Friday, September 28, 2012
Bulk Waste schedule for October 2012.
The curbside Bulk Waste schedule for October 2012 has been posted on our Sanitation Page. Click the link below to view it.
Thursday, September 27, 2012
Shawnee Fire Department to host Car Seat Check-up Event
Shawnee Fire Department to host Car Seat Check-up Event
Safe Kids Oklahoma, in partnership with the Children's Hospital at OU Medical Center and Shawnee Fire Department, is hosting an event that will potentially save the lives of dozens of children. Car seats or a properly fitting seat belt can significantly reduce the risk of death and severe injury in a crash. Nationally Certified CPS Technicians are trained and knowledgeable of vehicles and child restraints in order to help teach caregivers how to properly select, install, and utilize their child's car seat. The car seat check-up and distribution event will be held Friday, September 28th from 2 to 4pm at Shawnee Fire Station 3, 306 E. MacArthur.
Despite laws in all 50 states, surveys reveal that only 80 percent of all children in Oklahoma are buckled up, and of those, more than 80 percent are not restrained correctly," says Lauren Farrah, Executive Director of Safe Kids Oklahoma.
Motor vehicle crashes remain the leading cause of injury-related death in children under 14. Each year in the U.S., nearly 1,400 children in this age group die in motor vehicle crashes and another 280,000 are injured -- primarily because they are not properly secured in vehicles.
Most parents believe they are taking all the right steps to protect their kids in the car. They are shocked to learn how complex the process really is, says Farrah. "With hundreds of car seats on the market and several different types of seat belt systems in cars, the potential combinations are endless, which is one reason installation can be so difficult."
During this event, parents and caregivers will be taught by Nationally Certified Child Passenger Safety Technicians on how to properly secure their child in the vehicle. A limited number of car seats will be available for $10 each to eligible families while supplies last. To find out if you qualify, call Safe Kids Oklahoma at 405.945.6709 for help or event information.
Safe Kids Oklahoma, in partnership with the Children's Hospital at OU Medical Center and Shawnee Fire Department, is hosting an event that will potentially save the lives of dozens of children. Car seats or a properly fitting seat belt can significantly reduce the risk of death and severe injury in a crash. Nationally Certified CPS Technicians are trained and knowledgeable of vehicles and child restraints in order to help teach caregivers how to properly select, install, and utilize their child's car seat. The car seat check-up and distribution event will be held Friday, September 28th from 2 to 4pm at Shawnee Fire Station 3, 306 E. MacArthur.
Despite laws in all 50 states, surveys reveal that only 80 percent of all children in Oklahoma are buckled up, and of those, more than 80 percent are not restrained correctly," says Lauren Farrah, Executive Director of Safe Kids Oklahoma.
Motor vehicle crashes remain the leading cause of injury-related death in children under 14. Each year in the U.S., nearly 1,400 children in this age group die in motor vehicle crashes and another 280,000 are injured -- primarily because they are not properly secured in vehicles.
Most parents believe they are taking all the right steps to protect their kids in the car. They are shocked to learn how complex the process really is, says Farrah. "With hundreds of car seats on the market and several different types of seat belt systems in cars, the potential combinations are endless, which is one reason installation can be so difficult."
During this event, parents and caregivers will be taught by Nationally Certified Child Passenger Safety Technicians on how to properly secure their child in the vehicle. A limited number of car seats will be available for $10 each to eligible families while supplies last. To find out if you qualify, call Safe Kids Oklahoma at 405.945.6709 for help or event information.
Tuesday, September 25, 2012
Staff Activity Report for September 9 - 15, 2012
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department
* Kickapoo Street Widening Project (no change on project this week)
> ODOT has officially set the Kickapoo Paving Project on their November letting schedule, which means the project will be advertised and the Bid Opening set for November 15, 2012, with Award of Project coming at their Commission meeting of December 3, 2012. Anticipate construction starting by March 2013. Project is estimated to take 18-24 months construction time. Kickapoo will not be closed, and two-way traffic will be maintained at all times. ODOT will handle project advertising, bid opening, bid award, and project administration & inspection. City Staff will assist with inspections during project construction.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Rudy Construction was awarded the project in the amount of $98,624.00. Work on the Project started September 10, 2012 and project is approximately 30% completed. Contractor is restricted to working from 9:00 am to 3:00 pm because we do not want any lanes of traffic blocked off during peak traffic hours. The median just south of I-40 and north of Gordon Cooper Vo-Tech entrance is to have the concrete removed and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings.
* Kickapoo & Kulhbird Lane Safety Improvements
> C-P Integrated Services was awarded the project in the amount of $ 54,211.30. Work started on this project on Monday, September 10, 2012. Contractor is approximately 35% complete with project. This project consists of lowering the decorative wall along Kickapoo in the vicinity of Burger King/ Phillips 66 to allow for safer site distances.
* ADA Sidewalk & Ramp Project
> Contractor (CP-Integrated) has completed work on the sidewalk along Kennedy Street from Ford to the Spur, and staff will be determining final as built quantities for final payment to contractor. City has budgeted $200,000 for this type project this FY2012-2013 and staff will be letting another project in October 2012.
* Federal Street Bridge Repair Project (no change on project this week)
> City Staff has begun preparing plans and bid documents for the repair of the Federal Street bridge over the railroad tracks. Anticipate being able to let this project for bids October 2012.
* Airport Trails Project
> Preliminary survey work has begun on this project to enable design of plans to proceed. This project will be a complete removal and replacement of the City existing trail(s) around the Airport, and trail widened to 10 feet. Design work has been completed and project is ready to let for bids if the City Commission approves the project. Anticipate requesting authorization to advertise the project at the first Commission meeting in October 2012. If approved for advertising, the project will be let for bids and the Bid Opening scheduled for November 5, 2012.
* Expo Parking Lot Improvements (no change on project this week)
> CGC, LLC have essentially been completed this project. Contractor continues with correcting items on punch list. As soon as punch list items are 100% complete, we will then take project to City Commission for acceptance and place maintenance bonds into effect
* Gordon Cooper Bridge (southbound lanes)
> Work is 100% completed by PbX Corp. Final as-built construction costs were at $592,329.32 and 100% of construction is being paid by the Citizen Potawatomi Nation (CPN).
* Bryan & Independence Intersection Traffic Signal Project
> Project was awarded to Traffic & Lighting Systems in the amount of $198,562.60. The project consists of widening Independence on the east side of Bryan to allow for a designated left turn lane westbound. The subcontractor (Rudy Construction) who will be doing the paving work on this project is the same contractor doing our Harrison Median Project and will start work on the Independence & Bryan project on October 1, 2012.
* Rehab Asphalt Streets Project (FY11-12)
> Bids were opened at the June 18th City Commission meeting, with the apparent low bid by Nash Construction in the amount of $589,090.00. Work began on 45th Street August 15th and was completed on August 27th. The asphalt resurfacing of 45th was somewhat rough in locations in the opinion of the City Construction Inspector. The City employed a testing lab (EST, Inc.) to conduct smoothness testing and the City is awaiting the results of that testing to determine locations that will need to be corrected by the Contractor. Streets identified for milling and overlaying are Independence from Kickapoo to Airport Drive, Independence from Park to Broadway, MacArthur from Leo to Acme, and 45th Street from Kickapoo to Leo.
* Rehab Concrete Streets Project (FY11-12) (no change on project this week)
> City Commission awarded the project to All Roads in the amount of $387,409.00. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced. Focus of this contract will be on Independence from Center to Sequoyah, but a Notice to Proceed has not been issued yet until we know the scheduling of the remedial cleanup work that is to be done on Independence west of Center. That project is currently out for bids by the Oklahoma Corporation Commission and no fixed date for construction start time has been set at this time.
Street Department
> Replaced concrete panels on Southside of Country Grove (110.5x11)
> Started water-cut at 1502 Airport Drive (48x2) still leaks, waiting on Water Department
> Repaired water-cut at 546 Center (11x14)
> Repaired valve-cuts at 528 W. Kirk (14x12) and Main & Center (6x8)
> Sweeper ran 3 days
> Saw-cut water and valve cuts at: Beard & Georgia, Beard & Pulaski, and 6 Northridge
> Roads graded: Burleson Road, Walker North, and Clear Pond (west of lake)
> Ran intakes 2 days
Traffic Control Division
> Painted double yellow lines on Kickapoo, Wolverine Rd, Union, and Bryan
> Painted curve lines at the Public Works Service Center entrance
> Recovered barricades from First Friday event
> Replaced pedestrian push button at University & Kickapoo
> Set-up and recovered work zone for the Utility Department on Main (Center - Eden)
> Painted stop bars, arrows, and crosswalk on Airport Drive
> Replaced LED for the west bound red at 45th & Hwy 177
> Replaced LED for east bound red at Commercial Drive & Kickapoo
> Replaced signal lamp for south bound green at Benedict & Kickapoo
> Replaced signal lamp for west bound left turn red at Pottenger & Kickapoo Spur
> Removed tree limbs on James Allen Bridge (east side)
> Checked intakes in sector 3
> Removed tree limbs obscuring stop signs at 37th & Market and Federal & Minnesota
> Reset the intersection of Pottenger & Kickapoo Spur (on flash)
> Replaced load switch at the intersection of Pottenger & Kickapoo Spur
> Set-up and recovered work zone for Utility Department on Northridge (Oak Hill - Beckley)
> Checked type I barricades that came in from the field
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 5.198 Last week: *MGD - 5.468
> Pumped 1,196,229,000 MG to date compared to 1,170,438,000 MG for same period last year
> Performed routine plant maintenance and testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.120 **BOD - 9 mg/l ***TSS - 6
> Performed regular maintenance on the plant and routine water testing
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.460 **BOD - 3.6 mg/l ***TSS - 5.7
> Hauled 280,000 gallons so far for the month of September
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 116, Water/Sewer Line Locates - 85, Leak Checks - 14, Cut-offs Replaced - 2, Main Breaks Repaired - 3, and Reset Water Meters - 2
> 804 W. Ford: installed a new fire hydrant
> Installed new 20" valve at the Water Treatment Plant
> Repaired the following main breaks: 12" main at 39409 W. MacArthur, 6" main at 6 Turkey Knob, and a 6" main at 2 Turkey Knob
> 2400, 2409, and 2427 N. Beard: moved service lines from Beard Street out to Pulaski Street
> Flushed the fire hydrant at 506 W. Bluff
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 23,450 ft. Flushed (year to date) - 690,592 ft.
> Total Service Calls - 52, Sewer Lines Checked -32, and Lift Stations Checked - 20, and Emergency Sewer Calls - 3
> Point repair at 811 W. Midland and replaced the 24" manhole lid and ring at Center & Margaret
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Valve Maintenance (staff of 4)
> Located and performed serviceability check on valves at the following locations: Market & Highland, 34th & Park, 34th & Market, Patchin & Highland, Wallace & Draper, Center & Walnut, Oak & Walnut, Main & Center, Main & High, 35th & Beard, Parker & Draper, 36th & Park, 35th & Park, Market & 37th, Market & 36th, Ridgewood & Market, Federal & Park, 34th & Park, Cammack & Market, Market & Independence, Beard & Cammack, Severn & Beard, and Dill & Market.
> Installed inserts valve at the following location: 1136 E. Main
* Construction Inspector
> Gray Stone water line installation is 95% complete
> Kickapoo Casino has water line installed. Bac-t test came back negative. Performed pressure test on Friday and the line passed
* Capital Projects
> Utility System Master Plan (no change on project this week)
On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. A Notice to Proceed was issued on June 25, 2012. City Staff gathered maps, plans, and data requested. SRB will met with SMA staff on Friday, September 7th for interviews/updates to the Master Plan.
> Water Line Replacement: Lakeview Estates (no change on project this week)
Budgeted project amount $257,875.00. All testing is complete on Lakeview; completed installing sod in yards; awaiting final pay request.
> Water Line Replacement Project: Midland Street (no change on project this week)
Project is being bid out. Pre-bid meeting was held Friday, August 24, 2012. Three (3) contractors attended the meeting.
> Airport Sewer Lift Station Rehab (no change on project this week)
Budgeted project amount $70,000.00. Actual project cost $139,918.00. Project was awarded to Slattery Construction, Woodward, Oklahoma. Project completed and a thorough walk thru has been done. Upon reviewing the lift station a punch list of several items has been created, which include the following: a holder for the crane cord, dress out ground when gas line is installed, pen drive on face of controller, re-install auto-dialer until future SCADA has been installed. When the punch list has been completed, and all is approved, the lift station will be ready for acceptance.
> Land Application Apparatus (Sludge Truck) (no change on project this week)
Budgeted project amount $350,000. Actual cost $304,341.00. Project awarded to Quality Truck & Equipment Company on October 2011. Estimated delivery is the week of September 3, 2012.
> Sanitary Sewer Rehab Project/Pipe Bursting (no change on project this week)
Budgeted project amount $500,000.00. This project has been awarded to Tri-Star Utilities, Inc., Independence, Kansas. Tri-Star Utilities has finished work on the last project for this contract. They are going back to all past projects to verify clean up and that no settling has occurred.
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff held nuisance abatement hearings and two additional structures were ordered removed.
> The City has condemned 25 structures in 2012.
> Staff attended a meeting with the OU Institute of Quality Communities about the upcoming
Shawnee Downtown Revitalization efforts.
> Staff prepared items for the City Commission meeting.
> Staff made numerous inspections and reviewed new building permits submitted.
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Working on Park inspections
> Performing various repairs and graffiti removal in several city parks and buildings
> Mowing and weed eating in all areas including the Lake and dams
* Cemetery Division (staff of 4)
> Five (5) burials last week
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage (Staff of 6)
> Inspecting 2005-2008 Crown Vics for steering problems; no recall at this time
> 36 units in last week with 53 total repairs to vehicles and equipment
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects (no change on projects this week)
> Looking at the RFQs received for the Municipal Swimming Pool
> Roofing Project at the Library has begun
> Floating Fishing Dock on Lake #1-Bid was awarded; new dock being manufactured
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Monthly meeting will be held at 5:30 p.m., September 19, 2012 in the Airport Terminal
˚ Discuss future marketing efforts; board is working with an OBU marketing class to gather
marketing data and create marketing plan.
* Parallel Taxiway Project (no change on project this week)
> All construction complete and punch list items have been addressed
> FAA grant will remain open until all seeded areas have established a permanent root system
* Runway Rehabilitation Project
> Construction substantially complete
> Full runway open
> Final inspection scheduled for week of September 22, 2012
> Staff and inspector creating punch list which needs to be addressed prior to final payment.
