Shawnee citizens who have tree limbs to dispose of are encouraged to take the following actions:
1. Small limbs that are or can be cut into lengths of 3 feet or less should be bundled together and
set at curbside for Central Disposal the citys trash contractor to remove.
2. Citizens with the ability to haul limbs may take them to the Citys Debris Reduction Site west of Twin Lakes # 1 on Homer Lane during the hours of 8 am and 3 pm on Thursday and Friday December 26 & 27. Proof of residency is required such as a drivers license or utility bill. Only tree limbs are eligible for disposal at this site. No construction materials and no trash. Additional dates may be announced for this site to be open if conditions warrant.
3. Citizens without the ability to haul limbs should place their larger limbs at the curbside for removal.
Thursday, December 26, 2013
Monday, December 23, 2013
Bulk Waste schedule for January 2014.
The curbside Bulk Waste schedule for January 2014 has been posted on our Sanitation Page. Click the link below to view it.
Friday, December 20, 2013
Ice Storm Warning
Emergency Management Director now reports that Pottawatomie County is now in the Ice Storm Warning. One half to three quarters of inch of ice now possible in Shawnee along with snow accumulations up to 4 inches possible.
Time line hasnt changed. It appears the cold air will sag farther south than previously thought increasing our frozen precipitation amounts.
Time line hasnt changed. It appears the cold air will sag farther south than previously thought increasing our frozen precipitation amounts.
City of Shawnee Snow Routes
The City Shawnee Snow Removal Policy provides for primary streets and roads snow removal around the City. These routes are maintained in a structured manner from Priority, Secondary and Low Priority for snow and ice removal.
Attached is a map displaying these routes. Please keep this in mind when traveling around the City during such weather.
<a href=http://www.ShawneeOK.org/Publications/Files/ShawneeSnowRoutes.pdf>Snow Remove Route Map (PDF)</a>
Attached is a map displaying these routes. Please keep this in mind when traveling around the City during such weather.
<a href=http://www.ShawneeOK.org/Publications/Files/ShawneeSnowRoutes.pdf>Snow Remove Route Map (PDF)</a>
Thursday, December 19, 2013
RFP - Parks Master Plan
NOTICE TO BIDDERS<br>
<br>
Sealed bids will be received by the City of Shawnee, 9th & Broadway, P. O. Box 1448, Shawnee, Oklahoma, up to 4:00 p.m., Tuesday, January 21, 2014, for:<br>
<br>
<br>
REQUEST FOR PROPOSALS FOR PROFESSIONAL CONSULTANT SERVICES TO<br>
DEVELOP A PARKS MASTER PLAN FOR THE CITY OF SHAWNEE<br>
<br>
Instructions and bid documents are available to qualified bidders at the Fairview Cemetery office located at 1400 N. Center Street Shawnee, Oklahoma 74801 from 8:00 am to 4:00 pm Monday - Friday.<br>
<br>
Each bid shall be filed in a sealed envelope. On the front of each envelope shall be written the following words to the left of the address:<br>
<br>
BID - REQUEST FOR PROPOSALS FOR PROFESSIONAL CONSULTANT SERVICES TO DEVELOP A PARKS MASTER PLAN FOR THE CITY OF SHAWNEE<br>
January 21, 2014<br>
<br>
The ORIGINAL bid shall be filed with the City Clerk of the City of Shawnee at 16 W. 9th Street, together with a sworn non-collusion affidavit in writing that the bidder has not entered into any agreement, expressed or implied, with any other bidder, or bidders, for the purpose of limiting the bid, or bidders or parcel out to any bidder, or bidders or any other persons, any part of the contract or subject matter of the bid.<br>
<br>
Bids will be opened and considered by the Board of City Commissioners at a Public Meeting in the City Hall Commission Chambers, 16 W. 9th Street Shawnee, Oklahoma 74801, at 6:30 p.m., Tuesday, January 21, 2014.<br>
<br>
The City of Shawnee reserves the right to reject any or all bids.<br>
<br>
City offices will be closed on December 24th & 25th and January 1st & 20th.
<br>
Sealed bids will be received by the City of Shawnee, 9th & Broadway, P. O. Box 1448, Shawnee, Oklahoma, up to 4:00 p.m., Tuesday, January 21, 2014, for:<br>
<br>
<br>
REQUEST FOR PROPOSALS FOR PROFESSIONAL CONSULTANT SERVICES TO<br>
DEVELOP A PARKS MASTER PLAN FOR THE CITY OF SHAWNEE<br>
<br>
Instructions and bid documents are available to qualified bidders at the Fairview Cemetery office located at 1400 N. Center Street Shawnee, Oklahoma 74801 from 8:00 am to 4:00 pm Monday - Friday.<br>
<br>
Each bid shall be filed in a sealed envelope. On the front of each envelope shall be written the following words to the left of the address:<br>
<br>
BID - REQUEST FOR PROPOSALS FOR PROFESSIONAL CONSULTANT SERVICES TO DEVELOP A PARKS MASTER PLAN FOR THE CITY OF SHAWNEE<br>
January 21, 2014<br>
<br>
The ORIGINAL bid shall be filed with the City Clerk of the City of Shawnee at 16 W. 9th Street, together with a sworn non-collusion affidavit in writing that the bidder has not entered into any agreement, expressed or implied, with any other bidder, or bidders, for the purpose of limiting the bid, or bidders or parcel out to any bidder, or bidders or any other persons, any part of the contract or subject matter of the bid.<br>
<br>
Bids will be opened and considered by the Board of City Commissioners at a Public Meeting in the City Hall Commission Chambers, 16 W. 9th Street Shawnee, Oklahoma 74801, at 6:30 p.m., Tuesday, January 21, 2014.<br>
<br>
The City of Shawnee reserves the right to reject any or all bids.<br>
<br>
City offices will be closed on December 24th & 25th and January 1st & 20th.
Monday, December 16, 2013
Trash Collection- Holiday Schedule (Christmas and New Year`s Day)
Central Disposal will be closed on Christmas Day (Wednesday, December 25th) <br>
Wednesday's route will be picked up Thursday, December 26th.<br>
Thursday's route will be picked up Friday, December 27th <br>
Friday's route will be picked up Saturday, December 28th <br>
---------------------------------------------------------<br>
Central Disposal will be closed on New Year's Day (Wednesday, January 1st) <br>
Wednesday's route will be picked up Thursday, January 2nd <br>
Thursday's route will be picked up Friday, January 3rd <br>
Friday's route will be picked up Saturday, January 4th <br>
Wednesday's route will be picked up Thursday, December 26th.<br>
Thursday's route will be picked up Friday, December 27th <br>
Friday's route will be picked up Saturday, December 28th <br>
---------------------------------------------------------<br>
Central Disposal will be closed on New Year's Day (Wednesday, January 1st) <br>
Wednesday's route will be picked up Thursday, January 2nd <br>
Thursday's route will be picked up Friday, January 3rd <br>
Friday's route will be picked up Saturday, January 4th <br>
Municipal Court lunch hours on Friday, December 20, 2013
On Friday, December 20th, 2013 only Municipal Court will be closed for lunch from 11:45am to 1:15pm. We are sorry for any inconvience this may cause. Remember you can pay your ciation on line at www.shawneeok.org/court.
Friday, December 13, 2013
Staff Activity Report for Dec 1 - Dec 7, 2013
CITY MANAGERS OFFICE/Brian McDougal, Manager
. Attended the area Red Cross board meeting. This meeting is in preparation for our "All Bets on Red" fundraising event in February.
. Preparation for the Monday's City Commission meeting.
. Conference call with Dudley Hyde with McAfee and Taft to finalize our pension choice plan decisions.
. Conference call with Leo Pressley to debrief from the Commission planning session and to discuss other future facilitation and staff training opportunities.
. Discuss with Staff regarding a proposal to potentially do corporate memberships for employees with the YMCA.
. Met with Commissioners Harrod and Agee to discuss various items such as recycling, water and sewer projects and branding of the City.
. Initial meeting with OG&E to discuss increasing our energy efficiency and Automatic Meter Reading.
. Meeting to discuss the brand of the City with John Ayers.
. Conference call to discuss the update of the City Travel, Uniform and dress policies.
. City Manager Association Board meeting conference call to discuss the replacement of our executive director.
<HR>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
. Federal Street Bridge Repair Project: Weather has held up putting the final touches (i.e. staining of decorative concrete walls) of the bridge project. Bridge has been open to traffic though. The staining (coloring) of the natural rock looking concrete walls was scheduled for the first week in December, but that work had to be postponed due to the snow, ice, sleet and frigid temperatures we experienced. Because the coloring cannot be done in cold temperatures, it is difficult to schedule an exact time when that work will occur, and we will just have to wait until a warming trend is forecasted to reschedule the work.
. ADA Sidewalk and Ramps Project: Work resumed on the ramps at the intersection of 10th and Union. When that intersection is completed, we will put a halt on further work by the current contractor (All Roads Paving), and just rebid the project in early spring 2014 when weather will be more cooperative to allow steady production on this type project.
. 10th Street Bridge Repair: Street Department completed removal/replacement of cracked concrete paving to the immediate west of bridge structure, and traffic has been reopened on 10th Street. There is still a severe erosion issue at the northwest abutment of the bridge structure what has caused us to barricade off part of the street to keep traffic approximately 10-15 feet from the curbs edge. To expedite correction of the erosion problem, staff (Street Department) has purchased the steel pile sheeting separately, and have hired Rent-A-Cranes to install the pile sheeting. Work is scheduled to take place Dec 23-24, and should be accomplished within those two days. Upon completion of the sheeting installation, the Street Department will commence with backfilling and compacting the material in-place.
Projects under Design by Engineering Dept.:
. Main Street Streetscape Project
. Municipal Swimming Pool Parking Lot
. 10th Street Drainage Structure Repair
. Federal Street Bridge Waterline Replacement.
. Whitaker Street (Center to Draper) Waterline Replacement
. Tucker Sanitary Sewer Replacement Project.
. Various sanitary sewer line projects by pipe-bursting for SMA.
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
. Registered individual storm shelters
. Continued coordination with local, FEMA and State officials on projects for Disaster Recovery
. Continued preparation of materials for updated Emergency Operations Plan
. Met with City Engineering and OK Water Resources Board officials to review new Twin Lakes Dams breach inundation maps on Wednesday morning.
. Attended several coordination calls with National Weather Service and State Emergency Management concerning impending winter storm and coordinated with city and county staff concerning potential operations.
Capital Projects Update:
. Telephone System Replacement: PRI Contract countersigned by a.t. & t. and work to be scheduled
. Communications Systems Upgrades: Motorola- Portable radios received at shop. Communications Technician working on programming and training package for users
. City of Shawnee: Director still working on site layout, equipment, and supply issues
. Outdoor Warning Devices: Radio control boxes installed. Vendor to return to install electrical service connections
. Public Storm Shelters: Director prepared agreement for use of facilities and sent to the organization for approval.
<HR>
UTILITY DEPARTMENT/Steve Nelms, Director
Water Treatment Plant (Staff of 10)
Average production: *MGD: 3.332 Last week: *MGD: 3.345
*MGD: Million Gallons Daily
. Pumped 1,563,407,000MG to date compared to 1,414,643,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.084 **BOD: 18 mg/l ***TSS: 7 mg/l
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
. Performed routine maintenance and testing on the plant
Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.152 **BOD: 3.7 mg/l ***TSS: 4.8 mg/l
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
. 99,000 gallons of bio-solids have been hauled for this month
. Performed routine maintenance and testing on the plant
Water Distribution (Staff of 11)
Service Calls: 59, Main Breaks: 2, Leak Checks: 16, Cut-offs: 3, Reset Water Meters: 2, Service Lines: 0; Water/Sewer Line Locates: 263
. Worked on shop tickets, and service orders from customer service.
Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 8 different locations
. Performed serviceability check on fire hydrants at 1 different location
. Performed annual fire hydrant flow testing at 15 locations
Wastewater Collection (Staff of 7)
Sewer lines flushed: 17,675 ft. Flushed (year to date): 998,848 ft.
Total Service Calls: 32, Sewer Lines Checked: 28, Lift Stations Checked: 17 Emergency Sewer Calls: 2, Camera Lines: 564 ft., and Manholes located: 5
* Capital Projects
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff had training on it Tuesday, July 9th, 2013. Staff met with SRB on Friday, August 9th, 2013 to go over Waste Water Collection, Waste Water Treatment, Water Supply and Treatment, and Water Distribution. On August 19th, 2013 the Wastewater Hydraulic Model Software was approved by Commission. Currently waiting on installation of the software. SRB conducted a Filter Media Evaluation on Wednesday, August 28th, 2013 which lasted fourteen hours; results are still pending. Staff also had a meeting with SRB the same day, discussion of getting Commissioners updated were among the topics. Staff and Carollo Engineers met with DEQ on Thursday, August 29th, 2013 to go over possible options for the wastewater treatment system. SMA staff sent SRB information requested for the Southside Wastewater Treatment Plant, and an updated list of manholes needed for the sewer model software. Staff will meet with SRB on Friday, September 13th, 2013 to receive training on the hydraulic water model software. Staff had a conference call with Carollo Engineers on Wednesday, September 18th discussing the Wastewater Plant's immediate needs. Staff had a conference call with SRB on Wednesday, September 25th, items discussed were data needed for the master plan, phased projects, and updates on progress. Staff has gathered, sent part of the data, and is currently compiling the remainder of the data requested. SRB and Carollo Engineers met with City Commission and presented an update with visuals at the Special Call Meeting on Monday, September 30th. Staff had a conference call with SRB and Carollo Engineers on October 9th, 2013. SRB requested more sewer and water flow information for the water and sewer models) staff is currently working on). SRB delivered draft reports on the filter media, and returned plans and documents that were scanned recently on Friday, October 10th, 2013. Staff had a conference call with SRB on October 24th, 2013. SRB requested more sewer information for the sewer model (staff is currently working on). Staff gathered more camera footage for engineers to put in model. Staff sent SRB more data from the hydrant flow loggers and largest water users. Staff gathered and submitted data for the water tower study.
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has completed pipe burst from Horace Mann School to Center. Contractor has pulled 578 ft of sewer at the 1900 block of Broadway. 115' of 12" pipe was installed at the 1100 block of Philadelphia. The 1900 block of Union has been bursted and services are being hooked up to the new line. Contractors are now at the location of Oakland and Pennsylvania. All pipe has been pulled and services are being attached to new line. Crews have gone back to do clean up on the last two bursts. Contractors are now at the location of Northridge and Janeway. Pipe has been pulled and services are being reconnected. Contractors have finished Northridge. Contractors have finished the final burst on Delaware. Contractors have moved to Chandler Street, and have located services and blown out manholes in order to pull new pipe. Contractors have moved to Beckley Street. Contractors are attaching services on Beckley run. Contractors are prepping line off of Market and Dill for bursting, and cleaning up previous projects.
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor cut out dirt around lift station and driveway. Survey shots have been taken. Staff met with Jordan Contractors on Wednesday, September 25th, and it was decided to remove the existing wet well, and replace with a new lift station in order to make it more efficient and current with other lift stations. Jordan has removed the old station and has poured and coated the base of the new lift station, and has set the first pre-cast section of the new wet well. Piping for wet well has been installed. The new valve box has arrived and contractors with start again on Monday, November 25th, 2013. Pumps have been installed and all plumbing from old wet well to new station has been done. Contractors are currently waiting on electrician.
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded this project on May 6th, 2013. Contractors have exposed the Wes Watkins line for the meter vault, and cut into it to drain the remaining water. The meter will be assembled then lowered into the pit to assure accurate cuts are made as to not take out too much, or too little of the existing pipe. Contractors have poured the floor of the vault at Wes Watkins, and have assembled the meter. Jordan Contractors have hired a contractor to build the vault itself. The remaining two meter vault areas have been located, and lines are being potholed to verify depths. The walls for the meter at Wes Watkins are being formed. The walls were poured on Thursday, September 19th, and the lid for the vault was poured Wednesday, September 25th. After the forms for the lid are removed the last step is to tie in the electricity for the sump pump. The Beard Street and Southside vaults have been set and are operational. All meters are installed and operational. Waiting for electricity to be ran to Wes Watkins vault. OG&E has been contacted about placing a meter at the Wes Watkins vault, and added to our existing account. Contractors are waiting on the tower for the SCADA system, which will take approximately 6 weeks.
Jefferson Terrace Water Line Replacement, COS-SMA-14-01 Jordan Contractors was awarded the bid on August 5th, 2013. Estimated start date for this project is October 1st, 2013. Kickapoo has been bored and the 24" main on the east side has been tapped in order to tie in the new 8" main for Burns St. Approximately 100' of water line has been laid, a few of the services have been bored, and new poly line with the tracer wire has been ran. Contractors have finished the 8" water line on Burns. Waterlines on Jefferson Place and Jefferson Circle have been completed, and contractors have moved over to Chapman Street. Project is about 85% complete with all water lines installed. Waiting for results on Bac-t samples for first run. Waiting on results on Bac-t for Overland Court. Running new service lines.
24" Sewer Rehab Project (Sliplining Existing 24" Concrete Pipe), COS-SMA-13-07- Urban Urban Contractors was awarded the bid on August 19th, 2013. Staff met with Urban Contractors for a pre-work meeting on August 28th, 2013. Work will commence when the slip line arrives. Contractors are still waiting on pipe to arrive. Project started on Wednesday, November 20th, 2013. Contractors dug receiving pit and started to push pipe. Approximately 800' has been pushed. Slip line has been installed from the start of the project to the manhole inside the treatment plant. Waiting on estimate to do section under clarifier to head works.
Repair and Restoration of the River Bank Failure at the WTP, including sludge removal- Smith Roberts Baldischwiler, LLC is currently in the engineering phase. SRB had their survey team on site August 28th, 2013. Staff met with SRB and FEMA on Friday, September 20th to review the erosion damage. The estimated cost for the repairs to the river bank is around $200,000.00. Staff collected soil samples for SRB for the sludge lagoon project at the Water Treatment Plant.
<HR>
AIRPORT/Keenan English, Assistant Airport Manager
. World Fuel Services Alliance Program has gone into effect. Pilots can now use World Fuel Alliance cards to purchase fuel at discounted prices. In exchange, World Fuels will market Shawnee Regional Airport at no cost to corporations and businesses that fly corporate jets.
