Shawnee Municipal Court will be closed on Monday, September 2nd, 2013, only, to observe the Labor Day Holiday.<br>
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Remember you can pay online by following the online Payments button at the bottom left. <br>
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Tuesday, August 27, 2013
Bulk Waste schedule for September 2013.
The curbside Bulk Waste schedule for September 2013 has been posted on our Sanitation Page. Click the link below to view it.
Friday, August 16, 2013
Staff Activity Report for Aug 4 - Aug 10, 2013
CITY MANAGERS OFFICE/Brian McDougal, Manager
. Staff Meeting
. Commission Meeting
. Met with Steve Landis regarding Jefferson Terrace Waterline Replacement
. Met with Matt McKay
. Attended meeting with Bill Geist and Commissioners
. Conference call with Saxum Group
. Meeting discussing the assets and resources available at the airport
. Met with City of McLoud, and City Managers of Guymon and Mannford.
<BR>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
. Federal Street Bridge Repair Project: The entire deck/slab and parapet walls of the bridge have been removed. Contractor has begun construction of concrete slope walls under the bridge to protect the abutments from continued erosion and undermining of the abutment. Overall, project approximately 45% complete.
. Airport Trails Project: Project is about 99 percent complete with punch list items left to address. Contractor indicates they will be completed with punch list by the end of next week, then the City will schedule a final walk-through inspection to verify items have been completed.
. Bell Street Streetscape Project from Farrall to 7th: Enhanced crosswalk lighting is being installed across Farrall Street. Contractor has misc. items on punch list for sidewalk along Bell Street to 7th that they will address this week. OGE is scheduled to begin their decorative lighting installation the week of August 12th.
. City Hall Parking Lot Improvements: Project is about 40% complete. Concrete paving has been placed on the new parking lot project, and should be completed within the next 2 weeks, then, Contractor will begin on milling and overlaying with new asphalt surfacing on the existing asphalt parking lot.
<BR>
EMERGENCY MANAGEMENT/Don Lynch, Director
. Processed 911 remittance checks
. Registered 3 individual storm shelters
. Met with department staff concerning After-Action Report
. Performed reconcilement of Debris Removal Invoice against daily load tickets and monitor reports
. Programmed NOAA Weather Radio for citizen
. Prepared After-Action Report survey for distribution
. Coordinated with Motorola sales and engineering personnel concerning delivery of equipment
. Responded to FOIA Request from OKC TV Station concerning school emergency plans
. Reviewed Applications to plug Oil Wells
. Processed acknowledgement paperwork for donated forklifts for Donated Goods Warehouse
Capital Projects Update:
. Telephone System Replacement: Vendor has installed switching equipment and most desksets. We are working with a.t. & t. to set up the interface between the new switch and the telephone central office.
<BR>
UTILITY DEPARTMENT/Steve Nelms, Director
* Water Treatment Plant (Staff of 10)
Average production: *MGD: 4.465 Last week: *MGD: 3.950
. Pumped 921,378,000MG to date compared to 995,678,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.388 **BOD: 7 mg/l ***TSS: 8 mg/l
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.997 **BOD: 2.0 mg/l ***TSS: 2.8 mg/l
. Hauled 159,500 gallons of bio-solids have been hauled so far this month
. 341,000 gallons of bio-solids were hauled in the month of July.
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
Service Calls: 53, Main Breaks: 0, Leak Checks: 11, Cut-offs: 5, Reset Water Meters: 7, Service Lines: 0; Water/Sewer Line Locates: 238
. Replaced meter tiles at 4 locations.
. Worked on shop tickets, and service orders from customer service.
* PCDA
Leak Checks: 0, Set/Reset Water Meters: 1, Meter Re-reads: 1, Water Line Locates: 27
> Total Miles: 295 Total Man Hours: 60 Main Breaks: 1
* Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 14 different locations
. Located/performed serviceability check on fire hydrants at 25 different locations
* Wastewater Collection (Staff of 7)
Sewer lines flushed: 30,300 ft. Flushed (year to date): 642,262 ft.
Total Service Calls: 34, Sewer Lines Checked: 33, Lift Stations Checked: 30, and Emergency Sewer Calls: 0
* Capital Projects
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff has training on it Tuesday, July 9th, 2013.
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has completed pipe burst from Horace Mann School to Center. Contractor has pulled 578 ft of sewer at the 1900 block of Broadway. They are finishing up service this week, and will move to the next line at the 1100 block of Philadelphia next week.
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor cut out dirt around lift station and driveway. Survey shots will be taken to verify final grade.
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded this project on May 6th, 2013. Contractor has started dirt work on the 1st vault at the Wes Watkins Reservoir.
Jefferson Terrace Water Line Replacement, COS-SMA-14-01 Jordan Contractors was awarded the bid on August 5th, 2013. Currently waiting for contracts and bonds.
Water Treatment Plant Sludge Removal, COS-SMA-14-02 Nutri-Ject Systems, Inc. was awarded the bid on August 5th, 2013.
24" Sewer Rehab Project (Sliplining Existing 24" Concrete Pipe), COS-SMA-13-07
Opened bids on August 19th, 2013.
<BR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Rainfall
The airport has received 27"+ of rain since April 1st of this year.
* Fuel Sales
July 2013 fuel sales continue to steadily increase:
. July 2012 = Avgas 4,410.26 Gallons; Jet A 1,523.16 Gallons
. July 2013 = Avgas 5,018.15 Gallons; Jet A 2,041.15 Gallons
* Parallel Taxiway Project
. All construction complete.
. FAA grant has officially been closed out.
*Airport Advisory Board
. Regular monthly meeting scheduled for August 21, 2013 has been cancelled.
. Marketing plan for airport completed by OBU Marketing/Business students as a class project and will be reviewed by the Airport Advisory Board
*Runway Rehabilitation Project
. All construction complete
. Full runway open
. FAA requested minor wiring modifications to MALSR lights has been completed.
. Grant(s) close-out in process
*Foreign Trade Zone (FTZ) Application
. FTZ application has been approved
. Staff working with SEDF to market the airport's new designation.
*Youth Aviation Adventure - Cancelled for 2013
*2013 Fly-in, Airshow & Pancake Breakfast - October 5, 2013
. Planning underway
. Rotary Club will sponsor breakfast
. Air show and static displays
<BR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 8)
. Daily cleanup route on Main St and Parks
. Mowing/weed eating in Parks/Lake
. Working on Park Inspections
* Cemetery Division (staff of 4)
. 0 burials last week
. Filling graves that have settled during rains
. Preparing for internments
. Leveling markers
* Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. 26 units in last week with 35 total repairs
. EVT schools and testing
* Shawnee Twin Lakes
. Lake remains busy.
* Wes Watkins Reservoir
. Park remains busy.
. All boat ramps are busy.
Municipal Swimming Pool
. Architects working on engineered drawings and bid documents. Renderings of the pool project have been placed at the Shawnee Mall and City Hall for the public to see. City funding for the project was approved at the Commission on August 5th. Project expected to go out for bid soon. Pool committee is seeking additional funding from private donations.
Municipal Court Offices
. Construction to begin August 19th thru the 30th. Encumbering funds and coordinating contractors.
Auditorium Exterior Restoration and Window Replacement
. Bids were opened on July 15th and the recommendation to award the project was approved on August 5th at the commission meeting. Project will start as soon as all of the paperwork is in.
City Hall ADA Restroom Project
. Will bid out project when capital budget is opened up
<BR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
. August 4-10, 2013
. August 10, Canine Companions Gala
. August 10, Triangle Horse Sale
<BR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
. Staff prepared materials for the upcoming City Commission meeting, including one resolution and one ordinance offering relief to property owners impacted by the May 19 storm event.
. Staff completed a draft of a revised City code concerning drivers for hire (taxicabs) and mailed it to related companies providing service in the City of Shawnee in June. The City Commission is expected to consider the ordinance in August.
. Staff is preparing grant applications related to sidewalks and other improvements.
. Action center staff have been inundated by "tall grass and weed" complaints.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 35 active cases
o Derelict Vehicles: 4 active cases
o Junk/Trash: 15 active cases
o Tall Grass/Weeds: 159 active cases
* Project Updates
. Wayfinding - Staff is continuing work on a Phase 1 Wayfinding Bid Packet to include the EXPO and main entrance signs to the City. Sign companies have been contacted so that preliminary cost estimates can be known and the phase can be scaled accordingly. The expected bid time is September 2013.
. Zoning Code Update- Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code. The Planning Commission is expecting to hold a workshop in August and/or September, with the expected completion of the codes expected in late-2013. The residential code section are complete, expecting final edits. Current work centers on commercial zoning designations and design standards.
. Business Licenses- Staff is working with other City Staff to prepare documents and procedures for the enactment (subject to City Commission approval) of a business license requirement in the City of Shawnee. More information with be forthcoming.
<BR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Worked on bank reconciliations
. Worked on year end for auditors
. Prepared sales tax report
. Worked on pool financing
. Entered budget amendments
. Presented to the Homebuilders Association
. Worked on fixed assets for year end
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
. * City Clerk
. Preparation of City Commission and Authorities minutes for August 5, 2013 meeting
. Attended Special Call meeting at Comfort Inn on August 7, 2013
. Met with contractors at Record Center for document shredding.
. Met with HR staff at Record Center regarding document storage
. Preparation of City Commission Special Call meeting minutes for August 7, 2013.
. Filed 10 Public Nuisance Liens with Pottawatomie County Clerk; filed 7 Public Nuisance Lien Certifications with Pottawatomie County Treasurer.
