Monday, July 30, 2012
Burn Ban Now in Effect For Pottawatomie County
The Pottawatomie County Board of County Commissioners voted to implement a burn ban for Pottawatomie COunty. This ban will be in effect for 30 days unless rescinded by the Board. Certain exemptions apply to the ban. Please refer to the Oklahoma Department of Forestry's website for a list of exceptions to the burn ban.
City Wide Beautification
The Shawnee Beautification Committee has launched a program that is underway at this time. <br>
Go to http://www.shawneeok.org/Parks and download the form to nominate a yard or buisness that has put extra effort into beautifing their area.
Go to http://www.shawneeok.org/Parks and download the form to nominate a yard or buisness that has put extra effort into beautifing their area.
Friday, July 27, 2012
Staff Activity Report for July 8-14, 2012
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director<br>
Engineering Department <br>
♦ Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)<br>
● City Staff completed all the additional easements given to the City by ODOT and submitted them back to ODOT R/W Division Monday (7/16/2012). Upon review by ODOT, they have indicated that the City's R/W acquisition is now cleared and that the Kickapoo Project could be placed on their November bid letting after their internal review is completed. <br>
♦ Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)<br>
● Bid Opening occurred Monday, July 16, 2012, and the low bid was submitted by Rudy Construction in the amount of $98,000. Project will be awarded at the next City Commission meeting which will occur August 6, 2012, and construction work on the project would be able to start by the third week in August. The project should take no longer than 12 weeks to complete. This project will consist of concrete removal and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings. <br>
♦ Kickapoo & Kulhbird Lane Safety Improvements<br>
● Bid Opening was on June 18, 2012 with the apparent low bid by C-P Integrated Services in the amount of $54,211.30. City Commission at their July 16, 2012 meeting awarded the project to C-P Integrated Services. A Pre-work meeting has been scheduled for Tuesday, July 31 to discuss the project. Anticipate work starting on this project by mid August, but, actual date to issue Notice to Proceed will be determined at the Pre-work meeting. <br>
♦ ADA Sidewalk & Ramp Project <br>
● Contractor continues to work on the sidewalk along Kennedy Street from Ford to Kickapoo Spur. The Shawnee Public Schools has agreed to the closing of two drive approaches along Kennedy at the old Brackeen Motors site which makes for a better sidewalk project.<br>
♦ Expo Parking Lot Improvements<br>
● CGC, LLC the contractor whom was awarded the project and City Street Department had completed the project as scheduled, one week before Rodeo time. A Punch List of items to correct was given to the Contractor on July 22, 2012 and they will be working on those to complete within the next 3 weeks. Staff has begun measuring up items of work to determine final as-built construction costs.<br>
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♦ Gordon Cooper Bridge (southbound lanes) <br>
● Work has started on the Project, and Contractor (PbX Corp) is approximately 85% completed. Funding for this Project has been provided by the Citizen Potawatomi Nation (CPN). The City and Citizen Potawatomi Nation (CPN) entered into an Agreement to provide funding to repair and resurface the bridge deck for the southbound two lanes of the bridge. Specifications, bid documents, and plans had been completed by the City, and the CPN let the project for bids. The low bid on the project was PbX Corporation in the amount of $417,000. Bridge Deck repair quantities have been increased after onsite inspections following milling revealed additional areas that had to be addressed. A change Order in the amount of $85,000 was presented to the CPN for work to repair the concrete pier caps and columns underneath the bridge deck. PbX will begin placing back the latex modified concrete overlay Thursday morning at around 4:00 am in the morning. They will need to do that because the latex modified concrete overlay cannot be placed if the temperature exceeds 92 degrees, thus the early start to beat the afternoon heat.<br>
♦ Lake Road Bridge Repair Project<br>
● Project is complete and both lanes are opened to traffic. Bridge surfacing is 100% better and smoother rideable deck than previous condition. Final As-Built quantities shows final construction costs to have been $615,039.10 with the original contract bid at $630,316.30. Final acceptance of project and placing Maintenance Bonds into effect will occur at the August 6, 2012 City Commission Meeting.<br>
♦ Bryan & Independence Intersection Traffic Signal Project <br>
● Bid Opening was on June 18, 2012 with the apparent low bid by Traffic & Lighting Systems in the amount of $198,562.60. City Commission at their July 16, 2012 meeting awarded the project to Traffic & Lighting Systems. A Pre-work meeting has been scheduled for Tuesday, July 31, 2012 to discuss project and scheduling of work. Anticipate work starting on this project by second week in August. <br>
♦ Rehab Asphalt Streets Project (FY11-12)<br>
● Bids were opened at the June 18th City Commission meeting, with the apparent low bid by Nash Construction in the amount of $589,090.00. The City Commission awarded the project to them on July 16, 2012. This is our annual asphalt streets maintenance contract and streets identified for milling and overlaying are Independence from Kickapoo to Airport Drive, Independence from Park to Broadway, MacArthur from Leo to Acme, 45th Street from Kickapoo to Leo, and Bradley from Center to Bryan. Anticipate construction beginning by first week in August. <br>
♦ Rehab Concrete Streets Project (FY11-12) (Independence from Center to Sequoyah)<br>
● City Commission awarded the project to All Roads in the amount of $387,409.00 on July 16, 2012. A Pre-work meeting has been scheduled for Friday, July 27, 2012 to discuss project and probable locations to begin maintenance repairs. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced. Focus of this contract will be on Independence from Center to Sequoyah. <br>
♦ Airport Trails Project<br>
● Preliminary survey work has begun on this project to enable design of plans to proceed. This project will be a complete removal and replacement of the City existing trail(s) around the Airport, and trail widened to 10 feet. Design work will be once survey work completed.<br>
♦ Federal Street Bridge Repair Project <br>
● City Staff has begun preparing plans and bid documents for the repair of the Federal Street bridge over the Railroad Tracks. Anticipate being able to let this project for bids October 2012.<br>
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Traffic Control<br>
● Painted school crosswalks for North Rock Creek, Will Rogers, Shawnee Middle School, Grove, and OBU<br>
● Recovered barricades, cones, and stop signs from Expo Center <br>
● Replaced LED for southbound left turn red at Leo & Hwy 177 <br>
● Retrieved traffic counters from Lake Rd <br>
● Removed rodeo parking signs<br>
● Painted stop bar, arrows, and lane line at Federal & Beard <br>
● Replaced LED for eastbound red at 45th & Hwy 177<br>
● Removed Hwy 177 signs <br>
● Painted Lake Rd (Hwy 102 to Post Office Neck)<br>
● Reset the intersection of Federal & Harrison (on flash / conflict)<br>
● Cut out street markers for Crest & Bryan, Elberta & MacArthur, and Dunbar & Beard <br>
● Checked type I barricades that came in from the field <br>
Street Department<br>
● Repaired the following water-cuts: 628 W. Kirk (15x15), 1231 E. 10 north (17x8), 1231 E. 10 south (11x9), Kimberly & Highland (10x10), and Park & Pulaski (7x13)<br>
● Repaired the following valve cuts: 706 E. Main (11x8) and Tucker & Main (11x14)<br>
● Ran Street Sweeper 4 days <br>
● Box bladed the following alleys: Between Harrison & Kickapoo from Wallace to Highland and the alley behind Sonic off Harrison<br>
● Started working on the bridge just south of 709 S. Oklahoma/80% complete<br>
● Cleaned the walkway under the MacArthur Airport Bridge <br>
● Bladed the following streets: Archery Range, Magnino (north and south), Walker Road (east and west), and cleaned the bar ditches on Magnino and Pecan (west)<br>
● Repairing an intake at 9th & Kickapoo/80% complete<br>
UTILITY DEPARTMENT/Jim Bierd, Director<br>
♦ Water Treatment Plant (Staff of 10)<br>
● Average production: *MGD  5.806 Last week: *MGD  5.866 <br>
● Pumped 858,808,000 MG to date compared to 837,410,000 MG for same period last year<br>
● Performed routine plant maintenance <br>
*MGD: Million Gallons Daily<br>
♦ Southside Wastewater Treatment Plant (Staff of 7)<br>
● Flows averaged: *MGD  1.064 **BOD  12 mg/l ***TSS  No test ran this week <br>
● Performed regular maintenance on the plant<br>
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids<br>
♦ Northside Wastewater Treatment Plant (Staff of 7)<br>
● Flows averaged: *MGD  1.581 **BOD  2.1 mg/l ***TSS  2.5<br>
● Hauled 240,000 gallons of bio-solids for the month so far <br>
● Performed regular maintenance on the plant and mowed<br>
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids<br>
♦ Water Distribution (Staff of 11)<br>
● Service Calls  81, Water/Sewer Line Locates  21, Leak Checks  22, Cut-offs Replaced  2, Main Breaks Repaired  2, and Reset Water Meters  1<br>
● Repaired 12" water main break at 4001 N. Bryan and a 6" water main break at 1821 Airport Drive. <br>
● Oiled, serviced, and exercised 17 fire hydrants <br>
● Worked shop tickets<br>
♦ Wastewater Collection (Staff of 7)<br>
● Sewer lines flushed  20,225 ft. Flushed (year to date)  555,292 ft.<br>
● Total Service Calls  45, Sewer Lines Checked 26, Emergency Sewer Calls  7, and Lift Stations Checked  18<br>
● Worked on the preventative maintenance flusher list and maintenance on Lift Stations<br>
● Camera inspection of sewer lines, lines looked good <br>
♦ Valve Maintenance (staff of 4)<br>
● Located and performed serviceability check on valves at the following locations: 7th & Bryan, 1 Turkey Knob, 9 Turkey Knob, Independence & Center, 1202 Bradley, Center & Orchard, 2101 Rose, 1201 Monroe, 1227 Dougherty, 1713 Ricky Rd, 1223 E. Monroe, and 1301 Charles<br>
● Raised/realigned valve boxes at the following locations: Center & Edwards and 322 N. Bryan <br>
♦ Construction Inspector<br>
● Sewer line at Grays Addition is installed. The pressure test in complete and the line passed. <br>
♦ Capital Projects<br>
● Utility System Master Plan <br>
On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. A kickoff meeting took place on July 18, 2012 at 2:30 p.m. Data requests were a large part of the meeting and are already in progress. <br>
● Water Line Replacement: Lakeview Estates: Minnesota, Franklin, and Hughes Circle<br>
Budgeted project amount $257,875.00. Bid was awarded on June 4, 2012 to Jordan Contractors. Estimated completion of the project is August 5, 2012. Jordan Contractors is continuing to lay water line at Lake View Estates. Jordon Contractors is continuing to lay water line. They have lain approximately 900 ft. of line. Current location is at the intersection of Franklin & Minnesota. Job is roughly 65% complete. <br>
Midland Street: between Kickapoo & Airport Drive and between Midland & Franklin<br>
Received plans, have red-lined plans and will schedule a meeting with Land Run to discuss any and all changes that need to be made before project is let out for bid. <br>
● Airport Sewer Lift Station Rehab <br>
Budgeted project amount $70,000.00. Actual project cost $139,918.00. Project was awarded to Slattery Construction, Woodward, Oklahoma. The Notice to Proceed was issued on March 23, 2012 with 90 days completion, approximate project date of completion is June 25, 2012. The completion date on this project has been extended until July 31, 2012. They started work on this project June 29, 2012.<br>
● Land Application Apparatus (Sludge Truck) <br>
Budgeted project amount $350,000. Actual cost $304,341.00. Project awarded to Quality Truck & Equipment Company, Bloomington, IL on October 2011. Estimated date of delivery scheduled for late July to mid August 2012. <br>
● Sanitary Sewer Rehab Project/Pipe Bursting (Various Locations)<br>
Budgeted project amount $500,000.00. This project has been awarded to Tri-Star Utilities, Inc., Independence, Kansas. The Notice to Proceed was issued on February 16, 2012 with 180 days for project completion with approximate date of completion August 16, 2012. They have been gone this week but will return next week to burst the two 4" lines north of Drummond and north of Severn. These will be the last line for this pipe bursting contract. <br>
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PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director<br>
♦ Planning<br>
● Staff continued its emphasis on dilapidated structures<br>
● Staff attended meetings with the Chamber of Commerce and the Shawnee Economic <br>
Development Foundation<br>
● Staff met with developers on several pending projects<br>
● Staff continued work on revising the Shawnee Zoning Code<br>
♦ Shawnee Urban Renewal Authority <br>
● Completed the demolition of one structure<br>
● Inspected three properties and held a pre-construction conference<br>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations<br>
♦ Parks Maintenance Division (Staff of 10)<br>
● Daily cleanup route on Main Street and in city parks<br>
● Working on Park inspections<br>
● Performing various repairs and graffiti removal in several city parks and buildings <br>
● Mowing and weed eating in all areas including the Lake and dams<br>
● Mosquito control every Tuesday and Thursday evening weather permitting<br>
● Daily Municipal Pool operations<br>
● Repaired swim areas at the Lake<br>
● Mowed frog ponds for the Water Department<br>
● Repaired swimming pool circulation line break<br>
● Started Boyscout Park tennis court change over to basketball <br>
♦ Cemetery Division (staff of 4)<br>
● One (1) burial last week<br>
● Leveling markers, herbicide spraying, mowing, and weed eating<br>
♦ Central Garage (Staff of 6)<br>
● 37 units in last week with 44 total repairs to vehicles and equipment<br>
● Servicing equipment for the Expo<br>
● Exploring the possible use of CNG/Propane vehicles for city fleet<br>
♦ Current Projects <br>
● Roofing Project to begin soon at the Library<br>
● Lake #1 fishing dock is closed due to storm damage. Budget for new dock in FY 12-13<br>
● Bidding out Floating Fishing Dock on Lake #1<br>
● Working on various projects on Lake #1 <br>
● AC repair at City Hall and new AC at Auditorium (Estimates have been received)<br>
AIRPORT/Rex Hennen, Assistant Airport Manager<br>
♦ Airport Advisory Board<br>
● Monthly meeting was held at 5:30 p.m., July 18, 2012 in the Airport Terminal<br>
˚ Discussed future marketing efforts<br>
˚ Discussed implementing tie-down fees for airplane parking on the ramp <br>
♦ Parallel Taxiway Project<br>
● All construction complete <br>
● Punch list items have been addressed<br>
● FAA grant will remain open until all seeded areas have established a permanent root system<br>
● A small area of the new apron paving has settled. Contractor has submitted a solution to correct <br>
the situation. Work will be done with asphalt operations of Runway Project Phase II.<br>
♦ Runway Rehabilitation Project<br>
● FAA Grant: $3, 524,477 and the OAC Grant: $221,006<br>
● Phase I construction is complete:<br>
˚ South 2,400 feet of runway is open<br>
● Phase II construction is underway:<br>
˚ Safety area grading<br>
˚ Asphalt leveling course nearing completion<br>
˚ Construction of access road serving FAA lighting equipment underway<br>
♦ Foreign Trade Zone Application<br>
● Matthew Weaver reports that the application is under final agency review <br>
♦ Department of Commerce "Oklahoma Certified Site Program - Aerospace Park"<br>
● Application is being completed by SEDF and airport staff<br>
♦ 2012 Pilots and Pancake Fly-in - Saturday, October 6, 2012<br>
● Planning for larger air show including acrobatic planes<br>
♦ Enterprise Car Rental Office<br>
● Lease approved by City Commission<br>
● Office modifications under way in terminal<br>
● Projected opening day August 15<br>
EXPOSITION CENTER/Mike Jackson, Operations Manager<br>
● July 16, OGE Training, Conference Center, Upstairs<br>
● July 19, SC&CDA Board Meeting<br>
● July 21, Wedding Reception<br>
● Tear down from IFYR<br>
● Set up for the National JR Brahman Show that moves in July 22. Show will be here for a week <br>
and will consist of 13 states being involved and over 500 head of cattle<br>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk<br>
♦ City Clerk<br>
● Preparation of 7/16/12 meeting agenda<br>
● Began preparation of 7/16/12 meeting minutes<br>
● Filed 23 public nuisance liens with Pottawatomie County Clerk <br>
● Normal routine duties including tort claims and insurance on vehicles/property<br>
♦ Utility Billing/Customer Service<br>
● Zone 1 billing (7/20/12)<br>
● Zone 1 cut-off (7/18/12)<br>
● Continued interviews for customer service clerk vacancy<br>
● Routine customer service/billing transactions and issues<br>
HUMAN RESOURCES/Tammy Johnson, Director<br>
● Processing evaluations/PAA's for status changes/retirements/resignations<br>
● Processing insurance status changes/retirements/resignations<br>
● Updating/maintaining employee records for insurance<br>
● Processing monthly reports for workman's comp and review and attend WC case proceedings<br>
● Processing new employee insurance/retirement/new hire paperwork<br>
● Conducting interviews for open positions<br>
● Observe crews in the field for safe work procedures<br>
● Processing items for compensation study<br>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance<br>
● Worked on year end<br>
● Worked on salary adjustments<br>
● Attended CVB special meeting<br>
● Worked on Fly-in budget<br>
● Attended airport meeting<br>
● Worked on capital project numbering system<br>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer<br>
● Produced, edited, and published City Commission Meeting<br>
● Rescheduled Ch30 for new City Report / published City Report to Web<br>
● Established Fire Access Control updates with vendor, reviewed work<br>
● Final review for Imaging System replacement / request purchase<br>
● Finish build of new Server<br>
● Start of Workstation builds<br>
● Meeting with VOIP Vendors<br>
● Installed Air sensor devices at Public Works facilities<br>
● Work on Backups of network servers<br>
● Review video systems for police cars<br>
● Help with installation of access control at Fire stations<br>
● Meet with vendors for the VOIP system<br>
FIRE DEPARTMENT/David Short, Chief<br>
♦ Suppression <br>
● Responded to 83 emergency calls: Breakdown of calls: Fires  7, Rescue/EMS  63, <br>
Hazardous Conditions  1, Service Calls  2, Good Intent Calls  7, and False Alarms  3 <br>
♦ Training<br>
● Physical Fitness, Street & Hydrant Review, Ventilation, Rescue/Extrication, Heat Injuries, <br>
SCBA, Company Evolutions <br>
● Kaplan Fire C.E.U. Training: Burns, Chest Pain, Dehydration, Portable Fire Extinguishers, and <br>
Fire Officer<br>
● Continuation training three (3) Probationary Fire Fighters<br>
● Continuation training two (2) Lieutenant Candidates<br>
● Total Staff Training Hours = 61 <br>
EMERGENCY MANAGEMENT/Don Lynch, Director <br>
♦ Communications Technician<br>
● Conducted EOC radio tests<br>
♦ Emergency Management Technician<br>
● Attended meeting of County 9-1-1 Advisory Board<br>
● Coordinated with County Addressing Coordinator on problems<br>
● Worked on address assignments with developer<br>
♦ Emergency Management Director<br>
● Made presentation to City Commission on communications projects<br>
● Participated in emergency management radio tests<br>
● Attended Central Oklahoma Emergency Managers meeting on Thursday morning<br>
● Made initial contact with communications consulting firm to work on proposal for services on <br>
license and technical specifications for north tower site.<br>
POLICE DEPARTMENT/Russ Frantz, Chief<br>
♦ Police<br>
● Reports: 159 Total Citations: 101 / Handwritten Citations: 38 / E-Citations: 63 (62.38%)<br>
● Arrests: 22<br>
● Two Driver License Checkpoints on July 21, 2012 <br>
♦ Dispatch <br>
● Managed 1761 calls for service (Police/Fire/REACT)<br>
♦ COPs Grant Program<br>
● Assisted Dayshift, Evening Shift, DTF / Assisted patrol with EOD<br>
● Assist DA investigation follow up<br>
● Mall patrol<br>
● Organize Drug Tips / Citizen drug tip follow ups<br>
● Met with DA task force re: drug tips<br>
● Typed up surveillance reports. Downloaded photographs Face book surveillance <br>
● Set up and traffic stop attempting to locate subject with felony warrants<br>
● Assist with search for suicidal subject by the mall. <br>
● Participated in a Driver's License Check Point<br>
♦ CID<br>
● 23 Cases forwarded to CID for review / 6 Felony Cases assigned / 2 Non Felony Cases <br>
assigned<br>
● 8 Felony Cases cleared / 0 Non Felony Cases cleared<br>
● 6 Felony Cases Filed through District Attorney's Office<br>
● $130.00 Total Property Recovered<br>
● 3 NFN Cases being looked into<br>
● 2 Assists with Patrol and Other Agencies<br>
● Continued Work Child Porn Computer Forensic Case from Public Library<br>
● Continued Work on 2 Missing Persons Cases<br>
♦ Accreditation<br>
● Lt. King has been assigned the accreditation manager and is working the state accreditation <br>
process for the department<br>
● Number of Accreditation files worked on this week: 13 - OPS 301-303, OPS 305, OPS 307, <br>
OPS 309, and OPS 402-408<br>
● Number of calls: 3<br>
♦ Evidence<br>
● Number of evidence items brought in: 28 <br>
● Number of evidence items released: 7<br>
● Number of bicycles taken in: 1<br>
● Number of found property items taken in: 2<br>
● Number of found property items returned to owner: 2<br>
● Amount of drug money returned: $201.00<br>
● Number of items submitted to OSBI: 10<br>
● Number of disposition files/cases cleared: 6<br>
● Items Flagged and pulled for Destruction: 230<br>
● Number of police reports taken: 1 Number of calls: 2<br>
♦ Staff<br>
● Police positions-59 / 3 open positions left to fill <br>
● Dispatch positions-12: 7 available for service / 3 in training / two open positions <br>
● Animal Control Positions-4: 4 available for service <br>
Engineering Department <br>