. FY2013-2014 budget process complete
. PAPI lights and runway lights have been repaired. Awaiting parts for the windsock and rotating beacon.
. Staff is in the process of installing hardware/ software to count operations at SNL.
. New electronic fuel pump display has arrived and is being installed. Installation will require minor electrical work done by an outside contractor.
. Staff has obtained supplies for Hangar 13 ceiling repair. Repairs will start on December 18th.
. Staff is gradually sealing T-hangars and other airport structures that are vulnerable to rain leaks.
. The airport now has adequate supplies for spill clean-up and prevention. A Spill Prevention, Control, and Countermeasure (SPCC) plan has been drafted. Waiting approval from the Oklahoma Corporation Commission and the City Engineering Department.
. New airport sign is being built.
. The airport has hired a new part-time weekend position.
. Airport website changes are being made.
. The airport is seeking options/quotes to remove donated piers from OBU's property to a city location that has not yet been determined.
Fuel Sales
Fuel sales continue to steadily increase:
. November 2012 = Avgas 2,930.02 gal; Jet A 1,680.89 gal
. November 2013 = Avgas 2,956.42 gal; Jet A 5,148.14 gal
Airport Advisory Board
. Regular monthly meeting for December 18th has been cancelled
. The AAB recommended donating old unused runway/taxiway lights.
. The AAB recommended modifications of a certain T-Hanger be allowed.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
Parks Maintenance Division (Staff of 8)
. Daily cleanup route on Main St and Parks
. Mowing/weed eating in Parks/Lake/street ROWs (slowing down)
. Workforce employees from Federal Grant working in the Lake area
. Helped build parade float
. Helping Traffic control hang snowflakes
. Clearing sidewalks and parking lots of snow and ice
. Put up Christmas decorations
. Working on Monthly Park Inspections
Cemetery Division (staff of 4)
. 1 burials last week
. Cemetery gates are being closed at 5:00 pm every day for winter
. Filling graves that have settled
. Preparing for internments
. Leveling markers
Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. Working with insurance company to get Police vehicles repaired
. Checking into grant information for natural gas conversions
. 46 units in last week with 56 total repairs
. EVT schools and testing
Shawnee Twin Lakes
. The repair of the floating fishing dock is complete.
. Workforce grant has six workers at the Lake picking up trash in the ROWs and cutting trees that are down or damaged
Wes Watkins Reservoir
. Crews are working on mowing and weed eating.
. Several pipe liners are staying in the RV Park and several RV groups are keeping the Park full
Municipal Swimming Pool
. Architects will have complete engineered drawings to the Health Department for review this coming week. Staff and architects have had to work through some issues with the Health Department on code interpretation. Staffs best guess on going out for bid will be the end of December or the first of January.
Auditorium Exterior Restoration and Window Replacement
. Project is moving along good and is about 50% complete; windows should be coming in soon
City Hall ADA Restroom Project
. Project out for bid.
Certified Healthy Communities
. The application for certification has been turned in; staff is waiting to hear on certification. When the grant process opens up staff will fill out paperwork and submit. In the mean time staff is working on a sample ordinance for store front signage regulation and policies on tobacco and alcohol advertisement.
. Staff is also working with Gateway to Prevention on signage for the new tobacco ordinance.
Alternative Fuels
. Staff has joined up with the Central Oklahoma Clean Cities as a stakeholder in hopes to be able to apply for grant monies to convert city vehicles to natural gas or propane. Our first meeting is December 17th.
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
. December 5, OG&E
. December 6, Realtors Party
. December 7-8, HOYRA, canceled due to weather
. December 7, Birthday Party
. December 7, Memorial Service
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
Planning
. Staff is reviewing applications for Round #3 of the Façade Grant Program
. Staff met with developers and discussed current and pending projects.
. Staff attended the December 2 City Commission meeting.
. Staff attended and presented information at the December 4 Planning Commission meeting.
. Staff presented an update on current development activity to the Chamber of Commerce Ambassador Committee.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 37 active cases
o Derelict Vehicles: 4 active cases
o Junk/Trash: 15 active cases
o Tall Grass/Weeds: 44 active cases
Project Updates
1. Zoning Code Update- Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code. The Planning Commission will discuss commercial zoning at their January 8 regular meeting.
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Prepare for monthly airport meeting
. Worked on the MD & A letter for auditors
. Attended the CVB monthly meeting
. Worked on sales tax collection
. Worked on transmittal letter for audit
. Worked in statistical section for audit
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
City Clerk
. Preparation of City Commission and Authorities minutes for the December 2, 2013 meeting
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
Utility Billing/Customer Service
. Zone 3 billing (12/4/13)
. Zone 3 cut-off (12/4/13)
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o VoIP Telephony Project - Still waiting for PRI from AT&T for several months now
o Remote VPN Replacements - Water Treatment Plant and Unzner Center Scheduled next week
o TCM Imaging Solution Project - Utility Billing functioning with scanner, Need review with finance for more use, Court paperless final
o Unitrends Backup Appliance Deployment Part 2 - Secondary Unit received, being configured for deployment
o Mobile Device Management Deployment - Continued deployment on one by one basis
o Web Server Migration - Major code updates completed, testing, updating on new box, Working on Intranet site
o AFIX System Replacement - Deploying localized virtual 32bit client to work around OSBI 64bit limits
o License Plate Reader Server component - Server component completed, need web code for easy lookup / integration lookups
o EOC Interactive Projector Replacement -Waiting for Emergency Management to attend training and train others/manage
o Home Drive Storage migration - Test migrations performed, permission issues to resolve
o Brazos Citation Import for Global System - Waiting for vendor next move / conference
o GeoSafe Fire Mobile - iPads being deployed for testing and final configuration tweaking by Fire Training
o GeoInfo Web App - Final code developed, need volunteer to use iPad to map/photograph murals, horses, etc
o Police AVL Solution - Discussion GPS device options, why Global Software cannot support standard cell card GPS, Verizon testing GPS solution
o Police Mobile Vendor Change - Received all cell cards for police mobiles, migration continues one by one MU system
o Global/Firehouse Interface - Newest version being sourced and deployed on sync system
o Digital Cutover changes for BCI Cable / Ch30 to Ch3 - Inventory of City Hall / Annex TVs' required for digital tuning, Meeting with John Gibbs completed, future meetings planned
o Airport Audio Logger System - System built, software being installed and tested for deployment
o Internal Fiber Interconnect / Backup sub-network build out - Specifications and option selections begun
o Provided PIO duties for winter weather activity
o Various workstation patches reviewed and applied across the enterprise
<HR>
FIRE DEPARTMENT/David Short, Chief
Suppression
Responded to 96 emergency calls broken down by type below:
. Fires: 7
. Rescue & EMS: 62
. Hazardous conditions: 2
. Service Calls: 5
. Good Intent Calls: 14
. False Alarms: 6
. Overpressure Rupture, Explosion: 0
Fire Prevention
Plan Reviews
. None
New Construction Inspections
. None
Requested / Administrative Inspections:
. 3 different locations
Permits and On-Site Inspections
. 1 open burn permit
Training
. Lieutenant Academy Phase II (3 Members) (12/3/13)
. Shift Training w/ Medical Director (12/17-19/13)
. EMT Transitional Refresher (All Shifts) (1/13-17, 20/14)
. Dispatcher Training Planning Committee Meeting @ G.C.T.C. (11/18/13)
. Draft May Day SOG Submitted (5/30/13)
. Draft NFIRS SOG
. Firehouse Management & Quality Control
. N.R.E.M.T. - C.E.U. Program Management
. Continuation Training (7) Probationary Fire Fighter's
. Continuation Training (3) Lt. Candidates
. Development Minimum Company Standards (4th Quarter 2013)
. Firehouse Software Integration with Global CAD (TBD)
. GEOSAFE Deployment - All Apparatus (TBD)
. EMS Skills Evaluation (TBD)
. Documentation SOG (Draft)
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
Police
. Police reports: 120 / arrests: 22
Total Citations: 60 Handwritten Citations: 13 E-Citations: 47 Percent of E-Citations: 78.33 %
Dispatch
. Dispatch managed 1420 calls (Police/Fire/EMS)
Accreditation/Lt. King, Accreditation Manager
. Working in accreditation files
. Assisting with new officers
CID
. 23 Cases Forwarded to CID for Review
. 7 Felony Cases Assigned / 0 Misdemeanor Cases Assigned / 4 Other Cases Assigned
. 7 Felony Cases Cleared / 0 Misdemeanor Cases Cleared / 1 Other Cases Cleared
. 4 Felonies Filed through DA's Office
. 7 No Further Needed (NFN) Cases
. $2,981 Total Property Recovered
. 2 Assists with Patrol and Other Agencies
COP's Grant Program
. DA Task Force - Range day
. Conducted Face Book surveillance
. Conducted drug house surveillance
. Investigated drug tips
. MATSC meeting
. Safe Corridor meeting
. Traffic stop arrested two for possession of CDS Methamphetamine
. Seized approx $3320
. Prepared cases for DAs office
. Meeting with ADA re: trafficking
. Honor guard detail: funeral of former officer
. Search for wanted felon
. Coordinate with OBN for evidence on trafficking case
. Process meth lab fire
. Assisted with EOD
Evidence
. Number of evidence items brought in: 54
. Number of evidence items released: 1
. Number of found property items taken in: 32
. Number of items submitted to the OSBI: 4
. Number of evidence disposition files/cases cleared: 1
. Items Flagged & Pulled for Destruction: 0
Staff
Police Officers - 59 / 3 in training status / 1 deployed on Military / 51 available
. Dispatch positions - 13 / 11available for service / 3 in training status / 2 open position
. Animal Control Positions - 4 / 4 available for service
Animal Control
> Calls Responded: 56 >Animals Impounded: 26 >Animals reclaimed: 9 >Animals adopted: 0
. Attended the area Red Cross board meeting. This meeting is in preparation for our "All Bets on Red" fundraising event in February.
. Preparation for the Monday's City Commission meeting.
. Conference call with Dudley Hyde with McAfee and Taft to finalize our pension choice plan decisions.
. Conference call with Leo Pressley to debrief from the Commission planning session and to discuss other future facilitation and staff training opportunities.
. Discuss with Staff regarding a proposal to potentially do corporate memberships for employees with the YMCA.
. Met with Commissioners Harrod and Agee to discuss various items such as recycling, water and sewer projects and branding of the City.
. Initial meeting with OG&E to discuss increasing our energy efficiency and Automatic Meter Reading.
. Meeting to discuss the brand of the City with John Ayers.
. Conference call to discuss the update of the City Travel, Uniform and dress policies.
. City Manager Association Board meeting conference call to discuss the replacement of our executive director.
<HR>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
. Federal Street Bridge Repair Project: Weather has held up putting the final touches (i.e. staining of decorative concrete walls) of the bridge project. Bridge has been open to traffic though. The staining (coloring) of the natural rock looking concrete walls was scheduled for the first week in December, but that work had to be postponed due to the snow, ice, sleet and frigid temperatures we experienced. Because the coloring cannot be done in cold temperatures, it is difficult to schedule an exact time when that work will occur, and we will just have to wait until a warming trend is forecasted to reschedule the work.
. ADA Sidewalk and Ramps Project: Work resumed on the ramps at the intersection of 10th and Union. When that intersection is completed, we will put a halt on further work by the current contractor (All Roads Paving), and just rebid the project in early spring 2014 when weather will be more cooperative to allow steady production on this type project.
. 10th Street Bridge Repair: Street Department completed removal/replacement of cracked concrete paving to the immediate west of bridge structure, and traffic has been reopened on 10th Street. There is still a severe erosion issue at the northwest abutment of the bridge structure what has caused us to barricade off part of the street to keep traffic approximately 10-15 feet from the curbs edge. To expedite correction of the erosion problem, staff (Street Department) has purchased the steel pile sheeting separately, and have hired Rent-A-Cranes to install the pile sheeting. Work is scheduled to take place Dec 23-24, and should be accomplished within those two days. Upon completion of the sheeting installation, the Street Department will commence with backfilling and compacting the material in-place.
Projects under Design by Engineering Dept.:
. Main Street Streetscape Project
. Municipal Swimming Pool Parking Lot
. 10th Street Drainage Structure Repair
. Federal Street Bridge Waterline Replacement.
. Whitaker Street (Center to Draper) Waterline Replacement
. Tucker Sanitary Sewer Replacement Project.
. Various sanitary sewer line projects by pipe-bursting for SMA.
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
. Registered individual storm shelters
. Continued coordination with local, FEMA and State officials on projects for Disaster Recovery
. Continued preparation of materials for updated Emergency Operations Plan
. Met with City Engineering and OK Water Resources Board officials to review new Twin Lakes Dams breach inundation maps on Wednesday morning.
. Attended several coordination calls with National Weather Service and State Emergency Management concerning impending winter storm and coordinated with city and county staff concerning potential operations.
Capital Projects Update:
. Telephone System Replacement: PRI Contract countersigned by a.t. & t. and work to be scheduled
. Communications Systems Upgrades: Motorola- Portable radios received at shop. Communications Technician working on programming and training package for users
. City of Shawnee: Director still working on site layout, equipment, and supply issues
. Outdoor Warning Devices: Radio control boxes installed. Vendor to return to install electrical service connections
. Public Storm Shelters: Director prepared agreement for use of facilities and sent to the organization for approval.
<HR>
UTILITY DEPARTMENT/Steve Nelms, Director
Water Treatment Plant (Staff of 10)
Average production: *MGD: 3.332 Last week: *MGD: 3.345
*MGD: Million Gallons Daily
. Pumped 1,563,407,000MG to date compared to 1,414,643,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.084 **BOD: 18 mg/l ***TSS: 7 mg/l
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
. Performed routine maintenance and testing on the plant
Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.152 **BOD: 3.7 mg/l ***TSS: 4.8 mg/l
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
. 99,000 gallons of bio-solids have been hauled for this month
. Performed routine maintenance and testing on the plant
Water Distribution (Staff of 11)
Service Calls: 59, Main Breaks: 2, Leak Checks: 16, Cut-offs: 3, Reset Water Meters: 2, Service Lines: 0; Water/Sewer Line Locates: 263
. Worked on shop tickets, and service orders from customer service.
Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 8 different locations
. Performed serviceability check on fire hydrants at 1 different location
. Performed annual fire hydrant flow testing at 15 locations
Wastewater Collection (Staff of 7)
Sewer lines flushed: 17,675 ft. Flushed (year to date): 998,848 ft.
Total Service Calls: 32, Sewer Lines Checked: 28, Lift Stations Checked: 17 Emergency Sewer Calls: 2, Camera Lines: 564 ft., and Manholes located: 5
* Capital Projects
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff had training on it Tuesday, July 9th, 2013. Staff met with SRB on Friday, August 9th, 2013 to go over Waste Water Collection, Waste Water Treatment, Water Supply and Treatment, and Water Distribution. On August 19th, 2013 the Wastewater Hydraulic Model Software was approved by Commission. Currently waiting on installation of the software. SRB conducted a Filter Media Evaluation on Wednesday, August 28th, 2013 which lasted fourteen hours; results are still pending. Staff also had a meeting with SRB the same day, discussion of getting Commissioners updated were among the topics. Staff and Carollo Engineers met with DEQ on Thursday, August 29th, 2013 to go over possible options for the wastewater treatment system. SMA staff sent SRB information requested for the Southside Wastewater Treatment Plant, and an updated list of manholes needed for the sewer model software. Staff will meet with SRB on Friday, September 13th, 2013 to receive training on the hydraulic water model software. Staff had a conference call with Carollo Engineers on Wednesday, September 18th discussing the Wastewater Plant's immediate needs. Staff had a conference call with SRB on Wednesday, September 25th, items discussed were data needed for the master plan, phased projects, and updates on progress. Staff has gathered, sent part of the data, and is currently compiling the remainder of the data requested. SRB and Carollo Engineers met with City Commission and presented an update with visuals at the Special Call Meeting on Monday, September 30th. Staff had a conference call with SRB and Carollo Engineers on October 9th, 2013. SRB requested more sewer and water flow information for the water and sewer models) staff is currently working on). SRB delivered draft reports on the filter media, and returned plans and documents that were scanned recently on Friday, October 10th, 2013. Staff had a conference call with SRB on October 24th, 2013. SRB requested more sewer information for the sewer model (staff is currently working on). Staff gathered more camera footage for engineers to put in model. Staff sent SRB more data from the hydrant flow loggers and largest water users. Staff gathered and submitted data for the water tower study.
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has completed pipe burst from Horace Mann School to Center. Contractor has pulled 578 ft of sewer at the 1900 block of Broadway. 115' of 12" pipe was installed at the 1100 block of Philadelphia. The 1900 block of Union has been bursted and services are being hooked up to the new line. Contractors are now at the location of Oakland and Pennsylvania. All pipe has been pulled and services are being attached to new line. Crews have gone back to do clean up on the last two bursts. Contractors are now at the location of Northridge and Janeway. Pipe has been pulled and services are being reconnected. Contractors have finished Northridge. Contractors have finished the final burst on Delaware. Contractors have moved to Chandler Street, and have located services and blown out manholes in order to pull new pipe. Contractors have moved to Beckley Street. Contractors are attaching services on Beckley run. Contractors are prepping line off of Market and Dill for bursting, and cleaning up previous projects.
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor cut out dirt around lift station and driveway. Survey shots have been taken. Staff met with Jordan Contractors on Wednesday, September 25th, and it was decided to remove the existing wet well, and replace with a new lift station in order to make it more efficient and current with other lift stations. Jordan has removed the old station and has poured and coated the base of the new lift station, and has set the first pre-cast section of the new wet well. Piping for wet well has been installed. The new valve box has arrived and contractors with start again on Monday, November 25th, 2013. Pumps have been installed and all plumbing from old wet well to new station has been done. Contractors are currently waiting on electrician.
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded this project on May 6th, 2013. Contractors have exposed the Wes Watkins line for the meter vault, and cut into it to drain the remaining water. The meter will be assembled then lowered into the pit to assure accurate cuts are made as to not take out too much, or too little of the existing pipe. Contractors have poured the floor of the vault at Wes Watkins, and have assembled the meter. Jordan Contractors have hired a contractor to build the vault itself. The remaining two meter vault areas have been located, and lines are being potholed to verify depths. The walls for the meter at Wes Watkins are being formed. The walls were poured on Thursday, September 19th, and the lid for the vault was poured Wednesday, September 25th. After the forms for the lid are removed the last step is to tie in the electricity for the sump pump. The Beard Street and Southside vaults have been set and are operational. All meters are installed and operational. Waiting for electricity to be ran to Wes Watkins vault. OG&E has been contacted about placing a meter at the Wes Watkins vault, and added to our existing account. Contractors are waiting on the tower for the SCADA system, which will take approximately 6 weeks.
