ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
No change on any of the projects this week due to the rainfall.
* Kickapoo Street Widening Project
> ODOT awarded the Kickapoo Paving Project to Haskell-Lemon Construction for a total project construction cost of $10,930,517.98 (including water line costs). Work on the project is underway with relocation of the waterline. Contractor has laid line from the Spur to Independence, once waterline work is completed in the vicinity of Kickapoo & Independence the paving Contractor (Haskel-Lemon) will be able to begin on paving construction from the Spur to Independence. The existing street just south of Arvest Bank on the west side of Kickapoo has been removed and grade work started for the new City Street to be built at that location. Project is scheduled to be completed by May of 2014
* Airport Trails Project
> City Commission awarded project to Bishop Paving in the amount of $633,409.90. Work on the track has begun, and Contractor has completed removal of existing track. All CKD base stabilization has been completed and Contractor has begun laying the asphalt track. Overall, project is approximately 80% complete. Weather and rains have really hampered this project. The project is a calendar day project with 180 days allotted for completion of the 3.75 miles of 10 foot trail being installed. This project is a complete removal and replacement of the City existing trail(s) around the Airport, and trail widened to 10 feet, approximately 3.75 miles of trail. Anticipate construction being completed by June 2013.
* Main Street Streetscape Project
> Field survey work has been completed and submitted to City for review. Preliminary design work has been started as time allows on this project. Project design will follow closely the design layout that was used on the Bell Street Streetscape Project. Preliminary design is approximately 80% complete. ODOT has announced that the City of Shawnee was approved for the $400,000 enhancement grant, and with funding from the Downtown TIFF District, 302 Street Fund, and SMA, the City should be in shape to have full funding for the project. A landscape architect will be employed to finalize irrigation and landscape plans, and the City may be able to advertise this project sometime Fall 2013.
* ADA Sidewalk and Ramps Project
> Bid Opening for this project was at the April 15, 2013 City Commission meeting. Four bids were received ranging in costs from $127,000 to $249,000. Bids are under review and a recommendation of award will be made at the May 6, 2013 City Commission meeting.
* Federal Street Bridge Repair Project
> City Commission awarded the project to PbX Corporation in the amount of $685,565. Work is scheduled to begin the middle part of April. As of last week all the utilities have been removed from the bridge so that demolition work could proceed. The Contractor (PbX Corp) though is having difficulty with the railroad in getting approvals for their work and safety plan to protect the tracks from damage, but, that issue should be resolved within the next few weeks. It has been decided that actual demolition of the bridge and closure of Federal Street will occur on May 20, 2013 which will be the week following when school is out at Liberty School.
* Bell Street Streetscape Project (from Farrall to 7th Street)
> Project was awarded to All Roads Paving ($98,500) and work has begun on sidewalk installation beginning at Farrall Street and working north along Bell. Project is approximately 90% complete. Work will also include an enhanced crosswalk at Farrall with in-paving strobe lighting. Upon completion of project, OG&E will install decorative street lighting along the east side of Bell Street from 7th to Farrall at a cost to the City of Shawnee of $30,050.20.
* City Hall Parking Lot Improvements
> City Commission awarded the project to All Roads Paving in the amount of $195,235.40. Project consists of constructing a new 73 space concrete parking lot and milling/overlay the existing asphalt City Hall parking lot and alley. 90 calendar days are allotted to the project by contract, but a start date has not yet been determined. A Pre-work meeting is scheduled for April 25, 2013 at which time the All Roads will submit their executed contract with bonds and insurance, and from discussions held, a Notice to Proceed date will be determined.
* Rehab Concrete Streets Project (FY11-12)
> City Commission awarded the project to All Roads in the amount of $387,409.00. The focus of this project has been entirely on Independence Street east of Center. All Roads Paving (Contractor) began work January 2, 2013, and work is approximately 85% complete. Contract time ends May 2, 2013 and if contractor is not completed by that time, then the City has the ability to assess them $1,000 per day as damages until the project is completed.
Traffic Control Division
> Replaced Stop sign at Union & Independence and a No Parking sign at Kennedy & Wood
> Recovered drums & flagging from Veterans Awareness Celebration and Shawnee Cruise Events
> Replaced street marker for Juel & La Donna
> Set-up and recovered work zone for the Utility Department on Union
> Replaced 3 signal lamps and reset 9 intersections in town due to storm
> Replaced load switch for phase 5 at Main & Harrison
> Blocked off the following street due to flooding: Buck Dr, Benedict, and the Airport Tunnel
Street Department
> Completed repairing two water-cuts: 311 W. Kirk and Ridgewood between Broadway & Beard
> Saw-cut water-cut at 1201 N. Park
> Grinded asphalt on Southwest corner of Broadway & 9th
> Repaired 5 x 6 hole on the Federal Bridge
> Ran intakes 2 daya
> Cleaned culverts and mud off streets at various locations
> Ran sweeper at airport
> Bladed at Expo
> Graded the following roads: Post Office Neck, Pecan Grove, Eckel Road, Walker (north), Westlake Road, and Clearpond Road
<HR>
UTILITY DEPARTMENT/Steve Nelms, Interim Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 3.865 Last week: *MGD - 3.646
> Pumped 416,555,000 MG to date compared to 380,674,000 MG for same period last year
> Performed routine plant maintenance and water testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.876 **BOD - 15 mg/l ***TSS - 4 mg/l
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.893 **BOD - 3.8 mg/l ***TSS - 5.8 mg/l
> Hauled 192,500 gallons of bio-solids so far this month
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 67, Main Breaks - 2, Leak Checks - 8, Cut-offs Replaced - 1, Water/Sewer Line Locates - 43, and Reset Water Meters - 4
> Repaired the following main breaks: 730 N. Pennsylvania and 1806 E. Main
> Worked Shop Tickets
* Valve Maintenance (staff of 3)
> Located/performed serviceability check on valves at 2 locations throughout the city
> Located/performed serviceability check on a fire hydrant located at Minnesota & Wayne
> Eliminated a fire hydrant no longer in use on Airport Drive south of University Street
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 17,400 ft. Flushed (year to date) - 264,527
> Total Service Calls - 32, Sewer Lines Checked - 20, Lift Stations Checked - 16, and Emergency Sewer Calls - 4
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Capital Projects (no changes on any of the projects this week)
> Kimberly Sewer Lift Station Rehab
Jordon Contractors was awarded the bid. Contractor is waiting on other utilities to be relocated.
> Water Line Replacement Project Midland Street
All water line has been installed. Clean-up has started and sod is being laid. The overall project is 95% complete.
> North Park Block 5 Sewer Line Replacement Project
Trent Construction was awarded the bid. Construction began Wednesday, February 27, 2013. Contractors have completed laying the sewer line and stubbing up all services. This project is about 75% complete.
> Sanitary Sewer Rehab Project (Pipe Bursting)
Budgeted project amount is $1,000,000.00. This project was awarded to Jordon Contractors on March 4, 2013. Estimated start date is April 3, 2013.
> Utility System Master Plan
Contract awarded to SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. The Water Hydraulic Model will be completed by the end of this April. SRB has started work on the Wastewater Hydraulic Model. Staff met with SRB on March 22nd for a basis of planning meeting.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> The City held nuisance abatement hearings and five (5) additional structures were ordered removed.
> The City has condemned 102 structures between 2011 and the date of this report.
> Staff prepared and presented materials at the April 15 City Commission meeting.
> Staff met with developers and discussed current and future projects.
> Staff attended the Chamber Beautification and Enhancement Meeting.
> Staff prepared materials and reports for the Planning Commission.
> Building inspections staff conducted numerous inspections and plan reviews.
> Action Center staff process dozens of nuisance complaints.
* Current Projects (no changes on any of the projects this week)
> Downtown Streetscape Project
ODOT awarded the City of Shawnee a $400,000.00 Transportation Enhancement Grant A survey was recently done of the area and engineering and design work is ongoing so that the project can be bid immediately upon notice of funding decision. Phase 2 of the Streetscape Plan will improve a four-block area of Main Street with new sidewalks, landscaping, street lights, signal lights, pedestrian improvements and utility work.
> Façade Grant Program
Staff collected submitted application for Round 2 of the Façade Grant process.
> Land Development Code
Staff continues work on revising the City's development regulations.
> Wayfinding Study Implementation
Staff continued work on the Wayfinding Plan implementation process; preparing to bid the wayfinding (signage) project in early 2013. At present, review of the previous implementation plan and the preparation of documents for bid are underway.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 8)
> Repairing sprinkler systems (Mall Drive and Bell Street)
> Daily cleanup route on Main Street and in city parks
> Repairing playground equipment in several city parks
> Performing repairs in several city buildings (lights, ceiling tile, wall repair, etc)
* Cemetery Division (staff of 4)
> 1 cremation burial last week
> Leveling markers
* Central Garage (Staff of 6)
> 16 units in last week with 28 total repairs
> EVT School and testing
* Current Projects
> Municipal Swimming Pool
Public viewing and comment session on April 11th went well. Architect is applying the comments to the drawing and going back over costs
> Municipal Court Offices Remodel
Drawings and specifications are complete. We are acquiring quotes on this project
> Trash Off
We had six groups signed up for a total of 38 volunteers who collected 31 bags of trash. There is one more group set up to work on April 28th in the downtown area
> City Hall ADA Restroom Project (no change on project)
Drawings nearing completion; bid project in July 2013
> Auditorium Exterior Restoration and Window Replacement (no change on project)
Specifications are nearing completion; will bid project soon
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager (no changes this week)
* Fuel Sales
> Sales are steadily increasing
March 2012 = Avgas 2,135.14 Gallons; Jet A 2,003.60 Gallons
March 2013 = Avgas 2,611.42 Gallons; Jet A 3,232.66 Gallons
* Airport Advisory Board
> Regular monthly meeting rescheduled to April 24, 2013
* Foreign Trade Zone Application
> Application has been approved; will work with SEDF to market the Airport's new designation
* "Oklahoma Certified Site Program - Aerospace Park"
> Application is being completed by SEDF and airport staff
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 4/15/13 City Commission and Authorities minutes
> Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee
* Utility Billing/Customer Service
> Zone 1 cut-off for non-payment (4/17/13)
> Zone 1 billing (4/19/13)
> Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections, and sanitation
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
* Events: April 14-21, 2013
> April 16, St. Anthony's Spring Style Show, Conference Center
> April 17, St. Anthony's PAL, Conference Center
> April 18-19, St. Anthony's Employees Training, Conference Center
> April 19, Pipeline Awareness, Conference Center, Upstairs
> April 20, Ragin Cajun, Conference Center
> April 20-21, Oklahoma Quarter Horse Foundation Show, Fred Humphrey Pavilion
* IFYR totals as of April 13, 2013
>Contestants Entries - 496 >Event Entries - 922 >States - 26
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> Reset forgotten passwords and added new users for imaging system in Utilities
> Reviewed new imaging system configuration process, functions
> Produced, edited, and promoted 04/15/2013 Commission meeting
> VOIP meeting / planning session
> Replaced desktops at Fire station #2 and deployed UPS updates at Fire Stations
> Resolved end user created display issue in Emergency Management
> Updated various Fire Departments software
> Continued police mobile device deployments
> Updated social media for Mall Fire Alarm questions over weekend
> Forwarded / responded to various Facebook comments/questions
> Program Ch30 City Report / Connect videos
* Various Major Project Updates
▪ Backup appliance documentation / PO input processed
▪ VoIP network equipment upgrade project order processed
▪ Desktop replacement systems order processed
▪ Enterprise Antivirus / anti malware product migration reviewed/planned
▪ Construction inspector mobile replacement processed
▪ Mobile tablet testing parts / mounts processed
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Prepared items for agenda
> Met with City Manager concerning budget
> Worked on General Budget, small funds, 301 and 302 budgets, and completed SMA budget
> Met with a few commissioners concerning budget
> Entered budget amendment
> Worked on CDBG
> Completed budget narrative
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Performed Weekly EOC Radio Tests on Wednesday morning
> Continued maintenance and operational checks on outdoor warning devices
> Continued renovating the EOC radio room and transmitter room
> Repaired battery charger for Police Department
> Installed Firecom system for new brush pumpers for Fire Department
* Emergency Management Technician
> Assisted Communications Technician with outdoor warning device tests
> Processed telephone bills
> Worked on addressing request
> Assisted with EOC staffing for 2 Severe Weather Events
> Registered 3 storm shelters
> Participated in videotaping of operations in EOC for channel 30
* Emergency Management Director
> Attended mandatory Emergency Vehicle Operations Course Refresher on Monday afternoon
> Activated EOC with partial staffing for storm watch operations on Monday night
> Activated EOC for storm watch operations on Thursday afternoon.
Emergency Management (continued)
* Current Projects
> Telephone System Replacement
Products received and in vendor warehouse; Awaiting network switch upgrade for installation.
Time frame for network Switch Replacement is May 17, 2013
Tentative Target Date for running cable is May 22-23, 2013
Tentative Target Date for installation of Desk sets is May 28
> Conventional Radio Upgrade:
Fire Stations # 2 and 3 control stations are awaiting installation/reprogramming from Total Radio.
VHF and UHF new frequency licenses received from the FCC
Installation of Interface cable for Oklahoma Ma/Com interoperability radio to GAItronics console still awaiting installation from Total Radio.