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
* Utility Billing/Customer Service
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
<BR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o VoIP Telephony Project - IT deploying desktop software, waiting on PRI
o Remote VPN Replacements - Configuring Cemetery remote, waiting to test VoIP phones
o TCM Imaging Solution Project - IT deploying desktop software, active in Finance, HR
o Unitrends Backup Appliance Deployment - Backups are now running, tweaking schedule for optimum solution
o Mobile Device Management Deployment - Continues, preparing to send out links
o Web Server Migration - Major code redesign in progress to allow smooth migration, continued updates
o AFIX System Replacement - Deploying localized virtual 32bit client to work around OSBI 64bit limits
o License Plate Reader Server component - waiting on vendor, vendor has finally sent disks in the mail
o EOC Interactive Projector Replacement - waiting on vendor / equipment
o Home Drive Storage migration - Researching automated solutions
. Reviewed / documented various Cable Modem/VPN outages at numerous City Locations due to cable vendor upgrades
. Support for Court (Monitors, P2P video elements and a printer mix up by user)
. Continued TCM / VoIP client deployments
. Resolve line locator laptop damaged cell card
. Updated OKFirst software deployments
. Discussions with El Reno in regard to INCODE training / Users group
<BR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
Responded to 119 emergency calls broken down by type below:
. Fires: 6
. Rescue & EMS: 82
. Hazardous conditions: 6
. Service Calls: 3
. Good Intent Calls: 15
. False Alarms: 6
. Overpressure Rupture, Explosion: 1
* Fire Prevention
Plan Reviews
. None
New Construction Inspections
. None
Requested / Administrative Inspections:
. None
Permits and On-Site Inspections
. None
* Training
SFD Training Division Weekly Activity Report
Assigned Shift, Company & Individual Training:
. Physical Fitness Incentive Testing (All Shifts) (9/3-5/13)
. EMT Transitional Refresher (All Shifts) (1/13-17, 20/14)
Tentative Shift, Company & Individual Training:
. Wind-Driven Fires Class (TBD)
. EVOC (TBD)
Training Chief Activities:
. Draft May Day SOG Submitted (5/30/13)
. Draft NFIRS SOG
. FireHouse Management & Quality Control
. Kaplan Fire and EMS C.E.U. Program Management
. N.R.E.M.T. - C.E.U. Program Management
. Electronic Entry of Dept. Personnel Training Records to FireHouse
. Continuation Training (6) Probationary Fire Fighter's
<BR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
. Police reports: 143 / arrests: 30
Total Citations: 87 Handwritten Citations: 20 E-Citations: 67 Percent of E-Citations: 77.01 %
* Dispatch
. Dispatch managed 1814 calls (Police/Fire/EMS)
* Accreditation/Lt. King, Accreditation Manager
. Working on new hire orientation program and an officer handbook
. Reviewing In-House Recruit Training Manual from Stillwater PD and editing for our use
. CID duties
* CID
. 17 Cases Forwarded to CID for Review
. 5 Felony Cases Assigned / 0 Misdemeanor Cases Assigned / 1 Other Cases Assigned
. 8 Felony Cases Cleared / 0 Misdemeanor Cases Cleared / 2 Other Cases Cleared
. 6 Felonies Filed through DA's Office
. 3 Total Arrests Made
. $800 Total Property Recovered
. 3 Pending Assignment (PA) Cases
. 8 Assists with Patrol and Other Agencies
* COP's Grant Program
. More Cops More Stops
. AONE Conference
. Traffic stop
. -arrest two (one for Possession of CDS and paraphernalia, one for warrants)
. -seized small amount of methamphetamine
. Searched for murder weapon in open homicide investigation
. Assisted in man hunt for jail escapee
. Conducted interviews gathering information that lead to capture of jail escapee
* Staff
Police Officers - 59 / 3 open positions / 1 deployed on Military / 53available
. Dispatch positions - 13 / 11 available for service / 2 in training status / 3 open position
. Animal Control Positions - 4 / 3 available for service
* Animal Control
> Calls Responded: 85 >Animals Impounded: 25 >Animals reclaimed: 3 >Animals adopted: 3
. Staff Meeting
. Commission Meeting
. Met with Steve Landis regarding Jefferson Terrace Waterline Replacement
. Met with Matt McKay
. Attended meeting with Bill Geist and Commissioners
. Conference call with Saxum Group
. Meeting discussing the assets and resources available at the airport
. Met with City of McLoud, and City Managers of Guymon and Mannford.
<BR>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
. Federal Street Bridge Repair Project: The entire deck/slab and parapet walls of the bridge have been removed. Contractor has begun construction of concrete slope walls under the bridge to protect the abutments from continued erosion and undermining of the abutment. Overall, project approximately 45% complete.
. Airport Trails Project: Project is about 99 percent complete with punch list items left to address. Contractor indicates they will be completed with punch list by the end of next week, then the City will schedule a final walk-through inspection to verify items have been completed.
. Bell Street Streetscape Project from Farrall to 7th: Enhanced crosswalk lighting is being installed across Farrall Street. Contractor has misc. items on punch list for sidewalk along Bell Street to 7th that they will address this week. OGE is scheduled to begin their decorative lighting installation the week of August 12th.
. City Hall Parking Lot Improvements: Project is about 40% complete. Concrete paving has been placed on the new parking lot project, and should be completed within the next 2 weeks, then, Contractor will begin on milling and overlaying with new asphalt surfacing on the existing asphalt parking lot.
<BR>
EMERGENCY MANAGEMENT/Don Lynch, Director
. Processed 911 remittance checks
. Registered 3 individual storm shelters
. Met with department staff concerning After-Action Report
. Performed reconcilement of Debris Removal Invoice against daily load tickets and monitor reports
. Programmed NOAA Weather Radio for citizen
. Prepared After-Action Report survey for distribution
. Coordinated with Motorola sales and engineering personnel concerning delivery of equipment
. Responded to FOIA Request from OKC TV Station concerning school emergency plans
. Reviewed Applications to plug Oil Wells
. Processed acknowledgement paperwork for donated forklifts for Donated Goods Warehouse
Capital Projects Update:
. Telephone System Replacement: Vendor has installed switching equipment and most desksets. We are working with a.t. & t. to set up the interface between the new switch and the telephone central office.
<BR>
UTILITY DEPARTMENT/Steve Nelms, Director
* Water Treatment Plant (Staff of 10)
Average production: *MGD: 4.465 Last week: *MGD: 3.950
. Pumped 921,378,000MG to date compared to 995,678,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.388 **BOD: 7 mg/l ***TSS: 8 mg/l
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.997 **BOD: 2.0 mg/l ***TSS: 2.8 mg/l
. Hauled 159,500 gallons of bio-solids have been hauled so far this month
. 341,000 gallons of bio-solids were hauled in the month of July.
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
Service Calls: 53, Main Breaks: 0, Leak Checks: 11, Cut-offs: 5, Reset Water Meters: 7, Service Lines: 0; Water/Sewer Line Locates: 238
. Replaced meter tiles at 4 locations.
. Worked on shop tickets, and service orders from customer service.
* PCDA
Leak Checks: 0, Set/Reset Water Meters: 1, Meter Re-reads: 1, Water Line Locates: 27
> Total Miles: 295 Total Man Hours: 60 Main Breaks: 1
* Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 14 different locations
. Located/performed serviceability check on fire hydrants at 25 different locations
* Wastewater Collection (Staff of 7)
Sewer lines flushed: 30,300 ft. Flushed (year to date): 642,262 ft.
Total Service Calls: 34, Sewer Lines Checked: 33, Lift Stations Checked: 30, and Emergency Sewer Calls: 0
* Capital Projects
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff has training on it Tuesday, July 9th, 2013.
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has completed pipe burst from Horace Mann School to Center. Contractor has pulled 578 ft of sewer at the 1900 block of Broadway. They are finishing up service this week, and will move to the next line at the 1100 block of Philadelphia next week.
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor cut out dirt around lift station and driveway. Survey shots will be taken to verify final grade.
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded this project on May 6th, 2013. Contractor has started dirt work on the 1st vault at the Wes Watkins Reservoir.
Jefferson Terrace Water Line Replacement, COS-SMA-14-01 Jordan Contractors was awarded the bid on August 5th, 2013. Currently waiting for contracts and bonds.
Water Treatment Plant Sludge Removal, COS-SMA-14-02 Nutri-Ject Systems, Inc. was awarded the bid on August 5th, 2013.
24" Sewer Rehab Project (Sliplining Existing 24" Concrete Pipe), COS-SMA-13-07
Opened bids on August 19th, 2013.
<BR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Rainfall
The airport has received 27"+ of rain since April 1st of this year.
* Fuel Sales
July 2013 fuel sales continue to steadily increase:
. July 2012 = Avgas 4,410.26 Gallons; Jet A 1,523.16 Gallons
. July 2013 = Avgas 5,018.15 Gallons; Jet A 2,041.15 Gallons
* Parallel Taxiway Project
. All construction complete.
. FAA grant has officially been closed out.
*Airport Advisory Board
. Regular monthly meeting scheduled for August 21, 2013 has been cancelled.
. Marketing plan for airport completed by OBU Marketing/Business students as a class project and will be reviewed by the Airport Advisory Board
*Runway Rehabilitation Project
. All construction complete
. Full runway open
. FAA requested minor wiring modifications to MALSR lights has been completed.
. Grant(s) close-out in process
*Foreign Trade Zone (FTZ) Application
. FTZ application has been approved
. Staff working with SEDF to market the airport's new designation.
*Youth Aviation Adventure - Cancelled for 2013
*2013 Fly-in, Airshow & Pancake Breakfast - October 5, 2013
. Planning underway
. Rotary Club will sponsor breakfast
. Air show and static displays
<BR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 8)
. Daily cleanup route on Main St and Parks
. Mowing/weed eating in Parks/Lake
. Working on Park Inspections
* Cemetery Division (staff of 4)
. 0 burials last week
. Filling graves that have settled during rains
. Preparing for internments
. Leveling markers
* Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. 26 units in last week with 35 total repairs
. EVT schools and testing
* Shawnee Twin Lakes
. Lake remains busy.
* Wes Watkins Reservoir
. Park remains busy.
. All boat ramps are busy.
Municipal Swimming Pool
. Architects working on engineered drawings and bid documents. Renderings of the pool project have been placed at the Shawnee Mall and City Hall for the public to see. City funding for the project was approved at the Commission on August 5th. Project expected to go out for bid soon. Pool committee is seeking additional funding from private donations.
Municipal Court Offices
. Construction to begin August 19th thru the 30th. Encumbering funds and coordinating contractors.
Auditorium Exterior Restoration and Window Replacement
. Bids were opened on July 15th and the recommendation to award the project was approved on August 5th at the commission meeting. Project will start as soon as all of the paperwork is in.
City Hall ADA Restroom Project
. Will bid out project when capital budget is opened up
<BR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
. August 4-10, 2013
. August 10, Canine Companions Gala
. August 10, Triangle Horse Sale
<BR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
. Staff prepared materials for the upcoming City Commission meeting, including one resolution and one ordinance offering relief to property owners impacted by the May 19 storm event.
. Staff completed a draft of a revised City code concerning drivers for hire (taxicabs) and mailed it to related companies providing service in the City of Shawnee in June. The City Commission is expected to consider the ordinance in August.
. Staff is preparing grant applications related to sidewalks and other improvements.