Jefferson Terrace Water Line Replacement, COS-SMA-14-01 Jordan Contractors was awarded the bid on August 5th, 2013. Estimated start date for this project is October 1st, 2013. Kickapoo has been bored and the 24" main on the east side has been tapped in order to tie in the new 8" main for Burns St. Approximately 100' of water line has been laid, a few of the services have been bored, and new poly line with the tracer wire has been ran. Contractors have finished the 8" water line on Burns. Waterlines on Jefferson Place and Jefferson Circle have been completed, and contractors have moved over to Chapman Street. Project is about 85% complete with all water lines installed. Waiting for results on Bac-t samples for first run. Waiting on results on Bac-t for Overland Court. Running new service lines.
24" Sewer Rehab Project (Sliplining Existing 24" Concrete Pipe), COS-SMA-13-07- Urban Urban Contractors was awarded the bid on August 19th, 2013. Staff met with Urban Contractors for a pre-work meeting on August 28th, 2013. Work will commence when the slip line arrives. Contractors are still waiting on pipe to arrive. Project started on Wednesday, November 20th, 2013. Contractors dug receiving pit and started to push pipe. Approximately 800' has been pushed. Slip line has been installed from the start of the project to the manhole inside the treatment plant. Waiting on estimate to do section under clarifier to head works.
Repair and Restoration of the River Bank Failure at the WTP, including sludge removal- Smith Roberts Baldischwiler, LLC is currently in the engineering phase. SRB had their survey team on site August 28th, 2013. Staff met with SRB and FEMA on Friday, September 20th to review the erosion damage. The estimated cost for the repairs to the river bank is around $200,000.00. Staff collected soil samples for SRB for the sludge lagoon project at the Water Treatment Plant.
<HR>
AIRPORT/Keenan English, Assistant Airport Manager
. World Fuel Services Alliance Program has gone into effect. Pilots can now use World Fuel Alliance cards to purchase fuel at discounted prices. In exchange, World Fuels will market Shawnee Regional Airport at no cost to corporations and businesses that fly corporate jets.
. FY2013-2014 budget process complete
. PAPI lights and runway lights have been repaired. Awaiting parts for the windsock and rotating beacon.
. Staff is in the process of installing hardware/ software to count operations at SNL.
. New electronic fuel pump display has arrived and is being installed. Installation will require minor electrical work done by an outside contractor.
. Staff has obtained supplies for Hangar 13 ceiling repair. Repairs will start on December 18th.
. Staff is gradually sealing T-hangars and other airport structures that are vulnerable to rain leaks.
. The airport now has adequate supplies for spill clean-up and prevention. A Spill Prevention, Control, and Countermeasure (SPCC) plan has been drafted. Waiting approval from the Oklahoma Corporation Commission and the City Engineering Department.
. New airport sign is being built.
. The airport has hired a new part-time weekend position.
. Airport website changes are being made.
. The airport is seeking options/quotes to remove donated piers from OBU's property to a city location that has not yet been determined.
Fuel Sales
Fuel sales continue to steadily increase:
. November 2012 = Avgas 2,930.02 gal; Jet A 1,680.89 gal
. November 2013 = Avgas 2,956.42 gal; Jet A 5,148.14 gal
Airport Advisory Board
. Regular monthly meeting for December 18th has been cancelled
. The AAB recommended donating old unused runway/taxiway lights.
. The AAB recommended modifications of a certain T-Hanger be allowed.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
Parks Maintenance Division (Staff of 8)
. Daily cleanup route on Main St and Parks
. Mowing/weed eating in Parks/Lake/street ROWs (slowing down)
. Workforce employees from Federal Grant working in the Lake area
. Helped build parade float
. Helping Traffic control hang snowflakes
. Clearing sidewalks and parking lots of snow and ice
. Put up Christmas decorations
. Working on Monthly Park Inspections
Cemetery Division (staff of 4)
. 1 burials last week
. Cemetery gates are being closed at 5:00 pm every day for winter
. Filling graves that have settled
. Preparing for internments
. Leveling markers
Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. Working with insurance company to get Police vehicles repaired
. Checking into grant information for natural gas conversions
. 46 units in last week with 56 total repairs
. EVT schools and testing
Shawnee Twin Lakes
. The repair of the floating fishing dock is complete.
. Workforce grant has six workers at the Lake picking up trash in the ROWs and cutting trees that are down or damaged
Wes Watkins Reservoir
. Crews are working on mowing and weed eating.
. Several pipe liners are staying in the RV Park and several RV groups are keeping the Park full
Municipal Swimming Pool
. Architects will have complete engineered drawings to the Health Department for review this coming week. Staff and architects have had to work through some issues with the Health Department on code interpretation. Staffs best guess on going out for bid will be the end of December or the first of January.
Auditorium Exterior Restoration and Window Replacement
. Project is moving along good and is about 50% complete; windows should be coming in soon
City Hall ADA Restroom Project
. Project out for bid.
Certified Healthy Communities
. The application for certification has been turned in; staff is waiting to hear on certification. When the grant process opens up staff will fill out paperwork and submit. In the mean time staff is working on a sample ordinance for store front signage regulation and policies on tobacco and alcohol advertisement.
. Staff is also working with Gateway to Prevention on signage for the new tobacco ordinance.
Alternative Fuels
. Staff has joined up with the Central Oklahoma Clean Cities as a stakeholder in hopes to be able to apply for grant monies to convert city vehicles to natural gas or propane. Our first meeting is December 17th.
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
. December 5, OG&E
. December 6, Realtors Party
. December 7-8, HOYRA, canceled due to weather
. December 7, Birthday Party
. December 7, Memorial Service
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
Planning
. Staff is reviewing applications for Round #3 of the Façade Grant Program
. Staff met with developers and discussed current and pending projects.
. Staff attended the December 2 City Commission meeting.
. Staff attended and presented information at the December 4 Planning Commission meeting.
. Staff presented an update on current development activity to the Chamber of Commerce Ambassador Committee.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 37 active cases
o Derelict Vehicles: 4 active cases
o Junk/Trash: 15 active cases
o Tall Grass/Weeds: 44 active cases
Project Updates
1. Zoning Code Update- Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code. The Planning Commission will discuss commercial zoning at their January 8 regular meeting.
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Prepare for monthly airport meeting
. Worked on the MD & A letter for auditors
. Attended the CVB monthly meeting
. Worked on sales tax collection
. Worked on transmittal letter for audit
. Worked in statistical section for audit
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
City Clerk
. Preparation of City Commission and Authorities minutes for the December 2, 2013 meeting
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
Utility Billing/Customer Service
. Zone 3 billing (12/4/13)
. Zone 3 cut-off (12/4/13)
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o VoIP Telephony Project - Still waiting for PRI from AT&T for several months now
o Remote VPN Replacements - Water Treatment Plant and Unzner Center Scheduled next week
o TCM Imaging Solution Project - Utility Billing functioning with scanner, Need review with finance for more use, Court paperless final
o Unitrends Backup Appliance Deployment Part 2 - Secondary Unit received, being configured for deployment
o Mobile Device Management Deployment - Continued deployment on one by one basis
o Web Server Migration - Major code updates completed, testing, updating on new box, Working on Intranet site
o AFIX System Replacement - Deploying localized virtual 32bit client to work around OSBI 64bit limits
o License Plate Reader Server component - Server component completed, need web code for easy lookup / integration lookups
o EOC Interactive Projector Replacement -Waiting for Emergency Management to attend training and train others/manage
o Home Drive Storage migration - Test migrations performed, permission issues to resolve
o Brazos Citation Import for Global System - Waiting for vendor next move / conference
o GeoSafe Fire Mobile - iPads being deployed for testing and final configuration tweaking by Fire Training
o GeoInfo Web App - Final code developed, need volunteer to use iPad to map/photograph murals, horses, etc
o Police AVL Solution - Discussion GPS device options, why Global Software cannot support standard cell card GPS, Verizon testing GPS solution
o Police Mobile Vendor Change - Received all cell cards for police mobiles, migration continues one by one MU system
o Global/Firehouse Interface - Newest version being sourced and deployed on sync system
o Digital Cutover changes for BCI Cable / Ch30 to Ch3 - Inventory of City Hall / Annex TVs' required for digital tuning, Meeting with John Gibbs completed, future meetings planned
o Airport Audio Logger System - System built, software being installed and tested for deployment
o Internal Fiber Interconnect / Backup sub-network build out - Specifications and option selections begun
o Provided PIO duties for winter weather activity
o Various workstation patches reviewed and applied across the enterprise
<HR>
FIRE DEPARTMENT/David Short, Chief
Suppression
Responded to 96 emergency calls broken down by type below:
. Fires: 7
. Rescue & EMS: 62
. Hazardous conditions: 2
. Service Calls: 5
. Good Intent Calls: 14
. False Alarms: 6
. Overpressure Rupture, Explosion: 0
Fire Prevention
Plan Reviews
. None
New Construction Inspections
. None
Requested / Administrative Inspections:
. 3 different locations
Permits and On-Site Inspections
. 1 open burn permit
Training
. Lieutenant Academy Phase II (3 Members) (12/3/13)
. Shift Training w/ Medical Director (12/17-19/13)
. EMT Transitional Refresher (All Shifts) (1/13-17, 20/14)
. Dispatcher Training Planning Committee Meeting @ G.C.T.C. (11/18/13)
. Draft May Day SOG Submitted (5/30/13)
. Draft NFIRS SOG
. Firehouse Management & Quality Control
. N.R.E.M.T. - C.E.U. Program Management
. Continuation Training (7) Probationary Fire Fighter's
. Continuation Training (3) Lt. Candidates
. Development Minimum Company Standards (4th Quarter 2013)
. Firehouse Software Integration with Global CAD (TBD)
. GEOSAFE Deployment - All Apparatus (TBD)
. EMS Skills Evaluation (TBD)
. Documentation SOG (Draft)
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
Police
. Police reports: 120 / arrests: 22
Total Citations: 60 Handwritten Citations: 13 E-Citations: 47 Percent of E-Citations: 78.33 %
Dispatch
. Dispatch managed 1420 calls (Police/Fire/EMS)
Accreditation/Lt. King, Accreditation Manager
. Working in accreditation files
. Assisting with new officers
CID
. 23 Cases Forwarded to CID for Review
. 7 Felony Cases Assigned / 0 Misdemeanor Cases Assigned / 4 Other Cases Assigned
. 7 Felony Cases Cleared / 0 Misdemeanor Cases Cleared / 1 Other Cases Cleared
. 4 Felonies Filed through DA's Office
. 7 No Further Needed (NFN) Cases
. $2,981 Total Property Recovered
. 2 Assists with Patrol and Other Agencies
COP's Grant Program
. DA Task Force - Range day
. Conducted Face Book surveillance
. Conducted drug house surveillance
. Investigated drug tips
. MATSC meeting
. Safe Corridor meeting
. Traffic stop arrested two for possession of CDS Methamphetamine
. Seized approx $3320
. Prepared cases for DAs office
. Meeting with ADA re: trafficking
. Honor guard detail: funeral of former officer
. Search for wanted felon
. Coordinate with OBN for evidence on trafficking case
. Process meth lab fire
. Assisted with EOD
Evidence
. Number of evidence items brought in: 54
. Number of evidence items released: 1
. Number of found property items taken in: 32
. Number of items submitted to the OSBI: 4
. Number of evidence disposition files/cases cleared: 1
. Items Flagged & Pulled for Destruction: 0
Staff
Police Officers - 59 / 3 in training status / 1 deployed on Military / 51 available
. Dispatch positions - 13 / 11available for service / 3 in training status / 2 open position
. Animal Control Positions - 4 / 4 available for service
Animal Control
> Calls Responded: 56 >Animals Impounded: 26 >Animals reclaimed: 9 >Animals adopted: 0
Wednesday, December 11, 2013
Shawnee Beautification Meeting Agenda
AGENDA<br>
Shawnee Beautification Committee<br>
December 12, 2013 - 4:00 PM<br>
Shawnee City Hall Emergency Operation Center Conference Room<br>
1) Call to Order.<br>
<br>
2) Roll Call and Declaration of a Quorum.<br>
<br>
3) Approval of Minutes for November 2013.<br>
4) Discussion and update on Harrison Street median and Kickapoo Median Flowerbed. ( Robert Cash) <br>
5) Discussion of Beautification Awards. (Janet Turner) <br>
6) Discussion and summary of all the things the Beautification Committee has accomplished this year. (Janet Turner)<br>
7) Old Business. <br>
8) New Business.<br>
<br>
9) Comments.<br>
<br>
10) Adjournment<br>
Shawnee Beautification Committee<br>
December 12, 2013 - 4:00 PM<br>
Shawnee City Hall Emergency Operation Center Conference Room<br>
1) Call to Order.<br>
<br>
2) Roll Call and Declaration of a Quorum.<br>
<br>
3) Approval of Minutes for November 2013.<br>
4) Discussion and update on Harrison Street median and Kickapoo Median Flowerbed. ( Robert Cash) <br>
5) Discussion of Beautification Awards. (Janet Turner) <br>
6) Discussion and summary of all the things the Beautification Committee has accomplished this year. (Janet Turner)<br>
7) Old Business. <br>
8) New Business.<br>
<br>
9) Comments.<br>
<br>
10) Adjournment<br>
Monday, December 9, 2013
Trash delays and updates.
Due to the slick roads Central Disposal is behind on trash pick-up, they are currently out finishing up Friday's route today. Please note there may be a delay in your trash service, they are making every effort to service all of our customers, while trying to be safe on the slick side roads. Please be patient as they plan to have all trash caught up by the end of day Wednesday. Thank you for your understanding.
Friday, December 6, 2013
Trash service not running Friday December 06th, 2013.
Due to the hazardous weather conditions Central Disposal will not be running their trash routes today. If weather permits they will run Friday's route on Saturday December 07th 2013.<br>
<br>
Sorry for the inconvenience.
<br>
Sorry for the inconvenience.
Thursday, December 5, 2013
Christmas Parade Rescheduled for 12/12/2013
Shawnee Christmas Parade Postponed
Because of the winter weather affecting Shawnee, the Annual Christmas Parade in Downtown Shawnee scheduled for this evening is being postponed. The parade will now be held at 6:30 PM on Thursday, December 12, 2013.
City officials made the decision based on changes in the weather forecast and the increased impact on public safety. As late as yesterday, it appeared that Shawnee would have a window of opportunity to hold the parade as originally scheduled. However today, the precipitation outlook has changed and the wind chill will be bigger factor than previously thought. The first wave of sleet and snow expected to impact our area will arrive later than anticipated, making travel conditions potentially worse than expected at parade time. The potential accumulating sleet and snow forecast has also gone up. Wind Chill index values are also expected to be in the single digits which will make conditions hazardous for parade participants and spectators.
Rather than cancel the parade all together, the decision was made to postpone the event for a week when weather conditions are expected to be more favorable. Many parade entrants expressed the desire to continue with the event after the many hours of planning and work put into their entries. The nighttime parade has been a Shawnee tradition for years, enjoyed by not only Shawnee residents but people from all around the area. By postponing the event one week, officials know people will be able to enjoy it much more and in a much safer environment.
Because of the winter weather affecting Shawnee, the Annual Christmas Parade in Downtown Shawnee scheduled for this evening is being postponed. The parade will now be held at 6:30 PM on Thursday, December 12, 2013.
City officials made the decision based on changes in the weather forecast and the increased impact on public safety. As late as yesterday, it appeared that Shawnee would have a window of opportunity to hold the parade as originally scheduled. However today, the precipitation outlook has changed and the wind chill will be bigger factor than previously thought. The first wave of sleet and snow expected to impact our area will arrive later than anticipated, making travel conditions potentially worse than expected at parade time. The potential accumulating sleet and snow forecast has also gone up. Wind Chill index values are also expected to be in the single digits which will make conditions hazardous for parade participants and spectators.
Rather than cancel the parade all together, the decision was made to postpone the event for a week when weather conditions are expected to be more favorable. Many parade entrants expressed the desire to continue with the event after the many hours of planning and work put into their entries. The nighttime parade has been a Shawnee tradition for years, enjoyed by not only Shawnee residents but people from all around the area. By postponing the event one week, officials know people will be able to enjoy it much more and in a much safer environment.
Christmas Parade Update is On
The Annual Shawnee Downtown Christmas parade is on and will start at 6:30pm tonight, Thursday, 12/5/2013. The weather will be cold so be prepared both entrants and spectators. There have been many very cold parade days in the past and it looks like we will add another one this year. Many entrants have expressed the desire to continue with the event after the many hours of planning and work put into their entries. Bundle up, come on down, and enjoy the 2013 parade.