♦ Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)<br>
● City Staff completed all the additional easements given to the City by ODOT and submitted them back to ODOT R/W Division Monday (7/16/2012). Upon review by ODOT, they have indicated that the City's R/W acquisition is now cleared and that the Kickapoo Project could be placed on their November bid letting after their internal review is completed. <br>
♦ Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)<br>
● Bid Opening occurred Monday, July 16, 2012, and the low bid was submitted by Rudy Construction in the amount of $98,000. Project will be awarded at the next City Commission meeting which will occur August 6, 2012, and construction work on the project would be able to start by the third week in August. The project should take no longer than 12 weeks to complete. This project will consist of concrete removal and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings. <br>
♦ Kickapoo & Kulhbird Lane Safety Improvements<br>
● Bid Opening was on June 18, 2012 with the apparent low bid by C-P Integrated Services in the amount of $54,211.30. City Commission at their July 16, 2012 meeting awarded the project to C-P Integrated Services. A Pre-work meeting has been scheduled for Tuesday, July 31 to discuss the project. Anticipate work starting on this project by mid August, but, actual date to issue Notice to Proceed will be determined at the Pre-work meeting. <br>
♦ ADA Sidewalk & Ramp Project <br>
● Contractor continues to work on the sidewalk along Kennedy Street from Ford to Kickapoo Spur. The Shawnee Public Schools has agreed to the closing of two drive approaches along Kennedy at the old Brackeen Motors site which makes for a better sidewalk project.<br>
♦ Expo Parking Lot Improvements<br>
● CGC, LLC the contractor whom was awarded the project and City Street Department had completed the project as scheduled, one week before Rodeo time. A Punch List of items to correct was given to the Contractor on July 22, 2012 and they will be working on those to complete within the next 3 weeks. Staff has begun measuring up items of work to determine final as-built construction costs.<br>
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♦ Gordon Cooper Bridge (southbound lanes) <br>
● Work has started on the Project, and Contractor (PbX Corp) is approximately 85% completed. Funding for this Project has been provided by the Citizen Potawatomi Nation (CPN). The City and Citizen Potawatomi Nation (CPN) entered into an Agreement to provide funding to repair and resurface the bridge deck for the southbound two lanes of the bridge. Specifications, bid documents, and plans had been completed by the City, and the CPN let the project for bids. The low bid on the project was PbX Corporation in the amount of $417,000. Bridge Deck repair quantities have been increased after onsite inspections following milling revealed additional areas that had to be addressed. A change Order in the amount of $85,000 was presented to the CPN for work to repair the concrete pier caps and columns underneath the bridge deck. PbX will begin placing back the latex modified concrete overlay Thursday morning at around 4:00 am in the morning. They will need to do that because the latex modified concrete overlay cannot be placed if the temperature exceeds 92 degrees, thus the early start to beat the afternoon heat.<br>
♦ Lake Road Bridge Repair Project<br>
● Project is complete and both lanes are opened to traffic. Bridge surfacing is 100% better and smoother rideable deck than previous condition. Final As-Built quantities shows final construction costs to have been $615,039.10 with the original contract bid at $630,316.30. Final acceptance of project and placing Maintenance Bonds into effect will occur at the August 6, 2012 City Commission Meeting.<br>
♦ Bryan & Independence Intersection Traffic Signal Project <br>
● Bid Opening was on June 18, 2012 with the apparent low bid by Traffic & Lighting Systems in the amount of $198,562.60. City Commission at their July 16, 2012 meeting awarded the project to Traffic & Lighting Systems. A Pre-work meeting has been scheduled for Tuesday, July 31, 2012 to discuss project and scheduling of work. Anticipate work starting on this project by second week in August. <br>
♦ Rehab Asphalt Streets Project (FY11-12)<br>
● Bids were opened at the June 18th City Commission meeting, with the apparent low bid by Nash Construction in the amount of $589,090.00. The City Commission awarded the project to them on July 16, 2012. This is our annual asphalt streets maintenance contract and streets identified for milling and overlaying are Independence from Kickapoo to Airport Drive, Independence from Park to Broadway, MacArthur from Leo to Acme, 45th Street from Kickapoo to Leo, and Bradley from Center to Bryan. Anticipate construction beginning by first week in August. <br>
♦ Rehab Concrete Streets Project (FY11-12) (Independence from Center to Sequoyah)<br>
● City Commission awarded the project to All Roads in the amount of $387,409.00 on July 16, 2012. A Pre-work meeting has been scheduled for Friday, July 27, 2012 to discuss project and probable locations to begin maintenance repairs. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced. Focus of this contract will be on Independence from Center to Sequoyah. <br>
♦ Airport Trails Project<br>
● Preliminary survey work has begun on this project to enable design of plans to proceed. This project will be a complete removal and replacement of the City existing trail(s) around the Airport, and trail widened to 10 feet. Design work will be once survey work completed.<br>
♦ Federal Street Bridge Repair Project <br>
● City Staff has begun preparing plans and bid documents for the repair of the Federal Street bridge over the Railroad Tracks. Anticipate being able to let this project for bids October 2012.<br>
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Traffic Control<br>
● Painted school crosswalks for North Rock Creek, Will Rogers, Shawnee Middle School, Grove, and OBU<br>
● Recovered barricades, cones, and stop signs from Expo Center <br>
● Replaced LED for southbound left turn red at Leo & Hwy 177 <br>
● Retrieved traffic counters from Lake Rd <br>
● Removed rodeo parking signs<br>
● Painted stop bar, arrows, and lane line at Federal & Beard <br>
● Replaced LED for eastbound red at 45th & Hwy 177<br>
● Removed Hwy 177 signs <br>
● Painted Lake Rd (Hwy 102 to Post Office Neck)<br>
● Reset the intersection of Federal & Harrison (on flash / conflict)<br>
● Cut out street markers for Crest & Bryan, Elberta & MacArthur, and Dunbar & Beard <br>
● Checked type I barricades that came in from the field <br>
Street Department<br>
● Repaired the following water-cuts: 628 W. Kirk (15x15), 1231 E. 10 north (17x8), 1231 E. 10 south (11x9), Kimberly & Highland (10x10), and Park & Pulaski (7x13)<br>
● Repaired the following valve cuts: 706 E. Main (11x8) and Tucker & Main (11x14)<br>
● Ran Street Sweeper 4 days <br>
● Box bladed the following alleys: Between Harrison & Kickapoo from Wallace to Highland and the alley behind Sonic off Harrison<br>
● Started working on the bridge just south of 709 S. Oklahoma/80% complete<br>
● Cleaned the walkway under the MacArthur Airport Bridge <br>
● Bladed the following streets: Archery Range, Magnino (north and south), Walker Road (east and west), and cleaned the bar ditches on Magnino and Pecan (west)<br>
● Repairing an intake at 9th & Kickapoo/80% complete<br>
UTILITY DEPARTMENT/Jim Bierd, Director<br>
♦ Water Treatment Plant (Staff of 10)<br>
● Average production: *MGD  5.806 Last week: *MGD  5.866 <br>
● Pumped 858,808,000 MG to date compared to 837,410,000 MG for same period last year<br>
● Performed routine plant maintenance <br>
*MGD: Million Gallons Daily<br>
♦ Southside Wastewater Treatment Plant (Staff of 7)<br>
● Flows averaged: *MGD  1.064 **BOD  12 mg/l ***TSS  No test ran this week <br>
● Performed regular maintenance on the plant<br>
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids<br>
♦ Northside Wastewater Treatment Plant (Staff of 7)<br>
● Flows averaged: *MGD  1.581 **BOD  2.1 mg/l ***TSS  2.5<br>
● Hauled 240,000 gallons of bio-solids for the month so far <br>
● Performed regular maintenance on the plant and mowed<br>
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids<br>
♦ Water Distribution (Staff of 11)<br>
● Service Calls  81, Water/Sewer Line Locates  21, Leak Checks  22, Cut-offs Replaced  2, Main Breaks Repaired  2, and Reset Water Meters  1<br>
● Repaired 12" water main break at 4001 N. Bryan and a 6" water main break at 1821 Airport Drive. <br>
● Oiled, serviced, and exercised 17 fire hydrants <br>
● Worked shop tickets<br>
♦ Wastewater Collection (Staff of 7)<br>
● Sewer lines flushed  20,225 ft. Flushed (year to date)  555,292 ft.<br>
● Total Service Calls  45, Sewer Lines Checked 26, Emergency Sewer Calls  7, and Lift Stations Checked  18<br>
● Worked on the preventative maintenance flusher list and maintenance on Lift Stations<br>
● Camera inspection of sewer lines, lines looked good <br>
♦ Valve Maintenance (staff of 4)<br>
● Located and performed serviceability check on valves at the following locations: 7th & Bryan, 1 Turkey Knob, 9 Turkey Knob, Independence & Center, 1202 Bradley, Center & Orchard, 2101 Rose, 1201 Monroe, 1227 Dougherty, 1713 Ricky Rd, 1223 E. Monroe, and 1301 Charles<br>
● Raised/realigned valve boxes at the following locations: Center & Edwards and 322 N. Bryan <br>
♦ Construction Inspector<br>
● Sewer line at Grays Addition is installed. The pressure test in complete and the line passed. <br>
♦ Capital Projects<br>
● Utility System Master Plan <br>
On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. A kickoff meeting took place on July 18, 2012 at 2:30 p.m. Data requests were a large part of the meeting and are already in progress. <br>
● Water Line Replacement: Lakeview Estates: Minnesota, Franklin, and Hughes Circle<br>
Budgeted project amount $257,875.00. Bid was awarded on June 4, 2012 to Jordan Contractors. Estimated completion of the project is August 5, 2012. Jordan Contractors is continuing to lay water line at Lake View Estates. Jordon Contractors is continuing to lay water line. They have lain approximately 900 ft. of line. Current location is at the intersection of Franklin & Minnesota. Job is roughly 65% complete. <br>
Midland Street: between Kickapoo & Airport Drive and between Midland & Franklin<br>
Received plans, have red-lined plans and will schedule a meeting with Land Run to discuss any and all changes that need to be made before project is let out for bid. <br>
● Airport Sewer Lift Station Rehab <br>
Budgeted project amount $70,000.00. Actual project cost $139,918.00. Project was awarded to Slattery Construction, Woodward, Oklahoma. The Notice to Proceed was issued on March 23, 2012 with 90 days completion, approximate project date of completion is June 25, 2012. The completion date on this project has been extended until July 31, 2012. They started work on this project June 29, 2012.<br>
● Land Application Apparatus (Sludge Truck) <br>
Budgeted project amount $350,000. Actual cost $304,341.00. Project awarded to Quality Truck & Equipment Company, Bloomington, IL on October 2011. Estimated date of delivery scheduled for late July to mid August 2012. <br>
● Sanitary Sewer Rehab Project/Pipe Bursting (Various Locations)<br>
Budgeted project amount $500,000.00. This project has been awarded to Tri-Star Utilities, Inc., Independence, Kansas. The Notice to Proceed was issued on February 16, 2012 with 180 days for project completion with approximate date of completion August 16, 2012. They have been gone this week but will return next week to burst the two 4" lines north of Drummond and north of Severn. These will be the last line for this pipe bursting contract. <br>
<br>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director<br>
♦ Planning<br>
● Staff continued its emphasis on dilapidated structures<br>
● Staff attended meetings with the Chamber of Commerce and the Shawnee Economic <br>
Development Foundation<br>
● Staff met with developers on several pending projects<br>
● Staff continued work on revising the Shawnee Zoning Code<br>
♦ Shawnee Urban Renewal Authority <br>
● Completed the demolition of one structure<br>
● Inspected three properties and held a pre-construction conference<br>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations<br>
♦ Parks Maintenance Division (Staff of 10)<br>
● Daily cleanup route on Main Street and in city parks<br>
● Working on Park inspections<br>
● Performing various repairs and graffiti removal in several city parks and buildings <br>
● Mowing and weed eating in all areas including the Lake and dams<br>
● Mosquito control every Tuesday and Thursday evening weather permitting<br>
● Daily Municipal Pool operations<br>
● Repaired swim areas at the Lake<br>
● Mowed frog ponds for the Water Department<br>
● Repaired swimming pool circulation line break<br>
● Started Boyscout Park tennis court change over to basketball <br>
♦ Cemetery Division (staff of 4)<br>
● One (1) burial last week<br>
● Leveling markers, herbicide spraying, mowing, and weed eating<br>
♦ Central Garage (Staff of 6)<br>
● 37 units in last week with 44 total repairs to vehicles and equipment<br>
● Servicing equipment for the Expo<br>
● Exploring the possible use of CNG/Propane vehicles for city fleet<br>
♦ Current Projects <br>
● Roofing Project to begin soon at the Library<br>
● Lake #1 fishing dock is closed due to storm damage. Budget for new dock in FY 12-13<br>
● Bidding out Floating Fishing Dock on Lake #1<br>
● Working on various projects on Lake #1 <br>
● AC repair at City Hall and new AC at Auditorium (Estimates have been received)<br>
AIRPORT/Rex Hennen, Assistant Airport Manager<br>
♦ Airport Advisory Board<br>
● Monthly meeting was held at 5:30 p.m., July 18, 2012 in the Airport Terminal<br>
˚ Discussed future marketing efforts<br>
˚ Discussed implementing tie-down fees for airplane parking on the ramp <br>
♦ Parallel Taxiway Project<br>
● All construction complete <br>
● Punch list items have been addressed<br>
● FAA grant will remain open until all seeded areas have established a permanent root system<br>
● A small area of the new apron paving has settled. Contractor has submitted a solution to correct <br>
the situation. Work will be done with asphalt operations of Runway Project Phase II.<br>
♦ Runway Rehabilitation Project<br>
● FAA Grant: $3, 524,477 and the OAC Grant: $221,006<br>
● Phase I construction is complete:<br>
˚ South 2,400 feet of runway is open<br>
● Phase II construction is underway:<br>
˚ Safety area grading<br>
˚ Asphalt leveling course nearing completion<br>
˚ Construction of access road serving FAA lighting equipment underway<br>
♦ Foreign Trade Zone Application<br>
● Matthew Weaver reports that the application is under final agency review <br>
♦ Department of Commerce "Oklahoma Certified Site Program - Aerospace Park"<br>
● Application is being completed by SEDF and airport staff<br>
♦ 2012 Pilots and Pancake Fly-in - Saturday, October 6, 2012<br>
● Planning for larger air show including acrobatic planes<br>
♦ Enterprise Car Rental Office<br>
● Lease approved by City Commission<br>
● Office modifications under way in terminal<br>
● Projected opening day August 15<br>
EXPOSITION CENTER/Mike Jackson, Operations Manager<br>
● July 16, OGE Training, Conference Center, Upstairs<br>
● July 19, SC&CDA Board Meeting<br>
● July 21, Wedding Reception<br>
● Tear down from IFYR<br>
● Set up for the National JR Brahman Show that moves in July 22. Show will be here for a week <br>
and will consist of 13 states being involved and over 500 head of cattle<br>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk<br>
♦ City Clerk<br>
● Preparation of 7/16/12 meeting agenda<br>
● Began preparation of 7/16/12 meeting minutes<br>
● Filed 23 public nuisance liens with Pottawatomie County Clerk <br>
● Normal routine duties including tort claims and insurance on vehicles/property<br>
♦ Utility Billing/Customer Service<br>
● Zone 1 billing (7/20/12)<br>
● Zone 1 cut-off (7/18/12)<br>
● Continued interviews for customer service clerk vacancy<br>
● Routine customer service/billing transactions and issues<br>
HUMAN RESOURCES/Tammy Johnson, Director<br>
● Processing evaluations/PAA's for status changes/retirements/resignations<br>
● Processing insurance status changes/retirements/resignations<br>
● Updating/maintaining employee records for insurance<br>
● Processing monthly reports for workman's comp and review and attend WC case proceedings<br>
● Processing new employee insurance/retirement/new hire paperwork<br>
● Conducting interviews for open positions<br>
● Observe crews in the field for safe work procedures<br>
● Processing items for compensation study<br>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance<br>
● Worked on year end<br>
● Worked on salary adjustments<br>
● Attended CVB special meeting<br>
● Worked on Fly-in budget<br>
● Attended airport meeting<br>
● Worked on capital project numbering system<br>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer<br>
● Produced, edited, and published City Commission Meeting<br>
● Rescheduled Ch30 for new City Report / published City Report to Web<br>
● Established Fire Access Control updates with vendor, reviewed work<br>
● Final review for Imaging System replacement / request purchase<br>
● Finish build of new Server<br>
● Start of Workstation builds<br>
● Meeting with VOIP Vendors<br>
● Installed Air sensor devices at Public Works facilities<br>
● Work on Backups of network servers<br>
● Review video systems for police cars<br>
● Help with installation of access control at Fire stations<br>
● Meet with vendors for the VOIP system<br>
FIRE DEPARTMENT/David Short, Chief<br>
♦ Suppression <br>
● Responded to 83 emergency calls: Breakdown of calls: Fires  7, Rescue/EMS  63, <br>
Hazardous Conditions  1, Service Calls  2, Good Intent Calls  7, and False Alarms  3 <br>
♦ Training<br>
● Physical Fitness, Street & Hydrant Review, Ventilation, Rescue/Extrication, Heat Injuries, <br>
SCBA, Company Evolutions <br>
● Kaplan Fire C.E.U. Training: Burns, Chest Pain, Dehydration, Portable Fire Extinguishers, and <br>
Fire Officer<br>
● Continuation training three (3) Probationary Fire Fighters<br>
● Continuation training two (2) Lieutenant Candidates<br>
● Total Staff Training Hours = 61 <br>
EMERGENCY MANAGEMENT/Don Lynch, Director <br>
♦ Communications Technician<br>
● Conducted EOC radio tests<br>
♦ Emergency Management Technician<br>
● Attended meeting of County 9-1-1 Advisory Board<br>
● Coordinated with County Addressing Coordinator on problems<br>
● Worked on address assignments with developer<br>
♦ Emergency Management Director<br>
● Made presentation to City Commission on communications projects<br>
● Participated in emergency management radio tests<br>
● Attended Central Oklahoma Emergency Managers meeting on Thursday morning<br>
● Made initial contact with communications consulting firm to work on proposal for services on <br>
license and technical specifications for north tower site.<br>
POLICE DEPARTMENT/Russ Frantz, Chief<br>
♦ Police<br>
● Reports: 159 Total Citations: 101 / Handwritten Citations: 38 / E-Citations: 63 (62.38%)<br>
● Arrests: 22<br>
● Two Driver License Checkpoints on July 21, 2012 <br>
♦ Dispatch <br>
● Managed 1761 calls for service (Police/Fire/REACT)<br>
♦ COPs Grant Program<br>
● Assisted Dayshift, Evening Shift, DTF / Assisted patrol with EOD<br>
● Assist DA investigation follow up<br>
● Mall patrol<br>
● Organize Drug Tips / Citizen drug tip follow ups<br>
● Met with DA task force re: drug tips<br>
● Typed up surveillance reports. Downloaded photographs Face book surveillance <br>
● Set up and traffic stop attempting to locate subject with felony warrants<br>
● Assist with search for suicidal subject by the mall. <br>
● Participated in a Driver's License Check Point<br>
♦ CID<br>
● 23 Cases forwarded to CID for review / 6 Felony Cases assigned / 2 Non Felony Cases <br>
assigned<br>
● 8 Felony Cases cleared / 0 Non Felony Cases cleared<br>
● 6 Felony Cases Filed through District Attorney's Office<br>
● $130.00 Total Property Recovered<br>
● 3 NFN Cases being looked into<br>
● 2 Assists with Patrol and Other Agencies<br>
● Continued Work Child Porn Computer Forensic Case from Public Library<br>
● Continued Work on 2 Missing Persons Cases<br>
♦ Accreditation<br>
● Lt. King has been assigned the accreditation manager and is working the state accreditation <br>
process for the department<br>
● Number of Accreditation files worked on this week: 13 - OPS 301-303, OPS 305, OPS 307, <br>
OPS 309, and OPS 402-408<br>
● Number of calls: 3<br>
♦ Evidence<br>
● Number of evidence items brought in: 28 <br>
● Number of evidence items released: 7<br>
● Number of bicycles taken in: 1<br>
● Number of found property items taken in: 2<br>
● Number of found property items returned to owner: 2<br>
● Amount of drug money returned: $201.00<br>
● Number of items submitted to OSBI: 10<br>
● Number of disposition files/cases cleared: 6<br>
● Items Flagged and pulled for Destruction: 230<br>
● Number of police reports taken: 1 Number of calls: 2<br>
♦ Staff<br>
● Police positions-59 / 3 open positions left to fill <br>
● Dispatch positions-12: 7 available for service / 3 in training / two open positions <br>
● Animal Control Positions-4: 4 available for service <br>
Friday, July 20, 2012
Staff Activity Report for July 8-14, 2012
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department
* Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)
> City Staff completed all the additional easements given to the City by ODOT and submitted them back to ODOT R/W Division Monday (7/16/2012). Upon review by ODOT, they have indicated that the Citys R/W acquisition is now cleared and that the Kickapoo Project could be placed on their November bid letting after their internal review is completed.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Bid Opening occurred Monday, July 16, 2012, and the low bid was submitted by Rudy Construction in the amount of $98,000. Project will be awarded at the next City Commission meeting which will occur August 6, 2012, and construction work on the project would be able to start by the third week in August. The project should take no longer than 12 weeks to complete. This project will consist of concrete removal and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings.