> 800 MHz Upgrade/Enhancement (no change on project)
Proceeding with verifying project requirements and components list
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 98 emergency calls: Breakdown of calls: Fires - 6, Good Intent Calls - 22,
Rescue/EMS - 62, Service Calls - 3, and False Alarms - 5
* Prevention
New Construction Inspections:
> Shawnee Memory Care, 1723 Airport Road
> Cottage Park, 1702 N. Kickapoo
Investigations
> Follow-up investigation at 120 W. Wallace
Permits and On-Site Inspections
> Open Burn at 1406 Cambridge
* Training
> Continuation Training for seven (7) Probationary Fire Fighters
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 146 / Total Citations: 109 / Handwritten Citations: 19 / E-Citations: 90 (82.57%)
> Arrests: 37
> Traffic Saturation Patrols and Checkpoints Friday night
> Two subjects arrested at disturbance at Buffalo Wild Wings
> Motorcycle club house 200 Block S. Penn cited for disturbance
* Dispatch
> Managed 1815 calls for service (Police/Fire/EMS)
* COP's Grant Program
> Saturation Patrols and Checkpoints
> Continuing investigation on old missing person/homicide case - three bodies located
> ALICE training for community at Gordon Cooper Technology Center
* CID
> 24 Cases Forwarded to CID for Review
> 13 Felony Cases Assigned / 4 Other Case Assigned
> 16 Felony Cases Cleared / 1 Other Case Cleared
> 14 Felony Cases Filed through the DA's Office
> 1 Total Arrest Made
> $4,969.13 Total Property Recovered
* Animal Control
>Calls Responded: 76 >Animals Impounded: 31 >Animals reclaimed: 4 >Animals adopted: 2
* Staff
> Police Officers - 59 / 3 open positions / 1 in FTO Training / 1 at FBI Training / 1 deployed on Military / 53 available
> Dispatch positions - 13 / 12 available for service / 2 in training status / 1 open position
> Animal Control Positions - 4 / 4 available for service
Monday, April 29, 2013
Staff Activity Report for April 14 - 20, 2013
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director<br>
No change on any of the projects this week due to the rainfall. <br>
* Kickapoo Street Widening Project <br>
> ODOT awarded the Kickapoo Paving Project to Haskell-Lemon Construction for a total project construction cost of $10,930,517.98 (including water line costs). Work on the project is underway with relocation of the waterline. Contractor has laid line from the Spur to Independence, once waterline work is completed in the vicinity of Kickapoo & Independence the paving Contractor (Haskel-Lemon) will be able to begin on paving construction from the Spur to Independence. The existing street just south of Arvest Bank on the west side of Kickapoo has been removed and grade work started for the new City Street to be built at that location. Project is scheduled to be completed by May of 2014<br>
* Airport Trails Project <br>
> City Commission awarded project to Bishop Paving in the amount of $633,409.90. Work on the track has begun, and Contractor has completed removal of existing track. All CKD base stabilization has been completed and Contractor has begun laying the asphalt track. Overall, project is approximately 80% complete. Weather and rains have really hampered this project. The project is a calendar day project with 180 days allotted for completion of the 3.75 miles of 10 foot trail being installed. This project is a complete removal and replacement of the City existing trail(s) around the Airport, and trail widened to 10 feet, approximately 3.75 miles of trail. Anticipate construction being completed by June 2013. <br>
* Main Street Streetscape Project <br>
> Field survey work has been completed and submitted to City for review. Preliminary design work has been started as time allows on this project. Project design will follow closely the design layout that was used on the Bell Street Streetscape Project. Preliminary design is approximately 80% complete. ODOT has announced that the City of Shawnee was approved for the $400,000 enhancement grant, and with funding from the Downtown TIFF District, 302 Street Fund, and SMA, the City should be in shape to have full funding for the project. A landscape architect will be employed to finalize irrigation and landscape plans, and the City may be able to advertise this project sometime Fall 2013.<br>
* ADA Sidewalk and Ramps Project<br>
> Bid Opening for this project was at the April 15, 2013 City Commission meeting. Four bids were received ranging in costs from $127,000 to $249,000. Bids are under review and a recommendation of award will be made at the May 6, 2013 City Commission meeting.<br>
* Federal Street Bridge Repair Project <br>
> City Commission awarded the project to PbX Corporation in the amount of $685,565. Work is scheduled to begin the middle part of April. As of last week all the utilities have been removed from the bridge so that demolition work could proceed. The Contractor (PbX Corp) though is having difficulty with the railroad in getting approvals for their work and safety plan to protect the tracks from damage, but, that issue should be resolved within the next few weeks. It has been decided that actual demolition of the bridge and closure of Federal Street will occur on May 20, 2013 which will be the week following when school is out at Liberty School.<br>
* Bell Street Streetscape Project (from Farrall to 7th Street)<br>
> Project was awarded to All Roads Paving ($98,500) and work has begun on sidewalk installation beginning at Farrall Street and working north along Bell. Project is approximately 90% complete. Work will also include an enhanced crosswalk at Farrall with in-paving strobe lighting. Upon completion of project, OG&E will install decorative street lighting along the east side of Bell Street from 7th to Farrall at a cost to the City of Shawnee of $30,050.20.<br>
* City Hall Parking Lot Improvements <br>
> City Commission awarded the project to All Roads Paving in the amount of $195,235.40. Project consists of constructing a new 73 space concrete parking lot and milling/overlay the existing asphalt City Hall parking lot and alley. 90 calendar days are allotted to the project by contract, but a start date has not yet been determined. A Pre-work meeting is scheduled for April 25, 2013 at which time the All Roads will submit their executed contract with bonds and insurance, and from discussions held, a Notice to Proceed date will be determined.<br>
* Rehab Concrete Streets Project (FY11-12) <br>
> City Commission awarded the project to All Roads in the amount of $387,409.00. The focus of this project has been entirely on Independence Street east of Center. All Roads Paving (Contractor) began work January 2, 2013, and work is approximately 85% complete. Contract time ends May 2, 2013 and if contractor is not completed by that time, then the City has the ability to assess them $1,000 per day as damages until the project is completed.<br>
Traffic Control Division<br>
> Replaced Stop sign at Union & Independence and a No Parking sign at Kennedy & Wood <br>
> Recovered drums & flagging from Veterans Awareness Celebration and Shawnee Cruise Events <br>
> Replaced street marker for Juel & La Donna<br>
> Set-up and recovered work zone for the Utility Department on Union <br>
> Replaced 3 signal lamps and reset 9 intersections in town due to storm<br>
> Replaced load switch for phase 5 at Main & Harrison <br>
> Blocked off the following street due to flooding: Buck Dr, Benedict, and the Airport Tunnel <br>
Street Department<br>
> Completed repairing two water-cuts: 311 W. Kirk and Ridgewood between Broadway & Beard <br>
> Saw-cut water-cut at 1201 N. Park<br>
> Grinded asphalt on Southwest corner of Broadway & 9th<br>
> Repaired 5 x 6 hole on the Federal Bridge<br>
> Ran intakes 2 daya<br>
> Cleaned culverts and mud off streets at various locations<br>
> Ran sweeper at airport<br>
> Bladed at Expo<br>
> Graded the following roads: Post Office Neck, Pecan Grove, Eckel Road, Walker (north), Westlake Road, and Clearpond Road<br>
<HR><br>
UTILITY DEPARTMENT/Steve Nelms, Interim Director<br>
* Water Treatment Plant (Staff of 10)<br>
> Average production: *MGD - 3.865 Last week: *MGD - 3.646<br>
> Pumped 416,555,000 MG to date compared to 380,674,000 MG for same period last year<br>
> Performed routine plant maintenance and water testing <br>
*MGD: Million Gallons Daily<br>
* Southside Wastewater Treatment Plant (Staff of 7)<br>
> Flows averaged: *MGD - 1.876 **BOD - 15 mg/l ***TSS - 4 mg/l<br>
> Performed routine maintenance and testing on the plant<br>
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids<br>
* Northside Wastewater Treatment Plant (Staff of 7)<br>
> Flows averaged: *MGD - 1.893 **BOD - 3.8 mg/l ***TSS - 5.8 mg/l<br>
> Hauled 192,500 gallons of bio-solids so far this month <br>
> Performed routine maintenance and testing on the plant <br>
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids<br>
* Water Distribution (Staff of 11)<br>
> Service Calls - 67, Main Breaks - 2, Leak Checks - 8, Cut-offs Replaced - 1, Water/Sewer Line Locates - 43, and Reset Water Meters - 4<br>
> Repaired the following main breaks: 730 N. Pennsylvania and 1806 E. Main<br>
> Worked Shop Tickets<br>
* Valve Maintenance (staff of 3)<br>
> Located/performed serviceability check on valves at 2 locations throughout the city<br>
> Located/performed serviceability check on a fire hydrant located at Minnesota & Wayne<br>
> Eliminated a fire hydrant no longer in use on Airport Drive south of University Street<br>
* Wastewater Collection (Staff of 7)<br>
> Sewer lines flushed - 17,400 ft. Flushed (year to date) - 264,527<br>
> Total Service Calls - 32, Sewer Lines Checked - 20, Lift Stations Checked - 16, and Emergency Sewer Calls - 4<br>
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations<br>
* Capital Projects (no changes on any of the projects this week)<br>
> Kimberly Sewer Lift Station Rehab <br>
Jordon Contractors was awarded the bid. Contractor is waiting on other utilities to be relocated.<br>
> Water Line Replacement Project Midland Street <br>
All water line has been installed. Clean-up has started and sod is being laid. The overall project is 95% complete. <br>
> North Park Block 5 Sewer Line Replacement Project <br>
Trent Construction was awarded the bid. Construction began Wednesday, February 27, 2013. Contractors have completed laying the sewer line and stubbing up all services. This project is about 75% complete. <br>
> Sanitary Sewer Rehab Project (Pipe Bursting) <br>
Budgeted project amount is $1,000,000.00. This project was awarded to Jordon Contractors on March 4, 2013. Estimated start date is April 3, 2013.<br>
> Utility System Master Plan <br>
Contract awarded to SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. The Water Hydraulic Model will be completed by the end of this April. SRB has started work on the Wastewater Hydraulic Model. Staff met with SRB on March 22nd for a basis of planning meeting. <br>
<HR><br>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director<br>
* Planning<br>
> The City held nuisance abatement hearings and five (5) additional structures were ordered removed.<br>
> The City has condemned 102 structures between 2011 and the date of this report.<br>
> Staff prepared and presented materials at the April 15 City Commission meeting.<br>
> Staff met with developers and discussed current and future projects.<br>
> Staff attended the Chamber Beautification and Enhancement Meeting.<br>
> Staff prepared materials and reports for the Planning Commission.<br>
> Building inspections staff conducted numerous inspections and plan reviews.<br>
> Action Center staff process dozens of nuisance complaints.<br>
* Current Projects (no changes on any of the projects this week)<br>
> Downtown Streetscape Project <br>
ODOT awarded the City of Shawnee a $400,000.00 Transportation Enhancement Grant A survey was recently done of the area and engineering and design work is ongoing so that the project can be bid immediately upon notice of funding decision. Phase 2 of the Streetscape Plan will improve a four-block area of Main Street with new sidewalks, landscaping, street lights, signal lights, pedestrian improvements and utility work. <br>
> Façade Grant Program <br>
Staff collected submitted application for Round 2 of the Façade Grant process.<br>
> Land Development Code <br>
Staff continues work on revising the City's development regulations. <br>
> Wayfinding Study Implementation <br>
Staff continued work on the Wayfinding Plan implementation process; preparing to bid the wayfinding (signage) project in early 2013. At present, review of the previous implementation plan and the preparation of documents for bid are underway. <br>
<HR><br>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations<br>
* Parks Maintenance Division (Staff of 8)<br>
> Repairing sprinkler systems (Mall Drive and Bell Street)<br>
> Daily cleanup route on Main Street and in city parks<br>
> Repairing playground equipment in several city parks<br>
> Performing repairs in several city buildings (lights, ceiling tile, wall repair, etc)<br>
* Cemetery Division (staff of 4)<br>
> 1 cremation burial last week<br>
> Leveling markers<br>
* Central Garage (Staff of 6)<br>
> 16 units in last week with 28 total repairs<br>
> EVT School and testing <br>
* Current Projects <br>
> Municipal Swimming Pool <br>
Public viewing and comment session on April 11th went well. Architect is applying the comments to the drawing and going back over costs<br>
> Municipal Court Offices Remodel <br>
Drawings and specifications are complete. We are acquiring quotes on this project<br>
> Trash Off <br>
We had six groups signed up for a total of 38 volunteers who collected 31 bags of trash. There is one more group set up to work on April 28th in the downtown area <br>
> City Hall ADA Restroom Project (no change on project)<br>
Drawings nearing completion; bid project in July 2013 <br>
> Auditorium Exterior Restoration and Window Replacement (no change on project)<br>
Specifications are nearing completion; will bid project soon<br>
<HR><br>
AIRPORT/Rex Hennen, Assistant Airport Manager (no changes this week)<br>
* Fuel Sales <br>
> Sales are steadily increasing <br>
March 2012 = Avgas 2,135.14 Gallons; Jet A 2,003.60 Gallons<br>
March 2013 = Avgas 2,611.42 Gallons; Jet A 3,232.66 Gallons<br>
* Airport Advisory Board<br>
> Regular monthly meeting rescheduled to April 24, 2013 <br>
* Foreign Trade Zone Application <br>
> Application has been approved; will work with SEDF to market the Airport's new designation <br>
* "Oklahoma Certified Site Program - Aerospace Park" <br>
> Application is being completed by SEDF and airport staff<br>
<HR><br>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk<br>
* City Clerk<br>
> Preparation of 4/15/13 City Commission and Authorities minutes<br>
> Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee<br>
* Utility Billing/Customer Service<br>
> Zone 1 cut-off for non-payment (4/17/13)<br>
> Zone 1 billing (4/19/13) <br>
> Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections, and sanitation<br>
<HR><br>
EXPOSITION CENTER/Mike Jackson, Operations Manager<br>
* Events: April 14-21, 2013 <br>
> April 16, St. Anthony's Spring Style Show, Conference Center <br>
> April 17, St. Anthony's PAL, Conference Center <br>
> April 18-19, St. Anthony's Employees Training, Conference Center <br>
> April 19, Pipeline Awareness, Conference Center, Upstairs <br>
> April 20, Ragin Cajun, Conference Center <br>
> April 20-21, Oklahoma Quarter Horse Foundation Show, Fred Humphrey Pavilion <br>
* IFYR totals as of April 13, 2013 <br>
>Contestants Entries - 496 >Event Entries - 922 >States - 26 <br>
<HR><br>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer<br>
> Reset forgotten passwords and added new users for imaging system in Utilities<br>
> Reviewed new imaging system configuration process, functions<br>
> Produced, edited, and promoted 04/15/2013 Commission meeting<br>
> VOIP meeting / planning session <br>
> Replaced desktops at Fire station #2 and deployed UPS updates at Fire Stations<br>
> Resolved end user created display issue in Emergency Management<br>
> Updated various Fire Departments software<br>
> Continued police mobile device deployments<br>
> Updated social media for Mall Fire Alarm questions over weekend<br>
> Forwarded / responded to various Facebook comments/questions<br>
> Program Ch30 City Report / Connect videos<br>
* Various Major Project Updates<br>
▪ Backup appliance documentation / PO input processed<br>
▪ VoIP network equipment upgrade project order processed<br>
▪ Desktop replacement systems order processed<br>
▪ Enterprise Antivirus / anti malware product migration reviewed/planned<br>
▪ Construction inspector mobile replacement processed<br>
▪ Mobile tablet testing parts / mounts processed<br>
<HR><br>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance<br>
> Prepared items for agenda<br>
> Met with City Manager concerning budget <br>
> Worked on General Budget, small funds, 301 and 302 budgets, and completed SMA budget<br>
> Met with a few commissioners concerning budget<br>
> Entered budget amendment<br>
> Worked on CDBG<br>
> Completed budget narrative <br>
<HR><br>
EMERGENCY MANAGEMENT/Don Lynch, Director<br>
* Communications Technician<br>
> Performed Weekly EOC Radio Tests on Wednesday morning <br>
> Continued maintenance and operational checks on outdoor warning devices<br>
> Continued renovating the EOC radio room and transmitter room<br>
> Repaired battery charger for Police Department<br>
> Installed Firecom system for new brush pumpers for Fire Department<br>
* Emergency Management Technician<br>
> Assisted Communications Technician with outdoor warning device tests<br>
> Processed telephone bills<br>
> Worked on addressing request<br>
> Assisted with EOC staffing for 2 Severe Weather Events<br>
> Registered 3 storm shelters<br>
> Participated in videotaping of operations in EOC for channel 30 <br>
* Emergency Management Director<br>
> Attended mandatory Emergency Vehicle Operations Course Refresher on Monday afternoon<br>
> Activated EOC with partial staffing for storm watch operations on Monday night<br>
> Activated EOC for storm watch operations on Thursday afternoon.<br>
Emergency Management (continued)<br>
* Current Projects <br>
> Telephone System Replacement <br>
Products received and in vendor warehouse; Awaiting network switch upgrade for installation. <br>
Time frame for network Switch Replacement is May 17, 2013<br>
Tentative Target Date for running cable is May 22-23, 2013<br>
Tentative Target Date for installation of Desk sets is May 28<br>
> Conventional Radio Upgrade: <br>
Fire Stations # 2 and 3 control stations are awaiting installation/reprogramming from Total Radio.<br>
VHF and UHF new frequency licenses received from the FCC<br>
Installation of Interface cable for Oklahoma Ma/Com interoperability radio to GAItronics console still awaiting installation from Total Radio.<br>
> 800 MHz Upgrade/Enhancement (no change on project)<br>
Proceeding with verifying project requirements and components list<br>
<HR><br>
FIRE DEPARTMENT/David Short, Chief <br>
* Suppression <br>
> Responded to 98 emergency calls: Breakdown of calls: Fires - 6, Good Intent Calls - 22, <br>
Rescue/EMS - 62, Service Calls - 3, and False Alarms - 5 <br>
* Prevention<br>
New Construction Inspections:<br>
> Shawnee Memory Care, 1723 Airport Road<br>
> Cottage Park, 1702 N. Kickapoo<br>
Investigations<br>
> Follow-up investigation at 120 W. Wallace<br>
Permits and On-Site Inspections<br>
> Open Burn at 1406 Cambridge<br>
* Training<br>
> Continuation Training for seven (7) Probationary Fire Fighters<br>
<HR><br>
POLICE DEPARTMENT/Russ Frantz, Chief<br>
* Police<br>
> Reports: 146 / Total Citations: 109 / Handwritten Citations: 19 / E-Citations: 90 (82.57%)<br>
> Arrests: 37 <br>
> Traffic Saturation Patrols and Checkpoints Friday night<br>
> Two subjects arrested at disturbance at Buffalo Wild Wings<br>
> Motorcycle club house 200 Block S. Penn cited for disturbance<br>
* Dispatch <br>
> Managed 1815 calls for service (Police/Fire/EMS)<br>