Wednesday, December 4, 2013
2013 Christmas Parade Information
This is the information that was emailed to everyone that sent us an email address:<br>
<br>
Dear 2013 Christmas Parade Entrant:<br>
<br>
Thank you for your entry into the 2013 Shawnee Christmas Parade to be held Thursday, December 5. Here are the rules for the event:<br>
<br>
1. Check-in and line-up is between 5:00 and 6:00. You must check in - in person at the Parade Booth at the intersection of Main Street and Beard Street to pick up your number, which must be displayed in the front driver's side windshield as applicable.<br>
2. Most entries will line up along 7th Street (street running parallel to Main one block south), but a few will line up in other areas. Please see a volunteer wearing a bright vest for your specific location. It is recommend that you find your appropriate line-up spot and then send someone to the official check-in station at Main and Beard. <br>
3. If your entry includes a performance (such as a dance routine) before the judges and you require audio assistance, you must hand-deliver your music (CD format) to the sound technician at Main and Bell Street, at least 30 minutes prior to the event.<br>
4. If your entry includes animals, you are responsible for immediate clean-up during the event.<br>
5. No throwing of candy or gifts. If you want to distribute candy or other items to spectators, someone from your entry must walk alongside the crowd and hand it to them.<br>
6. There is only one official Santa Claus in the Parade and he rides in the Fire Engine at the end of the Parade. No other santas are allowed to participate.<br>
7. The Parade starts promptly at 6:30 PM. The official Parade Route is Main Street, from Beard east to Pennsylvania. When you complete the route, please wait on 7th Street until the end of the Parade. <br>
8. All entries are judged and a total of six awards/prizes are given out approximately 30 minutes after the Parade. The award ceremony is at Sips Kafe at 114 E. Main. <br>
<br>
We have received calls about the weather. At this time, the Parade will go on as scheduled. You will receive notification if there are any changes. <br>
<br>
Dear 2013 Christmas Parade Entrant:<br>
<br>
Thank you for your entry into the 2013 Shawnee Christmas Parade to be held Thursday, December 5. Here are the rules for the event:<br>
<br>
1. Check-in and line-up is between 5:00 and 6:00. You must check in - in person at the Parade Booth at the intersection of Main Street and Beard Street to pick up your number, which must be displayed in the front driver's side windshield as applicable.<br>
2. Most entries will line up along 7th Street (street running parallel to Main one block south), but a few will line up in other areas. Please see a volunteer wearing a bright vest for your specific location. It is recommend that you find your appropriate line-up spot and then send someone to the official check-in station at Main and Beard. <br>
3. If your entry includes a performance (such as a dance routine) before the judges and you require audio assistance, you must hand-deliver your music (CD format) to the sound technician at Main and Bell Street, at least 30 minutes prior to the event.<br>
4. If your entry includes animals, you are responsible for immediate clean-up during the event.<br>
5. No throwing of candy or gifts. If you want to distribute candy or other items to spectators, someone from your entry must walk alongside the crowd and hand it to them.<br>
6. There is only one official Santa Claus in the Parade and he rides in the Fire Engine at the end of the Parade. No other santas are allowed to participate.<br>
7. The Parade starts promptly at 6:30 PM. The official Parade Route is Main Street, from Beard east to Pennsylvania. When you complete the route, please wait on 7th Street until the end of the Parade. <br>
8. All entries are judged and a total of six awards/prizes are given out approximately 30 minutes after the Parade. The award ceremony is at Sips Kafe at 114 E. Main. <br>
<br>
We have received calls about the weather. At this time, the Parade will go on as scheduled. You will receive notification if there are any changes. <br>
Winter Weather Update 12/4/2013
The National Weather Service has upgraded the Winter Storm Watch for our area to a Winter Storm Warning effective 6 AM Thursday through 6 PM Friday.
There will be 2 waves of winter precipitation affecting our area. The first starts Thursday morning and ends Thursday afternoon. Light freezing rain is expected in our area-similar to the last winter storm we experienced. Up to 1/10th of an inch of accumulation is possible. This will mainly impact bridges and overpasses. The drive into work should be fine, The drive home should be mostly OK again with issues potentially on bridges and overpasses.
The second wave begins around 10 PM Thursday and continues through midday Friday. Mostly sleet changing over to snow by storms end is forecast for our area. Up to one inch of sleet accumulation is forecast. Travel conditions will be dangerous area-wide.
By the end of the storm, up to 1/4 inch of ice and up to 3 inches of snow are possible across Pottawatomie County.
Winds will remain around or below 15 MPH. So blowing snow should not be too much of a problem.
However, the winds will combine with below freezing temperatures to create very cold wind chill temperatures.
Temperatures are expected to remain below freezing until Tuesday afternoon next week.
There will be 2 waves of winter precipitation affecting our area. The first starts Thursday morning and ends Thursday afternoon. Light freezing rain is expected in our area-similar to the last winter storm we experienced. Up to 1/10th of an inch of accumulation is possible. This will mainly impact bridges and overpasses. The drive into work should be fine, The drive home should be mostly OK again with issues potentially on bridges and overpasses.
The second wave begins around 10 PM Thursday and continues through midday Friday. Mostly sleet changing over to snow by storms end is forecast for our area. Up to one inch of sleet accumulation is forecast. Travel conditions will be dangerous area-wide.
By the end of the storm, up to 1/4 inch of ice and up to 3 inches of snow are possible across Pottawatomie County.
Winds will remain around or below 15 MPH. So blowing snow should not be too much of a problem.
However, the winds will combine with below freezing temperatures to create very cold wind chill temperatures.
Temperatures are expected to remain below freezing until Tuesday afternoon next week.
Tuesday, December 3, 2013
Winter Weather Warning 12/3/2013
The National Weather Service has issued a Winter Storm Watch for our area which will be in effect from Thursday Morning through Friday Afternoon.
A cold front is expected to enter Northwest Oklahoma this evening and pass through the State by mid-morning Thursday.
Significant amounts of snow, sleet, and freezing rain are expected over parts of Oklahoma. The main snow and sleet impacts are most likely to occur near and North of a line from Altus to Lawton to Shawnee.
Farther South and East, ice accumulation will be the main concern because of freezing rain.
The difference between whether well see snow, freezing rain, or sleet is whether or not there is a layer of warm air aloft. If there is no warm air layer then well get snow. If there is a warm layer, then the depth of the layer will determine the precipitation type. A shallow layer of warm air means sleet. A deep layer of warm air means freezing rain.
TIMING: There will be a brief round of freezing rain on Thursday morning through mid-afternoon with accumulations of .10 inches possible on bridges, overpasses, and protected surfaces expected. Probably similar to what we experienced in the winter storm that impacted us 2 weeks ago. The main wave of precipitation is forecasted to start around 9 or 10 PM Thursday night and end by mid-day Friday. For our area this will most likely be in the form of sleet possibly changing over to snow by the end of the storm.
Temperatures are not expected to get above freezing until early next week.
MAIN IMPACT: Dangerous driving and walking conditions will result from accumulation of sleet. Travel impacts will be more widespread than with the previous storm.
OTHER IMPACTS: Ice accumulation in the freezing rain area and possibly in the sleet accumulation area may cause power outages and tree damage.
PRECAUTIONARY/PREPAREDNESS ACTIONS. Plan now for travel impacts and keep up with the latest weather information.
-Don Lynch
Emergency Management
A cold front is expected to enter Northwest Oklahoma this evening and pass through the State by mid-morning Thursday.
Significant amounts of snow, sleet, and freezing rain are expected over parts of Oklahoma. The main snow and sleet impacts are most likely to occur near and North of a line from Altus to Lawton to Shawnee.
Farther South and East, ice accumulation will be the main concern because of freezing rain.
The difference between whether well see snow, freezing rain, or sleet is whether or not there is a layer of warm air aloft. If there is no warm air layer then well get snow. If there is a warm layer, then the depth of the layer will determine the precipitation type. A shallow layer of warm air means sleet. A deep layer of warm air means freezing rain.
TIMING: There will be a brief round of freezing rain on Thursday morning through mid-afternoon with accumulations of .10 inches possible on bridges, overpasses, and protected surfaces expected. Probably similar to what we experienced in the winter storm that impacted us 2 weeks ago. The main wave of precipitation is forecasted to start around 9 or 10 PM Thursday night and end by mid-day Friday. For our area this will most likely be in the form of sleet possibly changing over to snow by the end of the storm.
Temperatures are not expected to get above freezing until early next week.
MAIN IMPACT: Dangerous driving and walking conditions will result from accumulation of sleet. Travel impacts will be more widespread than with the previous storm.
OTHER IMPACTS: Ice accumulation in the freezing rain area and possibly in the sleet accumulation area may cause power outages and tree damage.
PRECAUTIONARY/PREPAREDNESS ACTIONS. Plan now for travel impacts and keep up with the latest weather information.
-Don Lynch
Emergency Management
Tuesday, November 26, 2013
Shawnee's City Connect Channel 30 moving to Channel 3
As part of the digital upgrades to the local cable vendor's, the City's government channel, branded as "City Connect" and historically on local cable channel 30, will be moving to channel 3. If customers are on the new all-digital system, City Connect will be on Channel 3 and not on Channel 30.
The City Connect channel provides live City Commission meeting coverage and local information about City of Shawnee operations, upcoming events, and videos related to both City and local personal interest topics. Additionally local school sports replays are provided in the evenings for the most recent events. Oklahoma Baptist University also provides weekly local News Updates on Thursday evenings at 6:30pm through their media program during the school year.
The City Connect channel is also available via online streaming at <a href=http://www.ShawneeOK.org/Live>http://www.ShawneeOK.org/Live</a> for those without local cable access. For channel information and schedule visit <a href=http://www.ShawneeOK.org/CityConnect>http://www.ShawneeOK.org/CityConnect</a>.
Join us on Channel 3 on the new lineup and watch for more information programming in the future.
The City Connect channel provides live City Commission meeting coverage and local information about City of Shawnee operations, upcoming events, and videos related to both City and local personal interest topics. Additionally local school sports replays are provided in the evenings for the most recent events. Oklahoma Baptist University also provides weekly local News Updates on Thursday evenings at 6:30pm through their media program during the school year.
The City Connect channel is also available via online streaming at <a href=http://www.ShawneeOK.org/Live>http://www.ShawneeOK.org/Live</a> for those without local cable access. For channel information and schedule visit <a href=http://www.ShawneeOK.org/CityConnect>http://www.ShawneeOK.org/CityConnect</a>.
Join us on Channel 3 on the new lineup and watch for more information programming in the future.
Monday, November 25, 2013
Vehicle Accident Reports Online for Viewing / Downloading
If you have been in a vehicle accident report in the City of Shawnee city limits after November 1st, you can locate, view and download your accident report for insurance or personal needs from the Police Website.
You need to now a couple pieces of information unique to your accident for security purposes including the date of the accident and the accident number of other associated information specific to the accident.
If you need an accident report, check out the online form request on the <a href=http://www.ShawneeOK.org/Police>Shawnee Police Page at http://www.ShawneeOK.org/Police</a> and download your report for free.
You need to now a couple pieces of information unique to your accident for security purposes including the date of the accident and the accident number of other associated information specific to the accident.
If you need an accident report, check out the online form request on the <a href=http://www.ShawneeOK.org/Police>Shawnee Police Page at http://www.ShawneeOK.org/Police</a> and download your report for free.
City Administrative Offices Closed 11/28 and 11/29 For Thanksgiving
City Administrative offices will be closed for the Thanksgiving holiday on Thursday 11/28 and Friday 11/29 for the Thanksgiving holiday. City staff wish a safe, happy and thankful Thanksgiving to you all!
Staff Activity Report for Nov 10 - Nov 16, 2013
CITY MANAGERS OFFICE/Brian McDougal, Manager
. Preparation with staff for 11/12/13 City Commission meeting
. Attended House Speakers Coffee with T.W. Shannon at Benedict Street restaurant
. Attended the Central Oklahoma Economic Development District (COEDD) quarterly meeting
. Chaired the Canadian Valley District Roundtable meeting
. Attended the monthly PCDA meeting
. Met with officials from BCI to see their head in facility, talk about the rollout of their new digital service, and discuss issues with their system
<hr>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
. Federal Street Bridge Repair Project: Bridge is open to traffic! Remaining work to complete project is staining of decorative parapet wall. Staining of concrete cannot be done until newly placed concrete wall has had time to cure out (approx. 21 days), and then we will get the Contractor back the first part of December (weather permitting) to stain the wall. At that time the bridge will need to be closed again for just 2-3 days while that final work is completed.
. ADA Sidewalk and Ramps Project: There has been no production to report. They still have to install handicap ramps at the southwest corner of 10th and Union to complete this intersection. Contractor, All Roads Paving has not provided any reason(s) as to why they abandoned the jobsite and has not completed work at this intersection. A meeting was held with the Contractor and he relates he may not be able to resume work on the ramps until the middle part of January. Our displeasure was relayed to the Contractor and payment for work already performed at 10th & Union will be held until the entire work at the intersection is completed.
. 10th Street Bridge Repair: Street Department began removal/replacement of cracked concrete paving to the immediate west of bridge structure. Staff is in process of obtaining quotes from various Contractors to provide means to hammer in place pile sheeting that is needed for project to go forward. One lane of traffic is closed off over the bridge on 10th Street just east of the railroad tracks due to severe erosion having taken place from previous rainfall events. The street is being undermined, and the drainage structure is in need of rehabbing. Estimated cost of repair is at $40,000 which exceeds our threshold limit of $25,000, thus, plans and specs are in the process of being prepared so that the work can be let for bids.
Projects under Design by Engineering Dept.:
. Main Street Streetscape Project
. Municipal Swimming Pool Parking Lot
. 10th Street Drainage Structure Repair
. Various water line projects for SMA
. Various sanitary sewer line projects by pipe-bursting for SMA
<hr>
EMERGENCY MANAGEMENT/Don Lynch, Director
. Registered 2 individual storm shelters
. Continued coordination with local, FEMA and State officials on projects for Disaster Recovery
. Continued preparation of materials for updated Emergency Operations Plan
. Coordinated with Motorola project manager on timelines and status of project
. Participated in State exercise titled Earth, Wind, and Fire on Thursday-Conducted Local Exercise Operations in conjunction with Bethel Acres Emergency Management
Capital Projects Update:
. Telephone System Replacement: Contract for PRI interface received from a.t. & t. and on City Commission Agenda for November 18.
. Communications Systems Upgrades: Motorola- Portable radios received at shop. Communications Technician working on programming and training package for users
. City of Shawnee: Director still working on site layout, equipment, and supply issues
. Outdoor Warning Devices: Radio control boxes installed. Vendor to return to install electrical service connections
. Public Storm Shelters: Director prepared agreement for use of facilities and sent to the organization for approval.
596 Families Registered (1541 people affected) for Disaster Assistance in Pottawatomie County
Total FEMA Verified Loss $4,515,401.55
Loss covered by FEMA Individuals & Households Program $1,649,259.06
Unmet Need: $2,865, 542, 49
<hr>
UTILITY DEPARTMENT/Steve Nelms, Director
Water Treatment Plant (Staff of 10)
Average production: *MGD: 3.488 Last week: *MGD: 3.436
*MGD: Million Gallons Daily
. Pumped 1,340,403,000MG to date compared to 1,474,785,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.321 **BOD: 12 mg/l ***TSS: effluent 5 mg/l, raw 137 mg/l *MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
. Performed routine maintenance and testing on the plant
Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.335 **BOD: 2.9 mg/l ***TSS: 5.4 mg/l
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
. 0 gallons of bio-solids have been hauled for this month due to the driver being on vacation
. Performed routine maintenance and testing on the plant
Water Distribution (Staff of 11)
Service Calls: 40, Main Breaks: 2, Leak Checks: 4, Cut-offs: 2, Reset Water Meters: 1, Service Lines: 0; Water/Sewer Line Locates: 238
. Worked on shop tickets, and service orders from customer service.
Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 0 different locations
. Performed serviceability check on fire hydrants at 5 different locations
. Performed annual fire hydrant flow testing at 15 locations
Wastewater Collection (Staff of 7)
Sewer lines flushed: 14,470 ft. Flushed (year to date): 929,123 ft.
Total Service Calls: 26, Sewer Lines Checked: 25, Lift Stations Checked: 14 Emergency Sewer Calls: 3, Camera Lines: 338 ft., and Manholes located: 0
* Capital Projects
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff had training on it Tuesday, July 9th, 2013. Staff met with SRB on Friday, August 9th, 2013 to go over Waste Water Collection, Waste Water Treatment, Water Supply and Treatment, and Water Distribution. On August 19th, 2013 the Wastewater Hydraulic Model Software was approved by Commission. Currently waiting on installation of the software. SRB conducted a Filter Media Evaluation on Wednesday, August 28th, 2013 which lasted fourteen hours; results are still pending. Staff also had a meeting with SRB the same day, discussion of getting Commissioners updated were among the topics. Staff and Carollo Engineers met with DEQ on Thursday, August 29th, 2013 to go over possible options for the wastewater treatment system. SMA staff sent SRB information requested for the Southside Wastewater Treatment Plant, and an updated list of manholes needed for the sewer model software. Staff will meet with SRB on Friday, September 13th, 2013 to receive training on the hydraulic water model software. Staff had a conference call with Carollo Engineers on Wednesday, September 18th discussing the Wastewater Plant's immediate needs. Staff had a conference call with SRB on Wednesday, September 25th, items discussed were data needed for the master plan, phased projects, and updates on progress. Staff has gathered, sent part of the data, and is currently compiling the remainder of the data requested. SRB and Carollo Engineers met with City Commission and presented an update with visuals at the Special Call Meeting on Monday, September 30th. Staff had a conference call with SRB and Carollo Engineers on October 9th, 2013. SRB requested more sewer and water flow information for the water and sewer models) staff is currently working on). SRB delivered draft reports on the filter media, and returned plans and documents that were scanned recently on Friday, October 10th, 2013. Staff had a conference call with SRB on October 24th, 2013. SRB requested more sewer information for the sewer model (staff is currently working on). Staff gathered more camera footage for engineers to put in model. Staff is scheduled for more training on the water model next week.
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has completed pipe burst from Horace Mann School to Center. Contractor has pulled 578 ft of sewer at the 1900 block of Broadway. 115' of 12" pipe was installed at the 1100 block of Philadelphia. The 1900 block of Union has been bursted and services are being hooked up to the new line. Contractors are now at the location of Oakland and Pennsylvania. All pipe has been pulled and services are being attached to new line. Crews have gone back to do clean up on the last two bursts. Contractors are now at the location of Northridge and Janeway. Pipe has been pulled and services are being reconnected. Contractors have finished Northridge. Contractors have finished the final burst on Delaware. Contractors have moved to Chandler Street, and have located services and blown out manholes in order to pull new pipe. Contractors have moved to Beckley Street.
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor cut out dirt around lift station and driveway. Survey shots have been taken. Staff met with Jordan Contractors on Wednesday, September 25th, and it was decided to remove the existing wet well, and replace with a new lift station in order to make it more efficient and current with other lift stations. Jordan has removed the old station and has poured and coated the base of the new lift station, and has set the first pre-cast section of the new wet well. Piping for wet well has been installed. Contractor is ordering a new valve box for station.