. Action center staff have been inundated by "tall grass and weed" complaints.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 35 active cases
o Derelict Vehicles: 4 active cases
o Junk/Trash: 15 active cases
o Tall Grass/Weeds: 159 active cases
* Project Updates
. Wayfinding - Staff is continuing work on a Phase 1 Wayfinding Bid Packet to include the EXPO and main entrance signs to the City. Sign companies have been contacted so that preliminary cost estimates can be known and the phase can be scaled accordingly. The expected bid time is September 2013.
. Zoning Code Update- Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code. The Planning Commission is expecting to hold a workshop in August and/or September, with the expected completion of the codes expected in late-2013. The residential code section are complete, expecting final edits. Current work centers on commercial zoning designations and design standards.
. Business Licenses- Staff is working with other City Staff to prepare documents and procedures for the enactment (subject to City Commission approval) of a business license requirement in the City of Shawnee. More information with be forthcoming.
<BR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Worked on bank reconciliations
. Worked on year end for auditors
. Prepared sales tax report
. Worked on pool financing
. Entered budget amendments
. Presented to the Homebuilders Association
. Worked on fixed assets for year end
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
. * City Clerk
. Preparation of City Commission and Authorities minutes for August 5, 2013 meeting
. Attended Special Call meeting at Comfort Inn on August 7, 2013
. Met with contractors at Record Center for document shredding.
. Met with HR staff at Record Center regarding document storage
. Preparation of City Commission Special Call meeting minutes for August 7, 2013.
. Filed 10 Public Nuisance Liens with Pottawatomie County Clerk; filed 7 Public Nuisance Lien Certifications with Pottawatomie County Treasurer.
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
* Utility Billing/Customer Service
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
<BR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o VoIP Telephony Project - IT deploying desktop software, waiting on PRI
o Remote VPN Replacements - Configuring Cemetery remote, waiting to test VoIP phones
o TCM Imaging Solution Project - IT deploying desktop software, active in Finance, HR
o Unitrends Backup Appliance Deployment - Backups are now running, tweaking schedule for optimum solution
o Mobile Device Management Deployment - Continues, preparing to send out links
o Web Server Migration - Major code redesign in progress to allow smooth migration, continued updates
o AFIX System Replacement - Deploying localized virtual 32bit client to work around OSBI 64bit limits
o License Plate Reader Server component - waiting on vendor, vendor has finally sent disks in the mail
o EOC Interactive Projector Replacement - waiting on vendor / equipment
o Home Drive Storage migration - Researching automated solutions
. Reviewed / documented various Cable Modem/VPN outages at numerous City Locations due to cable vendor upgrades
. Support for Court (Monitors, P2P video elements and a printer mix up by user)
. Continued TCM / VoIP client deployments
. Resolve line locator laptop damaged cell card
. Updated OKFirst software deployments
. Discussions with El Reno in regard to INCODE training / Users group
<BR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
Responded to 119 emergency calls broken down by type below:
. Fires: 6
. Rescue & EMS: 82
. Hazardous conditions: 6
. Service Calls: 3
. Good Intent Calls: 15
. False Alarms: 6
. Overpressure Rupture, Explosion: 1
* Fire Prevention
Plan Reviews
. None
New Construction Inspections
. None
Requested / Administrative Inspections:
. None
Permits and On-Site Inspections
. None
* Training
SFD Training Division Weekly Activity Report
Assigned Shift, Company & Individual Training:
. Physical Fitness Incentive Testing (All Shifts) (9/3-5/13)
. EMT Transitional Refresher (All Shifts) (1/13-17, 20/14)
Tentative Shift, Company & Individual Training:
. Wind-Driven Fires Class (TBD)
. EVOC (TBD)
Training Chief Activities:
. Draft May Day SOG Submitted (5/30/13)
. Draft NFIRS SOG
. FireHouse Management & Quality Control
. Kaplan Fire and EMS C.E.U. Program Management
. N.R.E.M.T. - C.E.U. Program Management
. Electronic Entry of Dept. Personnel Training Records to FireHouse
. Continuation Training (6) Probationary Fire Fighter's
<BR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
. Police reports: 143 / arrests: 30
Total Citations: 87 Handwritten Citations: 20 E-Citations: 67 Percent of E-Citations: 77.01 %
* Dispatch
. Dispatch managed 1814 calls (Police/Fire/EMS)
* Accreditation/Lt. King, Accreditation Manager
. Working on new hire orientation program and an officer handbook
. Reviewing In-House Recruit Training Manual from Stillwater PD and editing for our use
. CID duties
* CID
. 17 Cases Forwarded to CID for Review
. 5 Felony Cases Assigned / 0 Misdemeanor Cases Assigned / 1 Other Cases Assigned
. 8 Felony Cases Cleared / 0 Misdemeanor Cases Cleared / 2 Other Cases Cleared
. 6 Felonies Filed through DA's Office
. 3 Total Arrests Made
. $800 Total Property Recovered
. 3 Pending Assignment (PA) Cases
. 8 Assists with Patrol and Other Agencies
* COP's Grant Program
. More Cops More Stops
. AONE Conference
. Traffic stop
. -arrest two (one for Possession of CDS and paraphernalia, one for warrants)
. -seized small amount of methamphetamine
. Searched for murder weapon in open homicide investigation
. Assisted in man hunt for jail escapee
. Conducted interviews gathering information that lead to capture of jail escapee
* Staff
Police Officers - 59 / 3 open positions / 1 deployed on Military / 53available
. Dispatch positions - 13 / 11 available for service / 2 in training status / 3 open position
. Animal Control Positions - 4 / 3 available for service
* Animal Control
> Calls Responded: 85 >Animals Impounded: 25 >Animals reclaimed: 3 >Animals adopted: 3
Friday, August 9, 2013
Staff Activity Report for July 28 - Aug 3, 2013
CITY MANAGERS OFFICE/Brian McDougal, Manager
. North Airport Property Meeting
. Conference call with Human Resources on Tweet My Jobs
. Glory Daze Debriefing
. Commission Agenda Meeting
. AARP Donation Photo at the Lake
. Attended soft opening for Rib Crib
. Staff Meeting
<HR>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
. Federal Street Bridge Repair Project: The entire deck/slab and parapet walls of the bridge have been removed. Contractor has begun construction of concrete slope walls under the bridge to protect the abutments from continued erosion and undermining of the abutment. Overall, project approximately 45% complete.
. Airport Trails Project: Project is about 99 percent complete with punch list items left to address. Contractor indicates they will be completed with punch list by the end of next week, then the City will schedule a final walk-through inspection to verify items have been completed.
. Bell Street Streetscape Project from Farrall to 7th: Enhanced crosswalk lighting is being installed across Farrall Street. Contractor has misc. items on punch list for sidewalk along Bell Street to 7th that they will address this week. OGE is scheduled to begin their decorative lighting installation the week of August 12th.
. City Hall Parking Lot Improvements: Project is about 40% complete. Concrete paving has been placed on the new parking lot project, and should be completed within the next 2 weeks, then, Contractor will begin on milling and overlaying with new asphalt surfacing on the existing asphalt parking lot.
<HR>
STREETS PROJECT TASKS COMPLETED
. Repaired valvecut at Pennsylvania& Dunbar.(15x21)
. Repaired watercuts at 1907 N. Market.(14x11)
. Finished watercut at Midland &Ione.(16x10)
. Finished valvecut at Broadway & Ayre.(18x13)
. Repaired watercut at 1209 N. Union.(15x14)
. Repaired watercut at on Bell.(brick road)
. Sawcut concrete panels on South Service Road at 3 locations.(15x53)(16x55)(15x16)
. Sawcut watercuts at: Main&Market, 633 N. Bell, 1833 N. Beard, University & Airport Rd.
. Sawcut road buckles at: 1219 Whittaker and 1209 Whittaker.
. Called locates in for 1219 Whittaker , 1209 Whittaker, 7th & Kickapoo, and on Lake Rd
. Put tatical warning plates at Beard& Farrell and in front of Wal Greens.
. Repaired watercut at Main & Market.(13x14)
. Started valve cut at Highland & Draper.(22x9)75% complete
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
. Processed 911 remittance checks
. Worked on addressing issues
. Registered 3 individual storm shelters
. Assisted Long Term Recovery Committee with access to warehouse to receive donations
. Continued work with FEMA/State Officials on documentation and project worksheet preparation
. Attended FEMA Region VI Regional Emergency Communications Coordination Working Group Meeting in
. Arlington Texas on Tuesday and Wednesday
. Conducted Kickoff meeting with Motorola Project Team and State Stakeholders on Thursday to launch the
. Communications Systems Upgrade work
. Coordinated with disaster recovery organizations on status of activities.
. Attended meeting of OKWIN System Partners and Technicians in Tulsa on Friday
Capital Projects Update:
. Telephone System Replacement: Vendor has installed switching equipment and most desksets. We are working with a.t. & t. to set up the interface between the new switch and the telephone central office.
<HR>
UTILITY DEPARTMENT/Steve Nelms, Director
* Water Treatment Plant (Staff of 10)
Average production: *MGD: 3.950 Last week: *MGD: 4.363
. Pumped 893,358,000MG to date compared to 948,374,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 2.188 **BOD: 13 mg/l ***TSS: 0 mg/l
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 2.278 **BOD: 2.8 mg/l ***TSS: 2.5 mg/l
. Hauled 33,000 gallons of bio-solids have been hauled so far this month
. 341,000 gallons of bio-solids were hauled in the month of July.
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
Service Calls: 51, Main Breaks: 5, Leak Checks: 22, Cut-offs: 4 Reset Water Meters: 0, Service Lines: 0; Water/Sewer Line Locates: 174
. Repaired main break at Oklahoma & Milton, 931 N. Hobson, 1829 N. Airport Dr., 925 N. Hobson, and 23 W. Pulaski.
. Repaired a sprinkler line at 1709 Autumn Lane. .
. Worked on shop tickets, and service orders from customer service.
* PCDA
Leak Checks: 0, Set/Reset Water Meters: 0, Meter Re-reads: 5, Water Line Locates: 34
> Total Miles: 225 Total Man Hours: 66 Main Breaks: 1
* Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 4 different locations
. Located/performed serviceability check on fire hydrants at 58 different locations
* Wastewater Collection (Staff of 7)
Sewer lines flushed: 26,225 ft. Flushed (year to date): 611,962 ft.
Total Service Calls: 32, Sewer Lines Checked: 35, Lift Stations Checked: 18, and Emergency Sewer Calls: 0
* Capital Projects
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff has training on it Tuesday, July 9th, 2013.
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has completed pipe burst from Horace Mann School to Center, and is pulling pipe on the 1900 block of Broadway. The first pull on the 1900 block of Broadway is complete, and services are being connected. The second pull is going to be done next week.