* COP's Grant Program <br>
> Saturation Patrols and Checkpoints<br>
> Continuing investigation on old missing person/homicide case - three bodies located<br>
> ALICE training for community at Gordon Cooper Technology Center<br>
* CID<br>
> 24 Cases Forwarded to CID for Review<br>
> 13 Felony Cases Assigned / 4 Other Case Assigned <br>
> 16 Felony Cases Cleared / 1 Other Case Cleared<br>
> 14 Felony Cases Filed through the DA's Office<br>
> 1 Total Arrest Made<br>
> $4,969.13 Total Property Recovered<br>
* Animal Control <br>
>Calls Responded: 76 >Animals Impounded: 31 >Animals reclaimed: 4 >Animals adopted: 2<br>
* Staff<br>
> Police Officers - 59 / 3 open positions / 1 in FTO Training / 1 at FBI Training / 1 deployed on Military / 53 available <br>
> Dispatch positions - 13 / 12 available for service / 2 in training status / 1 open position<br>
> Animal Control Positions - 4 / 4 available for service<br>
No change on any of the projects this week due to the rainfall. <br>
* Kickapoo Street Widening Project <br>
> ODOT awarded the Kickapoo Paving Project to Haskell-Lemon Construction for a total project construction cost of $10,930,517.98 (including water line costs). Work on the project is underway with relocation of the waterline. Contractor has laid line from the Spur to Independence, once waterline work is completed in the vicinity of Kickapoo & Independence the paving Contractor (Haskel-Lemon) will be able to begin on paving construction from the Spur to Independence. The existing street just south of Arvest Bank on the west side of Kickapoo has been removed and grade work started for the new City Street to be built at that location. Project is scheduled to be completed by May of 2014<br>
* Airport Trails Project <br>
> City Commission awarded project to Bishop Paving in the amount of $633,409.90. Work on the track has begun, and Contractor has completed removal of existing track. All CKD base stabilization has been completed and Contractor has begun laying the asphalt track. Overall, project is approximately 80% complete. Weather and rains have really hampered this project. The project is a calendar day project with 180 days allotted for completion of the 3.75 miles of 10 foot trail being installed. This project is a complete removal and replacement of the City existing trail(s) around the Airport, and trail widened to 10 feet, approximately 3.75 miles of trail. Anticipate construction being completed by June 2013. <br>
* Main Street Streetscape Project <br>
> Field survey work has been completed and submitted to City for review. Preliminary design work has been started as time allows on this project. Project design will follow closely the design layout that was used on the Bell Street Streetscape Project. Preliminary design is approximately 80% complete. ODOT has announced that the City of Shawnee was approved for the $400,000 enhancement grant, and with funding from the Downtown TIFF District, 302 Street Fund, and SMA, the City should be in shape to have full funding for the project. A landscape architect will be employed to finalize irrigation and landscape plans, and the City may be able to advertise this project sometime Fall 2013.<br>
* ADA Sidewalk and Ramps Project<br>
> Bid Opening for this project was at the April 15, 2013 City Commission meeting. Four bids were received ranging in costs from $127,000 to $249,000. Bids are under review and a recommendation of award will be made at the May 6, 2013 City Commission meeting.<br>
* Federal Street Bridge Repair Project <br>
> City Commission awarded the project to PbX Corporation in the amount of $685,565. Work is scheduled to begin the middle part of April. As of last week all the utilities have been removed from the bridge so that demolition work could proceed. The Contractor (PbX Corp) though is having difficulty with the railroad in getting approvals for their work and safety plan to protect the tracks from damage, but, that issue should be resolved within the next few weeks. It has been decided that actual demolition of the bridge and closure of Federal Street will occur on May 20, 2013 which will be the week following when school is out at Liberty School.<br>
* Bell Street Streetscape Project (from Farrall to 7th Street)<br>
> Project was awarded to All Roads Paving ($98,500) and work has begun on sidewalk installation beginning at Farrall Street and working north along Bell. Project is approximately 90% complete. Work will also include an enhanced crosswalk at Farrall with in-paving strobe lighting. Upon completion of project, OG&E will install decorative street lighting along the east side of Bell Street from 7th to Farrall at a cost to the City of Shawnee of $30,050.20.<br>
* City Hall Parking Lot Improvements <br>
> City Commission awarded the project to All Roads Paving in the amount of $195,235.40. Project consists of constructing a new 73 space concrete parking lot and milling/overlay the existing asphalt City Hall parking lot and alley. 90 calendar days are allotted to the project by contract, but a start date has not yet been determined. A Pre-work meeting is scheduled for April 25, 2013 at which time the All Roads will submit their executed contract with bonds and insurance, and from discussions held, a Notice to Proceed date will be determined.<br>
* Rehab Concrete Streets Project (FY11-12) <br>
> City Commission awarded the project to All Roads in the amount of $387,409.00. The focus of this project has been entirely on Independence Street east of Center. All Roads Paving (Contractor) began work January 2, 2013, and work is approximately 85% complete. Contract time ends May 2, 2013 and if contractor is not completed by that time, then the City has the ability to assess them $1,000 per day as damages until the project is completed.<br>
Traffic Control Division<br>
> Replaced Stop sign at Union & Independence and a No Parking sign at Kennedy & Wood <br>
> Recovered drums & flagging from Veterans Awareness Celebration and Shawnee Cruise Events <br>
> Replaced street marker for Juel & La Donna<br>
> Set-up and recovered work zone for the Utility Department on Union <br>
> Replaced 3 signal lamps and reset 9 intersections in town due to storm<br>
> Replaced load switch for phase 5 at Main & Harrison <br>
> Blocked off the following street due to flooding: Buck Dr, Benedict, and the Airport Tunnel <br>
Street Department<br>
> Completed repairing two water-cuts: 311 W. Kirk and Ridgewood between Broadway & Beard <br>
> Saw-cut water-cut at 1201 N. Park<br>
> Grinded asphalt on Southwest corner of Broadway & 9th<br>
> Repaired 5 x 6 hole on the Federal Bridge<br>
> Ran intakes 2 daya<br>
> Cleaned culverts and mud off streets at various locations<br>
> Ran sweeper at airport<br>
> Bladed at Expo<br>
> Graded the following roads: Post Office Neck, Pecan Grove, Eckel Road, Walker (north), Westlake Road, and Clearpond Road<br>
<HR><br>
UTILITY DEPARTMENT/Steve Nelms, Interim Director<br>
* Water Treatment Plant (Staff of 10)<br>
> Average production: *MGD - 3.865 Last week: *MGD - 3.646<br>
> Pumped 416,555,000 MG to date compared to 380,674,000 MG for same period last year<br>
> Performed routine plant maintenance and water testing <br>
*MGD: Million Gallons Daily<br>
* Southside Wastewater Treatment Plant (Staff of 7)<br>
> Flows averaged: *MGD - 1.876 **BOD - 15 mg/l ***TSS - 4 mg/l<br>
> Performed routine maintenance and testing on the plant<br>
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids<br>
* Northside Wastewater Treatment Plant (Staff of 7)<br>
> Flows averaged: *MGD - 1.893 **BOD - 3.8 mg/l ***TSS - 5.8 mg/l<br>
> Hauled 192,500 gallons of bio-solids so far this month <br>
> Performed routine maintenance and testing on the plant <br>
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids<br>
* Water Distribution (Staff of 11)<br>
> Service Calls - 67, Main Breaks - 2, Leak Checks - 8, Cut-offs Replaced - 1, Water/Sewer Line Locates - 43, and Reset Water Meters - 4<br>
> Repaired the following main breaks: 730 N. Pennsylvania and 1806 E. Main<br>
> Worked Shop Tickets<br>
* Valve Maintenance (staff of 3)<br>
> Located/performed serviceability check on valves at 2 locations throughout the city<br>
> Located/performed serviceability check on a fire hydrant located at Minnesota & Wayne<br>
> Eliminated a fire hydrant no longer in use on Airport Drive south of University Street<br>
* Wastewater Collection (Staff of 7)<br>
> Sewer lines flushed - 17,400 ft. Flushed (year to date) - 264,527<br>
> Total Service Calls - 32, Sewer Lines Checked - 20, Lift Stations Checked - 16, and Emergency Sewer Calls - 4<br>
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations<br>
* Capital Projects (no changes on any of the projects this week)<br>
> Kimberly Sewer Lift Station Rehab <br>
Jordon Contractors was awarded the bid. Contractor is waiting on other utilities to be relocated.<br>
> Water Line Replacement Project Midland Street <br>
All water line has been installed. Clean-up has started and sod is being laid. The overall project is 95% complete. <br>
> North Park Block 5 Sewer Line Replacement Project <br>
Trent Construction was awarded the bid. Construction began Wednesday, February 27, 2013. Contractors have completed laying the sewer line and stubbing up all services. This project is about 75% complete. <br>
> Sanitary Sewer Rehab Project (Pipe Bursting) <br>
Budgeted project amount is $1,000,000.00. This project was awarded to Jordon Contractors on March 4, 2013. Estimated start date is April 3, 2013.<br>
> Utility System Master Plan <br>
Contract awarded to SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. The Water Hydraulic Model will be completed by the end of this April. SRB has started work on the Wastewater Hydraulic Model. Staff met with SRB on March 22nd for a basis of planning meeting. <br>
<HR><br>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director<br>
* Planning<br>
> The City held nuisance abatement hearings and five (5) additional structures were ordered removed.<br>
> The City has condemned 102 structures between 2011 and the date of this report.<br>
> Staff prepared and presented materials at the April 15 City Commission meeting.<br>
> Staff met with developers and discussed current and future projects.<br>
> Staff attended the Chamber Beautification and Enhancement Meeting.<br>
> Staff prepared materials and reports for the Planning Commission.<br>
> Building inspections staff conducted numerous inspections and plan reviews.<br>
> Action Center staff process dozens of nuisance complaints.<br>
* Current Projects (no changes on any of the projects this week)<br>
> Downtown Streetscape Project <br>
ODOT awarded the City of Shawnee a $400,000.00 Transportation Enhancement Grant A survey was recently done of the area and engineering and design work is ongoing so that the project can be bid immediately upon notice of funding decision. Phase 2 of the Streetscape Plan will improve a four-block area of Main Street with new sidewalks, landscaping, street lights, signal lights, pedestrian improvements and utility work. <br>
> Façade Grant Program <br>
Staff collected submitted application for Round 2 of the Façade Grant process.<br>
> Land Development Code <br>
Staff continues work on revising the City's development regulations. <br>
> Wayfinding Study Implementation <br>
Staff continued work on the Wayfinding Plan implementation process; preparing to bid the wayfinding (signage) project in early 2013. At present, review of the previous implementation plan and the preparation of documents for bid are underway. <br>
<HR><br>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations<br>
* Parks Maintenance Division (Staff of 8)<br>
> Repairing sprinkler systems (Mall Drive and Bell Street)<br>
> Daily cleanup route on Main Street and in city parks<br>
> Repairing playground equipment in several city parks<br>
> Performing repairs in several city buildings (lights, ceiling tile, wall repair, etc)<br>
* Cemetery Division (staff of 4)<br>
> 1 cremation burial last week<br>
> Leveling markers<br>
* Central Garage (Staff of 6)<br>
> 16 units in last week with 28 total repairs<br>
> EVT School and testing <br>
* Current Projects <br>
> Municipal Swimming Pool <br>
Public viewing and comment session on April 11th went well. Architect is applying the comments to the drawing and going back over costs<br>
> Municipal Court Offices Remodel <br>
Drawings and specifications are complete. We are acquiring quotes on this project<br>
> Trash Off <br>
We had six groups signed up for a total of 38 volunteers who collected 31 bags of trash. There is one more group set up to work on April 28th in the downtown area <br>
> City Hall ADA Restroom Project (no change on project)<br>
Drawings nearing completion; bid project in July 2013 <br>
> Auditorium Exterior Restoration and Window Replacement (no change on project)<br>
Specifications are nearing completion; will bid project soon<br>
<HR><br>
AIRPORT/Rex Hennen, Assistant Airport Manager (no changes this week)<br>
* Fuel Sales <br>
> Sales are steadily increasing <br>
March 2012 = Avgas 2,135.14 Gallons; Jet A 2,003.60 Gallons<br>
March 2013 = Avgas 2,611.42 Gallons; Jet A 3,232.66 Gallons<br>
* Airport Advisory Board<br>
> Regular monthly meeting rescheduled to April 24, 2013 <br>
* Foreign Trade Zone Application <br>
> Application has been approved; will work with SEDF to market the Airport's new designation <br>
* "Oklahoma Certified Site Program - Aerospace Park" <br>
> Application is being completed by SEDF and airport staff<br>
<HR><br>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk<br>
* City Clerk<br>
> Preparation of 4/15/13 City Commission and Authorities minutes<br>
> Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee<br>
* Utility Billing/Customer Service<br>
> Zone 1 cut-off for non-payment (4/17/13)<br>
> Zone 1 billing (4/19/13) <br>
> Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections, and sanitation<br>
<HR><br>
EXPOSITION CENTER/Mike Jackson, Operations Manager<br>
* Events: April 14-21, 2013 <br>
> April 16, St. Anthony's Spring Style Show, Conference Center <br>
> April 17, St. Anthony's PAL, Conference Center <br>
> April 18-19, St. Anthony's Employees Training, Conference Center <br>
> April 19, Pipeline Awareness, Conference Center, Upstairs <br>
> April 20, Ragin Cajun, Conference Center <br>
> April 20-21, Oklahoma Quarter Horse Foundation Show, Fred Humphrey Pavilion <br>
* IFYR totals as of April 13, 2013 <br>
>Contestants Entries - 496 >Event Entries - 922 >States - 26 <br>
<HR><br>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer<br>
> Reset forgotten passwords and added new users for imaging system in Utilities<br>
> Reviewed new imaging system configuration process, functions<br>
> Produced, edited, and promoted 04/15/2013 Commission meeting<br>
> VOIP meeting / planning session <br>
> Replaced desktops at Fire station #2 and deployed UPS updates at Fire Stations<br>
> Resolved end user created display issue in Emergency Management<br>
> Updated various Fire Departments software<br>
> Continued police mobile device deployments<br>
> Updated social media for Mall Fire Alarm questions over weekend<br>
> Forwarded / responded to various Facebook comments/questions<br>
> Program Ch30 City Report / Connect videos<br>
* Various Major Project Updates<br>
▪ Backup appliance documentation / PO input processed<br>
▪ VoIP network equipment upgrade project order processed<br>
▪ Desktop replacement systems order processed<br>
▪ Enterprise Antivirus / anti malware product migration reviewed/planned<br>
▪ Construction inspector mobile replacement processed<br>
▪ Mobile tablet testing parts / mounts processed<br>
<HR><br>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance<br>
> Prepared items for agenda<br>
> Met with City Manager concerning budget <br>
> Worked on General Budget, small funds, 301 and 302 budgets, and completed SMA budget<br>
> Met with a few commissioners concerning budget<br>
> Entered budget amendment<br>
> Worked on CDBG<br>
> Completed budget narrative <br>
<HR><br>
EMERGENCY MANAGEMENT/Don Lynch, Director<br>
* Communications Technician<br>
> Performed Weekly EOC Radio Tests on Wednesday morning <br>
> Continued maintenance and operational checks on outdoor warning devices<br>
> Continued renovating the EOC radio room and transmitter room<br>
> Repaired battery charger for Police Department<br>
> Installed Firecom system for new brush pumpers for Fire Department<br>
* Emergency Management Technician<br>
> Assisted Communications Technician with outdoor warning device tests<br>
> Processed telephone bills<br>
> Worked on addressing request<br>
> Assisted with EOC staffing for 2 Severe Weather Events<br>
> Registered 3 storm shelters<br>
> Participated in videotaping of operations in EOC for channel 30 <br>
* Emergency Management Director<br>
> Attended mandatory Emergency Vehicle Operations Course Refresher on Monday afternoon<br>
> Activated EOC with partial staffing for storm watch operations on Monday night<br>
> Activated EOC for storm watch operations on Thursday afternoon.<br>
Emergency Management (continued)<br>
* Current Projects <br>
> Telephone System Replacement <br>
Products received and in vendor warehouse; Awaiting network switch upgrade for installation. <br>
Time frame for network Switch Replacement is May 17, 2013<br>
Tentative Target Date for running cable is May 22-23, 2013<br>
Tentative Target Date for installation of Desk sets is May 28<br>
> Conventional Radio Upgrade: <br>
Fire Stations # 2 and 3 control stations are awaiting installation/reprogramming from Total Radio.<br>
VHF and UHF new frequency licenses received from the FCC<br>
Installation of Interface cable for Oklahoma Ma/Com interoperability radio to GAItronics console still awaiting installation from Total Radio.<br>
> 800 MHz Upgrade/Enhancement (no change on project)<br>
Proceeding with verifying project requirements and components list<br>
<HR><br>
FIRE DEPARTMENT/David Short, Chief <br>
* Suppression <br>
> Responded to 98 emergency calls: Breakdown of calls: Fires - 6, Good Intent Calls - 22, <br>
Rescue/EMS - 62, Service Calls - 3, and False Alarms - 5 <br>
* Prevention<br>
New Construction Inspections:<br>
> Shawnee Memory Care, 1723 Airport Road<br>
> Cottage Park, 1702 N. Kickapoo<br>
Investigations<br>
> Follow-up investigation at 120 W. Wallace<br>
Permits and On-Site Inspections<br>
> Open Burn at 1406 Cambridge<br>
* Training<br>
> Continuation Training for seven (7) Probationary Fire Fighters<br>
<HR><br>
POLICE DEPARTMENT/Russ Frantz, Chief<br>
* Police<br>
> Reports: 146 / Total Citations: 109 / Handwritten Citations: 19 / E-Citations: 90 (82.57%)<br>
> Arrests: 37 <br>
> Traffic Saturation Patrols and Checkpoints Friday night<br>
> Two subjects arrested at disturbance at Buffalo Wild Wings<br>
> Motorcycle club house 200 Block S. Penn cited for disturbance<br>
* Dispatch <br>
> Managed 1815 calls for service (Police/Fire/EMS)<br>
* COP's Grant Program <br>
> Saturation Patrols and Checkpoints<br>
> Continuing investigation on old missing person/homicide case - three bodies located<br>
> ALICE training for community at Gordon Cooper Technology Center<br>
* CID<br>
> 24 Cases Forwarded to CID for Review<br>
> 13 Felony Cases Assigned / 4 Other Case Assigned <br>
> 16 Felony Cases Cleared / 1 Other Case Cleared<br>
> 14 Felony Cases Filed through the DA's Office<br>
> 1 Total Arrest Made<br>
> $4,969.13 Total Property Recovered<br>
* Animal Control <br>
>Calls Responded: 76 >Animals Impounded: 31 >Animals reclaimed: 4 >Animals adopted: 2<br>
* Staff<br>
> Police Officers - 59 / 3 open positions / 1 in FTO Training / 1 at FBI Training / 1 deployed on Military / 53 available <br>
> Dispatch positions - 13 / 12 available for service / 2 in training status / 1 open position<br>
> Animal Control Positions - 4 / 4 available for service<br>
Monday, April 22, 2013
Bulk Waste schedule for May 2013.
The curbside Bulk Waste schedule for May 2013 has been posted on our Sanitation Page. Click the link below to view it.