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded this project on May 6th, 2013. Contractors have exposed the Wes Watkins line for the meter vault, and cut into it to drain the remaining water. The meter will be assembled then lowered into the pit to assure accurate cuts are made as to not take out too much, or too little of the existing pipe. Contractors have poured the floor of the vault at Wes Watkins, and have assembled the meter. Jordan Contractors have hired a contractor to build the vault itself. The remaining two meter vault areas have been located, and lines are being potholed to verify depths. The walls for the meter at Wes Watkins are being formed. The walls were poured on Thursday, September 19th, and the lid for the vault was poured Wednesday, September 25th. After the forms for the lid are removed the last step is to tie in the electricity for the sump pump. The Beard Street and Southside vaults have been set and are operational. All meters are installed and operational. Waiting for electricity to be ran to Wes Watkins vault. OG&E has been contacted about placing a meter at the Wes Watkins vault, and added to our existing account. Contractors are waiting on the tower for the SCADA system, which will take approximately 6 weeks.
Jefferson Terrace Water Line Replacement, COS-SMA-14-01 Jordan Contractors was awarded the bid on August 5th, 2013. Estimated start date for this project is October 1st, 2013. Kickapoo has been bored and the 24" main on the east side has been tapped in order to tie in the new 8" main for Burns St. Approximately 100' of water line has been laid, a few of the services have been bored, and new poly line with the tracer wire has been ran. Contractors have finished the 8" water line on Burns. Waterlines on Jefferson Place and Jefferson Circle have been completed, and contractors have moved over to Chapman Street.
24" Sewer Rehab Project (Sliplining Existing 24" Concrete Pipe), COS-SMA-13-07- Urban Contractors was awarded the bid on August 19th, 2013. Staff met with Urban Contractors for a pre-work meeting on August 28th, 2013. Work will commence when the slip line arrives. Contractors are still waiting on pipe to arrive. The estimated start date is November 18th, 2013, and pipe will be delivered on Wednesday, November 20th, 2013.
Repair and Restoration of the River Bank Failure at the WTP, including sludge removal- Smith Roberts Baldischwiler, LLC is currently in the engineering phase. SRB had their survey team on site August 28th, 2013. Staff met with SRB and FEMA on Friday, September 20th to review the erosion damage. The estimated cost for the repairs to the river bank is around $200,000.00.
<hr>
AIRPORT/Keenan English, Assistant Airport Manager
. The airport staff, with the assistance of the Airport Advisory Board, is in the process of revising and amending current Airport Commercial Services Minimums as well as Airport Rules and Regulations. Specifically, insurance requirements for A&P mechanics operating on airport property.
. City Commission Board approved to write off long outstanding airport rental Accounts Receivables.
. World Fuel Services Alliance Program has gone into effect. Pilots can now use World Fuel Alliance cards to purchase fuel at discounted prices. In exchange, World Fuels will market Shawnee Regional Airport at no cost to corporations and businesses that fly corporate jets.
. FY2013-2014 budget process complete
. Libra Electric is currently replacing and repairing various airport lighting, specifically the rotating beacon, PAPI lights, and the windsock.
. Staff is in the process of implementing the tools/technology to count operations at SNL.
. New electronic fuel pump display has arrived and is being installed. Installation will require minor electrical work done by an outside contractor.
. Staff has obtained supplies for Hangar 13 ceiling repair.
. Staff is gradually sealing T-hangars and other airport structures that are vulnerable to rain leaks.
. Dirt is being moved at 702 W. Independence to divert water that is collecting in problem areas. This property is airport property.
. The airport now has adequate supplies for spill clean-up and prevention. A Spill Prevention, Control, and Countermeasure (SPCC) plan has been drafted. Waiting approval from the Oklahoma Corporation Commission.
. OG&E has surveyed area for new airport signage.
. The airport is in the process of hiring a new part-time weekend maintenance position.
Fuel Sales
Fuel sales continue to steadily increase:
. October 2012 = Avgas 2,998.15 gal; Jet A 2,504 gal
. October 2013 = Avgas 3,741.85 gal; Jet A 1,502.11 gal
Airport Advisory Board
. Regular monthly meeting was held on November 20th, 2013.
. The AAB recommended donating old unused runway/taxiway lights.
. The AAB recommended modifications of a certain T-Hanger be allowed.
<hr>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
Parks Maintenance Division (Staff of 8)
. Daily cleanup route on Main St and Parks
. Mowing/weed eating in Parks/Lake/street ROWs (slowing down)
. Workforce employees from Federal Grant working in the Lake area
. Slope mowing dams for inspection
. Changing bulbs in snowflakes
. Working on Monthly Park Inspections
Cemetery Division (staff of 4)
. 1 burials last week
. Cemetery gates are being closed at 5:00 pm every day for winter
. Filling graves that have settled
. Preparing for internments
. Leveling markers
Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. Working with insurance company to get Police vehicles repaired
. Checking into grant information for natural gas conversions
. 24 units in last week with 29 total repairs
. EVT schools and testing
Shawnee Twin Lakes
. The repair of the floating fishing dock is complete.
. Workforce grant has six workers at the Lake picking up trash in the ROWs and cutting trees that are down or damaged
Wes Watkins Reservoir
. Crews are working on mowing and weed eating.
. Several pipe liners are staying in the RV Park and several RV groups are keeping the Park full
Municipal Swimming Pool
. Architects will have complete engineered drawings to the Health Department for review this coming week. Staff and architects have had to work through some issues with the Health Department on code interpretation. Staffs best guess on going out for bid will be the end of December or the first of January. A presentation of the fundraising will be presented at the next Commission meeting on November 18th.
Auditorium Exterior Restoration and Window Replacement
. Project is moving along good and is about 50% complete; windows should be coming in soon
City Hall ADA Restroom Project
. Project out for bid.
Certified Healthy Communities
. The application for certification has been turned in; staff is waiting to hear on certification. When the grant process opens up staff will fill out paperwork and submit. In the mean time staff is working on a sample ordinance for store front signage regulation and policies on tobacco and alcohol advertisement.
. Staff is also working with Gateway to Prevention on signage for the new tobacco ordinance.
Alternative Fuels
. Staff has joined up with the Central Oklahoma Clean Cities as a stakeholder in hopes to be able to apply for grant monies to convert city vehicles to natural gas or propane. More to come on this as we start to attend meetings.
<hr>
EXPOSITION CENTER/Mike Jackson, Operations Manager
. November 12, Special Call Commission Meeting
. November 14, Women of Distinction Conference
. November 14-16, National JR Bull Riders
. November 16, Wedding Reception
. November 16-17, Garland Arts & Crafts Show
<hr>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
Planning
. Staff is reviewing applications for Round #3 of the Façade Grant Program
. Staff met with developers and discussed current and pending projects.
. Staff completed work on a revised taxicab ordinance (vehicle for hire).
. Staff prepared materials for the November 18 City Commission meeting.
. The City of Shawnee held dilapidated building hearings and one structure was ordered removed.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 37 active cases
o Derelict Vehicles: 1 active cases
o Junk/Trash: 10 active cases
o Tall Grass/Weeds: 51 active cases
Project Updates
1. Zoning Code Update- Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code. The Planning Commission will discuss commercial zoning at their December 4 regular meeting.
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Prepare monthly sales tax report
. Prepare for monthly airport meeting
. Worked on the MD & A letter for auditors
. Worked on transmittal letter for audit
. Worked in statistical section for audit
<hr>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
City Clerk
. Preparation of City Commission and Authorities agendas for November 18, 2013 meeting
. Preparation of November 12, 2013 Special Call Retreat minutes.
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
Utility Billing/Customer Service
. New employee training - meter reader
. Zone 1 cut-off (Nov. 13th) for non-payment
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
<hr>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o Watch Guard In Car Video Project - Project completed on five police units, server and client functions done. COMPLETED
o VoIP Telephony Project - IT deploying desktop software, still waiting on PRI, remote location testing completed
o Remote VPN Replacements - Six remotes completed, Animal Shelter completed, Water Treatment Plant, Unzner Center left
o TCM Imaging Solution Project - Activated in HR, Finance, scanners deployed in Utility billing, waiting on utility billing for review or process
o Unitrends Backup Appliance Deployment Part 2 - Finalized selection of RC823 device, waiting for PO for purchase processing
o Mobile Device Management Deployment - Continues, preparing to send out links/configuration
o Web Server Migration - Major code updates completed, testing, updating on new box, Working on Intranet site
o AFIX System Replacement - Deploying localized virtual 32bit client to work around OSBI 64bit limits
o License Plate Reader Server component - Server component now installed, server component now functional, review SQL access next
o EOC Interactive Projector Replacement - Projector installed and working, Emergency Management to attend training and train others/manage
o Home Drive Storage migration - Test migrations performed, permission issues to resolve
o Brazos Citation Import for Global System - Working with vendor, waiting on proper offense listing from PD, meeting scheduled
o GeoSafe Fire Mobile - Demo completed, deployment plan being developed, iPads received, preparing to deploy
o GeoInfo Web App - Final code developed, need volunteer to use iPad to map/photograph murals, horses, etc
o Police AVL Solution - Discussion GPS device options, why Global Software cannot support standard cell card GPS, Verizon testing GPS solution
o Global/Firehouse Interface - Newest version being sourced and deployed on sync system
o AED software setup for Fire, had to show user how to login
o Conference call with Global Software reference AVL for Police, GPS questions, etc
o Restoration of files from backup system due to Dropbox sync issues
o Resolved connection issue at WTP, cable vendor installed filter in front of facility, killed connection
<hr>
FIRE DEPARTMENT/David Short, Chief
Suppression
Responded to 82 emergency calls broken down by type below:
. Fires: 2
. Rescue & EMS: 54
. Hazardous conditions: 3
. Service Calls: 1
. Good Intent Calls: 14
. False Alarms: 8
. Overpressure Rupture, Explosion: 0
Fire Prevention
Plan Reviews
. None
New Construction Inspections
. None
Requested / Administrative Inspections:
. Complaint inspection at Shawnee Dialysis, 3807 N. Kickapoo
Permits and On-Site Inspections
. OBU Alumni Building, 500 W. MacArthur (alarm system)
. Shawnee High School (fireworks)
Training
. Lieutenant Academy Phase II (3 Members) (12/3/13)
. Shift Training w/ Medical Director (12/17-19/13)
. EMT Transitional Refresher (All Shifts) (1/13-17, 20/14)
. Dispatcher Training Planning Committee Meeting @ G.C.T.C. (11/18/13)
. Draft May Day SOG Submitted (5/30/13)
. Draft NFIRS SOG
. FireHouse Management & Quality Control
. N.R.E.M.T. - C.E.U. Program Management
. Continuation Training (7) Probationary Fire Fighter's
. Continuation Training (3) Lt. Candidates
. Development Minimum Company Standards (4th Quarter 2013)
. FireHouse Software Integration with Global CAD (TBD)
. GEOSAFE Deployment - All Apparatus (TBD)
. EMS Skills Evaluation (TBD)
. Documentation SOG (Draft)
<hr>
POLICE DEPARTMENT/Russ Frantz, Chief
Police
. Police reports: 134 / arrests: 45
Total Citations: 96 Handwritten Citations: 13 E-Citations: 83 Percent of E-Citations: 86.46 %
Dispatch
. Dispatch managed 1568 calls (Police/Fire/EMS)
Accreditation/Lt. King, Accreditation Manager
. Out of the office
CID
. 20 Cases Forwarded to CID for Review
. 1 Felony Cases Assigned / 1 Misdemeanor Cases Assigned / 3 Other Cases Assigned
. 4 Felony Cases Cleared / 1 Misdemeanor Cases Cleared / 5 Other Cases Cleared
. 5 Felonies Filed through DA's Office
. 11 No Further Needed (NFN) Cases
. $0 Total Property Recovered
. 4 Assists with Patrol and Other Agencies
COP's Grant Program
. Secured and packaged case evidence
. Conducted drug house surveillance
. Worked on Warrant AFF
. Assisted with EODS
. Assist with child death investigation
. Conducted drug investigations
. Investigated drug tips
. Police Explorer meeting
. Assisted with joint agency drug investigation
. Conducted Facebook surveillance
. Attempted forfeiture paperwork service
. Interviewed informant
. Prepared for court prelim
. Testified in District court Prelim hearing
. Prepared for jury trail
. Transport and interviewed witness in jury trial case
Evidence
. Number of evidence items brought in: 14
. Number of evidence items released: 0
. Number of found property items taken in: 9
. Number of items submitted to the OSBI: 0
. Number of evidence disposition files/cases cleared: 0
. Items Flagged & Pulled for Destruction: 0
Staff
Police Officers - 59 / 3 open positions / 1 deployed on Military / 51 available
. Dispatch positions - 13 / 11available for service / 3 in training status / 2 open position
. Animal Control Positions - 4 / 4 available for service
Animal Control
> Calls Responded: 108 >Animals Impounded: 55 >Animals reclaimed: 12 >Animals adopted: 0
. Preparation with staff for 11/12/13 City Commission meeting
. Attended House Speakers Coffee with T.W. Shannon at Benedict Street restaurant
. Attended the Central Oklahoma Economic Development District (COEDD) quarterly meeting
. Chaired the Canadian Valley District Roundtable meeting
. Attended the monthly PCDA meeting
. Met with officials from BCI to see their head in facility, talk about the rollout of their new digital service, and discuss issues with their system
<hr>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
. Federal Street Bridge Repair Project: Bridge is open to traffic! Remaining work to complete project is staining of decorative parapet wall. Staining of concrete cannot be done until newly placed concrete wall has had time to cure out (approx. 21 days), and then we will get the Contractor back the first part of December (weather permitting) to stain the wall. At that time the bridge will need to be closed again for just 2-3 days while that final work is completed.
. ADA Sidewalk and Ramps Project: There has been no production to report. They still have to install handicap ramps at the southwest corner of 10th and Union to complete this intersection. Contractor, All Roads Paving has not provided any reason(s) as to why they abandoned the jobsite and has not completed work at this intersection. A meeting was held with the Contractor and he relates he may not be able to resume work on the ramps until the middle part of January. Our displeasure was relayed to the Contractor and payment for work already performed at 10th & Union will be held until the entire work at the intersection is completed.
. 10th Street Bridge Repair: Street Department began removal/replacement of cracked concrete paving to the immediate west of bridge structure. Staff is in process of obtaining quotes from various Contractors to provide means to hammer in place pile sheeting that is needed for project to go forward. One lane of traffic is closed off over the bridge on 10th Street just east of the railroad tracks due to severe erosion having taken place from previous rainfall events. The street is being undermined, and the drainage structure is in need of rehabbing. Estimated cost of repair is at $40,000 which exceeds our threshold limit of $25,000, thus, plans and specs are in the process of being prepared so that the work can be let for bids.
Projects under Design by Engineering Dept.:
. Main Street Streetscape Project
. Municipal Swimming Pool Parking Lot
. 10th Street Drainage Structure Repair
. Various water line projects for SMA
. Various sanitary sewer line projects by pipe-bursting for SMA
<hr>
EMERGENCY MANAGEMENT/Don Lynch, Director
. Registered 2 individual storm shelters
. Continued coordination with local, FEMA and State officials on projects for Disaster Recovery
. Continued preparation of materials for updated Emergency Operations Plan
. Coordinated with Motorola project manager on timelines and status of project
. Participated in State exercise titled Earth, Wind, and Fire on Thursday-Conducted Local Exercise Operations in conjunction with Bethel Acres Emergency Management
Capital Projects Update:
. Telephone System Replacement: Contract for PRI interface received from a.t. & t. and on City Commission Agenda for November 18.
. Communications Systems Upgrades: Motorola- Portable radios received at shop. Communications Technician working on programming and training package for users
. City of Shawnee: Director still working on site layout, equipment, and supply issues
. Outdoor Warning Devices: Radio control boxes installed. Vendor to return to install electrical service connections
. Public Storm Shelters: Director prepared agreement for use of facilities and sent to the organization for approval.
596 Families Registered (1541 people affected) for Disaster Assistance in Pottawatomie County
Total FEMA Verified Loss $4,515,401.55
Loss covered by FEMA Individuals & Households Program $1,649,259.06
Unmet Need: $2,865, 542, 49
<hr>
UTILITY DEPARTMENT/Steve Nelms, Director
Water Treatment Plant (Staff of 10)
Average production: *MGD: 3.488 Last week: *MGD: 3.436
*MGD: Million Gallons Daily
. Pumped 1,340,403,000MG to date compared to 1,474,785,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.321 **BOD: 12 mg/l ***TSS: effluent 5 mg/l, raw 137 mg/l *MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
. Performed routine maintenance and testing on the plant
Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.335 **BOD: 2.9 mg/l ***TSS: 5.4 mg/l
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
. 0 gallons of bio-solids have been hauled for this month due to the driver being on vacation
. Performed routine maintenance and testing on the plant
Water Distribution (Staff of 11)
Service Calls: 40, Main Breaks: 2, Leak Checks: 4, Cut-offs: 2, Reset Water Meters: 1, Service Lines: 0; Water/Sewer Line Locates: 238
. Worked on shop tickets, and service orders from customer service.
Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 0 different locations
. Performed serviceability check on fire hydrants at 5 different locations
. Performed annual fire hydrant flow testing at 15 locations
Wastewater Collection (Staff of 7)
Sewer lines flushed: 14,470 ft. Flushed (year to date): 929,123 ft.
Total Service Calls: 26, Sewer Lines Checked: 25, Lift Stations Checked: 14 Emergency Sewer Calls: 3, Camera Lines: 338 ft., and Manholes located: 0
* Capital Projects
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff had training on it Tuesday, July 9th, 2013. Staff met with SRB on Friday, August 9th, 2013 to go over Waste Water Collection, Waste Water Treatment, Water Supply and Treatment, and Water Distribution. On August 19th, 2013 the Wastewater Hydraulic Model Software was approved by Commission. Currently waiting on installation of the software. SRB conducted a Filter Media Evaluation on Wednesday, August 28th, 2013 which lasted fourteen hours; results are still pending. Staff also had a meeting with SRB the same day, discussion of getting Commissioners updated were among the topics. Staff and Carollo Engineers met with DEQ on Thursday, August 29th, 2013 to go over possible options for the wastewater treatment system. SMA staff sent SRB information requested for the Southside Wastewater Treatment Plant, and an updated list of manholes needed for the sewer model software. Staff will meet with SRB on Friday, September 13th, 2013 to receive training on the hydraulic water model software. Staff had a conference call with Carollo Engineers on Wednesday, September 18th discussing the Wastewater Plant's immediate needs. Staff had a conference call with SRB on Wednesday, September 25th, items discussed were data needed for the master plan, phased projects, and updates on progress. Staff has gathered, sent part of the data, and is currently compiling the remainder of the data requested. SRB and Carollo Engineers met with City Commission and presented an update with visuals at the Special Call Meeting on Monday, September 30th. Staff had a conference call with SRB and Carollo Engineers on October 9th, 2013. SRB requested more sewer and water flow information for the water and sewer models) staff is currently working on). SRB delivered draft reports on the filter media, and returned plans and documents that were scanned recently on Friday, October 10th, 2013. Staff had a conference call with SRB on October 24th, 2013. SRB requested more sewer information for the sewer model (staff is currently working on). Staff gathered more camera footage for engineers to put in model. Staff is scheduled for more training on the water model next week.