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor is gearing up for the job; currently waiting on other utility's to be relocated. All utilities are out of the way and contractor has begun dirt work on driveway.
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded the bid on May 6th, 2013. Estimated start date for this project is July 15th, 2013.
Jefferson Terrace Water Line Replacement, COS-SMA-14-01 Water line is in the award process.
Water Meters and Vault Structure Project, COS-SMA-14-06 Jordan Contractors was awarded this project on May 6th, 2013. The first vault to be placed will be at Wes Watkins Lake.
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Rainfall
The airport has received 27"+ of rain since April 1st of this year.
* Fuel Sales
July 2013 fuel sales continue to steadily increase:
. July 2012 = Avgas 4,410.26 Gallons; Jet A 1,523.16 Gallons
. July 2013 = Avgas 5,018.15 Gallons; Jet A 2,041.15 Gallons
* Parallel Taxiway Project
. All construction complete.
. Grant(s) close-out in process
*Airport Advisory Board
. Regular monthly meeting scheduled for August 21, 2013.
*Runway Rehabilitation Project
. All construction complete
. Full runway open
. FAA requested minor wiring modifications to MALSR lights has been completed.
. Grant(s) close-out in process
*Foreign Trade Zone (FTZ) Application
. FTZ application has been approved
. Staff working with SEDF to market the airport's new designation.
*Youth Aviation Adventure - Cancelled for 2013
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 8)
. Daily cleanup route on Main St and Parks
. Mowing/weed eating in Parks/Lake
. Working on Park Inspections
* Cemetery Division (staff of 4)
. 3 burials last week
. Filling graves that have settled during rains
. Preparing for internments
. Resetting vandalized monuments
. Leveling markers
* Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. 32 units in last week with 49 total repairs
. EVT schools and testing
* Shawnee Twin Lakes
. Cleanup continues around the Lake area.
. Lake remains busy.
* Wes Watkins Reservoir
. Park remains busy.
. All boat ramps are busy.
Municipal Swimming Pool
. Architects working on engineered drawings and bid documents. Renderings of the pool project will placed around town for the public to see. City funding for the project will come in front of the Commission on the first August commission meeting. Project expected to go out for bid on August 19th. Pool committee is seeking additional funding from private donations.
Municipal Court Offices
. Construction to begin August 19th thru the 30th. Encumbering funds and coordinating contractors.
Auditorium Exterior Restoration and Window Replacement
. Bids were opened on July 15th and the recommendation to award the project was approved on August 5th at the commission meeting. Project will start as soon as all of the paperwork is in.
City Hall ADA Restroom Project
. Will bid out project when capital budget is opened up
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
. July 30, OG&E Meeting
. August 2, News Star Editorial Board Meeting
. August 3, 2 Wedding Receptions
. NBHA Barrel Racing
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
. Staff prepared materials for the upcoming City Commission meeting, including one resolution and one ordinance offering relief to property owners impacted by the May 19 storm event.
. Staff completed a draft of a revised City code concerning drivers for hire (taxicabs) and mailed it to related companies providing service in the City of Shawnee in June. The City Commission is expected to consider the ordinance in August.
. Staff is preparing grant applications related to sidewalks and other improvements.
. Action center staff have been inundated by "tall grass and weed" complaints.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 35 active cases
o Derelict Vehicles: 4 active cases
o Junk/Trash: 15 active cases
o Tall Grass/Weeds: 159 active cases
* Project Updates
. Wayfinding - Staff is continuing work on a Phase 1 Wayfinding Bid Packet to include the EXPO and main entrance signs to the City. Sign companies have been contacted so that preliminary cost estimates can be known and the phase can be scaled accordingly. The expected bid time is September 2013.
. Zoning Code Update- Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code. The Planning Commission is expecting to hold a workshop in August and/or September, with the expected completion of the codes expected in late-2013. The residential code section are complete, expecting final edits. Current work centers on commercial zoning designations and design standards.
. Business Licenses- Staff is working with other City Staff to prepare documents and procedures for the enactment (subject to City Commission approval) of a business license requirement in the City of Shawnee. More information with be forthcoming.
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Worked on budget report
. Did monthly allocations
. Worked on year end for auditors
. Prepared budget amendments
. Worked on pool financing
. Entered budget amendments
. Worked on bank statements
. Worked on homebuilders association presentation
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
. Preparation of City Commission and Authorities agenda for August 5, 2013.
. Preparation of City Commission Special Call meeting with Bill Geist for August 7, 2013.
. Filed 4 Public Nuisance Liens and 3 Lien Releases with Pottawatomie County Clerk; filed 21 Public Nuisance Lien Certifications with Pottawatomie County Treasurer.
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
* Utility Billing/Customer Service
. Zone 3 cutoff for non-payment (7-31-13)
. Zone 3 billing (8-2-13)
. Total number of utility bills paid by kiosk in July - 201
. Total amount paid at kiosks in the month of July - $16,293.54
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o VoIP Telephony Project - IT deploying desktop software, waiting on PRI
o Remote VPN Replacements - Configuring Cemetery remote, waiting to test VoIP phones
o TCM Imaging Solution Project - IT deploying desktop software, active in Finance, HR
o Unitrends Backup Appliance Deployment - Device configured, backups being designed/added
o Mobile Device Management Deployment - Continues, preparing to send out links
o Web Server Migration - Major code redesign in progress to allow smooth migration
o AFIX System Replacement - Deploying localized virtual 32bit client to work around OSBI 64bit limits
o License Plate Reader Server component - waiting on vendor
o EOC Interactive Projector Replacement - waiting on vendor / equipment
o Home Drive Storage migration - Researching automated solutions
. CADServer and MobileServer software updates
. Deployed Win table for Police testing
. Continued installs for TCM and Shoretel VoIP requirements
. Reviewed Unitrends appliance turn up, issues with hardware
. CADServer backup tape drive failure, temp backup solution deployed
. Replaced failed HD in new VoIP server
. Reviewed / resolved issues with HD space overuse by Windows OS
. Updated Project Accounting database for reporting this FY
. Sent XML data to DA IT support for data export / import, meeting set for 08/13
. Misc end user support, questions, printer mapping, etc
. Continued build of desktop / laptop refreshment systems
. Misc PO / CC / Paperwork reconciliation and reporting
. Discussions with El Reno in regard to INCODE training / Users group
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
Responded to 94 emergency calls broken down by type below:
. Fires: 1
. Rescue & EMS: 72
. Hazardous conditions: 1
. Service Calls: 8
. Good Intent Calls: 5
. False Alarms: 7
* Fire Prevention
Plan Reviews
. None
New Construction Inspections
. OBU Apartments (final inspection)
. Rib Crib (final inspection)
Requested / Administrative Inspections:
. None
Permits and On-Site Inspections
. 2 open burn
. Shawnee Wound Care (sprinkler system)
. Oklahoma Heart Hospital (alarm system)
* Training
SFD Training Division Weekly Activity Report
Assigned Shift, Company & Individual Training:
. Physical Fitness Incentive Testing (All Shifts) (9/3-5/13)
. EMT Transitional Refresher (All Shifts) (1/13-17, 20/14)
Tentative Shift, Company & Individual Training:
. Wind-Driven Fires Class (TBD)
. EVOC (TBD)
Training Chief Activities:
. Draft May Day SOG Submitted (5/30/13)
. Draft NFIRS SOG
. FireHouse Management & Quality Control
. Kaplan Fire and EMS C.E.U. Program Management
. N.R.E.M.T. - C.E.U. Program Management
. Electronic Entry of Dept. Personnel Training Records to FireHouse
. Continuation Training (6) Probationary Fire Fighter's
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
. Police reports: 253 / arrests: 51
Total Citations: 166 Handwritten Citations: 57 E-Citations: 109 Percent of E-Citations: 65.66 %
. Woodland Park robbery - Main suspect in custody ( guitar recovered) cased solved
. Vehicle pursuit - both suspects apprehended
. Suicide incident - Worked Hanging off railroad property
. Assisted CLEET with driver training
. K9 and Cops unit at A1 training conference
* Dispatch
. Dispatch managed 1706 calls (Police/Fire/EMS)
* Accreditation/Lt. King, Accreditation Manager
. Working on new hire orientation program and an officer handbook
. Reviewing In-House Recruit Training Manual from Stillwater PD and editing for our use
. CID duties
* Evidence
. Number of evidence items brought in: 47
. Number of found property items taken in: 0
. Number of found property items returned to owner: 0
. Items Flagged & Pulled for Destruction: 6
* CID
. 28 Cases Forwarded to CID for Review
. 6 Felony Cases Assigned / 0 Misdemeanor Cases Assigned / 3 Other Cases Assigned
. 8 Felony Cases Cleared / 0 Misdemeanor Cases Cleared / 5 Other Cases Cleared
. 0 Felonies Filed through DA's Office
. 0 Total Arrests Made
. $0 Total Property Recovered
. 2 Pending Assignment (PA) Cases
. 5 Assists with Patrol and Other Agencies
* COP's Grant Program
. More Cops More Stops
. AONE Conference
* Staff
Police Officers - 59 / 3 open positions / 1 deployed on Military / 55available
. Dispatch positions - 13 / 11 available for service / 2 in training status / 3 open position
. Animal Control Positions - 4 / 3 available for service
* Animal Control
> Calls Responded: 99 >Animals Impounded: 46 >Animals reclaimed: 5 >Animals adopted: 2
. North Airport Property Meeting
. Conference call with Human Resources on Tweet My Jobs
. Glory Daze Debriefing
. Commission Agenda Meeting
. AARP Donation Photo at the Lake
. Attended soft opening for Rib Crib
. Staff Meeting
<HR>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
. Federal Street Bridge Repair Project: The entire deck/slab and parapet walls of the bridge have been removed. Contractor has begun construction of concrete slope walls under the bridge to protect the abutments from continued erosion and undermining of the abutment. Overall, project approximately 45% complete.
. Airport Trails Project: Project is about 99 percent complete with punch list items left to address. Contractor indicates they will be completed with punch list by the end of next week, then the City will schedule a final walk-through inspection to verify items have been completed.
. Bell Street Streetscape Project from Farrall to 7th: Enhanced crosswalk lighting is being installed across Farrall Street. Contractor has misc. items on punch list for sidewalk along Bell Street to 7th that they will address this week. OGE is scheduled to begin their decorative lighting installation the week of August 12th.
. City Hall Parking Lot Improvements: Project is about 40% complete. Concrete paving has been placed on the new parking lot project, and should be completed within the next 2 weeks, then, Contractor will begin on milling and overlaying with new asphalt surfacing on the existing asphalt parking lot.