Friday, April 19, 2013
Staff Activity Report for April 7 - 13, 2013
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
* Kickapoo Street Widening Project
> ODOT awarded the Kickapoo Paving Project to Haskell-Lemon Construction for a total project construction cost of $10,930,517.98 (including water line costs). Work on the project is underway with relocation of the waterline. Contractor has laid line from the Spur to Independence, once waterline work is completed in the vicinity of Kickapoo & Independence the paving Contractor (Haskel-Lemon) will be able to begin on paving construction from the Spur to Independence. The existing street just south of Arvest Bank on the west side of Kickapoo has been removed and grade work started for the new City Street to be built at that location. Project is scheduled to be completed by May of 2014
* Airport Trails Project
> City Commission awarded project to Bishop Paving in the amount of $633,409.90. Work on the track has begun, and Contractor has completed removal of existing track. All CKD base stabilization has been completed and Contractor has begun laying the asphalt track. Overall, project is approximately 80% complete. Weather and rains have really hampered this project. The project is a calendar day project with 180 days allotted for completion of the 3.75 miles of 10 foot trail being installed. This project is a complete removal and replacement of the City existing trail(s) around the Airport, and trail widened to 10 feet, approximately 3.75 miles of trail. Anticipate construction being completed by June 2013.
* Main Street Streetscape Project
> Field survey work has been completed and submitted to City for review. Preliminary design work has been started as time allows on this project. Project design will follow closely the design layout that was used on the Bell Street Streetscape Project. Preliminary design is approximately 80% complete. ODOT has announced that the City of Shawnee was approved for the $400,000 enhancement grant, and with funding from the Downtown TIFF District, 302 Street Fund, and SMA, the City should be in shape to have full funding for the project. A landscape architect will be employed to finalize irrigation and landscape plans, and the City may be able to advertise this project sometime Fall 2013.
* ADA Sidewalk and Ramps Project
> Bid Opening for this project was at the April 15, 2013 City Commission meeting. Four bids were received ranging in costs from $127,000 to $249,000. Bids are under review and a recommendation of award will be made at the May 6, 2013 City Commission meeting.
* Federal Street Bridge Repair Project
> City Commission awarded the project to PbX Corporation in the amount of $685,565. Work is scheduled to begin the middle part of April. As of last week all the utilities have been removed from the bridge so that demolition work could proceed. The Contractor (PbX Corp) though is having difficulty with the railroad in getting approvals for their work and safety plan to protect the tracks from damage, but, that issue should be resolved within the next few weeks. It has been decided that actual demolition of the bridge and closure of Federal Street will occur on May 20, 2013 which will be the week following when school is out at Liberty School.
* Bell Street Streetscape Project (from Farrall to 7th Street)
> Project was awarded to All Roads Paving ($98,500) and work has begun on sidewalk installation beginning at Farrall Street and working north along Bell. Project is approximately 90% complete. Work will also include an enhanced crosswalk at Farrall with in-paving strobe lighting. Upon completion of project, OG&E will install decorative street lighting along the east side of Bell Street from 7th to Farrall at a cost to the City of Shawnee of $30,050.20.
* City Hall Parking Lot Improvements
> City Commission awarded the project to All Roads Paving in the amount of $195,235.40. Project consists of constructing a new 73 space concrete parking lot and milling/overlay the existing asphalt City Hall parking lot and alley. 90 calendar days are allotted to the project by contract, but a start date has not yet been determined. A Pre-work meeting is scheduled for April 25, 2013 at which time the All Roads will submit their executed contract with bonds and insurance, and from discussions held, a Notice to Proceed date will be determined.
* Rehab Concrete Streets Project (FY11-12)
> City Commission awarded the project to All Roads in the amount of $387,409.00. The focus of this project has been entirely on Independence Street east of Center. All Roads Paving (Contractor) began work January 2, 2013, and work is approximately 85% complete. Contract time ends May 2, 2013 and if contractor is not completed by that time, then the City has the ability to assess them $1,000 per day as damages until the project is completed.
Traffic Control Division
> Replaced James Allen bridge sign on S. Beard
> Checked pedestrian heads for burn outs
> Set up drums & flagging for 1st Annual Shawnee Cruise
> Set work zone for Street Department on Kirk
> Checked intakes in sector 3
> Replaced street marker for Brangus & Independence and Juel & Del Rancho
> Checked airport tunnel for bad lights
> Checked areas for flooding
> Checked signalized intersections
> Dropped off 20 cones and 6 drums to OK Classics and 20 cones to parking lot at 7th & Bell
> Checked and repaired type I and type III barricades that came in from the field
Street Department
> Completed repairing the following water-cuts: Lindale & Oakland (15x9), 1706 E. Walnut (12x14), 1205 N. Park (16x25), and 1218 N. Park (25x16)
> Saw-cut water-cuts on Ridgewood between Broadway & Beard on the north and south side.
> Saw-cut Bingham Circle for concrete panel replacement; citizen's call in.
> Hauled 4 loads of rock to Westech and graded
> Picked up trash on Ingram west of Walker; citizen call-in
> Started repairs on two water-cuts: 311 W. Kirk (20x20; 75% complete) and on Ridgewood between Broadway & Beard (north side, (10x10; 50% complete)
> Hauled 5 loads of millings to Post Office Lane and graded
> Sweeper ran 5 days and the Patch truck ran 2 days
> Roads graded: Perry Road, Pecan Grove, Walker North, and Lake Road east of Patterson
<HR>
UTILITY DEPARTMENT/Steve Nelms, Interim Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 3.646 Last week: *MGD - 3.618
> Pumped 388,485,000 MG to date compared to 352,911,000 MG for same period last year
> Performed routine plant maintenance and water testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.948 **BOD - 10 mg/l ***TSS - 6 mg/l
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 2.004 **BOD - 5.3 mg/l ***TSS - 4.3 mg/l
> Hauled 82,500 gallons of bio-solids so far this month
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 67, Main Breaks - 2, Leak Checks - 11, Cut-offs Replaced - 8, Water/Sewer Line Locates - 41, and Reset Water Meters - 14
> Repaired a main break at Madeline Drive
> Worked Shop Tickets
* Valve Maintenance (staff of 3)
> Located/performed serviceability check on valves at 3 locations throughout the city
> Located/performed serviceability check on fire hydrants at 12 locations throughout the city
> Repaired/rebuilt fire hydrants at 4 locations throughout the city
> Raised fire hydrants at 2 locations
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 13,000 ft. Flushed (year to date) - 247,127
> Total Service Calls - 34, Sewer Lines Checked - 13, Lift Stations Checked - 16, and Emergency Sewer Calls - 13
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Capital Projects (no changes on any of the projects this week)
> Kimberly Sewer Lift Station Rehab
Jordon Contractors was awarded the bid. Contractor is waiting on other utilities to be relocated.
> Water Line Replacement Project Midland Street
All water line has been installed. Clean-up has started and sod is being laid. The overall project is 95% complete.
> North Park Block 5 Sewer Line Replacement Project
Trent Construction was awarded the bid. Construction began Wednesday, February 27, 2013. Contractors have completed laying the sewer line and stubbing up all services. This project is about 75% complete.
> Sanitary Sewer Rehab Project (Pipe Bursting)
Budgeted project amount is $1,000,000.00. This project was awarded to Jordon Contractors on March 4, 2013. Estimated start date is April 3, 2013.
> Utility System Master Plan
Contract awarded to SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. The Water Hydraulic Model will be completed by the end of this April. SRB has started work on the Wastewater Hydraulic Model. Staff met with SRB on March 22nd for a basis of planning meeting.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Presented materials at the Planning Commission meeting
> Prepared materials for the April 15 City Commission meeting
> Met with developers on planned Shawnee projects
> Nuisance abatement hearings were held/one structure ordered removed and declared dilapidated
> The City of Shawnee has condemned 96 structures between 2011-2013
> Staff attended the public meeting regarding the Municipal Pool project at the EXPO
* Shawnee Urban Renewal Authority
> Placed two projects out for bid
> Opened and processed bids on one project
> Signed contract for work on one project with contractor
* Current Projects (no changes on any of the projects this week)
> Downtown Streetscape Project
ODOT awarded the City of Shawnee a $400,000.00 Transportation Enhancement Grant A survey was recently done of the area and engineering and design work is ongoing so that the project can be bid immediately upon notice of funding decision. Phase 2 of the Streetscape Plan will improve a four-block area of Main Street with new sidewalks, landscaping, street lights, signal lights, pedestrian improvements and utility work.
> Façade Grant Program
Staff collected submitted application for Round 2 of the Façade Grant process.
> Land Development Code
Staff continues work on revising the City's development regulations.
> Wayfinding Study Implementation
Staff continued work on the Wayfinding Plan implementation process; preparing to bid the wayfinding (signage) project in early 2013. At present, review of the previous implementation plan and the preparation of documents for bid are underway.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 8)
> Cleaned up Lions Club Ball Fields/Repairing back stops
> Cleaned up Archery Range Road for better visibility
> Daily cleanup route on Main Street and in city parks
> Repairing playground equipment in several city parks
> Performing repairs in several city buildings (lights, ceiling tile, wall repair, etc)
* Cemetery Division (staff of 4)
> 2 burials last week
> Leveling markers
* Central Garage (Staff of 6)
> 33 units in last week with 41 total repairs
> EVT School and testing
* Current Projects
> Municipal Swimming Pool
Public viewing and comment session on April 11th went well. We received several comments which the architect is going through.
> Municipal Court Offices Remodel (no change on project)
Drawings and specifications are complete. We will bid this project soon.
> City Hall ADA Restroom Project (no change on project)
Drawings nearing completion; bid project in July 2013
> Trash Off (no change on project)
This event will take place on April 20, 2013 in Woodland Memorial Veterans Park from noon to 4:00 pm. We are teaming up with SWAT (Students Working Against Tobacco). SWAT will have some booths set up and will be picking up cigarette butts in the park.
> Auditorium Exterior Restoration and Window Replacement (no change on project)
Specifications are nearing completion; will bid project soon.
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Fuel Sales
> Sales are steadily increasing
March 2012 = Avgas 2,135.14 Gallons; Jet A 2,003.60 Gallons
March 2013 = Avgas 2,611.42 Gallons; Jet A 3,232.66 Gallons
* Airport Advisory Board
> Regular monthly meeting rescheduled to April 24, 2013
* Foreign Trade Zone Application
> Application has been approved; will work with SEDF to market the Airport's new designation
* "Oklahoma Certified Site Program - Aerospace Park"
> Application is being completed by SEDF and airport staff
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 4/15/13 City Commission and Authorities agendas
> Deputy City Clerk worked at the Records Center on 4/8/13 managing and archiving records
> Filed 2 public nuisance liens and 15 lien releases with the Pottawatomie County Clerk
> Filed 4 certifications with the Pottawatomie County Treasurer
> Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee
* Utility Billing/Customer Service
> Meetings with staff and meter readers regarding reading PCDA meters
> Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections, and sanitation
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
No report submitted this week
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Working of finalizing the 2013-2014 City Budget
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
* Events: April 7-13, 2013
> April 8-13, Sugar & Spice Children's Consignment Sale, Conference Center
> April 11-14, NBHA State Finals (Barrel Racing) Fred Humphrey Pavilion
> April 11, City of Shawnee (Pool Meeting) Conference Center, Upstairs
> April 13, Meeker Prom, Conference Center
* IFYR totals as of April 13, 2013
>Contestants Entries - 430 >Event Entries - 813 >States - 25
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Continued maintenance on Outdoor warning devices
> Performed Weekly EOC radio tests on Wednesday morning
> Programmed 800 MHz portable radio for Central Dispatch
> Programmed radio for REACT EMS and State Emergency Management
* Emergency Management Technician
> Worked on Draft City Hall Occupant Emergency Plan
> Registered 6 storm shelters
> Met with County 9-1-1 addressing coordinator on addressing issues
> Worked on Addressing requests
> Assisted with City of Ada / Pontotoc County full-scale exercise on Thursday
* Emergency Management Director
> Preparing for upcoming ICS 300 course
> Webinar demonstration of Equature software for digital logging in 9-1-1 Center
> Participated in severe weather watch activities on Tuesday night
> Served as lead evaluator for Ada / Pontotoc County full-scale exercise on Thursday
> Worked on EOP update briefing materials
> Coordinated with Consulting Attorney working on offer to lease oil and gas minerals on City owned property
* Current Projects (no change on any of the projects this week)
> Telephone System Replacement
Products received and in vendor warehouse; Awaiting network switch upgrade for installation.
> Conventional Radio Upgrade:
Fire Stations # 2 and 3 control stations are awaiting installation/reprogramming from Total Radio.
VHF License still pending action by the FCC
UHF Frequency license has been received from FCC
> 800 MHz Upgrade/Enhancement
Proceeding with verifying project requirements and components list
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 113 emergency calls: Breakdown of calls: Fires - 4, Good Intent Calls - 19,
Rescue/EMS - 82, Service Calls - 3, False Alarms - 3, and Hazardous Conditions - 2
Fire Department (continued)
* Prevention
Requested / Administrative Inspections
> Select Physical Therapy
> Carnival pre-inspection at Shawnee Mall
Investigations
> Follow-up investigation at 120 W. Wallace
Consultations / Meetings
> Met with a team from Dallas, TX interested in developing an area on N. Kickapoo
> Met with management at Wal-Mart regarding a fire lane in rear of building
Permits and On-Site Inspections
> Open Burn at 1406 Cambridge
* Training
> Continuation Training for seven (7) Probationary Fire Fighters
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 180 / Total Citations: 93 / Handwritten Citations: 29 / E-Citations: 64 (68.82%)
> Arrests: 45
> Vehicle pursuit, one (1) Shawnee unit damaged, one (1) McLoud unit damaged, Shots fired - suspect in custody
> Child Pedestrian - Vehicle accident at Main & Draper
> Great Job - Midnight Shift - Multiple burglary suspects apprehended after they broke into a church
* Dispatch
> Managed 1761 calls for service (Police/Fire/EMS)
* Accreditation: Lt. King, Accreditation Manager
> Working on Criminal Justice Information Services Facility Protection & Security requirements
> Starting file folders update process
> Continuing to update review and policies as necessary
> Working to develop handbook material for patrol officers
> Attended Priority Dispatch meeting
* COP's Grant Program
> Follow up investigations and investigated Drug Cases
> Attended the following meetings: USMS, PCSO, OSBI, Gateway, and the COP's grant
> District court for homicide case
> Follow up on missing person's case.
> Statics for Safety Corridor
> Conducted face book surveillance
> Conducted surveillance on known drug houses and suspects
> Traffic Stop (two felony arrests for possession of Methamphetamine)
> Impounded one vehicle, one citation, two city warrants served
> Packaged evidence Meeting with OSBI re: homicide case
> Transported Homicide Suspect from Task Force to Mable Bassett Prison
> Meeting and interview with suspect of joint investigation with DHS
* Evidence
> Number of evidence items brought in: 10 Number of evidence items released: 2
* CID
> 23 Cases Forwarded to CID for Review
> 12 Felony Cases Assigned / 1 Other Case Assigned
> 12 Felony Cases Cleared / 1 Other Case Cleared
> 16 Felony Cases Filed through the DA's Office
> 6 Total Arrests Made
* Animal Control
>Calls Responded: 66 >Animals Impounded: 33 >Animals reclaimed: 8 >Animals adopted: 7
* Staff
> Police Officers - 59 / 3 open positions / 1 in FTO Training / 1 at FBI Training / 1 deployed on Military / 2 on extended leave / 51 available
> Dispatch positions - 13 / 12 available for service / 2 in training status / 1 open position
> Animal Control Positions - 4 / 4 available for service
* Kickapoo Street Widening Project
> ODOT awarded the Kickapoo Paving Project to Haskell-Lemon Construction for a total project construction cost of $10,930,517.98 (including water line costs). Work on the project is underway with relocation of the waterline. Contractor has laid line from the Spur to Independence, once waterline work is completed in the vicinity of Kickapoo & Independence the paving Contractor (Haskel-Lemon) will be able to begin on paving construction from the Spur to Independence. The existing street just south of Arvest Bank on the west side of Kickapoo has been removed and grade work started for the new City Street to be built at that location. Project is scheduled to be completed by May of 2014
* Airport Trails Project
> City Commission awarded project to Bishop Paving in the amount of $633,409.90. Work on the track has begun, and Contractor has completed removal of existing track. All CKD base stabilization has been completed and Contractor has begun laying the asphalt track. Overall, project is approximately 80% complete. Weather and rains have really hampered this project. The project is a calendar day project with 180 days allotted for completion of the 3.75 miles of 10 foot trail being installed. This project is a complete removal and replacement of the City existing trail(s) around the Airport, and trail widened to 10 feet, approximately 3.75 miles of trail. Anticipate construction being completed by June 2013.
* Main Street Streetscape Project
> Field survey work has been completed and submitted to City for review. Preliminary design work has been started as time allows on this project. Project design will follow closely the design layout that was used on the Bell Street Streetscape Project. Preliminary design is approximately 80% complete. ODOT has announced that the City of Shawnee was approved for the $400,000 enhancement grant, and with funding from the Downtown TIFF District, 302 Street Fund, and SMA, the City should be in shape to have full funding for the project. A landscape architect will be employed to finalize irrigation and landscape plans, and the City may be able to advertise this project sometime Fall 2013.