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has completed pipe burst from Horace Mann School to Center. Contractor has pulled 578 ft of sewer at the 1900 block of Broadway. 115' of 12" pipe was installed at the 1100 block of Philadelphia. The 1900 block of Union has been bursted and services are being hooked up to the new line. Contractors are now at the location of Oakland and Pennsylvania. All pipe has been pulled and services are being attached to new line. Crews have gone back to do clean up on the last two bursts. Contractors are now at the location of Northridge and Janeway. Pipe has been pulled and services are being reconnected. Contractors have finished Northridge. Contractors have finished the final burst on Delaware. Contractors have moved to Chandler Street, and have located services and blown out manholes in order to pull new pipe. Contractors have moved to Beckley Street.
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor cut out dirt around lift station and driveway. Survey shots have been taken. Staff met with Jordan Contractors on Wednesday, September 25th, and it was decided to remove the existing wet well, and replace with a new lift station in order to make it more efficient and current with other lift stations. Jordan has removed the old station and has poured and coated the base of the new lift station, and has set the first pre-cast section of the new wet well. Piping for wet well has been installed. Contractor is ordering a new valve box for station.
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded this project on May 6th, 2013. Contractors have exposed the Wes Watkins line for the meter vault, and cut into it to drain the remaining water. The meter will be assembled then lowered into the pit to assure accurate cuts are made as to not take out too much, or too little of the existing pipe. Contractors have poured the floor of the vault at Wes Watkins, and have assembled the meter. Jordan Contractors have hired a contractor to build the vault itself. The remaining two meter vault areas have been located, and lines are being potholed to verify depths. The walls for the meter at Wes Watkins are being formed. The walls were poured on Thursday, September 19th, and the lid for the vault was poured Wednesday, September 25th. After the forms for the lid are removed the last step is to tie in the electricity for the sump pump. The Beard Street and Southside vaults have been set and are operational. All meters are installed and operational. Waiting for electricity to be ran to Wes Watkins vault. OG&E has been contacted about placing a meter at the Wes Watkins vault, and added to our existing account. Contractors are waiting on the tower for the SCADA system, which will take approximately 6 weeks.
Jefferson Terrace Water Line Replacement, COS-SMA-14-01 Jordan Contractors was awarded the bid on August 5th, 2013. Estimated start date for this project is October 1st, 2013. Kickapoo has been bored and the 24" main on the east side has been tapped in order to tie in the new 8" main for Burns St. Approximately 100' of water line has been laid, a few of the services have been bored, and new poly line with the tracer wire has been ran. Contractors have finished the 8" water line on Burns. Waterlines on Jefferson Place and Jefferson Circle have been completed, and contractors have moved over to Chapman Street.
24" Sewer Rehab Project (Sliplining Existing 24" Concrete Pipe), COS-SMA-13-07- Urban Contractors was awarded the bid on August 19th, 2013. Staff met with Urban Contractors for a pre-work meeting on August 28th, 2013. Work will commence when the slip line arrives. Contractors are still waiting on pipe to arrive. The estimated start date is November 18th, 2013, and pipe will be delivered on Wednesday, November 20th, 2013.
Repair and Restoration of the River Bank Failure at the WTP, including sludge removal- Smith Roberts Baldischwiler, LLC is currently in the engineering phase. SRB had their survey team on site August 28th, 2013. Staff met with SRB and FEMA on Friday, September 20th to review the erosion damage. The estimated cost for the repairs to the river bank is around $200,000.00.
<hr>
AIRPORT/Keenan English, Assistant Airport Manager
. The airport staff, with the assistance of the Airport Advisory Board, is in the process of revising and amending current Airport Commercial Services Minimums as well as Airport Rules and Regulations. Specifically, insurance requirements for A&P mechanics operating on airport property.
. City Commission Board approved to write off long outstanding airport rental Accounts Receivables.
. World Fuel Services Alliance Program has gone into effect. Pilots can now use World Fuel Alliance cards to purchase fuel at discounted prices. In exchange, World Fuels will market Shawnee Regional Airport at no cost to corporations and businesses that fly corporate jets.
. FY2013-2014 budget process complete
. Libra Electric is currently replacing and repairing various airport lighting, specifically the rotating beacon, PAPI lights, and the windsock.
. Staff is in the process of implementing the tools/technology to count operations at SNL.
. New electronic fuel pump display has arrived and is being installed. Installation will require minor electrical work done by an outside contractor.
. Staff has obtained supplies for Hangar 13 ceiling repair.
. Staff is gradually sealing T-hangars and other airport structures that are vulnerable to rain leaks.
. Dirt is being moved at 702 W. Independence to divert water that is collecting in problem areas. This property is airport property.
. The airport now has adequate supplies for spill clean-up and prevention. A Spill Prevention, Control, and Countermeasure (SPCC) plan has been drafted. Waiting approval from the Oklahoma Corporation Commission.
. OG&E has surveyed area for new airport signage.
. The airport is in the process of hiring a new part-time weekend maintenance position.
Fuel Sales
Fuel sales continue to steadily increase:
. October 2012 = Avgas 2,998.15 gal; Jet A 2,504 gal
. October 2013 = Avgas 3,741.85 gal; Jet A 1,502.11 gal
Airport Advisory Board
. Regular monthly meeting was held on November 20th, 2013.
. The AAB recommended donating old unused runway/taxiway lights.
. The AAB recommended modifications of a certain T-Hanger be allowed.
<hr>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
Parks Maintenance Division (Staff of 8)
. Daily cleanup route on Main St and Parks
. Mowing/weed eating in Parks/Lake/street ROWs (slowing down)
. Workforce employees from Federal Grant working in the Lake area
. Slope mowing dams for inspection
. Changing bulbs in snowflakes
. Working on Monthly Park Inspections
Cemetery Division (staff of 4)
. 1 burials last week
. Cemetery gates are being closed at 5:00 pm every day for winter
. Filling graves that have settled
. Preparing for internments
. Leveling markers
Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. Working with insurance company to get Police vehicles repaired
. Checking into grant information for natural gas conversions
. 24 units in last week with 29 total repairs
. EVT schools and testing
Shawnee Twin Lakes
. The repair of the floating fishing dock is complete.
. Workforce grant has six workers at the Lake picking up trash in the ROWs and cutting trees that are down or damaged
Wes Watkins Reservoir
. Crews are working on mowing and weed eating.
. Several pipe liners are staying in the RV Park and several RV groups are keeping the Park full
Municipal Swimming Pool
. Architects will have complete engineered drawings to the Health Department for review this coming week. Staff and architects have had to work through some issues with the Health Department on code interpretation. Staffs best guess on going out for bid will be the end of December or the first of January. A presentation of the fundraising will be presented at the next Commission meeting on November 18th.
Auditorium Exterior Restoration and Window Replacement
. Project is moving along good and is about 50% complete; windows should be coming in soon
City Hall ADA Restroom Project
. Project out for bid.
Certified Healthy Communities
. The application for certification has been turned in; staff is waiting to hear on certification. When the grant process opens up staff will fill out paperwork and submit. In the mean time staff is working on a sample ordinance for store front signage regulation and policies on tobacco and alcohol advertisement.
. Staff is also working with Gateway to Prevention on signage for the new tobacco ordinance.
Alternative Fuels
. Staff has joined up with the Central Oklahoma Clean Cities as a stakeholder in hopes to be able to apply for grant monies to convert city vehicles to natural gas or propane. More to come on this as we start to attend meetings.
<hr>
EXPOSITION CENTER/Mike Jackson, Operations Manager
. November 12, Special Call Commission Meeting
. November 14, Women of Distinction Conference
. November 14-16, National JR Bull Riders
. November 16, Wedding Reception
. November 16-17, Garland Arts & Crafts Show
<hr>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
Planning
. Staff is reviewing applications for Round #3 of the Façade Grant Program
. Staff met with developers and discussed current and pending projects.
. Staff completed work on a revised taxicab ordinance (vehicle for hire).
. Staff prepared materials for the November 18 City Commission meeting.
. The City of Shawnee held dilapidated building hearings and one structure was ordered removed.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 37 active cases
o Derelict Vehicles: 1 active cases
o Junk/Trash: 10 active cases
o Tall Grass/Weeds: 51 active cases
Project Updates
1. Zoning Code Update- Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code. The Planning Commission will discuss commercial zoning at their December 4 regular meeting.
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Prepare monthly sales tax report
. Prepare for monthly airport meeting
. Worked on the MD & A letter for auditors
. Worked on transmittal letter for audit
. Worked in statistical section for audit
<hr>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
City Clerk
. Preparation of City Commission and Authorities agendas for November 18, 2013 meeting
. Preparation of November 12, 2013 Special Call Retreat minutes.
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
Utility Billing/Customer Service
. New employee training - meter reader
. Zone 1 cut-off (Nov. 13th) for non-payment
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
<hr>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o Watch Guard In Car Video Project - Project completed on five police units, server and client functions done. COMPLETED
o VoIP Telephony Project - IT deploying desktop software, still waiting on PRI, remote location testing completed
o Remote VPN Replacements - Six remotes completed, Animal Shelter completed, Water Treatment Plant, Unzner Center left
o TCM Imaging Solution Project - Activated in HR, Finance, scanners deployed in Utility billing, waiting on utility billing for review or process
o Unitrends Backup Appliance Deployment Part 2 - Finalized selection of RC823 device, waiting for PO for purchase processing
o Mobile Device Management Deployment - Continues, preparing to send out links/configuration
o Web Server Migration - Major code updates completed, testing, updating on new box, Working on Intranet site
o AFIX System Replacement - Deploying localized virtual 32bit client to work around OSBI 64bit limits
o License Plate Reader Server component - Server component now installed, server component now functional, review SQL access next
o EOC Interactive Projector Replacement - Projector installed and working, Emergency Management to attend training and train others/manage
o Home Drive Storage migration - Test migrations performed, permission issues to resolve
o Brazos Citation Import for Global System - Working with vendor, waiting on proper offense listing from PD, meeting scheduled
o GeoSafe Fire Mobile - Demo completed, deployment plan being developed, iPads received, preparing to deploy
o GeoInfo Web App - Final code developed, need volunteer to use iPad to map/photograph murals, horses, etc
o Police AVL Solution - Discussion GPS device options, why Global Software cannot support standard cell card GPS, Verizon testing GPS solution
o Global/Firehouse Interface - Newest version being sourced and deployed on sync system
o AED software setup for Fire, had to show user how to login
o Conference call with Global Software reference AVL for Police, GPS questions, etc
o Restoration of files from backup system due to Dropbox sync issues
o Resolved connection issue at WTP, cable vendor installed filter in front of facility, killed connection
<hr>
FIRE DEPARTMENT/David Short, Chief
Suppression
Responded to 82 emergency calls broken down by type below:
. Fires: 2
. Rescue & EMS: 54
. Hazardous conditions: 3
. Service Calls: 1
. Good Intent Calls: 14
. False Alarms: 8
. Overpressure Rupture, Explosion: 0
Fire Prevention
Plan Reviews
. None
New Construction Inspections
. None
Requested / Administrative Inspections:
. Complaint inspection at Shawnee Dialysis, 3807 N. Kickapoo
Permits and On-Site Inspections
. OBU Alumni Building, 500 W. MacArthur (alarm system)
. Shawnee High School (fireworks)
Training
. Lieutenant Academy Phase II (3 Members) (12/3/13)
. Shift Training w/ Medical Director (12/17-19/13)
. EMT Transitional Refresher (All Shifts) (1/13-17, 20/14)
. Dispatcher Training Planning Committee Meeting @ G.C.T.C. (11/18/13)
. Draft May Day SOG Submitted (5/30/13)
. Draft NFIRS SOG
. FireHouse Management & Quality Control
. N.R.E.M.T. - C.E.U. Program Management
. Continuation Training (7) Probationary Fire Fighter's
. Continuation Training (3) Lt. Candidates
. Development Minimum Company Standards (4th Quarter 2013)
. FireHouse Software Integration with Global CAD (TBD)
. GEOSAFE Deployment - All Apparatus (TBD)
. EMS Skills Evaluation (TBD)
. Documentation SOG (Draft)
<hr>
POLICE DEPARTMENT/Russ Frantz, Chief
Police
. Police reports: 134 / arrests: 45
Total Citations: 96 Handwritten Citations: 13 E-Citations: 83 Percent of E-Citations: 86.46 %
Dispatch
. Dispatch managed 1568 calls (Police/Fire/EMS)
Accreditation/Lt. King, Accreditation Manager
. Out of the office
CID
. 20 Cases Forwarded to CID for Review
. 1 Felony Cases Assigned / 1 Misdemeanor Cases Assigned / 3 Other Cases Assigned
. 4 Felony Cases Cleared / 1 Misdemeanor Cases Cleared / 5 Other Cases Cleared
. 5 Felonies Filed through DA's Office
. 11 No Further Needed (NFN) Cases
. $0 Total Property Recovered
. 4 Assists with Patrol and Other Agencies
COP's Grant Program
. Secured and packaged case evidence
. Conducted drug house surveillance
. Worked on Warrant AFF
. Assisted with EODS
. Assist with child death investigation
. Conducted drug investigations
. Investigated drug tips
. Police Explorer meeting
. Assisted with joint agency drug investigation
. Conducted Facebook surveillance
. Attempted forfeiture paperwork service
. Interviewed informant
. Prepared for court prelim
. Testified in District court Prelim hearing
. Prepared for jury trail
. Transport and interviewed witness in jury trial case
Evidence
. Number of evidence items brought in: 14
. Number of evidence items released: 0
. Number of found property items taken in: 9
. Number of items submitted to the OSBI: 0
. Number of evidence disposition files/cases cleared: 0
. Items Flagged & Pulled for Destruction: 0
Staff
Police Officers - 59 / 3 open positions / 1 deployed on Military / 51 available
. Dispatch positions - 13 / 11available for service / 3 in training status / 2 open position
. Animal Control Positions - 4 / 4 available for service
Animal Control
> Calls Responded: 108 >Animals Impounded: 55 >Animals reclaimed: 12 >Animals adopted: 0
Friday, November 22, 2013
Notice to Bidders: City Hall ADA, Family Restroom Project
NOTICE TO BIDDERS<br>
<br>
Sealed bids will be received by the City of Shawnee, 9th & Broadway, P. O. Box 1448, Shawnee, Oklahoma, up to 4:00 p.m., Monday, December 16, 2013, for:<br>
<br>
<br>
City Hall ADA, Family Restroom Project<br>
16 W. 9th Street<br>
Shawnee, Oklahoma<br>
<br>
Instructions and bid documents are available to qualified bidders at the Fairview Cemetery office located at 1400 N. Center Street Shawnee, Oklahoma 74801 from 8:00 am to 4:00 pm Monday - Friday.<br>
<br>
Each bid shall be filed in a sealed envelope. On the front of each envelope shall be written the following words to the left of the address:<br>
<br>
BID - City Hall ADA, Family Restroom Project<br>
December 16, 2013<br>
<br>
The ORIGINAL bid shall be filed with the City Clerk of the City of Shawnee at 16 W. 9th Street, together with a sworn non-collusion affidavit in writing that the bidder has not entered into any agreement, expressed or implied, with any other bidder, or bidders, for the purpose of limiting the bid, or bidders or parcel out to any bidder, or bidders or any other persons, any part of the contract or subject matter of the bid.<br>
<br>
Bids will be opened and considered by the Board of City Commissioners at a Public Meeting in the City Hall Commission Chambers, 16 W. 9th Street Shawnee, Oklahoma 74801, at 6:30 p.m., Monday, December 16, 2013.<br>
<br>
All inquiries for bid information can be made to jbryce@shawneeok.org.<br>
<br>
The City of Shawnee reserves the right to reject any or all bids.<br>
<br>
Sealed bids will be received by the City of Shawnee, 9th & Broadway, P. O. Box 1448, Shawnee, Oklahoma, up to 4:00 p.m., Monday, December 16, 2013, for:<br>
<br>
<br>
City Hall ADA, Family Restroom Project<br>
16 W. 9th Street<br>
Shawnee, Oklahoma<br>
<br>
Instructions and bid documents are available to qualified bidders at the Fairview Cemetery office located at 1400 N. Center Street Shawnee, Oklahoma 74801 from 8:00 am to 4:00 pm Monday - Friday.<br>
<br>
Each bid shall be filed in a sealed envelope. On the front of each envelope shall be written the following words to the left of the address:<br>
<br>
BID - City Hall ADA, Family Restroom Project<br>
December 16, 2013<br>
<br>
The ORIGINAL bid shall be filed with the City Clerk of the City of Shawnee at 16 W. 9th Street, together with a sworn non-collusion affidavit in writing that the bidder has not entered into any agreement, expressed or implied, with any other bidder, or bidders, for the purpose of limiting the bid, or bidders or parcel out to any bidder, or bidders or any other persons, any part of the contract or subject matter of the bid.<br>
<br>
Bids will be opened and considered by the Board of City Commissioners at a Public Meeting in the City Hall Commission Chambers, 16 W. 9th Street Shawnee, Oklahoma 74801, at 6:30 p.m., Monday, December 16, 2013.<br>
<br>
All inquiries for bid information can be made to jbryce@shawneeok.org.<br>
<br>
The City of Shawnee reserves the right to reject any or all bids.<br>
Wednesday, November 20, 2013
Shawnee Municipal Court Holiday Hours for Thanksgiving, Christmas and New Years
Shawnee Municipal Court will be closed on Thursday, 11/28/2013 and Friday, 11/29/2013 only, to observe the Thanksgiving Holiday.<br>
<br>
Shawnee Municipal Court will be closed for lunch Friday, 12/20/2013 only, between 11:30am and 1:15pm.<br>
<br>
Shawnee Municipal Court will be closed on Tuesday, December 24th, 2013 and Wednesday, December 25th, 2013 only, to observe the Christmas Holidays.<br>
<br>
Shawnee Municipal Court will be closed on Wednesday, January 1st 2014, only, to observe New years Day.<br>
<br>
<br>
<br>
<br>
Remember you can pay online at www.shawneeok.org.court.
