity to be ran to Wes Watkins vault. OG&E has been contacted about placing a meter at the Wes Watkins vault, and added to our existing account. Contractors are waiting on the tower for the SCADA system, which will take approximately 6 weeks.
Jefferson Terrace Water Line Replacement, COS-SMA-14-01 Jordan Contractors was awarded the bid on August 5th, 2013. Estimated start date for this project is October 1st, 2013. Kickapoo has been bored and the 24" main on the east side has been tapped in order to tie in the new 8" main for Burns St. Approximately 100' of water line has been laid, a few of the services have been bored, and new poly line with the tracer wire has been ran. Contractors have finished the 8" water line on Burns. Waterlines on Jefferson Place and Jefferson Circle have been completed, and contractors have moved over to Chapman Street.
24" Sewer Rehab Project (Sliplining Existing 24" Concrete Pipe), COS-SMA-13-07- Urban Contractors was awarded the bid on August 19th, 2013. Staff met with Urban Contractors for a pre-work meeting on August 28th, 2013. Work will commence when the slip line arrives. Contractors are still waiting on pipe to arrive. The estimated start date is November 18th, 2013, and pipe will be delivered on Wednesday, November 20th, 2013.
Repair and Restoration of the River Bank Failure at the WTP, including sludge removal- Smith Roberts Baldischwiler, LLC is currently in the engineering phase. SRB had their survey team on site August 28th, 2013. Staff met with SRB and FEMA on Friday, September 20th to review the erosion damage. The estimated cost for the repairs to the river bank is around $200,000.00.
<hr>
AIRPORT/Keenan English, Assistant Airport Manager
. The airport staff, with the assistance of the Airport Advisory Board, is in the process of revising and amending current Airport Commercial Services Minimums as well as Airport Rules and Regulations. Specifically, insurance requirements for A&P mechanics operating on airport property.
. City Commission Board approved to write off long outstanding airport rental Accounts Receivables.
. World Fuel Services Alliance Program has gone into effect. Pilots can now use World Fuel Alliance cards to purchase fuel at discounted prices. In exchange, World Fuels will market Shawnee Regional Airport at no cost to corporations and businesses that fly corporate jets.
. FY2013-2014 budget process complete
. Libra Electric is currently replacing and repairing various airport lighting, specifically the rotating beacon, PAPI lights, and the windsock.
. Staff is in the process of implementing the tools/technology to count operations at SNL.
. New electronic fuel pump display has arrived and is being installed. Installation will require minor electrical work done by an outside contractor.
. Staff has obtained supplies for Hangar 13 ceiling repair.
. Staff is gradually sealing T-hangars and other airport structures that are vulnerable to rain leaks.
. Dirt is being moved at 702 W. Independence to divert water that is collecting in problem areas. This property is airport property.
. The airport now has adequate supplies for spill clean-up and prevention. A Spill Prevention, Control, and Countermeasure (SPCC) plan has been drafted. Waiting approval from the Oklahoma Corporation Commission.
. OG&E has surveyed area for new airport signage.
. The airport is in the process of hiring a new part-time weekend maintenance position.
Fuel Sales
Fuel sales continue to steadily increase:
. October 2012 = Avgas 2,998.15 gal; Jet A 2,504 gal
. October 2013 = Avgas 3,741.85 gal; Jet A 1,502.11 gal
Airport Advisory Board
. Regular monthly meeting was held on November 20th, 2013.
. The AAB recommended donating old unused runway/taxiway lights.
. The AAB recommended modifications of a certain T-Hanger be allowed.
<hr>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
Parks Maintenance Division (Staff of 8)
. Daily cleanup route on Main St and Parks
. Mowing/weed eating in Parks/Lake/street ROWs (slowing down)
. Workforce employees from Federal Grant working in the Lake area
. Slope mowing dams for inspection
. Changing bulbs in snowflakes
. Working on Monthly Park Inspections
Cemetery Division (staff of 4)
. 1 burials last week
. Cemetery gates are being closed at 5:00 pm every day for winter
. Filling graves that have settled
. Preparing for internments
. Leveling markers
Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. Working with insurance company to get Police vehicles repaired
. Checking into grant information for natural gas conversions
. 24 units in last week with 29 total repairs
. EVT schools and testing
Shawnee Twin Lakes
. The repair of the floating fishing dock is complete.
. Workforce grant has six workers at the Lake picking up trash in the ROWs and cutting trees that are down or damaged
Wes Watkins Reservoir
. Crews are working on mowing and weed eating.
. Several pipe liners are staying in the RV Park and several RV groups are keeping the Park full
Municipal Swimming Pool
. Architects will have complete engineered drawings to the Health Department for review this coming week. Staff and architects have had to work through some issues with the Health Department on code interpretation. Staffs best guess on going out for bid will be the end of December or the first of January. A presentation of the fundraising will be presented at the next Commission meeting on November 18th.
Auditorium Exterior Restoration and Window Replacement
. Project is moving along good and is about 50% complete; windows should be coming in soon
City Hall ADA Restroom Project
. Project out for bid.
Certified Healthy Communities
. The application for certification has been turned in; staff is waiting to hear on certification. When the grant process opens up staff will fill out paperwork and submit. In the mean time staff is working on a sample ordinance for store front signage regulation and policies on tobacco and alcohol advertisement.
. Staff is also working with Gateway to Prevention on signage for the new tobacco ordinance.
Alternative Fuels
. Staff has joined up with the Central Oklahoma Clean Cities as a stakeholder in hopes to be able to apply for grant monies to convert city vehicles to natural gas or propane. More to come on this as we start to attend meetings.
<hr>
EXPOSITION CENTER/Mike Jackson, Operations Manager
. November 12, Special Call Commission Meeting
. November 14, Women of Distinction Conference
. November 14-16, National JR Bull Riders
. November 16, Wedding Reception
. November 16-17, Garland Arts & Crafts Show
<hr>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
Planning
. Staff is reviewing applications for Round #3 of the Façade Grant Program
. Staff met with developers and discussed current and pending projects.
. Staff completed work on a revised taxicab ordinance (vehicle for hire).
. Staff prepared materials for the November 18 City Commission meeting.
. The City of Shawnee held dilapidated building hearings and one structure was ordered removed.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 37 active cases
o Derelict Vehicles: 1 active cases
o Junk/Trash: 10 active cases
o Tall Grass/Weeds: 51 active cases
Project Updates
1. Zoning Code Update- Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code. The Planning Commission will discuss commercial zoning at their December 4 regular meeting.
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Prepare monthly sales tax report
. Prepare for monthly airport meeting
. Worked on the MD & A letter for auditors
. Worked on transmittal letter for audit
. Worked in statistical section for audit
<hr>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
City Clerk
. Preparation of City Commission and Authorities agendas for November 18, 2013 meeting
. Preparation of November 12, 2013 Special Call Retreat minutes.
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
Utility Billing/Customer Service
. New employee training - meter reader
. Zone 1 cut-off (Nov. 13th) for non-payment
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
<hr>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o Watch Guard In Car Video Project - Project completed on five police units, server and client functions done. COMPLETED
o VoIP Telephony Project - IT deploying desktop software, still waiting on PRI, remote location testing completed
o Remote VPN Replacements - Six remotes completed, Animal Shelter completed, Water Treatment Plant, Unzner Center left
o TCM Imaging Solution Project - Activated in HR, Finance, scanners deployed in Utility billing, waiting on utility billing for review or process
o Unitrends Backup Appliance Deployment Part 2 - Finalized selection of RC823 device, waiting for PO for purchase processing
o Mobile Device Management Deployment - Continues, preparing to send out links/configuration
o Web Server Migration - Major code updates completed, testing, updating on new box, Working on Intranet site
o AFIX System Replacement - Deploying localized virtual 32bit client to work around OSBI 64bit limits
o License Plate Reader Server component - Server component now installed, server component now functional, review SQL access next
o EOC Interactive Projector Replacement - Projector installed and working, Emergency Management to attend training and train others/manage
o Home Drive Storage migration - Test migrations performed, permission issues to resolve
o Brazos Citation Import for Global System - Working with vendor, waiting on proper offense listing from PD, meeting scheduled
o GeoSafe Fire Mobile - Demo completed, deployment plan being developed, iPads received, preparing to deploy
o GeoInfo Web App - Final code developed, need volunteer to use iPad to map/photograph murals, horses, etc
o Police AVL Solution - Discussion GPS device options, why Global Software cannot support standard cell card GPS, Verizon testing GPS solution
o Global/Firehouse Interface - Newest version being sourced and deployed on sync system
o AED software setup for Fire, had to show user how to login
o Conference call with Global Software reference AVL for Police, GPS questions, etc
o Restoration of files from backup system due to Dropbox sync issues
o Resolved connection issue at WTP, cable vendor installed filter in front of facility, killed connection
<hr>
FIRE DEPARTMENT/David Short, Chief
Suppression
Responded to 82 emergency calls broken down by type below:
. Fires: 2
. Rescue & EMS: 54
. Hazardous conditions: 3
. Service Calls: 1
. Good Intent Calls: 14
. False Alarms: 8
. Overpressure Rupture, Explosion: 0
Fire Prevention
Plan Reviews
. None
New Construction Inspections
. None
Requested / Administrative Inspections:
. Complaint inspection at Shawnee Dialysis, 3807 N. Kickapoo
Permits and On-Site Inspections
. OBU Alumni Building, 500 W. MacArthur (alarm system)
. Shawnee High School (fireworks)
Training
. Lieutenant Academy Phase II (3 Members) (12/3/13)
. Shift Training w/ Medical Director (12/17-19/13)
. EMT Transitional Refresher (All Shifts) (1/13-17, 20/14)
. Dispatcher Training Planning Committee Meeting @ G.C.T.C. (11/18/13)
. Draft May Day SOG Submitted (5/30/13)
. Draft NFIRS SOG
. FireHouse Management & Quality Control
. N.R.E.M.T. - C.E.U. Program Management
. Continuation Training (7) Probationary Fire Fighter's
. Continuation Training (3) Lt. Candidates
. Development Minimum Company Standards (4th Quarter 2013)
. FireHouse Software Integration with Global CAD (TBD)
. GEOSAFE Deployment - All Apparatus (TBD)
. EMS Skills Evaluation (TBD)
. Documentation SOG (Draft)
<hr>
POLICE DEPARTMENT/Russ Frantz, Chief
Police
. Police reports: 134 / arrests: 45
Total Citations: 96 Handwritten Citations: 13 E-Citations: 83 Percent of E-Citations: 86.46 %
Dispatch
. Dispatch managed 1568 calls (Police/Fire/EMS)
Accreditation/Lt. King, Accreditation Manager
. Out of the office
CID
. 20 Cases Forwarded to CID for Review
. 1 Felony Cases Assigned / 1 Misdemeanor Cases Assigned / 3 Other Cases Assigned
. 4 Felony Cases Cleared / 1 Misdemeanor Cases Cleared / 5 Other Cases Cleared
. 5 Felonies Filed through DA's Office
. 11 No Further Needed (NFN) Cases
. $0 Total Property Recovered
. 4 Assists with Patrol and Other Agencies
COP's Grant Program
. Secured and packaged case evidence
. Conducted drug house surveillance
. Worked on Warrant AFF
. Assisted with EODS
. Assist with child death investigation
. Conducted drug investigations
. Investigated drug tips
. Police Explorer meeting
. Assisted with joint agency drug investigation
. Conducted Facebook surveillance
. Attempted forfeiture paperwork service
. Interviewed informant
. Prepared for court prelim
. Testified in District court Prelim hearing
. Prepared for jury trail
. Transport and interviewed witness in jury trial case
Evidence
. Number of evidence items brought in: 14
. Number of evidence items released: 0
. Number of found property items taken in: 9
. Number of items submitted to the OSBI: 0
. Number of evidence disposition files/cases cleared: 0
. Items Flagged & Pulled for Destruction: 0
Staff
Police Officers - 59 / 3 open positions / 1 deployed on Military / 51 available
. Dispatch positions - 13 / 11available for service / 3 in training status / 2 open position
. Animal Control Positions - 4 / 4 available for service
Animal Control
> Calls Responded: 108 >Animals Impounded: 55 >Animals reclaimed: 12 >Animals adopted: 0
. Preparation with staff for 11/12/13 City Commission meeting
. Attended House Speakers Coffee with T.W. Shannon at Benedict Street restaurant
. Attended the Central Oklahoma Economic Development District (COEDD) quarterly meeting
. Chaired the Canadian Valley District Roundtable meeting
. Attended the monthly PCDA meeting
. Met with officials from BCI to see their head in facility, talk about the rollout of their new digital service, and discuss issues with their system
<hr>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
. Federal Street Bridge Repair Project: Bridge is open to traffic! Remaining work to complete project is staining of decorative parapet wall. Staining of concrete cannot be done until newly placed concrete wall has had time to cure out (approx. 21 days), and then we will get the Contractor back the first part of December (weather permitting) to stain the wall. At that time the bridge will need to be closed again for just 2-3 days while that final work is completed.
. ADA Sidewalk and Ramps Project: There has been no production to report. They still have to install handicap ramps at the southwest corner of 10th and Union to complete this intersection. Contractor, All Roads Paving has not provided any reason(s) as to why they abandoned the jobsite and has not completed work at this intersection. A meeting was held with the Contractor and he relates he may not be able to resume work on the ramps until the middle part of January. Our displeasure was relayed to the Contractor and payment for work already performed at 10th & Union will be held until the entire work at the intersection is completed.
. 10th Street Bridge Repair: Street Department began removal/replacement of cracked concrete paving to the immediate west of bridge structure. Staff is in process of obtaining quotes from various Contractors to provide means to hammer in place pile sheeting that is needed for project to go forward. One lane of traffic is closed off over the bridge on 10th Street just east of the railroad tracks due to severe erosion having taken place from previous rainfall events. The street is being undermined, and the drainage structure is in need of rehabbing. Estimated cost of repair is at $40,000 which exceeds our threshold limit of $25,000, thus, plans and specs are in the process of being prepared so that the work can be let for bids.
Projects under Design by Engineering Dept.:
. Main Street Streetscape Project
. Municipal Swimming Pool Parking Lot
. 10th Street Drainage Structure Repair
. Various water line projects for SMA
. Various sanitary sewer line projects by pipe-bursting for SMA
<hr>
EMERGENCY MANAGEMENT/Don Lynch, Director
. Registered 2 individual storm shelters
. Continued coordination with local, FEMA and State officials on projects for Disaster Recovery
. Continued preparation of materials for updated Emergency Operations Plan
. Coordinated with Motorola project manager on timelines and status of project
. Participated in State exercise titled Earth, Wind, and Fire on Thursday-Conducted Local Exercise Operations in conjunction with Bethel Acres Emergency Management
Capital Projects Update:
. Telephone System Replacement: Contract for PRI interface received from a.t. & t. and on City Commission Agenda for November 18.
. Communications Systems Upgrades: Motorola- Portable radios received at shop. Communications Technician working on programming and training package for users
. City of Shawnee: Director still working on site layout, equipment, and supply issues
. Outdoor Warning Devices: Radio control boxes installed. Vendor to return to install electrical service connections
. Public Storm Shelters: Director prepared agreement for use of facilities and sent to the organization for approval.
596 Families Registered (1541 people affected) for Disaster Assistance in Pottawatomie County
Total FEMA Verified Loss $4,515,401.55
Loss covered by FEMA Individuals & Households Program $1,649,259.06
Unmet Need: $2,865, 542, 49
<hr>
UTILITY DEPARTMENT/Steve Nelms, Director
Water Treatment Plant (Staff of 10)
Average production: *MGD: 3.488 Last week: *MGD: 3.436
*MGD: Million Gallons Daily
. Pumped 1,340,403,000MG to date compared to 1,474,785,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.321 **BOD: 12 mg/l ***TSS: effluent 5 mg/l, raw 137 mg/l *MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
. Performed routine maintenance and testing on the plant
Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.335 **BOD: 2.9 mg/l ***TSS: 5.4 mg/l
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
. 0 gallons of bio-solids have been hauled for this month due to the driver being on vacation
. Performed routine maintenance and testing on the plant
Water Distribution (Staff of 11)
Service Calls: 40, Main Breaks: 2, Leak Checks: 4, Cut-offs: 2, Reset Water Meters: 1, Service Lines: 0; Water/Sewer Line Locates: 238
. Worked on shop tickets, and service orders from customer service.
Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 0 different locations
. Performed serviceability check on fire hydrants at 5 different locations
. Performed annual fire hydrant flow testing at 15 locations
Wastewater Collection (Staff of 7)
Sewer lines flushed: 14,470 ft. Flushed (year to date): 929,123 ft.
Total Service Calls: 26, Sewer Lines Checked: 25, Lift Stations Checked: 14 Emergency Sewer Calls: 3, Camera Lines: 338 ft., and Manholes located: 0
* Capital Projects
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff had training on it Tuesday, July 9th, 2013. Staff met with SRB on Friday, August 9th, 2013 to go over Waste Water Collection, Waste Water Treatment, Water Supply and Treatment, and Water Distribution. On August 19th, 2013 the Wastewater Hydraulic Model Software was approved by Commission. Currently waiting on installation of the software. SRB conducted a Filter Media Evaluation on Wednesday, August 28th, 2013 which lasted fourteen hours; results are still pending. Staff also had a meeting with SRB the same day, discussion of getting Commissioners updated were among the topics. Staff and Carollo Engineers met with DEQ on Thursday, August 29th, 2013 to go over possible options for the wastewater treatment system. SMA staff sent SRB information requested for the Southside Wastewater Treatment Plant, and an updated list of manholes needed for the sewer model software. Staff will meet with SRB on Friday, September 13th, 2013 to receive training on the hydraulic water model software. Staff had a conference call with Carollo Engineers on Wednesday, September 18th discussing the Wastewater Plant's immediate needs. Staff had a conference call with SRB on Wednesday, September 25th, items discussed were data needed for the master plan, phased projects, and updates on progress. Staff has gathered, sent part of the data, and is currently compiling the remainder of the data requested. SRB and Carollo Engineers met with City Commission and presented an update with visuals at the Special Call Meeting on Monday, September 30th. Staff had a conference call with SRB and Carollo Engineers on October 9th, 2013. SRB requested more sewer and water flow information for the water and sewer models) staff is currently working on). SRB delivered draft reports on the filter media, and returned plans and documents that were scanned recently on Friday, October 10th, 2013. Staff had a conference call with SRB on October 24th, 2013. SRB requested more sewer information for the sewer model (staff is currently working on). Staff gathered more camera footage for engineers to put in model. Staff is scheduled for more training on the water model next week.
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has completed pipe burst from Horace Mann School to Center. Contractor has pulled 578 ft of sewer at the 1900 block of Broadway. 115' of 12" pipe was installed at the 1100 block of Philadelphia. The 1900 block of Union has been bursted and services are being hooked up to the new line. Contractors are now at the location of Oakland and Pennsylvania. All pipe has been pulled and services are being attached to new line. Crews have gone back to do clean up on the last two bursts. Contractors are now at the location of Northridge and Janeway. Pipe has been pulled and services are being reconnected. Contractors have finished Northridge. Contractors have finished the final burst on Delaware. Contractors have moved to Chandler Street, and have located services and blown out manholes in order to pull new pipe. Contractors have moved to Beckley Street.
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor cut out dirt around lift station and driveway. Survey shots have been taken. Staff met with Jordan Contractors on Wednesday, September 25th, and it was decided to remove the existing wet well, and replace with a new lift station in order to make it more efficient and current with other lift stations. Jordan has removed the old station and has poured and coated the base of the new lift station, and has set the first pre-cast section of the new wet well. Piping for wet well has been installed. Contractor is ordering a new valve box for station.
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded this project on May 6th, 2013. Contractors have exposed the Wes Watkins line for the meter vault, and cut into it to drain the remaining water. The meter will be assembled then lowered into the pit to assure accurate cuts are made as to not take out too much, or too little of the existing pipe. Contractors have poured the floor of the vault at Wes Watkins, and have assembled the meter. Jordan Contractors have hired a contractor to build the vault itself. The remaining two meter vault areas have been located, and lines are being potholed to verify depths. The walls for the meter at Wes Watkins are being formed. The walls were poured on Thursday, September 19th, and the lid for the vault was poured Wednesday, September 25th. After the forms for the lid are removed the last step is to tie in the electricity for the sump pump. The Beard Street and Southside vaults have been set and are operational. All meters are installed and operational. Waiting for electricity to be ran to Wes Watkins vault. OG&E has been contacted about placing a meter at the Wes Watkins vault, and added to our existing account. Contractors are waiting on the tower for the SCADA system, which will take approximately 6 weeks.