<HR>
STREETS PROJECT TASKS COMPLETED
. Repaired valvecut at Pennsylvania& Dunbar.(15x21)
. Repaired watercuts at 1907 N. Market.(14x11)
. Finished watercut at Midland &Ione.(16x10)
. Finished valvecut at Broadway & Ayre.(18x13)
. Repaired watercut at 1209 N. Union.(15x14)
. Repaired watercut at on Bell.(brick road)
. Sawcut concrete panels on South Service Road at 3 locations.(15x53)(16x55)(15x16)
. Sawcut watercuts at: Main&Market, 633 N. Bell, 1833 N. Beard, University & Airport Rd.
. Sawcut road buckles at: 1219 Whittaker and 1209 Whittaker.
. Called locates in for 1219 Whittaker , 1209 Whittaker, 7th & Kickapoo, and on Lake Rd
. Put tatical warning plates at Beard& Farrell and in front of Wal Greens.
. Repaired watercut at Main & Market.(13x14)
. Started valve cut at Highland & Draper.(22x9)75% complete
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
. Processed 911 remittance checks
. Worked on addressing issues
. Registered 3 individual storm shelters
. Assisted Long Term Recovery Committee with access to warehouse to receive donations
. Continued work with FEMA/State Officials on documentation and project worksheet preparation
. Attended FEMA Region VI Regional Emergency Communications Coordination Working Group Meeting in
. Arlington Texas on Tuesday and Wednesday
. Conducted Kickoff meeting with Motorola Project Team and State Stakeholders on Thursday to launch the
. Communications Systems Upgrade work
. Coordinated with disaster recovery organizations on status of activities.
. Attended meeting of OKWIN System Partners and Technicians in Tulsa on Friday
Capital Projects Update:
. Telephone System Replacement: Vendor has installed switching equipment and most desksets. We are working with a.t. & t. to set up the interface between the new switch and the telephone central office.
<HR>
UTILITY DEPARTMENT/Steve Nelms, Director
* Water Treatment Plant (Staff of 10)
Average production: *MGD: 3.950 Last week: *MGD: 4.363
. Pumped 893,358,000MG to date compared to 948,374,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 2.188 **BOD: 13 mg/l ***TSS: 0 mg/l
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 2.278 **BOD: 2.8 mg/l ***TSS: 2.5 mg/l
. Hauled 33,000 gallons of bio-solids have been hauled so far this month
. 341,000 gallons of bio-solids were hauled in the month of July.
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
Service Calls: 51, Main Breaks: 5, Leak Checks: 22, Cut-offs: 4 Reset Water Meters: 0, Service Lines: 0; Water/Sewer Line Locates: 174
. Repaired main break at Oklahoma & Milton, 931 N. Hobson, 1829 N. Airport Dr., 925 N. Hobson, and 23 W. Pulaski.
. Repaired a sprinkler line at 1709 Autumn Lane. .
. Worked on shop tickets, and service orders from customer service.
* PCDA
Leak Checks: 0, Set/Reset Water Meters: 0, Meter Re-reads: 5, Water Line Locates: 34
> Total Miles: 225 Total Man Hours: 66 Main Breaks: 1
* Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 4 different locations
. Located/performed serviceability check on fire hydrants at 58 different locations
* Wastewater Collection (Staff of 7)
Sewer lines flushed: 26,225 ft. Flushed (year to date): 611,962 ft.
Total Service Calls: 32, Sewer Lines Checked: 35, Lift Stations Checked: 18, and Emergency Sewer Calls: 0
* Capital Projects
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff has training on it Tuesday, July 9th, 2013.
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has completed pipe burst from Horace Mann School to Center, and is pulling pipe on the 1900 block of Broadway. The first pull on the 1900 block of Broadway is complete, and services are being connected. The second pull is going to be done next week.
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor is gearing up for the job; currently waiting on other utility's to be relocated. All utilities are out of the way and contractor has begun dirt work on driveway.
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded the bid on May 6th, 2013. Estimated start date for this project is July 15th, 2013.
Jefferson Terrace Water Line Replacement, COS-SMA-14-01 Water line is in the award process.
Water Meters and Vault Structure Project, COS-SMA-14-06 Jordan Contractors was awarded this project on May 6th, 2013. The first vault to be placed will be at Wes Watkins Lake.
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Rainfall
The airport has received 27"+ of rain since April 1st of this year.
* Fuel Sales
July 2013 fuel sales continue to steadily increase:
. July 2012 = Avgas 4,410.26 Gallons; Jet A 1,523.16 Gallons
. July 2013 = Avgas 5,018.15 Gallons; Jet A 2,041.15 Gallons
* Parallel Taxiway Project
. All construction complete.
. Grant(s) close-out in process
*Airport Advisory Board
. Regular monthly meeting scheduled for August 21, 2013.
*Runway Rehabilitation Project
. All construction complete
. Full runway open
. FAA requested minor wiring modifications to MALSR lights has been completed.
. Grant(s) close-out in process
*Foreign Trade Zone (FTZ) Application
. FTZ application has been approved
. Staff working with SEDF to market the airport's new designation.
*Youth Aviation Adventure - Cancelled for 2013
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 8)
. Daily cleanup route on Main St and Parks
. Mowing/weed eating in Parks/Lake
. Working on Park Inspections
* Cemetery Division (staff of 4)
. 3 burials last week
. Filling graves that have settled during rains
. Preparing for internments
. Resetting vandalized monuments
. Leveling markers
* Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. 32 units in last week with 49 total repairs
. EVT schools and testing
* Shawnee Twin Lakes
. Cleanup continues around the Lake area.
. Lake remains busy.
* Wes Watkins Reservoir
. Park remains busy.
. All boat ramps are busy.
Municipal Swimming Pool
. Architects working on engineered drawings and bid documents. Renderings of the pool project will placed around town for the public to see. City funding for the project will come in front of the Commission on the first August commission meeting. Project expected to go out for bid on August 19th. Pool committee is seeking additional funding from private donations.
Municipal Court Offices
. Construction to begin August 19th thru the 30th. Encumbering funds and coordinating contractors.
Auditorium Exterior Restoration and Window Replacement
. Bids were opened on July 15th and the recommendation to award the project was approved on August 5th at the commission meeting. Project will start as soon as all of the paperwork is in.
City Hall ADA Restroom Project
. Will bid out project when capital budget is opened up
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
. July 30, OG&E Meeting
. August 2, News Star Editorial Board Meeting
. August 3, 2 Wedding Receptions
. NBHA Barrel Racing
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
. Staff prepared materials for the upcoming City Commission meeting, including one resolution and one ordinance offering relief to property owners impacted by the May 19 storm event.
. Staff completed a draft of a revised City code concerning drivers for hire (taxicabs) and mailed it to related companies providing service in the City of Shawnee in June. The City Commission is expected to consider the ordinance in August.
. Staff is preparing grant applications related to sidewalks and other improvements.
. Action center staff have been inundated by "tall grass and weed" complaints.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 35 active cases
o Derelict Vehicles: 4 active cases
o Junk/Trash: 15 active cases
o Tall Grass/Weeds: 159 active cases
* Project Updates
. Wayfinding - Staff is continuing work on a Phase 1 Wayfinding Bid Packet to include the EXPO and main entrance signs to the City. Sign companies have been contacted so that preliminary cost estimates can be known and the phase can be scaled accordingly. The expected bid time is September 2013.
. Zoning Code Update- Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code. The Planning Commission is expecting to hold a workshop in August and/or September, with the expected completion of the codes expected in late-2013. The residential code section are complete, expecting final edits. Current work centers on commercial zoning designations and design standards.
. Business Licenses- Staff is working with other City Staff to prepare documents and procedures for the enactment (subject to City Commission approval) of a business license requirement in the City of Shawnee. More information with be forthcoming.
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Worked on budget report
. Did monthly allocations
. Worked on year end for auditors
. Prepared budget amendments
. Worked on pool financing
. Entered budget amendments
. Worked on bank statements
. Worked on homebuilders association presentation
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
. Preparation of City Commission and Authorities agenda for August 5, 2013.
. Preparation of City Commission Special Call meeting with Bill Geist for August 7, 2013.
. Filed 4 Public Nuisance Liens and 3 Lien Releases with Pottawatomie County Clerk; filed 21 Public Nuisance Lien Certifications with Pottawatomie County Treasurer.