* Kickapoo & Kulhbird Lane Safety Improvements
> Bid Opening was on June 18, 2012 with the apparent low bid by C-P Integrated Services in the amount of $54,211.30. City Commission at their July 16, 2012 meeting awarded the project to C-P Integrated Services. Anticipate work starting on this project by mid August.
* ADA Sidewalk & Ramp Project
> Contractor continues to work on the sidewalk along Kennedy Street from Ford to Kickapoo Spur. The Shawnee Public Schools has agreed to the closing of two drive approaches along Kennedy at the old Brackeen Motors site which makes for a better sidewalk project.
* Gordon Cooper Bridge (southbound lanes)
> Work has started on the Project, and Contractor (PbX Corp) is approximately 80% completed. Funding for this Project has been provided by the Citizen Potawatomi Nation (CPN). The City and Citizen Potawatomi Nation (CPN) entered into an Agreement to provide funding to repair and resurface the bridge deck for the southbound two lanes of the bridge. Specifications, bid documents, and plans had been completed by the City, and the CPN let the project for bids. The low bid on the project was PbX Corporation in the amount of $417,000. A change Order in the amount of $85,000 was presented to the CPN for work to repair the concrete pier caps and columns underneath the bridge deck.
* Expo Parking Lot Improvements
> CGC, LLC the contractor whom was awarded the project and City Street Department completed the project as scheduled, one week before Rodeo time. A miscellaneous punch list of items to correct has been submitted to the Contractor, and they will be working on those to complete within the next 3 weeks.
* Lake Road Bridge Repair Project
> Project is complete and both lanes are opened to traffic. Bridge surfacing is 100% better and smoother rideable deck than previous condition. Final As-Built quantities shows final construction costs to have been $615,039.10 with the original contract bid at $630,316.30. Final acceptance of project and placing Maintenance Bonds into effect will occur at the first Commission meeting in August.
* Bryan & Independence Intersection Traffic Signal Project
> Bid Opening was on June 18, 2012 with the apparent low bid by Traffic & Lighting Systems in the amount of $198,562.60. City Commission at their July 16, 2012 meeting awarded the project to Traffic & Lighting Systems.
* Bell & Farrall Street Return Modification
> Shawnee Milling completed the widening of the northwest corner of Bell & Farrall, and Bell Street is now open again. Broadway Street has now been closed permanently with Shawnee Milling removing the Broadway Street return and will be installing curb and gutter across where Broadway Street had been along Farrall.
* Rehab Asphalt Streets Project (FY11-12)
> Bids were opened at the June 18th City Commission meeting, with the apparent low bid by Nash Construction in the amount of $589,090.00. The City Commission awarded the project to them on July 16, 2012. This is our annual asphalt streets maintenance contract and streets identified for milling and overlaying are Independence from Kickapoo to Airport Drive, Indepedence from Park to Broadway, MacArthur from Leo to Acme, 45th Street from Kickapoo to Leo, and Bradley from Center to Bryan. Anticipate construction beginning by first week in August.
* Rehab Concrete Streets Project (FY11-12) (Independence from Center to Sequoyah)
> City Commission awarded the project to All Roads in the amount of $387,409.00 on July 16, 2012. As soon as we receive the executed contracts and bonding submitted by Contractor, a Pre-work meeting will be scheduled to go over work items and coordination. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced. Focus of this contract will be on Independence from Center to Sequoyah.
Traffic Control
> Ran street sweeper on major arterials and Route 1
> Checked pedestrian heads for burn outs
> Replaced stop sign at Independence & Drummond
> Laid out and painted 7th St
> Replaced stop sign at Walker Rd access
> Painted school crosswalks for Pleasant Grove and Horace Mann schools
> Set-up and recovered work zone for Utility Department on Tucker
> Set-up and recovered work zone for Utility Department on Arapaho
> Painted stop bars, arrows on 7th Street
> Deployed traffic counters on Lake Rd
> Replaced signal lamp for north bound red at Beard & Highland
> Replaced signal lamp for east bound red at Broadway & Highland
> Checked type I barricades that came in from the field and repaired type III barricades
Street Department
> Hauled 8 loads of rock from Wewoka to the Public Works Service Center yard
> Bladed the following roads: Wolverine, Ingram, Post Office Lane, Post Office Neck, Buck Lane, Clearpond Lane(south), Clearpond Road, Rose Lane, Waunda Lane, Lake Road (east of Patterson), and Hart Road.
> Addressed a call from Comm. Center, tree at Independence & Drummond.
> Repaired water-cuts at: Chandler & Draper (25x23), Chandler & Pesotum (19x13), 1419 N. Philadelphia (10x16), Elizabeth & Minnesota (10x14), and the Homeland parking lot (15x6)
> Saw-cut valve cuts at 706 E. Main, Roosevelt & Highland
> Worked pothole list, complete at this time
> Addressed sinkhole on Walker Road
<HR>
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 5.866 Last week: *MGD - 6.002
> Pumped 816,150,000 MG to date compared to 791,512,000 MG for same period last year
> Performed routine plant maintenance
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.110 **BOD - 9 mg/l ***TSS - 5
> Performed regular maintenance on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.570 **BOD - 2.0 mg/l ***TSS - 2.5
> Hauled 180,000 gallons of bio-solids for the month so far
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 62, Water/Sewer Line Locates - 16, Leak Checks - 17, Cut-offs Replaced - 2, Main Breaks Repaired - 1, and Reset Water Meters - 1
> Replaced fire hydrant on the southwest corner of Independence & Arapaho
> Replaced old service lines at 422 N. Aydelotte and 424 N. Aydelotte
> Serviced the fire hydrants at 1211 Inverness Circle and 1312 Inverness
> Worked shop tickets
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 14,000 ft. Flushed (year to date) - 535,067 ft.
> Total Service Calls - 29, Sewer Lines Checked -14, Emergency Sewer Calls - 5, and Lift Stations Checked - 16
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
> 205 N. Aydelotte and 30 E. Severn: Camera inspection of both lines, both need to be pipe bursted.
> Wes Watkins Lift Station: need to replace check valves
* Valve Maintenance (staff of 4)
> Located and performed serviceability check on valves at the following locations: 806 N. Kickapoo, 819 N. Kickapoo (2), 715 N. Kickapoo, 663 N. Kickapoo (2), 245 S. Eden, 1110 E. Farrall, 550 N. Kickapoo, Center & Edwards, Shawnee & Edwards, 1144 E. Fay, 1102 E. Fay, 1102 E. Alice, 1048 E. Chandler, Chandler & Shawnee, 1311 N. Center, Shawnee & Parker, and 1229 N. Center (2)
Valve Maintenance (continued)
> Raised/realigned valve boxes at the following locations: 901 N. Center and Kickapoo & Industrial Way
> Repacked valves at the following location: 702 E. Main
> Installed Hydra Stop Valve at the following location: Main & Tucker (6")
* Construction Inspector
> Sewer line at Grays Addition is 85% complete
* Capital Projects
> Utility System Master Plan
On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. A kickoff meeting is scheduled for July 18, 2012 at 2:30 p.m.
> Water Line Replacement: Lakeview Estates: Minnesota, Franklin, and Hughes Circle
Budgeted project amount $500,000.00. Bids were awarded on June 4, 2012 to Jordan Contractors in the amount of $257,875.00. Estimated completion of the project is August 5, 2012. Jordan Contractors is continuing to lay water line at Lake View Estates. They have lain approximately 900 ft. of line. Current location is at the intersection of Franklin & Minnesota. Job is roughly 65% complete.
Midland Street: between Kickapoo & Airport Drive and between Midland & Franklin
The Land Run Group, LLC., Shawnee, Oklahoma are currently in the process of preparing plans and specifications.
> Airport Sewer Lift Station Rehab
Budgeted project amount $70,000.00. Actual project cost $139,918.00. Project was awarded to Slattery Construction, Woodward, Oklahoma. The Notice to Proceed was issued on March 23, 2012 with 90 days completion, approximate project date of completion is June 25, 2012. The completion date on this project has been extended until July 31, 2012. They started work on this project June 29, 2012.
> Sanitary Sewer Rehab Project/Pipe Bursting (Various Locations)
Budgeted project amount $500,000.00. This project has been awarded to Tri-Star Utilities, Inc., Independence, Kansas. The Notice to Proceed was issued on February 16, 2012 with 180 days for project completion with approximate date of completion August 16, 2012. They have completed the sidewalk and retaining wall at 16 E. Drummond Street between Broadway & Union. Presently, 4500 ft. of pipe has been pulled at six locations and one hundred (100) services hooked up. Moved over to 4 inch line north of Drummond and started to camera line. Project is 50% complete.
> Land Application Apparatus (Sludge Truck)
Budgeted project amount $350,000. Actual cost $304,341.00. Project awarded to Quality Truck & Equipment Company, Bloomington, IL on October 2011. Estimated date of delivery scheduled for mid to late July 2012.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
> Staff held abatement hearings and five additional structures were ordered removed.
> Staff prepared materials for the City Commission meeting.
> Staff attended numerous meetings including the City Beautification meeting.
> Staff reviewed applications for building permits and conducted numerous inspections.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Completing Park inspections
> Performing various repairs and graffiti removal in several city parks and buildings
> Mowing and weed eating in all areas including the Lake and dams
> Mosquito control every Tuesday and Thursday evening weather permitting
> Daily Municipal Pool operations
> Repaired swim areas at the Lake
> Mowed frog ponds for the Water Department
* Cemetery Division (staff of 4)
> No burials last week-one disinterment
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage (Staff of 6)
> 23 units in last week with 40 total repairs to vehicles and equipment
> Servicing equipment for the Expo
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects
> Roofing Project to begin soon at the Library
> Lake #1 fishing dock is closed due to storm damage. Budget for new dock in FY 12-13
> Bidding out Floating Fishing Dock on Lake #1
> Working on various projects on Lake #1
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Monthly meeting was held at 5:30 p.m., July 18, 2012 in the Airport Terminal
˚ Discussed future marketing efforts
˚ Discussed implementing tie-down fees for airplane parking on the ramp
* Parallel Taxiway Project
> All construction complete
> Punch list items have been addressed
> FAA grant will remain open until all seeded areas have established a permanent root system
> Portion of payment for seeding being withheld from contractor until grass established
Contractor has completed reseeding/sodding the bare areas
> A small area of the new apron paving has settled. Contractor has submitted a solution to correct
the situation which has been reviewed and approved by the airport's engineer
Work will be done with asphalt operations of Runway Project Phase II
* Runway Rehabilitation Project
> FAA Grant: $3, 524,477 and the OAC Grant: $221,006
> Phase I construction is complete:
˚ South 2,400 feet of runway is open
> Phase II construction is underway:
˚ Safety area grading
˚ Asphalt leveling course nearing completion
˚ Construction of access road serving FAA lighting equipment underway
* Foreign Trade Zone Application
> Matthew Weaver reports that the application is under final agency review
* Department of Commerce "Oklahoma Certified Site Program - Aerospace Park"
> Application is being completed by SEDF and airport staff
* Civil Air Patrol National Flight Academy: July 6-15, 2012
> 27 cadets from across the United States, 13 instructors, and 25 support staff
> Airport sold approximately 2,300 gallons of fuel to the CAP
> CAP estimates they spent $20,000 total in the community for the event
* 2012 Pilots and Pancake Fly-in - Saturday, October 6, 2012
> Planning for larger air show including acrobatic planes
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
IFYR Update:
> 857 contestants
> 29 states
> $112,000 in ticket sales, that is up $12,000 from last year, will have attendance count next week
> Trade show vendors reported sales were good for them and those that were here last year said
their sales were up
> Recognized 20 year volunteers, sponsors, personnel, and staff during rodeo on arena floor and
presented them with a 20 year buckle. These are people that have been with IFYR for 20 years
> Inducted Ken Etchieson & Suzanne Gilbert into IFYR Hall of Fame
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 7/16/12 agenda
> Filed 1 lien release with Pottawatomie County Clerk
> Filed 22 lien certifications with Pottawatomie County Treasurer
> Normal routine duties including tort claims and insurance on vehicles/property
> Attended IT work Committee meeting
> Research of documents at Records Center
* Utility Billing/Customer Service
> Re-evaluate applications to continue process to fill customer service clerk vacancy
> Routine customer service/billing transactions and issues
<HR>
HUMAN RESOURCES/Tammy Johnson, Director
No Report submitted this week/On Vacation
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
No Report submitted this week
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> +41 New Incidents / -63 Completed Incidents = -22 Gain/loss = 168 outstanding
> Installed new data port and relocated computer and printer at Fire Station #2
> Various generic end user assistance across departments
> Review Coban Police In-Car Video Camera System
> Updated configuration on HR MFC device per request, validated and tested
> Review of C920 printer issues at Public works, made replacement recommendation
Information Systems (continued)
> Finalized Hyper V server configuration for ALPR Police Project
> Access Control system button replacement all applicable doors
> Review Fire Station #2 phone and T1 outages - AT&T issue
> Validated various network / app configurations for Court
> Deploy case/keyboards for iPad devices as requested
> Solicit Department Head input on outstanding IT incidents
I T Major Project Updates
> Imaging System Replacement
o Rescheduling Paperless Court Demos
o Scheduling for Commission Approval August
> Web Server Move
o Server built / Additional Drive space added
o Project on hold for time allowed
> Virus Scanner Version Migration
o Version upgrade downloaded
o Project on hold for time allowed
> Access Control Node Deployments
o Project reviewed with Vendor
o Scheduled final review with Fire Admin
o Expected activation early August
> ALPR System Deployment
o Hyper V Host server completed
o Virtual server deployed / configured
o Backup software upgrades for Hyper V in progress
> Backup Systems Assessment
o Project on hold for time allowed
> CAD / Firehouse Interface Deployment
o Final reviews of data interchange requirements in progress
o Scheduled for early August
> VoIP Phone System Project
o @Waiting for vendor submissions from RFP
> Mobile Device Management Deployment
o @Waiting for oGITA white paper for comparisons
> GeoInfo Web Data Deployment
o Beta code completed
o Need to update mobile version to re-read GPS data
o Need to find volunteers for field project
> iPads in Fire Department
o Build in progress for Engine#1, mount testing in Fire
o Additional builds / deploys will follow
> iPads in Police Department
o Build for Patrol / Records input in progress
o Build for CID area in planning stages
> GeoInfo Web Services
o Core App completed / Testing underway
o Need to identify parties to input data
> QR Code Project
o Citations and Utility Bill completed
o others Link to GeoInfo Web Services
o Facility Services concept complete
o Need laminated small/large print options
> General iPad Tablet Refreshments
o Queued for August / September
> CADCom Citizen Service App
o ShawneePD and ShawneeFD service on hold for now
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 98 emergency calls: Breakdown of calls: Fires - 9, Rescue/EMS - 72,
Hazardous Conditions - 1, Service Calls - 4, Good Intent Calls - 6, and False Alarms - 4
* Training
> Physical Fitness, Street & Hydrant Review, Aerial and Ground Ladders, Equipment, and Self
Study
> Kaplan Fire C.E.U. Training: Burns, Chest Pain, Dehydration, Portable Fire Extinguishers, and
Fire Officer
> Continuation training three (3) Probationary Fire Fighters
> Continuation training two (2) Lieutenant Candidates
> Total Staff Training Hours = 42.5
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Repaired Broken XTS 2500s
> Replaced LNA for Weather satellite dish.