Jefferson Terrace Water Line Replacement, COS-SMA-14-01 Jordan Contractors was awarded the bid on August 5th, 2013. Estimated start date for this project is October 1st, 2013. Kickapoo has been bored and the 24" main on the east side has been tapped in order to tie in the new 8" main for Burns St. Approximately 100' of water line has been laid, a few of the services have been bored, and new poly line with the tracer wire has been ran. Contractors have finished the 8" water line on Burns. Waterlines on Jefferson Place and Jefferson Circle have been completed, and contractors have moved over to Chapman Street.
24" Sewer Rehab Project (Sliplining Existing 24" Concrete Pipe), COS-SMA-13-07- Urban Contractors was awarded the bid on August 19th, 2013. Staff met with Urban Contractors for a pre-work meeting on August 28th, 2013. Work will commence when the slip line arrives. Contractors are still waiting on pipe to arrive. The estimated start date is November 18th, 2013, and pipe will be delivered on Wednesday, November 20th, 2013.
Repair and Restoration of the River Bank Failure at the WTP, including sludge removal- Smith Roberts Baldischwiler, LLC is currently in the engineering phase. SRB had their survey team on site August 28th, 2013. Staff met with SRB and FEMA on Friday, September 20th to review the erosion damage. The estimated cost for the repairs to the river bank is around $200,000.00.
<hr>
AIRPORT/Keenan English, Assistant Airport Manager
. The airport staff, with the assistance of the Airport Advisory Board, is in the process of revising and amending current Airport Commercial Services Minimums as well as Airport Rules and Regulations. Specifically, insurance requirements for A&P mechanics operating on airport property.
. City Commission Board approved to write off long outstanding airport rental Accounts Receivables.
. World Fuel Services Alliance Program has gone into effect. Pilots can now use World Fuel Alliance cards to purchase fuel at discounted prices. In exchange, World Fuels will market Shawnee Regional Airport at no cost to corporations and businesses that fly corporate jets.
. FY2013-2014 budget process complete
. Libra Electric is currently replacing and repairing various airport lighting, specifically the rotating beacon, PAPI lights, and the windsock.
. Staff is in the process of implementing the tools/technology to count operations at SNL.
. New electronic fuel pump display has arrived and is being installed. Installation will require minor electrical work done by an outside contractor.
. Staff has obtained supplies for Hangar 13 ceiling repair.
. Staff is gradually sealing T-hangars and other airport structures that are vulnerable to rain leaks.
. Dirt is being moved at 702 W. Independence to divert water that is collecting in problem areas. This property is airport property.
. The airport now has adequate supplies for spill clean-up and prevention. A Spill Prevention, Control, and Countermeasure (SPCC) plan has been drafted. Waiting approval from the Oklahoma Corporation Commission.
. OG&E has surveyed area for new airport signage.
. The airport is in the process of hiring a new part-time weekend maintenance position.
Fuel Sales
Fuel sales continue to steadily increase:
. October 2012 = Avgas 2,998.15 gal; Jet A 2,504 gal
. October 2013 = Avgas 3,741.85 gal; Jet A 1,502.11 gal
Airport Advisory Board
. Regular monthly meeting was held on November 20th, 2013.
. The AAB recommended donating old unused runway/taxiway lights.
. The AAB recommended modifications of a certain T-Hanger be allowed.
<hr>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
Parks Maintenance Division (Staff of 8)
. Daily cleanup route on Main St and Parks
. Mowing/weed eating in Parks/Lake/street ROWs (slowing down)
. Workforce employees from Federal Grant working in the Lake area
. Slope mowing dams for inspection
. Changing bulbs in snowflakes
. Working on Monthly Park Inspections
Cemetery Division (staff of 4)
. 1 burials last week
. Cemetery gates are being closed at 5:00 pm every day for winter
. Filling graves that have settled
. Preparing for internments
. Leveling markers
Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. Working with insurance company to get Police vehicles repaired
. Checking into grant information for natural gas conversions
. 24 units in last week with 29 total repairs
. EVT schools and testing
Shawnee Twin Lakes
. The repair of the floating fishing dock is complete.
. Workforce grant has six workers at the Lake picking up trash in the ROWs and cutting trees that are down or damaged
Wes Watkins Reservoir
. Crews are working on mowing and weed eating.
. Several pipe liners are staying in the RV Park and several RV groups are keeping the Park full
Municipal Swimming Pool
. Architects will have complete engineered drawings to the Health Department for review this coming week. Staff and architects have had to work through some issues with the Health Department on code interpretation. Staffs best guess on going out for bid will be the end of December or the first of January. A presentation of the fundraising will be presented at the next Commission meeting on November 18th.
Auditorium Exterior Restoration and Window Replacement
. Project is moving along good and is about 50% complete; windows should be coming in soon
City Hall ADA Restroom Project
. Project out for bid.
Certified Healthy Communities
. The application for certification has been turned in; staff is waiting to hear on certification. When the grant process opens up staff will fill out paperwork and submit. In the mean time staff is working on a sample ordinance for store front signage regulation and policies on tobacco and alcohol advertisement.
. Staff is also working with Gateway to Prevention on signage for the new tobacco ordinance.
Alternative Fuels
. Staff has joined up with the Central Oklahoma Clean Cities as a stakeholder in hopes to be able to apply for grant monies to convert city vehicles to natural gas or propane. More to come on this as we start to attend meetings.
<hr>
EXPOSITION CENTER/Mike Jackson, Operations Manager
. November 12, Special Call Commission Meeting
. November 14, Women of Distinction Conference
. November 14-16, National JR Bull Riders
. November 16, Wedding Reception
. November 16-17, Garland Arts & Crafts Show
<hr>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
Planning
. Staff is reviewing applications for Round #3 of the Façade Grant Program
. Staff met with developers and discussed current and pending projects.
. Staff completed work on a revised taxicab ordinance (vehicle for hire).
. Staff prepared materials for the November 18 City Commission meeting.
. The City of Shawnee held dilapidated building hearings and one structure was ordered removed.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 37 active cases
o Derelict Vehicles: 1 active cases
o Junk/Trash: 10 active cases
o Tall Grass/Weeds: 51 active cases
Project Updates
1. Zoning Code Update- Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code. The Planning Commission will discuss commercial zoning at their December 4 regular meeting.
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Prepare monthly sales tax report
. Prepare for monthly airport meeting
. Worked on the MD & A letter for auditors
. Worked on transmittal letter for audit
. Worked in statistical section for audit
<hr>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
City Clerk
. Preparation of City Commission and Authorities agendas for November 18, 2013 meeting
. Preparation of November 12, 2013 Special Call Retreat minutes.
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
Utility Billing/Customer Service
. New employee training - meter reader
. Zone 1 cut-off (Nov. 13th) for non-payment
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
<hr>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o Watch Guard In Car Video Project - Project completed on five police units, server and client functions done. COMPLETED
o VoIP Telephony Project - IT deploying desktop software, still waiting on PRI, remote location testing completed
o Remote VPN Replacements - Six remotes completed, Animal Shelter completed, Water Treatment Plant, Unzner Center left
o TCM Imaging Solution Project - Activated in HR, Finance, scanners deployed in Utility billing, waiting on utility billing for review or process
o Unitrends Backup Appliance Deployment Part 2 - Finalized selection of RC823 device, waiting for PO for purchase processing
o Mobile Device Management Deployment - Continues, preparing to send out links/configuration
o Web Server Migration - Major code updates completed, testing, updating on new box, Working on Intranet site
o AFIX System Replacement - Deploying localized virtual 32bit client to work around OSBI 64bit limits
o License Plate Reader Server component - Server component now installed, server component now functional, review SQL access next
o EOC Interactive Projector Replacement - Projector installed and working, Emergency Management to attend training and train others/manage
o Home Drive Storage migration - Test migrations performed, permission issues to resolve
o Brazos Citation Import for Global System - Working with vendor, waiting on proper offense listing from PD, meeting scheduled
o GeoSafe Fire Mobile - Demo completed, deployment plan being developed, iPads received, preparing to deploy
o GeoInfo Web App - Final code developed, need volunteer to use iPad to map/photograph murals, horses, etc
o Police AVL Solution - Discussion GPS device options, why Global Software cannot support standard cell card GPS, Verizon testing GPS solution
o Global/Firehouse Interface - Newest version being sourced and deployed on sync system
o AED software setup for Fire, had to show user how to login
o Conference call with Global Software reference AVL for Police, GPS questions, etc
o Restoration of files from backup system due to Dropbox sync issues
o Resolved connection issue at WTP, cable vendor installed filter in front of facility, killed connection
<hr>
FIRE DEPARTMENT/David Short, Chief
Suppression
Responded to 82 emergency calls broken down by type below:
. Fires: 2
. Rescue & EMS: 54
. Hazardous conditions: 3
. Service Calls: 1
. Good Intent Calls: 14
. False Alarms: 8
. Overpressure Rupture, Explosion: 0
Fire Prevention
Plan Reviews
. None
New Construction Inspections
. None
Requested / Administrative Inspections:
. Complaint inspection at Shawnee Dialysis, 3807 N. Kickapoo
Permits and On-Site Inspections
. OBU Alumni Building, 500 W. MacArthur (alarm system)
. Shawnee High School (fireworks)
Training
. Lieutenant Academy Phase II (3 Members) (12/3/13)
. Shift Training w/ Medical Director (12/17-19/13)
. EMT Transitional Refresher (All Shifts) (1/13-17, 20/14)
. Dispatcher Training Planning Committee Meeting @ G.C.T.C. (11/18/13)
. Draft May Day SOG Submitted (5/30/13)
. Draft NFIRS SOG
. FireHouse Management & Quality Control
. N.R.E.M.T. - C.E.U. Program Management
. Continuation Training (7) Probationary Fire Fighter's
. Continuation Training (3) Lt. Candidates
. Development Minimum Company Standards (4th Quarter 2013)
. FireHouse Software Integration with Global CAD (TBD)
. GEOSAFE Deployment - All Apparatus (TBD)
. EMS Skills Evaluation (TBD)
. Documentation SOG (Draft)
<hr>
POLICE DEPARTMENT/Russ Frantz, Chief
Police
. Police reports: 134 / arrests: 45
Total Citations: 96 Handwritten Citations: 13 E-Citations: 83 Percent of E-Citations: 86.46 %
Dispatch
. Dispatch managed 1568 calls (Police/Fire/EMS)
Accreditation/Lt. King, Accreditation Manager
. Out of the office
CID
. 20 Cases Forwarded to CID for Review
. 1 Felony Cases Assigned / 1 Misdemeanor Cases Assigned / 3 Other Cases Assigned
. 4 Felony Cases Cleared / 1 Misdemeanor Cases Cleared / 5 Other Cases Cleared
. 5 Felonies Filed through DA's Office
. 11 No Further Needed (NFN) Cases
. $0 Total Property Recovered
. 4 Assists with Patrol and Other Agencies
COP's Grant Program
. Secured and packaged case evidence
. Conducted drug house surveillance
. Worked on Warrant AFF
. Assisted with EODS
. Assist with child death investigation
. Conducted drug investigations
. Investigated drug tips
. Police Explorer meeting
. Assisted with joint agency drug investigation
. Conducted Facebook surveillance
. Attempted forfeiture paperwork service
. Interviewed informant
. Prepared for court prelim
. Testified in District court Prelim hearing
. Prepared for jury trail
. Transport and interviewed witness in jury trial case
Evidence
. Number of evidence items brought in: 14
. Number of evidence items released: 0
. Number of found property items taken in: 9
. Number of items submitted to the OSBI: 0
. Number of evidence disposition files/cases cleared: 0
. Items Flagged & Pulled for Destruction: 0
Staff
Police Officers - 59 / 3 open positions / 1 deployed on Military / 51 available
. Dispatch positions - 13 / 11available for service / 3 in training status / 2 open position
. Animal Control Positions - 4 / 4 available for service
Animal Control
> Calls Responded: 108 >Animals Impounded: 55 >Animals reclaimed: 12 >Animals adopted: 0
Friday, November 22, 2013
Notice to Bidders: City Hall ADA, Family Restroom Project
NOTICE TO BIDDERS<br>
<br>
Sealed bids will be received by the City of Shawnee, 9th & Broadway, P. O. Box 1448, Shawnee, Oklahoma, up to 4:00 p.m., Monday, December 16, 2013, for:<br>
<br>
<br>
City Hall ADA, Family Restroom Project<br>
16 W. 9th Street<br>
Shawnee, Oklahoma<br>
<br>
Instructions and bid documents are available to qualified bidders at the Fairview Cemetery office located at 1400 N. Center Street Shawnee, Oklahoma 74801 from 8:00 am to 4:00 pm Monday - Friday.<br>
<br>
Each bid shall be filed in a sealed envelope. On the front of each envelope shall be written the following words to the left of the address:<br>
<br>
BID - City Hall ADA, Family Restroom Project<br>
December 16, 2013<br>
<br>
The ORIGINAL bid shall be filed with the City Clerk of the City of Shawnee at 16 W. 9th Street, together with a sworn non-collusion affidavit in writing that the bidder has not entered into any agreement, expressed or implied, with any other bidder, or bidders, for the purpose of limiting the bid, or bidders or parcel out to any bidder, or bidders or any other persons, any part of the contract or subject matter of the bid.<br>
<br>
Bids will be opened and considered by the Board of City Commissioners at a Public Meeting in the City Hall Commission Chambers, 16 W. 9th Street Shawnee, Oklahoma 74801, at 6:30 p.m., Monday, December 16, 2013.<br>
<br>
All inquiries for bid information can be made to jbryce@shawneeok.org.<br>
<br>
The City of Shawnee reserves the right to reject any or all bids.<br>
<br>
Sealed bids will be received by the City of Shawnee, 9th & Broadway, P. O. Box 1448, Shawnee, Oklahoma, up to 4:00 p.m., Monday, December 16, 2013, for:<br>
<br>
<br>
City Hall ADA, Family Restroom Project<br>
16 W. 9th Street<br>
Shawnee, Oklahoma<br>
<br>
Instructions and bid documents are available to qualified bidders at the Fairview Cemetery office located at 1400 N. Center Street Shawnee, Oklahoma 74801 from 8:00 am to 4:00 pm Monday - Friday.<br>
<br>
Each bid shall be filed in a sealed envelope. On the front of each envelope shall be written the following words to the left of the address:<br>
<br>
BID - City Hall ADA, Family Restroom Project<br>
December 16, 2013<br>
<br>
The ORIGINAL bid shall be filed with the City Clerk of the City of Shawnee at 16 W. 9th Street, together with a sworn non-collusion affidavit in writing that the bidder has not entered into any agreement, expressed or implied, with any other bidder, or bidders, for the purpose of limiting the bid, or bidders or parcel out to any bidder, or bidders or any other persons, any part of the contract or subject matter of the bid.<br>
<br>
Bids will be opened and considered by the Board of City Commissioners at a Public Meeting in the City Hall Commission Chambers, 16 W. 9th Street Shawnee, Oklahoma 74801, at 6:30 p.m., Monday, December 16, 2013.<br>
<br>
All inquiries for bid information can be made to jbryce@shawneeok.org.<br>
<br>
The City of Shawnee reserves the right to reject any or all bids.<br>
Wednesday, November 20, 2013
Shawnee Municipal Court Holiday Hours for Thanksgiving, Christmas and New Years
Shawnee Municipal Court will be closed on Thursday, 11/28/2013 and Friday, 11/29/2013 only, to observe the Thanksgiving Holiday.<br>
<br>
Shawnee Municipal Court will be closed for lunch Friday, 12/20/2013 only, between 11:30am and 1:15pm.<br>
<br>
Shawnee Municipal Court will be closed on Tuesday, December 24th, 2013 and Wednesday, December 25th, 2013 only, to observe the Christmas Holidays.<br>
<br>
Shawnee Municipal Court will be closed on Wednesday, January 1st 2014, only, to observe New years Day.<br>
<br>
<br>
<br>
<br>
Remember you can pay online at www.shawneeok.org.court.
<br>
Shawnee Municipal Court will be closed for lunch Friday, 12/20/2013 only, between 11:30am and 1:15pm.<br>
<br>
Shawnee Municipal Court will be closed on Tuesday, December 24th, 2013 and Wednesday, December 25th, 2013 only, to observe the Christmas Holidays.<br>
<br>
Shawnee Municipal Court will be closed on Wednesday, January 1st 2014, only, to observe New years Day.<br>
<br>
<br>
<br>
<br>
Remember you can pay online at www.shawneeok.org.court.
Tuesday, November 19, 2013
Trash collection-Thanksgiving Holiday schedule.
Central Disposal will run Thursday, November 28th's trash collection route on Friday, November 29th. Friday's normal route will run on Saturday, November 30th. <br>
<br>
Have a Happy Thanksgiving.
<br>
Have a Happy Thanksgiving.
Bulk Waste schedule for December 2013.
The curbside Bulk Waste schedule for December 2013 has been posted on our Sanitation Page. Click the link below to view it.
Monday, November 18, 2013
Annual Christmas Prade Entry Deadline Extended to November 22nd
Christmas Parade Entry deadline extended! Please enter now so we can get you properly lined up! Get the entry form here: <a href=http://ow.ly/qWJcD>2013 Parade Entry Form</a>
Friday, November 15, 2013
Staff Activity Report for Nov 3 - Nov 9, 2013
CITY MANAGERS OFFICE/Brian McDougal, Manager
. Attended ICSC Convention in Dallas, TX
. Met with Theresa Hendrix to discuss YMCA corporate memberships
<HR>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
. Federal Street Bridge Repair Project: Overall, project is approximately 98% completed. Remaining work to complete project is staining of decorative parapet wall, and placement of wrought iron fencing on top of wall. Staining of concrete cannot be done until newly placed concrete wall has had time to cure out (approx. 21 days), as such, we are going to try to have the bridge opened to traffic by Friday, November 15th, and then have the Contractor back the first part of December (weather permitting) to stain the wall and install the fencing. At that time the bridge will need to be closed again for just 2-3 days while that final work is completed.
. ADA Sidewalk and Ramps Project: There has been no production to report. They still have to install handicap ramps at the southwest corner of 10th and Union to complete this intersection. Contractor, All Roads Paving has not provided any reason(s) as to why they abandoned the jobsite and has not completed work at this intersection. We have a scheduled meeting with them on Friday, November 15, 2013 to discuss the problems and issues we have been having with them on this project.
. 10th Street Bridge Repair: One lane of traffic is closed off over the bridge on 10th Street just east of the railroad tracks due to severe erosion having taken place from previous rainfall events. The street is being undermined, and the drainage structure is in need of rehabbing. Estimated cost of repair is at $40,000 which exceeds our threshold limit of $25,000, thus, plans and specs are in the process of being prepared so that the work can be let for bids.
. Projects under Design by Engineering Dept.:
. Main Street Streetscape Project
. Municipal Swimming Pool Parking Lot
. 10th Street Drainage Structure Repair
. Various water line projects for SMA
. Various sanitary sewer line projects by pipe-bursting for SMA
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
. Registered 4 individual storm shelters
. Continued coordination with local, FEMA and State officials on projects for Disaster Recovery
. Continued preparation of materials for updated Emergency Operations Plan
. Coordinated with Motorola project manager on timelines and status of project
. Attended the Central Oklahoma Emergency Management Association Workshop in OKC on Wednesday through Friday in accordance with sub-grant scope of work. Gave presentation on May 19 tornado response and recovery during Fridays workshop sessions.
Capital Projects Update:
. Telephone System Replacement: Contract for PRI interface received from a.t. & t. and on City Commission Agenda for November 18.
. Communications Systems Upgrades: Motorola- Portable radios received at shop. Communications Technician working on programming and training package for users
. City of Shawnee: Director still working on site layout, equipment, and supply issues
. Outdoor Warning Devices: Radio control boxes installed. Vendor to return to install electrical service connections
. Public Storm Shelters: Director prepared agreement for use of facilities and sent to the organization for approval.