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
* Utility Billing/Customer Service
. Zone 3 cutoff for non-payment (7-31-13)
. Zone 3 billing (8-2-13)
. Total number of utility bills paid by kiosk in July - 201
. Total amount paid at kiosks in the month of July - $16,293.54
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o VoIP Telephony Project - IT deploying desktop software, waiting on PRI
o Remote VPN Replacements - Configuring Cemetery remote, waiting to test VoIP phones
o TCM Imaging Solution Project - IT deploying desktop software, active in Finance, HR
o Unitrends Backup Appliance Deployment - Device configured, backups being designed/added
o Mobile Device Management Deployment - Continues, preparing to send out links
o Web Server Migration - Major code redesign in progress to allow smooth migration
o AFIX System Replacement - Deploying localized virtual 32bit client to work around OSBI 64bit limits
o License Plate Reader Server component - waiting on vendor
o EOC Interactive Projector Replacement - waiting on vendor / equipment
o Home Drive Storage migration - Researching automated solutions
. CADServer and MobileServer software updates
. Deployed Win table for Police testing
. Continued installs for TCM and Shoretel VoIP requirements
. Reviewed Unitrends appliance turn up, issues with hardware
. CADServer backup tape drive failure, temp backup solution deployed
. Replaced failed HD in new VoIP server
. Reviewed / resolved issues with HD space overuse by Windows OS
. Updated Project Accounting database for reporting this FY
. Sent XML data to DA IT support for data export / import, meeting set for 08/13
. Misc end user support, questions, printer mapping, etc
. Continued build of desktop / laptop refreshment systems
. Misc PO / CC / Paperwork reconciliation and reporting
. Discussions with El Reno in regard to INCODE training / Users group
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
Responded to 94 emergency calls broken down by type below:
. Fires: 1
. Rescue & EMS: 72
. Hazardous conditions: 1
. Service Calls: 8
. Good Intent Calls: 5
. False Alarms: 7
* Fire Prevention
Plan Reviews
. None
New Construction Inspections
. OBU Apartments (final inspection)
. Rib Crib (final inspection)
Requested / Administrative Inspections:
. None
Permits and On-Site Inspections
. 2 open burn
. Shawnee Wound Care (sprinkler system)
. Oklahoma Heart Hospital (alarm system)
* Training
SFD Training Division Weekly Activity Report
Assigned Shift, Company & Individual Training:
. Physical Fitness Incentive Testing (All Shifts) (9/3-5/13)
. EMT Transitional Refresher (All Shifts) (1/13-17, 20/14)
Tentative Shift, Company & Individual Training:
. Wind-Driven Fires Class (TBD)
. EVOC (TBD)
Training Chief Activities:
. Draft May Day SOG Submitted (5/30/13)
. Draft NFIRS SOG
. FireHouse Management & Quality Control
. Kaplan Fire and EMS C.E.U. Program Management
. N.R.E.M.T. - C.E.U. Program Management
. Electronic Entry of Dept. Personnel Training Records to FireHouse
. Continuation Training (6) Probationary Fire Fighter's
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
. Police reports: 253 / arrests: 51
Total Citations: 166 Handwritten Citations: 57 E-Citations: 109 Percent of E-Citations: 65.66 %
. Woodland Park robbery - Main suspect in custody ( guitar recovered) cased solved
. Vehicle pursuit - both suspects apprehended
. Suicide incident - Worked Hanging off railroad property
. Assisted CLEET with driver training
. K9 and Cops unit at A1 training conference
* Dispatch
. Dispatch managed 1706 calls (Police/Fire/EMS)
* Accreditation/Lt. King, Accreditation Manager
. Working on new hire orientation program and an officer handbook
. Reviewing In-House Recruit Training Manual from Stillwater PD and editing for our use
. CID duties
* Evidence
. Number of evidence items brought in: 47
. Number of found property items taken in: 0
. Number of found property items returned to owner: 0
. Items Flagged & Pulled for Destruction: 6
* CID
. 28 Cases Forwarded to CID for Review
. 6 Felony Cases Assigned / 0 Misdemeanor Cases Assigned / 3 Other Cases Assigned
. 8 Felony Cases Cleared / 0 Misdemeanor Cases Cleared / 5 Other Cases Cleared
. 0 Felonies Filed through DA's Office
. 0 Total Arrests Made
. $0 Total Property Recovered
. 2 Pending Assignment (PA) Cases
. 5 Assists with Patrol and Other Agencies
* COP's Grant Program
. More Cops More Stops
. AONE Conference
* Staff
Police Officers - 59 / 3 open positions / 1 deployed on Military / 55available
. Dispatch positions - 13 / 11 available for service / 2 in training status / 3 open position
. Animal Control Positions - 4 / 3 available for service
* Animal Control
> Calls Responded: 99 >Animals Impounded: 46 >Animals reclaimed: 5 >Animals adopted: 2
Wednesday, August 7, 2013
Cancellation of the Shawnee Beautification Meeting
The Shawnee Beautification meeting scheduled for August 8th has been cancelled. The next regularly scheduled meeting will be September 12th at 4:00 pm in the EOC at City Hall.
Monday, August 5, 2013
Staff Activity Report for July 21 - July 27, 2013
CITY MANAGERS OFFICE/Brian McDougal, Manager
. Business license discussion and ordinance formulation
. Airport insurance for mechanics on duty at the airport discussion
. Spoke to the University of Central Oklahoma (UCO) Public administration students/department
. Offered Assistant Airport Manager Position to Keenan English. He plans to start August 15.
. Toured City of Lawton, Commachee County 911 Center
. Conference calls and meetings regarding PCDA.
. Spoke with the City of McLoud regarding their hiring of a City Manager and various city questions
. Attended the Mayors advisory panel at the Chamber of Commerce
. Meeting with Paul Liles regarding guest editorial in the News Star
. Interviewed by Countywide regarding my contract
. Interviewed by News-Star regarding business licenses
. Conference Call with Bill Geist of Bill Geist Consulting with Wes regarding the CVB Organizational audit.
. Ordered benches removed from Celebration of Life Park and Sante Fe Depot Park
<hr>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
. Federal Street Bridge Repair Project: The entire deck/slab and parapet walls of the bridge have been removed. Contractor has begun construction of concrete slope walls under the bridge to protect the abutments from continued erosion and undermining of the abutment. Overall, project approximately 35% complete.
. Airport Trails Project: Project is about 95 percent complete with punch list items left to address. They have completed almost all of the punch list but overall, but the rains this week have caused them delays in completing the punch list.
. ADA Sidewalk and Ramps Project: No progress to report. Next intersection to address will be 10th and Union.
. Bell Street Streetscape Project from Farrall to 7th: Farrell street lighting could start this week if ODOT approves the traffic plan. At present waiting on them. Some sodding still needs to be addressed along the retaining wall that was built on the west side up by 7th street. ODOT approved Contractors traffic control plan for routing traffic on Farrall while the crosswalk lighting work takes place across Farrall Street, and work is scheduled to begin Monday, July 29, 2013.
. City Hall Parking Lot Improvements: Project is about 28% complete. Was scheduled to have a proof roll this morning but with the weather that could be pushed back till Wednesday.
<hr>
STREETS PROJECT TASKS COMPLETED
. Continued removal and concrete replacement on Bingham.(148x12)
. Repaired watercut at 901 N. Kickapoo.(13x7)
. Repaired watercut at 229 N. Kickapoo.(13x6)
. Sidewalk repair at Wal-Greens on Harrison.(citizen call in)(20x5)
. Washout on Faith Blvd. repaired.(12x2)
. Repaired watercut at corner of Elm & Edwards.(18x10)km
. South Kickapoo repaired
. Faith Rd. water wash out complete
. Bryan Rd curb back fill complete
. Pinkston Rd. black top buckled in center of road (Citizen call in) (8x8)
<hr>
EMERGENCY MANAGEMENT/Don Lynch, Director
. Processed 911 remittance checks
. Worked on addressing issues
. Registered 4 individual storm shelters
. Worked with a.t. & t. and departmental staff to resolve phone service outages in various city departments
. Processed Requisitions, Purchase Orders, and Claims
. Assisted Long Term Recovery Committee with access to warehouse to receive donations
. Continued work with FEMA/State Officials on doccumentation anf project worksheet preparation
. Emergency Management Director:
. Met with members of the National Weather Service Assessment Team
. Was on vacation Tuesday through Thursday
. Coordinated with disaster recovery organizations on status of activities.
. Reviewed draft sections of the Hazard Mitigation Plan and returned comments/corrections to vendor
Capital Projects Update:
. Telephone System Replacement: Vendor has installed switching equipment and most desksets. We are working with a.t. & t. to set up the interface between the new switch and the telephone central office.
. Radio System Upgrade: Contract for lease/purchase delivered to Motorola. Kickoff meeting for the project is set for August 1.
<hr>
UTILITY DEPARTMENT/Steve Nelms, Director
* Water Treatment Plant (Staff of 10)
Average production: *MGD: 4.363 Last week: *MGD: 4.376
. Pumped 864,5512,000MG to date compared to 898,611,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.479 **BOD: 13 mg/l ***TSS: 0 mg/l
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.941 **BOD: 2.0 mg/l ***TSS: 2.5 mg/l
. Hauled 335,500 gallons of bio-solids have been hauled so far this month
. 187,000 gallons of bio-solids were hauled in the month of June.
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
Service Calls: 80, Main Breaks: 1, Leak Checks: 10, Cut-offs: 3, Reset Water Meters: 19, Service Lines: 3; Water/Sewer Line Locates: 145
. Repaired main break at 927 N. Hobson.
. Repaired service line at 632 N. Bell, 136 S. McKinley, and 838 N. Kickapoo.
. Dug up spicket at the Expo from someone running it over.
. Made a ¾" tap on an 8" at 11 E. Chicago for contractor.
. Worked on shop tickets, and service orders from customer service.
* PCDA
Leak Checks: 0, Set/Reset Water Meters: 0, Meter Re-reads: 19, Water Line Locates: 25
> Total Miles: 270 Total Man Hours: 104 Main Breaks: 1
* Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 0 different locations
. Located/performed serviceability check on fire hydrants at 21 different locations
. Replaced Fire Hydrant at 0 location
* Wastewater Collection (Staff of 7)
Sewer lines flushed: 24,125 ft. Flushed (year to date): 585,737 ft.
Total Service Calls: 33, Sewer Lines Checked: 31, Lift Stations Checked: 21, and Emergency Sewer Calls: 1
* Capital Projects
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff has training on it Tuesday, July 9th, 2013.
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has completed pipe burst from Horace Mann School to Center, and has moved to the 1900 block of Broadway. Preparation on Broadway is well underway, and actual pipe burst will begin early next week.
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor is gearing up for the job; currently waiting on other utility's to be relocated. All utilities are out of the way except cable. Cable Company has given a 2-4 week time frame on lines being moved.
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded the bid on May 6th, 2013. Estimated start date for this project is July 15th, 2013.
Jefferson Terrace Water Line Replacement, COS-SMA-14-01 Orion Construction was awarded the bid on July 15th, 2013.
<hr>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Rainfall
The airport has received 20"+ of rain since April 1st of this year.
* Fuel Sales
June 2013 fuel sales were considerably higher than June 2012 due to more favorable weather conditions overall. Fuel sales continue to steadily increase:
. June 2012 = Avgas 2,428.33 Gallons; Jet A 188.79 Gallons
. June 2013 = Avgas 3,872.28 Gallons; Jet A 1,647.37 Gallons
* Foreign Trade Zone Application (approved)
. Working with SEDF to market the Airport's new designation
* Civil Air Patrol (CAP) National Flight Academy - July 5 - 15.
. 24 teen-age students from across the United States. 7 cadets were able to take their first solo flight.
. 15 instructors
. 20 support staff
. 15 CAP aircraft from surrounding states will be used for training the cadets
. Sold 1,900+ gallons of aviation fuel during the event.
<hr>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 8)
. Daily cleanup route on Main St and Parks
. Mowing/weed eating in Parks/Lake
. Working on Park Inspections
. Crews cleaned up area around boat ramp #1
. Removed Park benches at Celebration of Life Park and Centennial Park
* Cemetery Division (staff of 4)
. 3 burials last week
. Filling graves that have settled during rains
. Preparing for internments
. Resetting vandalized monuments
. Leveling markers
* Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. 39 units in last week with 56 total repairs
. EVT schools and testing
* Shawnee Twin Lakes
. Cleanup continues around the Lake area.
. Two honor boxes were broke into on Sunday evening. One box was recovered on Lake #2 dam.
* Wes Watkins Reservoir
. Park remains busy.
. Sunday evening the building at the entry was broke into. Crews are working to repair the damage.