* Foreign Trade Zone Application (no change on project this week)
> Matthew Weaver reports that the application is under final agency review
* Department of Commerce "Oklahoma Certified Site Program - Aerospace Park"
(no change on project this week)
> Application is being completed by SEDF and airport staff
* 2012 Pilots and Pancake Fly-in - Saturday, October 6, 2012 (no change on project this week)
> Planning for larger air show including acrobatic planes
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 9/17/12 City Commission and Authorities agendas
> Preparation of 9/4/12 City Commission and Authorities minutes
> Attended PCDA meeting (9/13/12) and preparation of minutes
> Research regarding Washington School land; research into old city dump site
> Normal routine duties including tort claims, insurance on vehicles and property
* Utility Billing/Customer Service
> Zone 1 cut-off for non-payment (9/13/12)
> Discussion with CPN representative regarding meters to Wellness Center and Health Clinic
> Routine customer service/billing transactions and issues
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> +42 Incidents Added -44 Completed = Net Done of 2 : 198 outstanding
> Installed additional City Hall Fire Day Room desktop
> Replaced Dispatch area printer remapped dispatch stations
> Reviewed unreported UPS issue in 911 center dispatch system / solution in process
> Continued review for Airport WiFi captured portal, system is working again
> Published Meet Your Mayor/Commissioner for new members
> OGITA meeting in OKC / OML Presentation Prep
> Reviewed calendar sharing options / privacy setting for Manager/Attorney
> Read / Research / Testing windows 8 in our environment
> Resolved Police Mobile system issues
> Continued Toughbook police system builds
> Assisted SMA Director with the pressure monitors / software
> Reviewed / Resolved Access Control / door lock questions at Fire station 3
> Reviewed final DVR/Security Camera install at Police Firing Range
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes of employees
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman's com
> Review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on year end
> Prepared agenda items
> Covered PCDA daily operations and PCDA payroll
> Attended the PCDA monthly meeting
> Met with City Manager concerning travel policy
> Met with Mayor concerning the finances of the City
> Worked on Fixed assets for Audit
> Worked on bank statements
> Worked on stat section for CAFR
> Short staffed so did anything that was needed to Allow finance to run smoothly
EXPOSITION CENTER/Mike Jackson, Operations Manager
> September 12-15, Baptist Campers on a Mission
> September 13-15, Buckles & Banners Boer Goat Sale
> September 15, Canadian Valley Coop Annual Meeting & Banquet
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 85 emergency calls: Breakdown of calls: Fires - 8, Rescue/EMS - 59, Service
Calls - 3, Good Intent Calls - 8, False Alarms - 6, and Hazardous Conditions: 1
* Prevention
Plan Reviews
> North Rock Creek Manor, 3901 N. Kickapoo (fire sprinkler system)
> Select Physical Therapy, 412 & 416 N. Beard (fire alarm system)
Permits/On-site Inspections
> Kids Space Park (inflatables)
* Training
> Continuation training three (3) Probationary Fire Fighters
> Seven (7) probationary Fire Fighters report for Orientation and Training on Sept. 24, 2012
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Repaired 2 light bars, strobe box, and vehicle power supply for the Police Department
> Completed radio installation and connected an antenna to radio for animal control
> Continued work at the pistol range for the installation of a new public address system
> Conducted EOC radio tests on Wednesday morning
* Emergency Management Technician
> Confirmed meeting with Oklahoma Blood Institute representative to schedule blood drives
> Sent out new road notification
> Worked with County 911 Addressing on possible names for new roads in new addition
> Resolved confusion on address with post office and customer
> Added 2 personal tornado shelters to the database
* Emergency Management Director
> Met with Police and Fire Chiefs to discuss status of communications projects.
> Met with Police Support Services Administrator and representative of A.T.& T. concerning
upgrade/replacement of 9-1-1 call taking equipment
> Hosted the SE Oklahoma Amateur Radio Emergency Services group in the EOC .
> Hosted the Pottawatomie County Amateur Radio Club in the EOC on Tuesday night
> Participated in the weekly Pott. Co. EM radio tests on Tuesday night
> Met with Mayor, City Manager, and Police Chief concerning 9-1-1 service
> Coordinated with National Weather Service on Tornado Town Hall program
> Coordinated with American Red Cross on disaster exercise activities
> Continued work on VHF radio Narrowbanding
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 148Total Citations: 56 / Handwritten Citations: 35 / E-Citations: 21(37.50%)
> Arrested: 35
> Firearms Training conducted at Shawnee Police Range
> Pursuit - arrest of two subjects / filed for warrant on third suspect
> Arrested two burglary suspects at Dietrich's Club
> Two officers at Criminal Investigation Academy / One Officer at Basic Police Academy
* Dispatch
> Managed 1555 calls for service (Police/Fire/EMS)
* COPs Grant Program
> Citations: 4Arrests: 2
> Seizure of one vehicle F-150 pickup and 8.5 g of meth and approx. 10 g of marijuana
> Assisted Range with Training and Attended CLEET Training
> Attended Neighborhood Watch meeting and Health Fair at Shawnee Mall
> Initiated programs picked up: Reserve program, Drug tip hotline, Crime stoppers, and Boy
Scout facilitators for Explorer program
> Patrols: Extra patrol, School Zones Patrol, Mall Patrol, Park Patrol for increased vandalism, and
Assisted day and evening shift
* CID
> 25 Cases Forwarded to CID for Review
> 7 Felony Cases Assigned / 1 Non Felony Case Assigned
> 6 Felony Cases Cleared / 3 Non Felony Cases Cleared
> 3 Felony Cases filed through the DA's Office
> Arrest (s): 1
> $300.00 Total Property Recovered
> 1 NFN Case being looked into
> 1 Call Out
* Accreditation: Lt. King-Accreditation Manager
> Number of Accreditation files worked on this week: 16 - PER 201-210, PER 301, and PER
401-405
> List of files sent to Chief's Office for review for the week: 16 - PER 201-210, PER 301, and
PER 401-405
> Conducted Policy Training for each shift
* Evidence
> Number of evidence items brought in: 26
> Number of evidence items released: 5
> Number of items submitted to the OSBI: 16
> Number of items released from OSBI back to the Police Department: 8
> Number of evidence disposition files/cases cleared: 5
* Animal Control
> Responded to 99 calls > Impounded 32 animals > Adopted out 2 animals
> 10 animals were reclaimed by their owners
* Staff
> Police positions-59 / 2 open positions / 1 officer awaiting academy / 56 officers available
> Dispatch positions-13 / 6 available for service / 6 in training / one open position
> Animal Control Positions-4 / 4 available for service
Engineering Department
* Kickapoo Street Widening Project (no change on project this week)
> ODOT has officially set the Kickapoo Paving Project on their November letting schedule, which means the project will be advertised and the Bid Opening set for November 15, 2012, with Award of Project coming at their Commission meeting of December 3, 2012. Anticipate construction starting by March 2013. Project is estimated to take 18-24 months construction time. Kickapoo will not be closed, and two-way traffic will be maintained at all times. ODOT will handle project advertising, bid opening, bid award, and project administration & inspection. City Staff will assist with inspections during project construction.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Rudy Construction was awarded the project in the amount of $98,624.00. Work on the Project started September 10, 2012 and project is approximately 30% completed. Contractor is restricted to working from 9:00 am to 3:00 pm because we do not want any lanes of traffic blocked off during peak traffic hours. The median just south of I-40 and north of Gordon Cooper Vo-Tech entrance is to have the concrete removed and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings.
* Kickapoo & Kulhbird Lane Safety Improvements
> C-P Integrated Services was awarded the project in the amount of $ 54,211.30. Work started on this project on Monday, September 10, 2012. Contractor is approximately 35% complete with project. This project consists of lowering the decorative wall along Kickapoo in the vicinity of Burger King/ Phillips 66 to allow for safer site distances.
* ADA Sidewalk & Ramp Project
> Contractor (CP-Integrated) has completed work on the sidewalk along Kennedy Street from Ford to the Spur, and staff will be determining final as built quantities for final payment to contractor. City has budgeted $200,000 for this type project this FY2012-2013 and staff will be letting another project in October 2012.
* Federal Street Bridge Repair Project (no change on project this week)
> City Staff has begun preparing plans and bid documents for the repair of the Federal Street bridge over the railroad tracks. Anticipate being able to let this project for bids October 2012.
* Airport Trails Project
> Preliminary survey work has begun on this project to enable design of plans to proceed. This project will be a complete removal and replacement of the City existing trail(s) around the Airport, and trail widened to 10 feet. Design work has been completed and project is ready to let for bids if the City Commission approves the project. Anticipate requesting authorization to advertise the project at the first Commission meeting in October 2012. If approved for advertising, the project will be let for bids and the Bid Opening scheduled for November 5, 2012.
* Expo Parking Lot Improvements (no change on project this week)
> CGC, LLC have essentially been completed this project. Contractor continues with correcting items on punch list. As soon as punch list items are 100% complete, we will then take project to City Commission for acceptance and place maintenance bonds into effect
* Gordon Cooper Bridge (southbound lanes)
> Work is 100% completed by PbX Corp. Final as-built construction costs were at $592,329.32 and 100% of construction is being paid by the Citizen Potawatomi Nation (CPN).
* Bryan & Independence Intersection Traffic Signal Project
> Project was awarded to Traffic & Lighting Systems in the amount of $198,562.60. The project consists of widening Independence on the east side of Bryan to allow for a designated left turn lane westbound. The subcontractor (Rudy Construction) who will be doing the paving work on this project is the same contractor doing our Harrison Median Project and will start work on the Independence & Bryan project on October 1, 2012.
* Rehab Asphalt Streets Project (FY11-12)
> Bids were opened at the June 18th City Commission meeting, with the apparent low bid by Nash Construction in the amount of $589,090.00. Work began on 45th Street August 15th and was completed on August 27th. The asphalt resurfacing of 45th was somewhat rough in locations in the opinion of the City Construction Inspector. The City employed a testing lab (EST, Inc.) to conduct smoothness testing and the City is awaiting the results of that testing to determine locations that will need to be corrected by the Contractor. Streets identified for milling and overlaying are Independence from Kickapoo to Airport Drive, Independence from Park to Broadway, MacArthur from Leo to Acme, and 45th Street from Kickapoo to Leo.
* Rehab Concrete Streets Project (FY11-12) (no change on project this week)
> City Commission awarded the project to All Roads in the amount of $387,409.00. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced. Focus of this contract will be on Independence from Center to Sequoyah, but a Notice to Proceed has not been issued yet until we know the scheduling of the remedial cleanup work that is to be done on Independence west of Center. That project is currently out for bids by the Oklahoma Corporation Commission and no fixed date for construction start time has been set at this time.
Street Department
> Replaced concrete panels on Southside of Country Grove (110.5x11)
> Started water-cut at 1502 Airport Drive (48x2) still leaks, waiting on Water Department
> Repaired water-cut at 546 Center (11x14)
> Repaired valve-cuts at 528 W. Kirk (14x12) and Main & Center (6x8)
> Sweeper ran 3 days
> Saw-cut water and valve cuts at: Beard & Georgia, Beard & Pulaski, and 6 Northridge
> Roads graded: Burleson Road, Walker North, and Clear Pond (west of lake)
> Ran intakes 2 days
Traffic Control Division
> Painted double yellow lines on Kickapoo, Wolverine Rd, Union, and Bryan
> Painted curve lines at the Public Works Service Center entrance
> Recovered barricades from First Friday event
> Replaced pedestrian push button at University & Kickapoo
> Set-up and recovered work zone for the Utility Department on Main (Center - Eden)
> Painted stop bars, arrows, and crosswalk on Airport Drive
> Replaced LED for the west bound red at 45th & Hwy 177
> Replaced LED for east bound red at Commercial Drive & Kickapoo
> Replaced signal lamp for south bound green at Benedict & Kickapoo
> Replaced signal lamp for west bound left turn red at Pottenger & Kickapoo Spur
> Removed tree limbs on James Allen Bridge (east side)
> Checked intakes in sector 3
> Removed tree limbs obscuring stop signs at 37th & Market and Federal & Minnesota
> Reset the intersection of Pottenger & Kickapoo Spur (on flash)
> Replaced load switch at the intersection of Pottenger & Kickapoo Spur
> Set-up and recovered work zone for Utility Department on Northridge (Oak Hill - Beckley)
> Checked type I barricades that came in from the field
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 5.198 Last week: *MGD - 5.468
> Pumped 1,196,229,000 MG to date compared to 1,170,438,000 MG for same period last year
> Performed routine plant maintenance and testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.120 **BOD - 9 mg/l ***TSS - 6
> Performed regular maintenance on the plant and routine water testing
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.460 **BOD - 3.6 mg/l ***TSS - 5.7
> Hauled 280,000 gallons so far for the month of September
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 116, Water/Sewer Line Locates - 85, Leak Checks - 14, Cut-offs Replaced - 2, Main Breaks Repaired - 3, and Reset Water Meters - 2
> 804 W. Ford: installed a new fire hydrant
> Installed new 20" valve at the Water Treatment Plant
> Repaired the following main breaks: 12" main at 39409 W. MacArthur, 6" main at 6 Turkey Knob, and a 6" main at 2 Turkey Knob
> 2400, 2409, and 2427 N. Beard: moved service lines from Beard Street out to Pulaski Street
> Flushed the fire hydrant at 506 W. Bluff
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 23,450 ft. Flushed (year to date) - 690,592 ft.
> Total Service Calls - 52, Sewer Lines Checked -32, and Lift Stations Checked - 20, and Emergency Sewer Calls - 3
> Point repair at 811 W. Midland and replaced the 24" manhole lid and ring at Center & Margaret
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Valve Maintenance (staff of 4)
> Located and performed serviceability check on valves at the following locations: Market & Highland, 34th & Park, 34th & Market, Patchin & Highland, Wallace & Draper, Center & Walnut, Oak & Walnut, Main & Center, Main & High, 35th & Beard, Parker & Draper, 36th & Park, 35th & Park, Market & 37th, Market & 36th, Ridgewood & Market, Federal & Park, 34th & Park, Cammack & Market, Market & Independence, Beard & Cammack, Severn & Beard, and Dill & Market.
> Installed inserts valve at the following location: 1136 E. Main
* Construction Inspector
> Gray Stone water line installation is 95% complete
> Kickapoo Casino has water line installed. Bac-t test came back negative. Performed pressure test on Friday and the line passed
* Capital Projects
> Utility System Master Plan (no change on project this week)
On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. A Notice to Proceed was issued on June 25, 2012. City Staff gathered maps, plans, and data requested. SRB will met with SMA staff on Friday, September 7th for interviews/updates to the Master Plan.