596 Families Registered (1541 people affected) for Disaster Assistance in Pottawatomie County
Total FEMA Verified Loss $4,515,401.55
Loss covered by FEMA Individuals & Households Program $1,649,259.06
Unmet Need: $2,865, 542, 49
<HR>
UTILITY DEPARTMENT/Steve Nelms, Director
Water Treatment Plant (Staff of 10)
Average production: *MGD: 3.436 Last week: *MGD: 3.462
. Pumped 1,314,720,000MG to date compared to 1,444,709,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
*MGD: Million Gallons Daily
Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.962 **BOD: 16 mg/l ***TSS: 5 mg/l
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.710 **BOD: 2.9 mg/l ***TSS: 3.9 mg/l
. 0 gallons of bio-solids have been hauled for this month due to the driver being on vacation
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
Water Distribution (Staff of 11)
Service Calls: 90, Main Breaks: 2, Leak Checks: 10, Cut-offs: 4, Reset Water Meters: 14, Service Lines: 0; Water/Sewer Line Locates: 184
. Worked on shop tickets, and service orders from customer service.
Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 5 different locations
. Performed serviceability check on fire hydrants at 16 different locations
. Performed annual fire hydrant flow testing at 15 locations
Wastewater Collection (Staff of 7)
Sewer lines flushed: 22,450 ft. Flushed (year to date): 911,653 ft.
Total Service Calls: 45, Sewer Lines Checked: 43, Lift Stations Checked: 15 Emergency Sewer Calls: 4, Camera Lines: 827 ft., and Manholes located: 0
* Capital Projects
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff had training on it Tuesday, July 9th, 2013. Staff met with SRB on Friday, August 9th, 2013 to go over Waste Water Collection, Waste Water Treatment, Water Supply and Treatment, and Water Distribution. On August 19th, 2013 the Wastewater Hydraulic Model Software was approved by Commission. Currently waiting on installation of the software. SRB conducted a Filter Media Evaluation on Wednesday, August 28th, 2013 which lasted fourteen hours; results are still pending. Staff also had a meeting with SRB the same day, discussion of getting Commissioners updated were among the topics. Staff and Carollo Engineers met with DEQ on Thursday, August 29th, 2013 to go over possible options for the wastewater treatment system. SMA staff sent SRB information requested for the Southside Wastewater Treatment Plant, and an updated list of manholes needed for the sewer model software. Staff will meet with SRB on Friday, September 13th, 2013 to receive training on the hydraulic water model software. Staff had a conference call with Carollo Engineers on Wednesday, September 18th discussing the Wastewater Plant's immediate needs. Staff had a conference call with SRB on Wednesday, September 25th, items discussed were data needed for the master plan, phased projects, and updates on progress. Staff has gathered, sent part of the data, and is currently compiling the remainder of the data requested. SRB and Carollo Engineers met with City Commission and presented an update with visuals at the Special Call Meeting on Monday, September 30th. Staff had a conference call with SRB and Carollo Engineers on October 9th, 2013. SRB requested more sewer and water flow information for the water and sewer models) staff is currently working on). SRB delivered draft reports on the filter media, and returned plans and documents that were scanned recently on Friday, October 10th, 2013. Staff had a conference call with SRB on October 24th, 2013. SRB requested more sewer information for the sewer model (staff is currently working on). Staff gathered more camera footage for engineers to put in model. Staff is scheduled for more training on the water model next week.
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has completed pipe burst from Horace Mann School to Center. Contractor has pulled 578 ft. of sewer at the 1900 block of Broadway. 115' of 12" pipe was installed at the 1100 block of Philadelphia. The 1900 block of Union has been bursted and services are being hooked up to the new line. Contractors are now at the location of Oakland and Pennsylvania. All pipe has been pulled and services are being attached to new line. Crews have gone back to do clean up on the last two bursts. Contractors are now at the location of Northridge and Janeway. Pipe has been pulled and services are being reconnected. Contractors have finished Northridge. Contractors have finished the final burst on Delaware. Contractors have moved to Chandler Street, and have located services and blown out manholes in order to pull new pipe.
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor cut out dirt around lift station and driveway. Survey shots have been taken. Staff met with Jordan Contractors on Wednesday, September 25th, and it was decided to remove the existing wet well, and replace with a new lift station in order to make it more efficient and current with other lift stations. Jordan has removed the old station and has poured and coated the base of the new lift station, and has set the first pre-cast section of the new wet well. Currently waiting for parts on the lift. Work should begin on Monday, November 11th, 2013.
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded this project on May 6th, 2013. Contractors have exposed the Wes Watkins line for the meter vault, and cut into it to drain the remaining water. The meter will be assembled then lowered into the pit to assure accurate cuts are made as to not take out too much, or too little of the existing pipe. Contractors have poured the floor of the vault at Wes Watkins, and have assembled the meter. Jordan Contractors have hired a contractor to build the vault itself. The remaining two meter vault areas have been located, and lines are being potholed to verify depths. The walls for the meter at Wes Watkins are being formed. The walls were poured on Thursday, September 19th, and the lid for the vault was poured Wednesday, September 25th. After the forms for the lid are removed the last step is to tie in the electricity for the sump pump. The Beard Street and Southside vaults have been set and are operational. All meters are installed and operational. Waiting for electricity to be ran to Wes Watkins vault. OG&E has been contacted about placing a meter at the Wes Watkins vault, and added to our existing account. Contractors have been asked to work with Haynes in order to set up the SCADA systems and Tower.
Jefferson Terrace Water Line Replacement, COS-SMA-14-01 Jordan Contractors was awarded the bid on August 5th, 2013. Estimated start date for this project is October 1st, 2013. Kickapoo has been bored and the 24" main on the east side has been tapped in order to tie in the new 8" main for Burns St. Approximately 100' of water line has been laid, a few of the services have been bored, and new poly line with the tracer wire has been ran. Contractors have finished the 8" water line on Burns, and are currently laying the new 6" water line on Jefferson Place.
Water Treatment Plant Sludge Removal, COS-SMA-14-02- Current hold on project.
24" Sewer Rehab Project (Sliplining Existing 24" Concrete Pipe), COS-SMA-13-07- Urban Contractors was awarded the bid on August 19th, 2013. Staff met with Urban Contractors for a pre-work meeting on August 28th, 2013. Work will commence when the slip line arrives. Contractors are still waiting on pipe to arrive. The estimated start date is November 18th, 2013.
Repair and Restoration of the River Bank Failure at the WTP- Smith Roberts Baldischwiler, LLC is currently in the engineering phase. SRB had their survey team on site August 28th, 2013. Staff met with SRB and FEMA on Friday, September 20th to review the erosion damage. The estimated cost for the repairs to the river bank is around $200,000.00.
<HR>
AIRPORT/Keenan English, Assistant Airport Manager
. City Commission Board approved to write off long outstanding airport rental Accounts Receivables.
. World Fuel Services Alliance Program has gone into effect. Pilots can now use World Fuel Alliance cards to purchase fuel at discounted prices. In exchange, World Fuels will market Shawnee Regional Airport at no cost to corporations and businesses that fly corporate jets.
. FY2013-2014 budget process complete
. Libra Electric is currently replacing and repairing various airport lighting, specifically the rotating beacon, PAPI lights, and the windsock.
. Staff is in the process of implementing the tools/technology to count operations at SNL.
. New electronic fuel pump display has arrived and is being installed. Installation will require minor electrical work done by an outside contractor.
. Staff has obtained supplies for Hangar 13 ceiling repair.
. Staff is gradually sealing T-hangars and other airport structures that are vulnerable to rain leaks.
. Dirt is being moved at 702 W. Independence to divert water that is collecting in problem areas. This property is airport property.
. The airport now has adequate supplies for spill clean-up and prevention. A Spill Prevention, Control, and Countermeasure (SPCC) plan has been drafted. Waiting approval from the Oklahoma Corporation Commission.
. OG&E has surveyed area for new airport signage.
. The airport is in the process of hiring a new part-time weekend maintenance position.
. The Assistant Airport Manager is consulting with St. Gregory's University about installing obstruction lighting on the newly repaired towers.
Fuel Sales
Fuel sales continue to steadily increase:
. October 2012 = Avgas 2,998.15 gal; Jet A 1,502.11 gal
. October 2013 = Avgas 3,741.85 gal; Jet A 1,502.11 gal
Airport Advisory Board
. Regular monthly meeting scheduled for November 20, 2013.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
Parks Maintenance Division (Staff of 8)
. Daily cleanup route on Main St and Parks
. Mowing/weed eating in Parks/Lake/street ROWs (slowing down)
. Workforce employees from Federal Grant working in the Lake area
. Slope mowing dams for inspection
. Changing bulbs in snowflakes
. Working on Monthly Park Inspections
Cemetery Division (staff of 4)
. 0 burials last week
. Cemetery gates are being closed at 5:00 pm every day for winter
. Installed fence on west end of property
. Filling graves that have settled
. Preparing for internments
. Leveling markers
Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. Working with insurance company to get Police vehicles repaired
. Checking into grant information for natural gas conversions
. 21 units in last week with 29 total repairs
. EVT schools and testing
Shawnee Twin Lakes
. The repair of the floating fishing dock is complete.
. Workforce grant has six workers at the Lake picking up trash in the ROWs and cutting trees that are down or damaged
Wes Watkins Reservoir
. Crews are working on mowing and weed eating.
. Several pipe liners are staying in the RV Park and several RV groups are keeping the Park full
Municipal Swimming Pool
. Architects will have complete engineered drawings to the Health Department for review this coming week. Staff and architects have had to work through some issues with the Health Department on code interpretation. Staffs best guess on going out for bid will be the end of December or the first of January. A presentation of the fundraising will be presented at the next Commission meeting on November 18th.
Auditorium Exterior Restoration and Window Replacement
. Project is moving along good and is about 50% complete; windows should be coming in soon
City Hall ADA Restroom Project
. Bidding this project out on November 18th.
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
. November 7, Oklahoma YMCA State Alliance
. November 7, Oklahoma State & Education Employees Group Insurance Board Meeting
. November 9, Franks Motor Sports Indoor Dirt Track Races
. November 9, Baby Shower
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
Planning
. Staff prepared materials for the November 4 City Commission meeting.
. Staff accepted application for Round #3 of the Façade Grant Program. \
. Staff met with developers and discussed current and pending projects.
. Staff completed work on a revised taxicab ordinance (vehicle for hire). The City Commission will deferred action on November 4 and will consider the ordinance again on November 18.
. Staff prepared materials and discussed agenda items at the Planning Commission regular meeting on November 6.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 38 active cases
o Derelict Vehicles: 1 active cases
o Junk/Trash: 9 active cases
o Tall Grass/Weeds: 57 active cases
Project Updates
. Zoning Code Update- Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code.
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Worked on year end for auditors
. 301 and 302 fixed assets reconciliation
. Prepared sales tax report
. Worked with auditors
. Meeting with City Clerk and City Manager concerning PCDA rates
. Bank reconciliations
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
City Clerk
. Preparation of City Commission and Authorities minutes for November 4, 2013 meeting
. Preparation of November 12, 2013 Special Call Retreat Agenda
. Filed 3 Public Nuisance Liens and 16 Public Nuisance Lien Releases with Pottawatomie County Clerk.
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
Utility Billing/Customer Service
. New employee training - meter reader
. Zone 3 billing (Nov. 4th)
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o Watch Guard In Car Video Project - Project completed on five police units, server and client functions done. COMPLETED
o VoIP Telephony Project - IT deploying desktop software, still waiting on PRI, remote location testing completed
o Remote VPN Replacements - Six remotes completed, Animal Shelter completed, Water Treatment Plant, Unzner Center left
o TCM Imaging Solution Project - Activated in HR, Finance, scanners deployed in Utility billing, waiting on utility billing for review or process
o Unitrends Backup Appliance Deployment Part 2 - Finalized selection of RC823 device, waiting for PO for purchase processing
o Mobile Device Management Deployment - Continues, preparing to send out links/configuration
o Web Server Migration - Major code updates completed, testing, updating on new box, Working on Intranet site
o AFIX System Replacement - Deploying localized virtual 32bit client to work around OSBI 64bit limits
o License Plate Reader Server component - Server component now installed, server component now functional, review SQL access next
o EOC Interactive Projector Replacement - Projector installed and working, Emergency Management to attend training and train others/manage
o Home Drive Storage migration - Test migrations performed, permission issues to resolve
o City Hall Kiosk - iPad Kiosk Deployed, additional content continues, presented solution at OML, COMPLETED
o Brazos Citation Import for Global System - Working with vendor, waiting on proper offense listing from PD, meeting scheduled
o GeoSafe Fire Mobile - Demo completed, deployment plan being developed, iPads received, preparing to deploy
o GeoInfo Web App - Final code developed, need volunteer to use iPad to map/photograph murals, horses, etc
o Police AVL Solution - Discussion GPS device options, why Global Software cannot support standard cell card GPS, Verizon testing GPS solution
o Global/Firehouse Interface - Newest version being sourced and deployed on sync system
o Various basic end user assistance, projector setup, how to login, etc
o Continued new / exiting employee access control and ID management
o AED software setup for Fire, had to show user how to login
o Conference call with Global Software reference AVL for Police, GPS questions, etc
o Restoration of files from backup system due to Dropbox sync issues
o Resolved connection issue at WTP, cable vendor installed filter in front of facility, killed connection
o Reviewed / provided receipt printer replacement solutions
o Trained Police Records how to scan/attach Accident Reports in Global system for online access
o Finalized online accident report access code, needs to go public
o Reviewed open records request from Court, advised of online API solution already in place
o Resolved pending payment issues for BP / BL modules in Planning
o Provided email archive pull per request from HR
o Updated Utility billing rates in INCODE and online bill calc web code solution
<HR>
FIRE DEPARTMENT/David Short, Chief
Suppression
Responded to 91 emergency calls broken down by type below:
. Fires: 2
. Rescue & EMS: 64
. Hazardous conditions: 0
. Service Calls: 5
. Good Intent Calls: 14
. False Alarms: 6
. Overpressure Rupture, Explosion: 0
Fire Prevention
Plan Reviews
. None
New Construction Inspections
. TDK Ferrites Corp, 5900 N. Harrison (suppression system)
Requested / Administrative Inspections:
. Pott. County Health Dept., 1904 S. Gordon Cooper
. St. Anthony Physicians, 3215 Kethley
. St. Anthony Dr. Building, 3214 Kethley
Permits and On-Site Inspections
. 3 Open Burn Permits issued
Training
. Lieutenant Academy Phase II (3 Members) (12/3/13)
. Shift Training w/ Medical Director (12/17-19/13)
. EMT Transitional Refresher (All Shifts) (1/13-17, 20/14)
. Dispatcher Training Planning Committee Meeting @ G.C.T.C. (11/18/13)
. Draft May Day SOG Submitted (5/30/13)
. Draft NFIRS SOG
. FireHouse Management & Quality Control
. N.R.E.M.T. - C.E.U. Program Management
. Continuation Training (7) Probationary Fire Fighter's
. Continuation Training (3) Lt. Candidates
. Development Minimum Company Standards (4th Quarter 2013)
. FireHouse Software Integration with Global CAD (TBD)
. GEOSAFE Deployment - All Apparatus (TBD)
. EMS Skills Evaluation (TBD)
. Documentation SOG (Draft)
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
Police
. Police reports: 159 / arrests: 34
Total Citations: 94 Handwritten Citations: 16 E-Citations: 78 Percent of E-Citations: 82.98 %
Dispatch
. Dispatch managed 1619 calls (Police/Fire/EMS)
Accreditation/Lt. King, Accreditation Manager
. Maintenance of Accreditation Standards
. Maintenance of Policies and Procedures
. Working with CID
. Working on roll call training for shifts.
. Working on In-House Training Program.
CID
. 22 Cases Forwarded to CID for Review
. 1 Felony Cases Assigned / 1 Misdemeanor Cases Assigned / 5 Other Cases Assigned
. 4 Felony Cases Cleared / 1 Misdemeanor Cases Cleared / 0 Other Cases Cleared
. 4 Felonies Filed through DA's Office
. 5 No Further Needed (NFN) Cases
. $1,100 Total Property Recovered
. 3 Assists with Patrol and Other Agencies
COP's Grant Program
. Drug house surveillance
. Boy Scout Event
. Face book surveillance
. Investigated drug tips
. Prepared warrant affidavit
. MATSC meeting
. Grant Paperwork
. Work juvenile marijuana distribution case
. Interviewed suspects
. Interviewed informants
. Arrested three for conspiracy to traffic methamphetamine
. Seized approx 112 grams of meth and one vehicle
. Seized one firearm
Evidence
. Number of evidence items brought in: 18
. Number of evidence items released: 1
. Number of found property items taken in: 3
. Number of items submitted to the OSBI: 2
. Number of evidence disposition files/cases cleared: 2
. Items Flagged & Pulled for Destruction: 0
Staff
Police Officers - 59 / 3 open positions / 1 deployed on Military / 53 available
. Dispatch positions - 13 / 11available for service / 3 in training status / 2 open position
. Animal Control Positions - 4 / 4 available for service
Animal Control
> Calls Responded: 125 >Animals Impounded: 39 >Animals reclaimed: 7 >Animals adopted: 0
. Attended ICSC Convention in Dallas, TX
. Met with Theresa Hendrix to discuss YMCA corporate memberships
<HR>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
. Federal Street Bridge Repair Project: Overall, project is approximately 98% completed. Remaining work to complete project is staining of decorative parapet wall, and placement of wrought iron fencing on top of wall. Staining of concrete cannot be done until newly placed concrete wall has had time to cure out (approx. 21 days), as such, we are going to try to have the bridge opened to traffic by Friday, November 15th, and then have the Contractor back the first part of December (weather permitting) to stain the wall and install the fencing. At that time the bridge will need to be closed again for just 2-3 days while that final work is completed.
. ADA Sidewalk and Ramps Project: There has been no production to report. They still have to install handicap ramps at the southwest corner of 10th and Union to complete this intersection. Contractor, All Roads Paving has not provided any reason(s) as to why they abandoned the jobsite and has not completed work at this intersection. We have a scheduled meeting with them on Friday, November 15, 2013 to discuss the problems and issues we have been having with them on this project.
. 10th Street Bridge Repair: One lane of traffic is closed off over the bridge on 10th Street just east of the railroad tracks due to severe erosion having taken place from previous rainfall events. The street is being undermined, and the drainage structure is in need of rehabbing. Estimated cost of repair is at $40,000 which exceeds our threshold limit of $25,000, thus, plans and specs are in the process of being prepared so that the work can be let for bids.
. Projects under Design by Engineering Dept.:
. Main Street Streetscape Project
. Municipal Swimming Pool Parking Lot
. 10th Street Drainage Structure Repair
. Various water line projects for SMA
. Various sanitary sewer line projects by pipe-bursting for SMA
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
. Registered 4 individual storm shelters
. Continued coordination with local, FEMA and State officials on projects for Disaster Recovery
. Continued preparation of materials for updated Emergency Operations Plan
. Coordinated with Motorola project manager on timelines and status of project
. Attended the Central Oklahoma Emergency Management Association Workshop in OKC on Wednesday through Friday in accordance with sub-grant scope of work. Gave presentation on May 19 tornado response and recovery during Fridays workshop sessions.
Capital Projects Update:
. Telephone System Replacement: Contract for PRI interface received from a.t. & t. and on City Commission Agenda for November 18.
. Communications Systems Upgrades: Motorola- Portable radios received at shop. Communications Technician working on programming and training package for users
. City of Shawnee: Director still working on site layout, equipment, and supply issues
. Outdoor Warning Devices: Radio control boxes installed. Vendor to return to install electrical service connections
. Public Storm Shelters: Director prepared agreement for use of facilities and sent to the organization for approval.
596 Families Registered (1541 people affected) for Disaster Assistance in Pottawatomie County
Total FEMA Verified Loss $4,515,401.55
Loss covered by FEMA Individuals & Households Program $1,649,259.06
Unmet Need: $2,865, 542, 49
<HR>
UTILITY DEPARTMENT/Steve Nelms, Director
Water Treatment Plant (Staff of 10)
Average production: *MGD: 3.436 Last week: *MGD: 3.462
. Pumped 1,314,720,000MG to date compared to 1,444,709,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
*MGD: Million Gallons Daily
Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.962 **BOD: 16 mg/l ***TSS: 5 mg/l
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.710 **BOD: 2.9 mg/l ***TSS: 3.9 mg/l
. 0 gallons of bio-solids have been hauled for this month due to the driver being on vacation
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
Water Distribution (Staff of 11)
Service Calls: 90, Main Breaks: 2, Leak Checks: 10, Cut-offs: 4, Reset Water Meters: 14, Service Lines: 0; Water/Sewer Line Locates: 184
. Worked on shop tickets, and service orders from customer service.
Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 5 different locations
. Performed serviceability check on fire hydrants at 16 different locations
. Performed annual fire hydrant flow testing at 15 locations
Wastewater Collection (Staff of 7)
Sewer lines flushed: 22,450 ft. Flushed (year to date): 911,653 ft.
Total Service Calls: 45, Sewer Lines Checked: 43, Lift Stations Checked: 15 Emergency Sewer Calls: 4, Camera Lines: 827 ft., and Manholes located: 0
* Capital Projects
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff had training on it Tuesday, July 9th, 2013. Staff met with SRB on Friday, August 9th, 2013 to go over Waste Water Collection, Waste Water Treatment, Water Supply and Treatment, and Water Distribution. On August 19th, 2013 the Wastewater Hydraulic Model Software was approved by Commission. Currently waiting on installation of the software. SRB conducted a Filter Media Evaluation on Wednesday, August 28th, 2013 which lasted fourteen hours; results are still pending. Staff also had a meeting with SRB the same day, discussion of getting Commissioners updated were among the topics. Staff and Carollo Engineers met with DEQ on Thursday, August 29th, 2013 to go over possible options for the wastewater treatment system. SMA staff sent SRB information requested for the Southside Wastewater Treatment Plant, and an updated list of manholes needed for the sewer model software. Staff will meet with SRB on Friday, September 13th, 2013 to receive training on the hydraulic water model software. Staff had a conference call with Carollo Engineers on Wednesday, September 18th discussing the Wastewater Plant's immediate needs. Staff had a conference call with SRB on Wednesday, September 25th, items discussed were data needed for the master plan, phased projects, and updates on progress. Staff has gathered, sent part of the data, and is currently compiling the remainder of the data requested. SRB and Carollo Engineers met with City Commission and presented an update with visuals at the Special Call Meeting on Monday, September 30th. Staff had a conference call with SRB and Carollo Engineers on October 9th, 2013. SRB requested more sewer and water flow information for the water and sewer models) staff is currently working on). SRB delivered draft reports on the filter media, and returned plans and documents that were scanned recently on Friday, October 10th, 2013. Staff had a conference call with SRB on October 24th, 2013. SRB requested more sewer information for the sewer model (staff is currently working on). Staff gathered more camera footage for engineers to put in model. Staff is scheduled for more training on the water model next week.
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has completed pipe burst from Horace Mann School to Center. Contractor has pulled 578 ft. of sewer at the 1900 block of Broadway. 115' of 12" pipe was installed at the 1100 block of Philadelphia. The 1900 block of Union has been bursted and services are being hooked up to the new line. Contractors are now at the location of Oakland and Pennsylvania. All pipe has been pulled and services are being attached to new line. Crews have gone back to do clean up on the last two bursts. Contractors are now at the location of Northridge and Janeway. Pipe has been pulled and services are being reconnected. Contractors have finished Northridge. Contractors have finished the final burst on Delaware. Contractors have moved to Chandler Street, and have located services and blown out manholes in order to pull new pipe.
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor cut out dirt around lift station and driveway. Survey shots have been taken. Staff met with Jordan Contractors on Wednesday, September 25th, and it was decided to remove the existing wet well, and replace with a new lift station in order to make it more efficient and current with other lift stations. Jordan has removed the old station and has poured and coated the base of the new lift station, and has set the first pre-cast section of the new wet well. Currently waiting for parts on the lift. Work should begin on Monday, November 11th, 2013.
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded this project on May 6th, 2013. Contractors have exposed the Wes Watkins line for the meter vault, and cut into it to drain the remaining water. The meter will be assembled then lowered into the pit to assure accurate cuts are made as to not take out too much, or too little of the existing pipe. Contractors have poured the floor of the vault at Wes Watkins, and have assembled the meter. Jordan Contractors have hired a contractor to build the vault itself. The remaining two meter vault areas have been located, and lines are being potholed to verify depths. The walls for the meter at Wes Watkins are being formed. The walls were poured on Thursday, September 19th, and the lid for the vault was poured Wednesday, September 25th. After the forms for the lid are removed the last step is to tie in the electricity for the sump pump. The Beard Street and Southside vaults have been set and are operational. All meters are installed and operational. Waiting for electricity to be ran to Wes Watkins vault. OG&E has been contacted about placing a meter at the Wes Watkins vault, and added to our existing account. Contractors have been asked to work with Haynes in order to set up the SCADA systems and Tower.
Jefferson Terrace Water Line Replacement, COS-SMA-14-01 Jordan Contractors was awarded the bid on August 5th, 2013. Estimated start date for this project is October 1st, 2013. Kickapoo has been bored and the 24" main on the east side has been tapped in order to tie in the new 8" main for Burns St. Approximately 100' of water line has been laid, a few of the services have been bored, and new poly line with the tracer wire has been ran. Contractors have finished the 8" water line on Burns, and are currently laying the new 6" water line on Jefferson Place.
Water Treatment Plant Sludge Removal, COS-SMA-14-02- Current hold on project.
24" Sewer Rehab Project (Sliplining Existing 24" Concrete Pipe), COS-SMA-13-07- Urban Contractors was awarded the bid on August 19th, 2013. Staff met with Urban Contractors for a pre-work meeting on August 28th, 2013. Work will commence when the slip line arrives. Contractors are still waiting on pipe to arrive. The estimated start date is November 18th, 2013.
Repair and Restoration of the River Bank Failure at the WTP- Smith Roberts Baldischwiler, LLC is currently in the engineering phase. SRB had their survey team on site August 28th, 2013. Staff met with SRB and FEMA on Friday, September 20th to review the erosion damage. The estimated cost for the repairs to the river bank is around $200,000.00.
<HR>
AIRPORT/Keenan English, Assistant Airport Manager
. City Commission Board approved to write off long outstanding airport rental Accounts Receivables.
. World Fuel Services Alliance Program has gone into effect. Pilots can now use World Fuel Alliance cards to purchase fuel at discounted prices. In exchange, World Fuels will market Shawnee Regional Airport at no cost to corporations and businesses that fly corporate jets.
. FY2013-2014 budget process complete
. Libra Electric is currently replacing and repairing various airport lighting, specifically the rotating beacon, PAPI lights, and the windsock.
. Staff is in the process of implementing the tools/technology to count operations at SNL.
. New electronic fuel pump display has arrived and is being installed. Installation will require minor electrical work done by an outside contractor.
. Staff has obtained supplies for Hangar 13 ceiling repair.
. Staff is gradually sealing T-hangars and other airport structures that are vulnerable to rain leaks.
. Dirt is being moved at 702 W. Independence to divert water that is collecting in problem areas. This property is airport property.
. The airport now has adequate supplies for spill clean-up and prevention. A Spill Prevention, Control, and Countermeasure (SPCC) plan has been drafted. Waiting approval from the Oklahoma Corporation Commission.
. OG&E has surveyed area for new airport signage.
. The airport is in the process of hiring a new part-time weekend maintenance position.
. The Assistant Airport Manager is consulting with St. Gregory's University about installing obstruction lighting on the newly repaired towers.
Fuel Sales
Fuel sales continue to steadily increase:
. October 2012 = Avgas 2,998.15 gal; Jet A 1,502.11 gal
. October 2013 = Avgas 3,741.85 gal; Jet A 1,502.11 gal
Airport Advisory Board
. Regular monthly meeting scheduled for November 20, 2013.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
Parks Maintenance Division (Staff of 8)
. Daily cleanup route on Main St and Parks
. Mowing/weed eating in Parks/Lake/street ROWs (slowing down)
. Workforce employees from Federal Grant working in the Lake area
. Slope mowing dams for inspection
. Changing bulbs in snowflakes
. Working on Monthly Park Inspections
Cemetery Division (staff of 4)
. 0 burials last week
. Cemetery gates are being closed at 5:00 pm every day for winter
. Installed fence on west end of property
. Filling graves that have settled
. Preparing for internments
. Leveling markers
Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. Working with insurance company to get Police vehicles repaired
. Checking into grant information for natural gas conversions
. 21 units in last week with 29 total repairs
. EVT schools and testing
Shawnee Twin Lakes
. The repair of the floating fishing dock is complete.
. Workforce grant has six workers at the Lake picking up trash in the ROWs and cutting trees that are down or damaged
Wes Watkins Reservoir
. Crews are working on mowing and weed eating.
. Several pipe liners are staying in the RV Park and several RV groups are keeping the Park full
Municipal Swimming Pool
. Architects will have complete engineered drawings to the Health Department for review this coming week. Staff and architects have had to work through some issues with the Health Department on code interpretation. Staffs best guess on going out for bid will be the end of December or the first of January. A presentation of the fundraising will be presented at the next Commission meeting on November 18th.
Auditorium Exterior Restoration and Window Replacement
. Project is moving along good and is about 50% complete; windows should be coming in soon
City Hall ADA Restroom Project
. Bidding this project out on November 18th.
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
. November 7, Oklahoma YMCA State Alliance
. November 7, Oklahoma State & Education Employees Group Insurance Board Meeting
. November 9, Franks Motor Sports Indoor Dirt Track Races
. November 9, Baby Shower
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
Planning
. Staff prepared materials for the November 4 City Commission meeting.
. Staff accepted application for Round #3 of the Façade Grant Program. \
. Staff met with developers and discussed current and pending projects.
. Staff completed work on a revised taxicab ordinance (vehicle for hire). The City Commission will deferred action on November 4 and will consider the ordinance again on November 18.
. Staff prepared materials and discussed agenda items at the Planning Commission regular meeting on November 6.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 38 active cases
o Derelict Vehicles: 1 active cases
o Junk/Trash: 9 active cases
o Tall Grass/Weeds: 57 active cases
Project Updates
. Zoning Code Update- Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code.
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Worked on year end for auditors
. 301 and 302 fixed assets reconciliation
. Prepared sales tax report
. Worked with auditors
. Meeting with City Clerk and City Manager concerning PCDA rates
. Bank reconciliations
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
City Clerk
. Preparation of City Commission and Authorities minutes for November 4, 2013 meeting
. Preparation of November 12, 2013 Special Call Retreat Agenda
. Filed 3 Public Nuisance Liens and 16 Public Nuisance Lien Releases with Pottawatomie County Clerk.
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
Utility Billing/Customer Service
. New employee training - meter reader
. Zone 3 billing (Nov. 4th)
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o Watch Guard In Car Video Project - Project completed on five police units, server and client functions done. COMPLETED
o VoIP Telephony Project - IT deploying desktop software, still waiting on PRI, remote location testing completed
o Remote VPN Replacements - Six remotes completed, Animal Shelter completed, Water Treatment Plant, Unzner Center left
o TCM Imaging Solution Project - Activated in HR, Finance, scanners deployed in Utility billing, waiting on utility billing for review or process
o Unitrends Backup Appliance Deployment Part 2 - Finalized selection of RC823 device, waiting for PO for purchase processing
o Mobile Device Management Deployment - Continues, preparing to send out links/configuration
o Web Server Migration - Major code updates completed, testing, updating on new box, Working on Intranet site
o AFIX System Replacement - Deploying localized virtual 32bit client to work around OSBI 64bit limits
o License Plate Reader Server component - Server component now installed, server component now functional, review SQL access next
o EOC Interactive Projector Replacement - Projector installed and working, Emergency Management to attend training and train others/manage
o Home Drive Storage migration - Test migrations performed, permission issues to resolve
o City Hall Kiosk - iPad Kiosk Deployed, additional content continues, presented solution at OML, COMPLETED
o Brazos Citation Import for Global System - Working with vendor, waiting on proper offense listing from PD, meeting scheduled
o GeoSafe Fire Mobile - Demo completed, deployment plan being developed, iPads received, preparing to deploy
o GeoInfo Web App - Final code developed, need volunteer to use iPad to map/photograph murals, horses, etc
o Police AVL Solution - Discussion GPS device options, why Global Software cannot support standard cell card GPS, Verizon testing GPS solution
o Global/Firehouse Interface - Newest version being sourced and deployed on sync system
o Various basic end user assistance, projector setup, how to login, etc
o Continued new / exiting employee access control and ID management
o AED software setup for Fire, had to show user how to login
o Conference call with Global Software reference AVL for Police, GPS questions, etc
o Restoration of files from backup system due to Dropbox sync issues
o Resolved connection issue at WTP, cable vendor installed filter in front of facility, killed connection
o Reviewed / provided receipt printer replacement solutions
o Trained Police Records how to scan/attach Accident Reports in Global system for online access
o Finalized online accident report access code, needs to go public
o Reviewed open records request from Court, advised of online API solution already in place
o Resolved pending payment issues for BP / BL modules in Planning
o Provided email archive pull per request from HR
o Updated Utility billing rates in INCODE and online bill calc web code solution
<HR>
FIRE DEPARTMENT/David Short, Chief
Suppression
Responded to 91 emergency calls broken down by type below:
. Fires: 2
. Rescue & EMS: 64
. Hazardous conditions: 0
. Service Calls: 5
. Good Intent Calls: 14
. False Alarms: 6
. Overpressure Rupture, Explosion: 0
Fire Prevention
Plan Reviews
. None
New Construction Inspections
. TDK Ferrites Corp, 5900 N. Harrison (suppression system)
Requested / Administrative Inspections:
. Pott. County Health Dept., 1904 S. Gordon Cooper
. St. Anthony Physicians, 3215 Kethley
. St. Anthony Dr. Building, 3214 Kethley
Permits and On-Site Inspections
. 3 Open Burn Permits issued
Training
. Lieutenant Academy Phase II (3 Members) (12/3/13)
. Shift Training w/ Medical Director (12/17-19/13)
. EMT Transitional Refresher (All Shifts) (1/13-17, 20/14)
. Dispatcher Training Planning Committee Meeting @ G.C.T.C. (11/18/13)
. Draft May Day SOG Submitted (5/30/13)
. Draft NFIRS SOG
. FireHouse Management & Quality Control
. N.R.E.M.T. - C.E.U. Program Management
. Continuation Training (7) Probationary Fire Fighter's
. Continuation Training (3) Lt. Candidates
. Development Minimum Company Standards (4th Quarter 2013)
. FireHouse Software Integration with Global CAD (TBD)
. GEOSAFE Deployment - All Apparatus (TBD)
. EMS Skills Evaluation (TBD)
. Documentation SOG (Draft)
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
Police
. Police reports: 159 / arrests: 34
Total Citations: 94 Handwritten Citations: 16 E-Citations: 78 Percent of E-Citations: 82.98 %
Dispatch
. Dispatch managed 1619 calls (Police/Fire/EMS)
Accreditation/Lt. King, Accreditation Manager
. Maintenance of Accreditation Standards
. Maintenance of Policies and Procedures
. Working with CID
. Working on roll call training for shifts.
. Working on In-House Training Program.
CID
. 22 Cases Forwarded to CID for Review
. 1 Felony Cases Assigned / 1 Misdemeanor Cases Assigned / 5 Other Cases Assigned
. 4 Felony Cases Cleared / 1 Misdemeanor Cases Cleared / 0 Other Cases Cleared
. 4 Felonies Filed through DA's Office
. 5 No Further Needed (NFN) Cases
. $1,100 Total Property Recovered
. 3 Assists with Patrol and Other Agencies
COP's Grant Program
. Drug house surveillance
. Boy Scout Event
. Face book surveillance
. Investigated drug tips
. Prepared warrant affidavit
. MATSC meeting
. Grant Paperwork
. Work juvenile marijuana distribution case
. Interviewed suspects
. Interviewed informants
. Arrested three for conspiracy to traffic methamphetamine
. Seized approx 112 grams of meth and one vehicle
. Seized one firearm
Evidence
. Number of evidence items brought in: 18
. Number of evidence items released: 1
. Number of found property items taken in: 3
. Number of items submitted to the OSBI: 2
. Number of evidence disposition files/cases cleared: 2
. Items Flagged & Pulled for Destruction: 0
Staff
Police Officers - 59 / 3 open positions / 1 deployed on Military / 53 available
. Dispatch positions - 13 / 11available for service / 3 in training status / 2 open position
. Animal Control Positions - 4 / 4 available for service
Animal Control
> Calls Responded: 125 >Animals Impounded: 39 >Animals reclaimed: 7 >Animals adopted: 0
Wednesday, November 13, 2013
Staff Activity Report for Oct 27 - Nov 2, 2013
CITY MANAGERS OFFICE/Brian McDougal, Manager
. Attended the Oklahoma Academy for state goals in Norman. The subject this session was the Oklahoma's transportation infrastructure. (Internet, water, sewer, roads and electric transportation networks). Sunday - Wednesday.
. Met with OBU officials and Mayor Mainord regarding the Universitys future capitol plans.
. Met with John Ayers to discuss branding of the City.
<HR>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
. Federal Street Bridge Repair Project: Overall, project is approximately 98% completed. All the deck, slab and structural components of the bridge are completed, and we are awaiting all the concrete strength test results to make sure that concrete has cured adequately. PBX has started construction of the parapet wall along the bridge length and has completed the wall on the south side of the deck. Work on the parapet wall on the north side will continue this week. After concrete has cured for 28+days, there will be a stain color applied to give it a more attractive appearance. Upon completion of the parapet walls, the contractor will then install some decorative wrought iron fencing on top of the wall, which the Railroad (BNSF) had mandated us to install some type of fencing as a condition to cross their right-of-way, and instead of using chain-link fencing we opted for something more decorative looking..
. ADA Sidewalk and Ramps Project: There has been no production to report. They still have the SW corner of 10th and Union to complete this intersection. Weather has delayed them on completing work at this intersection.
. 10th Street Bridge Repair: One lane of traffic is closed off over the bridge on 10th Street just east of the railroad tracks due to severe erosion having taken place from recent rainfall events. The street is being undermined, and the drainage structure is in need of rehabbing. Estimated cost of repair is at $40,000 which exceeds our threshold limit of $25,000, thus, plans and specs will need to be prepared and project let for bids. Anticipate seeking authorization to advertise project for bids at the November 18, 2013 City Commission meeting.
. Projects under Design by Engineering Dept.:
. Main Street Streetscape Project
. Municipal Swimming Pool Parking Lot
. 10th Street Drainage Structure Repair
. Various water line projects for SMA
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
. Registered 2 individual storm shelters
. Continued coordination with local, FEMA and State officials on projects for Disaster Recovery
. Continued preparation of materials for updated Emergency Operations Plan
. Coordinated with Motorola project manager on timelines and status of project
. Participated in State communications interoperability exercise at EXPO on Wednesday
. Repaired telephone set in Urban Renewal Authority office, contacted repair service for line trouble in Annex building
. Attended the SE Area Emergency Management meeting with State EM Officials on Wednesday
. Met with State EM Area Coordinator on Thursday morning to close out EMPG sub-grant
. Attended the National Weather Festival in Norman on Saturday working a display booth distributing public education materials.
. Prepared PowerPoint presentation for Central Oklahoma Emergency Management Workshop
Capital Projects Update:
. Telephone System Replacement: Coordinating with AT&T to get PRI interface
. Communications Systems Upgrades: Motorola- Portable radios received at shop. Working on template design with police and fire chiefs.
. City of Shawnee: Director still working on site layout, equipment, and supply issues
. Outdoor Warning Devices: Radio control boxes installed. Vendor to return to install electrical service connections
. Public Storm Shelters: Director preparing agreement for use of facilities.
596 Families Registered (1541 people affected) for Disaster Assistance in Pottawatomie County
Total FEMA Verified Loss $4,515,401.55
Loss covered by FEMA Individuals & Households Program $2,865,542.49
<HR>
UTILITY DEPARTMENT/Steve Nelms, Director
Water Treatment Plant (Staff of 10)
Average production: *MGD: 3.462 Last week: *MGD: 3.535
. Pumped 1,289,676,000MG to date compared to 1,414,440,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
*MGD: Million Gallons Daily
Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.319 **BOD: 10 mg/l ***TSS: 0 mg/l
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.496 **BOD: 2.3 mg/l ***TSS: 2.9 mg/l
. Hauled 473,000 gallons of bio-solids have been hauled for this month
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
Water Distribution (Staff of 11)
Service Calls: 79, Main Breaks: 1, Leak Checks: 21, Cut-offs: 0, Reset Water Meters: 10, Service Lines: 6; Water/Sewer Line Locates: 150
. Worked on shop tickets, and service orders from customer service.
Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 4 different locations
. Performed serviceability check on fire hydrants at 19 different locations
. Performed annual fire hydrant flow testing at 8 locations
Wastewater Collection (Staff of 7)
Sewer lines flushed: 23,675 ft. Flushed (year to date): 889,203 ft.