* ADA Sidewalk and Ramps Project
> Bid Opening for this project was at the April 15, 2013 City Commission meeting. Four bids were received ranging in costs from $127,000 to $249,000. Bids are under review and a recommendation of award will be made at the May 6, 2013 City Commission meeting.
* Federal Street Bridge Repair Project
> City Commission awarded the project to PbX Corporation in the amount of $685,565. Work is scheduled to begin the middle part of April. As of last week all the utilities have been removed from the bridge so that demolition work could proceed. The Contractor (PbX Corp) though is having difficulty with the railroad in getting approvals for their work and safety plan to protect the tracks from damage, but, that issue should be resolved within the next few weeks. It has been decided that actual demolition of the bridge and closure of Federal Street will occur on May 20, 2013 which will be the week following when school is out at Liberty School.
* Bell Street Streetscape Project (from Farrall to 7th Street)
> Project was awarded to All Roads Paving ($98,500) and work has begun on sidewalk installation beginning at Farrall Street and working north along Bell. Project is approximately 90% complete. Work will also include an enhanced crosswalk at Farrall with in-paving strobe lighting. Upon completion of project, OG&E will install decorative street lighting along the east side of Bell Street from 7th to Farrall at a cost to the City of Shawnee of $30,050.20.
* City Hall Parking Lot Improvements
> City Commission awarded the project to All Roads Paving in the amount of $195,235.40. Project consists of constructing a new 73 space concrete parking lot and milling/overlay the existing asphalt City Hall parking lot and alley. 90 calendar days are allotted to the project by contract, but a start date has not yet been determined. A Pre-work meeting is scheduled for April 25, 2013 at which time the All Roads will submit their executed contract with bonds and insurance, and from discussions held, a Notice to Proceed date will be determined.
* Rehab Concrete Streets Project (FY11-12)
> City Commission awarded the project to All Roads in the amount of $387,409.00. The focus of this project has been entirely on Independence Street east of Center. All Roads Paving (Contractor) began work January 2, 2013, and work is approximately 85% complete. Contract time ends May 2, 2013 and if contractor is not completed by that time, then the City has the ability to assess them $1,000 per day as damages until the project is completed.
Traffic Control Division
> Replaced James Allen bridge sign on S. Beard
> Checked pedestrian heads for burn outs
> Set up drums & flagging for 1st Annual Shawnee Cruise
> Set work zone for Street Department on Kirk
> Checked intakes in sector 3
> Replaced street marker for Brangus & Independence and Juel & Del Rancho
> Checked airport tunnel for bad lights
> Checked areas for flooding
> Checked signalized intersections
> Dropped off 20 cones and 6 drums to OK Classics and 20 cones to parking lot at 7th & Bell
> Checked and repaired type I and type III barricades that came in from the field
Street Department
> Completed repairing the following water-cuts: Lindale & Oakland (15x9), 1706 E. Walnut (12x14), 1205 N. Park (16x25), and 1218 N. Park (25x16)
> Saw-cut water-cuts on Ridgewood between Broadway & Beard on the north and south side.
> Saw-cut Bingham Circle for concrete panel replacement; citizen's call in.
> Hauled 4 loads of rock to Westech and graded
> Picked up trash on Ingram west of Walker; citizen call-in
> Started repairs on two water-cuts: 311 W. Kirk (20x20; 75% complete) and on Ridgewood between Broadway & Beard (north side, (10x10; 50% complete)
> Hauled 5 loads of millings to Post Office Lane and graded
> Sweeper ran 5 days and the Patch truck ran 2 days
> Roads graded: Perry Road, Pecan Grove, Walker North, and Lake Road east of Patterson
<HR>
UTILITY DEPARTMENT/Steve Nelms, Interim Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 3.646 Last week: *MGD - 3.618
> Pumped 388,485,000 MG to date compared to 352,911,000 MG for same period last year
> Performed routine plant maintenance and water testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.948 **BOD - 10 mg/l ***TSS - 6 mg/l
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 2.004 **BOD - 5.3 mg/l ***TSS - 4.3 mg/l
> Hauled 82,500 gallons of bio-solids so far this month
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 67, Main Breaks - 2, Leak Checks - 11, Cut-offs Replaced - 8, Water/Sewer Line Locates - 41, and Reset Water Meters - 14
> Repaired a main break at Madeline Drive
> Worked Shop Tickets
* Valve Maintenance (staff of 3)
> Located/performed serviceability check on valves at 3 locations throughout the city
> Located/performed serviceability check on fire hydrants at 12 locations throughout the city
> Repaired/rebuilt fire hydrants at 4 locations throughout the city
> Raised fire hydrants at 2 locations
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 13,000 ft. Flushed (year to date) - 247,127
> Total Service Calls - 34, Sewer Lines Checked - 13, Lift Stations Checked - 16, and Emergency Sewer Calls - 13
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Capital Projects (no changes on any of the projects this week)
> Kimberly Sewer Lift Station Rehab
Jordon Contractors was awarded the bid. Contractor is waiting on other utilities to be relocated.
> Water Line Replacement Project Midland Street
All water line has been installed. Clean-up has started and sod is being laid. The overall project is 95% complete.
> North Park Block 5 Sewer Line Replacement Project
Trent Construction was awarded the bid. Construction began Wednesday, February 27, 2013. Contractors have completed laying the sewer line and stubbing up all services. This project is about 75% complete.
> Sanitary Sewer Rehab Project (Pipe Bursting)
Budgeted project amount is $1,000,000.00. This project was awarded to Jordon Contractors on March 4, 2013. Estimated start date is April 3, 2013.
> Utility System Master Plan
Contract awarded to SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. The Water Hydraulic Model will be completed by the end of this April. SRB has started work on the Wastewater Hydraulic Model. Staff met with SRB on March 22nd for a basis of planning meeting.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Presented materials at the Planning Commission meeting
> Prepared materials for the April 15 City Commission meeting
> Met with developers on planned Shawnee projects
> Nuisance abatement hearings were held/one structure ordered removed and declared dilapidated
> The City of Shawnee has condemned 96 structures between 2011-2013
> Staff attended the public meeting regarding the Municipal Pool project at the EXPO
* Shawnee Urban Renewal Authority
> Placed two projects out for bid
> Opened and processed bids on one project
> Signed contract for work on one project with contractor
* Current Projects (no changes on any of the projects this week)
> Downtown Streetscape Project
ODOT awarded the City of Shawnee a $400,000.00 Transportation Enhancement Grant A survey was recently done of the area and engineering and design work is ongoing so that the project can be bid immediately upon notice of funding decision. Phase 2 of the Streetscape Plan will improve a four-block area of Main Street with new sidewalks, landscaping, street lights, signal lights, pedestrian improvements and utility work.
> Façade Grant Program
Staff collected submitted application for Round 2 of the Façade Grant process.
> Land Development Code
Staff continues work on revising the City's development regulations.
> Wayfinding Study Implementation
Staff continued work on the Wayfinding Plan implementation process; preparing to bid the wayfinding (signage) project in early 2013. At present, review of the previous implementation plan and the preparation of documents for bid are underway.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 8)
> Cleaned up Lions Club Ball Fields/Repairing back stops
> Cleaned up Archery Range Road for better visibility
> Daily cleanup route on Main Street and in city parks
> Repairing playground equipment in several city parks
> Performing repairs in several city buildings (lights, ceiling tile, wall repair, etc)
* Cemetery Division (staff of 4)
> 2 burials last week
> Leveling markers
* Central Garage (Staff of 6)
> 33 units in last week with 41 total repairs
> EVT School and testing
* Current Projects
> Municipal Swimming Pool
Public viewing and comment session on April 11th went well. We received several comments which the architect is going through.
> Municipal Court Offices Remodel (no change on project)
Drawings and specifications are complete. We will bid this project soon.
> City Hall ADA Restroom Project (no change on project)
Drawings nearing completion; bid project in July 2013
> Trash Off (no change on project)
This event will take place on April 20, 2013 in Woodland Memorial Veterans Park from noon to 4:00 pm. We are teaming up with SWAT (Students Working Against Tobacco). SWAT will have some booths set up and will be picking up cigarette butts in the park.
> Auditorium Exterior Restoration and Window Replacement (no change on project)
Specifications are nearing completion; will bid project soon.
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Fuel Sales
> Sales are steadily increasing
March 2012 = Avgas 2,135.14 Gallons; Jet A 2,003.60 Gallons
March 2013 = Avgas 2,611.42 Gallons; Jet A 3,232.66 Gallons
* Airport Advisory Board
> Regular monthly meeting rescheduled to April 24, 2013
* Foreign Trade Zone Application
> Application has been approved; will work with SEDF to market the Airport's new designation
* "Oklahoma Certified Site Program - Aerospace Park"
> Application is being completed by SEDF and airport staff
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 4/15/13 City Commission and Authorities agendas
> Deputy City Clerk worked at the Records Center on 4/8/13 managing and archiving records
> Filed 2 public nuisance liens and 15 lien releases with the Pottawatomie County Clerk
> Filed 4 certifications with the Pottawatomie County Treasurer
> Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee
* Utility Billing/Customer Service
> Meetings with staff and meter readers regarding reading PCDA meters
> Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections, and sanitation
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
No report submitted this week
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Working of finalizing the 2013-2014 City Budget
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
* Events: April 7-13, 2013
> April 8-13, Sugar & Spice Children's Consignment Sale, Conference Center
> April 11-14, NBHA State Finals (Barrel Racing) Fred Humphrey Pavilion
> April 11, City of Shawnee (Pool Meeting) Conference Center, Upstairs
> April 13, Meeker Prom, Conference Center
* IFYR totals as of April 13, 2013
>Contestants Entries - 430 >Event Entries - 813 >States - 25
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Continued maintenance on Outdoor warning devices
> Performed Weekly EOC radio tests on Wednesday morning
> Programmed 800 MHz portable radio for Central Dispatch
> Programmed radio for REACT EMS and State Emergency Management
* Emergency Management Technician
> Worked on Draft City Hall Occupant Emergency Plan
> Registered 6 storm shelters
> Met with County 9-1-1 addressing coordinator on addressing issues
> Worked on Addressing requests
> Assisted with City of Ada / Pontotoc County full-scale exercise on Thursday
* Emergency Management Director
> Preparing for upcoming ICS 300 course
> Webinar demonstration of Equature software for digital logging in 9-1-1 Center
> Participated in severe weather watch activities on Tuesday night
> Served as lead evaluator for Ada / Pontotoc County full-scale exercise on Thursday
> Worked on EOP update briefing materials
> Coordinated with Consulting Attorney working on offer to lease oil and gas minerals on City owned property
* Current Projects (no change on any of the projects this week)
> Telephone System Replacement
Products received and in vendor warehouse; Awaiting network switch upgrade for installation.
> Conventional Radio Upgrade:
Fire Stations # 2 and 3 control stations are awaiting installation/reprogramming from Total Radio.
VHF License still pending action by the FCC
UHF Frequency license has been received from FCC
> 800 MHz Upgrade/Enhancement
Proceeding with verifying project requirements and components list
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 113 emergency calls: Breakdown of calls: Fires - 4, Good Intent Calls - 19,
Rescue/EMS - 82, Service Calls - 3, False Alarms - 3, and Hazardous Conditions - 2
Fire Department (continued)
* Prevention
Requested / Administrative Inspections
> Select Physical Therapy
> Carnival pre-inspection at Shawnee Mall
Investigations
> Follow-up investigation at 120 W. Wallace
Consultations / Meetings
> Met with a team from Dallas, TX interested in developing an area on N. Kickapoo
> Met with management at Wal-Mart regarding a fire lane in rear of building
Permits and On-Site Inspections
> Open Burn at 1406 Cambridge
* Training
> Continuation Training for seven (7) Probationary Fire Fighters
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 180 / Total Citations: 93 / Handwritten Citations: 29 / E-Citations: 64 (68.82%)
> Arrests: 45
> Vehicle pursuit, one (1) Shawnee unit damaged, one (1) McLoud unit damaged, Shots fired - suspect in custody
> Child Pedestrian - Vehicle accident at Main & Draper
> Great Job - Midnight Shift - Multiple burglary suspects apprehended after they broke into a church
* Dispatch
> Managed 1761 calls for service (Police/Fire/EMS)
* Accreditation: Lt. King, Accreditation Manager
> Working on Criminal Justice Information Services Facility Protection & Security requirements
> Starting file folders update process
> Continuing to update review and policies as necessary
> Working to develop handbook material for patrol officers
> Attended Priority Dispatch meeting
* COP's Grant Program
> Follow up investigations and investigated Drug Cases
> Attended the following meetings: USMS, PCSO, OSBI, Gateway, and the COP's grant
> District court for homicide case
> Follow up on missing person's case.
> Statics for Safety Corridor
> Conducted face book surveillance
> Conducted surveillance on known drug houses and suspects
> Traffic Stop (two felony arrests for possession of Methamphetamine)
> Impounded one vehicle, one citation, two city warrants served
> Packaged evidence Meeting with OSBI re: homicide case
> Transported Homicide Suspect from Task Force to Mable Bassett Prison
> Meeting and interview with suspect of joint investigation with DHS
* Evidence
> Number of evidence items brought in: 10 Number of evidence items released: 2
* CID
> 23 Cases Forwarded to CID for Review
> 12 Felony Cases Assigned / 1 Other Case Assigned
> 12 Felony Cases Cleared / 1 Other Case Cleared
> 16 Felony Cases Filed through the DA's Office
> 6 Total Arrests Made
* Animal Control
>Calls Responded: 66 >Animals Impounded: 33 >Animals reclaimed: 8 >Animals adopted: 7
* Staff
> Police Officers - 59 / 3 open positions / 1 in FTO Training / 1 at FBI Training / 1 deployed on Military / 2 on extended leave / 51 available
> Dispatch positions - 13 / 12 available for service / 2 in training status / 1 open position
> Animal Control Positions - 4 / 4 available for service
Monday, April 15, 2013
Staff Activity Report for March 31 - April 6, 2013
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
No updates on any of the projects this week
* Kickapoo Street Widening Project
> ODOT awarded the Kickapoo Paving Project to Haskell-Lemon Construction for a total project construction cost of $10,930,517.98 (including water line costs). Work on the project is underway with relocation of the waterline. Contractor has laid line from the Spur to Independence, and has been preparing a roadbase on the east side of street for temporary asphalt paving placement that will need to be installed, then the two lanes on the west side will be shut down as removal and construction takes place there from the Spur to Independence. Project is scheduled to be completed by May of 2014
* Airport Trails Project
> City Commission awarded project to Bishop Paving in the amount of $633,409.90. Work on the track has begun, and Contractor has completed removal of existing track. All CKD base stabilization has been completed and Contractor has begun laying the asphalt track. Overall, project is approximately 75% complete. By Contract they have 180 days to complete the reconstruction of approximately 3.75 miles of 10 foot trail being installed. This project will be a complete removal and replacement of the City existing trail(s) around the Airport, and trail widened to 10 feet, approximately 3.75 miles of trail. Anticipate construction being completed by June 2013.
* Main Street Streetscape Project
> Field survey work has been completed and submitted to City for review. Preliminary design work has been started as time allows on this project. Project design will follow closely the design layout that was used on the Bell Street Streetscape Project. Preliminary design is approximately 80% complete. ODOT has announced that the City of Shawnee was approved for the $400,000 enhancement grant, and with funding from the Downtown TIFF District, 302 Street Fund, and SMA, the City should be in shape to advertise for bids soon.
* Federal Street Bridge Repair Project
> City Commission awarded the project to PbX Corporation in the amount of $685,565. Work is scheduled to begin the middle part of April. ONG has scheduled cutting and capping their line so that it can be removed from the bridge. SMA has completed inserting valves on both ends of their waterline that is attached to the bridge so that that section can be isolated and removed when the bridge deck is removed. AT&T is scheduled to begin removing their conduit/cable from the bridge beginning Monday, April 1, 2013 and taking a week to complete. Thus, it looks like we should be able to meet our start date of April 15, 2013 for the actual bridge rehabilitation construction work.
* Bell Street Streetscape Project (from Farrall to 7th Street)
> Project was awarded to All Roads Paving ($98,500) and work has begun on sidewalk installation beginning at Farrall Street and working north along Bell. Project is approximately 85% complete. Work will also include an enhanced crosswalk at Farrall with in-paving strobe lighting. Upon completion of project, OG&E will install decorative street lighting along the east side of Bell Street from 7th to Farrall at a cost to the City of Shawnee of $30,050.20.
* City Hall Parking Lot Improvements
> City Commissioners authorized staff to advertise the project for bids. Bid Opening is scheduled for the April 1, 2013 City Commission meeting. Bid Opening was on April 1, 2013 and three bids were received ranging in cost from $196,000--235,000. Bids are under review and a recommendation of award will be made at the April 15, 2013 City Commission meeting.
* Rehab Concrete Streets Project (FY11-12)
> City Commission awarded the project to All Roads in the amount of $387,409.00. All Roads Paving has begun work on Independence east of Sequoyah with removal and replacement of badly broken and cracked concrete paving panels. Work is approximately 85% complete. The week of Spring Break the Contractor worked on the area between Sequoyah School and Rickey Road. Work continues on Independence Street in that area for the next 3-4 weeks.