> Water Line Replacement: Lakeview Estates (no change on project this week)
Budgeted project amount $257,875.00. All testing is complete on Lakeview; completed installing sod in yards; awaiting final pay request.
> Water Line Replacement Project: Midland Street (no change on project this week)
Project is being bid out. Pre-bid meeting was held Friday, August 24, 2012. Three (3) contractors attended the meeting.
> Airport Sewer Lift Station Rehab (no change on project this week)
Budgeted project amount $70,000.00. Actual project cost $139,918.00. Project was awarded to Slattery Construction, Woodward, Oklahoma. Project completed and a thorough walk thru has been done. Upon reviewing the lift station a punch list of several items has been created, which include the following: a holder for the crane cord, dress out ground when gas line is installed, pen drive on face of controller, re-install auto-dialer until future SCADA has been installed. When the punch list has been completed, and all is approved, the lift station will be ready for acceptance.
> Land Application Apparatus (Sludge Truck) (no change on project this week)
Budgeted project amount $350,000. Actual cost $304,341.00. Project awarded to Quality Truck & Equipment Company on October 2011. Estimated delivery is the week of September 3, 2012.
> Sanitary Sewer Rehab Project/Pipe Bursting (no change on project this week)
Budgeted project amount $500,000.00. This project has been awarded to Tri-Star Utilities, Inc., Independence, Kansas. Tri-Star Utilities has finished work on the last project for this contract. They are going back to all past projects to verify clean up and that no settling has occurred.
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff held nuisance abatement hearings and two additional structures were ordered removed.
> The City has condemned 25 structures in 2012.
> Staff attended a meeting with the OU Institute of Quality Communities about the upcoming
Shawnee Downtown Revitalization efforts.
> Staff prepared items for the City Commission meeting.
> Staff made numerous inspections and reviewed new building permits submitted.
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Working on Park inspections
> Performing various repairs and graffiti removal in several city parks and buildings
> Mowing and weed eating in all areas including the Lake and dams
* Cemetery Division (staff of 4)
> Five (5) burials last week
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage (Staff of 6)
> Inspecting 2005-2008 Crown Vics for steering problems; no recall at this time
> 36 units in last week with 53 total repairs to vehicles and equipment
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects (no change on projects this week)
> Looking at the RFQs received for the Municipal Swimming Pool
> Roofing Project at the Library has begun
> Floating Fishing Dock on Lake #1-Bid was awarded; new dock being manufactured
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Monthly meeting will be held at 5:30 p.m., September 19, 2012 in the Airport Terminal
˚ Discuss future marketing efforts; board is working with an OBU marketing class to gather
marketing data and create marketing plan.
* Parallel Taxiway Project (no change on project this week)
> All construction complete and punch list items have been addressed
> FAA grant will remain open until all seeded areas have established a permanent root system
* Runway Rehabilitation Project
> Construction substantially complete
> Full runway open
> Final inspection scheduled for week of September 22, 2012
> Staff and inspector creating punch list which needs to be addressed prior to final payment.
* Foreign Trade Zone Application (no change on project this week)
> Matthew Weaver reports that the application is under final agency review
* Department of Commerce "Oklahoma Certified Site Program - Aerospace Park"
(no change on project this week)
> Application is being completed by SEDF and airport staff
* 2012 Pilots and Pancake Fly-in - Saturday, October 6, 2012 (no change on project this week)
> Planning for larger air show including acrobatic planes
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 9/17/12 City Commission and Authorities agendas
> Preparation of 9/4/12 City Commission and Authorities minutes
> Attended PCDA meeting (9/13/12) and preparation of minutes
> Research regarding Washington School land; research into old city dump site
> Normal routine duties including tort claims, insurance on vehicles and property
* Utility Billing/Customer Service
> Zone 1 cut-off for non-payment (9/13/12)
> Discussion with CPN representative regarding meters to Wellness Center and Health Clinic
> Routine customer service/billing transactions and issues
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> +42 Incidents Added -44 Completed = Net Done of 2 : 198 outstanding
> Installed additional City Hall Fire Day Room desktop
> Replaced Dispatch area printer remapped dispatch stations
> Reviewed unreported UPS issue in 911 center dispatch system / solution in process
> Continued review for Airport WiFi captured portal, system is working again
> Published Meet Your Mayor/Commissioner for new members
> OGITA meeting in OKC / OML Presentation Prep
> Reviewed calendar sharing options / privacy setting for Manager/Attorney
> Read / Research / Testing windows 8 in our environment
> Resolved Police Mobile system issues
> Continued Toughbook police system builds
> Assisted SMA Director with the pressure monitors / software
> Reviewed / Resolved Access Control / door lock questions at Fire station 3
> Reviewed final DVR/Security Camera install at Police Firing Range
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes of employees
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman's com
> Review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on year end
> Prepared agenda items
> Covered PCDA daily operations and PCDA payroll
> Attended the PCDA monthly meeting
> Met with City Manager concerning travel policy
> Met with Mayor concerning the finances of the City
> Worked on Fixed assets for Audit
> Worked on bank statements
> Worked on stat section for CAFR
> Short staffed so did anything that was needed to Allow finance to run smoothly
EXPOSITION CENTER/Mike Jackson, Operations Manager
> September 12-15, Baptist Campers on a Mission
> September 13-15, Buckles & Banners Boer Goat Sale
> September 15, Canadian Valley Coop Annual Meeting & Banquet
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 85 emergency calls: Breakdown of calls: Fires - 8, Rescue/EMS - 59, Service
Calls - 3, Good Intent Calls - 8, False Alarms - 6, and Hazardous Conditions: 1
* Prevention
Plan Reviews
> North Rock Creek Manor, 3901 N. Kickapoo (fire sprinkler system)
> Select Physical Therapy, 412 & 416 N. Beard (fire alarm system)
Permits/On-site Inspections
> Kids Space Park (inflatables)
* Training
> Continuation training three (3) Probationary Fire Fighters
> Seven (7) probationary Fire Fighters report for Orientation and Training on Sept. 24, 2012
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Repaired 2 light bars, strobe box, and vehicle power supply for the Police Department
> Completed radio installation and connected an antenna to radio for animal control
> Continued work at the pistol range for the installation of a new public address system
> Conducted EOC radio tests on Wednesday morning
* Emergency Management Technician
> Confirmed meeting with Oklahoma Blood Institute representative to schedule blood drives
> Sent out new road notification
> Worked with County 911 Addressing on possible names for new roads in new addition
> Resolved confusion on address with post office and customer
> Added 2 personal tornado shelters to the database
* Emergency Management Director
> Met with Police and Fire Chiefs to discuss status of communications projects.
> Met with Police Support Services Administrator and representative of A.T.& T. concerning
upgrade/replacement of 9-1-1 call taking equipment
> Hosted the SE Oklahoma Amateur Radio Emergency Services group in the EOC .
> Hosted the Pottawatomie County Amateur Radio Club in the EOC on Tuesday night
> Participated in the weekly Pott. Co. EM radio tests on Tuesday night
> Met with Mayor, City Manager, and Police Chief concerning 9-1-1 service
> Coordinated with National Weather Service on Tornado Town Hall program
> Coordinated with American Red Cross on disaster exercise activities
> Continued work on VHF radio Narrowbanding
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 148Total Citations: 56 / Handwritten Citations: 35 / E-Citations: 21(37.50%)
> Arrested: 35
> Firearms Training conducted at Shawnee Police Range
> Pursuit - arrest of two subjects / filed for warrant on third suspect
> Arrested two burglary suspects at Dietrich's Club
> Two officers at Criminal Investigation Academy / One Officer at Basic Police Academy
* Dispatch
> Managed 1555 calls for service (Police/Fire/EMS)
* COPs Grant Program
> Citations: 4Arrests: 2
> Seizure of one vehicle F-150 pickup and 8.5 g of meth and approx. 10 g of marijuana
> Assisted Range with Training and Attended CLEET Training
> Attended Neighborhood Watch meeting and Health Fair at Shawnee Mall
> Initiated programs picked up: Reserve program, Drug tip hotline, Crime stoppers, and Boy
Scout facilitators for Explorer program
> Patrols: Extra patrol, School Zones Patrol, Mall Patrol, Park Patrol for increased vandalism, and
Assisted day and evening shift
* CID
> 25 Cases Forwarded to CID for Review
> 7 Felony Cases Assigned / 1 Non Felony Case Assigned
> 6 Felony Cases Cleared / 3 Non Felony Cases Cleared
> 3 Felony Cases filed through the DA's Office
> Arrest (s): 1
> $300.00 Total Property Recovered
> 1 NFN Case being looked into
> 1 Call Out
* Accreditation: Lt. King-Accreditation Manager
> Number of Accreditation files worked on this week: 16 - PER 201-210, PER 301, and PER
401-405
> List of files sent to Chief's Office for review for the week: 16 - PER 201-210, PER 301, and
PER 401-405
> Conducted Policy Training for each shift
* Evidence
> Number of evidence items brought in: 26
> Number of evidence items released: 5
> Number of items submitted to the OSBI: 16
> Number of items released from OSBI back to the Police Department: 8
> Number of evidence disposition files/cases cleared: 5
* Animal Control
> Responded to 99 calls > Impounded 32 animals > Adopted out 2 animals
> 10 animals were reclaimed by their owners
* Staff
> Police positions-59 / 2 open positions / 1 officer awaiting academy / 56 officers available
> Dispatch positions-13 / 6 available for service / 6 in training / one open position
> Animal Control Positions-4 / 4 available for service
Friday, September 21, 2012
Official Trick or Treat Night set for Wednesday October 31st
The City Commission has set the official City of Shawnee Trick or Treat night for Wednesday, October 31st.
Have fun and be safe this scary season.
For safety tips and information, visit the
<a href=http://www.halloween-safety.com/ target=_blank>Halloween Safety Guide Website</a>
Have fun and be safe this scary season.
For safety tips and information, visit the
<a href=http://www.halloween-safety.com/ target=_blank>Halloween Safety Guide Website</a>
Wednesday, September 19, 2012
Downtown Shawnee Community Visioning Meeting - September 24
The University of Oklahoma Institute for Quality Communities has scheduled a Community Visioning Meeting on Monday, September 24 at First Baptist Church in Downtown Shawnee. A reception will kick off the meeting at 5:00 PM, followed at 5:30 with a short presentation and input from the community.<br>
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Refreshments will be served. <br>
<br>
The OU Institute for Quality Communities is working to develop a revitalization plan for historic Downtown Shawnee.<br>
<br>
These efforts are led by the Greater Shawnee Chamber of Commerce.<br>
<br>
Please attend this important meeting and encourage your friends and neighbors to do the same.
<br>
Refreshments will be served. <br>
<br>
The OU Institute for Quality Communities is working to develop a revitalization plan for historic Downtown Shawnee.<br>
<br>
These efforts are led by the Greater Shawnee Chamber of Commerce.<br>
<br>
Please attend this important meeting and encourage your friends and neighbors to do the same.
Monday, September 17, 2012
Pott County Burn Ban Lifted by Gov Fallin 9/17/2012
Governor Fallin has lifted the burn ban for Pottawatomie County and 21 other counties. Remember, burn permits are STILL required within the City of Shawnee city limits and be SAFE out there!
Friday, September 14, 2012
Staff Activity Report for September 2-8, 2012
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department
* Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)
> ODOT has officially set the Kickapoo Paving Project on their November letting schedule, which means the project will be advertised and the Bid Opening set for November 15, 2012, with Award of Project coming at their Commission meeting of December 3, 2012. Anticipate construction starting by March 2013. Project is estimated to take 18-24 months construction time. Kickapoo will not be closed, and two-way traffic will be maintained at all times. ODOT will handle project advertising, bid opening, bid award, and project administration & inspection. City Staff will assist with inspections during project construction.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Rudy Construction was awarded the project in the amount of $98,624.00. Work on the Project started September 10, 2012 and project approximately 10% completed. Contractor is restricted to working from 9:00 am to 3:00 pm because we do not want any lanes of traffic blocked off during peak traffic hours. The median just south of I-40 and north of Gordon Cooper Vo-Tech entrance is to have the concrete removed and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings.
* Kickapoo & Kulhbird Lane Safety Improvements
> C-P Integrated Services was awarded the project in the amount of $ 54,211.30. Work started on this project on Monday, September 10, 2012. Contractor is approximately 15% complete with project. This project consists of lowering the decorative wall along Kickapoo in the vicinity of Burger King/ Phillips 66 to allow for safer site distances.
* ADA Sidewalk & Ramp Project
> Contractor (CP-Integrated) has completed work on the sidewalk along Kennedy Street from Ford to the Spur, and staff will be determining final as built quantities for final payment to contractor. City has budgeted $200,000 for this type project this FY2012-2013 and staff will be letting another project in October 2012.
* Federal Street Bridge Repair Project
> City Staff has begun preparing plans and bid documents for the repair of the Federal Street bridge over the railroad tracks. Anticipate being able to let this project for bids October 2012.
* Airport Trails Project
> Preliminary survey work has begun on this project to enable design of plans to proceed. This project will be removal and replacement of the City's existing trail(s) around the Airport, and trail widened to 10 feet. Design work has been project is ready to let for bids if approved by the City Commission. Anticipate requesting authorization to advertise the project at the first Commission meeting in October 2012.
* Expo Parking Lot Improvements
> CGC, LLC have essentially been completed with only minor misc punch list items to complete. Contractor continues with correcting items on punch list. As soon as punch list items are 100% complete, we will then take project to City Commission for acceptance and place maintenance bonds into effect
* Gordon Cooper Bridge (southbound lanes)
> Work has started on the Project, and Contractor (PbX Corp) is approximately 95% completed. Funding for this Project has been provided by the Citizen Potawatomi Nation (CPN). The City and Citizen Potawatomi Nation (CPN) entered into an Agreement to provide funding to repair and resurface the bridge deck for the southbound two lanes of the bridge. Specifications, bid documents, and plans had been completed by the City, and the CPN let the project for bids. The low bid on the project was PbX Corporation in the amount of $417,000. Project was completed on Monday, August 27, 2012 and opened to traffic. Final As-Built costs of the project were at $592,329.32 as a result of two change orders, one for structural concrete work on the piers & caps underneath the bridge deck, and the other change order to include traffic striping for both the southbound and northbound bridges.
* Bryan & Independence Intersection Traffic Signal Project
> Bid Opening was on June 18, 2012 with the apparent low bid by Traffic & Lighting Systems in the amount of $198,562.60. City Commission at their July 16, 2012 meeting awarded the project to Traffic & Lighting Systems. A Pre-work meeting was held Tuesday, July 31, 2012 to discuss the project and scheduling of work. From the Pre-work meeting it was decided to issue a Notice to Proceed effective September 24, 2012 to allow delivery time for the poles and mast arms that will be needed to install the traffic signals.