<br>
Shawnee Municipal Court will be closed for lunch Friday, 12/20/2013 only, between 11:30am and 1:15pm.<br>
<br>
Shawnee Municipal Court will be closed on Tuesday, December 24th, 2013 and Wednesday, December 25th, 2013 only, to observe the Christmas Holidays.<br>
<br>
Shawnee Municipal Court will be closed on Wednesday, January 1st 2014, only, to observe New years Day.<br>
<br>
<br>
<br>
<br>
Remember you can pay online at www.shawneeok.org.court.
Tuesday, November 19, 2013
Trash collection-Thanksgiving Holiday schedule.
Central Disposal will run Thursday, November 28th's trash collection route on Friday, November 29th. Friday's normal route will run on Saturday, November 30th. <br>
<br>
Have a Happy Thanksgiving.
<br>
Have a Happy Thanksgiving.
Bulk Waste schedule for December 2013.
The curbside Bulk Waste schedule for December 2013 has been posted on our Sanitation Page. Click the link below to view it.
Monday, November 18, 2013
Annual Christmas Prade Entry Deadline Extended to November 22nd
Christmas Parade Entry deadline extended! Please enter now so we can get you properly lined up! Get the entry form here: <a href=http://ow.ly/qWJcD>2013 Parade Entry Form</a>
Friday, November 15, 2013
Staff Activity Report for Nov 3 - Nov 9, 2013
CITY MANAGERS OFFICE/Brian McDougal, Manager
. Attended ICSC Convention in Dallas, TX
. Met with Theresa Hendrix to discuss YMCA corporate memberships
<HR>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
. Federal Street Bridge Repair Project: Overall, project is approximately 98% completed. Remaining work to complete project is staining of decorative parapet wall, and placement of wrought iron fencing on top of wall. Staining of concrete cannot be done until newly placed concrete wall has had time to cure out (approx. 21 days), as such, we are going to try to have the bridge opened to traffic by Friday, November 15th, and then have the Contractor back the first part of December (weather permitting) to stain the wall and install the fencing. At that time the bridge will need to be closed again for just 2-3 days while that final work is completed.
. ADA Sidewalk and Ramps Project: There has been no production to report. They still have to install handicap ramps at the southwest corner of 10th and Union to complete this intersection. Contractor, All Roads Paving has not provided any reason(s) as to why they abandoned the jobsite and has not completed work at this intersection. We have a scheduled meeting with them on Friday, November 15, 2013 to discuss the problems and issues we have been having with them on this project.
. 10th Street Bridge Repair: One lane of traffic is closed off over the bridge on 10th Street just east of the railroad tracks due to severe erosion having taken place from previous rainfall events. The street is being undermined, and the drainage structure is in need of rehabbing. Estimated cost of repair is at $40,000 which exceeds our threshold limit of $25,000, thus, plans and specs are in the process of being prepared so that the work can be let for bids.
. Projects under Design by Engineering Dept.:
. Main Street Streetscape Project
. Municipal Swimming Pool Parking Lot
. 10th Street Drainage Structure Repair
. Various water line projects for SMA
. Various sanitary sewer line projects by pipe-bursting for SMA
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
. Registered 4 individual storm shelters
. Continued coordination with local, FEMA and State officials on projects for Disaster Recovery
. Continued preparation of materials for updated Emergency Operations Plan
. Coordinated with Motorola project manager on timelines and status of project
. Attended the Central Oklahoma Emergency Management Association Workshop in OKC on Wednesday through Friday in accordance with sub-grant scope of work. Gave presentation on May 19 tornado response and recovery during Fridays workshop sessions.
Capital Projects Update:
. Telephone System Replacement: Contract for PRI interface received from a.t. & t. and on City Commission Agenda for November 18.
. Communications Systems Upgrades: Motorola- Portable radios received at shop. Communications Technician working on programming and training package for users
. City of Shawnee: Director still working on site layout, equipment, and supply issues
. Outdoor Warning Devices: Radio control boxes installed. Vendor to return to install electrical service connections
. Public Storm Shelters: Director prepared agreement for use of facilities and sent to the organization for approval.
596 Families Registered (1541 people affected) for Disaster Assistance in Pottawatomie County
Total FEMA Verified Loss $4,515,401.55
Loss covered by FEMA Individuals & Households Program $1,649,259.06
Unmet Need: $2,865, 542, 49
<HR>
UTILITY DEPARTMENT/Steve Nelms, Director
Water Treatment Plant (Staff of 10)
Average production: *MGD: 3.436 Last week: *MGD: 3.462
. Pumped 1,314,720,000MG to date compared to 1,444,709,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
*MGD: Million Gallons Daily
Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.962 **BOD: 16 mg/l ***TSS: 5 mg/l
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.710 **BOD: 2.9 mg/l ***TSS: 3.9 mg/l
. 0 gallons of bio-solids have been hauled for this month due to the driver being on vacation
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
Water Distribution (Staff of 11)
Service Calls: 90, Main Breaks: 2, Leak Checks: 10, Cut-offs: 4, Reset Water Meters: 14, Service Lines: 0; Water/Sewer Line Locates: 184
. Worked on shop tickets, and service orders from customer service.
Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 5 different locations
. Performed serviceability check on fire hydrants at 16 different locations
. Performed annual fire hydrant flow testing at 15 locations
Wastewater Collection (Staff of 7)
Sewer lines flushed: 22,450 ft. Flushed (year to date): 911,653 ft.
Total Service Calls: 45, Sewer Lines Checked: 43, Lift Stations Checked: 15 Emergency Sewer Calls: 4, Camera Lines: 827 ft., and Manholes located: 0
* Capital Projects
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff had training on it Tuesday, July 9th, 2013. Staff met with SRB on Friday, August 9th, 2013 to go over Waste Water Collection, Waste Water Treatment, Water Supply and Treatment, and Water Distribution. On August 19th, 2013 the Wastewater Hydraulic Model Software was approved by Commission. Currently waiting on installation of the software. SRB conducted a Filter Media Evaluation on Wednesday, August 28th, 2013 which lasted fourteen hours; results are still pending. Staff also had a meeting with SRB the same day, discussion of getting Commissioners updated were among the topics. Staff and Carollo Engineers met with DEQ on Thursday, August 29th, 2013 to go over possible options for the wastewater treatment system. SMA staff sent SRB information requested for the Southside Wastewater Treatment Plant, and an updated list of manholes needed for the sewer model software. Staff will meet with SRB on Friday, September 13th, 2013 to receive training on the hydraulic water model software. Staff had a conference call with Carollo Engineers on Wednesday, September 18th discussing the Wastewater Plant's immediate needs. Staff had a conference call with SRB on Wednesday, September 25th, items discussed were data needed for the master plan, phased projects, and updates on progress. Staff has gathered, sent part of the data, and is currently compiling the remainder of the data requested. SRB and Carollo Engineers met with City Commission and presented an update with visuals at the Special Call Meeting on Monday, September 30th. Staff had a conference call with SRB and Carollo Engineers on October 9th, 2013. SRB requested more sewer and water flow information for the water and sewer models) staff is currently working on). SRB delivered draft reports on the filter media, and returned plans and documents that were scanned recently on Friday, October 10th, 2013. Staff had a conference call with SRB on October 24th, 2013. SRB requested more sewer information for the sewer model (staff is currently working on). Staff gathered more camera footage for engineers to put in model. Staff is scheduled for more training on the water model next week.
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has completed pipe burst from Horace Mann School to Center. Contractor has pulled 578 ft. of sewer at the 1900 block of Broadway. 115' of 12" pipe was installed at the 1100 block of Philadelphia. The 1900 block of Union has been bursted and services are being hooked up to the new line. Contractors are now at the location of Oakland and Pennsylvania. All pipe has been pulled and services are being attached to new line. Crews have gone back to do clean up on the last two bursts. Contractors are now at the location of Northridge and Janeway. Pipe has been pulled and services are being reconnected. Contractors have finished Northridge. Contractors have finished the final burst on Delaware. Contractors have moved to Chandler Street, and have located services and blown out manholes in order to pull new pipe.
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor cut out dirt around lift station and driveway. Survey shots have been taken. Staff met with Jordan Contractors on Wednesday, September 25th, and it was decided to remove the existing wet well, and replace with a new lift station in order to make it more efficient and current with other lift stations. Jordan has removed the old station and has poured and coated the base of the new lift station, and has set the first pre-cast section of the new wet well. Currently waiting for parts on the lift. Work should begin on Monday, November 11th, 2013.
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded this project on May 6th, 2013. Contractors have exposed the Wes Watkins line for the meter vault, and cut into it to drain the remaining water. The meter will be assembled then lowered into the pit to assure accurate cuts are made as to not take out too much, or too little of the existing pipe. Contractors have poured the floor of the vault at Wes Watkins, and have assembled the meter. Jordan Contractors have hired a contractor to build the vault itself. The remaining two meter vault areas have been located, and lines are being potholed to verify depths. The walls for the meter at Wes Watkins are being formed. The walls were poured on Thursday, September 19th, and the lid for the vault was poured Wednesday, September 25th. After the forms for the lid are removed the last step is to tie in the electricity for the sump pump. The Beard Street and Southside vaults have been set and are operational. All meters are installed and operational. Waiting for electricity to be ran to Wes Watkins vault. OG&E has been contacted about placing a meter at the Wes Watkins vault, and added to our existing account. Contractors have been asked to work with Haynes in order to set up the SCADA systems and Tower.
Jefferson Terrace Water Line Replacement, COS-SMA-14-01 Jordan Contractors was awarded the bid on August 5th, 2013. Estimated start date for this project is October 1st, 2013. Kickapoo has been bored and the 24" main on the east side has been tapped in order to tie in the new 8" main for Burns St. Approximately 100' of water line has been laid, a few of the services have been bored, and new poly line with the tracer wire has been ran. Contractors have finished the 8" water line on Burns, and are currently laying the new 6" water line on Jefferson Place.
Water Treatment Plant Sludge Removal, COS-SMA-14-02- Current hold on project.
24" Sewer Rehab Project (Sliplining Existing 24" Concrete Pipe), COS-SMA-13-07- Urban Contractors was awarded the bid on August 19th, 2013. Staff met with Urban Contractors for a pre-work meeting on August 28th, 2013. Work will commence when the slip line arrives. Contractors are still waiting on pipe to arrive. The estimated start date is November 18th, 2013.
Repair and Restoration of the River Bank Failure at the WTP- Smith Roberts Baldischwiler, LLC is currently in the engineering phase. SRB had their survey team on site August 28th, 2013. Staff met with SRB and FEMA on Friday, September 20th to review the erosion damage. The estimated cost for the repairs to the river bank is around $200,000.00.
<HR>
AIRPORT/Keenan English, Assistant Airport Manager
. City Commission Board approved to write off long outstanding airport rental Accounts Receivables.
. World Fuel Services Alliance Program has gone into effect. Pilots can now use World Fuel Alliance cards to purchase fuel at discounted prices. In exchange, World Fuels will market Shawnee Regional Airport at no cost to corporations and businesses that fly corporate jets.
. FY2013-2014 budget process complete
. Libra Electric is currently replacing and repairing various airport lighting, specifically the rotating beacon, PAPI lights, and the windsock.
. Staff is in the process of implementing the tools/technology to count operations at SNL.
. New electronic fuel pump display has arrived and is being installed. Installation will require minor electrical work done by an outside contractor.
. Staff has obtained supplies for Hangar 13 ceiling repair.
. Staff is gradually sealing T-hangars and other airport structures that are vulnerable to rain leaks.
. Dirt is being moved at 702 W. Independence to divert water that is collecting in problem areas. This property is airport property.
. The airport now has adequate supplies for spill clean-up and prevention. A Spill Prevention, Control, and Countermeasure (SPCC) plan has been drafted. Waiting approval from the Oklahoma Corporation Commission.
. OG&E has surveyed area for new airport signage.
. The airport is in the process of hiring a new part-time weekend maintenance position.
. The Assistant Airport Manager is consulting with St. Gregory's University about installing obstruction lighting on the newly repaired towers.
Fuel Sales
Fuel sales continue to steadily increase:
. October 2012 = Avgas 2,998.15 gal; Jet A 1,502.11 gal
. October 2013 = Avgas 3,741.85 gal; Jet A 1,502.11 gal
Airport Advisory Board
. Regular monthly meeting scheduled for November 20, 2013.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
Parks Maintenance Division (Staff of 8)
. Daily cleanup route on Main St and Parks
. Mowing/weed eating in Parks/Lake/street ROWs (slowing down)
. Workforce employees from Federal Grant working in the Lake area
. Slope mowing dams for inspection
. Changing bulbs in snowflakes
. Working on Monthly Park Inspections
Cemetery Division (staff of 4)
. 0 burials last week
. Cemetery gates are being closed at 5:00 pm every day for winter
. Installed fence on west end of property
. Filling graves that have settled
. Preparing for internments
. Leveling markers
Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. Working with insurance company to get Police vehicles repaired
. Checking into grant information for natural gas conversions
. 21 units in last week with 29 total repairs
. EVT schools and testing
Shawnee Twin Lakes
. The repair of the floating fishing dock is complete.
. Workforce grant has six workers at the Lake picking up trash in the ROWs and cutting trees that are down or damaged
Wes Watkins Reservoir
. Crews are working on mowing and weed eating.
. Several pipe liners are staying in the RV Park and several RV groups are keeping the Park full
Municipal Swimming Pool
. Architects will have complete engineered drawings to the Health Department for review this coming week. Staff and architects have had to work through some issues with the Health Department on code interpretation. Staffs best guess on going out for bid will be the end of December or the first of January. A presentation of the fundraising will be presented at the next Commission meeting on November 18th.
Auditorium Exterior Restoration and Window Replacement
. Project is moving along good and is about 50% complete; windows should be coming in soon
City Hall ADA Restroom Project
. Bidding this project out on November 18th.
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
. November 7, Oklahoma YMCA State Alliance
. November 7, Oklahoma State & Education Employees Group Insurance Board Meeting
. November 9, Franks Motor Sports Indoor Dirt Track Races
. November 9, Baby Shower
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
Planning
. Staff prepared materials for the November 4 City Commission meeting.
. Staff accepted application for Round #3 of the Façade Grant Program. \
. Staff met with developers and discussed current and pending projects.
. Staff completed work on a revised taxicab ordinance (vehicle for hire). The City Commission will deferred action on November 4 and will consider the ordinance again on November 18.
. Staff prepared materials and discussed agenda items at the Planning Commission regular meeting on November 6.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 38 active cases
o Derelict Vehicles: 1 active cases
o Junk/Trash: 9 active cases
o Tall Grass/Weeds: 57 active cases
Project Updates
. Zoning Code Update- Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code.
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Worked on year end for auditors
. 301 and 302 fixed assets reconciliation
. Prepared sales tax report
. Worked with auditors
. Meeting with City Clerk and City Manager concerning PCDA rates
. Bank reconciliations
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
City Clerk
. Preparation of City Commission and Authorities minutes for November 4, 2013 meeting
. Preparation of November 12, 2013 Special Call Retreat Agenda
. Filed 3 Public Nuisance Liens and 16 Public Nuisance Lien Releases with Pottawatomie County Clerk.
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
Utility Billing/Customer Service
. New employee training - meter reader
. Zone 3 billing (Nov. 4th)
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o Watch Guard In Car Video Project - Project completed on five police units, server and client functions done. COMPLETED
o VoIP Telephony Project - IT deploying desktop software, still waiting on PRI, remote location testing completed
o Remote VPN Replacements - Six remotes completed, Animal Shelter completed, Water Treatment Plant, Unzner Center left
o TCM Imaging Solution Project - Activated in HR, Finance, scanners deployed in Utility billing, waiting on utility billing for review or process
o Unitrends Backup Appliance Deployment Part 2 - Finalized selection of RC823 device, waiting for PO for purchase processing
o Mobile Device Management Deployment - Continues, preparing to send out links/configuration
o Web Server Migration - Major code updates completed, testing, updating on new box, Working on Intranet site
o AFIX System Replacement - Deploying localized virtual 32bit client to work around OSBI 64bit limits
o License Plate Reader Server component - Server component now installed, server component now functional, review SQL access next
o EOC Interactive Projector Replacement - Projector installed and working, Emergency Management to attend training and train others/manage
o Home Drive Storage migration - Test migrations performed, permission issues to resolve
o City Hall Kiosk - iPad Kiosk Deployed, additional content continues, presented solution at OML, COMPLETED
o Brazos Citation Import for Global System - Working with vendor, waiting on proper offense listing from PD, meeting scheduled
o GeoSafe Fire Mobile - Demo completed, deployment plan being developed, iPads received, preparing to deploy
o GeoInfo Web App - Final code developed, need volunteer to use iPad to map/photograph murals, horses, etc
o Police AVL Solution - Discussion GPS device options, why Global Software cannot support standard cell card GPS, Verizon testing GPS solution
o Global/Firehouse Interface - Newest version being sourced and deployed on sync system
o Various basic end user assistance, projector setup, how to login, etc
o Continued new / exiting employee access control and ID management
o AED software setup for Fire, had to show user how to login
o Conference call with Global Software reference AVL for Police, GPS questions, etc
o Restoration of files from backup system due to Dropbox sync issues
o Resolved connection issue at WTP, cable vendor installed filter in front of facility, killed connection
o Reviewed / provided receipt printer replacement solutions
o Trained Police Records how to scan/attach Accident Reports in Global system for online access
o Finalized online accident report access code, needs to go public
o Reviewed open records request from Court, advised of online API solution already in place
o Resolved pending payment issues for BP / BL modules in Planning
o Provided email archive pull per request from HR
o Updated Utility billing rates in INCODE and online bill calc web code solution
<HR>
FIRE DEPARTMENT/David Short, Chief
Suppression
Responded to 91 emergency calls broken down by type below:
. Fires: 2
. Rescue & EMS: 64
. Hazardous conditions: 0
. Service Calls: 5
. Good Intent Calls: 14
. False Alarms: 6
. Overpressure Rupture, Explosion: 0
Fire Prevention
Plan Reviews
. None
New Construction Inspections
. TDK Ferrites Corp, 5900 N. Harrison (suppression system)
Requested / Administrative Inspections:
. Pott. County Health Dept., 1904 S. Gordon Cooper
. St. Anthony Physicians, 3215 Kethley
. St. Anthony Dr. Building, 3214 Kethley
Permits and On-Site Inspections
. 3 Open Burn Permits issued
Training
. Lieutenant Academy Phase II (3 Members) (12/3/13)
. Shift Training w/ Medical Director (12/17-19/13)
. EMT Transitional Refresher (All Shifts) (1/13-17, 20/14)
. Dispatcher Training Planning Committee Meeting @ G.C.T.C. (11/18/13)
. Draft May Day SOG Submitted (5/30/13)
. Draft NFIRS SOG
. FireHouse Management & Quality Control
. N.R.E.M.T. - C.E.U. Program Management
. Continuation Training (7) Probationary Fire Fighter's
. Continuation Training (3) Lt. Candidates
. Development Minimum Company Standards (4th Quarter 2013)
. FireHouse Software Integration with Global CAD (TBD)
. GEOSAFE Deployment - All Apparatus (TBD)
. EMS Skills Evaluation (TBD)
. Documentation SOG (Draft)
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
Police
. Police reports: 159 / arrests: 34
Total Citations: 94 Handwritten Citations: 16 E-Citations: 78 Percent of E-Citations: 82.98 %
Dispatch
. Dispatch managed 1619 calls (Police/Fire/EMS)
Accreditation/Lt. King, Accreditation Manager
. Maintenance of Accreditation Standards
. Maintenance of Policies and Procedures
. Working with CID
. Working on roll call training for shifts.