Total Service Calls: 40, Sewer Lines Checked: 39, Lift Stations Checked: 18 Emergency Sewer Calls: 2, Camera Lines: 1,326 ft., and Manholes located: 0
* Capital Projects
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff had training on it Tuesday, July 9th, 2013. Staff met with SRB on Friday, August 9th, 2013 to go over Waste Water Collection, Waste Water Treatment, Water Supply and Treatment, and Water Distribution. On August 19th, 2013 the Wastewater Hydraulic Model Software was approved by Commission. Currently waiting on installation of the software. SRB conducted a Filter Media Evaluation on Wednesday, August 28th, 2013 which lasted fourteen hours; results are still pending. Staff also had a meeting with SRB the same day, discussion of getting Commissioners updated were among the topics. Staff and Carollo Engineers met with DEQ on Thursday, August 29th, 2013 to go over possible options for the wastewater treatment system. SMA staff sent SRB information requested for the Southside Wastewater Treatment Plant, and an updated list of manholes needed for the sewer model software. Staff will meet with SRB on Friday, September 13th, 2013 to receive training on the hydraulic water model software. Staff had a conference call with Carollo Engineers on Wednesday, September 18th discussing the Wastewater Plant's immediate needs. Staff had a conference call with SRB on Wednesday, September 25th, items discussed were data needed for the master plan, phased projects, and updates on progress. Staff has gathered, sent part of the data, and is currently compiling the remainder of the data requested. SRB and Carollo Engineers met with City Commission and presented an update with visuals at the Special Call Meeting on Monday, September 30th. Staff had a conference call with SRB and Carollo Engineers on October 9th, 2013. SRB requested more sewer and water flow information for the water and sewer models) staff is currently working on). SRB delivered draft reports on the filter media, and returned plans and documents that were scanned recently on Friday, October 10th, 2013. Staff had a conference call with SRB on October 24th, 2013. SRB requested more sewer information for the sewer model (staff is currently working on). Staff gathered more camera footage for engineers to put in model. Staff is scheduled for more training on the water model next week.
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has completed pipe burst from Horace Mann School to Center. Contractor has pulled 578 ft of sewer at the 1900 block of Broadway. 115' of 12" pipe was installed at the 1100 block of Philadelphia. The 1900 block of Union has been bursted and services are being hooked up to the new line. Contractors are now at the location of Oakland and Pennsylvania. All pipe has been pulled and services are being attached to new line. Crews have gone back to do clean up on the last two bursts. Contractors are now at the location of Northridge and Janeway. Pipe has been pulled and services are being reconnected. Contractors have finished Northridge. Contractors have finished the final burst on Delaware, and have moved to Chandler Street. They have located services and blown out manholes in order to pull new pipe.
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor cut out dirt around lift station and driveway. Survey shots have been taken. Staff met with Jordan Contractors on Wednesday, September 25th, and it was decided to remove the existing wet well, and replace with a new lift station in order to make it more efficient and current with other lift stations. Jordan has removed the old station and has poured and coated the base of the new lift station, and has set the first pre-cast section of the new wet well. Currently waiting for parts on the lift.
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded this project on May 6th, 2013. Contractors have exposed the Wes Watkins line for the meter vault, and cut into it to drain the remaining water. The meter will be assembled then lowered into the pit to assure accurate cuts are made as to not take out too much, or too little of the existing pipe. Contractors have poured the floor of the vault at Wes Watkins, and have assembled the meter. Jordan Contractors have hired a contractor to build the vault itself. The remaining two meter vault areas have been located, and lines are being potholed to verify depths. The walls for the meter at Wes Watkins are being formed. The walls were poured on Thursday, September 19th, and the lid for the vault was poured Wednesday, September 25th. After the forms for the lid are removed the last step is to tie in the electricity for the sump pump. The Beard Street and Southside vaults have been set and are operational. All meters are installed and operational. Waiting for electricity to be ran to Wes Watkins vault. OG&E has been contacted about placing a meter at the Wes Watkins vault, and added to our existing account.
Jefferson Terrace Water Line Replacement, COS-SMA-14-01 Jordan Contractors was awarded the bid on August 5th, 2013. Estimated start date for this project is October 1st, 2013. Kickapoo has been bored and the 24" main on the east side has been tapped in order to tie in the new 8" main for Burns St. Approximately 100' of water line has been laid, a few of the services have been bored, and new poly line with the tracer wire has been ran. Contractors continue to lay water line along Burns St. along with setting new services. Currently no services have been switched over.
Water Treatment Plant Sludge Removal, COS-SMA-14-02- Current hold on project.
24" Sewer Rehab Project (Sliplining Existing 24" Concrete Pipe), COS-SMA-13-07- Urban Contractors was awarded the bid on August 19th, 2013. Staff met with Urban Contractors for a pre-work meeting on August 28th, 2013. Work will commence when the slip line arrives, which will be in approximately 4-6 weeks. Contractors have estimated the pipe to arrive next week, and to begin work on November 11th, 2013.
Repair and Restoration of the River Bank Failure at the WTP- Smith Roberts Baldischwiler, LLC is currently in the engineering phase. SRB had their survey team on site August 28th, 2013. Staff met with SRB and FEMA on Friday, September 20th to review the erosion damage. The estimated cost for the repairs to the river bank is around $200,000.00.
<HR>
AIRPORT/Keenan English, Assistant Airport Manager
. City Commission Board approved to write off long outstanding airport rental Accounts Receivables.
. World Fuel Services Alliance Program has gone into effect. Pilots can now use World Fuel Alliance cards to purchase fuel at discounted prices. In exchange, World Fuels will market Shawnee Regional Airport at no cost to corporations and businesses that fly corporate jets.
. FY2013-2014 budget process complete
. Libra Electric is currently replacing and repairing various airport lighting, specifically the rotating beacon, PAPI lights, and the windsock.
. Staff is in the process of implementing the tools/technology to count operations at SNL.
. New electronic fuel pump display has arrived and is being installed.
. Staff has obtained supplies for Hangar 13 ceiling repair.
. Staff is gradually sealing T-hangars and other airport structures that are vulnerable to rain leaks.
. The airport now has adequate supplies for spill clean-up and prevention. A Spill Prevention, Control, and Countermeasure (SPCC) plan has been drafted.
. OG&E has surveyed area for new airport signage.
. Application for World Fuel Services Alliance Program turned in. Waiting for program to go into effect.
Fuel Sales
Fuel sales continue to steadily increase:
. October 2012 = Avgas 2,998.15 gal; Jet A 1,502.11 gal
. October 2013 = Avgas 3,741.85 gal; Jet A 1,502.11 gal
Airport Advisory Board
. Regular monthly meeting scheduled for November 20, 2013.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
Parks Maintenance Division (Staff of 8)
. Daily cleanup route on Main St and Parks
. Mowing/weed eating in Parks/Lake/street ROWs (slowing down)
. Workforce employees from Federal Grant working in the Lake area
. Slope mowing dams for inspection
. Tear down for Boo on Bell
. Changing bulbs in snowflakes
. Working on Monthly Park Inspections
Cemetery Division (staff of 4)
. 2 burials last week
. Cemetery gates are being closed at 5:00 pm every day for winter
. Installed fence on west end of property
. Filling graves that have settled
. Installing fence on West property line
. Preparing for internments
. Leveling markers
Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. Working with insurance company to get Police vehicles repaired
. Checking into grant information for natural gas conversions
. 36 units in last week with 48 total repairs
. EVT schools and testing
Shawnee Twin Lakes
. The repair of the floating fishing dock is complete.
. Workforce grant has six workers at the Lake picking up trash in the ROWs and cutting trees that are down or damaged
Wes Watkins Reservoir
. Crews are working on mowing and weed eating.
. Several pipe liners are staying in the RV Park and several RV groups are keeping the Park full
Municipal Swimming Pool
. Architects will have complete engineered drawings to the Health Department for review in two weeks. Staff and architects have had to work through some issues with the Health Department on code interpretation. Staffs best guess on going out for bid will be the end of December or the first of January. A presentation of the fundraising will be presented at the next Commission meeting on November 18th.
Auditorium Exterior Restoration and Window Replacement
. Project is moving along good and is about 50% complete; windows should be coming in soon
City Hall ADA Restroom Project
. Drawings are finished, Will bid out project soon.
The Tree Bank Foundation Great Tree Giveaway
. November 9th staff will be working with volunteers to plant 30 new trees on Mall Dr. and on the new Airport trail extension. Trees will replace those that were lost.
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
. October 29, Pott. Co. Farmers Union Insurance Banquet
. November 1, News Star Editorial Board Meeting
. November 1-2, Diva Soriee Arts & Crafts Show
. November 2-3, NBHA Barrel Racing
. November 2, Police Foundation Jam Fest
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
Planning
. Staff prepared materials for the November 4 City Commission meeting.
. Staff accepted application for Round #3 of the Façade Grant Program. \
. Staff met with developers and discussed current and pending projects.
. Staff completed work on a revised taxicab ordinance (vehicle for hire). The City Commission will deferred action on November 4 and will consider the ordinance again on November 18.
. The Planning Department issued six new home permits for the month of October.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 38 active cases
o Derelict Vehicles: 1 active cases
o Junk/Trash: 10 active cases
o Tall Grass/Weeds: 59 active cases
Project Updates
. Zoning Code Update- Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code.
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Worked on year end for auditors
. 301 and 302 fixed assets reconciliation
. Prepared sales tax report
. Worked with auditors
. Meeting with City Clerk and City Manager concerning PCDA rates
. Bank reconciliations
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
City Clerk
. Preparation of City Commission and Authorities agenda for November 4, 2013 meeting
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
Utility Billing/Customer Service
. New employee training - Customer Service
. New employee training - meter reader
. Zone 3 cut-off for non-payment
. Customers using kiosks during October - 222; Amount of money collected from kiosks during October - $18,403.45.
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o Watch Guard In Car Video Project -Project Completed and In use, some workstation installs left, IT continues to fine tune configuration
o VoIP Telephony Project - IT deploying desktop software, still waiting on PRI, remote location testing completed
o Remote VPN Replacements - Six remotes completed, Animal Shelter completed, Water Treatment Plant, Unzner Center left
o TCM Imaging Solution Project - Activated in HR, Finance, waiting on small scanners for utilities
o Unitrends Backup Appliance Deployment Part 2 - Research has begun on the budgeted secondary device
o Mobile Device Management Deployment - Continues, preparing to send out links/configuration
o Web Server Migration - Major code updates completed, testing, updating on new box, Working on Intranet site
o AFIX System Replacement - Deploying localized virtual 32bit client to work around OSBI 64bit limits
o License Plate Reader Server component - Server component now installed, waiting for vendor to finalize import process
o EOC Interactive Projector Replacement - Projector installed and working 10/16/2013
o Home Drive Storage migration - Test migrations performed, permission issues to resolve
o Brazos Citation Import for Global System - Working with vendor, waiting on proper offense listing from PD, meeting scheduled
o GeoSafe Fire Mobile - Demo completed, deployment plan being developed
o GeoInfo Web App - Final code developed, need volunteer to use iPad to map/photograph murals, horses, etc
o Police AVL Solution - Discussion GPS device options, why Global Software cannot support standard cell card GPS, meeting scheduled
o Global/Firehouse Interface - Reviewed options for deployment, desired CADServer move first
o Continued issue getting results from AT&T mobile vendor
o Review / resolve MobileServer service issues
<HR>
FIRE DEPARTMENT/David Short, Chief
Suppression
Responded to 76 emergency calls broken down by type below:
. Fires: 1
. Rescue & EMS: 60
. Hazardous conditions: 1
. Service Calls: 6
. Good Intent Calls: 3
. False Alarms: 4
. Overpressure Rupture, Explosion: 0
Fire Prevention
Plan Reviews
. Dinsmore project, 1624 N. Harrison
. Communication Federal Credit Union, 45th and Kickapoo
. GE Oil and Gas expansion (fire sprinkler system)
New Construction Inspections
. None
Requested / Administrative Inspections:
. Stay and Play #2, 30 Ken Del
. Lowes 4817 N. Kickapoo
Permits and On-Site Inspections
. None
Training
. OMAG-Sexual Harassment Training
. OMAG-Suicide Awareness for Law Enforcement
. EMS Jane-The Obese Patient
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
Police
. Police reports: 138 / arrests: 40
Total Citations: 90 Handwritten Citations: 15 E-Citations: 75 Percent of E-Citations: 83.33 %
Dispatch
. Dispatch managed 1702 calls (Police/Fire/EMS)
Accreditation/Lt. King, Accreditation Manager
. Maintenance of Accreditation Standards
. Maintenance of Policies and Procedures
. Working with CID
. Working on roll call training for shifts.
. Working on In-House Training Program.
CID
. 14 Cases Forwarded to CID for Review
. 5 Felony Cases Assigned / 0 Misdemeanor Cases Assigned / 1 Other Cases Assigned
. 4 Felony Cases Cleared / 0 Misdemeanor Cases Cleared / 5 Other Cases Cleared
. 6 Felonies Filed through DA's Office
. 5 No Further Needed (NFN) Cases
. $505 Total Property Recovered
. 9 Assists with Patrol and Other Agencies
COP's Grant Program
. Process and download phone evidence on multiple cases
. Work on reports and DA packets
. Conduct face book surveillance
. St. Anthony's Community event
. Shawnee Leadership event
. Grant paperwork
. Investigate drug tips
. Seized 350 grams of marijuana, diazepam, and liquid morphine
. Interview suspects
. Arrest one for possession of CDS with intent distribute and possession of CDS
. Served search warrant
. Seized 42 grams of marijuana and packaging materials
. Assisted US marshals with search and capture of wanted fugitive
. Patrol neighborhood and hand out candy for Halloween
Evidence
. Number of evidence items brought in: 9
. Number of evidence items released: 1
. Number of found property items taken in: 5
. Number of items submitted to the OSBI: 12
. Number of evidence disposition files/cases cleared: 1
. Items Flagged & Pulled for Destruction: 0
Staff
Police Officers - 59 / 3 open positions / 1 deployed on Military / 53 available
. Dispatch positions - 13 / 11available for service / 3 in training status / 2 open position
. Animal Control Positions - 4 / 4 available for service
Animal Control
> Calls Responded: 93 >Animals Impounded: 16 >Animals reclaimed: 4 >Animals adopted: 0
. Attended the Oklahoma Academy for state goals in Norman. The subject this session was the Oklahoma's transportation infrastructure. (Internet, water, sewer, roads and electric transportation networks). Sunday - Wednesday.
. Met with OBU officials and Mayor Mainord regarding the Universitys future capitol plans.
. Met with John Ayers to discuss branding of the City.
<HR>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
. Federal Street Bridge Repair Project: Overall, project is approximately 98% completed. All the deck, slab and structural components of the bridge are completed, and we are awaiting all the concrete strength test results to make sure that concrete has cured adequately. PBX has started construction of the parapet wall along the bridge length and has completed the wall on the south side of the deck. Work on the parapet wall on the north side will continue this week. After concrete has cured for 28+days, there will be a stain color applied to give it a more attractive appearance. Upon completion of the parapet walls, the contractor will then install some decorative wrought iron fencing on top of the wall, which the Railroad (BNSF) had mandated us to install some type of fencing as a condition to cross their right-of-way, and instead of using chain-link fencing we opted for something more decorative looking..
. ADA Sidewalk and Ramps Project: There has been no production to report. They still have the SW corner of 10th and Union to complete this intersection. Weather has delayed them on completing work at this intersection.
. 10th Street Bridge Repair: One lane of traffic is closed off over the bridge on 10th Street just east of the railroad tracks due to severe erosion having taken place from recent rainfall events. The street is being undermined, and the drainage structure is in need of rehabbing. Estimated cost of repair is at $40,000 which exceeds our threshold limit of $25,000, thus, plans and specs will need to be prepared and project let for bids. Anticipate seeking authorization to advertise project for bids at the November 18, 2013 City Commission meeting.
. Projects under Design by Engineering Dept.:
. Main Street Streetscape Project
. Municipal Swimming Pool Parking Lot
. 10th Street Drainage Structure Repair
. Various water line projects for SMA
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
. Registered 2 individual storm shelters
. Continued coordination with local, FEMA and State officials on projects for Disaster Recovery
. Continued preparation of materials for updated Emergency Operations Plan
. Coordinated with Motorola project manager on timelines and status of project
. Participated in State communications interoperability exercise at EXPO on Wednesday
. Repaired telephone set in Urban Renewal Authority office, contacted repair service for line trouble in Annex building
. Attended the SE Area Emergency Management meeting with State EM Officials on Wednesday
. Met with State EM Area Coordinator on Thursday morning to close out EMPG sub-grant
. Attended the National Weather Festival in Norman on Saturday working a display booth distributing public education materials.
. Prepared PowerPoint presentation for Central Oklahoma Emergency Management Workshop
Capital Projects Update:
. Telephone System Replacement: Coordinating with AT&T to get PRI interface
. Communications Systems Upgrades: Motorola- Portable radios received at shop. Working on template design with police and fire chiefs.
. City of Shawnee: Director still working on site layout, equipment, and supply issues
. Outdoor Warning Devices: Radio control boxes installed. Vendor to return to install electrical service connections
. Public Storm Shelters: Director preparing agreement for use of facilities.
596 Families Registered (1541 people affected) for Disaster Assistance in Pottawatomie County
Total FEMA Verified Loss $4,515,401.55
Loss covered by FEMA Individuals & Households Program $2,865,542.49
<HR>
UTILITY DEPARTMENT/Steve Nelms, Director
Water Treatment Plant (Staff of 10)
Average production: *MGD: 3.462 Last week: *MGD: 3.535
. Pumped 1,289,676,000MG to date compared to 1,414,440,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
*MGD: Million Gallons Daily
Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.319 **BOD: 10 mg/l ***TSS: 0 mg/l
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.496 **BOD: 2.3 mg/l ***TSS: 2.9 mg/l
. Hauled 473,000 gallons of bio-solids have been hauled for this month
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
Water Distribution (Staff of 11)
Service Calls: 79, Main Breaks: 1, Leak Checks: 21, Cut-offs: 0, Reset Water Meters: 10, Service Lines: 6; Water/Sewer Line Locates: 150
. Worked on shop tickets, and service orders from customer service.
Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 4 different locations
. Performed serviceability check on fire hydrants at 19 different locations
. Performed annual fire hydrant flow testing at 8 locations
Wastewater Collection (Staff of 7)
Sewer lines flushed: 23,675 ft. Flushed (year to date): 889,203 ft.
Total Service Calls: 40, Sewer Lines Checked: 39, Lift Stations Checked: 18 Emergency Sewer Calls: 2, Camera Lines: 1,326 ft., and Manholes located: 0
* Capital Projects
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff had training on it Tuesday, July 9th, 2013. Staff met with SRB on Friday, August 9th, 2013 to go over Waste Water Collection, Waste Water Treatment, Water Supply and Treatment, and Water Distribution. On August 19th, 2013 the Wastewater Hydraulic Model Software was approved by Commission. Currently waiting on installation of the software. SRB conducted a Filter Media Evaluation on Wednesday, August 28th, 2013 which lasted fourteen hours; results are still pending. Staff also had a meeting with SRB the same day, discussion of getting Commissioners updated were among the topics. Staff and Carollo Engineers met with DEQ on Thursday, August 29th, 2013 to go over possible options for the wastewater treatment system. SMA staff sent SRB information requested for the Southside Wastewater Treatment Plant, and an updated list of manholes needed for the sewer model software. Staff will meet with SRB on Friday, September 13th, 2013 to receive training on the hydraulic water model software. Staff had a conference call with Carollo Engineers on Wednesday, September 18th discussing the Wastewater Plant's immediate needs. Staff had a conference call with SRB on Wednesday, September 25th, items discussed were data needed for the master plan, phased projects, and updates on progress. Staff has gathered, sent part of the data, and is currently compiling the remainder of the data requested. SRB and Carollo Engineers met with City Commission and presented an update with visuals at the Special Call Meeting on Monday, September 30th. Staff had a conference call with SRB and Carollo Engineers on October 9th, 2013. SRB requested more sewer and water flow information for the water and sewer models) staff is currently working on). SRB delivered draft reports on the filter media, and returned plans and documents that were scanned recently on Friday, October 10th, 2013. Staff had a conference call with SRB on October 24th, 2013. SRB requested more sewer information for the sewer model (staff is currently working on). Staff gathered more camera footage for engineers to put in model. Staff is scheduled for more training on the water model next week.