> Repaired faulty XTS 2500 for Fire Station 3
> Conducted EOC radio tests
> Met with OKWIN System licensees and technicians and Motorola Engineers on system loading
and storm plans
* Emergency Management Technician
> Sent new road notifications to responders, utilities & agencies. Set up in FireHouse and street
index
> Assisted Mayor and Utilities Department with preparation and distribution of Blackboard
connect message on water restrictions
> Resolved addressing issues with planning & utility billing (different issues)
> Assigned 2 new addresses
* Emergency Management Director
> Met with building officials on potential public tornado shelter location
> Attended the Central Oklahoma Urban Area Security Initiative Budget Committee meeting on
Tuesday afternoon
> Hosted the Pottawatomie County Amateur Radio Club in the EOC on Tuesday night
> Participated in EM radio test on Tuesday night
> Mentored OSU-OKC Responder Management Degree program student with practicum
> Attended the Statewide Interoperable Governance Board meeting
> Met with OKWIN System licensees and technicians and Motorola Engineers on system loading
and storm plans
> Met with tornado spotters in EOC on Thursday evening
> Participated in the OKWIN technical committee conference call on Friday morning
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 174 Total Citations: 87 / Handwritten Citations: 38 / E-Citations: 49 (56.32%)
> Arrests: 23
> Working two burglary I / Kidnapping cases
* Dispatch
> Managed 1752 calls for service (Police/Fire/REACT)
* CID
> 19 Cases forwarded to CID for review / 5 Felony Cases assigned / 0 Non Felony Cases
assigned
> 4 Felony Cases cleared / 2 Non Felony Cases cleared
> 1 Call Out
> 2 Assists with Patrol and Other Agencies
> Continued Work Child Porn Computer Forensic Case from Public Library
> Continued Work on 2 Missing Persons Cases
> Worked one Cell Phone Case
* Accreditation
> Lt King has been assigned the accreditation manager and is working the state accreditation
process for the department
> Number of Accreditation files worked on this week: 14 - OPS 301-307 and OPS 309-315
> Number of Accreditation files sent to Chief's office for review: 14 - OPS 301-307 and OPS
309-315
> Number of calls: 4
* Evidence
> Number of evidence items brought in: 24
> Number of evidence items released: 2
> Number of found property items taken in: 1
> Items Flagged and pulled for Destruction: 195
> Number of police reports taken: 1
* Staff
> Police positions-59 / 3 open positions
> Dispatch positions-12: 7 available for service / 3 in training / two open positions
> Animal Control Positions-4: 4 available for service
Engineering Department
* Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)
> City Staff completed all the additional easements given to the City by ODOT and submitted them back to ODOT R/W Division Monday (7/16/2012). Upon review by ODOT, they have indicated that the Citys R/W acquisition is now cleared and that the Kickapoo Project could be placed on their November bid letting after their internal review is completed.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Bid Opening occurred Monday, July 16, 2012, and the low bid was submitted by Rudy Construction in the amount of $98,000. Project will be awarded at the next City Commission meeting which will occur August 6, 2012, and construction work on the project would be able to start by the third week in August. The project should take no longer than 12 weeks to complete. This project will consist of concrete removal and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings.
* Kickapoo & Kulhbird Lane Safety Improvements
> Bid Opening was on June 18, 2012 with the apparent low bid by C-P Integrated Services in the amount of $54,211.30. City Commission at their July 16, 2012 meeting awarded the project to C-P Integrated Services. Anticipate work starting on this project by mid August.
* ADA Sidewalk & Ramp Project
> Contractor continues to work on the sidewalk along Kennedy Street from Ford to Kickapoo Spur. The Shawnee Public Schools has agreed to the closing of two drive approaches along Kennedy at the old Brackeen Motors site which makes for a better sidewalk project.
* Gordon Cooper Bridge (southbound lanes)
> Work has started on the Project, and Contractor (PbX Corp) is approximately 80% completed. Funding for this Project has been provided by the Citizen Potawatomi Nation (CPN). The City and Citizen Potawatomi Nation (CPN) entered into an Agreement to provide funding to repair and resurface the bridge deck for the southbound two lanes of the bridge. Specifications, bid documents, and plans had been completed by the City, and the CPN let the project for bids. The low bid on the project was PbX Corporation in the amount of $417,000. A change Order in the amount of $85,000 was presented to the CPN for work to repair the concrete pier caps and columns underneath the bridge deck.
* Expo Parking Lot Improvements
> CGC, LLC the contractor whom was awarded the project and City Street Department completed the project as scheduled, one week before Rodeo time. A miscellaneous punch list of items to correct has been submitted to the Contractor, and they will be working on those to complete within the next 3 weeks.
* Lake Road Bridge Repair Project
> Project is complete and both lanes are opened to traffic. Bridge surfacing is 100% better and smoother rideable deck than previous condition. Final As-Built quantities shows final construction costs to have been $615,039.10 with the original contract bid at $630,316.30. Final acceptance of project and placing Maintenance Bonds into effect will occur at the first Commission meeting in August.
* Bryan & Independence Intersection Traffic Signal Project
> Bid Opening was on June 18, 2012 with the apparent low bid by Traffic & Lighting Systems in the amount of $198,562.60. City Commission at their July 16, 2012 meeting awarded the project to Traffic & Lighting Systems.
* Bell & Farrall Street Return Modification
> Shawnee Milling completed the widening of the northwest corner of Bell & Farrall, and Bell Street is now open again. Broadway Street has now been closed permanently with Shawnee Milling removing the Broadway Street return and will be installing curb and gutter across where Broadway Street had been along Farrall.
* Rehab Asphalt Streets Project (FY11-12)
> Bids were opened at the June 18th City Commission meeting, with the apparent low bid by Nash Construction in the amount of $589,090.00. The City Commission awarded the project to them on July 16, 2012. This is our annual asphalt streets maintenance contract and streets identified for milling and overlaying are Independence from Kickapoo to Airport Drive, Indepedence from Park to Broadway, MacArthur from Leo to Acme, 45th Street from Kickapoo to Leo, and Bradley from Center to Bryan. Anticipate construction beginning by first week in August.
* Rehab Concrete Streets Project (FY11-12) (Independence from Center to Sequoyah)
> City Commission awarded the project to All Roads in the amount of $387,409.00 on July 16, 2012. As soon as we receive the executed contracts and bonding submitted by Contractor, a Pre-work meeting will be scheduled to go over work items and coordination. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced. Focus of this contract will be on Independence from Center to Sequoyah.
Traffic Control
> Ran street sweeper on major arterials and Route 1
> Checked pedestrian heads for burn outs
> Replaced stop sign at Independence & Drummond
> Laid out and painted 7th St
> Replaced stop sign at Walker Rd access
> Painted school crosswalks for Pleasant Grove and Horace Mann schools
> Set-up and recovered work zone for Utility Department on Tucker
> Set-up and recovered work zone for Utility Department on Arapaho
> Painted stop bars, arrows on 7th Street
> Deployed traffic counters on Lake Rd
> Replaced signal lamp for north bound red at Beard & Highland
> Replaced signal lamp for east bound red at Broadway & Highland
> Checked type I barricades that came in from the field and repaired type III barricades
Street Department
> Hauled 8 loads of rock from Wewoka to the Public Works Service Center yard
> Bladed the following roads: Wolverine, Ingram, Post Office Lane, Post Office Neck, Buck Lane, Clearpond Lane(south), Clearpond Road, Rose Lane, Waunda Lane, Lake Road (east of Patterson), and Hart Road.
> Addressed a call from Comm. Center, tree at Independence & Drummond.
> Repaired water-cuts at: Chandler & Draper (25x23), Chandler & Pesotum (19x13), 1419 N. Philadelphia (10x16), Elizabeth & Minnesota (10x14), and the Homeland parking lot (15x6)
> Saw-cut valve cuts at 706 E. Main, Roosevelt & Highland
> Worked pothole list, complete at this time
> Addressed sinkhole on Walker Road
<HR>
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 5.866 Last week: *MGD - 6.002
> Pumped 816,150,000 MG to date compared to 791,512,000 MG for same period last year
> Performed routine plant maintenance
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.110 **BOD - 9 mg/l ***TSS - 5
> Performed regular maintenance on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.570 **BOD - 2.0 mg/l ***TSS - 2.5
> Hauled 180,000 gallons of bio-solids for the month so far
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 62, Water/Sewer Line Locates - 16, Leak Checks - 17, Cut-offs Replaced - 2, Main Breaks Repaired - 1, and Reset Water Meters - 1
> Replaced fire hydrant on the southwest corner of Independence & Arapaho
> Replaced old service lines at 422 N. Aydelotte and 424 N. Aydelotte
> Serviced the fire hydrants at 1211 Inverness Circle and 1312 Inverness
> Worked shop tickets
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 14,000 ft. Flushed (year to date) - 535,067 ft.
> Total Service Calls - 29, Sewer Lines Checked -14, Emergency Sewer Calls - 5, and Lift Stations Checked - 16
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
> 205 N. Aydelotte and 30 E. Severn: Camera inspection of both lines, both need to be pipe bursted.
> Wes Watkins Lift Station: need to replace check valves
* Valve Maintenance (staff of 4)
> Located and performed serviceability check on valves at the following locations: 806 N. Kickapoo, 819 N. Kickapoo (2), 715 N. Kickapoo, 663 N. Kickapoo (2), 245 S. Eden, 1110 E. Farrall, 550 N. Kickapoo, Center & Edwards, Shawnee & Edwards, 1144 E. Fay, 1102 E. Fay, 1102 E. Alice, 1048 E. Chandler, Chandler & Shawnee, 1311 N. Center, Shawnee & Parker, and 1229 N. Center (2)
Valve Maintenance (continued)
> Raised/realigned valve boxes at the following locations: 901 N. Center and Kickapoo & Industrial Way
> Repacked valves at the following location: 702 E. Main
> Installed Hydra Stop Valve at the following location: Main & Tucker (6")
* Construction Inspector
> Sewer line at Grays Addition is 85% complete
* Capital Projects
> Utility System Master Plan
On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. A kickoff meeting is scheduled for July 18, 2012 at 2:30 p.m.
> Water Line Replacement: Lakeview Estates: Minnesota, Franklin, and Hughes Circle
Budgeted project amount $500,000.00. Bids were awarded on June 4, 2012 to Jordan Contractors in the amount of $257,875.00. Estimated completion of the project is August 5, 2012. Jordan Contractors is continuing to lay water line at Lake View Estates. They have lain approximately 900 ft. of line. Current location is at the intersection of Franklin & Minnesota. Job is roughly 65% complete.
Midland Street: between Kickapoo & Airport Drive and between Midland & Franklin
The Land Run Group, LLC., Shawnee, Oklahoma are currently in the process of preparing plans and specifications.
> Airport Sewer Lift Station Rehab
Budgeted project amount $70,000.00. Actual project cost $139,918.00. Project was awarded to Slattery Construction, Woodward, Oklahoma. The Notice to Proceed was issued on March 23, 2012 with 90 days completion, approximate project date of completion is June 25, 2012. The completion date on this project has been extended until July 31, 2012. They started work on this project June 29, 2012.
> Sanitary Sewer Rehab Project/Pipe Bursting (Various Locations)
Budgeted project amount $500,000.00. This project has been awarded to Tri-Star Utilities, Inc., Independence, Kansas. The Notice to Proceed was issued on February 16, 2012 with 180 days for project completion with approximate date of completion August 16, 2012. They have completed the sidewalk and retaining wall at 16 E. Drummond Street between Broadway & Union. Presently, 4500 ft. of pipe has been pulled at six locations and one hundred (100) services hooked up. Moved over to 4 inch line north of Drummond and started to camera line. Project is 50% complete.
> Land Application Apparatus (Sludge Truck)
Budgeted project amount $350,000. Actual cost $304,341.00. Project awarded to Quality Truck & Equipment Company, Bloomington, IL on October 2011. Estimated date of delivery scheduled for mid to late July 2012.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
> Staff held abatement hearings and five additional structures were ordered removed.
> Staff prepared materials for the City Commission meeting.
> Staff attended numerous meetings including the City Beautification meeting.
> Staff reviewed applications for building permits and conducted numerous inspections.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Completing Park inspections
> Performing various repairs and graffiti removal in several city parks and buildings
> Mowing and weed eating in all areas including the Lake and dams
> Mosquito control every Tuesday and Thursday evening weather permitting
> Daily Municipal Pool operations
> Repaired swim areas at the Lake
> Mowed frog ponds for the Water Department
* Cemetery Division (staff of 4)
> No burials last week-one disinterment
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage (Staff of 6)
> 23 units in last week with 40 total repairs to vehicles and equipment
> Servicing equipment for the Expo
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects
> Roofing Project to begin soon at the Library
> Lake #1 fishing dock is closed due to storm damage. Budget for new dock in FY 12-13
> Bidding out Floating Fishing Dock on Lake #1
> Working on various projects on Lake #1
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Monthly meeting was held at 5:30 p.m., July 18, 2012 in the Airport Terminal
˚ Discussed future marketing efforts
˚ Discussed implementing tie-down fees for airplane parking on the ramp
* Parallel Taxiway Project
> All construction complete
> Punch list items have been addressed
> FAA grant will remain open until all seeded areas have established a permanent root system
> Portion of payment for seeding being withheld from contractor until grass established
Contractor has completed reseeding/sodding the bare areas
> A small area of the new apron paving has settled. Contractor has submitted a solution to correct
the situation which has been reviewed and approved by the airport's engineer
Work will be done with asphalt operations of Runway Project Phase II
* Runway Rehabilitation Project
> FAA Grant: $3, 524,477 and the OAC Grant: $221,006
> Phase I construction is complete:
˚ South 2,400 feet of runway is open
> Phase II construction is underway:
˚ Safety area grading
˚ Asphalt leveling course nearing completion
˚ Construction of access road serving FAA lighting equipment underway
* Foreign Trade Zone Application
> Matthew Weaver reports that the application is under final agency review
* Department of Commerce "Oklahoma Certified Site Program - Aerospace Park"
> Application is being completed by SEDF and airport staff
* Civil Air Patrol National Flight Academy: July 6-15, 2012
> 27 cadets from across the United States, 13 instructors, and 25 support staff
> Airport sold approximately 2,300 gallons of fuel to the CAP
> CAP estimates they spent $20,000 total in the community for the event
* 2012 Pilots and Pancake Fly-in - Saturday, October 6, 2012
> Planning for larger air show including acrobatic planes
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
IFYR Update:
> 857 contestants
> 29 states
> $112,000 in ticket sales, that is up $12,000 from last year, will have attendance count next week
> Trade show vendors reported sales were good for them and those that were here last year said
their sales were up
> Recognized 20 year volunteers, sponsors, personnel, and staff during rodeo on arena floor and
presented them with a 20 year buckle. These are people that have been with IFYR for 20 years
> Inducted Ken Etchieson & Suzanne Gilbert into IFYR Hall of Fame
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 7/16/12 agenda
> Filed 1 lien release with Pottawatomie County Clerk
> Filed 22 lien certifications with Pottawatomie County Treasurer
> Normal routine duties including tort claims and insurance on vehicles/property
> Attended IT work Committee meeting
> Research of documents at Records Center
* Utility Billing/Customer Service
> Re-evaluate applications to continue process to fill customer service clerk vacancy
> Routine customer service/billing transactions and issues
<HR>
HUMAN RESOURCES/Tammy Johnson, Director
No Report submitted this week/On Vacation
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
No Report submitted this week
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> +41 New Incidents / -63 Completed Incidents = -22 Gain/loss = 168 outstanding
> Installed new data port and relocated computer and printer at Fire Station #2
> Various generic end user assistance across departments
> Review Coban Police In-Car Video Camera System
> Updated configuration on HR MFC device per request, validated and tested
> Review of C920 printer issues at Public works, made replacement recommendation
Information Systems (continued)
> Finalized Hyper V server configuration for ALPR Police Project
> Access Control system button replacement all applicable doors
> Review Fire Station #2 phone and T1 outages - AT&T issue
> Validated various network / app configurations for Court
> Deploy case/keyboards for iPad devices as requested
> Solicit Department Head input on outstanding IT incidents
I T Major Project Updates
> Imaging System Replacement
o Rescheduling Paperless Court Demos
o Scheduling for Commission Approval August
> Web Server Move
o Server built / Additional Drive space added
o Project on hold for time allowed
> Virus Scanner Version Migration
o Version upgrade downloaded
o Project on hold for time allowed
> Access Control Node Deployments
o Project reviewed with Vendor
o Scheduled final review with Fire Admin
o Expected activation early August
> ALPR System Deployment
o Hyper V Host server completed
o Virtual server deployed / configured
o Backup software upgrades for Hyper V in progress
> Backup Systems Assessment
o Project on hold for time allowed
> CAD / Firehouse Interface Deployment
o Final reviews of data interchange requirements in progress
o Scheduled for early August
> VoIP Phone System Project
o @Waiting for vendor submissions from RFP
> Mobile Device Management Deployment
o @Waiting for oGITA white paper for comparisons
> GeoInfo Web Data Deployment
o Beta code completed
o Need to update mobile version to re-read GPS data
o Need to find volunteers for field project
> iPads in Fire Department
o Build in progress for Engine#1, mount testing in Fire
o Additional builds / deploys will follow
> iPads in Police Department
o Build for Patrol / Records input in progress
o Build for CID area in planning stages
> GeoInfo Web Services
o Core App completed / Testing underway
o Need to identify parties to input data
> QR Code Project
o Citations and Utility Bill completed
o others Link to GeoInfo Web Services
o Facility Services concept complete
o Need laminated small/large print options
> General iPad Tablet Refreshments
o Queued for August / September
> CADCom Citizen Service App
o ShawneePD and ShawneeFD service on hold for now
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 98 emergency calls: Breakdown of calls: Fires - 9, Rescue/EMS - 72,
Hazardous Conditions - 1, Service Calls - 4, Good Intent Calls - 6, and False Alarms - 4
* Training
> Physical Fitness, Street & Hydrant Review, Aerial and Ground Ladders, Equipment, and Self
Study
> Kaplan Fire C.E.U. Training: Burns, Chest Pain, Dehydration, Portable Fire Extinguishers, and
Fire Officer
> Continuation training three (3) Probationary Fire Fighters
> Continuation training two (2) Lieutenant Candidates
> Total Staff Training Hours = 42.5
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Repaired Broken XTS 2500s
> Replaced LNA for Weather satellite dish.