* Rehab Asphalt Streets Project (FY11-12)
> The City Commission awarded the project to Nash Construction in the amount of $589,090.00 on July 16, 2012. Work began on 45th Street August 15th and was completed on August 27th. The resurfacing of 45th is under review to determine if rideability specifications have been met prior to allowing Contractor to proceed with other locations to mill/overlay. This is our annual asphalt streets maintenance contract and streets identified for milling and overlaying are Independence from Kickapoo to Airport Drive, Independence from Park to Broadway, MacArthur from Leo to Acme, and 45th Street from Kickapoo to Leo. City will be engaging a testing company to do smoothness testing on 45th to determine extents and locations of surface roughness that the Contractor will need to correct.
* Rehab Concrete Streets Project (FY11-12) (Independence from Center to Sequoyah)
> City Commission awarded the project to All Roads in the amount of $387,409.00 on July 16, 2012. A Pre-work meeting was held Friday, July 27, 2012 to discuss project and probable locations to begin maintenance repairs. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced. Focus of this contract will be on Independence from Center to Sequoyah, but a Notice to Proceed has not been issued yet until we know the scheduling of the remedial cleanup work that is to be done on Independence west of Center. That project is currently out for bids by the Oklahoma Corporation Commission and no fixed date for construction start time has been set at this time.
Traffic Control Division
> Removed limbs off of James Allen Bridge with assistance from Parks Department
> Replaced school zone speed assembly on Wallace
> Replaced stop sign at Hayes & Kickapoo
> Checked pedestrian heads for burn outs
> Painted lane lines (various locations)
> Laid out stop bars at Beard & Highland and Beard & Independence
> Set up and recovered work zone on Broadway for the Utility Department
> Laid out stop bar at 7th & Broadway
> Set up work zone for Utility Department at the intersection of Georgia & Beard
> Set up work zone for Utility Department at the intersection of Pulaski & Beard
> Replaced LED for NBR at Draper & Highland
> Set out temporary stop sign at 41st & Union
> Painted lane lines at the following locations: Kickapoo & MacArthur, Wolverine Road &
Kickapoo, 45th & Harrison, and Wolverine Road & Hwy 18
Street Department
> Concrete panel replacement at Airport (10x10), (14x12) and (20 x 81)
> Bladed roads: Wolverine, West Tech, Acme, Pecan Grove, Clear Pond Lane, and Lake Road
> Patch truck ran 1 day.
> Sweeper ran 2 days
> Finished concrete panels at 4108 Aydelotte
> Finished saw-cutting concrete panels on Country Grove
> Hauled 9 loads of rock from Wewoka to the Public Works Service Center
> Cleaned out culvert on Clear Pond Lane
> Saw-cut water-cuts: 627 Broadway and 706 Beard
> Saw-cut valve-cuts: 528 Kirk and Sherry Lane
<HR>
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 5.468 Last week: *MGD - 5.012
> Pumped 1,159,269,000 MG to date compared to 1,133,377,000 MG for same period last year
> Performed routine plant maintenance and testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.099 **BOD - 9 mg/l ***TSS - 7
> Performed regular maintenance on the plant and routine water testing
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.563 **BOD - 2.0 mg/l ***TSS - 5.7
> Hauled 138,000 gallons for the month of September
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 114, Water/Sewer Line Locates - 80, Leak Checks - 20, Cut-offs Replaced - 2, Main Breaks Repaired - 0, and Reset Water Meters - 5
> 524 W. Kirk: repaired a fire hydrant
> Replaced the following service lines: 631 & 631½ N. Broadway, 628 N. Broadway, and 709 N. Broadway.
> 2800 block of N. Beard between Georgia and Pulaski moved 3: service lines from 2" main on Beard Street to a 6" main on Pulaski Street.
> 214 E. Main: replaced a corp and service line on 12" main
> 1 Turkey Knob: poured new sidewalk due to main break
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 7,650 ft. Flushed (year to date) - 667,142 ft.
> Total Service Calls - 26, Sewer Lines Checked -9, and Lift Stations Checked - 15, and Emergency Sewer Calls - 6
> Camera inspected the sewer main at 1237 N. Broadway
> Point repair at 116 S. Union
> Repaired the effluent line at Farrall Lift Station
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Valve Maintenance (staff of 4)
> Located and performed serviceability check on valves at the following locations: Edward Water Tower, Main & Market, Main & Beard, and Kickapoo & Dill
> Replaced valve at the Water Treatment Plant in the sludge pit
> Eliminated valve at the following location: Beard & Georgia
* Construction Inspector
> Gray Stone water line installation is 95% complete. Contractor is waiting on a 90 degree bend and the fire hydrant to come in; currently removing the blow-off at the end of the current line to replace with a fire hydrant.
> Kickapoo Casino has water line installed. Loaded the line on Tuesday and flushed and took first bac-t on Wednesday. Took 2nd bac-t on Thursday and will do pressure test as soon at results come back from DEQ.
* Capital Projects
> Utility System Master Plan
On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. A Notice to Proceed was issued on June 25, 2012. City Staff gathered maps, plans, and data requested. SRB will met with SMA staff on Friday, September 7th for interviews/updates to the Master Plan.
> Water Line Replacement: Lakeview Estates: Minnesota, Franklin, and Hughes Circle
Budgeted project amount $257,875.00. All testing is complete on Lakeview; Bac-t tests came back negative and the pressure test was successful. Completed installing sod in yards; awaiting final pay request.
> Water Line Replacement Project: Midland Street
Project is being bid out. Pre-bid meeting was held Friday, August 24, 2012. Three (3) contractors attended the meeting.
> Airport Sewer Lift Station Rehab
Budgeted project amount $70,000.00. Actual project cost $139,918.00. Project was awarded to Slattery Construction, Woodward, Oklahoma. The Notice to Proceed was issued on March 23, 2012 with 90 days completion, approximate project date of completion June 25, 2012. Project completed and a thorough walk thru has been done. Upon reviewing the lift station a punch list of several items has been created, which include the following: a holder for the crane cord, dress out ground when gas line is installed, pen drive on face of controller, re-install auto-dialer until future SCADA has been installed. When the punch list has been completed, and all is approved, the lift station will be ready for acceptance.
> Land Application Apparatus (Sludge Truck)
Budgeted project amount $350,000. Actual cost $304,341.00. Project awarded to Quality Truck & Equipment Company on October 2011. Estimated delivery is the week of September 3, 2012.
> Sanitary Sewer Rehab Project/Pipe Bursting (Various Locations)
Budgeted project amount $500,000.00. This project has been awarded to Tri-Star Utilities, Inc., Independence, Kansas. The Notice to Proceed was issued on February 16, 2012 with 180 days for project completion. Tri-Star Utilities has finished work on the last project for this contract. They are going back to all past projects to verify clean up and that no settling has occurred.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> The Building Department issued five new home permits in August.
> The Action Center is working 138 active cases
> Staff presented reports at the Planning Commission meeting
* Shawnee Urban Renewal Authority
> Three projects in process, two emergencies and one rehabilitation effort
> Consolidated Action Plan completed and ready to submit to HUD for approval
> Working on specifications for next project
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Working on Park inspections
> Performing various repairs and graffiti removal in several city parks and buildings
> Pushing back trees in town
> Mowing and weed eating in all areas including the Lake and dams
* Cemetery Division (staff of 4)
> Three (3) burials last week
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage (Staff of 6)
> 28 units in last week with 39 total repairs to vehicles and equipment
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects
> Looking at the RFQs received for the Municipal Swimming Pool
> Roofing Project at the Library has begun
> Floating Fishing Dock on Lake #1-Bid was awarded; new dock being namufactured
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Monthly meeting will be held at 5:30 p.m., September 19, 2012 in the Airport Terminal
˚ Discuss future marketing efforts; board is working with an OBU marketing class to gather
marketing data and create marketing plan.
* Parallel Taxiway Project
> All construction complete and punch list items have been addressed
> FAA grant will remain open until all seeded areas have established a permanent root system
* Runway Rehabilitation Project
> FAA Grant: $3, 524,477 and the OAC Grant: $221,006
> Phase I construction is complete:
˚ South 2,400 feet of runway is open
> Phase II construction is underway:
˚ Safety area grading
˚ Asphalt leveling course complete
˚ Final asphalt course installation complete
˚ Construction of access road serving FAA lighting equipment complete
˚ Final grading of safety areas and shoulders underway
˚ Installation of FAA lighting on north end underway
˚ Installation of electrical conduit and fixtures for runway lighting complete
˚ Sod placement complete
˚ Runway striping scheduled to be complete September 14, 2012
* Foreign Trade Zone Application
> Matthew Weaver reports that the application is under final agency review
* Department of Commerce "Oklahoma Certified Site Program - Aerospace Park"
> Application is being completed by SEDF and airport staff
* 2012 Pilots and Pancake Fly-in - Saturday, October 6, 2012
> Planning for larger air show including acrobatic planes
* Kansas City Aviation Center - Piper & Diamond Aircraft Display
> Tuesday, September 4, 2012 from 2:00 p.m. - 7:00 p.m.
> 5 aircraft were on display for potential buyers
> Event was well received
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of September 4, 2012 City Commission and authorities minutes
> Preliminary preparation of September 17, 2012 City Commission agenda
> Normal routine duties including tort claims, insurance on vehicles and property
* Utility Billing/Customer Service
> Zone 3 Billing (9/4/2012)
> Meeting with CPN representatives regarding water issues
> Routine customer service/billing transactions and issues
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> +33 new incidents / -19 completed incidents = net gain of 14 | total open incidents 200
> Reviewed / tested options for hotspot replacement at Shawnee Airport
> Deployed remote management options and system reviewed for PCDA systems
> Produced the 09/04/2012 live City Commission meeting
> Extracted / edited / rendered 09/04/2012 City Commission Meeting video
> Converted home security video to standardized codec for CID
> Software Configuration changes for Finance posting needs
> Setup Time Entry for new PCDA contract
> Resolved another error from Kiosk system for Utility Billing
> Convert Commission web page to database / update bios for Mayor, Ward2, and Ward4
> Validated export information for Attorney reference open records request
> Updated online payment options for various outsourced solutions
<HR>
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes of employees
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman's com
> Review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on year end
> Prepared agenda items
> Worked on sales tax report
> Worked on CDBG PR 26
> Worked on Fixed assets for Audit
> Worked on bank statements
> Finished small funds audit papers
> Worked on stat section for CAFR
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
> September 4-8, Pottawatomie County Fair
> September 4, Radio Shack Training
> September 6, OG&E Meeting
> September 8, Birthday Party
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 108 emergency calls: Breakdown of calls: Fires - 10, Rescue/EMS - 76, Service
Calls - 7, Good Intent Calls - 7, False Alarms - 4, Hazardous Conditions: 3, and Special
Incident - 1
* Prevention
Plan Reviews
> Trican Well Service, 41500 Wolverine Road (Fire Alarm System)
> Lifestyle Plaza Retail Center, 45th & Kickapoo
> Shawnee Bible Church, 45th & Bryan
New Construction Inspections
> Primrose Community, 1905 N. Bryan - Wings A & B attic sprinkler system
Consultations/Meetings
> St. Gregory's Remodel
> First Baptist Church Remodel
Permits/On-site Inspections
> Airport Drive (tent)
> Expo Center, County Free Fair (carnival)
* Training
> Continuation training three (3) Probationary Fire Fighters
> Seven (7) probationary Fire Fighters report for Orientation and Training on Sept. 24, 2012
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Performed EOC radio tests on Wednesday morning
> Worked at Police Pistol Range running cable for Public Address system.
> Installed emergency equipment and radios in 2 street department vehicles
> repaired emergency equipment in 3 utility vehicles
> Repaired power problem with dispatch radio console
* Emergency Management Technician
> Processed new employees for blood borne files; worked with contact at St Anthony's Shawnee
Hospital for Hep B series documentation and scheduling
> Verified address with county, assigned address for new construction
> Continued Radio Inventory
> Processed two (2) storm shelter registrations
> Made preparations for Pottawatomie County Fair and staffed the booth Friday afternoon
> Spoke with Sapulpa Police on our experience with BlackBoard Connect
> Coordinated with Oklahoma Blood Institute on dates for blood drives at City Hall
* Emergency Management Director
> Attended Board of County Commissioners meeting on Tuesday afternoon
> Provided information concerning value of emergency management program to Bethel Acres
Town Board meeting on Tuesday night.
> Participated in EM Team radio tests on Tuesday evening
> Met Shawnee Public Schools concerning updates to school emergency plan
> Coordinated with County Central Dispatch, Pink Fire Department, and City of Tulsa on digital
radio talk group problems on Pink radio site.
> Assisted Earlsboro Fire Department with questions concerning NIMS Compliance
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 200 Total Citations: 123 / Handwritten Citations: 70 / E-Citations: 53 (43.09%)
> Arrested: 35
> Department training on New Oklahoma Open Carry Gun Law
> Search warrant at Club House at 7th & Pennsylvania on alleged rape case
> Suicide by hanging - female victim
* Dispatch
> Managed 1766 calls for service (Police/Fire/EMS)
* COPs Grant Program
> Citations: 9 / Arrests: 4 / Warrants: 5
> Initiated programs picked up: Reserve program, Drug tip hotline, Crime stoppers, Boy Scout
facilitators for Explorer program
> Patrols: Extra patrol, School Zones Patrol, Mall Patrol, Park Patrol for increased vandalism
> Assisted day and evening shift
> Community Contacts: Sub Station, DA Office, Warrant Officers, City Court, DTF,
Neighborhood Watches, A-Ok railroad, and the Citizen Pottawatomie Police Department
> One Felony warrant, Drug investigation w/ DTF & PCSO- Marijuana grow
> Met with Pottawatomie County Deputy re: mutual drug problems
> Extra security for highly attended Planning meeting concerning the SRM
> Community Response Domestic Violence meeting
> Set up bicycle safety presentation at Pleasant Grove elementary school
* CID
> 31 Cases Forwarded to CID for Review
> 9 Felony Cases Assigned / 4 Non Felony Case Assigned
> 11 Felony Cases Cleared / 1 Non Felony Cases Cleared
> $125.00 Total Property Recovered
> 5 NFN Case being looked into
> 4 Call Out
* Accreditation
> Lt. King has been assigned the accreditation manager and is working the state accreditation
process for the department
> Number of Accreditation files worked on this week: 20 - OPS 2001-2013 and PER 101-107
> List of files sent to Chief's Office for review for the week: 7 - PER 101-107
> Assisted with inspections and inventory
> Number of Calls: 1
* Evidence
> Number of evidence items brought in: 19
> Number of bicycles taken in: 1
> Number of found property items taken in: 3
> Number of Police reports taken: 1
> Worked on Sandy Rea Missing Person's Case
* Animal Control
> Reporting will begin the week of September 9, 2012
* Staff
> Police positions-59 / 2 open positions / 1 officer awaiting academy / 56 officers available
> Dispatch positions-12 / 6 available for service / 3 in training / three open positions
> Animal Control Positions-4 / 4 available for service
Engineering Department
* Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)
> ODOT has officially set the Kickapoo Paving Project on their November letting schedule, which means the project will be advertised and the Bid Opening set for November 15, 2012, with Award of Project coming at their Commission meeting of December 3, 2012. Anticipate construction starting by March 2013. Project is estimated to take 18-24 months construction time. Kickapoo will not be closed, and two-way traffic will be maintained at all times. ODOT will handle project advertising, bid opening, bid award, and project administration & inspection. City Staff will assist with inspections during project construction.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Rudy Construction was awarded the project in the amount of $98,624.00. Work on the Project started September 10, 2012 and project approximately 10% completed. Contractor is restricted to working from 9:00 am to 3:00 pm because we do not want any lanes of traffic blocked off during peak traffic hours. The median just south of I-40 and north of Gordon Cooper Vo-Tech entrance is to have the concrete removed and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings.