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has completed pipe burst from Horace Mann School to Center. Contractor has pulled 578 ft of sewer at the 1900 block of Broadway. 115' of 12" pipe was installed at the 1100 block of Philadelphia. The 1900 block of Union has been bursted and services are being hooked up to the new line. Contractors are now at the location of Oakland and Pennsylvania. All pipe has been pulled and services are being attached to new line. Crews have gone back to do clean up on the last two bursts. Contractors are now at the location of Northridge and Janeway. Pipe has been pulled and services are being reconnected. Contractors have finished Northridge. Contractors have finished the final burst on Delaware, and have moved to Chandler Street. They have located services and blown out manholes in order to pull new pipe.
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor cut out dirt around lift station and driveway. Survey shots have been taken. Staff met with Jordan Contractors on Wednesday, September 25th, and it was decided to remove the existing wet well, and replace with a new lift station in order to make it more efficient and current with other lift stations. Jordan has removed the old station and has poured and coated the base of the new lift station, and has set the first pre-cast section of the new wet well. Currently waiting for parts on the lift.
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded this project on May 6th, 2013. Contractors have exposed the Wes Watkins line for the meter vault, and cut into it to drain the remaining water. The meter will be assembled then lowered into the pit to assure accurate cuts are made as to not take out too much, or too little of the existing pipe. Contractors have poured the floor of the vault at Wes Watkins, and have assembled the meter. Jordan Contractors have hired a contractor to build the vault itself. The remaining two meter vault areas have been located, and lines are being potholed to verify depths. The walls for the meter at Wes Watkins are being formed. The walls were poured on Thursday, September 19th, and the lid for the vault was poured Wednesday, September 25th. After the forms for the lid are removed the last step is to tie in the electricity for the sump pump. The Beard Street and Southside vaults have been set and are operational. All meters are installed and operational. Waiting for electricity to be ran to Wes Watkins vault. OG&E has been contacted about placing a meter at the Wes Watkins vault, and added to our existing account.
Jefferson Terrace Water Line Replacement, COS-SMA-14-01 Jordan Contractors was awarded the bid on August 5th, 2013. Estimated start date for this project is October 1st, 2013. Kickapoo has been bored and the 24" main on the east side has been tapped in order to tie in the new 8" main for Burns St. Approximately 100' of water line has been laid, a few of the services have been bored, and new poly line with the tracer wire has been ran. Contractors continue to lay water line along Burns St. along with setting new services. Currently no services have been switched over.
Water Treatment Plant Sludge Removal, COS-SMA-14-02- Current hold on project.
24" Sewer Rehab Project (Sliplining Existing 24" Concrete Pipe), COS-SMA-13-07- Urban Contractors was awarded the bid on August 19th, 2013. Staff met with Urban Contractors for a pre-work meeting on August 28th, 2013. Work will commence when the slip line arrives, which will be in approximately 4-6 weeks. Contractors have estimated the pipe to arrive next week, and to begin work on November 11th, 2013.
Repair and Restoration of the River Bank Failure at the WTP- Smith Roberts Baldischwiler, LLC is currently in the engineering phase. SRB had their survey team on site August 28th, 2013. Staff met with SRB and FEMA on Friday, September 20th to review the erosion damage. The estimated cost for the repairs to the river bank is around $200,000.00.
<HR>
AIRPORT/Keenan English, Assistant Airport Manager
. City Commission Board approved to write off long outstanding airport rental Accounts Receivables.
. World Fuel Services Alliance Program has gone into effect. Pilots can now use World Fuel Alliance cards to purchase fuel at discounted prices. In exchange, World Fuels will market Shawnee Regional Airport at no cost to corporations and businesses that fly corporate jets.
. FY2013-2014 budget process complete
. Libra Electric is currently replacing and repairing various airport lighting, specifically the rotating beacon, PAPI lights, and the windsock.
. Staff is in the process of implementing the tools/technology to count operations at SNL.
. New electronic fuel pump display has arrived and is being installed.
. Staff has obtained supplies for Hangar 13 ceiling repair.
. Staff is gradually sealing T-hangars and other airport structures that are vulnerable to rain leaks.
. The airport now has adequate supplies for spill clean-up and prevention. A Spill Prevention, Control, and Countermeasure (SPCC) plan has been drafted.
. OG&E has surveyed area for new airport signage.
. Application for World Fuel Services Alliance Program turned in. Waiting for program to go into effect.
Fuel Sales
Fuel sales continue to steadily increase:
. October 2012 = Avgas 2,998.15 gal; Jet A 1,502.11 gal
. October 2013 = Avgas 3,741.85 gal; Jet A 1,502.11 gal
Airport Advisory Board
. Regular monthly meeting scheduled for November 20, 2013.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
Parks Maintenance Division (Staff of 8)
. Daily cleanup route on Main St and Parks
. Mowing/weed eating in Parks/Lake/street ROWs (slowing down)
. Workforce employees from Federal Grant working in the Lake area
. Slope mowing dams for inspection
. Tear down for Boo on Bell
. Changing bulbs in snowflakes
. Working on Monthly Park Inspections
Cemetery Division (staff of 4)
. 2 burials last week
. Cemetery gates are being closed at 5:00 pm every day for winter
. Installed fence on west end of property
. Filling graves that have settled
. Installing fence on West property line
. Preparing for internments
. Leveling markers
Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. Working with insurance company to get Police vehicles repaired
. Checking into grant information for natural gas conversions
. 36 units in last week with 48 total repairs
. EVT schools and testing
Shawnee Twin Lakes
. The repair of the floating fishing dock is complete.
. Workforce grant has six workers at the Lake picking up trash in the ROWs and cutting trees that are down or damaged
Wes Watkins Reservoir
. Crews are working on mowing and weed eating.
. Several pipe liners are staying in the RV Park and several RV groups are keeping the Park full
Municipal Swimming Pool
. Architects will have complete engineered drawings to the Health Department for review in two weeks. Staff and architects have had to work through some issues with the Health Department on code interpretation. Staffs best guess on going out for bid will be the end of December or the first of January. A presentation of the fundraising will be presented at the next Commission meeting on November 18th.
Auditorium Exterior Restoration and Window Replacement
. Project is moving along good and is about 50% complete; windows should be coming in soon
City Hall ADA Restroom Project
. Drawings are finished, Will bid out project soon.
The Tree Bank Foundation Great Tree Giveaway
. November 9th staff will be working with volunteers to plant 30 new trees on Mall Dr. and on the new Airport trail extension. Trees will replace those that were lost.
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
. October 29, Pott. Co. Farmers Union Insurance Banquet
. November 1, News Star Editorial Board Meeting
. November 1-2, Diva Soriee Arts & Crafts Show
. November 2-3, NBHA Barrel Racing
. November 2, Police Foundation Jam Fest
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
Planning
. Staff prepared materials for the November 4 City Commission meeting.
. Staff accepted application for Round #3 of the Façade Grant Program. \
. Staff met with developers and discussed current and pending projects.
. Staff completed work on a revised taxicab ordinance (vehicle for hire). The City Commission will deferred action on November 4 and will consider the ordinance again on November 18.
. The Planning Department issued six new home permits for the month of October.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 38 active cases
o Derelict Vehicles: 1 active cases
o Junk/Trash: 10 active cases
o Tall Grass/Weeds: 59 active cases
Project Updates
. Zoning Code Update- Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code.
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Worked on year end for auditors
. 301 and 302 fixed assets reconciliation
. Prepared sales tax report
. Worked with auditors
. Meeting with City Clerk and City Manager concerning PCDA rates
. Bank reconciliations
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
City Clerk
. Preparation of City Commission and Authorities agenda for November 4, 2013 meeting
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
Utility Billing/Customer Service
. New employee training - Customer Service
. New employee training - meter reader
. Zone 3 cut-off for non-payment
. Customers using kiosks during October - 222; Amount of money collected from kiosks during October - $18,403.45.
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o Watch Guard In Car Video Project -Project Completed and In use, some workstation installs left, IT continues to fine tune configuration
o VoIP Telephony Project - IT deploying desktop software, still waiting on PRI, remote location testing completed
o Remote VPN Replacements - Six remotes completed, Animal Shelter completed, Water Treatment Plant, Unzner Center left
o TCM Imaging Solution Project - Activated in HR, Finance, waiting on small scanners for utilities
o Unitrends Backup Appliance Deployment Part 2 - Research has begun on the budgeted secondary device
o Mobile Device Management Deployment - Continues, preparing to send out links/configuration
o Web Server Migration - Major code updates completed, testing, updating on new box, Working on Intranet site
o AFIX System Replacement - Deploying localized virtual 32bit client to work around OSBI 64bit limits
o License Plate Reader Server component - Server component now installed, waiting for vendor to finalize import process
o EOC Interactive Projector Replacement - Projector installed and working 10/16/2013
o Home Drive Storage migration - Test migrations performed, permission issues to resolve
o Brazos Citation Import for Global System - Working with vendor, waiting on proper offense listing from PD, meeting scheduled
o GeoSafe Fire Mobile - Demo completed, deployment plan being developed
o GeoInfo Web App - Final code developed, need volunteer to use iPad to map/photograph murals, horses, etc
o Police AVL Solution - Discussion GPS device options, why Global Software cannot support standard cell card GPS, meeting scheduled
o Global/Firehouse Interface - Reviewed options for deployment, desired CADServer move first
o Continued issue getting results from AT&T mobile vendor
o Review / resolve MobileServer service issues
<HR>
FIRE DEPARTMENT/David Short, Chief
Suppression
Responded to 76 emergency calls broken down by type below:
. Fires: 1
. Rescue & EMS: 60
. Hazardous conditions: 1
. Service Calls: 6
. Good Intent Calls: 3
. False Alarms: 4
. Overpressure Rupture, Explosion: 0
Fire Prevention
Plan Reviews
. Dinsmore project, 1624 N. Harrison
. Communication Federal Credit Union, 45th and Kickapoo
. GE Oil and Gas expansion (fire sprinkler system)
New Construction Inspections
. None
Requested / Administrative Inspections:
. Stay and Play #2, 30 Ken Del
. Lowes 4817 N. Kickapoo
Permits and On-Site Inspections
. None
Training
. OMAG-Sexual Harassment Training
. OMAG-Suicide Awareness for Law Enforcement
. EMS Jane-The Obese Patient
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
Police
. Police reports: 138 / arrests: 40
Total Citations: 90 Handwritten Citations: 15 E-Citations: 75 Percent of E-Citations: 83.33 %
Dispatch
. Dispatch managed 1702 calls (Police/Fire/EMS)
Accreditation/Lt. King, Accreditation Manager
. Maintenance of Accreditation Standards
. Maintenance of Policies and Procedures
. Working with CID
. Working on roll call training for shifts.
. Working on In-House Training Program.
CID
. 14 Cases Forwarded to CID for Review
. 5 Felony Cases Assigned / 0 Misdemeanor Cases Assigned / 1 Other Cases Assigned
. 4 Felony Cases Cleared / 0 Misdemeanor Cases Cleared / 5 Other Cases Cleared
. 6 Felonies Filed through DA's Office
. 5 No Further Needed (NFN) Cases
. $505 Total Property Recovered
. 9 Assists with Patrol and Other Agencies
COP's Grant Program
. Process and download phone evidence on multiple cases
. Work on reports and DA packets
. Conduct face book surveillance
. St. Anthony's Community event
. Shawnee Leadership event
. Grant paperwork
. Investigate drug tips
. Seized 350 grams of marijuana, diazepam, and liquid morphine
. Interview suspects
. Arrest one for possession of CDS with intent distribute and possession of CDS
. Served search warrant
. Seized 42 grams of marijuana and packaging materials
. Assisted US marshals with search and capture of wanted fugitive
. Patrol neighborhood and hand out candy for Halloween
Evidence
. Number of evidence items brought in: 9
. Number of evidence items released: 1
. Number of found property items taken in: 5
. Number of items submitted to the OSBI: 12
. Number of evidence disposition files/cases cleared: 1
. Items Flagged & Pulled for Destruction: 0
Staff
Police Officers - 59 / 3 open positions / 1 deployed on Military / 53 available
. Dispatch positions - 13 / 11available for service / 3 in training status / 2 open position
. Animal Control Positions - 4 / 4 available for service
Animal Control
> Calls Responded: 93 >Animals Impounded: 16 >Animals reclaimed: 4 >Animals adopted: 0
Staff Activity Report for Oct 20 - Oct 26, 2013
CITY MANAGERS OFFICE/Brian McDougal, Manager<br>
.. Attended a special called meeting the Shawnee Civic & Cultural Development Authority meeting. The main topic of discussion on the agenda was facilities planning.<br>
.. Met with Kelly Chandra regarding hotels and business development in the City.<br>
.. Met with Tim Burg, SEDF. The purpose was to line out our strategy for retail recruitment at the International Council of Shopping Centers Conference in Dallas, TX. November 6-8.<br>
.. Met with the Chairman of the Granada homeowners association and others to discuss Granada topics.<br>
.. Met with several downtown business owners and the management of the News-Star and Greater Shawnee Area Chamber of Commerce to introduce them to our new District Executive of the Canadian Valley District of the Last Frontier Council.<br>
.. Met with the Planning Director to discuss the proposed changes to our existing Taxi Cab ordinance.<br>
.. Met with the Executive Director of the YMCA.<br>
.. Met with the BNSF yardmaster at the Sante Fe Depot regarding their assistance with cleaning up their rights of way of vegetation and debris.<br>
.. Met with the Staff of Saxum Communications regarding a potential sales tax campaign.<br>
.. Presenter at a session for the City Managers Association of Oklahoma regarding preparation for storms.<br>
.. Attended the Greater Shawnee Chamber of Commerce, Legislative Action Committee.<br>
.. Spent Friday afternoon with the Sister Cities committee and the delegates and children from Nikaho Japan.<br>
.. Presented to the insurance work group, outlining our recommendation as to how to distribute the new Affordable Healthcare Act taxes that are going to be passed on to the employer/employee.<br>
.. Attended the Canadian Valley District, Last Frontier Council BSA, and District Nominating Committee meeting at Vision Bank.<br>
<HR><br>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director<br>
.. Federal Street Bridge Repair Project: Overall, project is approximately 95% completed. All the deck, slab and structural components of the bridge are completed, and we are awaiting all the concrete strength test results to make sure that concrete has cured adequately. PBX has started construction of the parapet wall along the bridge length which will have a decorative component to them, i.e stamped concrete fascade with stained natural color. Anticipate bridge being able to be opened to traffic within the next three weeks. <br>
.. ADA Sidewalk and Ramps Project: There has been no production to report. They still have the SW corner of 10th and Union to complete this intersection. Weather has delayed them on completing work at this intersection. <br>
.. Bell Street Streetscape Project from Farrall to 7th: TLS has completed the relocation of the lighted poles. OG&E has addressed the leaning pole at the corner. The two light poles that Joe Ford (Shawnee Milling) wanted removed has been taken out. Project is complete<br>
.. 10th Street Bridge Repair: One lane of traffic is closed off over the bridge on 10th Street just east of the railroad tracks due to severe erosion having taken place from recent rainfall events. The street is being undermined, and the drainage structure is in need of rehabbing. Estimated cost of repair is at $40,000 which exceeds our threshold limit of $25,000, thus, plans and specs will need to be prepared and project let for bids. Anticipate seeking authorization to advertise project for bids at the November 18, 2013 City Commission meeting.<br>
.. ONG: They will be doing an emergency line repair on 10th street from Center back west approximately two blocks. <br>
Projects under Design by Engineering Dept.:<br>
.. Main Street Streetscape Project <br>
.. Municipal Swimming Pool Parking Lot <br>
.. 10th Street Drainage Structure Repair <br>
.. Various water line projects for SMA <br>
.. Various sanitary sewer line projects by pipe-bursting for SMA<br>
<HR><br>
<br>
EMERGENCY MANAGEMENT/Don Lynch, Director <br>
.. Registered 4 storm shelters. <br>
.. Processed 911 remittance checks<br>
.. Processed requisitions, and purchase orders<br>
.. Coordinated with FEMA on Project Worksheets<br>
.. Prepared reports for and attended LEPC meeting on Wednesday afternoon<br>
.. Processed address requests and resolved issues with address assignments also met with County Addressing coordinator on Street Index updates<br>
.. Attended the OG&E Roundtable lunch with community service organizations, schools, and government agencies<br>
.. Worked on obtaining emergency contact information for Resource List of Vendors of propane, diesel, heavy equipment, ice, and sanitation facilities.<br>
.. Continued coordination with local, FEMA and State officials on projects for Disaster Recovery<br>
.. Continued preparation of materials for updated Emergency Operations Plan<br>
.. Coordinated with Motorola project manager on timelines and status of project<br>
.. Participated in State communications interoperability exercise at EXPO on Wednesday<br>
Capital Projects Update:<br>
.. Telephone System Replacement: Coordinating with AT&T to get PRI interface<br>
.. Communications Systems Upgrades: Motorola- Portable radios received at shop. Working on template design with police and fire chiefs. <br>
.. City of Shawnee: Director still working on site layout, equipment, and supply issues<br>
.. Outdoor Warning Devices: Radio control boxes installed. Vendor to return to install electrical service connections.<br>
.. Public Storm Shelters: Director prepared agreement for use of facilities.<br>
596 Families Registered (1541 people affected) for Disaster Assistance in Pottawatomie County<br>
Total FEMA Verified Loss $4,515,401.55<br>
Loss covered by FEMA Individuals & Households Program $1,649,589.06 <br>
Unmet Needs $2,865,542.49<br>
<HR><br>
<br>
UTILITY DEPARTMENT/Steve Nelms, Director<br>
Water Treatment Plant (Staff of 10)<br>
Average production: *MGD: 3.535 Last week: *MGD: 3.768<br>
.. Pumped 1,264,435,000MG to date compared to 1,383,274,000MG for same period last year<br>
.. All lab hourly testing was completed. <br>
.. All cleaning and maintenance was completed. <br>
*MGD: Million Gallons Daily<br>
Southside Wastewater Treatment Plant (Staff of 7)<br>
Flows averaged: *MGD: 1.151 **BOD: 11 mg/l ***TSS: 0 mg/l<br>
.. Performed routine maintenance and testing on the plant<br>
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids<br>
Northside Wastewater Treatment Plant (Staff of 7)<br>
Flows averaged: *MGD: 1.170 **BOD: 2.1 mg/l ***TSS: 2.5 mg/l<br>
.. Hauled 385,000 gallons of bio-solids have been hauled for this month<br>
.. Performed routine maintenance and testing on the plant <br>
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids<br>
Water Distribution (Staff of 11)<br>
Service Calls: 122, Main Breaks: 3, Leak Checks: 9, Cut-offs: 3, Reset Water Meters: 7, Service Lines: 0; Water/Sewer Line Locates: 130<br>
.. Worked on shop tickets, and service orders from customer service. <br>
Valve Maintenance (staff of 3)<br>
.. Located/performed serviceability check on valves at 8 different locations<br>
.. Performed annual fire hydrant flow testing at 4 locations<br>
Wastewater Collection (Staff of 7)<br>
Sewer lines flushed: 20,325 ft. Flushed (year to date): 865,528 ft.<br>
Total Service Calls: 38, Sewer Lines Checked: 36, Lift Stations Checked: 16 Emergency Sewer Calls: 2, Camera Lines: 1,538 ft., and Manholes located: 0<br>
♦ Capital Projects <br>