<HR>
UTILITY DEPARTMENT/Steve Nelms, Interim Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 3.618 Last week: *MGD - 3.613
> Pumped 362,295,000 MG to date compared to 324,316,000 MG for same period last year
> Performed routine plant maintenance and water testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.473 **BOD - 18 mg/l ***TSS - 12.0 mg/l
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.724 **BOD - 5.9 mg/l ***TSS - 12.0 mg/l
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 93, Main Breaks - 1, Leak Checks - 6, Cut-offs Replaced - 3, Water/Sewer Line Locates - 35, and Reset Water Meters - 2
> Performed the following work at the Shawnee Mall: Worked on the bypass, installed 4" pipe and a big meter.
> Worked Shop Tickets
* Valve Maintenance (staff of 3)
> Located/performed serviceability check on valves at 6 locations throughout the city
> Installed water service line at 7 Ridgewood
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 14,150 ft. Flushed (year to date) - 234,127
> Total Service Calls - 29, Sewer Lines Checked - 12, Lift Stations Checked - 28, and Emergency Sewer Calls - 15
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Capital Projects
> Kimberly Sewer Lift Station Rehab
Jordon Contractors was awarded the bid. Contractor is waiting on other utilities to be relocated.
> Water Line Replacement Project Midland Street
All water line has been installed. Clean-up has started and sod is being laid. The overall project is 95% complete.
> North Park Block 5 Sewer Line Replacement Project (no change on project)
Trent Construction was awarded the bid. Construction began Wednesday, February 27, 2013. Contractors have completed laying the sewer line and stubbing up all services. This project is about 75% complete.
> Sanitary Sewer Rehab Project (Pipe Bursting) (no change on project)
Budgeted project amount is $1,000,000.00. This project was awarded to Jordon Contractors on March 4, 2013. Estimated start date is April 3, 2013.
> Utility System Master Plan (no change on project)
Contract awarded to SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. The Water Hydraulic Model will be completed by the end of this April. SRB has started work on the Wastewater Hydraulic Model. Staff met with SRB on March 22nd for a basis of planning meeting.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
No updates on any of the projects this week
* Current Projects
> Downtown Streetscape Project
ODOT awarded the City of Shawnee a $400,000.00 Transportation Enhancement Grant A survey was recently done of the area and engineering and design work is ongoing so that the project can be bid immediately upon notice of funding decision. Phase 2 of the Streetscape Plan will improve a four-block area of Main Street with new sidewalks, landscaping, street lights, signal lights, pedestrian improvements and utility work.
> Façade Grant Program
Staff collected submitted application for Round 2 of the Façade Grant process.
> Land Development Code
Staff continues work on revising the City's development regulations.
> Wayfinding Study Implementation
Staff continued work on the Wayfinding Plan implementation process; preparing to bid the wayfinding (signage) project in early 2013. At present, review of the previous implementation plan and the preparation of documents for bid are underway.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 8)
> Repaired roof at the COEDD Building
> Daily cleanup route on Main Street and in city parks
> Mowing in City Parks has begun
> Repairing playground equipment in several city parks
> Performing repairs in several city buildings (lights, ceiling tile, wall repair, etc)
* Cemetery Division (staff of 4)
> 2 burials last week
> Leveling markers
> Herbicide spraying when weather permits
* Central Garage (Staff of 6)
> 32 units in last week with 45 total repairs
> EVT School and testing
* Current Projects
> Municipal Swimming Pool
Public viewing and comment session on April 11, 2013 at the Expo.
> Municipal Court Offices Remodel (no change on project)
Drawings and specifications are complete. We will bid this project soon.
> City Hall ADA Restroom Project (no change on project)
Drawings nearing completion; bid project in July 2013
> Trash Off (no change on project)
This event will take place on April 20, 2013 in Woodland Memorial Veterans Park from noon to 4:00 pm. We are teaming up with SWAT (Students Working Against Tobacco). SWAT will have some booths set up and will be picking up cigarette butts in the park.
> Auditorium Exterior Restoration and Window Replacement (no change on project)
Specifications are nearing completion; will bid project soon.
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
No report this week/on vacation
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 4/1/13 City Commission and Authorities minutes
> Initial preparation of 4/15/13 City Commission and Authorities agendas
> Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
* Utility Billing/Customer Service
> Zone 3 Billing (4/03/13)
> Staff meeting with PCDA to discuss assistance with meter reading
> Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections, and sanitation.
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> Worked on the Data Connect element of the voting system, ran into a road block and awaiting a solution from the vendor
> ISA issues haunted us during the latter part of the week. Friday it was rather cranky indeed.
> Worked with Vendors on Orders and quotes, systems, printer supplies and VOIP project.
> Turned over Dispatch07 to Ryan after basic build for configuration and finally installs
> Support for EM Department and the Fire Department
> Misc. User and Printer support
> Assisted Utility Billing with Sewer Average re-calcs
> Reviewed options with SMA in regard to ArcGIS purchases / needs
> Assisted with OGITA conference planning
> Scheduled / research ProQA Medical Dispatch process
> Continued setup on new dispatch workstations
> Advised Attorney's office in regards to Dropbox / iPad usage / function - meeting requested
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Prepared items for agenda
> Met with City Manager concerning budget
> Presentation to the Lions Club
> Worked on General budget and small funds
> Attended Commission Retreat
> Started to prepare narrative
> Worked on Capital Budget
> Worked on Airport stuff for April meeting
> Work on SMA budget
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
* Events: March 31-April 6, 2013
> April 2, Police Foundation Banquet, Conference Center
> April 3, OG&E Meeting, Conference Center, Upstairs
> April 5 & 6, Commissioners Retreat, Conference Center, Upstairs
> Relay for Life, Otto Krausse Building
> Taste of Home Cooking School, Conference Center
> April 6-7, Ultimate Calf Roping, Fred Humphrey Pavilion
* IFYR 2013
> Entries opened for IFYR on April 1st; this year we went completely online to enter. On April 1, 2013 there were 300 contestants entries, 593 event entries with contestants representing 25 states. On April 5, 2012 with mail in entries we had 29 contestants, 29 event entries and contestants representing 2 states. It appears that the online process so far has been very successful for us.
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Performed Weekly EOC Radio Tests on Wednesday morning
> Continued maintenance and operational checks on outdoor warning
> Continued renovating the EOC radio room and transmitter room
> Repaired leaking conduit in City Hall phone room to prevent flooding conditions
> Added 2 new VHF radios and 2 800 Mhz radios for the new Brush Pumpers at the Fire Dept.
> Developed new programming codeplug for REACTs dual band APX model radios
> Assembled XTS 1500-2500 radio cache
* Emergency Management Technician
> Worked on addressing requests
> Attended Advance Storm spotter training on Tuesday night
> Coordinated with County 9-1-1 Addressing Technician on addressing issues
* Emergency Management Director
> Worked on materials for draft Emergency Operations Plan revision
> Worked on revisions to City Hall Emergency Action Plan
> Prepared materials for EOP Stakeholders Meeting
> Traveled with group to Muskogee to review 9-1-1 Center Management and Operations
* Current Projects
> Telephone System Replacement
Products received and in vendor warehouse; Awaiting network switch upgrade for installation.
> Conventional Radio Upgrade:
Fire Stations # 2 and 3 control stations are awaiting installation/reprogramming from Total Radio.
VHF License still pending action by the FCC
UHF Frequency license has been received from FCC
> 800 MHz Upgrade/Enhancement (no change on project)
Proceeding with verifying project requirements and components list
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 90 emergency calls: Breakdown of calls: Fires - 4, Good Intent Calls - 8,
Rescue/EMS - 64, Service Calls - 3, False Alarms - 6, and Hazardous Conditions - 5
* Prevention
New Construction Inspection
> North Rock Creek School/Gymnasium
> St. Anthony Physicians Remodel
Permits and On-Site Inspections
> Open Burn: 104 St. John's Road and Wallace & Union
* Training
> Continuation Training for seven (7) Probationary Fire Fighters
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 133 / Total Citations: 80 / Handwritten Citations: 19 / E-Citations: 61 (76.25%)
> Arrests: 25
> Arrest of robbery suspect that assaulted/robbed elderly victim
> Trip to Muskogee to see joint 911 center
> Awards Banquet - Corporal J Keehn Officer of Year
* Dispatch
> Managed 1647 calls for service (Police/Fire/EMS)
* Accreditation: Lt. King, Accreditation Manager
> Working on Criminal Justice Information Services Facility Protection & Security requirements
> We passed the accreditation process
* COP's Grant Program
> Meeting w/ OBN - Meeting PCSO - Meeting w/OSBI
> Meeting with McDonalds corporate security
> Phone interviews with informants, investigate drug cases, and drug house surveillance
> Surveillance on drug dealers District court cases
> Conducted Facebook surveillance
> Honor guard practice and Honor guard detail Shawnee Police Foundation Banquet
> Transport meth lab evidence for destruction
> Traffic stop (arrest 1, two county warrants served)
* Evidence
> Number of evidence items brought in: 7 Number of evidence items released: 3
* CID
> 33 Cases Forwarded to CID for Review
> 5 Felony Cases Assigned / 1 Other Case Assigned
> 9 Felony Cases Cleared / 1 Other Case Cleared
> 12 Felony Cases Filed through the DA's Office
> 4 Total Arrests Made
* Animal Control
>Calls Responded: 81 >Animals Impounded: 16 >Animals reclaimed: 2 >Animals adopted: 1
* Staff
> Police Officers - 59 / 3 open positions / 1 in FTO Training / 2 on extended leave / 53 available
> Dispatch positions - 13 / 13 available for service / 3 in training status
> Animal Control Positions - 4 / 4 available for service
No updates on any of the projects this week
* Kickapoo Street Widening Project
> ODOT awarded the Kickapoo Paving Project to Haskell-Lemon Construction for a total project construction cost of $10,930,517.98 (including water line costs). Work on the project is underway with relocation of the waterline. Contractor has laid line from the Spur to Independence, and has been preparing a roadbase on the east side of street for temporary asphalt paving placement that will need to be installed, then the two lanes on the west side will be shut down as removal and construction takes place there from the Spur to Independence. Project is scheduled to be completed by May of 2014
* Airport Trails Project
> City Commission awarded project to Bishop Paving in the amount of $633,409.90. Work on the track has begun, and Contractor has completed removal of existing track. All CKD base stabilization has been completed and Contractor has begun laying the asphalt track. Overall, project is approximately 75% complete. By Contract they have 180 days to complete the reconstruction of approximately 3.75 miles of 10 foot trail being installed. This project will be a complete removal and replacement of the City existing trail(s) around the Airport, and trail widened to 10 feet, approximately 3.75 miles of trail. Anticipate construction being completed by June 2013.
* Main Street Streetscape Project
> Field survey work has been completed and submitted to City for review. Preliminary design work has been started as time allows on this project. Project design will follow closely the design layout that was used on the Bell Street Streetscape Project. Preliminary design is approximately 80% complete. ODOT has announced that the City of Shawnee was approved for the $400,000 enhancement grant, and with funding from the Downtown TIFF District, 302 Street Fund, and SMA, the City should be in shape to advertise for bids soon.
* Federal Street Bridge Repair Project
> City Commission awarded the project to PbX Corporation in the amount of $685,565. Work is scheduled to begin the middle part of April. ONG has scheduled cutting and capping their line so that it can be removed from the bridge. SMA has completed inserting valves on both ends of their waterline that is attached to the bridge so that that section can be isolated and removed when the bridge deck is removed. AT&T is scheduled to begin removing their conduit/cable from the bridge beginning Monday, April 1, 2013 and taking a week to complete. Thus, it looks like we should be able to meet our start date of April 15, 2013 for the actual bridge rehabilitation construction work.
* Bell Street Streetscape Project (from Farrall to 7th Street)
> Project was awarded to All Roads Paving ($98,500) and work has begun on sidewalk installation beginning at Farrall Street and working north along Bell. Project is approximately 85% complete. Work will also include an enhanced crosswalk at Farrall with in-paving strobe lighting. Upon completion of project, OG&E will install decorative street lighting along the east side of Bell Street from 7th to Farrall at a cost to the City of Shawnee of $30,050.20.
* City Hall Parking Lot Improvements
> City Commissioners authorized staff to advertise the project for bids. Bid Opening is scheduled for the April 1, 2013 City Commission meeting. Bid Opening was on April 1, 2013 and three bids were received ranging in cost from $196,000--235,000. Bids are under review and a recommendation of award will be made at the April 15, 2013 City Commission meeting.
* Rehab Concrete Streets Project (FY11-12)
> City Commission awarded the project to All Roads in the amount of $387,409.00. All Roads Paving has begun work on Independence east of Sequoyah with removal and replacement of badly broken and cracked concrete paving panels. Work is approximately 85% complete. The week of Spring Break the Contractor worked on the area between Sequoyah School and Rickey Road. Work continues on Independence Street in that area for the next 3-4 weeks.
<HR>
UTILITY DEPARTMENT/Steve Nelms, Interim Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 3.618 Last week: *MGD - 3.613
> Pumped 362,295,000 MG to date compared to 324,316,000 MG for same period last year
> Performed routine plant maintenance and water testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.473 **BOD - 18 mg/l ***TSS - 12.0 mg/l
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.724 **BOD - 5.9 mg/l ***TSS - 12.0 mg/l
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 93, Main Breaks - 1, Leak Checks - 6, Cut-offs Replaced - 3, Water/Sewer Line Locates - 35, and Reset Water Meters - 2
> Performed the following work at the Shawnee Mall: Worked on the bypass, installed 4" pipe and a big meter.
> Worked Shop Tickets
* Valve Maintenance (staff of 3)
> Located/performed serviceability check on valves at 6 locations throughout the city
> Installed water service line at 7 Ridgewood
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 14,150 ft. Flushed (year to date) - 234,127
> Total Service Calls - 29, Sewer Lines Checked - 12, Lift Stations Checked - 28, and Emergency Sewer Calls - 15
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Capital Projects
> Kimberly Sewer Lift Station Rehab
Jordon Contractors was awarded the bid. Contractor is waiting on other utilities to be relocated.
> Water Line Replacement Project Midland Street
All water line has been installed. Clean-up has started and sod is being laid. The overall project is 95% complete.
> North Park Block 5 Sewer Line Replacement Project (no change on project)
Trent Construction was awarded the bid. Construction began Wednesday, February 27, 2013. Contractors have completed laying the sewer line and stubbing up all services. This project is about 75% complete.
> Sanitary Sewer Rehab Project (Pipe Bursting) (no change on project)
Budgeted project amount is $1,000,000.00. This project was awarded to Jordon Contractors on March 4, 2013. Estimated start date is April 3, 2013.
> Utility System Master Plan (no change on project)
Contract awarded to SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. The Water Hydraulic Model will be completed by the end of this April. SRB has started work on the Wastewater Hydraulic Model. Staff met with SRB on March 22nd for a basis of planning meeting.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
No updates on any of the projects this week
* Current Projects
> Downtown Streetscape Project
ODOT awarded the City of Shawnee a $400,000.00 Transportation Enhancement Grant A survey was recently done of the area and engineering and design work is ongoing so that the project can be bid immediately upon notice of funding decision. Phase 2 of the Streetscape Plan will improve a four-block area of Main Street with new sidewalks, landscaping, street lights, signal lights, pedestrian improvements and utility work.
> Façade Grant Program
Staff collected submitted application for Round 2 of the Façade Grant process.
> Land Development Code
Staff continues work on revising the City's development regulations.
> Wayfinding Study Implementation
Staff continued work on the Wayfinding Plan implementation process; preparing to bid the wayfinding (signage) project in early 2013. At present, review of the previous implementation plan and the preparation of documents for bid are underway.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 8)
> Repaired roof at the COEDD Building
> Daily cleanup route on Main Street and in city parks
> Mowing in City Parks has begun
> Repairing playground equipment in several city parks
> Performing repairs in several city buildings (lights, ceiling tile, wall repair, etc)
* Cemetery Division (staff of 4)
> 2 burials last week
> Leveling markers
> Herbicide spraying when weather permits
* Central Garage (Staff of 6)
> 32 units in last week with 45 total repairs
> EVT School and testing
* Current Projects
> Municipal Swimming Pool
Public viewing and comment session on April 11, 2013 at the Expo.
> Municipal Court Offices Remodel (no change on project)
Drawings and specifications are complete. We will bid this project soon.
> City Hall ADA Restroom Project (no change on project)
Drawings nearing completion; bid project in July 2013
> Trash Off (no change on project)
This event will take place on April 20, 2013 in Woodland Memorial Veterans Park from noon to 4:00 pm. We are teaming up with SWAT (Students Working Against Tobacco). SWAT will have some booths set up and will be picking up cigarette butts in the park.
> Auditorium Exterior Restoration and Window Replacement (no change on project)
Specifications are nearing completion; will bid project soon.
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
No report this week/on vacation
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 4/1/13 City Commission and Authorities minutes
> Initial preparation of 4/15/13 City Commission and Authorities agendas
> Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
* Utility Billing/Customer Service
> Zone 3 Billing (4/03/13)
> Staff meeting with PCDA to discuss assistance with meter reading
> Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections, and sanitation.
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> Worked on the Data Connect element of the voting system, ran into a road block and awaiting a solution from the vendor
> ISA issues haunted us during the latter part of the week. Friday it was rather cranky indeed.
> Worked with Vendors on Orders and quotes, systems, printer supplies and VOIP project.