* Kickapoo & Kulhbird Lane Safety Improvements
> C-P Integrated Services was awarded the project in the amount of $ 54,211.30. Work started on this project on Monday, September 10, 2012. Contractor is approximately 15% complete with project. This project consists of lowering the decorative wall along Kickapoo in the vicinity of Burger King/ Phillips 66 to allow for safer site distances.
* ADA Sidewalk & Ramp Project
> Contractor (CP-Integrated) has completed work on the sidewalk along Kennedy Street from Ford to the Spur, and staff will be determining final as built quantities for final payment to contractor. City has budgeted $200,000 for this type project this FY2012-2013 and staff will be letting another project in October 2012.
* Federal Street Bridge Repair Project
> City Staff has begun preparing plans and bid documents for the repair of the Federal Street bridge over the railroad tracks. Anticipate being able to let this project for bids October 2012.
* Airport Trails Project
> Preliminary survey work has begun on this project to enable design of plans to proceed. This project will be removal and replacement of the City's existing trail(s) around the Airport, and trail widened to 10 feet. Design work has been project is ready to let for bids if approved by the City Commission. Anticipate requesting authorization to advertise the project at the first Commission meeting in October 2012.
* Expo Parking Lot Improvements
> CGC, LLC have essentially been completed with only minor misc punch list items to complete. Contractor continues with correcting items on punch list. As soon as punch list items are 100% complete, we will then take project to City Commission for acceptance and place maintenance bonds into effect
* Gordon Cooper Bridge (southbound lanes)
> Work has started on the Project, and Contractor (PbX Corp) is approximately 95% completed. Funding for this Project has been provided by the Citizen Potawatomi Nation (CPN). The City and Citizen Potawatomi Nation (CPN) entered into an Agreement to provide funding to repair and resurface the bridge deck for the southbound two lanes of the bridge. Specifications, bid documents, and plans had been completed by the City, and the CPN let the project for bids. The low bid on the project was PbX Corporation in the amount of $417,000. Project was completed on Monday, August 27, 2012 and opened to traffic. Final As-Built costs of the project were at $592,329.32 as a result of two change orders, one for structural concrete work on the piers & caps underneath the bridge deck, and the other change order to include traffic striping for both the southbound and northbound bridges.
* Bryan & Independence Intersection Traffic Signal Project
> Bid Opening was on June 18, 2012 with the apparent low bid by Traffic & Lighting Systems in the amount of $198,562.60. City Commission at their July 16, 2012 meeting awarded the project to Traffic & Lighting Systems. A Pre-work meeting was held Tuesday, July 31, 2012 to discuss the project and scheduling of work. From the Pre-work meeting it was decided to issue a Notice to Proceed effective September 24, 2012 to allow delivery time for the poles and mast arms that will be needed to install the traffic signals.
* Rehab Asphalt Streets Project (FY11-12)
> The City Commission awarded the project to Nash Construction in the amount of $589,090.00 on July 16, 2012. Work began on 45th Street August 15th and was completed on August 27th. The resurfacing of 45th is under review to determine if rideability specifications have been met prior to allowing Contractor to proceed with other locations to mill/overlay. This is our annual asphalt streets maintenance contract and streets identified for milling and overlaying are Independence from Kickapoo to Airport Drive, Independence from Park to Broadway, MacArthur from Leo to Acme, and 45th Street from Kickapoo to Leo. City will be engaging a testing company to do smoothness testing on 45th to determine extents and locations of surface roughness that the Contractor will need to correct.
* Rehab Concrete Streets Project (FY11-12) (Independence from Center to Sequoyah)
> City Commission awarded the project to All Roads in the amount of $387,409.00 on July 16, 2012. A Pre-work meeting was held Friday, July 27, 2012 to discuss project and probable locations to begin maintenance repairs. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced. Focus of this contract will be on Independence from Center to Sequoyah, but a Notice to Proceed has not been issued yet until we know the scheduling of the remedial cleanup work that is to be done on Independence west of Center. That project is currently out for bids by the Oklahoma Corporation Commission and no fixed date for construction start time has been set at this time.
Traffic Control Division
> Removed limbs off of James Allen Bridge with assistance from Parks Department
> Replaced school zone speed assembly on Wallace
> Replaced stop sign at Hayes & Kickapoo
> Checked pedestrian heads for burn outs
> Painted lane lines (various locations)
> Laid out stop bars at Beard & Highland and Beard & Independence
> Set up and recovered work zone on Broadway for the Utility Department
> Laid out stop bar at 7th & Broadway
> Set up work zone for Utility Department at the intersection of Georgia & Beard
> Set up work zone for Utility Department at the intersection of Pulaski & Beard
> Replaced LED for NBR at Draper & Highland
> Set out temporary stop sign at 41st & Union
> Painted lane lines at the following locations: Kickapoo & MacArthur, Wolverine Road &
Kickapoo, 45th & Harrison, and Wolverine Road & Hwy 18
Street Department
> Concrete panel replacement at Airport (10x10), (14x12) and (20 x 81)
> Bladed roads: Wolverine, West Tech, Acme, Pecan Grove, Clear Pond Lane, and Lake Road
> Patch truck ran 1 day.
> Sweeper ran 2 days
> Finished concrete panels at 4108 Aydelotte
> Finished saw-cutting concrete panels on Country Grove
> Hauled 9 loads of rock from Wewoka to the Public Works Service Center
> Cleaned out culvert on Clear Pond Lane
> Saw-cut water-cuts: 627 Broadway and 706 Beard
> Saw-cut valve-cuts: 528 Kirk and Sherry Lane
<HR>
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 5.468 Last week: *MGD - 5.012
> Pumped 1,159,269,000 MG to date compared to 1,133,377,000 MG for same period last year
> Performed routine plant maintenance and testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.099 **BOD - 9 mg/l ***TSS - 7
> Performed regular maintenance on the plant and routine water testing
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.563 **BOD - 2.0 mg/l ***TSS - 5.7
> Hauled 138,000 gallons for the month of September
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 114, Water/Sewer Line Locates - 80, Leak Checks - 20, Cut-offs Replaced - 2, Main Breaks Repaired - 0, and Reset Water Meters - 5
> 524 W. Kirk: repaired a fire hydrant
> Replaced the following service lines: 631 & 631½ N. Broadway, 628 N. Broadway, and 709 N. Broadway.
> 2800 block of N. Beard between Georgia and Pulaski moved 3: service lines from 2" main on Beard Street to a 6" main on Pulaski Street.
> 214 E. Main: replaced a corp and service line on 12" main
> 1 Turkey Knob: poured new sidewalk due to main break
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 7,650 ft. Flushed (year to date) - 667,142 ft.
> Total Service Calls - 26, Sewer Lines Checked -9, and Lift Stations Checked - 15, and Emergency Sewer Calls - 6
> Camera inspected the sewer main at 1237 N. Broadway
> Point repair at 116 S. Union
> Repaired the effluent line at Farrall Lift Station
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Valve Maintenance (staff of 4)
> Located and performed serviceability check on valves at the following locations: Edward Water Tower, Main & Market, Main & Beard, and Kickapoo & Dill
> Replaced valve at the Water Treatment Plant in the sludge pit
> Eliminated valve at the following location: Beard & Georgia
* Construction Inspector
> Gray Stone water line installation is 95% complete. Contractor is waiting on a 90 degree bend and the fire hydrant to come in; currently removing the blow-off at the end of the current line to replace with a fire hydrant.
> Kickapoo Casino has water line installed. Loaded the line on Tuesday and flushed and took first bac-t on Wednesday. Took 2nd bac-t on Thursday and will do pressure test as soon at results come back from DEQ.
* Capital Projects
> Utility System Master Plan
On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. A Notice to Proceed was issued on June 25, 2012. City Staff gathered maps, plans, and data requested. SRB will met with SMA staff on Friday, September 7th for interviews/updates to the Master Plan.
> Water Line Replacement: Lakeview Estates: Minnesota, Franklin, and Hughes Circle
Budgeted project amount $257,875.00. All testing is complete on Lakeview; Bac-t tests came back negative and the pressure test was successful. Completed installing sod in yards; awaiting final pay request.
> Water Line Replacement Project: Midland Street
Project is being bid out. Pre-bid meeting was held Friday, August 24, 2012. Three (3) contractors attended the meeting.
> Airport Sewer Lift Station Rehab
Budgeted project amount $70,000.00. Actual project cost $139,918.00. Project was awarded to Slattery Construction, Woodward, Oklahoma. The Notice to Proceed was issued on March 23, 2012 with 90 days completion, approximate project date of completion June 25, 2012. Project completed and a thorough walk thru has been done. Upon reviewing the lift station a punch list of several items has been created, which include the following: a holder for the crane cord, dress out ground when gas line is installed, pen drive on face of controller, re-install auto-dialer until future SCADA has been installed. When the punch list has been completed, and all is approved, the lift station will be ready for acceptance.
> Land Application Apparatus (Sludge Truck)
Budgeted project amount $350,000. Actual cost $304,341.00. Project awarded to Quality Truck & Equipment Company on October 2011. Estimated delivery is the week of September 3, 2012.
> Sanitary Sewer Rehab Project/Pipe Bursting (Various Locations)
Budgeted project amount $500,000.00. This project has been awarded to Tri-Star Utilities, Inc., Independence, Kansas. The Notice to Proceed was issued on February 16, 2012 with 180 days for project completion. Tri-Star Utilities has finished work on the last project for this contract. They are going back to all past projects to verify clean up and that no settling has occurred.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> The Building Department issued five new home permits in August.
> The Action Center is working 138 active cases
> Staff presented reports at the Planning Commission meeting
* Shawnee Urban Renewal Authority
> Three projects in process, two emergencies and one rehabilitation effort
> Consolidated Action Plan completed and ready to submit to HUD for approval
> Working on specifications for next project
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Working on Park inspections
> Performing various repairs and graffiti removal in several city parks and buildings
> Pushing back trees in town
> Mowing and weed eating in all areas including the Lake and dams
* Cemetery Division (staff of 4)
> Three (3) burials last week
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage (Staff of 6)
> 28 units in last week with 39 total repairs to vehicles and equipment
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects
> Looking at the RFQs received for the Municipal Swimming Pool
> Roofing Project at the Library has begun
> Floating Fishing Dock on Lake #1-Bid was awarded; new dock being namufactured
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Monthly meeting will be held at 5:30 p.m., September 19, 2012 in the Airport Terminal
˚ Discuss future marketing efforts; board is working with an OBU marketing class to gather
marketing data and create marketing plan.
* Parallel Taxiway Project
> All construction complete and punch list items have been addressed
> FAA grant will remain open until all seeded areas have established a permanent root system
* Runway Rehabilitation Project
> FAA Grant: $3, 524,477 and the OAC Grant: $221,006
> Phase I construction is complete:
˚ South 2,400 feet of runway is open
> Phase II construction is underway:
˚ Safety area grading
˚ Asphalt leveling course complete
˚ Final asphalt course installation complete
˚ Construction of access road serving FAA lighting equipment complete
˚ Final grading of safety areas and shoulders underway
˚ Installation of FAA lighting on north end underway
˚ Installation of electrical conduit and fixtures for runway lighting complete
˚ Sod placement complete
˚ Runway striping scheduled to be complete September 14, 2012
* Foreign Trade Zone Application
> Matthew Weaver reports that the application is under final agency review
* Department of Commerce "Oklahoma Certified Site Program - Aerospace Park"
> Application is being completed by SEDF and airport staff
* 2012 Pilots and Pancake Fly-in - Saturday, October 6, 2012
> Planning for larger air show including acrobatic planes
* Kansas City Aviation Center - Piper & Diamond Aircraft Display
> Tuesday, September 4, 2012 from 2:00 p.m. - 7:00 p.m.
> 5 aircraft were on display for potential buyers
> Event was well received
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of September 4, 2012 City Commission and authorities minutes
> Preliminary preparation of September 17, 2012 City Commission agenda
> Normal routine duties including tort claims, insurance on vehicles and property
* Utility Billing/Customer Service
> Zone 3 Billing (9/4/2012)
> Meeting with CPN representatives regarding water issues
> Routine customer service/billing transactions and issues
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> +33 new incidents / -19 completed incidents = net gain of 14 | total open incidents 200
> Reviewed / tested options for hotspot replacement at Shawnee Airport
> Deployed remote management options and system reviewed for PCDA systems
> Produced the 09/04/2012 live City Commission meeting
> Extracted / edited / rendered 09/04/2012 City Commission Meeting video
> Converted home security video to standardized codec for CID
> Software Configuration changes for Finance posting needs
> Setup Time Entry for new PCDA contract
> Resolved another error from Kiosk system for Utility Billing
> Convert Commission web page to database / update bios for Mayor, Ward2, and Ward4
> Validated export information for Attorney reference open records request
> Updated online payment options for various outsourced solutions
<HR>
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes of employees
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman's com
> Review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on year end
> Prepared agenda items
> Worked on sales tax report
> Worked on CDBG PR 26
> Worked on Fixed assets for Audit
> Worked on bank statements
> Finished small funds audit papers
> Worked on stat section for CAFR
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
> September 4-8, Pottawatomie County Fair
> September 4, Radio Shack Training
> September 6, OG&E Meeting
> September 8, Birthday Party
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 108 emergency calls: Breakdown of calls: Fires - 10, Rescue/EMS - 76, Service
Calls - 7, Good Intent Calls - 7, False Alarms - 4, Hazardous Conditions: 3, and Special
Incident - 1
* Prevention
Plan Reviews
> Trican Well Service, 41500 Wolverine Road (Fire Alarm System)
> Lifestyle Plaza Retail Center, 45th & Kickapoo
> Shawnee Bible Church, 45th & Bryan
New Construction Inspections
> Primrose Community, 1905 N. Bryan - Wings A & B attic sprinkler system
Consultations/Meetings
> St. Gregory's Remodel
> First Baptist Church Remodel
Permits/On-site Inspections
> Airport Drive (tent)
> Expo Center, County Free Fair (carnival)
* Training
> Continuation training three (3) Probationary Fire Fighters
> Seven (7) probationary Fire Fighters report for Orientation and Training on Sept. 24, 2012
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Performed EOC radio tests on Wednesday morning
> Worked at Police Pistol Range running cable for Public Address system.