> Repaired faulty XTS 2500 for Fire Station 3
> Conducted EOC radio tests
> Met with OKWIN System licensees and technicians and Motorola Engineers on system loading
and storm plans
* Emergency Management Technician
> Sent new road notifications to responders, utilities & agencies. Set up in FireHouse and street
index
> Assisted Mayor and Utilities Department with preparation and distribution of Blackboard
connect message on water restrictions
> Resolved addressing issues with planning & utility billing (different issues)
> Assigned 2 new addresses
* Emergency Management Director
> Met with building officials on potential public tornado shelter location
> Attended the Central Oklahoma Urban Area Security Initiative Budget Committee meeting on
Tuesday afternoon
> Hosted the Pottawatomie County Amateur Radio Club in the EOC on Tuesday night
> Participated in EM radio test on Tuesday night
> Mentored OSU-OKC Responder Management Degree program student with practicum
> Attended the Statewide Interoperable Governance Board meeting
> Met with OKWIN System licensees and technicians and Motorola Engineers on system loading
and storm plans
> Met with tornado spotters in EOC on Thursday evening
> Participated in the OKWIN technical committee conference call on Friday morning
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 174 Total Citations: 87 / Handwritten Citations: 38 / E-Citations: 49 (56.32%)
> Arrests: 23
> Working two burglary I / Kidnapping cases
* Dispatch
> Managed 1752 calls for service (Police/Fire/REACT)
* CID
> 19 Cases forwarded to CID for review / 5 Felony Cases assigned / 0 Non Felony Cases
assigned
> 4 Felony Cases cleared / 2 Non Felony Cases cleared
> 1 Call Out
> 2 Assists with Patrol and Other Agencies
> Continued Work Child Porn Computer Forensic Case from Public Library
> Continued Work on 2 Missing Persons Cases
> Worked one Cell Phone Case
* Accreditation
> Lt King has been assigned the accreditation manager and is working the state accreditation
process for the department
> Number of Accreditation files worked on this week: 14 - OPS 301-307 and OPS 309-315
> Number of Accreditation files sent to Chief's office for review: 14 - OPS 301-307 and OPS
309-315
> Number of calls: 4
* Evidence
> Number of evidence items brought in: 24
> Number of evidence items released: 2
> Number of found property items taken in: 1
> Items Flagged and pulled for Destruction: 195
> Number of police reports taken: 1
* Staff
> Police positions-59 / 3 open positions
> Dispatch positions-12: 7 available for service / 3 in training / two open positions
> Animal Control Positions-4: 4 available for service
Bulk Waste schedule for August 2012.
The curbside Bulk Waste schedule for August 2012 has been posted on our Sanitation Page. Click the link below to view it.
NOTICE TO BIDDERS - Removal and Replacement of the Enclosed Fishing Dock and Walkways on Shawnee Twin Lake #1
NOTICE TO BIDDERS<br>
<br>
Sealed bids will be received by the City of Shawnee, 9th & Broadway, P. O. Box 1448, Shawnee, Oklahoma 74802-1448, up to 4:00 p.m., Monday, August 20, 2012, for:<br>
<br>
Removal and Replacement of the Enclosed Fishing Dock and Walkways on Shawnee Twin Lake #1<br>
<br>
Each bid shall be filed in a sealed envelope. On the front of each envelope shall be written the following words to the left of the address:<br>
<br>
BID - Removal and Replacement of the Enclosed Fishing Dock and Walkways on Shawnee Twin Lake #1<br>
August 20, 2012<br>
<br>
The ORIGINAL bid shall be filed with the City Clerk of the City of Shawnee, together with a sworn non-collusion affidavit in writing that the bidder has not entered into any agreement, expressed or implied, with any other bidder, or bidders, for the purpose of limiting the bid, or bidders or parcel out to any bidder, or bidders or any other persons, any part of the contract or subject matter of the bid.<br>
<br>
Bids will be opened and considered by the Board of City Commissioners at a Public Meeting in the City Hall Commission Chambers, 16W. 9th St. Shawnee, Oklahoma 74801, at 6:30 p.m., Monday, August 20, 2012.<br>
<br>
Bid packets are available at the Fairview Cemetery Office located at 1400 N. Center St., Shawnee, Oklahoma 74801.<br>
<br>
The City of Shawnee reserves the right to reject any or all bids.<br>
<br>
Sealed bids will be received by the City of Shawnee, 9th & Broadway, P. O. Box 1448, Shawnee, Oklahoma 74802-1448, up to 4:00 p.m., Monday, August 20, 2012, for:<br>
<br>
Removal and Replacement of the Enclosed Fishing Dock and Walkways on Shawnee Twin Lake #1<br>
<br>
Each bid shall be filed in a sealed envelope. On the front of each envelope shall be written the following words to the left of the address:<br>
<br>
BID - Removal and Replacement of the Enclosed Fishing Dock and Walkways on Shawnee Twin Lake #1<br>
August 20, 2012<br>
<br>
The ORIGINAL bid shall be filed with the City Clerk of the City of Shawnee, together with a sworn non-collusion affidavit in writing that the bidder has not entered into any agreement, expressed or implied, with any other bidder, or bidders, for the purpose of limiting the bid, or bidders or parcel out to any bidder, or bidders or any other persons, any part of the contract or subject matter of the bid.<br>
<br>
Bids will be opened and considered by the Board of City Commissioners at a Public Meeting in the City Hall Commission Chambers, 16W. 9th St. Shawnee, Oklahoma 74801, at 6:30 p.m., Monday, August 20, 2012.<br>
<br>
Bid packets are available at the Fairview Cemetery Office located at 1400 N. Center St., Shawnee, Oklahoma 74801.<br>
<br>
The City of Shawnee reserves the right to reject any or all bids.<br>
Request for RFQ for Shawnee Municipal Pool Design and Construction
Request for Qualifications<br>
<br>
<br>
The City of Shawnee, Oklahoma is Requesting Qualifications from qualified Engineers/Architects for Design of the City of Shawnee Municipal Pool. The overall objective is to work with City Staff and Pool Committee to Design a new facility and see project through construction. The Municipal Pool is located at 100 E. Highland Street in the Woodland Veterans' Park, Shawnee, Oklahoma 74801.<br>
<br>
Scope of Services:<br>
<br>
1. Meetings with staff and committee for design of project.<br>
2. Supply complete construction drawings and specs for project.<br>
3. Supply estimated cost of project.<br>
4. Oversee project through completion of construction.<br>
5. Pool start up and balance of water.<br>
<br>
Qualifying submittals will include a description of the business organization, including the name and address of the firm, year established, and descriptive breakdown of staff and types of services qualified to perform. Include references and names of staff persons that will be involved in the project described. Please list recent similar projects. <br>
<br>
RFQ PACKETS can be picked up at Fairview Cemetery, 1400 N. Center Street, Shawnee, Ok. <br>
<br>
Firms responding to this RFQ should submit three copies of their proposal to the City of Shawnee, 16 W. 9th Street, Shawnee, OK 74801 or P.O. Box 1448, Shawnee, OK 74802-1448. Proposals must arrive no later than 4:00 p.m. on August 6, 2012. <br>
<br>
Questions about this project should be directed to James Bryce, Director of Operations, at jbryce@shawneeok.org or 405-878-1529.<br>
<br>
<br>
<br>
The City of Shawnee, Oklahoma is Requesting Qualifications from qualified Engineers/Architects for Design of the City of Shawnee Municipal Pool. The overall objective is to work with City Staff and Pool Committee to Design a new facility and see project through construction. The Municipal Pool is located at 100 E. Highland Street in the Woodland Veterans' Park, Shawnee, Oklahoma 74801.<br>
<br>
Scope of Services:<br>
<br>
1. Meetings with staff and committee for design of project.<br>
2. Supply complete construction drawings and specs for project.<br>
3. Supply estimated cost of project.<br>
4. Oversee project through completion of construction.<br>
5. Pool start up and balance of water.<br>
<br>
Qualifying submittals will include a description of the business organization, including the name and address of the firm, year established, and descriptive breakdown of staff and types of services qualified to perform. Include references and names of staff persons that will be involved in the project described. Please list recent similar projects. <br>
<br>
RFQ PACKETS can be picked up at Fairview Cemetery, 1400 N. Center Street, Shawnee, Ok. <br>
<br>
Firms responding to this RFQ should submit three copies of their proposal to the City of Shawnee, 16 W. 9th Street, Shawnee, OK 74801 or P.O. Box 1448, Shawnee, OK 74802-1448. Proposals must arrive no later than 4:00 p.m. on August 6, 2012. <br>
<br>
Questions about this project should be directed to James Bryce, Director of Operations, at jbryce@shawneeok.org or 405-878-1529.<br>
<br>
Tuesday, July 17, 2012
Shawnee Municipal to Reopen Thursday July 19th, 2012
The Shawnee Municipal Pool Should reopen Thursday July 19th after being closed for a busted water pipe under the deck. The pipe has been repaired and we continue to monitor the pool in case other problems arise. You can call 405-273-0700 to see if the pool is open on Thursday.
Orange Barrel Alert - Midland & Dorothy streets closed Monday, July 23, 2012
Monday 23, July 2012 <br>
<br>
Crews from the Shawnee Municipal Authority will be shutting down the water main from the 700 block to the 1000 block of west Midland and the 2000 block to the 2200 block of north Dorothy. The time frame will be from approximately 9:00 AM to 3:00 PM. The shutdown is needed to allow utility crews the time needed to replace the water main valve at Dorothy and Midland as well as repair an existing water main leak on Dorothy.<br>
<br>
Crews from the Shawnee Municipal Authority will be shutting down the water main from the 700 block to the 1000 block of west Midland and the 2000 block to the 2200 block of north Dorothy. The time frame will be from approximately 9:00 AM to 3:00 PM. The shutdown is needed to allow utility crews the time needed to replace the water main valve at Dorothy and Midland as well as repair an existing water main leak on Dorothy.<br>
Orange Barrel Alert - 2200 Block of N. Dorothy will be closed on Monday, July 23, 2012
Monday 23, July 2012 <br>
<br>
Crews from the Shawnee Municipal Authority will be closing the 2200 block of north Dorothy from 7:00 AM to approximately 3:00 PM. The road closure is needed to allow utility crews the time needed to replace the water main valve at Dorothy and Midland as well as repair an existing water main leak on Dorothy.<br>
<br>
<br>
Crews from the Shawnee Municipal Authority will be closing the 2200 block of north Dorothy from 7:00 AM to approximately 3:00 PM. The road closure is needed to allow utility crews the time needed to replace the water main valve at Dorothy and Midland as well as repair an existing water main leak on Dorothy.<br>
<br>
Monday, July 16, 2012
Shawnee Municipal Pool Temporarly Closed
The Shawnee Municipal Pool located in Woodland Veterans Park will be closed thru Friday July 20th for Parks Department to investigate and repair a broken return line under the pool deck. <br>
<br>
For more information about when the pool will reopen, please call 405-878-1529
<br>
For more information about when the pool will reopen, please call 405-878-1529
Wednesday, July 11, 2012
Shawnee Beautification Committee Meeting
AGENDA<br>
Shawnee Beautification Committee<br>
July 12, 2012 - 4:00 PM<br>
Shawnee City Hall Emergency Operation Center Conference Room<br>
1) Call to Order.<br>
<br>
2) Roll Call and Declaration of a Quorum.<br>
<br>
3) Approval of Minutes for March 2012.<br>
<br>
4) Discussion of Centennial Clock Repair. (Tom Terry)<br>
<br>
5) Discussion of Plantings in Auditorium Plaza. (Tom Terry)<br>
6) Discussion of Sign for Rose Garden Park. (Tom Terry)<br>
7) Discussion of the Kansas City Streetscape Project. (Janet Turner)<br>
<br>
8) Old Business. Update on Streetscape Project and downtown sprinkler system.<br>
<br>
9) New Business.<br>
<br>
10) Comments.<br>
<br>
11) Adjournment<br>
<br>
Shawnee Beautification Committee<br>
July 12, 2012 - 4:00 PM<br>
Shawnee City Hall Emergency Operation Center Conference Room<br>
1) Call to Order.<br>
<br>
2) Roll Call and Declaration of a Quorum.<br>
<br>
3) Approval of Minutes for March 2012.<br>
<br>
4) Discussion of Centennial Clock Repair. (Tom Terry)<br>
<br>
5) Discussion of Plantings in Auditorium Plaza. (Tom Terry)<br>
6) Discussion of Sign for Rose Garden Park. (Tom Terry)<br>
7) Discussion of the Kansas City Streetscape Project. (Janet Turner)<br>
<br>
8) Old Business. Update on Streetscape Project and downtown sprinkler system.<br>
<br>
9) New Business.<br>
<br>
10) Comments.<br>
<br>
11) Adjournment<br>
<br>
Tuesday, July 10, 2012
07/09/2012 - Mandatory Water Rationing Level 1 In Effect
In accordance with the City's Drought Management Plan (DMP), Level 1 Mandatory Restrictions are now in effect in the City of Shawnee. According to the DMP, restrictions begin when Twin Lakes reaches an elevation of 1058 feet and/or the average weekly water treatment plant production exceeds 6.0 million gallons per day. At this time, the elevation of Twin Lakes is at 1067.00; however, water production is now exceeding 6.0 million gallons per day.
Residents and commercial customers may only water outside between the hours of 6:00 PM and 10:00 AM and are restricted to using water two days per week. Odd-numbered addresses (addresses whose last digit is an odd number) can water Monday and Thursday and even-numbered addresses (addresses whose last digit is an even number) can water Tuesday and Friday. In summary, no watering is permitted Saturday, Sunday, or Wednesday at all or between 10:00 AM and 6:00 PM on authorized days. Although failure to comply with watering restrictions is punishable by a fine, the City will first seek compliance through public education.
The City would like to emphasize that these watering restrictions are due to physical limitations of the City's water treatment plant and not a shortage of water supply. Twin Lakes and Wes Watkins continue to operate at normal pool levels. A long-range utility study is currently underway that will, among many other things, identify needed improvements to the City's water treatment capabilities.
The adopted DMP includes four levels of drought restrictions that are triggered as different conditions occur. Should the Level 1 restrictions be increased to Level 2 or higher, additional public notification will occur.
We appreciate your compliance and conservation. For more information, please contact the Shawnee Municipal Authority at 273-0890 or 273-1960 or visit us on the web at: http://www.ShawneeOK.org/SaveWater.
The chart below shows water usage from 4/12/2012 to 7/5/2012:
<a href=/publicworks/water/temp/WTP2012-07-05.png><img src=/publicworks/water/temp/WTP2012-07-05.png width=320></a>
Residents and commercial customers may only water outside between the hours of 6:00 PM and 10:00 AM and are restricted to using water two days per week. Odd-numbered addresses (addresses whose last digit is an odd number) can water Monday and Thursday and even-numbered addresses (addresses whose last digit is an even number) can water Tuesday and Friday. In summary, no watering is permitted Saturday, Sunday, or Wednesday at all or between 10:00 AM and 6:00 PM on authorized days. Although failure to comply with watering restrictions is punishable by a fine, the City will first seek compliance through public education.
The City would like to emphasize that these watering restrictions are due to physical limitations of the City's water treatment plant and not a shortage of water supply. Twin Lakes and Wes Watkins continue to operate at normal pool levels. A long-range utility study is currently underway that will, among many other things, identify needed improvements to the City's water treatment capabilities.
The adopted DMP includes four levels of drought restrictions that are triggered as different conditions occur. Should the Level 1 restrictions be increased to Level 2 or higher, additional public notification will occur.
We appreciate your compliance and conservation. For more information, please contact the Shawnee Municipal Authority at 273-0890 or 273-1960 or visit us on the web at: http://www.ShawneeOK.org/SaveWater.
The chart below shows water usage from 4/12/2012 to 7/5/2012:
<a href=/publicworks/water/temp/WTP2012-07-05.png><img src=/publicworks/water/temp/WTP2012-07-05.png width=320></a>
Monday, July 9, 2012
Staff Activity Report for June 24 - 30, 2012
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department
* Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)
> City Staff is still in the process of obtaining the additional temporary construction easements. We are now down to just two remaining parcels to acquire. One from a property that has been foreclosed and is going to a Sheriffs Sale, thus we are awaiting to see whom will own the property, then try to secure the easement, and the other remaining parcel is a correction easement because it did not close by 1.8 feet, but although the City has previously purchased the easement, the property owner is stonewalling the City and has refused to sign. This last parcel will probably have to have legal action taken against the property owner. ODOT has indicated that EST, Inc (the consultant engineering firm that has designed the project) is completed, and ODOT will let the project for bids as soon as the City acquires the additional easements ODOTs consultant now says we need.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Project is currently out for bids with the Bid Opening scheduled for July 16, 2012. A Pre-Bid meeting was held Wednesday, June 27th to answer any questions contractors may have had. The median just south of I-40 and north of Gordon Cooper Vo-Tech entrance is to have the concrete removed and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings.
* Expo Parking Lot Improvements
> CGC, LLC the contractor whom was awarded the project is on schedule to be completed by June 29th (two weeks prior to Rodeo Time) which has been the target deadline since the project first started. City Street Department crews are also to be completed with the concrete perimeter street around the parking lot by the same target date.
* Kickapoo & Kulhbird Lane Safety Improvements
> Design plans have been completed by City Engineering and let for bids. Bid Opening was on June 18, 2012 with the apparent low bid by C-P Integrated Services in the amount of $ 54,211.30. Bids are under review and recommendation will be made at the City Commission meeting of July 2, 2012. Anticipate construction starting by the first week in August.
* ADA Sidewalk & Ramp Project
> Contractor has began sidewalk work along Kennedy Street from Ford to Kickapoo Spur.
> Work has started on the Project and is approximately 40% completed. Funding for this Project has been provided by the Citizen Potawatomi Nation (CPN). The City and CPN entered into an Agreement to provide funding to repair and resurface the bridge deck for the southbound two lanes of the bridge. Specifications, bid documents, and plans had been completed by the City, and the CPN let the project for bids. The low bid on the project was PbX Corporation in the amount of $417,000. Project is anticipated to be completed by first week in August.
* Lake Road Bridge Repair Project
> Project is completed and both lanes opened to traffic. Bridge surfacing is 100% better and smoother rideable deck than previous condition. Staff has completed determining as-built quantities, and project will be presented to the City Commission at their July 16th Commission meeting for final acceptance and placing maintenance bonds into effect.
* Bryan & Independence Intersection Traffic Signal Project
> Design plans were prepared by City Engineering and let for bids. Bid Opening was on June 18, 2012 with the apparent low bid by Traffic & Lighting Systems in the amount of $198,562.60. Staff will be reviewing bids and will make a recommendation of award to the City Commission at their July 2, 2012 meeting. Anticipate work starting on this project first week in August.
* Bell & Farrall Street Return Modification
> Shawnee Milling is in the process of widening the northwest corner of Bell & Farrall, relocating the curb and drainage inlet, making the radius return larger for better truck traffic movements. This modification will make it easier for trucks turning onto Farrall without having to turn wide onto Farrall taking up two lanes of traffic. Shawnee Milling is paying 100% of the construction costs for this modification.
* Rehab Asphalt Streets Project (FY11-12)
> Bids were opened at the June 18th City Commission meeting, with the apparent low bid by Nash Construction in the amount of $589,090.00. Bids are under review and a recommendation will be made at the July 2, 2012 Commission meeting. This is our annual asphalt streets maintenance contract and streets identified for milling and overlaying are Independence from Kickapoo to Airport Drive, Independence from Park to Broadway, MacArthur from Leo to Acme, 45th Street from Kickapoo to Leo, and Bradley from Center to Bryan. Anticipate construction beginning by first week in August.
* Rehab Concrete Streets Project (FY11-12) (Independence from Center to Sequoyah)
> Bids opened at the June 18th City Commission meeting with the apparent low bid by All Roads Paving in the amount of $387,409.00. Bids are under review and a recommendation will be made at the July 2, 2012 Commission meeting. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced.
<HR>
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 5.833 Last week: *MGD - 5.191
> Pumped 728,599,000 MG to date compared to 703,271,000 MG for same period last year
> Performed routine plant maintenance
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.099 **BOD - 10 mg/l ***TSS - 9
> Performed regular maintenance on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.659 **BOD - 2.0 mg/l ***TSS - 2.5
> Hauled 306,000 gallons of bio-solids for June
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 51, Water/Sewer Line Locates - 30, Leak Checks - 7, Cut-offs Replaced - 3, Main Breaks Repaired - 4, and Reset Water Meters - 4
> Installed a new service line at 1905 N. Market
> Worked shop tickets
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 24,175 ft. Flushed (year to date) - 506,092 ft.