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff had training on it Tuesday, July 9th, 2013. Staff met with SRB on Friday, August 9th, 2013 to go over Waste Water Collection, Waste Water Treatment, Water Supply and Treatment, and Water Distribution. On August 19th, 2013 the Wastewater Hydraulic Model Software was approved by Commission. Currently waiting on installation of the software. SRB conducted a Filter Media Evaluation on Wednesday, August 28th, 2013 which lasted fourteen hours; results are still pending. Staff also had a meeting with SRB the same day, discussion of getting Commissioners updated were among the topics. Staff and Carollo Engineers met with DEQ on Thursday, August 29th, 2013 to go over possible options for the wastewater treatment system. SMA staff sent SRB information requested for the Southside Wastewater Treatment Plant, and an updated list of manholes needed for the sewer model software. Staff will meet with SRB on Friday, September 13th, 2013 to receive training on the hydraulic water model software. Staff had a conference call with Carollo Engineers on Wednesday, September 18th discussing the Wastewater Plant's immediate needs. Staff had a conference call with SRB on Wednesday, September 25th, items discussed were data needed for the master plan, phased projects, and updates on progress. Staff has gathered, sent part of the data, and is currently compiling the remainder of the data requested. SRB and Carollo Engineers met with City Commission and presented an update with visuals at the Special Call Meeting on Monday, September 30th. Staff had a conference call with SRB and Carollo Engineers on October 9th, 2013. SRB requested more sewer and water flow information for the water and sewer models) staff is currently working on). SRB delivered draft reports on the filter media, and returned plans and documents that were scanned recently on Friday, October 10th, 2013. Staff had a conference call with SRB on October 24th, 2013. SRB requested more sewer information for the sewer model (staff is currently working on). Staff gathered more camera footage for engineers to put in model. Staff is scheduled for more training on the water model next week.<br>
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has completed pipe burst from Horace Mann School to Center. Contractor has pulled 578 ft of sewer at the 1900 block of Broadway. 115' of 12" pipe was installed at the 1100 block of Philadelphia. The 1900 block of Union has been bursted and services are being hooked up to the new line. Contractors are now at the location of Oakland and Pennsylvania. All pipe has been pulled and services are being attached to new line. Crews have gone back to do clean up on the last two bursts. Contractors are now at the location of Northridge and Janeway. Pipe has been pulled and services are being reconnected. Contractors have finished Northridge. Contractors have finished the final burst on Delaware, and will move to Chandler St.<br>
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor cut out dirt around lift station and driveway. Survey shots have been taken. Staff met with Jordan Contractors on Wednesday, September 25th, and it was decided to remove the existing wet well, and replace with a new lift station in order to make it more efficient and current with other lift stations. Jordan has removed the old station and has poured and coated the base of the new lift station, and has set the first pre-cast section of the new wet well. Currently waiting for parts on the lift.<br>
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded this project on May 6th, 2013. Contractors have exposed the Wes Watkins line for the meter vault, and cut into it to drain the remaining water. The meter will be assembled then lowered into the pit to assure accurate cuts are made as to not take out too much, or too little of the existing pipe. Contractors have poured the floor of the vault at Wes Watkins, and have assembled the meter. Jordan Contractors have hired a contractor to build the vault itself. The remaining two meter vault areas have been located, and lines are being potholed to verify depths. The walls for the meter at Wes Watkins are being formed. The walls were poured on Thursday, September 19th, and the lid for the vault was poured Wednesday, September 25th. After the forms for the lid are removed the last step is to tie in the electricity for the sump pump. The Beard Street and Southside vaults have been set and are operational. All meters are installed and operational. Waiting for electricity to be ran to Wes Watkins vault. <br>
<br>
Jefferson Terrace Water Line Replacement, COS-SMA-14-01 Jordan Contractors was awarded the bid on August 5th, 2013. Estimated start date for this project is October 1st, 2013. Kickapoo has been bored and the 24" main on the east side has been tapped in order to tie in the new 8" main for Burns St. Approximately 100' of water line has been laid, a few of the services have been bored, and new poly line with the tracer wire has been ran. Contractors continue to lay water line along Burns St. along with setting new services. Currently no services have been switched over.<br>
Water Treatment Plant Sludge Removal, COS-SMA-14-02- Nutri-Ject Systems, Inc. was awarded the bid on August 5th, 2013. Estimated start date for this project is September 19th, 2013.<br>
24" Sewer Rehab Project (Sliplining Existing 24" Concrete Pipe), COS-SMA-13-07- Urban Contractors was awarded the bid on August 19th, 2013. Staff met with Urban Contractors for a pre-work meeting on August 28th, 2013. Work will commence when the slip line arrives, which will be in approximately 4-6 weeks. Contractors have estimated the pipe to arrive next week, and to begin work on November 11th, 2013.<br>
Repair and Restoration of the River Bank Failure at the WTP- Smith Roberts Baldischwiler, LLC is currently in the engineering phase. SRB had their survey team on site August 28th, 2013. Staff met with SRB and FEMA on Friday, September 20th to review the erosion damage. The estimated cost for the repairs to the river bank is around $200,000.00.<br>
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AIRPORT/Keenan English, Assistant Airport Manager<br>
.. Application for World Fuel Services Alliance Program turned in. Waiting for program to go into effect.<br>
.. FY2013-2014 budget process complete<br>
.. Airport staff is taking inventory of airport lighting outages to be replaced. Libra Electric is scheduled to troubleshoot rotating beacon issues as well as replace existing lighting outages.<br>
.. Staff is in the process of implementing the tools/technology to count operations at SNL.<br>
.. New fuel pump display has been ordered.<br>
.. Staff has obtained supplies for Hangar 13 ceiling repair.<br>
.. Staff is gradually sealing T-hangars and other airport structures that are vulnerable to rain leaks.<br>
.. Staff is cleaning Hangar 13 in preparation of temporarily housing a corporate jet.<br>
.. The airport now has adequate supplies for spill clean-up and prevention. A Spill Prevention, Control, and Countermeasure (SPCC) plan has been drafted.<br>
Fuel Sales <br>
Fuel sales continue to steadily increase: <br>
.. September 2012 = Avgas 2,918.26 Gallons; Jet A 489 Gallons<br>
.. September 2013 = Avgas 3,265.23 Gallons; Jet A 2,510.05 Gallons<br>
Airport Advisory Board<br>
.. Regular monthly meeting scheduled for November 20, 2013.<br>
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PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations<br>
Parks Maintenance Division (Staff of 8)<br>
.. Daily cleanup route on Main St and Parks <br>
.. Mowing/weed eating in Parks/Lake/Street ROWs<br>
.. Working on Park Inspections<br>
.. Set up for Boo on Bell<br>
.. Started raising the tree canopies in all parks<br>
Cemetery Division (staff of 4)<br>
.. 0 burials last week <br>
.. Filling graves that have settled <br>
.. Cemetery gates are being closed at 5:00 p.m. every day for winter<br>
.. Preparing for internments <br>
.. Leveling markers<br>
.. Mowing/ Weed eating<br>
Central Garage (Staff of 6)<br>
.. General servicing and repairs to vehicles and equipment including Expo<br>
.. Working with insurance company to get Police vehicles repaired<br>
.. Checking into grant information for natural gas conversions<br>
.. 33 units in last week with 46 total repairs<br>
.. EVT schools and testing<br>
Shawnee Twin Lakes <br>
.. The repair of the floating fishing dock is complete. <br>
.. Workforce grant has six workers at the Lake picking up trash in the ROWs and cutting trees that are down or damaged<br>
Wes Watkins Reservoir <br>
.. Crews are working on mowing, weed eating, and removing dead trees. <br>
.. Several pipe liners are staying in the RV Park and several RV groups are keeping the Park full<br>
Municipal Swimming Pool <br>
.. Architects working on engineered drawings and bid documents. Renderings of the pool project have been placed at the Shawnee Mall and City Hall for the public to see. City funding for the project was approved at the Commission on August 5th. Project expected to go out for bid soon. Pool committee is seeking additional funding from private donations, they only need $180,000.00 more. We are experiencing some difficulty with the State Health Department and hope to remedy it soon.<br>
Auditorium Exterior Restoration and Window Replacement <br>
.. Project is moving along good and is about 50% complete; windows should be coming in soon <br>
City Hall ADA Restroom Project <br>
.. Drawings are finished, Will bid out project soon.<br>
The Tree Bank Foundation Great Tree Giveaway<br>
.. City staff gave out 250 trees on Saturday, October 26th to tornado affected families.<br>
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EXPOSITION CENTER/Mike Jackson, Operations Manager<br>
.. October 22, 4H Banquet, Conference Center <br>
.. October 24, OGE, Conference Center <br>
.. October 24-27, Basket Weavers Guild of Oklahoma, Conference Center <br>
.. October 24-27, ALSA National Llama Show, Otto Krausse Building <br>
.. October 25-27, Wrangler Heartland Tour Barrel Racing, Fred Humphrey Pavilion <br>
.. October 26, Sister Cities Reception, Conference Center <br>
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PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director <br>
Planning<br>
.. Staff is developing code language to address concerns about façade treatments on commercial buildings along major corridors. <br>
.. Staff attended the City Commission meeting on October 21.<br>
.. Staff met with the Shawnee Industrial Authority to update them on the façade grant program that they financially support. <br>
.. Staff met with developers and discussed current and pending projects. <br>
.. Staff completed work on a revised taxicab ordinance (vehicle for hire). The City Commission will consider the ordinance on November 4. <br>
.. The Action Center is currently investigating the following complaints:<br>
o Dilapidated Buildings: 36 active cases<br>
o Derelict Vehicles: 3 active cases<br>
o Junk/Trash: 9 active cases<br>
o Tall Grass/Weeds: 67 active cases<br>
Project Updates<br>
.. Zoning Code Update- Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code. The Planning Commission held a workshop in October to discuss the Industrial Code. A workshop to discuss Commercial Zoning is scheduled for December.<br>
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FINANCE DEPARTMENT/Cynthia Sementelli, Finance<br>
.. Commission Meeting<br>
.. 301 and 302 fixed assets reconciliation<br>
.. Attended the Oklahoma Municipal Clerks and Treasures Conference<br>
.. Worked with auditors<br>
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CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk<br>
City Clerk<br>
.. Preparation of City Commission and Authorities minutes for October 21, 2013 meeting<br>
.. Attended Oklahoma Municipal Clerks & Treasurers' Conference in Stillwater<br>
.. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.<br>
Utility Billing/Customer Service<br>
.. New employee training - Customer Service <br>
.. New employee training - meter reader<br>
.. Zone 2 cut-off for non-payment<br>
.. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.<br>
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INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer<br>
.. Continued project review / management for master projects<br>
o Watch Guard In Car Video Project -Project Completed and In use, some workstation installs left, IT continues to fine tune configuration<br>
o VoIP Telephony Project - IT deploying desktop software, still waiting on PRI, remote location testing completed<br>
o Remote VPN Replacements - Six remotes completed, Animal Shelter completed, Water Treatment Plant, Unzner Center left <br>
o TCM Imaging Solution Project - Activated in HR, Finance, waiting on small scanners for utilities<br>
o Unitrends Backup Appliance Deployment Part 2 - Research has begun on the budgeted secondary device<br>
o Mobile Device Management Deployment - Continues, preparing to send out links/configuration<br>
o Web Server Migration - Major code updates completed, testing, updating on new box, Working on Intranet site<br>
o AFIX System Replacement - Deploying localized virtual 32bit client to work around OSBI 64bit limits<br>
o License Plate Reader Server component - Server component now installed, waiting for vendor to finalize import process<br>
o EOC Interactive Projector Replacement - Projector installed and working 10/16/2013<br>
o Home Drive Storage migration - Test migrations performed, permission issues to resolve<br>
o City Hall Kiosk - iPad Kiosk Deployed, additional content continues, presented solution at OML, COMPLETED<br>
o Brazos Citation Import for Global System - Working with vendor, waiting on proper offense listing from PD, meeting scheduled<br>
o GeoSafe Fire Mobile - Demo completed, deployment plan being developed<br>
o GeoInfo Web App - Final code developed, need volunteer to use iPad to map/photograph murals, horses, etc<br>
o Police AVL Solution - Discussion GPS device options, why Global Software cannot support standard cell card GPS, meeting scheduled<br>
o Global/Firehouse Interface - Reviewed options for deployment, desired CADServer move first<br>
o Continued issue getting results from AT&T mobile vendor<br>
o Review / resolve MobileServer service issues<br>
o Create new Access Control / ID cards for several employees<br>
o Continued Toughbook deployments<br>
o Continued Watchguard video system deployments<br>
o Continued end user / printer / password resets / mapping printers / simple end user question resolutions<br>
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FIRE DEPARTMENT/David Short, Chief <br>
Suppression <br>
Responded to 81 emergency calls broken down by type below:<br>
.. Fires: 3<br>
.. Rescue & EMS: 64<br>
.. Hazardous conditions: 1<br>
.. Service Calls: 5<br>
.. Good Intent Calls: 5<br>
.. False Alarms: 3<br>
.. Overpressure Rupture, Explosion: 0 <br>
Fire Prevention<br>
Plan Reviews <br>
.. None<br>
New Construction Inspections<br>
.. None <br>
Requested / Administrative Inspections:<br>
.. None <br>
Permits and On-Site Inspections<br>
.. None<br>
Training<br>
Assigned Shift, Company & Individual Training:<br>
.. Lieutenant Academy Phase II (3 Members) (12/3/13)<br>
.. EMT Transitional Refresher (All Shifts) (1/13-17, 20/14)<br>
Training Chief Schedule:<br>
.. (4) PFF Orientation & Training 2013B (10/14/13 - 10/25/13)<br>
Training Chief Activities:<br>
.. Draft May Day SOG Submitted (5/30/13)<br>
.. Draft NFIRS SOG<br>
.. FireHouse Management & Quality Control<br>
.. Kaplan Fire and EMS C.E.U. Program Management<br>
.. N.R.E.M.T. - C.E.U. Program Management<br>
.. Electronic Entry of Dept. Personnel Training Records to FireHouse<br>
.. Continuation Training (3) Probationary Fire Fighter's<br>
.. Continuation Training (3) Lt. Candidates<br>
.. Development Minimum Company Standards (4th Quarter 2013)<br>
.. Development, Training, Implementation: Fire Ground Survival Program<br>
.. Coordination with IT Department on Deployment of iPad's, Software and Equipment to F.D. Vehicles<br>
.. FireHouse Software Integration (Dispatch CAD)<br>
.. One iPad assigned to Ladder 1 (TBD)<br>
.. IT User Group Committee<br>
Medical Director Activities:<br>
.. EMS Skills Evaluation (TBD)<br>
.. Documentation SOG (Draft)<br>
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POLICE DEPARTMENT/Russ Frantz, Chief<br>
Police<br>
.. Police reports: 125 / arrests: 39<br>
Total Citations: 104 Handwritten Citations: 41 E-Citations: 63 Percent of E-Citations: 60.58 %<br>
Dispatch <br>
.. Dispatch managed 1469 calls (Police/Fire/EMS) <br>
Accreditation/Lt. King, Accreditation Manager<br>
.. Maintenance of Accreditation Standards<br>
.. Maintenance of Policies and Procedures<br>
.. Working with CID<br>
.. Working on roll call training for shifts.<br>
.. Working on In-House Training Program.<br>
CID<br>
.. 14 Cases Forwarded to CID for Review<br>
.. 2 Felony Cases Assigned / 0 Misdemeanor Cases Assigned / 4 Other Cases Assigned<br>
.. 1 Felony Cases Cleared / 0 Misdemeanor Cases Cleared / 5 Other Cases Cleared<br>
.. 1 Felonies Filed through DA's Office<br>
.. 2 No Further Needed (NFN) Cases<br>
.. 1 Assists with Patrol and Other Agencies <br>
COP's Grant Program <br>
.. Arrest one for Possession of CDS, Stolen Vehicle, and A&B on an Officer seized marijuana and prescription pills<br>
.. Search warrant return in Seminole county conducted drug house<br>
.. Met with Media and Bands for Upcoming Event <br>
.. Surveillance conducted face book surveillance<br>
.. Processed anonymous drug tips <br>
.. Processed phone order evidence<br>
.. Wrote and served narcotic search warrant<br>
.. Arrested one for (Possession of CDS with Intent marijuana, Possession of a firearm while on supervised probation, unlawful use of a telecommunication device to facilitate a felony, and possession of CDS prescription pills Arrested one for Possession of Marijuana and Possession of CDS prescription pills seized a .45 caliber Mac 10 firearm, marijuana, hydrocodone, and Xanax <br>
.. Grove School internet safety<br>
.. Packaged evidence<br>
.. Officer Appreciation Program <br>
Evidence<br>
.. Number of evidence items brought in: 8<br>
.. Number of evidence items released: 6<br>
.. Number of found property items taken in: 17<br>
.. Number of found property items returned to owner: 10 <br>
.. Number of items submitted to the OSBI: 2<br>
.. Number of evidence disposition files/cases cleared: 2<br>
.. Items Flagged & Pulled for Destruction: 0<br>
Staff<br>
Police Officers - 59 / 3 open positions / 1 deployed on Military / 53 available <br>
.. Dispatch positions - 13 / 11available for service / 3 in training status / 2 open position<br>
.. Animal Control Positions - 4 / 4 available for service<br>
Animal Control <br>
● Calls Responded: 99 ●Animals Impounded: 35 ●Animals reclaimed: 7 ●Animals adopted: 3<br>
.. Attended a special called meeting the Shawnee Civic & Cultural Development Authority meeting. The main topic of discussion on the agenda was facilities planning.<br>
.. Met with Kelly Chandra regarding hotels and business development in the City.<br>
.. Met with Tim Burg, SEDF. The purpose was to line out our strategy for retail recruitment at the International Council of Shopping Centers Conference in Dallas, TX. November 6-8.<br>
.. Met with the Chairman of the Granada homeowners association and others to discuss Granada topics.<br>
.. Met with several downtown business owners and the management of the News-Star and Greater Shawnee Area Chamber of Commerce to introduce them to our new District Executive of the Canadian Valley District of the Last Frontier Council.<br>
.. Met with the Planning Director to discuss the proposed changes to our existing Taxi Cab ordinance.<br>
.. Met with the Executive Director of the YMCA.<br>
.. Met with the BNSF yardmaster at the Sante Fe Depot regarding their assistance with cleaning up their rights of way of vegetation and debris.<br>
.. Met with the Staff of Saxum Communications regarding a potential sales tax campaign.<br>
.. Presenter at a session for the City Managers Association of Oklahoma regarding preparation for storms.<br>
.. Attended the Greater Shawnee Chamber of Commerce, Legislative Action Committee.<br>
.. Spent Friday afternoon with the Sister Cities committee and the delegates and children from Nikaho Japan.<br>
.. Presented to the insurance work group, outlining our recommendation as to how to distribute the new Affordable Healthcare Act taxes that are going to be passed on to the employer/employee.<br>
.. Attended the Canadian Valley District, Last Frontier Council BSA, and District Nominating Committee meeting at Vision Bank.<br>
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ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director<br>
.. Federal Street Bridge Repair Project: Overall, project is approximately 95% completed. All the deck, slab and structural components of the bridge are completed, and we are awaiting all the concrete strength test results to make sure that concrete has cured adequately. PBX has started construction of the parapet wall along the bridge length which will have a decorative component to them, i.e stamped concrete fascade with stained natural color. Anticipate bridge being able to be opened to traffic within the next three weeks. <br>
.. ADA Sidewalk and Ramps Project: There has been no production to report. They still have the SW corner of 10th and Union to complete this intersection. Weather has delayed them on completing work at this intersection. <br>
.. Bell Street Streetscape Project from Farrall to 7th: TLS has completed the relocation of the lighted poles. OG&E has addressed the leaning pole at the corner. The two light poles that Joe Ford (Shawnee Milling) wanted removed has been taken out. Project is complete<br>
.. 10th Street Bridge Repair: One lane of traffic is closed off over the bridge on 10th Street just east of the railroad tracks due to severe erosion having taken place from recent rainfall events. The street is being undermined, and the drainage structure is in need of rehabbing. Estimated cost of repair is at $40,000 which exceeds our threshold limit of $25,000, thus, plans and specs will need to be prepared and project let for bids. Anticipate seeking authorization to advertise project for bids at the November 18, 2013 City Commission meeting.<br>
.. ONG: They will be doing an emergency line repair on 10th street from Center back west approximately two blocks. <br>
Projects under Design by Engineering Dept.:<br>
.. Main Street Streetscape Project <br>
.. Municipal Swimming Pool Parking Lot <br>
.. 10th Street Drainage Structure Repair <br>
.. Various water line projects for SMA <br>
.. Various sanitary sewer line projects by pipe-bursting for SMA<br>
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EMERGENCY MANAGEMENT/Don Lynch, Director <br>
.. Registered 4 storm shelters. <br>
.. Processed 911 remittance checks<br>
.. Processed requisitions, and purchase orders<br>
.. Coordinated with FEMA on Project Worksheets<br>