> Installed emergency equipment and radios in 2 street department vehicles
> repaired emergency equipment in 3 utility vehicles
> Repaired power problem with dispatch radio console
* Emergency Management Technician
> Processed new employees for blood borne files; worked with contact at St Anthony's Shawnee
Hospital for Hep B series documentation and scheduling
> Verified address with county, assigned address for new construction
> Continued Radio Inventory
> Processed two (2) storm shelter registrations
> Made preparations for Pottawatomie County Fair and staffed the booth Friday afternoon
> Spoke with Sapulpa Police on our experience with BlackBoard Connect
> Coordinated with Oklahoma Blood Institute on dates for blood drives at City Hall
* Emergency Management Director
> Attended Board of County Commissioners meeting on Tuesday afternoon
> Provided information concerning value of emergency management program to Bethel Acres
Town Board meeting on Tuesday night.
> Participated in EM Team radio tests on Tuesday evening
> Met Shawnee Public Schools concerning updates to school emergency plan
> Coordinated with County Central Dispatch, Pink Fire Department, and City of Tulsa on digital
radio talk group problems on Pink radio site.
> Assisted Earlsboro Fire Department with questions concerning NIMS Compliance
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 200 Total Citations: 123 / Handwritten Citations: 70 / E-Citations: 53 (43.09%)
> Arrested: 35
> Department training on New Oklahoma Open Carry Gun Law
> Search warrant at Club House at 7th & Pennsylvania on alleged rape case
> Suicide by hanging - female victim
* Dispatch
> Managed 1766 calls for service (Police/Fire/EMS)
* COPs Grant Program
> Citations: 9 / Arrests: 4 / Warrants: 5
> Initiated programs picked up: Reserve program, Drug tip hotline, Crime stoppers, Boy Scout
facilitators for Explorer program
> Patrols: Extra patrol, School Zones Patrol, Mall Patrol, Park Patrol for increased vandalism
> Assisted day and evening shift
> Community Contacts: Sub Station, DA Office, Warrant Officers, City Court, DTF,
Neighborhood Watches, A-Ok railroad, and the Citizen Pottawatomie Police Department
> One Felony warrant, Drug investigation w/ DTF & PCSO- Marijuana grow
> Met with Pottawatomie County Deputy re: mutual drug problems
> Extra security for highly attended Planning meeting concerning the SRM
> Community Response Domestic Violence meeting
> Set up bicycle safety presentation at Pleasant Grove elementary school
* CID
> 31 Cases Forwarded to CID for Review
> 9 Felony Cases Assigned / 4 Non Felony Case Assigned
> 11 Felony Cases Cleared / 1 Non Felony Cases Cleared
> $125.00 Total Property Recovered
> 5 NFN Case being looked into
> 4 Call Out
* Accreditation
> Lt. King has been assigned the accreditation manager and is working the state accreditation
process for the department
> Number of Accreditation files worked on this week: 20 - OPS 2001-2013 and PER 101-107
> List of files sent to Chief's Office for review for the week: 7 - PER 101-107
> Assisted with inspections and inventory
> Number of Calls: 1
* Evidence
> Number of evidence items brought in: 19
> Number of bicycles taken in: 1
> Number of found property items taken in: 3
> Number of Police reports taken: 1
> Worked on Sandy Rea Missing Person's Case
* Animal Control
> Reporting will begin the week of September 9, 2012
* Staff
> Police positions-59 / 2 open positions / 1 officer awaiting academy / 56 officers available
> Dispatch positions-12 / 6 available for service / 3 in training / three open positions
> Animal Control Positions-4 / 4 available for service
Wednesday, September 12, 2012
Shawnee Beautification Meeting
AGENDA<br>
Shawnee Beautification Committee<br>
SEPTEMBER 13, 2012 - 4:00 PM<br>
Shawnee City Hall Emergency Operation Center Conference Room<br>
1) Call to Order.<br>
<br>
2) Roll Call and Declaration of a Quorum.<br>
<br>
3) Approval of Minutes for AUGUST 2012.<br>
<br>
4) Discussion on a Downtown Sprinkler System. (Tom Terry)<br>
<br>
5) Discussion on I-40 and Harrison Median Project. (Janet Turner)<br>
<br>
6) Old Business.<br>
<br>
7) New Business.<br>
<br>
8) Comments.<br>
<br>
9) Adjournment<br>
<br>
Shawnee Beautification Committee<br>
SEPTEMBER 13, 2012 - 4:00 PM<br>
Shawnee City Hall Emergency Operation Center Conference Room<br>
1) Call to Order.<br>
<br>
2) Roll Call and Declaration of a Quorum.<br>
<br>
3) Approval of Minutes for AUGUST 2012.<br>
<br>
4) Discussion on a Downtown Sprinkler System. (Tom Terry)<br>
<br>
5) Discussion on I-40 and Harrison Median Project. (Janet Turner)<br>
<br>
6) Old Business.<br>
<br>
7) New Business.<br>
<br>
8) Comments.<br>
<br>
9) Adjournment<br>
<br>
Monday, September 10, 2012
Staff Activity Report for August 26 - September 1, 2012
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department <b>No changes on projects this week</b>
* Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)
> ODOT has officially set the Kickapoo Paving Project on their November letting schedule, which means the project will be advertised and the Bid Opening set for November 15, 2012, with Award of Project coming at their Commission meeting of December 3, 2012. Anticipate construction starting by March 2013. Project is estimated to take 18-24 months construction time. Kickapoo will not be closed, and two-way traffic will be maintained at all times. ODOT will handle project advertising, bid opening, bid award, and project administration & inspection. City Staff will assist with inspections during project construction.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Rudy Construction was awarded the project in the amount of $98,624.00. A Pre-work meeting was held on Wednesday, August 22, 2012 to discuss the project. Notice to Proceed will be issued effective the second week in September. The median just south of I-40 and north of Gordon Cooper VoTech entrance is to have the concrete removed and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings.
* Kickapoo & Kulhbird Lane Safety Improvements
> Bid Opening was on June 18, 2012 with the apparent low bid by C-P Integrated Services in the amount of $54,211.30. City Commission at their July 16, 2012 meeting awarded the project to C-P Integrated Services. Work is scheduled to begin Tuesday, September 4, 2012. This project consists of lowering the decorative wall along Kickapoo in the vicinity of Burger King/ Phillips 66 to allow for safer site distances.
* ADA Sidewalk & Ramp Project
> CP-Integrated continues to work on the sidewalk along Kennedy Street from Ford to Kickapoo Spur, approximately 95% complete. The Shawnee Public Schools has agreed to the closing of two drive approaches along Kennedy at the old Brackeen Motors site which makes for a better sidewalk project.
* Federal Street Bridge Repair Project
> City Staff has begun preparing plans and bid documents for the repair of the Federal Street bridge over the railroad tracks. Anticipate being able to let this project for bids October 2012.
* Airport Trails Project
> Preliminary survey work has begun on this project to enable design of plans to proceed. This project will be a complete removal and replacement of the City's existing trail(s) around the Airport, and trail widened to 10 feet. Design work has begun and is approximately 35% complete. Anticipate being able to let this project for bids by the end of October.
* Expo Parking Lot Improvements
> CGC, LLC have essentially been completed with only minor misc punch list items to complete. A meeting was held Wednesday, August 22, 2012 with the Contractor to go over final as-built construction quantities and costs. There are still some minor disputes as to final quantities and cost of items that the City and Contractor will need to work out prior to taking the project forward for acceptance by the City Commission.
* Gordon Cooper Bridge (southbound lanes)
> Work has started on the Project, and Contractor (PbX Corp) is approximately 95% completed. Funding for this Project has been provided by the Citizen Potawatomi Nation (CPN). The City and Citizen Potawatomi Nation (CPN) entered into an Agreement to provide funding to repair and resurface the bridge deck for the southbound two lanes of the bridge. Specifications, bid documents, and plans had been completed by the City, and the CPN let the project for bids. The low bid on the project was PbX Corporation in the amount of $417,000. Project was completed on Monday, August 27, 2012 and opened to traffic. Final As-Built costs of the project were at $592,329.32 as a result of two change orders, one for structural concrete work on the piers & caps underneath the bridge deck, and the other change order to include traffic striping for both the southbound and northbound bridges.
* Bryan & Independence Intersection Traffic Signal Project
> Bid Opening was on June 18, 2012 with the apparent low bid by Traffic & Lighting Systems in the amount of $198,562.60. City Commission at their July 16, 2012 meeting awarded the project to Traffic & Lighting Systems. A Pre-work meeting was held Tuesday, July 31, 2012 to discuss the project and scheduling of work. From the Pre-work meeting it was decided to issue a Notice to Proceed effective September 24, 2012 to allow delivery time for the poles and mast arms that will be needed to install the traffic signals.
* Rehab Asphalt Streets Project (FY11-12)
> The City Commission awarded the project to Nash Construction in the amount of $589,090.00 on July 16, 2012. Work began on 45th Street August 15th and should be completed by Friday, August 27th. The resurfacing of 45th is under review to determine if rideability specifications have been met prior to allowing Contractor to proceed with other locations to mill/overlay. This is our annual asphalt streets maintenance contract and streets identified for milling and overlaying are Independence from Kickapoo to Airport Drive, Independence from Park to Broadway, MacArthur from Leo to Acme, and 45th Street from Kickapoo to Leo.
* Rehab Concrete Streets Project (FY11-12) (Independence from Center to Sequoyah)
> City Commission awarded the project to All Roads in the amount of $387,409.00 on July 16, 2012. A Pre-work meeting was held Friday, July 27, 2012 to discuss project and probable locations to begin maintenance repairs. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced. Focus of this contract will be on Independence from Center to Sequoyah, but a Notice to Proceed has not been issued yet until we know the scheduling of the remedial cleanup work that is to be done on Independence west of Center. That project is currently out for bids by the Oklahoma Corporation Commission and no fixed date for construction start time has been set at this time.
Traffic Control Division
> Painted curbs on Main St
> Set up work zone for utility dept at Main & Eden
> Replaced James Allen bridge signs
> Reset the following intersections: Garretts Lake Rd & Hwy 18 and (on flash / conflict)
> Reset the intersection of Broadway & Main (on flash / conflict)
> Painted double yellow lines at the following locations: University, Airport Drive, Federal Street, Main Street, Interstate Parkway, and Kickapoo
> Painted the following medians: Airport Drive & Independence, Bryan & Highland, and Federal & Harrison
> Painted lane lines at the following locations: Benedict & Kickapoo, Beard & Farrall, and Airport Drive & MacArthur
> Replaced Shawnee banner at Broadway & Main
> Replaced street marker for Kennedy & Farrall
> Painted dashes at the following locations: Independence, Airport Drive, and Bryan
> Checked type I barricades that came in from the field
Street Department
> Finished water-cut repair at 801 S. Kickapoo (inside the water plant) (40x20)
> Repaired sinkhole at Castle Creek
> Repair road buckle at 13 Cedar Creek (59x16)
> Saw-cut: Aydelotte, Airport Drive, Country Groves, 1209 Monroe, and 1502 Airport Drive
> Repaired water-cut at 214 W. Main (14x10)
> Repaired valve-cut at Main & Shawnee (7x7)
> Repaired busted concrete panel at 4108 Aydelotte (26x39)90% complete
> Repaired valve at Expo (4x10)
> Bladed the following roads: Archery Range, 2 of Park's roads (one on Belcher and one at the end of Lake Road), Pecan Grove East, and Pecan Grove West.
<HR>
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 5.012 Last week: *MGD - 5.180
> Pumped 1,119,280,000 MG to date compared to 1,092,015,000 MG for same period last year
> Performed routine plant maintenance and testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.248 **BOD - 9 mg/l ***TSS - no tests ran this week
> Performed regular maintenance on the plant and routine water testing
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.681 **BOD - 2.0 mg/l ***TSS - 2.5
> Hauled 516,000 gallons for the month of August
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 96, Water/Sewer Line Locates - 37, Leak Checks - 25, Cut-offs Replaced - 3, Main Breaks Repaired - 2, and Reset Water Meters - 1
> Repaired the following water main breaks: 4" main at 1209 E. Monroe and a 6" main at 1502 Airport Drive
> 1226 E. 10th: repaired a fire hydrant
Water Distribution (continued)
> 214 E. Main: replaced a corp and service line on 12" main
> 1 Turkey Knob: poured new sidewalk due to main break
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 8,950 ft. Flushed (year to date) - 659,492 ft.
> Total Service Calls - 20, Sewer Lines Checked -12, and Lift Stations Checked - 17
> 618 E. Oakland: completed a point repair. This line has been placed on the pipe bursting list
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Valve Maintenance (staff of 4)
> Located and performed serviceability check on valves at the following locations: Chapman & Independence, 1601 Airport Drive, Center & Main, High & Main, Oak & Main, Draper & Main, 1226 E. 10th, Kickapoo & Benedict, Independence behind Atwood's, 9th & Draper, 10th & Center, 10th & Draper, 10th & Pesotum, and Eden & Main
> Dug up, raised, and realigned valve boxes at the following location: Main & Eden
> Installed inserta valve at the following location: 528 W. Kirk
> Eliminated valve at the following location: Ellis & MacArthur
* Construction Inspector
> Gray Stone Addition: sewer is in per plans and has been tested and passed. 90% of the water line has been installed.
> Kickapoo Casino: water line has been installed. Waiting to install air release valve, then the contractor will load line and testing will begin.