> Total Service Calls - 37, Sewer Lines Checked - 31, Emergency Sewer Calls - 2, and Lift Stations Checked - 15
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Valve Maintenance (staff of 4)
> Located and performed serviceability check on valves at the following locations: 4903 N. Harrison, 1115 N. Harrison, Shamrock Circle & Ken Del, 39th & Kickapoo, Westech & Harrison, MacArthur & Acme, Timbers & MacArthur, Wiley & Leo, Wiley & Ellis, Midland & Leo, Franklin & Leo, Rosa & Leo, Rosa & Ellis, Ellis & Midland, and Ellis & Franklin.
> Raised/realigned valve boxes at the following locations: 67 Crown Point
* Construction Inspector
> Tri-Star has finished locating services between Wallace and Wood.
> Bursting was supposed to be finished by the end of the week but Contractor was unable to pull the pipe due to the ground being very hard and compact. They are going to bring in a drill to pre-drill and burst the line to make pulling the new pipe easier.
> Hooking up two more services on Pottenger.
> Took bac-t samples at Grays Addition and they came back good Also pressure tested line and test passed.
> Started Lakeview Addition this week.
* Capital Projects
> Utility System Master Plan
On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. They will notify us to schedule a kickoff meeting.
> Water Line Replacement: Lakeview Estates: Minnesota, Franklin, and Hughes Circle
Budgeted project amount $500,000.00. Bids were awarded on June 4, 2012 to Jordan Contractors in the amount of $257,875.00. Plans, specifications, site and hydraulic evaluation report prepared by The Land Run Group, LLC., Shawnee, Oklahoma. A permit to construct has been submitted to Department of Environmental Quality on the project.
Midland Street: between Kickapoo & Airport Drive and between Midland & Franklin
The Land Run Group, LLC., Shawnee, Oklahoma are currently in the process of preparing plans and specifications.
> Airport Sewer Lift Station Rehab
Budgeted project amount $70,000.00. Actual project cost $139,918.00. Project was awarded to Slattery Construction, Woodward, Oklahoma. The Notice to Proceed was issued on March 23, 2012 with 90 days completion, approximate project date of completion is June 25, 2012. The completion date on this project has been extended until July 31, 2012. They started work on this project June 29, 2012.
> Sanitary Sewer Rehab Project/Pipe Bursting (Various Locations)
Budgeted project amount $500,000.00. This project has been awarded to Tri-Star Utilities, Inc., Independence, Kansas. The Notice to Proceed was issued on February 16, 2012 with 180 days for project completion with approximate date of completion August 16, 2012. They have completed the sidewalk and retaining wall at 16 E. Drummond Street between Broadway & Union. Presently, 3900 ft. of pipe has been pulled at six locations and eighty-one (81) services hooked up.
Additionally, there were two emergency point repairs on the 24" sewer main at Farrall and McKinley next to the railroad tracks. To date, there have been six bursted lines and two point repairs on the project. Project is 50% complete.
> Mounted CCTV Multi-Conductor Inspection System (Camera Inspection Truck)
Budgeted project amount $175,000.00. Actual cost $109,786.00 awarded to Baker Equipment, Edmond, Oklahoma. The Notice of Award was issued on January 18, 2012. The truck was delivered on June 28, 2012.
> Valve Insertion Equipment
Budgeted project amount $35,000.00. Insta-Valve Unit was purchased from Hydra-Stop, Alsip, IL for $37,500.00 on December 16, 2011. Twenty-two inserta-valves were purchased for $63,339.20 on January 13, 2012. On April 23, 2012, an additional twenty-nine inserta valves were ordered for installation at $89,619.30 with an approximate delivery date of May 7, 2012. As of this date, twenty-nine valves have been installed in previously identified problem areas.
> Land Application Apparatus (Sludge Truck)
Budgeted project amount $350,000. Actual cost $304,341.00. Project awarded to Quality Truck & Equipment Company, Bloomington, IL on October 2011. Estimated date of delivery scheduled for mid to late June 2012.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
No report submitted this week/On Vacation last week
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Completing Park inspections
> Performing various repairs and graffiti removal in several city parks and buildings
> Mowing and weed eating in all areas and at the Expo Center
> Mosquito control every Tuesday and Thursday evening weather permitting
> Daily Municipal Pool operations
* Cemetery Division (staff of 4)
> No burials last week
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage (Staff of 6)
> 28 units in last week with 34 total repairs to vehicles and equipment
> Servicing equipment for the Expo
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects
> Lake #1 fishing dock is closed due to storm damage. Budget for new dock in FY 12-13
> Writing specifications for the Floating Fishing Dock on Lake #1
> Working on various projects on Lake #1
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Monthly meeting will be held at 5:30 p.m., July 18, 2012 in the Airport Terminal
* Parallel Taxiway Project
> All construction complete
> Punch list items have been addressed
> FAA grant will remain open until all seeded areas have established a permanent root system
> Portion of payment for seeding being withheld from contractor until grass established
Contractor has completed reseeding/sodding the bare areas
> A small area of the new apron paving has settled. Contractor has submitted a solution to correct
the situation which has been reviewed and approved by the airport's engineer
Work will be done with asphalt operations of Runway Project Phase II
* Runway Rehabilitation Project
> FAA Grant: $3, 524,477 and the OAC Grant: $221,006
> Phase I construction is complete:
˚ South 2,400 feet of runway is open
> Phase II construction is underway:
˚ Safety area grading
˚ Asphalt leveling course
* Foreign Trade Zone Application
> Matthew Weaver reports that the application is under final agency review
* Department of Commerce "Oklahoma Certified Site Program - Aerospace Park"
> Application is being completion by SEDF and airport staff.
* 2012 Pilots and Pancake Fly-in - Saturday, October 6, 2012
> Planning for larger air show including acrobatic planes
* Civil Air Patrol National Flight Academy: July 6-15, 2012
> 27 cadets from across the United States, 13 instructors and 25 support staff
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
* IFYR 2012 (entries as of June 27, 2012)
> 1,008 contestant
> 1,724 event entries
> States - 32 Canada - 3
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 7/2/12 City Commission meeting agenda
> Continue review of property, vehicle and equipment insurance for 2012-13
> Filed 17 public nuisance liens with Pottawatomie County Clerk
> Normal routine duties including tort claims, insurance on vehicles and property
* Utility Billing/Customer Service
> Zone 3 cut-off (6/27/12)
> Zone 2 billing (6/27/12)
> Interview for customer service clerk vacancy
> Routine customer service/billing transactions and issues
<HR>
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes/retirements/resignations
> Processing insurance status changes/retirements/resignations
> Processing Open Enrollment paperwork
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman's comp and review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
> Processing items for compensation study
> Processing PAA's for budget
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
No report submitted this week
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> +32 New Request / -24 Completed Request = +8 Net gain/ (loss) 199 Open incidents
> Updated Network Maps for City Hall, Annex, and Public Works for Network layouts for VoIP
Vendors
> Worked on Network Notes for VoIP meeting
> Reviewed IT inventory system AD integration issues - no resolution yet
> Review Fire Station 3 outage issues
> Hyper-V Training for server turn up
> Review gas monitor system needs
> Install / move / deploy mobile Police laptops
> On-site meeting review for VoIP RFP
> Deployed new Fire Chief iPad
<HR>
FIRE DEPARTMENT/David Short, Chief
No report submitted this week/On Vacation
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Installed new roof mounted Weather satellite dish at City Hall
> Met with sales staff at Total Radio reviewed project status
> Installed 800 MHz radios for the utility department in vehicles 3707 and 3709 and began
troubleshooting radio wiring in HR Department SUV
* Emergency Management Technician
> Attended the Pre-Bid meeting for phone upgrade.
> Assigned 3 addresses, sent 3 to County 9-1-1 system
> Set up 3 new roads, sent to responders, city/county agencies & utility companies
> Completed identification cards for Sentinel program
> Verified official street name for Traffic Control Department
* Emergency Management Director
> Attended Board of County Commissioners meeting on Monday afternoon
> Attended Pott. Co. Fire Chiefs Association meeting on Tuesday night
> Attended Sentinels Graduation program on Thursday night
> Prepared materials for Vendor Pre-Bid Conference for Telephone System Replacement.
> Conducted pre-bid meeting on Friday
> Conducted EOC Radio Tests on Wednesday morning
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 138 Total Citations: 58 / Handwritten Citations: 43 / E-Citations: 15 (25.86%)
> Arrests: 13
> Assisted with Narcotics warrant roundup
* Dispatch
> Managed 1640 calls for service (Police/Fire/REACT)
* COPS Grant Program
> On Special Assignment with DA Task Force - Narcotics/wiretap operation
> Largest Drug Bust in Pottawatomie County: 38 Arrests / 16 search warrants / $112,221.00
seized / four pounds of methamphetamine seized. Operation on warrant day included 125
officers and agents from around the state
* CID
> Working two missing person cases
> Assisted with Narcotics warrant roundup
* Accreditation
> Lt King has been assigned the accreditation manager and is working the state accreditation
process for the department
> Instructed 40 hour FTO course for CLEET
* Evidence
> Number of evidence items brought in: 15
> Number of evidence items released: 8
> Number of found property items taken in: 2
> Number of items submitted to OSBI: 11
> Number of items released from OSBI back to the department: 8
> Number of evidence disposition files/cases cleared: 6
> Items Flagged and pulled for Destruction: 345
* Staff
> Police positions-59: 3 open positions / 1 in Field Training Program
> Dispatch positions-12: 7 available for service / 3 in training / two open positions
> Animal Control Positions-4: 4 available for service
Engineering Department
* Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)
> City Staff is still in the process of obtaining the additional temporary construction easements. We are now down to just two remaining parcels to acquire. One from a property that has been foreclosed and is going to a Sheriffs Sale, thus we are awaiting to see whom will own the property, then try to secure the easement, and the other remaining parcel is a correction easement because it did not close by 1.8 feet, but although the City has previously purchased the easement, the property owner is stonewalling the City and has refused to sign. This last parcel will probably have to have legal action taken against the property owner. ODOT has indicated that EST, Inc (the consultant engineering firm that has designed the project) is completed, and ODOT will let the project for bids as soon as the City acquires the additional easements ODOTs consultant now says we need.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Project is currently out for bids with the Bid Opening scheduled for July 16, 2012. A Pre-Bid meeting was held Wednesday, June 27th to answer any questions contractors may have had. The median just south of I-40 and north of Gordon Cooper Vo-Tech entrance is to have the concrete removed and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings.
* Expo Parking Lot Improvements
> CGC, LLC the contractor whom was awarded the project is on schedule to be completed by June 29th (two weeks prior to Rodeo Time) which has been the target deadline since the project first started. City Street Department crews are also to be completed with the concrete perimeter street around the parking lot by the same target date.
* Kickapoo & Kulhbird Lane Safety Improvements
> Design plans have been completed by City Engineering and let for bids. Bid Opening was on June 18, 2012 with the apparent low bid by C-P Integrated Services in the amount of $ 54,211.30. Bids are under review and recommendation will be made at the City Commission meeting of July 2, 2012. Anticipate construction starting by the first week in August.
* ADA Sidewalk & Ramp Project
> Contractor has began sidewalk work along Kennedy Street from Ford to Kickapoo Spur.
> Work has started on the Project and is approximately 40% completed. Funding for this Project has been provided by the Citizen Potawatomi Nation (CPN). The City and CPN entered into an Agreement to provide funding to repair and resurface the bridge deck for the southbound two lanes of the bridge. Specifications, bid documents, and plans had been completed by the City, and the CPN let the project for bids. The low bid on the project was PbX Corporation in the amount of $417,000. Project is anticipated to be completed by first week in August.
* Lake Road Bridge Repair Project
> Project is completed and both lanes opened to traffic. Bridge surfacing is 100% better and smoother rideable deck than previous condition. Staff has completed determining as-built quantities, and project will be presented to the City Commission at their July 16th Commission meeting for final acceptance and placing maintenance bonds into effect.
* Bryan & Independence Intersection Traffic Signal Project
> Design plans were prepared by City Engineering and let for bids. Bid Opening was on June 18, 2012 with the apparent low bid by Traffic & Lighting Systems in the amount of $198,562.60. Staff will be reviewing bids and will make a recommendation of award to the City Commission at their July 2, 2012 meeting. Anticipate work starting on this project first week in August.
* Bell & Farrall Street Return Modification
> Shawnee Milling is in the process of widening the northwest corner of Bell & Farrall, relocating the curb and drainage inlet, making the radius return larger for better truck traffic movements. This modification will make it easier for trucks turning onto Farrall without having to turn wide onto Farrall taking up two lanes of traffic. Shawnee Milling is paying 100% of the construction costs for this modification.
* Rehab Asphalt Streets Project (FY11-12)
> Bids were opened at the June 18th City Commission meeting, with the apparent low bid by Nash Construction in the amount of $589,090.00. Bids are under review and a recommendation will be made at the July 2, 2012 Commission meeting. This is our annual asphalt streets maintenance contract and streets identified for milling and overlaying are Independence from Kickapoo to Airport Drive, Independence from Park to Broadway, MacArthur from Leo to Acme, 45th Street from Kickapoo to Leo, and Bradley from Center to Bryan. Anticipate construction beginning by first week in August.
* Rehab Concrete Streets Project (FY11-12) (Independence from Center to Sequoyah)
> Bids opened at the June 18th City Commission meeting with the apparent low bid by All Roads Paving in the amount of $387,409.00. Bids are under review and a recommendation will be made at the July 2, 2012 Commission meeting. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced.
<HR>
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 5.833 Last week: *MGD - 5.191
> Pumped 728,599,000 MG to date compared to 703,271,000 MG for same period last year
> Performed routine plant maintenance
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.099 **BOD - 10 mg/l ***TSS - 9
> Performed regular maintenance on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.659 **BOD - 2.0 mg/l ***TSS - 2.5
> Hauled 306,000 gallons of bio-solids for June
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 51, Water/Sewer Line Locates - 30, Leak Checks - 7, Cut-offs Replaced - 3, Main Breaks Repaired - 4, and Reset Water Meters - 4
> Installed a new service line at 1905 N. Market
> Worked shop tickets
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 24,175 ft. Flushed (year to date) - 506,092 ft.
> Total Service Calls - 37, Sewer Lines Checked - 31, Emergency Sewer Calls - 2, and Lift Stations Checked - 15
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Valve Maintenance (staff of 4)
> Located and performed serviceability check on valves at the following locations: 4903 N. Harrison, 1115 N. Harrison, Shamrock Circle & Ken Del, 39th & Kickapoo, Westech & Harrison, MacArthur & Acme, Timbers & MacArthur, Wiley & Leo, Wiley & Ellis, Midland & Leo, Franklin & Leo, Rosa & Leo, Rosa & Ellis, Ellis & Midland, and Ellis & Franklin.
> Raised/realigned valve boxes at the following locations: 67 Crown Point
* Construction Inspector
> Tri-Star has finished locating services between Wallace and Wood.
> Bursting was supposed to be finished by the end of the week but Contractor was unable to pull the pipe due to the ground being very hard and compact. They are going to bring in a drill to pre-drill and burst the line to make pulling the new pipe easier.
> Hooking up two more services on Pottenger.
> Took bac-t samples at Grays Addition and they came back good Also pressure tested line and test passed.
> Started Lakeview Addition this week.
* Capital Projects
> Utility System Master Plan
On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. They will notify us to schedule a kickoff meeting.
> Water Line Replacement: Lakeview Estates: Minnesota, Franklin, and Hughes Circle
Budgeted project amount $500,000.00. Bids were awarded on June 4, 2012 to Jordan Contractors in the amount of $257,875.00. Plans, specifications, site and hydraulic evaluation report prepared by The Land Run Group, LLC., Shawnee, Oklahoma. A permit to construct has been submitted to Department of Environmental Quality on the project.
Midland Street: between Kickapoo & Airport Drive and between Midland & Franklin
The Land Run Group, LLC., Shawnee, Oklahoma are currently in the process of preparing plans and specifications.
> Airport Sewer Lift Station Rehab
Budgeted project amount $70,000.00. Actual project cost $139,918.00. Project was awarded to Slattery Construction, Woodward, Oklahoma. The Notice to Proceed was issued on March 23, 2012 with 90 days completion, approximate project date of completion is June 25, 2012. The completion date on this project has been extended until July 31, 2012. They started work on this project June 29, 2012.
> Sanitary Sewer Rehab Project/Pipe Bursting (Various Locations)
Budgeted project amount $500,000.00. This project has been awarded to Tri-Star Utilities, Inc., Independence, Kansas. The Notice to Proceed was issued on February 16, 2012 with 180 days for project completion with approximate date of completion August 16, 2012. They have completed the sidewalk and retaining wall at 16 E. Drummond Street between Broadway & Union. Presently, 3900 ft. of pipe has been pulled at six locations and eighty-one (81) services hooked up.
Additionally, there were two emergency point repairs on the 24" sewer main at Farrall and McKinley next to the railroad tracks. To date, there have been six bursted lines and two point repairs on the project. Project is 50% complete.
> Mounted CCTV Multi-Conductor Inspection System (Camera Inspection Truck)
Budgeted project amount $175,000.00. Actual cost $109,786.00 awarded to Baker Equipment, Edmond, Oklahoma. The Notice of Award was issued on January 18, 2012. The truck was delivered on June 28, 2012.
> Valve Insertion Equipment
Budgeted project amount $35,000.00. Insta-Valve Unit was purchased from Hydra-Stop, Alsip, IL for $37,500.00 on December 16, 2011. Twenty-two inserta-valves were purchased for $63,339.20 on January 13, 2012. On April 23, 2012, an additional twenty-nine inserta valves were ordered for installation at $89,619.30 with an approximate delivery date of May 7, 2012. As of this date, twenty-nine valves have been installed in previously identified problem areas.
> Land Application Apparatus (Sludge Truck)
Budgeted project amount $350,000. Actual cost $304,341.00. Project awarded to Quality Truck & Equipment Company, Bloomington, IL on October 2011. Estimated date of delivery scheduled for mid to late June 2012.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
No report submitted this week/On Vacation last week
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Completing Park inspections
> Performing various repairs and graffiti removal in several city parks and buildings
> Mowing and weed eating in all areas and at the Expo Center
> Mosquito control every Tuesday and Thursday evening weather permitting
> Daily Municipal Pool operations
* Cemetery Division (staff of 4)
> No burials last week
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage (Staff of 6)
> 28 units in last week with 34 total repairs to vehicles and equipment
> Servicing equipment for the Expo
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects
> Lake #1 fishing dock is closed due to storm damage. Budget for new dock in FY 12-13
> Writing specifications for the Floating Fishing Dock on Lake #1
> Working on various projects on Lake #1
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Monthly meeting will be held at 5:30 p.m., July 18, 2012 in the Airport Terminal
* Parallel Taxiway Project
> All construction complete
> Punch list items have been addressed
> FAA grant will remain open until all seeded areas have established a permanent root system
> Portion of payment for seeding being withheld from contractor until grass established
Contractor has completed reseeding/sodding the bare areas
> A small area of the new apron paving has settled. Contractor has submitted a solution to correct
the situation which has been reviewed and approved by the airport's engineer
Work will be done with asphalt operations of Runway Project Phase II
* Runway Rehabilitation Project
> FAA Grant: $3, 524,477 and the OAC Grant: $221,006
> Phase I construction is complete:
˚ South 2,400 feet of runway is open
> Phase II construction is underway:
˚ Safety area grading
˚ Asphalt leveling course
* Foreign Trade Zone Application
> Matthew Weaver reports that the application is under final agency review
* Department of Commerce "Oklahoma Certified Site Program - Aerospace Park"
> Application is being completion by SEDF and airport staff.