> Turned over Dispatch07 to Ryan after basic build for configuration and finally installs
> Support for EM Department and the Fire Department
> Misc. User and Printer support
> Assisted Utility Billing with Sewer Average re-calcs
> Reviewed options with SMA in regard to ArcGIS purchases / needs
> Assisted with OGITA conference planning
> Scheduled / research ProQA Medical Dispatch process
> Continued setup on new dispatch workstations
> Advised Attorney's office in regards to Dropbox / iPad usage / function - meeting requested
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Prepared items for agenda
> Met with City Manager concerning budget
> Presentation to the Lions Club
> Worked on General budget and small funds
> Attended Commission Retreat
> Started to prepare narrative
> Worked on Capital Budget
> Worked on Airport stuff for April meeting
> Work on SMA budget
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
* Events: March 31-April 6, 2013
> April 2, Police Foundation Banquet, Conference Center
> April 3, OG&E Meeting, Conference Center, Upstairs
> April 5 & 6, Commissioners Retreat, Conference Center, Upstairs
> Relay for Life, Otto Krausse Building
> Taste of Home Cooking School, Conference Center
> April 6-7, Ultimate Calf Roping, Fred Humphrey Pavilion
* IFYR 2013
> Entries opened for IFYR on April 1st; this year we went completely online to enter. On April 1, 2013 there were 300 contestants entries, 593 event entries with contestants representing 25 states. On April 5, 2012 with mail in entries we had 29 contestants, 29 event entries and contestants representing 2 states. It appears that the online process so far has been very successful for us.
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Performed Weekly EOC Radio Tests on Wednesday morning
> Continued maintenance and operational checks on outdoor warning
> Continued renovating the EOC radio room and transmitter room
> Repaired leaking conduit in City Hall phone room to prevent flooding conditions
> Added 2 new VHF radios and 2 800 Mhz radios for the new Brush Pumpers at the Fire Dept.
> Developed new programming codeplug for REACTs dual band APX model radios
> Assembled XTS 1500-2500 radio cache
* Emergency Management Technician
> Worked on addressing requests
> Attended Advance Storm spotter training on Tuesday night
> Coordinated with County 9-1-1 Addressing Technician on addressing issues
* Emergency Management Director
> Worked on materials for draft Emergency Operations Plan revision
> Worked on revisions to City Hall Emergency Action Plan
> Prepared materials for EOP Stakeholders Meeting
> Traveled with group to Muskogee to review 9-1-1 Center Management and Operations
* Current Projects
> Telephone System Replacement
Products received and in vendor warehouse; Awaiting network switch upgrade for installation.
> Conventional Radio Upgrade:
Fire Stations # 2 and 3 control stations are awaiting installation/reprogramming from Total Radio.
VHF License still pending action by the FCC
UHF Frequency license has been received from FCC
> 800 MHz Upgrade/Enhancement (no change on project)
Proceeding with verifying project requirements and components list
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 90 emergency calls: Breakdown of calls: Fires - 4, Good Intent Calls - 8,
Rescue/EMS - 64, Service Calls - 3, False Alarms - 6, and Hazardous Conditions - 5
* Prevention
New Construction Inspection
> North Rock Creek School/Gymnasium
> St. Anthony Physicians Remodel
Permits and On-Site Inspections
> Open Burn: 104 St. John's Road and Wallace & Union
* Training
> Continuation Training for seven (7) Probationary Fire Fighters
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 133 / Total Citations: 80 / Handwritten Citations: 19 / E-Citations: 61 (76.25%)
> Arrests: 25
> Arrest of robbery suspect that assaulted/robbed elderly victim
> Trip to Muskogee to see joint 911 center
> Awards Banquet - Corporal J Keehn Officer of Year
* Dispatch
> Managed 1647 calls for service (Police/Fire/EMS)
* Accreditation: Lt. King, Accreditation Manager
> Working on Criminal Justice Information Services Facility Protection & Security requirements
> We passed the accreditation process
* COP's Grant Program
> Meeting w/ OBN - Meeting PCSO - Meeting w/OSBI
> Meeting with McDonalds corporate security
> Phone interviews with informants, investigate drug cases, and drug house surveillance
> Surveillance on drug dealers District court cases
> Conducted Facebook surveillance
> Honor guard practice and Honor guard detail Shawnee Police Foundation Banquet
> Transport meth lab evidence for destruction
> Traffic stop (arrest 1, two county warrants served)
* Evidence
> Number of evidence items brought in: 7 Number of evidence items released: 3
* CID
> 33 Cases Forwarded to CID for Review
> 5 Felony Cases Assigned / 1 Other Case Assigned
> 9 Felony Cases Cleared / 1 Other Case Cleared
> 12 Felony Cases Filed through the DA's Office
> 4 Total Arrests Made
* Animal Control
>Calls Responded: 81 >Animals Impounded: 16 >Animals reclaimed: 2 >Animals adopted: 1
* Staff
> Police Officers - 59 / 3 open positions / 1 in FTO Training / 2 on extended leave / 53 available
> Dispatch positions - 13 / 13 available for service / 3 in training status
> Animal Control Positions - 4 / 4 available for service
Wednesday, April 10, 2013
Cancellation of Beautification Meeting
The City of Shawnee Beautification Meeting for April 11th has been cancelled. Our next meeting is scheduled for May 9th, 2013.
Monday, April 8, 2013
Staff Activity Report for March 24 - 30, 2013
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
* Kickapoo Street Widening Project
> ODOT awarded the Kickapoo Paving Project to Haskell-Lemon Construction for a total project construction cost of $10,930,517.98 (including water line costs). Work on the project is underway with relocation of the waterline. Contractor has laid line from the Spur to Independence, and has been preparing a roadbase on the east side of street for temporary asphalt paving placement that will need to be installed, then the two lanes on the west side will be shut down as removal and construction takes place there from the Spur to Independence. Project is scheduled to be completed by May of 2014
* Airport Trails Project
> City Commission awarded project to Bishop Paving in the amount of $633,409.90. Work on the track has begun, and Contractor has completed removal of existing track. All CKD base stabilization has been completed and Contractor has begun laying the asphalt track. Overall, project is approximately 75% complete. By Contract they have 180 days to complete the reconstruction of approximately 3.75 miles of 10 foot trail being installed. This project will be a complete removal and replacement of the City existing trail(s) around the Airport, and trail widened to 10 feet, approximately 3.75 miles of trail. Anticipate construction being completed by June 2013.
* Main Street Streetscape Project
> Field survey work has been completed and submitted to City for review. Preliminary design work has been started as time allows on this project. Project design will follow closely the design layout that was used on the Bell Street Streetscape Project. Preliminary design is approximately 80% complete. ODOT has announced that the City of Shawnee was approved for the $400,000 enhancement grant, and with funding from the Downtown TIFF District, 302 Street Fund, and SMA, the City should be in shape to advertise for bids soon.
* Federal Street Bridge Repair Project
> City Commission awarded the project to PbX Corporation in the amount of $685,565. Work is scheduled to begin the middle part of April. ONG has scheduled cutting and capping their line so that it can be removed from the bridge. SMA has completed inserting valves on both ends of their waterline that is attached to the bridge so that that section can be isolated and removed when the bridge deck is removed. AT&T is scheduled to begin removing their conduit/cable from the bridge beginning Monday, April 1, 2013 and taking a week to complete. Thus, it looks like we should be able to meet our start date of April 15, 2013 for the actual bridge rehabilitation construction work.
* Bell Street Streetscape Project (from Farrall to 7th Street)
> Project was awarded to All Roads Paving ($98,500) and work has begun on sidewalk installation beginning at Farrall Street and working north along Bell. Project is approximately 85% complete. Work will also include an enhanced crosswalk at Farrall with in-paving strobe lighting. Upon completion of project, OG&E will install decorative street lighting along the east side of Bell Street from 7th to Farrall at a cost to the City of Shawnee of $30,050.20.
* City Hall Parking Lot Improvements
> City Commissioners authorized staff to advertise the project for bids. Bid Opening is scheduled for the April 1, 2013 City Commission meeting. Bid Opening was on April 1, 2013 and three bids were received ranging in cost from $196,000--235,000. Bids are under review and a recommendation of award will be made at the April 15, 2013 City Commission meeting.
* Rehab Concrete Streets Project (FY11-12)
> City Commission awarded the project to All Roads in the amount of $387,409.00. All Roads Paving has begun work on Independence east of Sequoyah with removal and replacement of badly broken and cracked concrete paving panels. Work is approximately 85% complete. The week of Spring Break the Contractor worked on the area between Sequoyah School and Rickey Road. Work continues on Independence Street in that area for the next 3-4 weeks.
Traffic Control Division
> Replaced chevrons on Federal curve
> Replaced stop signs at Main & Bryan, Federal & Minnesota, and Highland & Ione
> Set work zone for Utility Department on Bell (Forrest - 7th)
> Replaced speed limit sign at 548 N Ione and a no parking sign at 517 N Dorothy
> Replaced signal lamp for east bound red at Union & Highland
> Reset loop detector for north bound signals at Airport Dr & MacArthur
> Set up and recovered work zone for Utility Department on Federal (Minnesota - Tucker)
> Repaired guard rail on S. Beard
> Set up and recovered work zone for Utility Department on Oak (Walnut - Oakland)
> Replaced load switch for east bound left turn signal at Independence & Harrison
> Reset the intersection of Independence & Harrison (on flash / conflict)
> Recovered barricades for Street Department at Barnes & Crown Point
> Checked type I barricades that came in from the field and repaired type III barricades
Street Department
> Repaired water-cuts at 1211 Monroe(21x18) and 1218 N. Park (25x16) 75% complete
> Saw-cut water-cuts at 311 W. Kirk, Lindale & Oakland, and 1706 Walnut
> Removed and replaced concrete panels at Crownpoint and Barnes (96x11)
> Hauled 4 loads of rock to Perry Road and graded.
> Hauled 2 loads of rock to the alley behind 411 N. Park and bladed.
> laded the following roads: Nickelson, Wolverine, Pecan Grove, Eckel Road, Hornbeck, Patterson, Acme, Clearpond, Cow Trail, Westech, Lake Rd., and Hart Road
> Ran sweeper 3 1/2 days and ran intakes 1/2 day.
<HR>
UTILITY DEPARTMENT/Steve Nelms, Interim Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 3.613 Last week: *MGD - 3.661
> Pumped 336,061,000 MG to date compared to 295,472,000 MG for same period last year
> Performed routine plant maintenance and water testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.027 **BOD - 15 mg/l ***TSS - 8.9 mg/l
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.173 **BOD - 4.2 mg/l ***TSS - 8.9 mg/l
> 390,500 gallons of bio-solids have been hauled so far this month
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 50, Main Breaks - 2, Leak Checks - 2, Cut-offs Replaced - 3, and Water/Sewer Line Locates - 59
> Set new water meter at the Shawnee Mall
> Worked Shop Tickets
* Valve Maintenance (staff of 3)
> Located/performed serviceability check on valves at 3 locations throughout the city
> Cut and capped lines at the Federal Bridge Project
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 16,550 ft. Flushed (year to date) - 219,977
> Total Service Calls - 31, Sewer Lines Checked - 19, Lift Stations Checked - 16, and Emergency Sewer Calls - 13
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Capital Projects
> North Park Block 5 Sewer Line Replacement Project
Trent Construction was awarded the bid. Construction began Wednesday, February 27, 2013. Contractors have completed laying the sewer line and stubbing up all services. This project is about 75% complete.
> Kimberly Sewer Lift Station Rehab (no change on project)
Jordon Contractors was awarded the bid. Estimated start date is March 13, 2013.
> Sanitary Sewer Rehab Project (Pipe Bursting)
Budgeted project amount is $1,000,000.00. This project was awarded to Jordon Contractors on March 4, 2013. Estimated start date is April 3, 2013.
> Utility System Master Plan
Contract awarded to SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. The Water Hydraulic Model will be completed by the end of this April. SRB has started work on the Wastewater Hydraulic Model. Staff met with SRB on March 22nd for a basis of planning meeting.
> Water Line Replacement Project Midland Street
This week Jordan Contractors completed installing the 12" water line and the 6" water line. The overall project is 95% complete.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff met with developers and discussed pending and future applications.
> Staff continued work on mid-range planning efforts, including work on the development code revisions and preparation of the wayfinding scope of work.
> Inspections staff reviewed new home permits and conducted numerous inspections.
* Shawnee Urban Renewal Authority
> Completed a home repair project and prepared fiscal funding reports.
> Inspected a rental property owned by the Authority.
* Current Projects
> Downtown Streetscape Project (no change on any of the projects this week)
ODOT awarded the City of Shawnee a $400,000.00 Transportation Enhancement Grant A survey was recently done of the area and engineering and design work is ongoing so that the project can be bid immediately upon notice of funding decision. Phase 2 of the Streetscape Plan will improve a four-block area of Main Street with new sidewalks, landscaping, street lights, signal lights, pedestrian improvements and utility work.
> Façade Grant Program
Staff collected submitted application for Round 2 of the Façade Grant process.
> Land Development Code
Staff continues work on revising the City's development regulations.
> Wayfinding Study Implementation
Staff continued work on the Wayfinding Plan implementation process; preparing to bid the wayfinding (signage) project in early 2013. At present, review of the previous implementation plan and the preparation of documents for bid are underway.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 8)
> Daily cleanup route on Main Street and in city parks
> Mowing in City Parks has begun
> Beginning to open Park restrooms
> Repairing playground equipment in several city parks
> Herbicide spraying as weather permits
> Performing repairs in several city buildings (lights, ceiling tile, wall repair, etc)
* Cemetery Division (staff of 4)
> 2 burials last week
> Leveling markers
> Herbicide spraying when weather permits
* Central Garage (Staff of 6)
> 30 units in last week with 40 total repairs
> EVT School and testing
* Current Projects
> Tennis Courts at the Shawnee High School
Contractor completed resurfacing 8 tennis courts. The cost of the repairs is split 50/50 with the Shawnee School System.
> Municipal Swimming Pool
Staff and committee met with Waters Edge Aquatic Design on March 20 & 21, 2013. We discussed results of the survey the committee completed; discussed various types of equipment and shapes. We will be taking to the commission and public soon for comments.
> Municipal Court Offices Remodel
Drawings and specifications are complete. We will bid this project soon.
> City Hall ADA Restroom Project (no change on project)
Drawings nearing completion; bid project in July 2013
Current Projects (continued)
> Trash Off (no change on project)
This event will take place on April 20, 2013 in Woodland Memorial Veterans Park from noon to 4:00 pm. We are teaming up with SWAT (Students Working Against Tobacco). SWAT will have some booths set up and will be picking up cigarette butts in the park.
> Auditorium Exterior Restoration and Window Replacement (no change on project)
Specifications are nearing completion; will bid project soon.
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager (no changes on report this week)
* Foreign Trade Zone Application
> Application has been approved; will work with SEDF to market the Airport's new designation
* "Oklahoma Certified Site Program - Aerospace Park"
> Application is being completed by SEDF and airport staff
* Fuel Sales
> Sales are steadily increasing
▪ March 2012 = Avgas 2,135.14 Gallons; Jet A 2,003.60 Gallons
▪ March 2013 = Avgas 2,611.42 Gallons; Jet A 3,232.66 Gallons
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 4/1/13 City Commission and Authorities agenda
> City Clerk and Deputy Clerk attended training provided by Gordon Cooper Vo-Tech
> Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
* Utility Billing/Customer Service
> Zone 2 Billing (3/28/13)
> Zone 2 Cut-off (3/27/13)
> Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections, and sanitation.
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> Review Vipre anti-virus solution
> Review backup appliance options
> Research / planning for Police tablet deployments
> Update website with new Police policies
> Online training regarding virtualization
> Installed Knox software for dispatch use
> Installed 3d scene software for CID
> Resolved Fire Station 3 Internet outage
> Pricing / quotes / initiate replacement for:
AFIX System
Police Video Server
Workstation replacements
Engineering Scanner / Plotter parts
> Various end user support for City Attorney, Police Records, etc
> Planned UPS install and Projector install at FS03
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Met with City Manager concerning budget
> Began to prepare narrative
> Worked on Capital Budget, General budget, and small funds
> Worked on Airport paperwork for April meeting
> Prepare for Lion Club presentation
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
* Events: March 17-24, 2013
> March 25, City luncheon, Conference Center
> March 26, OG&E meeting, Conference Center
> March 26-27, Exxon Mobil, Conference Center
> March 28, Bison Federal Credit Union Customer Appreciation Dinner, Conference Center
> March 30, Excel Auction, Otto Krausse Building
> NBHA Barrel Racing, Fred Humphrey Pavilion
> Unzner Center, Conference Center
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 106 emergency calls: Breakdown of calls: Fires - 7, Good Intent Calls - 14,
Rescue/EMS - 72, Service Calls - 3, False Alarms - 4, and Hazardous Conditions - 6
* Prevention
New Construction Inspection
> OBU new dorms 2nd building/2nd floor sprinkler system
Public Education
> Smoke detector installation/Check at 426 N. Mead
Investigations
> 120 W. Wallace (structure fire)
Consultations/Meetings
> Rose Manor about Fire Watch
Permits and On-Site Inspections
> Open Burn: 5 Creek Drive
* Training
> Continuation Training for seven (7) Probationary Fire Fighters
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Performed Weekly EOC Radio Tests on Wednesday morning
> Reprogrammed radios for 2 new fire department brush pumpers
> Continued with work on remodel of EOC radio and transmitter rooms
* Emergency Management Technician
> Worked on addressing requests
> Received and logged registrations for upcoming ICS 300& 400 and Spotter Training Courses
> Worked on EOP rewrite materials
> Completed word processing of final changes to City Hall Draft Occupant Emergency Plan
* Emergency Management Director
> Met with Motorola sales and engineering staff on project quotes Tuesday morning
> Conducted Outdoor Warning system test at Noon on Wednesday
> Worked on materials for draft Emergency Operations Plan revision
> Met with salesman from Chickasaw Personal Communications on Wednesday morning
concerning Raytheon interoperable communications equipment and other services provided
> Met with salesman from My Back Office notification system on Wednesday afternoon.