Municipal Swimming Pool
. Architects working on engineered drawings and bid documents. Renderings of the pool project will placed around town for the public to see. City funding for the project will come in front of the Commission on the first August commission meeting. Project expected to go out for bid on August 19th. Pool committee is seeking additional funding from private donations.
Municipal Court Offices
. Construction to begin August 19th thru the 30th. Encumbering funds and coordinating contractors.
Auditorium Exterior Restoration and Window Replacement
. Bids were opened on July 15th and recommendation of award will be August 5th.
City Hall ADA Restroom Project
. Will bid out project when capital budget is opened up
<hr>
EXPOSITION CENTER/Mike Jackson, Operations Manager
* No report submitted for the week.
<hr>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
. Staff completed a draft of a revised City code concerning drivers for hire (taxicabs) and mailed it to related companies providing service in the City of Shawnee in June. The City Commission is expected to consider the ordinance in September.
. Staff attended a meeting with downtown merchants to discuss ways to improve the business and visitor climate in downtown Shawnee.
. Building inspection staff remain very active reviewing and inspecting various construction projects in and around the City.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 35 active cases
o Derelict Vehicles: 6 active cases
o Junk/Trash: 14 active cases
o Tall Grass/Weeds: 128 active cases
* Project Updates
. Wayfinding - . Staff is continuing work on a Phase 1 Wayfinding Bid Packet to include the EXPO and main entrance signs to the City. Sign companies have been contacted so that preliminary cost estimates can be known and the phase can be scaled accordingly. The expected bid time is September 2013.
. Business Licenses- . Staff is working with other City Staff to prepare documents and procedures for the enactment (subject to City Commission approval) of a business license requirement in the City of Shawnee. More information with be forthcoming.
<hr>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Worked on budget report
. Did monthly allocations
. Worked on year end for auditors
. Prepared budget amendments
. Worked on pool financing
. Entered budget amendments
. Worked on bank statements
<hr>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
. Continued review of all city insurance policies and determination of coverage on vehicles, equipment and buildings.
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
* Utility Billing/Customer Service
. Zone 2 cutoff for non-payment (7-24-13)
. Zone 2 billing (7-26-13)
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
<hr>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o VoIP Telephony Project - IT deploying desktop software, waiting on PRI
o Unitrends Backup Appliance Deployment - Waiting for configuration/testing
o Mobile Device Management Deployment - continues
o AFIX System Replacement - Waiting on OSBI
o Home Drive Storage migration - Researching automated solutions
. Continued work on VOIP migration
. Reviewed / resolved various localized print spooler failure issues
. Attended Oklahoma Government Information Technology Association (OGITA) meeting
. Identified hard drive failure on new VOIP server, RMA effected
. Reviewed issue with HVAC failure in VOIP server / Telco room, advised building maintenance for repair
. Debug / Reset WTP access control node
. Review issues with HVAC embedded system web access
. Resolved RDP service outage
. Review ICAC hardware options with CID, made recommendations/upgrades
. Resolved various small system updater issues
<hr>
FIRE DEPARTMENT/David Short, Chief
* Suppression
Responded to 108 emergency calls broken down by type below:
. Fires: 8
. Rescue & EMS: 71
. Hazardous conditions: 5
. Service Calls: 10
. Good Intent Calls: 10
. False Alarms: 4
* Fire Prevention
Plan Reviews
. Shawnee Wound Care, 3700 N. Kickapoo (remodel)
. Cargill Alumni Center, OBU (preliminary plans)
New Construction Inspections
. OBU Apartments (hydrostatic pressure test)
Requested / Administrative Inspections:
. None
Permits and On-Site Inspections
. 2 open burn
. Shawnee Senior Center, 401 N. Bell (hood system)
* Training
SFD Training Division Weekly Activity Report
Assigned Shift, Company & Individual Training:
. Review 2013 State EMS Protocols (All Shifts) (7/23-25/13)
. Physical Fitness Incentive Testing (All Shifts) (9/3-5/13)
. EMT Transitional Refresher (All Shifts) (1/13-17, 20/14)
Tentative Shift, Company & Individual Training:
. Wind-Driven Fires Class (TBD)
EVOC (TBD)
Training Chief Activities:
. Draft May Day SOG Submitted (5/30/13)
. Draft NFIRS SOG
. FireHouse Management & Quality Control
. Kaplan Fire and EMS C.E.U. Program Management
. N.R.E.M.T. - C.E.U. Program Management
. Electronic Entry of Dept. Personnel Training Records to FireHouse
. Continuation Training (6) Probationary Fire Fighter's
<hr>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
. Police reports: 160 / arrests: 38
Total Citations: 89 Handwritten Citations: 7 E-Citations: 82 Percent of E-Citations: 92.13 %
. Woodland Park robbery - one suspect in custody and guitar recovered - warrant for main suspect
. Cemetery assault - suspect in custody
. One suspect in custody from Internet Crimes Against Children (ICAC) operation
. Visit to Lawton Communications Center
. Operation More Cops - More stops
* Dispatch
. Dispatch managed 2092 calls (Police/Fire/EMS)
* Accreditation/Lt. King, Accreditation Manager
. Working on new hire orientation program and an officer handbook
. Reviewing In-House Recruit Training Manual from Stillwater PD and editing for our use
. CID duties
* Evidence
. Number of evidence items brought in: 20
. Number of found property items taken in: 1
. Number of found property items returned to owner: 1
. Items Flagged & Pulled for Destruction: 60
* CID
. 29 Cases Forwarded to CID for Review
. 7 Felony Cases Assigned / 0 Misdemeanor Cases Assigned / 2 Other Cases Assigned
. 8 Felony Cases Cleared / 0 Misdemeanor Cases Cleared / 0 Other Cases Cleared
. 4 Felonies Filed through DA's Office
. 1 Total Arrests Made
. $750 Total Property Recovered
. 2 Pending Assignment (PA) Cases
. 3 Assists with Patrol and Other Agencies
* COP's Grant Program
. DAC site inspection
. Officer meeting per Pottawatomie County Domestic group
. Internet Sting one arrest Lewd Acts with Child
. More Cops More Stops
. Media for Park incident
. Seized approx. 29 grams of methamphetamine
. Seized one 2005 Toyota corolla
. Human trafficking training
. Fly with OHP searching for marijuana grow
. Honor guard detail- retired officer funeral
* Staff
Police Officers - 59 / 3 open positions / 1 deployed on Military / 55available
. Dispatch positions - 13 / 11 available for service / 2 in training status / 3 open position
. Animal Control Positions - 4 / 3 available for service
* Animal Control
> Calls Responded: 69 >Animals Impounded: 38 >Animals reclaimed: 2 >Animals adopted: 1
. Business license discussion and ordinance formulation
. Airport insurance for mechanics on duty at the airport discussion
. Spoke to the University of Central Oklahoma (UCO) Public administration students/department
. Offered Assistant Airport Manager Position to Keenan English. He plans to start August 15.
. Toured City of Lawton, Commachee County 911 Center
. Conference calls and meetings regarding PCDA.
. Spoke with the City of McLoud regarding their hiring of a City Manager and various city questions
. Attended the Mayors advisory panel at the Chamber of Commerce
. Meeting with Paul Liles regarding guest editorial in the News Star
. Interviewed by Countywide regarding my contract
. Interviewed by News-Star regarding business licenses
. Conference Call with Bill Geist of Bill Geist Consulting with Wes regarding the CVB Organizational audit.
. Ordered benches removed from Celebration of Life Park and Sante Fe Depot Park
<hr>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
. Federal Street Bridge Repair Project: The entire deck/slab and parapet walls of the bridge have been removed. Contractor has begun construction of concrete slope walls under the bridge to protect the abutments from continued erosion and undermining of the abutment. Overall, project approximately 35% complete.
. Airport Trails Project: Project is about 95 percent complete with punch list items left to address. They have completed almost all of the punch list but overall, but the rains this week have caused them delays in completing the punch list.
. ADA Sidewalk and Ramps Project: No progress to report. Next intersection to address will be 10th and Union.
. Bell Street Streetscape Project from Farrall to 7th: Farrell street lighting could start this week if ODOT approves the traffic plan. At present waiting on them. Some sodding still needs to be addressed along the retaining wall that was built on the west side up by 7th street. ODOT approved Contractors traffic control plan for routing traffic on Farrall while the crosswalk lighting work takes place across Farrall Street, and work is scheduled to begin Monday, July 29, 2013.
. City Hall Parking Lot Improvements: Project is about 28% complete. Was scheduled to have a proof roll this morning but with the weather that could be pushed back till Wednesday.
<hr>
STREETS PROJECT TASKS COMPLETED
. Continued removal and concrete replacement on Bingham.(148x12)
. Repaired watercut at 901 N. Kickapoo.(13x7)
. Repaired watercut at 229 N. Kickapoo.(13x6)
. Sidewalk repair at Wal-Greens on Harrison.(citizen call in)(20x5)
. Washout on Faith Blvd. repaired.(12x2)
. Repaired watercut at corner of Elm & Edwards.(18x10)km
. South Kickapoo repaired
. Faith Rd. water wash out complete
. Bryan Rd curb back fill complete
. Pinkston Rd. black top buckled in center of road (Citizen call in) (8x8)
<hr>
EMERGENCY MANAGEMENT/Don Lynch, Director
. Processed 911 remittance checks
. Worked on addressing issues
. Registered 4 individual storm shelters
. Worked with a.t. & t. and departmental staff to resolve phone service outages in various city departments
. Processed Requisitions, Purchase Orders, and Claims
. Assisted Long Term Recovery Committee with access to warehouse to receive donations
. Continued work with FEMA/State Officials on doccumentation anf project worksheet preparation
. Emergency Management Director:
. Met with members of the National Weather Service Assessment Team
. Was on vacation Tuesday through Thursday
. Coordinated with disaster recovery organizations on status of activities.
. Reviewed draft sections of the Hazard Mitigation Plan and returned comments/corrections to vendor
Capital Projects Update:
. Telephone System Replacement: Vendor has installed switching equipment and most desksets. We are working with a.t. & t. to set up the interface between the new switch and the telephone central office.
. Radio System Upgrade: Contract for lease/purchase delivered to Motorola. Kickoff meeting for the project is set for August 1.
<hr>
UTILITY DEPARTMENT/Steve Nelms, Director
* Water Treatment Plant (Staff of 10)
Average production: *MGD: 4.363 Last week: *MGD: 4.376
. Pumped 864,5512,000MG to date compared to 898,611,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.479 **BOD: 13 mg/l ***TSS: 0 mg/l
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.941 **BOD: 2.0 mg/l ***TSS: 2.5 mg/l
. Hauled 335,500 gallons of bio-solids have been hauled so far this month
. 187,000 gallons of bio-solids were hauled in the month of June.