* 2012 Pilots and Pancake Fly-in - Saturday, October 6, 2012
> Planning for larger air show including acrobatic planes
* Civil Air Patrol National Flight Academy: July 6-15, 2012
> 27 cadets from across the United States, 13 instructors and 25 support staff
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
* IFYR 2012 (entries as of June 27, 2012)
> 1,008 contestant
> 1,724 event entries
> States - 32 Canada - 3
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 7/2/12 City Commission meeting agenda
> Continue review of property, vehicle and equipment insurance for 2012-13
> Filed 17 public nuisance liens with Pottawatomie County Clerk
> Normal routine duties including tort claims, insurance on vehicles and property
* Utility Billing/Customer Service
> Zone 3 cut-off (6/27/12)
> Zone 2 billing (6/27/12)
> Interview for customer service clerk vacancy
> Routine customer service/billing transactions and issues
<HR>
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes/retirements/resignations
> Processing insurance status changes/retirements/resignations
> Processing Open Enrollment paperwork
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman's comp and review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
> Processing items for compensation study
> Processing PAA's for budget
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
No report submitted this week
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> +32 New Request / -24 Completed Request = +8 Net gain/ (loss) 199 Open incidents
> Updated Network Maps for City Hall, Annex, and Public Works for Network layouts for VoIP
Vendors
> Worked on Network Notes for VoIP meeting
> Reviewed IT inventory system AD integration issues - no resolution yet
> Review Fire Station 3 outage issues
> Hyper-V Training for server turn up
> Review gas monitor system needs
> Install / move / deploy mobile Police laptops
> On-site meeting review for VoIP RFP
> Deployed new Fire Chief iPad
<HR>
FIRE DEPARTMENT/David Short, Chief
No report submitted this week/On Vacation
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Installed new roof mounted Weather satellite dish at City Hall
> Met with sales staff at Total Radio reviewed project status
> Installed 800 MHz radios for the utility department in vehicles 3707 and 3709 and began
troubleshooting radio wiring in HR Department SUV
* Emergency Management Technician
> Attended the Pre-Bid meeting for phone upgrade.
> Assigned 3 addresses, sent 3 to County 9-1-1 system
> Set up 3 new roads, sent to responders, city/county agencies & utility companies
> Completed identification cards for Sentinel program
> Verified official street name for Traffic Control Department
* Emergency Management Director
> Attended Board of County Commissioners meeting on Monday afternoon
> Attended Pott. Co. Fire Chiefs Association meeting on Tuesday night
> Attended Sentinels Graduation program on Thursday night
> Prepared materials for Vendor Pre-Bid Conference for Telephone System Replacement.
> Conducted pre-bid meeting on Friday
> Conducted EOC Radio Tests on Wednesday morning
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 138 Total Citations: 58 / Handwritten Citations: 43 / E-Citations: 15 (25.86%)
> Arrests: 13
> Assisted with Narcotics warrant roundup
* Dispatch
> Managed 1640 calls for service (Police/Fire/REACT)
* COPS Grant Program
> On Special Assignment with DA Task Force - Narcotics/wiretap operation
> Largest Drug Bust in Pottawatomie County: 38 Arrests / 16 search warrants / $112,221.00
seized / four pounds of methamphetamine seized. Operation on warrant day included 125
officers and agents from around the state
* CID
> Working two missing person cases
> Assisted with Narcotics warrant roundup
* Accreditation
> Lt King has been assigned the accreditation manager and is working the state accreditation
process for the department
> Instructed 40 hour FTO course for CLEET
* Evidence
> Number of evidence items brought in: 15
> Number of evidence items released: 8
> Number of found property items taken in: 2
> Number of items submitted to OSBI: 11
> Number of items released from OSBI back to the department: 8
> Number of evidence disposition files/cases cleared: 6
> Items Flagged and pulled for Destruction: 345
* Staff
> Police positions-59: 3 open positions / 1 in Field Training Program
> Dispatch positions-12: 7 available for service / 3 in training / two open positions
> Animal Control Positions-4: 4 available for service
Tuesday, July 3, 2012
Remember: Fire works are ILLEGAL inside the City Limits - Be Smart
<B><font color=RED>Fireworks are illegal in Shawnee City Limits to include Shawnee Twin Lakes
Violators are subject to fine and confiscation of fireworks. Confiscated fireworks will be destroyed as contraband
City Code</font></b>
<B>Sec. 13-136. - Definitions.</b>
Pyrotechnics means any sparkler, squib, rocket, firecracker, Roman candle, fire balloon, signal light, railroad track torpedo, flashlight composition, firework or other device or composition used to obtain visible or audible pyrotechnic display.
<b>Sec. 13-137. - Possession, manufacturing, selling or transporting.</b>
(a) No person shall have, keep, store, use, manufacture, sell, handle or transport any pyrotechnics;
(b) The bureau of fire prevention may, upon due application, issue a permit to a properly qualified person for giving pyrotechnic display of fireworks in the public parks or other open places. Such permits shall impose such restrictions as, in the opinion of the director of the bureau of fire prevention, may be necessary to properly safeguard life and property in each case.
<b>Sec. 13-138. - Discharge; firing; sale.</b>
(a) The discharge, firing or use of any firecrackers, rockets, torpedoes, Roman candles or other fireworks or substances designed and intended for pyrotechnic display and of pistols, canes, cannons or other appliances using blank cartridges or caps containing chlorate of potash mixture is prohibited.
(b) The sale of fireworks at retail is prohibited. The chief of police may, at his discretion, remove, at the owners expense, all stocks of fireworks or other combustibles exposed for sale.
<B>Be smart - have a safe holiday and dont break the law!</b>
Violators are subject to fine and confiscation of fireworks. Confiscated fireworks will be destroyed as contraband
City Code</font></b>
<B>Sec. 13-136. - Definitions.</b>
Pyrotechnics means any sparkler, squib, rocket, firecracker, Roman candle, fire balloon, signal light, railroad track torpedo, flashlight composition, firework or other device or composition used to obtain visible or audible pyrotechnic display.
<b>Sec. 13-137. - Possession, manufacturing, selling or transporting.</b>
(a) No person shall have, keep, store, use, manufacture, sell, handle or transport any pyrotechnics;
(b) The bureau of fire prevention may, upon due application, issue a permit to a properly qualified person for giving pyrotechnic display of fireworks in the public parks or other open places. Such permits shall impose such restrictions as, in the opinion of the director of the bureau of fire prevention, may be necessary to properly safeguard life and property in each case.
<b>Sec. 13-138. - Discharge; firing; sale.</b>
(a) The discharge, firing or use of any firecrackers, rockets, torpedoes, Roman candles or other fireworks or substances designed and intended for pyrotechnic display and of pistols, canes, cannons or other appliances using blank cartridges or caps containing chlorate of potash mixture is prohibited.
(b) The sale of fireworks at retail is prohibited. The chief of police may, at his discretion, remove, at the owners expense, all stocks of fireworks or other combustibles exposed for sale.
<B>Be smart - have a safe holiday and dont break the law!</b>
Monday, July 2, 2012
4th of July Boat Parade at Shawnee Twin Lakes
The Shawnee Twin Lakes Boat Parade will begin at 5:00 pm at the boat ramp on Lake #1.Registration for the parade will begin at 4:30 pm and is free to enter with an optional Poker run for $10.There will also be a prize drawing for all boats entered.
4th of July Parade and Celebration
The 4th of July parade will be at Woodland Veterans Park on Wednesday July 4 at 9:30 am. The walking entrants will begin at 9:00 am from the First Christian Church at 1625 N Broadway and will proceed South on Broadway to the Park. The motorized entrants will begin at 9:30 am from OBU and make their way to Broadway then proceed South on Broadway to the Park.<br>
<br>
Hot dogs and drinks will be provided free for the kids that paticipate.<br>
<br>
<br>
Hot dogs and drinks will be provided free for the kids that paticipate.<br>
<br>
Staff Activity Report for June 17 - 23, 2012
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department
<B>NO UPDATES ON PROJECTS THIS WEEK</b>
* Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)
> City Staff is still in the process of obtaining the additional temporary construction easements and corrected easements that ODOT Officials indicate need to be obtained. We have now secured 32 of the 35 property parcels of those additional corrective easements and temporary construction easements. We are turning in the filed easements and documentation that we have to ODOT this Friday, June 22nd. Of the 3 remaining properties, one has been foreclosed on and is coming up for a Sheriffs Sale on a date yet to be determined. The other 2 remaining parcels may need to have the City take legal action to secure them. ODOT has indicated that EST, Inc (ODOTs consultant engineering firm that has designed the project) is completed, and ODOT will let the project for bids as soon as the City acquires the additional easements ODOTs consultant now says we need.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Final Plans were approved by ODOT and Project is currently out for bids. Bid Opening is scheduled for July 16, 2012. A Pre-Bid Meeting has been scheduled for June 27, 2012 with ODOT officials and all plan-holders interested in bidding project. The median just south of I-40 and north of Gordon Cooper VoTech entrance is to have the concrete removed and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings.
* Expo Parking Lot Improvements
> Project was awarded to CGC, LLC in the amount of $1,696,850. Project is approximately 90% completed. Work on the project is in full progress as Contractor is hurrying to meet deadline of having project completed a week before Rodeo Time!! Landscaping and irrigation of the west parking lot is to be included in the project due to action taken by the City Commission at their April 2, 2012 meeting authorizing a Change Order for landscaping and irrigation system, approximate cost of landscaping & irrigation is at $136,000.
* Kickapoo & Kulhbird Lane Safety Improvements
> Design plans have been completed by City Engineering and let for bids. Bid Opening was on June 18, 2012 with the apparent low bid by C-P Integrated Services in the amount of $ 54,211.30. Bids are under review and recommendation will be made at the City Commission meeting of July 2, 2012. Anticipate construction starting by the first week in August.
* Gordon Cooper Bridge (southbound lanes)
> Work has started on the Project and is approximately 40% completed. Funding for this Project has been provided by the Citizen Potawatomi Nation (CPN). The City and CPN entered into an Agreement to provide funding to repair and resurface the bridge deck for the southbound two lanes of the bridge. Specifications, bid documents, and plans had been completed by the City, and the CPN let the project for bids. The low bid on the project was PbX Corporation in the amount of $417,000. Project is anticipated to be completed by first week in August.
* Lake Road Bridge Repair Project
> Project is complete and both lanes opened to traffic. Bridge surfacing is 100% better and smoother rideable deck than previous condition. Staff will be measuring up quantities of work to determine final as-built construction costs.
* Bryan & Independence Intersection Traffic Signal Project
> Design plans were prepared by City Engineering and let for bids. Bid Opening was on June 18, 2012 with the apparent low bid by Traffic & Lighting Systems in the amount of $198,562.60. Staff will be reviewing bids and will make a recommendation of award to the City Commission at their July 2, 2012 meeting. Anticipate work starting on this project first week in August.
* Bell & Farrall Street Return Modification
> Shawnee Milling is in the process of widening the northwest corner of Bell & Farrall, relocating the curb and drainage inlet, making the radius return larger for better truck traffic movements. This modification will make it easier for trucks turning onto Farrall without having to turn wide onto Farrall taking up two lanes of traffic. Shawnee Milling is paying 100% of the construction costs for this modification.
* Rehab Asphalt Streets Project (FY11-12)
> Bids were opened at the June 18th City Commission meeting, with the apparent low bid by Nash Construction in the amount of $589,090.00. Bids are under review and a recommendation will be made at the July 2, 2012 Commission meeting. This is our annual asphalt streets maintenance contract and streets identified for milling and overlaying are Independence from Kickapoo to Airport Drive, Independence from Park to Broadway, MacArthur from Leo to Acme, 45th Street from Kickapoo to Leo, and Bradley from Center to Bryan. Anticipate construction beginning by first week in August.
* Rehab Concrete Streets Project (FY11-12)
> Bids opened at the June 18th City Commission meeting with the apparent low bid by All Roads Paving in the amount of $387,409.00. Bids are under review and a recommendation will be made at the July 2, 2012 Commission meeting. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced. Focus of this contract will be on Independence from Center to Sequoyah.
<HR>
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 5.191 Last week: *MGD - 5.028
> Pumped 687,723,000 MG to date compared to 660,253,000 MG for same period last year
> Performed routine plant maintenance
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.370 **BOD - 9 mg/l ***TSS - 5
> Performed regular maintenance on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.840 **BOD - 2.0 mg/l ***TSS - 1.3
> Hauled 198,000 gallons of bio-solids for June
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 83, Water/Sewer Line Locates - 51, Leak Checks - 16, Cut-offs Replaced - 3, Main Breaks Repaired - 1, and Reset Water Meters - 4
> Made ¾ inch taps at 2600, 2601, 2604, and 2605 Ella Drive for new service lines
> Replaced a service line and meter box at 1231 E. 10th.
> Replaced a service line at 147 AOK.
> Poured two beaver slides at the Water Treatment Plant
> Poured concrete on two tin horns at the lake channel
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 10,675 ft. Flushed (year to date) - 481,917 ft.
> Total Service Calls - 26, Sewer Lines Checked - 21, Emergency Sewer Calls - 1, and Lift Stations Checked - 15
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Valve Maintenance (staff of 4)
> Located and performed serviceability check on valves at the following locations: 630 N. Chapman, 1801 N. Park, 2801 N. Kickapoo, 32nd & Market, 202 W. 33rd, Forrest & Broadway,
Federal & Park, and Cammack & Park
> Raised/realigned valve boxes at the following locations: Tennessee & Dunbar and 623 S. Union
> Cut in valves at Woodland Park
> Repacked valves at Beard & Dunbar 16"
> Opened 30" valve at the Water Treatment Plant
> Assisted with a main break at Harrison & I-40
* Construction Inspector
> Tri-Star has finished on Pottenger and has moved to the line between Wallace & Wood and Kickapoo & Chapman.
* Capital Projects
> Water Line Replacement
Lakeview Estates: Minnesota, Franklin, and Hughes Circle
Budgeted project amount $500,000.00. Bids were awarded on June 4, 2012 to Jordan Contractors in the amount of $257,875.00. Plans, specifications, site and hydraulic evaluation report prepared by The Land Run Group, LLC., Shawnee, Oklahoma. A permit to construct has been submitted to Department of Environmental Quality on the project.
Midland Street: between Kickapoo & Airport Drive and between Midland & Franklin
The Land Run Group, LLC., Shawnee, Oklahoma are currently in the process of preparing plans and specifications.
> Airport Sewer Lift Station Rehab
Budgeted project amount $70,000.00. Actual project cost $139,918.00. Project was awarded to Slattery Construction, Woodward, Oklahoma. The Notice to Proceed was issued on March 23, 2012 with 90 days completion, approximate project date of completion is June 25, 2012. The completion date on this project has been extended until July 31, 2012.
> Sanitary Sewer Rehab Project/Pipe Bursting (Various Locations)
Budgeted project amount $500,000.00. This project has been awarded to Tri-Star Utilities, Inc., Independence, Kansas. The Notice to Proceed was issued on February 16, 2012 with 180 days for project completion with approximate date of completion August 16, 2012. They have completed the sidewalk and retaining wall at 16 E. Drummond Street between Broadway & Union. Presently, 3900 ft. of pipe has been pulled at six locations and eighty-one (81) services hooked up.
Additionally, there were two emergency point repairs on the 24" sewer main at Farrall and McKinley next to the railroad tracks. To date, there have been six bursted lines and two point repairs on the project. Project is 50% complete.
> Mounted CCTV Multi-Conductor Inspection System (Camera Inspection Truck)
Budgeted project amount $175,000.00. Actual cost $109,786.00 awarded to Baker Equipment, Edmond, Oklahoma. The Notice of Award was issued on January 18, 2012. The estimated date of delivery on truck is scheduled for June 2012.
> Valve Insertion Equipment
Budgeted project amount $35,000.00. Insta-Valve Unit was purchased from Hydra-Stop, Alsip, IL for $37,500.00 on December 16, 2011. Twenty-two inserta-valves were purchased for $63,339.20 on January 13, 2012. On April 23, 2012, an additional twenty-nine inserta valves were ordered for installation at $89,619.30 with an approximate delivery date of May 7, 2012. As of this date, twenty-nine valves have been installed in previously identified problem areas.
> Land Application Apparatus (Sludge Truck)
Budgeted project amount $350,000. Actual cost $304,341.00. Project awarded to Quality Truck & Equipment Company, Bloomington, IL on October 2011. Estimated date of delivery scheduled for the end of June 2012.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
No report this week/Justin is on vacation
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Completing Park inspections
> Performing various repairs and graffiti removal in several city parks and buildings
> Mowing and weed eating in all areas
> Mosquito control every Tuesday and Thursday evening weather permitting
> Daily Municipal Pool operations
> Installation of water line at Dockery is complete
* Cemetery Division (staff of 4)
> 2 burials last week
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage (Staff of 6)
> 32 units in last week with 45 total repairs to vehicles and equipment
> Servicing equipment for the Expo
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects
> Lake #1 fishing dock is closed due to storm damage. Budget for new dock in FY 12-13
> Writing specifications for the Floating Fishing Dock on Lake #1
> Working on various projects on Lake #1
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Monthly meeting was held at 5:30 p.m., June 20, 2012 in the Airport Terminal
* Parallel Taxiway Project
> All construction complete
> Punch list items have been addressed
> FAA grant will remain open until all seeded areas have established a permanent root system.
> Portion of payment for seeding being withheld from contractor until grass established
Contractor has completed reseeding/sodding the bare areas
> A small area of the new apron paving has settled. Contractor has submitted a solution to correct
the situation which has been reviewed and approved by the airport's engineer.
* Runway Rehabilitation Project
> FAA Grant: $3, 524,477 and the OAC Grant: $221,006
> Phase I construction underway:
˚ Complete removal/replacement of east side of the south 1,700 ft. of the runway (Removal has
been completed)
˚ Overlay/strengthening of south 3,000 feet of the runway
˚ Subgrade has been stabilized with lime
˚ Placement of aggregate base is complete
˚ Placement of asphalt leveling course is complete
˚ Placement of fabric and surface course is complete
> Installation of LED runway lights: electrical conduit, concrete bases, and light fixtures have
been installed.
> Grading of safety areas complete
> Sodding and runway striping are underway
* Foreign Trade Zone Application
> Matthew Weaver reports that the application is under final agency review
* Department of Commerce "Oklahoma Certified Site Program - Aerospace Park"
> Application is being completion by SEDF and airport staff.