* Capital Projects
> Utility System Master Plan
On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. A Notice to Proceed was issued on June 25, 2012. City Staff gathered maps, plans, and data requested. SRB will meet with SMA staff on Friday, September 7th for interviews and updates to the Master Plan.
> Water Line Replacement: Lakeview Estates: Minnesota, Franklin, and Hughes Circle
Budgeted project amount $257,875.00. All testing is complete on Lakeview. Bac-t tests came back negative and the pressure test was successful. Installing sod in yards has begun. City crews will go by each day for a few day and water sod using the flusher truck.
> Water Line Replacement Project: Midland Street
Project is being bid out. Pre-bid meeting was held Friday, August 24, 2012. Three (3) contractors attended the meeting.
> Airport Sewer Lift Station Rehab
Budgeted project amount $70,000.00. Actual project cost $139,918.00. Project was awarded to Slattery Construction, Woodward, Oklahoma. The Notice to Proceed was issued on March 23, 2012 with 90 days completion, approximate project date of completion June 25, 2012. Project completed and a thorough walk thru has been done. Upon reviewing the lift station a punch list of several items has been created, which include the following: a holder for the crane cord, dress out ground when gas line is installed, pen drive on face of controller, re-install auto-dialer until future SCADA has been installed. When the punch list has been completed, and all is approved, the lift station will be ready for acceptance.
> Land Application Apparatus (Sludge Truck)
Budgeted project amount $350,000. Actual cost $304,341.00. Project awarded to Quality Truck & Equipment Company on October 2011. Estimated date of delivery is September 3, 2012.
> Sanitary Sewer Rehab Project/Pipe Bursting (Various Locations)
Budgeted project amount $500,000.00. This project has been awarded to Tri-Star Utilities, Inc., Independence, Kansas. The Notice to Proceed was issued on February 16, 2012 with 180 days for project completion. Tri-Star Utilities has finished work on the last project for this contract. They are going back to all past projects to verify clean up and that no settling has occurred.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff opened bids on the demolition of five (5) structures that were recently declared dilapidated
> Staff prepared materials for the Planning Commission regular meeting
> taff prepared materials for the City Commission regular meeting
> Staff met with developers and discussed future potential projects
> Inspection staff remained busy with numerous ongoing construction projects throughout the
City
* Shawnee Urban Renewal Authority
> Contractor began work on project on McKinley Street
> Prepared materials for the monthly SURA Board meeting
> Contractors working on Emergency Assistance grant
> Inspections on working (current) projects and on new applicants ongoing
> Staff preparing final paperwork in order to be approved for next year's funding
> Prepared environmental for applicants approval
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Working on Park inspections
> Performing various repairs and graffiti removal in several city parks and buildings
> Pushing back trees in town
> Mowing and weed eating in all areas including the Lake and dams
* Cemetery Division (staff of 4)
> No burials last week
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage (Staff of 6)
> 30 units in last week with 42 total repairs to vehicles and equipment
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects
> Looking at the RFQs received for the Municipal Swimming Pool
> Roofing Project at the Library-should start next week
> Floating Fishing Dock on Lake #1-Bid was awarded at September 4, 2012 Commission Mtg.
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Monthly meeting was held at 5:30 p.m., August 15, 2012 in the Airport Terminal
˚ Discussed future marketing efforts, the Airport Business Plan, and restaurant project
recommendation from the staff
* Parallel Taxiway Project
> All construction complete
> Punch list items have been addressed
> FAA grant will remain open until all seeded areas have established a permanent root system
> A small area of the new apron paving has settled. Contractor has submitted a solution to correct
the situation. Work is complete
* Runway Rehabilitation Project
> FAA Grant: $3, 524,477 and the OAC Grant: $221,006
> Phase I construction is complete:
˚ South 2,400 feet of runway is open
> Phase II construction is underway:
˚ Safety area grading
˚ Asphalt leveling course complete
˚ Final asphalt course installation complete
˚ Construction of access road serving FAA lighting equipment complete
˚ Final grading of safety areas and shoulders underway
˚ Installation of FAA lighting on north end underway
˚ Installation of electrical conduit and fixtures for runway lighting complete
˚ Sod placement and runway striping are underway
* Foreign Trade Zone Application
> Matthew Weaver reports that the application is under final agency review
* Department of Commerce "Oklahoma Certified Site Program - Aerospace Park"
> Application is being completed by SEDF and airport staff
* 2012 Pilots and Pancake Fly-in - Saturday, October 6, 2012
> Planning for larger air show including acrobatic planes
* Enterprise Car Rental Office in the Airport Terminal Building
> Lease approved by City Commission
> Office modifications in terminal are complete
> Operations underway as of September 6, 2012
* Kansas City Aviation Center - Piper & Diamond Aircraft Display
> Tuesday, September 4, 2012 from 2:00 p.m. - 7:00 p.m.
> 5 aircraft will be on display for potential buyers
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of September 4, 2012 City Commission meeting agenda
> Filed 15 nuisance liens and 9 lien releases with Pottawatomie County Clerk
> File 30 lien certifications with Pottawatomie County Treasurer
> Normal routine duties including tort claims, insurance on vehicles and property
* Utility Billing/Customer Service
> Zone 2 Billing (8/28/2012)
> Zone 3 Cut-off (8/29/2012)
> Kiosks payments for the month of August: 127 users, $10,700.21 collected
> Routine customer service/billing transactions and issues
<HR>
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes of employees
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman's comp
Human Resources (continued)
> Review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on year end
> Attended Fly-In meeting
> Attended PCDA Emergency Board Meeting
> Went to PCDA to see how operations are run
> Worked on Fixed assets for Audit
> Worked on bank statements
> Finished small funds audit papers
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
> August 27, OGE Training
> August 27- September 1, Monkey Business Children's Consignment Sale
> August 27-30, Radio Shack Training
> September 1-2, Oklahoma Foundation Quarter Horse Show
> September 1, NBHA Barrel Racing
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> +43 Incidents Added / -30 Completed Net 13 Gained / Total outstanding 186
> Assisted users with email archive configurations / questions
> Inventory of existing Police mobile deployments during PD Department meeting
> Assist court with mobile citation questions / concerns
> Assist CID with various security video codec issues
> Setup / configured gas monitoring system for SMA
> Worked on installation of pressure monitoring system software for SMA
> Configured and setup additional large format scanner/plotter for SMA
> Assisted Police Records with their relocation of personal
> Resolved various printer questions / user issues for departments
> Assisted users with various Outlook / software questions
> Resolved Agenda Automation solution outage
> Deployed iPads for new Mayor and Commissioners
> Vendor installation of security video system at Police Range
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 69 emergency calls: Breakdown of calls: Fires - 2, Rescue/EMS - 74, Service
Calls - 3, Good Intent Calls - 12, False Alarms - 2, Hazardous Conditions: 4, and Special
Incident - 1
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Conducted radio inventory (portable and mobile) for entire Police and Fire Fleet. Issued hand receipts for all assigned users
Communications Technician (continued)
> Replaced radios in Engine 3 and Engine 1
> Repaired radio and lighting system for PD Units
> Prepared site at Police range for trenching for public address system installation
* Emergency Management Technician
> Assisted Police department during their dept meeting by covering dispatch
> Conducted inventory of police portable radios
> Completed address request/verifications
> Completed information for Fire Management Assistance Grant reimbursement for fire
department resources sent to fire in Norman in early August
> Received State portion on FEMA DR-1883. This disaster is now closed
* Emergency Management Director
> Worked on National Incident Management System compliance tasks
> Reviewed sections of Hazard Mitigation Plan draft for corrections/additions
> Responded to radio system operational issues after midnight both Wednesday and Thursday
mornings
> Conducted EOC Radio Tests on Wednesday morning
> Conducted Outdoor Warning Device test at Noon on Wednesday
> Prepared materials for and participated in Pre-Proposal meeting for potential Snow & Ice
Removal
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 162 Total Citations: 127 / Handwritten Citations: 98 / E-Citations: 29 (22.83%)
> Arrested: 35
> Department wide meeting held on 29 August 2012
> Department wide inventory and inspection of issued equipment / radios / vehicles
> Arrested rape suspect
> Investigating possible drug related shooting in 400 block of N. Washington
* Dispatch
> Managed 1775 calls for service (Police/Fire/EMS)
* COPs Grant Program
> Citations: 9 / Arrests: 2
> Drug tip hotline, Met with citizens re: complaints of Narcotics being sold in their neighborhood
> Crime stoppers, surveillance on suspected narcotics houses
> Boy Scout facilitators for Explorer program
> Assist USMS, DTF & CID missing person's case
> Patrols: School Zones Patrol, Utilize speed trailer, Mall Patrol, and Park Patrol for increased
vandalism,
> Assist patrol: day and evening shift
> Assist PCSO, LCSO, CID & DTF with area search
> Assist DTF&PCSO in homicide investigation
> Community Contacts: Sub Station, CLEET, DA Office, Domestic Violence Investigator, City
Court, MATCS, REOW, Neighborhood Watches, attended West Side Neighborhood Watch
A-Ok railroad, Tecumseh PD, Pottawatomie County
> Media c-TV interview
> Community policing online training
* CID
> 25 Cases Forwarded to CID for Review
> 6 Felony Cases Assigned / 1 Non Felony Case Assigned
> 2 Felony Cases Cleared / 2 Non Felony Cases Cleared
> 1 NFN Case being looked into
> 1 Call Out
* Accreditation
> Lt. King has been assigned the accreditation manager and is working the state accreditation
process for the department
> Number of Accreditation files worked on this week: 18 - OPS 1701, OPS 1801-1805,
and OPS 2001-2004, and OPS 2006-2013
> List of files sent to Chief's Office for review for the week: 18 - OPS 1701, OPS 1801-1805,
and OPS 2001-2004, and OPS 2006-2013
> Assisted with inspections and inventory
> Number of Calls: 1
* Evidence
> Number of evidence items brought in: 16
> Number of evidence items released: 2
> Number of bicycles taken in: 1
> Number of found property items taken in: 4
> Number of items submitted to the OSBI: 11
> Number of items released from OSBI back to the Police Department: 4
> Number of found property items returned to owner: 2
> Number of evidence disposition files/cases cleared: 4
> Number of Police reports taken: 2
* Staff
> Police positions-59 / 2 open positions / 1 officer awaiting academy / 56 officers available
> Dispatch positions-12 / 6 available for service / 3 in training / three open positions
> Animal Control Positions-4 / 4 available for service
Engineering Department <b>No changes on projects this week</b>
* Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)
> ODOT has officially set the Kickapoo Paving Project on their November letting schedule, which means the project will be advertised and the Bid Opening set for November 15, 2012, with Award of Project coming at their Commission meeting of December 3, 2012. Anticipate construction starting by March 2013. Project is estimated to take 18-24 months construction time. Kickapoo will not be closed, and two-way traffic will be maintained at all times. ODOT will handle project advertising, bid opening, bid award, and project administration & inspection. City Staff will assist with inspections during project construction.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Rudy Construction was awarded the project in the amount of $98,624.00. A Pre-work meeting was held on Wednesday, August 22, 2012 to discuss the project. Notice to Proceed will be issued effective the second week in September. The median just south of I-40 and north of Gordon Cooper VoTech entrance is to have the concrete removed and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings.
* Kickapoo & Kulhbird Lane Safety Improvements
> Bid Opening was on June 18, 2012 with the apparent low bid by C-P Integrated Services in the amount of $54,211.30. City Commission at their July 16, 2012 meeting awarded the project to C-P Integrated Services. Work is scheduled to begin Tuesday, September 4, 2012. This project consists of lowering the decorative wall along Kickapoo in the vicinity of Burger King/ Phillips 66 to allow for safer site distances.
* ADA Sidewalk & Ramp Project
> CP-Integrated continues to work on the sidewalk along Kennedy Street from Ford to Kickapoo Spur, approximately 95% complete. The Shawnee Public Schools has agreed to the closing of two drive approaches along Kennedy at the old Brackeen Motors site which makes for a better sidewalk project.
* Federal Street Bridge Repair Project
> City Staff has begun preparing plans and bid documents for the repair of the Federal Street bridge over the railroad tracks. Anticipate being able to let this project for bids October 2012.
* Airport Trails Project
> Preliminary survey work has begun on this project to enable design of plans to proceed. This project will be a complete removal and replacement of the City's existing trail(s) around the Airport, and trail widened to 10 feet. Design work has begun and is approximately 35% complete. Anticipate being able to let this project for bids by the end of October.
* Expo Parking Lot Improvements
> CGC, LLC have essentially been completed with only minor misc punch list items to complete. A meeting was held Wednesday, August 22, 2012 with the Contractor to go over final as-built construction quantities and costs. There are still some minor disputes as to final quantities and cost of items that the City and Contractor will need to work out prior to taking the project forward for acceptance by the City Commission.
* Gordon Cooper Bridge (southbound lanes)
> Work has started on the Project, and Contractor (PbX Corp) is approximately 95% completed. Funding for this Project has been provided by the Citizen Potawatomi Nation (CPN). The City and Citizen Potawatomi Nation (CPN) entered into an Agreement to provide funding to repair and resurface the bridge deck for the southbound two lanes of the bridge. Specifications, bid documents, and plans had been completed by the City, and the CPN let the project for bids. The low bid on the project was PbX Corporation in the amount of $417,000. Project was completed on Monday, August 27, 2012 and opened to traffic. Final As-Built costs of the project were at $592,329.32 as a result of two change orders, one for structural concrete work on the piers & caps underneath the bridge deck, and the other change order to include traffic striping for both the southbound and northbound bridges.
* Bryan & Independence Intersection Traffic Signal Project
> Bid Opening was on June 18, 2012 with the apparent low bid by Traffic & Lighting Systems in the amount of $198,562.60. City Commission at their July 16, 2012 meeting awarded the project to Traffic & Lighting Systems. A Pre-work meeting was held Tuesday, July 31, 2012 to discuss the project and scheduling of work. From the Pre-work meeting it was decided to issue a Notice to Proceed effective September 24, 2012 to allow delivery time for the poles and mast arms that will be needed to install the traffic signals.
* Rehab Asphalt Streets Project (FY11-12)
> The City Commission awarded the project to Nash Construction in the amount of $589,090.00 on July 16, 2012. Work began on 45th Street August 15th and should be completed by Friday, August 27th. The resurfacing of 45th is under review to determine if rideability specifications have been met prior to allowing Contractor to proceed with other locations to mill/overlay. This is our annual asphalt streets maintenance contract and streets identified for milling and overlaying are Independence from Kickapoo to Airport Drive, Independence from Park to Broadway, MacArthur from Leo to Acme, and 45th Street from Kickapoo to Leo.