> Prepared final draft corrections of City Hall Occupant Emergency Procedures book
* Current Projects (no change on projects this week)
> Telephone System Replacement
Contract and advanced payment received by vendor; products on order
> VHF System Narrowbanding
Fire Stations # 2 and 3 control stations are awaiting installation/reprogramming from Total Radio.
Awaiting VHF/UHF licenses from FCC
> 800 MHz Upgrade/Enhancement
Proceeding with verifying project requirements and components list
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 145 / Total Citations: 100 / Handwritten Citations: 49 / E-Citations: 51 (51.00%)
> Arrests: 33
> Barricaded suspect in attic - suspect apprehended
> Handgun Licensing class for city employees
* Dispatch
> Managed 1680 calls for service (Police/Fire/EMS)
* Accreditation: Lt. King, Accreditation Manager
> Working on preparing the department for State Accreditation and proofs of compliance
> Working on Criminal Justice Information Services Facility Protection & Security requirements
> Meeting with shifts to prepare for accreditation inspection
* COPs Grant Program
> Tracking School
* Evidence
> Number of evidence items brought in: 80 Number of evidence items released: 16
* CID
> 33 Cases Forwarded to CID for Review
> 8 Felony Cases Assigned / 1 Other Case Assigned
> 7 Felony Cases Cleared / 1 Misdemeanor Case Cleared / 3 Other Cases Cleared
> 4 Felony Cases Filed through the DA's Office
> $800.00 Total Property Recovered
> 7 Assists with Patrol and Other Agencies
* Animal Control
>Calls Responded: 86 >Animals Impounded: 18 >Animals reclaimed: 2 >Animals adopted: 0
* Staff
> Police Officers - 59 / 3 open positions / 1 in FTO Training / 2 on extended leave / 53 available
> Dispatch positions - 13 / 13 available for service / 3 in training status
> Animal Control Positions - 4 / 4 available for service
* Kickapoo Street Widening Project
> ODOT awarded the Kickapoo Paving Project to Haskell-Lemon Construction for a total project construction cost of $10,930,517.98 (including water line costs). Work on the project is underway with relocation of the waterline. Contractor has laid line from the Spur to Independence, and has been preparing a roadbase on the east side of street for temporary asphalt paving placement that will need to be installed, then the two lanes on the west side will be shut down as removal and construction takes place there from the Spur to Independence. Project is scheduled to be completed by May of 2014
* Airport Trails Project
> City Commission awarded project to Bishop Paving in the amount of $633,409.90. Work on the track has begun, and Contractor has completed removal of existing track. All CKD base stabilization has been completed and Contractor has begun laying the asphalt track. Overall, project is approximately 75% complete. By Contract they have 180 days to complete the reconstruction of approximately 3.75 miles of 10 foot trail being installed. This project will be a complete removal and replacement of the City existing trail(s) around the Airport, and trail widened to 10 feet, approximately 3.75 miles of trail. Anticipate construction being completed by June 2013.
* Main Street Streetscape Project
> Field survey work has been completed and submitted to City for review. Preliminary design work has been started as time allows on this project. Project design will follow closely the design layout that was used on the Bell Street Streetscape Project. Preliminary design is approximately 80% complete. ODOT has announced that the City of Shawnee was approved for the $400,000 enhancement grant, and with funding from the Downtown TIFF District, 302 Street Fund, and SMA, the City should be in shape to advertise for bids soon.
* Federal Street Bridge Repair Project
> City Commission awarded the project to PbX Corporation in the amount of $685,565. Work is scheduled to begin the middle part of April. ONG has scheduled cutting and capping their line so that it can be removed from the bridge. SMA has completed inserting valves on both ends of their waterline that is attached to the bridge so that that section can be isolated and removed when the bridge deck is removed. AT&T is scheduled to begin removing their conduit/cable from the bridge beginning Monday, April 1, 2013 and taking a week to complete. Thus, it looks like we should be able to meet our start date of April 15, 2013 for the actual bridge rehabilitation construction work.
* Bell Street Streetscape Project (from Farrall to 7th Street)
> Project was awarded to All Roads Paving ($98,500) and work has begun on sidewalk installation beginning at Farrall Street and working north along Bell. Project is approximately 85% complete. Work will also include an enhanced crosswalk at Farrall with in-paving strobe lighting. Upon completion of project, OG&E will install decorative street lighting along the east side of Bell Street from 7th to Farrall at a cost to the City of Shawnee of $30,050.20.
* City Hall Parking Lot Improvements
> City Commissioners authorized staff to advertise the project for bids. Bid Opening is scheduled for the April 1, 2013 City Commission meeting. Bid Opening was on April 1, 2013 and three bids were received ranging in cost from $196,000--235,000. Bids are under review and a recommendation of award will be made at the April 15, 2013 City Commission meeting.
* Rehab Concrete Streets Project (FY11-12)
> City Commission awarded the project to All Roads in the amount of $387,409.00. All Roads Paving has begun work on Independence east of Sequoyah with removal and replacement of badly broken and cracked concrete paving panels. Work is approximately 85% complete. The week of Spring Break the Contractor worked on the area between Sequoyah School and Rickey Road. Work continues on Independence Street in that area for the next 3-4 weeks.
Traffic Control Division
> Replaced chevrons on Federal curve
> Replaced stop signs at Main & Bryan, Federal & Minnesota, and Highland & Ione
> Set work zone for Utility Department on Bell (Forrest - 7th)
> Replaced speed limit sign at 548 N Ione and a no parking sign at 517 N Dorothy
> Replaced signal lamp for east bound red at Union & Highland
> Reset loop detector for north bound signals at Airport Dr & MacArthur
> Set up and recovered work zone for Utility Department on Federal (Minnesota - Tucker)
> Repaired guard rail on S. Beard
> Set up and recovered work zone for Utility Department on Oak (Walnut - Oakland)
> Replaced load switch for east bound left turn signal at Independence & Harrison
> Reset the intersection of Independence & Harrison (on flash / conflict)
> Recovered barricades for Street Department at Barnes & Crown Point
> Checked type I barricades that came in from the field and repaired type III barricades
Street Department
> Repaired water-cuts at 1211 Monroe(21x18) and 1218 N. Park (25x16) 75% complete
> Saw-cut water-cuts at 311 W. Kirk, Lindale & Oakland, and 1706 Walnut
> Removed and replaced concrete panels at Crownpoint and Barnes (96x11)
> Hauled 4 loads of rock to Perry Road and graded.
> Hauled 2 loads of rock to the alley behind 411 N. Park and bladed.
> laded the following roads: Nickelson, Wolverine, Pecan Grove, Eckel Road, Hornbeck, Patterson, Acme, Clearpond, Cow Trail, Westech, Lake Rd., and Hart Road
> Ran sweeper 3 1/2 days and ran intakes 1/2 day.
<HR>
UTILITY DEPARTMENT/Steve Nelms, Interim Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 3.613 Last week: *MGD - 3.661
> Pumped 336,061,000 MG to date compared to 295,472,000 MG for same period last year
> Performed routine plant maintenance and water testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.027 **BOD - 15 mg/l ***TSS - 8.9 mg/l
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.173 **BOD - 4.2 mg/l ***TSS - 8.9 mg/l
> 390,500 gallons of bio-solids have been hauled so far this month
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 50, Main Breaks - 2, Leak Checks - 2, Cut-offs Replaced - 3, and Water/Sewer Line Locates - 59
> Set new water meter at the Shawnee Mall
> Worked Shop Tickets
* Valve Maintenance (staff of 3)
> Located/performed serviceability check on valves at 3 locations throughout the city
> Cut and capped lines at the Federal Bridge Project
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 16,550 ft. Flushed (year to date) - 219,977
> Total Service Calls - 31, Sewer Lines Checked - 19, Lift Stations Checked - 16, and Emergency Sewer Calls - 13
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Capital Projects
> North Park Block 5 Sewer Line Replacement Project
Trent Construction was awarded the bid. Construction began Wednesday, February 27, 2013. Contractors have completed laying the sewer line and stubbing up all services. This project is about 75% complete.
> Kimberly Sewer Lift Station Rehab (no change on project)
Jordon Contractors was awarded the bid. Estimated start date is March 13, 2013.
> Sanitary Sewer Rehab Project (Pipe Bursting)
Budgeted project amount is $1,000,000.00. This project was awarded to Jordon Contractors on March 4, 2013. Estimated start date is April 3, 2013.
> Utility System Master Plan
Contract awarded to SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. The Water Hydraulic Model will be completed by the end of this April. SRB has started work on the Wastewater Hydraulic Model. Staff met with SRB on March 22nd for a basis of planning meeting.
> Water Line Replacement Project Midland Street
This week Jordan Contractors completed installing the 12" water line and the 6" water line. The overall project is 95% complete.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff met with developers and discussed pending and future applications.
> Staff continued work on mid-range planning efforts, including work on the development code revisions and preparation of the wayfinding scope of work.
> Inspections staff reviewed new home permits and conducted numerous inspections.
* Shawnee Urban Renewal Authority
> Completed a home repair project and prepared fiscal funding reports.
> Inspected a rental property owned by the Authority.
* Current Projects
> Downtown Streetscape Project (no change on any of the projects this week)
ODOT awarded the City of Shawnee a $400,000.00 Transportation Enhancement Grant A survey was recently done of the area and engineering and design work is ongoing so that the project can be bid immediately upon notice of funding decision. Phase 2 of the Streetscape Plan will improve a four-block area of Main Street with new sidewalks, landscaping, street lights, signal lights, pedestrian improvements and utility work.
> Façade Grant Program
Staff collected submitted application for Round 2 of the Façade Grant process.
> Land Development Code
Staff continues work on revising the City's development regulations.
> Wayfinding Study Implementation
Staff continued work on the Wayfinding Plan implementation process; preparing to bid the wayfinding (signage) project in early 2013. At present, review of the previous implementation plan and the preparation of documents for bid are underway.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 8)
> Daily cleanup route on Main Street and in city parks
> Mowing in City Parks has begun
> Beginning to open Park restrooms
> Repairing playground equipment in several city parks
> Herbicide spraying as weather permits
> Performing repairs in several city buildings (lights, ceiling tile, wall repair, etc)
* Cemetery Division (staff of 4)
> 2 burials last week
> Leveling markers
> Herbicide spraying when weather permits
* Central Garage (Staff of 6)
> 30 units in last week with 40 total repairs
> EVT School and testing
* Current Projects
> Tennis Courts at the Shawnee High School
Contractor completed resurfacing 8 tennis courts. The cost of the repairs is split 50/50 with the Shawnee School System.
> Municipal Swimming Pool
Staff and committee met with Waters Edge Aquatic Design on March 20 & 21, 2013. We discussed results of the survey the committee completed; discussed various types of equipment and shapes. We will be taking to the commission and public soon for comments.
> Municipal Court Offices Remodel
Drawings and specifications are complete. We will bid this project soon.
> City Hall ADA Restroom Project (no change on project)
Drawings nearing completion; bid project in July 2013
Current Projects (continued)
> Trash Off (no change on project)
This event will take place on April 20, 2013 in Woodland Memorial Veterans Park from noon to 4:00 pm. We are teaming up with SWAT (Students Working Against Tobacco). SWAT will have some booths set up and will be picking up cigarette butts in the park.
> Auditorium Exterior Restoration and Window Replacement (no change on project)
Specifications are nearing completion; will bid project soon.
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager (no changes on report this week)
* Foreign Trade Zone Application
> Application has been approved; will work with SEDF to market the Airport's new designation
* "Oklahoma Certified Site Program - Aerospace Park"
> Application is being completed by SEDF and airport staff
* Fuel Sales
> Sales are steadily increasing
▪ March 2012 = Avgas 2,135.14 Gallons; Jet A 2,003.60 Gallons
▪ March 2013 = Avgas 2,611.42 Gallons; Jet A 3,232.66 Gallons
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 4/1/13 City Commission and Authorities agenda
> City Clerk and Deputy Clerk attended training provided by Gordon Cooper Vo-Tech
> Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
* Utility Billing/Customer Service
> Zone 2 Billing (3/28/13)
> Zone 2 Cut-off (3/27/13)
> Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections, and sanitation.
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> Review Vipre anti-virus solution
> Review backup appliance options
> Research / planning for Police tablet deployments
> Update website with new Police policies
> Online training regarding virtualization
> Installed Knox software for dispatch use
> Installed 3d scene software for CID
> Resolved Fire Station 3 Internet outage
> Pricing / quotes / initiate replacement for:
AFIX System
Police Video Server
Workstation replacements
Engineering Scanner / Plotter parts
> Various end user support for City Attorney, Police Records, etc
> Planned UPS install and Projector install at FS03
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Met with City Manager concerning budget
> Began to prepare narrative
> Worked on Capital Budget, General budget, and small funds
> Worked on Airport paperwork for April meeting
> Prepare for Lion Club presentation
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
* Events: March 17-24, 2013
> March 25, City luncheon, Conference Center
> March 26, OG&E meeting, Conference Center
> March 26-27, Exxon Mobil, Conference Center
> March 28, Bison Federal Credit Union Customer Appreciation Dinner, Conference Center
> March 30, Excel Auction, Otto Krausse Building
> NBHA Barrel Racing, Fred Humphrey Pavilion
> Unzner Center, Conference Center
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 106 emergency calls: Breakdown of calls: Fires - 7, Good Intent Calls - 14,
Rescue/EMS - 72, Service Calls - 3, False Alarms - 4, and Hazardous Conditions - 6
* Prevention
New Construction Inspection
> OBU new dorms 2nd building/2nd floor sprinkler system
Public Education
> Smoke detector installation/Check at 426 N. Mead
Investigations
> 120 W. Wallace (structure fire)
Consultations/Meetings
> Rose Manor about Fire Watch
Permits and On-Site Inspections
> Open Burn: 5 Creek Drive
* Training
> Continuation Training for seven (7) Probationary Fire Fighters
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Performed Weekly EOC Radio Tests on Wednesday morning
> Reprogrammed radios for 2 new fire department brush pumpers
> Continued with work on remodel of EOC radio and transmitter rooms
* Emergency Management Technician
> Worked on addressing requests
> Received and logged registrations for upcoming ICS 300& 400 and Spotter Training Courses
> Worked on EOP rewrite materials
> Completed word processing of final changes to City Hall Draft Occupant Emergency Plan
* Emergency Management Director
> Met with Motorola sales and engineering staff on project quotes Tuesday morning
> Conducted Outdoor Warning system test at Noon on Wednesday
> Worked on materials for draft Emergency Operations Plan revision
> Met with salesman from Chickasaw Personal Communications on Wednesday morning
concerning Raytheon interoperable communications equipment and other services provided
> Met with salesman from My Back Office notification system on Wednesday afternoon.
> Prepared final draft corrections of City Hall Occupant Emergency Procedures book
* Current Projects (no change on projects this week)
> Telephone System Replacement
Contract and advanced payment received by vendor; products on order
> VHF System Narrowbanding
Fire Stations # 2 and 3 control stations are awaiting installation/reprogramming from Total Radio.
Awaiting VHF/UHF licenses from FCC
> 800 MHz Upgrade/Enhancement
Proceeding with verifying project requirements and components list
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 145 / Total Citations: 100 / Handwritten Citations: 49 / E-Citations: 51 (51.00%)
> Arrests: 33
> Barricaded suspect in attic - suspect apprehended
> Handgun Licensing class for city employees
* Dispatch
> Managed 1680 calls for service (Police/Fire/EMS)
* Accreditation: Lt. King, Accreditation Manager
> Working on preparing the department for State Accreditation and proofs of compliance
> Working on Criminal Justice Information Services Facility Protection & Security requirements
> Meeting with shifts to prepare for accreditation inspection
* COPs Grant Program
> Tracking School
* Evidence
> Number of evidence items brought in: 80 Number of evidence items released: 16
* CID
> 33 Cases Forwarded to CID for Review
> 8 Felony Cases Assigned / 1 Other Case Assigned
> 7 Felony Cases Cleared / 1 Misdemeanor Case Cleared / 3 Other Cases Cleared
> 4 Felony Cases Filed through the DA's Office
> $800.00 Total Property Recovered
> 7 Assists with Patrol and Other Agencies
* Animal Control
>Calls Responded: 86 >Animals Impounded: 18 >Animals reclaimed: 2 >Animals adopted: 0
* Staff
> Police Officers - 59 / 3 open positions / 1 in FTO Training / 2 on extended leave / 53 available
> Dispatch positions - 13 / 13 available for service / 3 in training status
> Animal Control Positions - 4 / 4 available for service
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