* 2012 Pilots and Pancake Fly-in - Saturday, October 6, 2012
> Planning for larger air show including acrobatic planes
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
* IFYR 2012 (entries as of June 27, 2012)
> 1,008 contestant
> 1,724 event entries
> States - 32 Canada - 3
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 6/18/12 City Commission meeting minutes
> Review of property, vehicle and equipment insurance for 2012-13
> Obtained Legal Notice from Shawnee News Star regarding Charter Change election and
forwarded it to Governor's office
> Normal routine duties including tort claims, insurance on vehicles and property
* Utility Billing/Customer Service
> Zone 2 cut-off (6/20/12)
> Zone 1 billing (6/20/12)
> Reviewed and approved Central Disposal monthly invoice
> Continued working with US Payments regarding Homeland kiosks
> Ordered banners regarding payments at Homeland stores
> Routine customer service/billing transactions and issues
<HR>
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes/retirements/resignations
> Processing insurance status changes/retirements/resignations
> Processing Open Enrollment paperwork
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman's comp and review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
> Processing items for compensation study
> Processing PAA's for budget
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Start on the import of the budget
> Work on closing year end
> Started work papers for auditors
> Worked on CDBG drawdown and reconciliations
> Input budget amendments
> Worked on capital project numbering system
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> LPR Legal discussions and Policy needs request
> Scheduled CH30 Commission meeting broadcast / recording
> Attended Apple / Verizon iOS in Government Seminar
> Begin GeoInfo online database project for various geo located City data
> Discussed internal online database information for City Attorney vs. Global Records
> Updated online Incident management system for new features
> Planning for OLETS/NCIC Switch move to new server
> Debug Geosafe server issues for vendor
> Review tablet solutions for mobile Police
> Set up new account for Attorney assistant in Global Records
> Reviewed options for location of new gas monitoring systems
> Continued mobile police PC builds
> Installed and configured new hard drive array on future web server
> Updating network mapping project for VoIP meeting
> Various CID Computer and Printer Support
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 107 emergency calls: Breakdown of calls: Fires - 6, Rescue/EMS - 81,
Hazardous Conditions - 1, Service Calls - 5, Good Intent Calls - 7, and False Alarms - 7
* Prevention
Requested/Administrative Inspections
> Immanuel Baptist Day Care
Consultations/Meetings
> New recruit interviews
Permits/On-Site Inspections
> Open burns: 1413 E. Bradley and 3720 N. Bryan
* Training
> Physical Fitness, Street & Hydrant Review, Rope Rescue, Truck Company Operations, and
Company Evolutions
> Kaplan Fire C.E.U. Training: Incident Command System, Building Construction, and Fire
Anatomy & Behavior
> Continuation training three (3) Probationary Fire Fighters
> Continuation training two (2) Lieutenant Candidates
> Total Staff Training Hours = 65.50
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Installed our new Emergency Managers Weather Information Network satellite receiver system.
* Emergency Management Technician
> Assisted new Fire Chief with office outfitting including telephone installation and keys.
> Assisted with cable installation and alignment.
* Emergency Management Director
> Attended the Pottawatomie County Board of County Commissioners Meeting on Monday
afternoon
> Attended the Southeast Area Emergency Management Workshop in Durant on Wednesday
through Friday. (This was required under our sub grant agreement with the State)
> Attended the Pottawatomie County Amateur Radio Clubs National Field Day exercise on
Saturday
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 177 Total Citations: 132 / Handwritten Citations: 42 / E-Citations: 90 (68.18%)
> Arrests: 26
> Arrested lawn mower thieves
> Held police candidate interviews
> Sentinel Class is proceeding and doing well (Police Volunteer Group)
* Dispatch
> Managed 2033 calls for service (Police/Fire/REACT)
* COPS Grant Program
> Special assignment with District Attorney Task Force
* CID
> 22 Cases Forwarded to CID for Review
> 8 Felony Cases Assigned / 3 Non Felony Case Assigned
> 13 Felony Cases Cleared / 0 Non Felony Cases Cleared
> 12 Felony Charges Filed through DA's Office
> 1 Arrest Made and 1 Call Out
* Accreditation
> Lt King has been assigned the accreditation manager and is working the state accreditation
process for the department
> Number of Accreditation files worked on this week: 11 - OPS 201- 202 and OPS 204-212
> List of files sent to Chief's Office for review for the week: OPS 201- 202 and OPS 204-212
> Nuisance alarm letters distributed for the week: 2
> Number of Police Reports Taken: 1 Number of Calls: 4
> Assisted Patrol on Tuesday, June 5, 2012 - Funeral
* Evidence
> Number of evidence items brought in: 15
> Number of evidence items released: 8
> Number of found property items taken in: 3
> Number of items submitted to OSBI: 19
> Number of items released from OSBI back to the department: 7
> Number of evidence disposition files/cases cleared: 8
> Items Flagged and pulled for Destruction: 250
* Staff
> Police positions-59: 3 open positions / 1 in Field Training Program
> Dispatch positions-12: 9 available for service / 3 in training
> Animal Control Positions-4: 4 available for service
Engineering Department
<B>NO UPDATES ON PROJECTS THIS WEEK</b>
* Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)
> City Staff is still in the process of obtaining the additional temporary construction easements and corrected easements that ODOT Officials indicate need to be obtained. We have now secured 32 of the 35 property parcels of those additional corrective easements and temporary construction easements. We are turning in the filed easements and documentation that we have to ODOT this Friday, June 22nd. Of the 3 remaining properties, one has been foreclosed on and is coming up for a Sheriffs Sale on a date yet to be determined. The other 2 remaining parcels may need to have the City take legal action to secure them. ODOT has indicated that EST, Inc (ODOTs consultant engineering firm that has designed the project) is completed, and ODOT will let the project for bids as soon as the City acquires the additional easements ODOTs consultant now says we need.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Final Plans were approved by ODOT and Project is currently out for bids. Bid Opening is scheduled for July 16, 2012. A Pre-Bid Meeting has been scheduled for June 27, 2012 with ODOT officials and all plan-holders interested in bidding project. The median just south of I-40 and north of Gordon Cooper VoTech entrance is to have the concrete removed and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings.
* Expo Parking Lot Improvements
> Project was awarded to CGC, LLC in the amount of $1,696,850. Project is approximately 90% completed. Work on the project is in full progress as Contractor is hurrying to meet deadline of having project completed a week before Rodeo Time!! Landscaping and irrigation of the west parking lot is to be included in the project due to action taken by the City Commission at their April 2, 2012 meeting authorizing a Change Order for landscaping and irrigation system, approximate cost of landscaping & irrigation is at $136,000.
* Kickapoo & Kulhbird Lane Safety Improvements
> Design plans have been completed by City Engineering and let for bids. Bid Opening was on June 18, 2012 with the apparent low bid by C-P Integrated Services in the amount of $ 54,211.30. Bids are under review and recommendation will be made at the City Commission meeting of July 2, 2012. Anticipate construction starting by the first week in August.
* Gordon Cooper Bridge (southbound lanes)
> Work has started on the Project and is approximately 40% completed. Funding for this Project has been provided by the Citizen Potawatomi Nation (CPN). The City and CPN entered into an Agreement to provide funding to repair and resurface the bridge deck for the southbound two lanes of the bridge. Specifications, bid documents, and plans had been completed by the City, and the CPN let the project for bids. The low bid on the project was PbX Corporation in the amount of $417,000. Project is anticipated to be completed by first week in August.
* Lake Road Bridge Repair Project
> Project is complete and both lanes opened to traffic. Bridge surfacing is 100% better and smoother rideable deck than previous condition. Staff will be measuring up quantities of work to determine final as-built construction costs.
* Bryan & Independence Intersection Traffic Signal Project
> Design plans were prepared by City Engineering and let for bids. Bid Opening was on June 18, 2012 with the apparent low bid by Traffic & Lighting Systems in the amount of $198,562.60. Staff will be reviewing bids and will make a recommendation of award to the City Commission at their July 2, 2012 meeting. Anticipate work starting on this project first week in August.
* Bell & Farrall Street Return Modification
> Shawnee Milling is in the process of widening the northwest corner of Bell & Farrall, relocating the curb and drainage inlet, making the radius return larger for better truck traffic movements. This modification will make it easier for trucks turning onto Farrall without having to turn wide onto Farrall taking up two lanes of traffic. Shawnee Milling is paying 100% of the construction costs for this modification.
* Rehab Asphalt Streets Project (FY11-12)
> Bids were opened at the June 18th City Commission meeting, with the apparent low bid by Nash Construction in the amount of $589,090.00. Bids are under review and a recommendation will be made at the July 2, 2012 Commission meeting. This is our annual asphalt streets maintenance contract and streets identified for milling and overlaying are Independence from Kickapoo to Airport Drive, Independence from Park to Broadway, MacArthur from Leo to Acme, 45th Street from Kickapoo to Leo, and Bradley from Center to Bryan. Anticipate construction beginning by first week in August.
* Rehab Concrete Streets Project (FY11-12)
> Bids opened at the June 18th City Commission meeting with the apparent low bid by All Roads Paving in the amount of $387,409.00. Bids are under review and a recommendation will be made at the July 2, 2012 Commission meeting. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced. Focus of this contract will be on Independence from Center to Sequoyah.
<HR>
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 5.191 Last week: *MGD - 5.028
> Pumped 687,723,000 MG to date compared to 660,253,000 MG for same period last year
> Performed routine plant maintenance
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.370 **BOD - 9 mg/l ***TSS - 5
> Performed regular maintenance on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.840 **BOD - 2.0 mg/l ***TSS - 1.3
> Hauled 198,000 gallons of bio-solids for June
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 83, Water/Sewer Line Locates - 51, Leak Checks - 16, Cut-offs Replaced - 3, Main Breaks Repaired - 1, and Reset Water Meters - 4
> Made ¾ inch taps at 2600, 2601, 2604, and 2605 Ella Drive for new service lines
> Replaced a service line and meter box at 1231 E. 10th.
> Replaced a service line at 147 AOK.
> Poured two beaver slides at the Water Treatment Plant
> Poured concrete on two tin horns at the lake channel
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 10,675 ft. Flushed (year to date) - 481,917 ft.
> Total Service Calls - 26, Sewer Lines Checked - 21, Emergency Sewer Calls - 1, and Lift Stations Checked - 15
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Valve Maintenance (staff of 4)
> Located and performed serviceability check on valves at the following locations: 630 N. Chapman, 1801 N. Park, 2801 N. Kickapoo, 32nd & Market, 202 W. 33rd, Forrest & Broadway,
Federal & Park, and Cammack & Park
> Raised/realigned valve boxes at the following locations: Tennessee & Dunbar and 623 S. Union
> Cut in valves at Woodland Park
> Repacked valves at Beard & Dunbar 16"
> Opened 30" valve at the Water Treatment Plant
> Assisted with a main break at Harrison & I-40
* Construction Inspector
> Tri-Star has finished on Pottenger and has moved to the line between Wallace & Wood and Kickapoo & Chapman.
* Capital Projects
> Water Line Replacement
Lakeview Estates: Minnesota, Franklin, and Hughes Circle
Budgeted project amount $500,000.00. Bids were awarded on June 4, 2012 to Jordan Contractors in the amount of $257,875.00. Plans, specifications, site and hydraulic evaluation report prepared by The Land Run Group, LLC., Shawnee, Oklahoma. A permit to construct has been submitted to Department of Environmental Quality on the project.
Midland Street: between Kickapoo & Airport Drive and between Midland & Franklin
The Land Run Group, LLC., Shawnee, Oklahoma are currently in the process of preparing plans and specifications.
> Airport Sewer Lift Station Rehab
Budgeted project amount $70,000.00. Actual project cost $139,918.00. Project was awarded to Slattery Construction, Woodward, Oklahoma. The Notice to Proceed was issued on March 23, 2012 with 90 days completion, approximate project date of completion is June 25, 2012. The completion date on this project has been extended until July 31, 2012.
> Sanitary Sewer Rehab Project/Pipe Bursting (Various Locations)
Budgeted project amount $500,000.00. This project has been awarded to Tri-Star Utilities, Inc., Independence, Kansas. The Notice to Proceed was issued on February 16, 2012 with 180 days for project completion with approximate date of completion August 16, 2012. They have completed the sidewalk and retaining wall at 16 E. Drummond Street between Broadway & Union. Presently, 3900 ft. of pipe has been pulled at six locations and eighty-one (81) services hooked up.
Additionally, there were two emergency point repairs on the 24" sewer main at Farrall and McKinley next to the railroad tracks. To date, there have been six bursted lines and two point repairs on the project. Project is 50% complete.
> Mounted CCTV Multi-Conductor Inspection System (Camera Inspection Truck)
Budgeted project amount $175,000.00. Actual cost $109,786.00 awarded to Baker Equipment, Edmond, Oklahoma. The Notice of Award was issued on January 18, 2012. The estimated date of delivery on truck is scheduled for June 2012.
> Valve Insertion Equipment
Budgeted project amount $35,000.00. Insta-Valve Unit was purchased from Hydra-Stop, Alsip, IL for $37,500.00 on December 16, 2011. Twenty-two inserta-valves were purchased for $63,339.20 on January 13, 2012. On April 23, 2012, an additional twenty-nine inserta valves were ordered for installation at $89,619.30 with an approximate delivery date of May 7, 2012. As of this date, twenty-nine valves have been installed in previously identified problem areas.
> Land Application Apparatus (Sludge Truck)
Budgeted project amount $350,000. Actual cost $304,341.00. Project awarded to Quality Truck & Equipment Company, Bloomington, IL on October 2011. Estimated date of delivery scheduled for the end of June 2012.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
No report this week/Justin is on vacation
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Completing Park inspections
> Performing various repairs and graffiti removal in several city parks and buildings
> Mowing and weed eating in all areas
> Mosquito control every Tuesday and Thursday evening weather permitting
> Daily Municipal Pool operations
> Installation of water line at Dockery is complete
* Cemetery Division (staff of 4)
> 2 burials last week
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage (Staff of 6)
> 32 units in last week with 45 total repairs to vehicles and equipment
> Servicing equipment for the Expo
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects
> Lake #1 fishing dock is closed due to storm damage. Budget for new dock in FY 12-13
> Writing specifications for the Floating Fishing Dock on Lake #1
> Working on various projects on Lake #1
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Monthly meeting was held at 5:30 p.m., June 20, 2012 in the Airport Terminal
* Parallel Taxiway Project
> All construction complete
> Punch list items have been addressed
> FAA grant will remain open until all seeded areas have established a permanent root system.
> Portion of payment for seeding being withheld from contractor until grass established
Contractor has completed reseeding/sodding the bare areas
> A small area of the new apron paving has settled. Contractor has submitted a solution to correct
the situation which has been reviewed and approved by the airport's engineer.
* Runway Rehabilitation Project
> FAA Grant: $3, 524,477 and the OAC Grant: $221,006
> Phase I construction underway:
˚ Complete removal/replacement of east side of the south 1,700 ft. of the runway (Removal has
been completed)
˚ Overlay/strengthening of south 3,000 feet of the runway
˚ Subgrade has been stabilized with lime
˚ Placement of aggregate base is complete
˚ Placement of asphalt leveling course is complete
˚ Placement of fabric and surface course is complete
> Installation of LED runway lights: electrical conduit, concrete bases, and light fixtures have
been installed.
> Grading of safety areas complete
> Sodding and runway striping are underway
* Foreign Trade Zone Application
> Matthew Weaver reports that the application is under final agency review
* Department of Commerce "Oklahoma Certified Site Program - Aerospace Park"
> Application is being completion by SEDF and airport staff.
* 2012 Pilots and Pancake Fly-in - Saturday, October 6, 2012
> Planning for larger air show including acrobatic planes
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
* IFYR 2012 (entries as of June 27, 2012)
> 1,008 contestant
> 1,724 event entries
> States - 32 Canada - 3
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 6/18/12 City Commission meeting minutes
> Review of property, vehicle and equipment insurance for 2012-13
> Obtained Legal Notice from Shawnee News Star regarding Charter Change election and
forwarded it to Governor's office
> Normal routine duties including tort claims, insurance on vehicles and property
* Utility Billing/Customer Service
> Zone 2 cut-off (6/20/12)
> Zone 1 billing (6/20/12)
> Reviewed and approved Central Disposal monthly invoice
> Continued working with US Payments regarding Homeland kiosks
> Ordered banners regarding payments at Homeland stores
> Routine customer service/billing transactions and issues
<HR>
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes/retirements/resignations
> Processing insurance status changes/retirements/resignations
> Processing Open Enrollment paperwork
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman's comp and review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
> Processing items for compensation study
> Processing PAA's for budget
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Start on the import of the budget
> Work on closing year end
> Started work papers for auditors
> Worked on CDBG drawdown and reconciliations
> Input budget amendments
> Worked on capital project numbering system
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> LPR Legal discussions and Policy needs request
> Scheduled CH30 Commission meeting broadcast / recording
> Attended Apple / Verizon iOS in Government Seminar
> Begin GeoInfo online database project for various geo located City data
> Discussed internal online database information for City Attorney vs. Global Records
> Updated online Incident management system for new features
> Planning for OLETS/NCIC Switch move to new server
> Debug Geosafe server issues for vendor
> Review tablet solutions for mobile Police
> Set up new account for Attorney assistant in Global Records
> Reviewed options for location of new gas monitoring systems
> Continued mobile police PC builds
> Installed and configured new hard drive array on future web server
> Updating network mapping project for VoIP meeting
> Various CID Computer and Printer Support
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 107 emergency calls: Breakdown of calls: Fires - 6, Rescue/EMS - 81,
Hazardous Conditions - 1, Service Calls - 5, Good Intent Calls - 7, and False Alarms - 7
* Prevention
Requested/Administrative Inspections
> Immanuel Baptist Day Care
Consultations/Meetings
> New recruit interviews
Permits/On-Site Inspections
> Open burns: 1413 E. Bradley and 3720 N. Bryan
* Training
> Physical Fitness, Street & Hydrant Review, Rope Rescue, Truck Company Operations, and
Company Evolutions
> Kaplan Fire C.E.U. Training: Incident Command System, Building Construction, and Fire
Anatomy & Behavior
> Continuation training three (3) Probationary Fire Fighters
> Continuation training two (2) Lieutenant Candidates
> Total Staff Training Hours = 65.50
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Installed our new Emergency Managers Weather Information Network satellite receiver system.
* Emergency Management Technician
> Assisted new Fire Chief with office outfitting including telephone installation and keys.
> Assisted with cable installation and alignment.
* Emergency Management Director
> Attended the Pottawatomie County Board of County Commissioners Meeting on Monday
afternoon
> Attended the Southeast Area Emergency Management Workshop in Durant on Wednesday
through Friday. (This was required under our sub grant agreement with the State)
> Attended the Pottawatomie County Amateur Radio Clubs National Field Day exercise on
Saturday
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 177 Total Citations: 132 / Handwritten Citations: 42 / E-Citations: 90 (68.18%)
> Arrests: 26
> Arrested lawn mower thieves
> Held police candidate interviews
> Sentinel Class is proceeding and doing well (Police Volunteer Group)
* Dispatch
> Managed 2033 calls for service (Police/Fire/REACT)
* COPS Grant Program
> Special assignment with District Attorney Task Force
* CID
> 22 Cases Forwarded to CID for Review
> 8 Felony Cases Assigned / 3 Non Felony Case Assigned
> 13 Felony Cases Cleared / 0 Non Felony Cases Cleared
> 12 Felony Charges Filed through DA's Office
> 1 Arrest Made and 1 Call Out
* Accreditation
> Lt King has been assigned the accreditation manager and is working the state accreditation
process for the department
> Number of Accreditation files worked on this week: 11 - OPS 201- 202 and OPS 204-212
> List of files sent to Chief's Office for review for the week: OPS 201- 202 and OPS 204-212
> Nuisance alarm letters distributed for the week: 2
> Number of Police Reports Taken: 1 Number of Calls: 4
> Assisted Patrol on Tuesday, June 5, 2012 - Funeral
* Evidence
> Number of evidence items brought in: 15
> Number of evidence items released: 8
> Number of found property items taken in: 3
> Number of items submitted to OSBI: 19
> Number of items released from OSBI back to the department: 7
> Number of evidence disposition files/cases cleared: 8
> Items Flagged and pulled for Destruction: 250
* Staff
> Police positions-59: 3 open positions / 1 in Field Training Program
> Dispatch positions-12: 9 available for service / 3 in training
> Animal Control Positions-4: 4 available for service
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