* Rehab Concrete Streets Project (FY11-12) (Independence from Center to Sequoyah)
> City Commission awarded the project to All Roads in the amount of $387,409.00 on July 16, 2012. A Pre-work meeting was held Friday, July 27, 2012 to discuss project and probable locations to begin maintenance repairs. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced. Focus of this contract will be on Independence from Center to Sequoyah, but a Notice to Proceed has not been issued yet until we know the scheduling of the remedial cleanup work that is to be done on Independence west of Center. That project is currently out for bids by the Oklahoma Corporation Commission and no fixed date for construction start time has been set at this time.
Traffic Control Division
> Painted curbs on Main St
> Set up work zone for utility dept at Main & Eden
> Replaced James Allen bridge signs
> Reset the following intersections: Garretts Lake Rd & Hwy 18 and (on flash / conflict)
> Reset the intersection of Broadway & Main (on flash / conflict)
> Painted double yellow lines at the following locations: University, Airport Drive, Federal Street, Main Street, Interstate Parkway, and Kickapoo
> Painted the following medians: Airport Drive & Independence, Bryan & Highland, and Federal & Harrison
> Painted lane lines at the following locations: Benedict & Kickapoo, Beard & Farrall, and Airport Drive & MacArthur
> Replaced Shawnee banner at Broadway & Main
> Replaced street marker for Kennedy & Farrall
> Painted dashes at the following locations: Independence, Airport Drive, and Bryan
> Checked type I barricades that came in from the field
Street Department
> Finished water-cut repair at 801 S. Kickapoo (inside the water plant) (40x20)
> Repaired sinkhole at Castle Creek
> Repair road buckle at 13 Cedar Creek (59x16)
> Saw-cut: Aydelotte, Airport Drive, Country Groves, 1209 Monroe, and 1502 Airport Drive
> Repaired water-cut at 214 W. Main (14x10)
> Repaired valve-cut at Main & Shawnee (7x7)
> Repaired busted concrete panel at 4108 Aydelotte (26x39)90% complete
> Repaired valve at Expo (4x10)
> Bladed the following roads: Archery Range, 2 of Park's roads (one on Belcher and one at the end of Lake Road), Pecan Grove East, and Pecan Grove West.
<HR>
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 5.012 Last week: *MGD - 5.180
> Pumped 1,119,280,000 MG to date compared to 1,092,015,000 MG for same period last year
> Performed routine plant maintenance and testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.248 **BOD - 9 mg/l ***TSS - no tests ran this week
> Performed regular maintenance on the plant and routine water testing
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.681 **BOD - 2.0 mg/l ***TSS - 2.5
> Hauled 516,000 gallons for the month of August
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 96, Water/Sewer Line Locates - 37, Leak Checks - 25, Cut-offs Replaced - 3, Main Breaks Repaired - 2, and Reset Water Meters - 1
> Repaired the following water main breaks: 4" main at 1209 E. Monroe and a 6" main at 1502 Airport Drive
> 1226 E. 10th: repaired a fire hydrant
Water Distribution (continued)
> 214 E. Main: replaced a corp and service line on 12" main
> 1 Turkey Knob: poured new sidewalk due to main break
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 8,950 ft. Flushed (year to date) - 659,492 ft.
> Total Service Calls - 20, Sewer Lines Checked -12, and Lift Stations Checked - 17
> 618 E. Oakland: completed a point repair. This line has been placed on the pipe bursting list
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Valve Maintenance (staff of 4)
> Located and performed serviceability check on valves at the following locations: Chapman & Independence, 1601 Airport Drive, Center & Main, High & Main, Oak & Main, Draper & Main, 1226 E. 10th, Kickapoo & Benedict, Independence behind Atwood's, 9th & Draper, 10th & Center, 10th & Draper, 10th & Pesotum, and Eden & Main
> Dug up, raised, and realigned valve boxes at the following location: Main & Eden
> Installed inserta valve at the following location: 528 W. Kirk
> Eliminated valve at the following location: Ellis & MacArthur
* Construction Inspector
> Gray Stone Addition: sewer is in per plans and has been tested and passed. 90% of the water line has been installed.
> Kickapoo Casino: water line has been installed. Waiting to install air release valve, then the contractor will load line and testing will begin.
* Capital Projects
> Utility System Master Plan
On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. A Notice to Proceed was issued on June 25, 2012. City Staff gathered maps, plans, and data requested. SRB will meet with SMA staff on Friday, September 7th for interviews and updates to the Master Plan.
> Water Line Replacement: Lakeview Estates: Minnesota, Franklin, and Hughes Circle
Budgeted project amount $257,875.00. All testing is complete on Lakeview. Bac-t tests came back negative and the pressure test was successful. Installing sod in yards has begun. City crews will go by each day for a few day and water sod using the flusher truck.
> Water Line Replacement Project: Midland Street
Project is being bid out. Pre-bid meeting was held Friday, August 24, 2012. Three (3) contractors attended the meeting.
> Airport Sewer Lift Station Rehab
Budgeted project amount $70,000.00. Actual project cost $139,918.00. Project was awarded to Slattery Construction, Woodward, Oklahoma. The Notice to Proceed was issued on March 23, 2012 with 90 days completion, approximate project date of completion June 25, 2012. Project completed and a thorough walk thru has been done. Upon reviewing the lift station a punch list of several items has been created, which include the following: a holder for the crane cord, dress out ground when gas line is installed, pen drive on face of controller, re-install auto-dialer until future SCADA has been installed. When the punch list has been completed, and all is approved, the lift station will be ready for acceptance.
> Land Application Apparatus (Sludge Truck)
Budgeted project amount $350,000. Actual cost $304,341.00. Project awarded to Quality Truck & Equipment Company on October 2011. Estimated date of delivery is September 3, 2012.
> Sanitary Sewer Rehab Project/Pipe Bursting (Various Locations)
Budgeted project amount $500,000.00. This project has been awarded to Tri-Star Utilities, Inc., Independence, Kansas. The Notice to Proceed was issued on February 16, 2012 with 180 days for project completion. Tri-Star Utilities has finished work on the last project for this contract. They are going back to all past projects to verify clean up and that no settling has occurred.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff opened bids on the demolition of five (5) structures that were recently declared dilapidated
> Staff prepared materials for the Planning Commission regular meeting
> taff prepared materials for the City Commission regular meeting
> Staff met with developers and discussed future potential projects
> Inspection staff remained busy with numerous ongoing construction projects throughout the
City
* Shawnee Urban Renewal Authority
> Contractor began work on project on McKinley Street
> Prepared materials for the monthly SURA Board meeting
> Contractors working on Emergency Assistance grant
> Inspections on working (current) projects and on new applicants ongoing
> Staff preparing final paperwork in order to be approved for next year's funding
> Prepared environmental for applicants approval
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Working on Park inspections
> Performing various repairs and graffiti removal in several city parks and buildings
> Pushing back trees in town
> Mowing and weed eating in all areas including the Lake and dams
* Cemetery Division (staff of 4)
> No burials last week
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage (Staff of 6)
> 30 units in last week with 42 total repairs to vehicles and equipment
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects
> Looking at the RFQs received for the Municipal Swimming Pool
> Roofing Project at the Library-should start next week
> Floating Fishing Dock on Lake #1-Bid was awarded at September 4, 2012 Commission Mtg.
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Monthly meeting was held at 5:30 p.m., August 15, 2012 in the Airport Terminal
˚ Discussed future marketing efforts, the Airport Business Plan, and restaurant project
recommendation from the staff
* Parallel Taxiway Project
> All construction complete
> Punch list items have been addressed
> FAA grant will remain open until all seeded areas have established a permanent root system
> A small area of the new apron paving has settled. Contractor has submitted a solution to correct
the situation. Work is complete
* Runway Rehabilitation Project
> FAA Grant: $3, 524,477 and the OAC Grant: $221,006
> Phase I construction is complete:
˚ South 2,400 feet of runway is open
> Phase II construction is underway:
˚ Safety area grading
˚ Asphalt leveling course complete
˚ Final asphalt course installation complete
˚ Construction of access road serving FAA lighting equipment complete
˚ Final grading of safety areas and shoulders underway
˚ Installation of FAA lighting on north end underway
˚ Installation of electrical conduit and fixtures for runway lighting complete
˚ Sod placement and runway striping are underway
* Foreign Trade Zone Application
> Matthew Weaver reports that the application is under final agency review
* Department of Commerce "Oklahoma Certified Site Program - Aerospace Park"
> Application is being completed by SEDF and airport staff
* 2012 Pilots and Pancake Fly-in - Saturday, October 6, 2012
> Planning for larger air show including acrobatic planes
* Enterprise Car Rental Office in the Airport Terminal Building
> Lease approved by City Commission
> Office modifications in terminal are complete
> Operations underway as of September 6, 2012
* Kansas City Aviation Center - Piper & Diamond Aircraft Display
> Tuesday, September 4, 2012 from 2:00 p.m. - 7:00 p.m.
> 5 aircraft will be on display for potential buyers
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of September 4, 2012 City Commission meeting agenda
> Filed 15 nuisance liens and 9 lien releases with Pottawatomie County Clerk
> File 30 lien certifications with Pottawatomie County Treasurer
> Normal routine duties including tort claims, insurance on vehicles and property
* Utility Billing/Customer Service
> Zone 2 Billing (8/28/2012)
> Zone 3 Cut-off (8/29/2012)
> Kiosks payments for the month of August: 127 users, $10,700.21 collected
> Routine customer service/billing transactions and issues
<HR>
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes of employees
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman's comp
Human Resources (continued)
> Review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on year end
> Attended Fly-In meeting
> Attended PCDA Emergency Board Meeting
> Went to PCDA to see how operations are run
> Worked on Fixed assets for Audit
> Worked on bank statements
> Finished small funds audit papers
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
> August 27, OGE Training
> August 27- September 1, Monkey Business Children's Consignment Sale
> August 27-30, Radio Shack Training
> September 1-2, Oklahoma Foundation Quarter Horse Show
> September 1, NBHA Barrel Racing
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> +43 Incidents Added / -30 Completed Net 13 Gained / Total outstanding 186
> Assisted users with email archive configurations / questions
> Inventory of existing Police mobile deployments during PD Department meeting
> Assist court with mobile citation questions / concerns
> Assist CID with various security video codec issues
> Setup / configured gas monitoring system for SMA
> Worked on installation of pressure monitoring system software for SMA
> Configured and setup additional large format scanner/plotter for SMA
> Assisted Police Records with their relocation of personal
> Resolved various printer questions / user issues for departments
> Assisted users with various Outlook / software questions
> Resolved Agenda Automation solution outage
> Deployed iPads for new Mayor and Commissioners
> Vendor installation of security video system at Police Range
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 69 emergency calls: Breakdown of calls: Fires - 2, Rescue/EMS - 74, Service
Calls - 3, Good Intent Calls - 12, False Alarms - 2, Hazardous Conditions: 4, and Special
Incident - 1
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Conducted radio inventory (portable and mobile) for entire Police and Fire Fleet. Issued hand receipts for all assigned users
Communications Technician (continued)
> Replaced radios in Engine 3 and Engine 1
> Repaired radio and lighting system for PD Units
> Prepared site at Police range for trenching for public address system installation
* Emergency Management Technician
> Assisted Police department during their dept meeting by covering dispatch
> Conducted inventory of police portable radios
> Completed address request/verifications
> Completed information for Fire Management Assistance Grant reimbursement for fire
department resources sent to fire in Norman in early August
> Received State portion on FEMA DR-1883. This disaster is now closed
* Emergency Management Director
> Worked on National Incident Management System compliance tasks
> Reviewed sections of Hazard Mitigation Plan draft for corrections/additions
> Responded to radio system operational issues after midnight both Wednesday and Thursday
mornings
> Conducted EOC Radio Tests on Wednesday morning
> Conducted Outdoor Warning Device test at Noon on Wednesday
> Prepared materials for and participated in Pre-Proposal meeting for potential Snow & Ice
Removal
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 162 Total Citations: 127 / Handwritten Citations: 98 / E-Citations: 29 (22.83%)
> Arrested: 35
> Department wide meeting held on 29 August 2012
> Department wide inventory and inspection of issued equipment / radios / vehicles
> Arrested rape suspect
> Investigating possible drug related shooting in 400 block of N. Washington
* Dispatch
> Managed 1775 calls for service (Police/Fire/EMS)
* COPs Grant Program
> Citations: 9 / Arrests: 2
> Drug tip hotline, Met with citizens re: complaints of Narcotics being sold in their neighborhood
> Crime stoppers, surveillance on suspected narcotics houses
> Boy Scout facilitators for Explorer program
> Assist USMS, DTF & CID missing person's case
> Patrols: School Zones Patrol, Utilize speed trailer, Mall Patrol, and Park Patrol for increased
vandalism,
> Assist patrol: day and evening shift
> Assist PCSO, LCSO, CID & DTF with area search
> Assist DTF&PCSO in homicide investigation
> Community Contacts: Sub Station, CLEET, DA Office, Domestic Violence Investigator, City
Court, MATCS, REOW, Neighborhood Watches, attended West Side Neighborhood Watch
A-Ok railroad, Tecumseh PD, Pottawatomie County
> Media c-TV interview
> Community policing online training
* CID
> 25 Cases Forwarded to CID for Review
> 6 Felony Cases Assigned / 1 Non Felony Case Assigned
> 2 Felony Cases Cleared / 2 Non Felony Cases Cleared
> 1 NFN Case being looked into
> 1 Call Out
* Accreditation
> Lt. King has been assigned the accreditation manager and is working the state accreditation
process for the department
> Number of Accreditation files worked on this week: 18 - OPS 1701, OPS 1801-1805,
and OPS 2001-2004, and OPS 2006-2013
> List of files sent to Chief's Office for review for the week: 18 - OPS 1701, OPS 1801-1805,
and OPS 2001-2004, and OPS 2006-2013
> Assisted with inspections and inventory
> Number of Calls: 1
* Evidence
> Number of evidence items brought in: 16
> Number of evidence items released: 2
> Number of bicycles taken in: 1
> Number of found property items taken in: 4
> Number of items submitted to the OSBI: 11
> Number of items released from OSBI back to the Police Department: 4
> Number of found property items returned to owner: 2
> Number of evidence disposition files/cases cleared: 4
> Number of Police reports taken: 2
* Staff
> Police positions-59 / 2 open positions / 1 officer awaiting academy / 56 officers available
> Dispatch positions-12 / 6 available for service / 3 in training / three open positions
> Animal Control Positions-4 / 4 available for service
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