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
Service Calls: 80, Main Breaks: 1, Leak Checks: 10, Cut-offs: 3, Reset Water Meters: 19, Service Lines: 3; Water/Sewer Line Locates: 145
. Repaired main break at 927 N. Hobson.
. Repaired service line at 632 N. Bell, 136 S. McKinley, and 838 N. Kickapoo.
. Dug up spicket at the Expo from someone running it over.
. Made a ¾" tap on an 8" at 11 E. Chicago for contractor.
. Worked on shop tickets, and service orders from customer service.
* PCDA
Leak Checks: 0, Set/Reset Water Meters: 0, Meter Re-reads: 19, Water Line Locates: 25
> Total Miles: 270 Total Man Hours: 104 Main Breaks: 1
* Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 0 different locations
. Located/performed serviceability check on fire hydrants at 21 different locations
. Replaced Fire Hydrant at 0 location
* Wastewater Collection (Staff of 7)
Sewer lines flushed: 24,125 ft. Flushed (year to date): 585,737 ft.
Total Service Calls: 33, Sewer Lines Checked: 31, Lift Stations Checked: 21, and Emergency Sewer Calls: 1
* Capital Projects
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff has training on it Tuesday, July 9th, 2013.
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has completed pipe burst from Horace Mann School to Center, and has moved to the 1900 block of Broadway. Preparation on Broadway is well underway, and actual pipe burst will begin early next week.
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor is gearing up for the job; currently waiting on other utility's to be relocated. All utilities are out of the way except cable. Cable Company has given a 2-4 week time frame on lines being moved.
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded the bid on May 6th, 2013. Estimated start date for this project is July 15th, 2013.
Jefferson Terrace Water Line Replacement, COS-SMA-14-01 Orion Construction was awarded the bid on July 15th, 2013.
<hr>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Rainfall
The airport has received 20"+ of rain since April 1st of this year.
* Fuel Sales
June 2013 fuel sales were considerably higher than June 2012 due to more favorable weather conditions overall. Fuel sales continue to steadily increase:
. June 2012 = Avgas 2,428.33 Gallons; Jet A 188.79 Gallons
. June 2013 = Avgas 3,872.28 Gallons; Jet A 1,647.37 Gallons
* Foreign Trade Zone Application (approved)
. Working with SEDF to market the Airport's new designation
* Civil Air Patrol (CAP) National Flight Academy - July 5 - 15.
. 24 teen-age students from across the United States. 7 cadets were able to take their first solo flight.
. 15 instructors
. 20 support staff
. 15 CAP aircraft from surrounding states will be used for training the cadets
. Sold 1,900+ gallons of aviation fuel during the event.
<hr>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 8)
. Daily cleanup route on Main St and Parks
. Mowing/weed eating in Parks/Lake
. Working on Park Inspections
. Crews cleaned up area around boat ramp #1
. Removed Park benches at Celebration of Life Park and Centennial Park
* Cemetery Division (staff of 4)
. 3 burials last week
. Filling graves that have settled during rains
. Preparing for internments
. Resetting vandalized monuments
. Leveling markers
* Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. 39 units in last week with 56 total repairs
. EVT schools and testing
* Shawnee Twin Lakes
. Cleanup continues around the Lake area.
. Two honor boxes were broke into on Sunday evening. One box was recovered on Lake #2 dam.
* Wes Watkins Reservoir
. Park remains busy.
. Sunday evening the building at the entry was broke into. Crews are working to repair the damage.
Municipal Swimming Pool
. Architects working on engineered drawings and bid documents. Renderings of the pool project will placed around town for the public to see. City funding for the project will come in front of the Commission on the first August commission meeting. Project expected to go out for bid on August 19th. Pool committee is seeking additional funding from private donations.
Municipal Court Offices
. Construction to begin August 19th thru the 30th. Encumbering funds and coordinating contractors.
Auditorium Exterior Restoration and Window Replacement
. Bids were opened on July 15th and recommendation of award will be August 5th.
City Hall ADA Restroom Project
. Will bid out project when capital budget is opened up
<hr>
EXPOSITION CENTER/Mike Jackson, Operations Manager
* No report submitted for the week.
<hr>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
. Staff completed a draft of a revised City code concerning drivers for hire (taxicabs) and mailed it to related companies providing service in the City of Shawnee in June. The City Commission is expected to consider the ordinance in September.
. Staff attended a meeting with downtown merchants to discuss ways to improve the business and visitor climate in downtown Shawnee.
. Building inspection staff remain very active reviewing and inspecting various construction projects in and around the City.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 35 active cases
o Derelict Vehicles: 6 active cases
o Junk/Trash: 14 active cases
o Tall Grass/Weeds: 128 active cases
* Project Updates
. Wayfinding - . Staff is continuing work on a Phase 1 Wayfinding Bid Packet to include the EXPO and main entrance signs to the City. Sign companies have been contacted so that preliminary cost estimates can be known and the phase can be scaled accordingly. The expected bid time is September 2013.
. Business Licenses- . Staff is working with other City Staff to prepare documents and procedures for the enactment (subject to City Commission approval) of a business license requirement in the City of Shawnee. More information with be forthcoming.
<hr>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Worked on budget report
. Did monthly allocations
. Worked on year end for auditors
. Prepared budget amendments
. Worked on pool financing
. Entered budget amendments
. Worked on bank statements
<hr>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
. Continued review of all city insurance policies and determination of coverage on vehicles, equipment and buildings.
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
* Utility Billing/Customer Service
. Zone 2 cutoff for non-payment (7-24-13)
. Zone 2 billing (7-26-13)
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
<hr>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o VoIP Telephony Project - IT deploying desktop software, waiting on PRI
o Unitrends Backup Appliance Deployment - Waiting for configuration/testing
o Mobile Device Management Deployment - continues
o AFIX System Replacement - Waiting on OSBI
o Home Drive Storage migration - Researching automated solutions
. Continued work on VOIP migration
. Reviewed / resolved various localized print spooler failure issues
. Attended Oklahoma Government Information Technology Association (OGITA) meeting
. Identified hard drive failure on new VOIP server, RMA effected
. Reviewed issue with HVAC failure in VOIP server / Telco room, advised building maintenance for repair
. Debug / Reset WTP access control node
. Review issues with HVAC embedded system web access
. Resolved RDP service outage
. Review ICAC hardware options with CID, made recommendations/upgrades
. Resolved various small system updater issues
<hr>
FIRE DEPARTMENT/David Short, Chief
* Suppression
Responded to 108 emergency calls broken down by type below:
. Fires: 8
. Rescue & EMS: 71
. Hazardous conditions: 5
. Service Calls: 10
. Good Intent Calls: 10
. False Alarms: 4
* Fire Prevention
Plan Reviews
. Shawnee Wound Care, 3700 N. Kickapoo (remodel)
. Cargill Alumni Center, OBU (preliminary plans)
New Construction Inspections
. OBU Apartments (hydrostatic pressure test)
Requested / Administrative Inspections:
. None
Permits and On-Site Inspections
. 2 open burn
. Shawnee Senior Center, 401 N. Bell (hood system)
* Training
SFD Training Division Weekly Activity Report
Assigned Shift, Company & Individual Training:
. Review 2013 State EMS Protocols (All Shifts) (7/23-25/13)
. Physical Fitness Incentive Testing (All Shifts) (9/3-5/13)
. EMT Transitional Refresher (All Shifts) (1/13-17, 20/14)
Tentative Shift, Company & Individual Training:
. Wind-Driven Fires Class (TBD)
EVOC (TBD)
Training Chief Activities:
. Draft May Day SOG Submitted (5/30/13)
. Draft NFIRS SOG
. FireHouse Management & Quality Control
. Kaplan Fire and EMS C.E.U. Program Management
. N.R.E.M.T. - C.E.U. Program Management
. Electronic Entry of Dept. Personnel Training Records to FireHouse
. Continuation Training (6) Probationary Fire Fighter's
<hr>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
. Police reports: 160 / arrests: 38
Total Citations: 89 Handwritten Citations: 7 E-Citations: 82 Percent of E-Citations: 92.13 %
. Woodland Park robbery - one suspect in custody and guitar recovered - warrant for main suspect
. Cemetery assault - suspect in custody
. One suspect in custody from Internet Crimes Against Children (ICAC) operation
. Visit to Lawton Communications Center
. Operation More Cops - More stops
* Dispatch
. Dispatch managed 2092 calls (Police/Fire/EMS)
* Accreditation/Lt. King, Accreditation Manager
. Working on new hire orientation program and an officer handbook
. Reviewing In-House Recruit Training Manual from Stillwater PD and editing for our use
. CID duties
* Evidence
. Number of evidence items brought in: 20
. Number of found property items taken in: 1
. Number of found property items returned to owner: 1
. Items Flagged & Pulled for Destruction: 60
* CID
. 29 Cases Forwarded to CID for Review
. 7 Felony Cases Assigned / 0 Misdemeanor Cases Assigned / 2 Other Cases Assigned
. 8 Felony Cases Cleared / 0 Misdemeanor Cases Cleared / 0 Other Cases Cleared
. 4 Felonies Filed through DA's Office
. 1 Total Arrests Made
. $750 Total Property Recovered
. 2 Pending Assignment (PA) Cases
. 3 Assists with Patrol and Other Agencies
* COP's Grant Program
. DAC site inspection
. Officer meeting per Pottawatomie County Domestic group
. Internet Sting one arrest Lewd Acts with Child
. More Cops More Stops
. Media for Park incident
. Seized approx. 29 grams of methamphetamine
. Seized one 2005 Toyota corolla
. Human trafficking training
. Fly with OHP searching for marijuana grow
. Honor guard detail- retired officer funeral
* Staff
Police Officers - 59 / 3 open positions / 1 deployed on Military / 55available
. Dispatch positions - 13 / 11 available for service / 2 in training status / 3 open position
. Animal Control Positions - 4 / 3 available for service
* Animal Control
> Calls Responded: 69 >Animals Impounded: 38 >Animals reclaimed: 2 >Animals adopted: 1
Municipal Court temporary move 8/19/13 through 9/3/2013.
The Municipal Court Clerk's office will be moved to the basement of City Hall temporarily from August 19 to September 3. Use the stairway marked "Police Department" on the north side of the lobby. If you are coming to see the Judge, wait in the lobby until your name is called.
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