.. Prepared reports for and attended LEPC meeting on Wednesday afternoon<br>
.. Processed address requests and resolved issues with address assignments also met with County Addressing coordinator on Street Index updates<br>
.. Attended the OG&E Roundtable lunch with community service organizations, schools, and government agencies<br>
.. Worked on obtaining emergency contact information for Resource List of Vendors of propane, diesel, heavy equipment, ice, and sanitation facilities.<br>
.. Continued coordination with local, FEMA and State officials on projects for Disaster Recovery<br>
.. Continued preparation of materials for updated Emergency Operations Plan<br>
.. Coordinated with Motorola project manager on timelines and status of project<br>
.. Participated in State communications interoperability exercise at EXPO on Wednesday<br>
Capital Projects Update:<br>
.. Telephone System Replacement: Coordinating with AT&T to get PRI interface<br>
.. Communications Systems Upgrades: Motorola- Portable radios received at shop. Working on template design with police and fire chiefs. <br>
.. City of Shawnee: Director still working on site layout, equipment, and supply issues<br>
.. Outdoor Warning Devices: Radio control boxes installed. Vendor to return to install electrical service connections.<br>
.. Public Storm Shelters: Director prepared agreement for use of facilities.<br>
596 Families Registered (1541 people affected) for Disaster Assistance in Pottawatomie County<br>
Total FEMA Verified Loss $4,515,401.55<br>
Loss covered by FEMA Individuals & Households Program $1,649,589.06 <br>
Unmet Needs $2,865,542.49<br>
<HR><br>
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UTILITY DEPARTMENT/Steve Nelms, Director<br>
Water Treatment Plant (Staff of 10)<br>
Average production: *MGD: 3.535 Last week: *MGD: 3.768<br>
.. Pumped 1,264,435,000MG to date compared to 1,383,274,000MG for same period last year<br>
.. All lab hourly testing was completed. <br>
.. All cleaning and maintenance was completed. <br>
*MGD: Million Gallons Daily<br>
Southside Wastewater Treatment Plant (Staff of 7)<br>
Flows averaged: *MGD: 1.151 **BOD: 11 mg/l ***TSS: 0 mg/l<br>
.. Performed routine maintenance and testing on the plant<br>
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids<br>
Northside Wastewater Treatment Plant (Staff of 7)<br>
Flows averaged: *MGD: 1.170 **BOD: 2.1 mg/l ***TSS: 2.5 mg/l<br>
.. Hauled 385,000 gallons of bio-solids have been hauled for this month<br>
.. Performed routine maintenance and testing on the plant <br>
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids<br>
Water Distribution (Staff of 11)<br>
Service Calls: 122, Main Breaks: 3, Leak Checks: 9, Cut-offs: 3, Reset Water Meters: 7, Service Lines: 0; Water/Sewer Line Locates: 130<br>
.. Worked on shop tickets, and service orders from customer service. <br>
Valve Maintenance (staff of 3)<br>
.. Located/performed serviceability check on valves at 8 different locations<br>
.. Performed annual fire hydrant flow testing at 4 locations<br>
Wastewater Collection (Staff of 7)<br>
Sewer lines flushed: 20,325 ft. Flushed (year to date): 865,528 ft.<br>
Total Service Calls: 38, Sewer Lines Checked: 36, Lift Stations Checked: 16 Emergency Sewer Calls: 2, Camera Lines: 1,538 ft., and Manholes located: 0<br>
♦ Capital Projects <br>
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff had training on it Tuesday, July 9th, 2013. Staff met with SRB on Friday, August 9th, 2013 to go over Waste Water Collection, Waste Water Treatment, Water Supply and Treatment, and Water Distribution. On August 19th, 2013 the Wastewater Hydraulic Model Software was approved by Commission. Currently waiting on installation of the software. SRB conducted a Filter Media Evaluation on Wednesday, August 28th, 2013 which lasted fourteen hours; results are still pending. Staff also had a meeting with SRB the same day, discussion of getting Commissioners updated were among the topics. Staff and Carollo Engineers met with DEQ on Thursday, August 29th, 2013 to go over possible options for the wastewater treatment system. SMA staff sent SRB information requested for the Southside Wastewater Treatment Plant, and an updated list of manholes needed for the sewer model software. Staff will meet with SRB on Friday, September 13th, 2013 to receive training on the hydraulic water model software. Staff had a conference call with Carollo Engineers on Wednesday, September 18th discussing the Wastewater Plant's immediate needs. Staff had a conference call with SRB on Wednesday, September 25th, items discussed were data needed for the master plan, phased projects, and updates on progress. Staff has gathered, sent part of the data, and is currently compiling the remainder of the data requested. SRB and Carollo Engineers met with City Commission and presented an update with visuals at the Special Call Meeting on Monday, September 30th. Staff had a conference call with SRB and Carollo Engineers on October 9th, 2013. SRB requested more sewer and water flow information for the water and sewer models) staff is currently working on). SRB delivered draft reports on the filter media, and returned plans and documents that were scanned recently on Friday, October 10th, 2013. Staff had a conference call with SRB on October 24th, 2013. SRB requested more sewer information for the sewer model (staff is currently working on). Staff gathered more camera footage for engineers to put in model. Staff is scheduled for more training on the water model next week.<br>
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has completed pipe burst from Horace Mann School to Center. Contractor has pulled 578 ft of sewer at the 1900 block of Broadway. 115' of 12" pipe was installed at the 1100 block of Philadelphia. The 1900 block of Union has been bursted and services are being hooked up to the new line. Contractors are now at the location of Oakland and Pennsylvania. All pipe has been pulled and services are being attached to new line. Crews have gone back to do clean up on the last two bursts. Contractors are now at the location of Northridge and Janeway. Pipe has been pulled and services are being reconnected. Contractors have finished Northridge. Contractors have finished the final burst on Delaware, and will move to Chandler St.<br>
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor cut out dirt around lift station and driveway. Survey shots have been taken. Staff met with Jordan Contractors on Wednesday, September 25th, and it was decided to remove the existing wet well, and replace with a new lift station in order to make it more efficient and current with other lift stations. Jordan has removed the old station and has poured and coated the base of the new lift station, and has set the first pre-cast section of the new wet well. Currently waiting for parts on the lift.<br>
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded this project on May 6th, 2013. Contractors have exposed the Wes Watkins line for the meter vault, and cut into it to drain the remaining water. The meter will be assembled then lowered into the pit to assure accurate cuts are made as to not take out too much, or too little of the existing pipe. Contractors have poured the floor of the vault at Wes Watkins, and have assembled the meter. Jordan Contractors have hired a contractor to build the vault itself. The remaining two meter vault areas have been located, and lines are being potholed to verify depths. The walls for the meter at Wes Watkins are being formed. The walls were poured on Thursday, September 19th, and the lid for the vault was poured Wednesday, September 25th. After the forms for the lid are removed the last step is to tie in the electricity for the sump pump. The Beard Street and Southside vaults have been set and are operational. All meters are installed and operational. Waiting for electricity to be ran to Wes Watkins vault. <br>
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Jefferson Terrace Water Line Replacement, COS-SMA-14-01 Jordan Contractors was awarded the bid on August 5th, 2013. Estimated start date for this project is October 1st, 2013. Kickapoo has been bored and the 24" main on the east side has been tapped in order to tie in the new 8" main for Burns St. Approximately 100' of water line has been laid, a few of the services have been bored, and new poly line with the tracer wire has been ran. Contractors continue to lay water line along Burns St. along with setting new services. Currently no services have been switched over.<br>
Water Treatment Plant Sludge Removal, COS-SMA-14-02- Nutri-Ject Systems, Inc. was awarded the bid on August 5th, 2013. Estimated start date for this project is September 19th, 2013.<br>
24" Sewer Rehab Project (Sliplining Existing 24" Concrete Pipe), COS-SMA-13-07- Urban Contractors was awarded the bid on August 19th, 2013. Staff met with Urban Contractors for a pre-work meeting on August 28th, 2013. Work will commence when the slip line arrives, which will be in approximately 4-6 weeks. Contractors have estimated the pipe to arrive next week, and to begin work on November 11th, 2013.<br>
Repair and Restoration of the River Bank Failure at the WTP- Smith Roberts Baldischwiler, LLC is currently in the engineering phase. SRB had their survey team on site August 28th, 2013. Staff met with SRB and FEMA on Friday, September 20th to review the erosion damage. The estimated cost for the repairs to the river bank is around $200,000.00.<br>
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AIRPORT/Keenan English, Assistant Airport Manager<br>
.. Application for World Fuel Services Alliance Program turned in. Waiting for program to go into effect.<br>
.. FY2013-2014 budget process complete<br>
.. Airport staff is taking inventory of airport lighting outages to be replaced. Libra Electric is scheduled to troubleshoot rotating beacon issues as well as replace existing lighting outages.<br>
.. Staff is in the process of implementing the tools/technology to count operations at SNL.<br>
.. New fuel pump display has been ordered.<br>
.. Staff has obtained supplies for Hangar 13 ceiling repair.<br>
.. Staff is gradually sealing T-hangars and other airport structures that are vulnerable to rain leaks.<br>
.. Staff is cleaning Hangar 13 in preparation of temporarily housing a corporate jet.<br>
.. The airport now has adequate supplies for spill clean-up and prevention. A Spill Prevention, Control, and Countermeasure (SPCC) plan has been drafted.<br>
Fuel Sales <br>
Fuel sales continue to steadily increase: <br>
.. September 2012 = Avgas 2,918.26 Gallons; Jet A 489 Gallons<br>
.. September 2013 = Avgas 3,265.23 Gallons; Jet A 2,510.05 Gallons<br>
Airport Advisory Board<br>
.. Regular monthly meeting scheduled for November 20, 2013.<br>
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PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations<br>
Parks Maintenance Division (Staff of 8)<br>
.. Daily cleanup route on Main St and Parks <br>
.. Mowing/weed eating in Parks/Lake/Street ROWs<br>
.. Working on Park Inspections<br>
.. Set up for Boo on Bell<br>
.. Started raising the tree canopies in all parks<br>
Cemetery Division (staff of 4)<br>
.. 0 burials last week <br>
.. Filling graves that have settled <br>
.. Cemetery gates are being closed at 5:00 p.m. every day for winter<br>
.. Preparing for internments <br>
.. Leveling markers<br>
.. Mowing/ Weed eating<br>
Central Garage (Staff of 6)<br>
.. General servicing and repairs to vehicles and equipment including Expo<br>
.. Working with insurance company to get Police vehicles repaired<br>
.. Checking into grant information for natural gas conversions<br>
.. 33 units in last week with 46 total repairs<br>
.. EVT schools and testing<br>
Shawnee Twin Lakes <br>
.. The repair of the floating fishing dock is complete. <br>
.. Workforce grant has six workers at the Lake picking up trash in the ROWs and cutting trees that are down or damaged<br>
Wes Watkins Reservoir <br>
.. Crews are working on mowing, weed eating, and removing dead trees. <br>
.. Several pipe liners are staying in the RV Park and several RV groups are keeping the Park full<br>
Municipal Swimming Pool <br>
.. Architects working on engineered drawings and bid documents. Renderings of the pool project have been placed at the Shawnee Mall and City Hall for the public to see. City funding for the project was approved at the Commission on August 5th. Project expected to go out for bid soon. Pool committee is seeking additional funding from private donations, they only need $180,000.00 more. We are experiencing some difficulty with the State Health Department and hope to remedy it soon.<br>
Auditorium Exterior Restoration and Window Replacement <br>
.. Project is moving along good and is about 50% complete; windows should be coming in soon <br>
City Hall ADA Restroom Project <br>
.. Drawings are finished, Will bid out project soon.<br>
The Tree Bank Foundation Great Tree Giveaway<br>
.. City staff gave out 250 trees on Saturday, October 26th to tornado affected families.<br>
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EXPOSITION CENTER/Mike Jackson, Operations Manager<br>
.. October 22, 4H Banquet, Conference Center <br>
.. October 24, OGE, Conference Center <br>
.. October 24-27, Basket Weavers Guild of Oklahoma, Conference Center <br>
.. October 24-27, ALSA National Llama Show, Otto Krausse Building <br>
.. October 25-27, Wrangler Heartland Tour Barrel Racing, Fred Humphrey Pavilion <br>
.. October 26, Sister Cities Reception, Conference Center <br>
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PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director <br>
Planning<br>
.. Staff is developing code language to address concerns about façade treatments on commercial buildings along major corridors. <br>
.. Staff attended the City Commission meeting on October 21.<br>
.. Staff met with the Shawnee Industrial Authority to update them on the façade grant program that they financially support. <br>
.. Staff met with developers and discussed current and pending projects. <br>
.. Staff completed work on a revised taxicab ordinance (vehicle for hire). The City Commission will consider the ordinance on November 4. <br>
.. The Action Center is currently investigating the following complaints:<br>
o Dilapidated Buildings: 36 active cases<br>
o Derelict Vehicles: 3 active cases<br>
o Junk/Trash: 9 active cases<br>
o Tall Grass/Weeds: 67 active cases<br>
Project Updates<br>
.. Zoning Code Update- Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code. The Planning Commission held a workshop in October to discuss the Industrial Code. A workshop to discuss Commercial Zoning is scheduled for December.<br>
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FINANCE DEPARTMENT/Cynthia Sementelli, Finance<br>
.. Commission Meeting<br>
.. 301 and 302 fixed assets reconciliation<br>
.. Attended the Oklahoma Municipal Clerks and Treasures Conference<br>
.. Worked with auditors<br>
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CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk<br>
City Clerk<br>
.. Preparation of City Commission and Authorities minutes for October 21, 2013 meeting<br>
.. Attended Oklahoma Municipal Clerks & Treasurers' Conference in Stillwater<br>
.. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.<br>
Utility Billing/Customer Service<br>
.. New employee training - Customer Service <br>
.. New employee training - meter reader<br>
.. Zone 2 cut-off for non-payment<br>
.. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.<br>
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INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer<br>
.. Continued project review / management for master projects<br>
o Watch Guard In Car Video Project -Project Completed and In use, some workstation installs left, IT continues to fine tune configuration<br>
o VoIP Telephony Project - IT deploying desktop software, still waiting on PRI, remote location testing completed<br>
o Remote VPN Replacements - Six remotes completed, Animal Shelter completed, Water Treatment Plant, Unzner Center left <br>
o TCM Imaging Solution Project - Activated in HR, Finance, waiting on small scanners for utilities<br>
o Unitrends Backup Appliance Deployment Part 2 - Research has begun on the budgeted secondary device<br>
o Mobile Device Management Deployment - Continues, preparing to send out links/configuration<br>
o Web Server Migration - Major code updates completed, testing, updating on new box, Working on Intranet site<br>
o AFIX System Replacement - Deploying localized virtual 32bit client to work around OSBI 64bit limits<br>
o License Plate Reader Server component - Server component now installed, waiting for vendor to finalize import process<br>
o EOC Interactive Projector Replacement - Projector installed and working 10/16/2013<br>
o Home Drive Storage migration - Test migrations performed, permission issues to resolve<br>
o City Hall Kiosk - iPad Kiosk Deployed, additional content continues, presented solution at OML, COMPLETED<br>
o Brazos Citation Import for Global System - Working with vendor, waiting on proper offense listing from PD, meeting scheduled<br>
o GeoSafe Fire Mobile - Demo completed, deployment plan being developed<br>
o GeoInfo Web App - Final code developed, need volunteer to use iPad to map/photograph murals, horses, etc<br>
o Police AVL Solution - Discussion GPS device options, why Global Software cannot support standard cell card GPS, meeting scheduled<br>
o Global/Firehouse Interface - Reviewed options for deployment, desired CADServer move first<br>
o Continued issue getting results from AT&T mobile vendor<br>
o Review / resolve MobileServer service issues<br>
o Create new Access Control / ID cards for several employees<br>
o Continued Toughbook deployments<br>
o Continued Watchguard video system deployments<br>
o Continued end user / printer / password resets / mapping printers / simple end user question resolutions<br>
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FIRE DEPARTMENT/David Short, Chief <br>
Suppression <br>
Responded to 81 emergency calls broken down by type below:<br>
.. Fires: 3<br>
.. Rescue & EMS: 64<br>
.. Hazardous conditions: 1<br>
.. Service Calls: 5<br>
.. Good Intent Calls: 5<br>
.. False Alarms: 3<br>
.. Overpressure Rupture, Explosion: 0 <br>
Fire Prevention<br>
Plan Reviews <br>
.. None<br>
New Construction Inspections<br>
.. None <br>
Requested / Administrative Inspections:<br>
.. None <br>
Permits and On-Site Inspections<br>
.. None<br>
Training<br>
Assigned Shift, Company & Individual Training:<br>
.. Lieutenant Academy Phase II (3 Members) (12/3/13)<br>
.. EMT Transitional Refresher (All Shifts) (1/13-17, 20/14)<br>
Training Chief Schedule:<br>
.. (4) PFF Orientation & Training 2013B (10/14/13 - 10/25/13)<br>
Training Chief Activities:<br>
.. Draft May Day SOG Submitted (5/30/13)<br>
.. Draft NFIRS SOG<br>
.. FireHouse Management & Quality Control<br>
.. Kaplan Fire and EMS C.E.U. Program Management<br>
.. N.R.E.M.T. - C.E.U. Program Management<br>
.. Electronic Entry of Dept. Personnel Training Records to FireHouse<br>
.. Continuation Training (3) Probationary Fire Fighter's<br>
.. Continuation Training (3) Lt. Candidates<br>
.. Development Minimum Company Standards (4th Quarter 2013)<br>
.. Development, Training, Implementation: Fire Ground Survival Program<br>
.. Coordination with IT Department on Deployment of iPad's, Software and Equipment to F.D. Vehicles<br>
.. FireHouse Software Integration (Dispatch CAD)<br>
.. One iPad assigned to Ladder 1 (TBD)<br>
.. IT User Group Committee<br>
Medical Director Activities:<br>
.. EMS Skills Evaluation (TBD)<br>
.. Documentation SOG (Draft)<br>
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POLICE DEPARTMENT/Russ Frantz, Chief<br>
Police<br>
.. Police reports: 125 / arrests: 39<br>
Total Citations: 104 Handwritten Citations: 41 E-Citations: 63 Percent of E-Citations: 60.58 %<br>
Dispatch <br>
.. Dispatch managed 1469 calls (Police/Fire/EMS) <br>
Accreditation/Lt. King, Accreditation Manager<br>
.. Maintenance of Accreditation Standards<br>
.. Maintenance of Policies and Procedures<br>
.. Working with CID<br>
.. Working on roll call training for shifts.<br>
.. Working on In-House Training Program.<br>
CID<br>
.. 14 Cases Forwarded to CID for Review<br>
.. 2 Felony Cases Assigned / 0 Misdemeanor Cases Assigned / 4 Other Cases Assigned<br>
.. 1 Felony Cases Cleared / 0 Misdemeanor Cases Cleared / 5 Other Cases Cleared<br>
.. 1 Felonies Filed through DA's Office<br>
.. 2 No Further Needed (NFN) Cases<br>
.. 1 Assists with Patrol and Other Agencies <br>
COP's Grant Program <br>
.. Arrest one for Possession of CDS, Stolen Vehicle, and A&B on an Officer seized marijuana and prescription pills<br>
.. Search warrant return in Seminole county conducted drug house<br>
.. Met with Media and Bands for Upcoming Event <br>
.. Surveillance conducted face book surveillance<br>
.. Processed anonymous drug tips <br>
.. Processed phone order evidence<br>
.. Wrote and served narcotic search warrant<br>
.. Arrested one for (Possession of CDS with Intent marijuana, Possession of a firearm while on supervised probation, unlawful use of a telecommunication device to facilitate a felony, and possession of CDS prescription pills Arrested one for Possession of Marijuana and Possession of CDS prescription pills seized a .45 caliber Mac 10 firearm, marijuana, hydrocodone, and Xanax <br>
.. Grove School internet safety<br>
.. Packaged evidence<br>
.. Officer Appreciation Program <br>
Evidence<br>
.. Number of evidence items brought in: 8<br>
.. Number of evidence items released: 6<br>
.. Number of found property items taken in: 17<br>
.. Number of found property items returned to owner: 10 <br>
.. Number of items submitted to the OSBI: 2<br>
.. Number of evidence disposition files/cases cleared: 2<br>
.. Items Flagged & Pulled for Destruction: 0<br>
Staff<br>
Police Officers - 59 / 3 open positions / 1 deployed on Military / 53 available <br>
.. Dispatch positions - 13 / 11available for service / 3 in training status / 2 open position<br>
.. Animal Control Positions - 4 / 4 available for service<br>
Animal Control <br>
● Calls Responded: 99 ●Animals Impounded: 35 ●Animals reclaimed: 7 ●Animals adopted: 3<br>
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