. Working on In-House Training Program.
CID
. 22 Cases Forwarded to CID for Review
. 1 Felony Cases Assigned / 1 Misdemeanor Cases Assigned / 5 Other Cases Assigned
. 4 Felony Cases Cleared / 1 Misdemeanor Cases Cleared / 0 Other Cases Cleared
. 4 Felonies Filed through DA's Office
. 5 No Further Needed (NFN) Cases
. $1,100 Total Property Recovered
. 3 Assists with Patrol and Other Agencies
COP's Grant Program
. Drug house surveillance
. Boy Scout Event
. Face book surveillance
. Investigated drug tips
. Prepared warrant affidavit
. MATSC meeting
. Grant Paperwork
. Work juvenile marijuana distribution case
. Interviewed suspects
. Interviewed informants
. Arrested three for conspiracy to traffic methamphetamine
. Seized approx 112 grams of meth and one vehicle
. Seized one firearm
Evidence
. Number of evidence items brought in: 18
. Number of evidence items released: 1
. Number of found property items taken in: 3
. Number of items submitted to the OSBI: 2
. Number of evidence disposition files/cases cleared: 2
. Items Flagged & Pulled for Destruction: 0
Staff
Police Officers - 59 / 3 open positions / 1 deployed on Military / 53 available
. Dispatch positions - 13 / 11available for service / 3 in training status / 2 open position
. Animal Control Positions - 4 / 4 available for service
Animal Control
> Calls Responded: 125 >Animals Impounded: 39 >Animals reclaimed: 7 >Animals adopted: 0
. Attended ICSC Convention in Dallas, TX
. Met with Theresa Hendrix to discuss YMCA corporate memberships
<HR>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
. Federal Street Bridge Repair Project: Overall, project is approximately 98% completed. Remaining work to complete project is staining of decorative parapet wall, and placement of wrought iron fencing on top of wall. Staining of concrete cannot be done until newly placed concrete wall has had time to cure out (approx. 21 days), as such, we are going to try to have the bridge opened to traffic by Friday, November 15th, and then have the Contractor back the first part of December (weather permitting) to stain the wall and install the fencing. At that time the bridge will need to be closed again for just 2-3 days while that final work is completed.
. ADA Sidewalk and Ramps Project: There has been no production to report. They still have to install handicap ramps at the southwest corner of 10th and Union to complete this intersection. Contractor, All Roads Paving has not provided any reason(s) as to why they abandoned the jobsite and has not completed work at this intersection. We have a scheduled meeting with them on Friday, November 15, 2013 to discuss the problems and issues we have been having with them on this project.
. 10th Street Bridge Repair: One lane of traffic is closed off over the bridge on 10th Street just east of the railroad tracks due to severe erosion having taken place from previous rainfall events. The street is being undermined, and the drainage structure is in need of rehabbing. Estimated cost of repair is at $40,000 which exceeds our threshold limit of $25,000, thus, plans and specs are in the process of being prepared so that the work can be let for bids.
. Projects under Design by Engineering Dept.:
. Main Street Streetscape Project
. Municipal Swimming Pool Parking Lot
. 10th Street Drainage Structure Repair
. Various water line projects for SMA
. Various sanitary sewer line projects by pipe-bursting for SMA
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
. Registered 4 individual storm shelters
. Continued coordination with local, FEMA and State officials on projects for Disaster Recovery
. Continued preparation of materials for updated Emergency Operations Plan
. Coordinated with Motorola project manager on timelines and status of project
. Attended the Central Oklahoma Emergency Management Association Workshop in OKC on Wednesday through Friday in accordance with sub-grant scope of work. Gave presentation on May 19 tornado response and recovery during Fridays workshop sessions.
Capital Projects Update:
. Telephone System Replacement: Contract for PRI interface received from a.t. & t. and on City Commission Agenda for November 18.
. Communications Systems Upgrades: Motorola- Portable radios received at shop. Communications Technician working on programming and training package for users
. City of Shawnee: Director still working on site layout, equipment, and supply issues
. Outdoor Warning Devices: Radio control boxes installed. Vendor to return to install electrical service connections
. Public Storm Shelters: Director prepared agreement for use of facilities and sent to the organization for approval.
596 Families Registered (1541 people affected) for Disaster Assistance in Pottawatomie County
Total FEMA Verified Loss $4,515,401.55
Loss covered by FEMA Individuals & Households Program $1,649,259.06
Unmet Need: $2,865, 542, 49
<HR>
UTILITY DEPARTMENT/Steve Nelms, Director
Water Treatment Plant (Staff of 10)
Average production: *MGD: 3.436 Last week: *MGD: 3.462
. Pumped 1,314,720,000MG to date compared to 1,444,709,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
*MGD: Million Gallons Daily
Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.962 **BOD: 16 mg/l ***TSS: 5 mg/l
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.710 **BOD: 2.9 mg/l ***TSS: 3.9 mg/l
. 0 gallons of bio-solids have been hauled for this month due to the driver being on vacation
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
Water Distribution (Staff of 11)
Service Calls: 90, Main Breaks: 2, Leak Checks: 10, Cut-offs: 4, Reset Water Meters: 14, Service Lines: 0; Water/Sewer Line Locates: 184
. Worked on shop tickets, and service orders from customer service.
Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 5 different locations
. Performed serviceability check on fire hydrants at 16 different locations
. Performed annual fire hydrant flow testing at 15 locations
Wastewater Collection (Staff of 7)
Sewer lines flushed: 22,450 ft. Flushed (year to date): 911,653 ft.
Total Service Calls: 45, Sewer Lines Checked: 43, Lift Stations Checked: 15 Emergency Sewer Calls: 4, Camera Lines: 827 ft., and Manholes located: 0
* Capital Projects
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff had training on it Tuesday, July 9th, 2013. Staff met with SRB on Friday, August 9th, 2013 to go over Waste Water Collection, Waste Water Treatment, Water Supply and Treatment, and Water Distribution. On August 19th, 2013 the Wastewater Hydraulic Model Software was approved by Commission. Currently waiting on installation of the software. SRB conducted a Filter Media Evaluation on Wednesday, August 28th, 2013 which lasted fourteen hours; results are still pending. Staff also had a meeting with SRB the same day, discussion of getting Commissioners updated were among the topics. Staff and Carollo Engineers met with DEQ on Thursday, August 29th, 2013 to go over possible options for the wastewater treatment system. SMA staff sent SRB information requested for the Southside Wastewater Treatment Plant, and an updated list of manholes needed for the sewer model software. Staff will meet with SRB on Friday, September 13th, 2013 to receive training on the hydraulic water model software. Staff had a conference call with Carollo Engineers on Wednesday, September 18th discussing the Wastewater Plant's immediate needs. Staff had a conference call with SRB on Wednesday, September 25th, items discussed were data needed for the master plan, phased projects, and updates on progress. Staff has gathered, sent part of the data, and is currently compiling the remainder of the data requested. SRB and Carollo Engineers met with City Commission and presented an update with visuals at the Special Call Meeting on Monday, September 30th. Staff had a conference call with SRB and Carollo Engineers on October 9th, 2013. SRB requested more sewer and water flow information for the water and sewer models) staff is currently working on). SRB delivered draft reports on the filter media, and returned plans and documents that were scanned recently on Friday, October 10th, 2013. Staff had a conference call with SRB on October 24th, 2013. SRB requested more sewer information for the sewer model (staff is currently working on). Staff gathered more camera footage for engineers to put in model. Staff is scheduled for more training on the water model next week.
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has completed pipe burst from Horace Mann School to Center. Contractor has pulled 578 ft. of sewer at the 1900 block of Broadway. 115' of 12" pipe was installed at the 1100 block of Philadelphia. The 1900 block of Union has been bursted and services are being hooked up to the new line. Contractors are now at the location of Oakland and Pennsylvania. All pipe has been pulled and services are being attached to new line. Crews have gone back to do clean up on the last two bursts. Contractors are now at the location of Northridge and Janeway. Pipe has been pulled and services are being reconnected. Contractors have finished Northridge. Contractors have finished the final burst on Delaware. Contractors have moved to Chandler Street, and have located services and blown out manholes in order to pull new pipe.
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor cut out dirt around lift station and driveway. Survey shots have been taken. Staff met with Jordan Contractors on Wednesday, September 25th, and it was decided to remove the existing wet well, and replace with a new lift station in order to make it more efficient and current with other lift stations. Jordan has removed the old station and has poured and coated the base of the new lift station, and has set the first pre-cast section of the new wet well. Currently waiting for parts on the lift. Work should begin on Monday, November 11th, 2013.
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded this project on May 6th, 2013. Contractors have exposed the Wes Watkins line for the meter vault, and cut into it to drain the remaining water. The meter will be assembled then lowered into the pit to assure accurate cuts are made as to not take out too much, or too little of the existing pipe. Contractors have poured the floor of the vault at Wes Watkins, and have assembled the meter. Jordan Contractors have hired a contractor to build the vault itself. The remaining two meter vault areas have been located, and lines are being potholed to verify depths. The walls for the meter at Wes Watkins are being formed. The walls were poured on Thursday, September 19th, and the lid for the vault was poured Wednesday, September 25th. After the forms for the lid are removed the last step is to tie in the electricity for the sump pump. The Beard Street and Southside vaults have been set and are operational. All meters are installed and operational. Waiting for electricity to be ran to Wes Watkins vault. OG&E has been contacted about placing a meter at the Wes Watkins vault, and added to our existing account. Contractors have been asked to work with Haynes in order to set up the SCADA systems and Tower.
Jefferson Terrace Water Line Replacement, COS-SMA-14-01 Jordan Contractors was awarded the bid on August 5th, 2013. Estimated start date for this project is October 1st, 2013. Kickapoo has been bored and the 24" main on the east side has been tapped in order to tie in the new 8" main for Burns St. Approximately 100' of water line has been laid, a few of the services have been bored, and new poly line with the tracer wire has been ran. Contractors have finished the 8" water line on Burns, and are currently laying the new 6" water line on Jefferson Place.
Water Treatment Plant Sludge Removal, COS-SMA-14-02- Current hold on project.
24" Sewer Rehab Project (Sliplining Existing 24" Concrete Pipe), COS-SMA-13-07- Urban Contractors was awarded the bid on August 19th, 2013. Staff met with Urban Contractors for a pre-work meeting on August 28th, 2013. Work will commence when the slip line arrives. Contractors are still waiting on pipe to arrive. The estimated start date is November 18th, 2013.
Repair and Restoration of the River Bank Failure at the WTP- Smith Roberts Baldischwiler, LLC is currently in the engineering phase. SRB had their survey team on site August 28th, 2013. Staff met with SRB and FEMA on Friday, September 20th to review the erosion damage. The estimated cost for the repairs to the river bank is around $200,000.00.
<HR>
AIRPORT/Keenan English, Assistant Airport Manager
. City Commission Board approved to write off long outstanding airport rental Accounts Receivables.
. World Fuel Services Alliance Program has gone into effect. Pilots can now use World Fuel Alliance cards to purchase fuel at discounted prices. In exchange, World Fuels will market Shawnee Regional Airport at no cost to corporations and businesses that fly corporate jets.
. FY2013-2014 budget process complete
. Libra Electric is currently replacing and repairing various airport lighting, specifically the rotating beacon, PAPI lights, and the windsock.
. Staff is in the process of implementing the tools/technology to count operations at SNL.
. New electronic fuel pump display has arrived and is being installed. Installation will require minor electrical work done by an outside contractor.
. Staff has obtained supplies for Hangar 13 ceiling repair.
. Staff is gradually sealing T-hangars and other airport structures that are vulnerable to rain leaks.
. Dirt is being moved at 702 W. Independence to divert water that is collecting in problem areas. This property is airport property.
. The airport now has adequate supplies for spill clean-up and prevention. A Spill Prevention, Control, and Countermeasure (SPCC) plan has been drafted. Waiting approval from the Oklahoma Corporation Commission.
. OG&E has surveyed area for new airport signage.
. The airport is in the process of hiring a new part-time weekend maintenance position.
. The Assistant Airport Manager is consulting with St. Gregory's University about installing obstruction lighting on the newly repaired towers.
Fuel Sales
Fuel sales continue to steadily increase:
. October 2012 = Avgas 2,998.15 gal; Jet A 1,502.11 gal
. October 2013 = Avgas 3,741.85 gal; Jet A 1,502.11 gal
Airport Advisory Board
. Regular monthly meeting scheduled for November 20, 2013.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
Parks Maintenance Division (Staff of 8)
. Daily cleanup route on Main St and Parks
. Mowing/weed eating in Parks/Lake/street ROWs (slowing down)
. Workforce employees from Federal Grant working in the Lake area
. Slope mowing dams for inspection
. Changing bulbs in snowflakes
. Working on Monthly Park Inspections
Cemetery Division (staff of 4)
. 0 burials last week
. Cemetery gates are being closed at 5:00 pm every day for winter
. Installed fence on west end of property
. Filling graves that have settled
. Preparing for internments
. Leveling markers
Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. Working with insurance company to get Police vehicles repaired
. Checking into grant information for natural gas conversions
. 21 units in last week with 29 total repairs
. EVT schools and testing
Shawnee Twin Lakes
. The repair of the floating fishing dock is complete.
. Workforce grant has six workers at the Lake picking up trash in the ROWs and cutting trees that are down or damaged
Wes Watkins Reservoir
. Crews are working on mowing and weed eating.
. Several pipe liners are staying in the RV Park and several RV groups are keeping the Park full
Municipal Swimming Pool
. Architects will have complete engineered drawings to the Health Department for review this coming week. Staff and architects have had to work through some issues with the Health Department on code interpretation. Staffs best guess on going out for bid will be the end of December or the first of January. A presentation of the fundraising will be presented at the next Commission meeting on November 18th.
Auditorium Exterior Restoration and Window Replacement
. Project is moving along good and is about 50% complete; windows should be coming in soon
City Hall ADA Restroom Project
. Bidding this project out on November 18th.
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
. November 7, Oklahoma YMCA State Alliance
. November 7, Oklahoma State & Education Employees Group Insurance Board Meeting
. November 9, Franks Motor Sports Indoor Dirt Track Races
. November 9, Baby Shower
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
Planning
. Staff prepared materials for the November 4 City Commission meeting.
. Staff accepted application for Round #3 of the Façade Grant Program. \
. Staff met with developers and discussed current and pending projects.
. Staff completed work on a revised taxicab ordinance (vehicle for hire). The City Commission will deferred action on November 4 and will consider the ordinance again on November 18.
. Staff prepared materials and discussed agenda items at the Planning Commission regular meeting on November 6.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 38 active cases
o Derelict Vehicles: 1 active cases
o Junk/Trash: 9 active cases
o Tall Grass/Weeds: 57 active cases
Project Updates
. Zoning Code Update- Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code.
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Worked on year end for auditors
. 301 and 302 fixed assets reconciliation
. Prepared sales tax report
. Worked with auditors
. Meeting with City Clerk and City Manager concerning PCDA rates
. Bank reconciliations
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
City Clerk
. Preparation of City Commission and Authorities minutes for November 4, 2013 meeting
. Preparation of November 12, 2013 Special Call Retreat Agenda
. Filed 3 Public Nuisance Liens and 16 Public Nuisance Lien Releases with Pottawatomie County Clerk.
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
Utility Billing/Customer Service
. New employee training - meter reader
. Zone 3 billing (Nov. 4th)
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o Watch Guard In Car Video Project - Project completed on five police units, server and client functions done. COMPLETED
o VoIP Telephony Project - IT deploying desktop software, still waiting on PRI, remote location testing completed
o Remote VPN Replacements - Six remotes completed, Animal Shelter completed, Water Treatment Plant, Unzner Center left
o TCM Imaging Solution Project - Activated in HR, Finance, scanners deployed in Utility billing, waiting on utility billing for review or process
o Unitrends Backup Appliance Deployment Part 2 - Finalized selection of RC823 device, waiting for PO for purchase processing
o Mobile Device Management Deployment - Continues, preparing to send out links/configuration
o Web Server Migration - Major code updates completed, testing, updating on new box, Working on Intranet site
o AFIX System Replacement - Deploying localized virtual 32bit client to work around OSBI 64bit limits
o License Plate Reader Server component - Server component now installed, server component now functional, review SQL access next
o EOC Interactive Projector Replacement - Projector installed and working, Emergency Management to attend training and train others/manage
o Home Drive Storage migration - Test migrations performed, permission issues to resolve
o City Hall Kiosk - iPad Kiosk Deployed, additional content continues, presented solution at OML, COMPLETED
o Brazos Citation Import for Global System - Working with vendor, waiting on proper offense listing from PD, meeting scheduled
o GeoSafe Fire Mobile - Demo completed, deployment plan being developed, iPads received, preparing to deploy
o GeoInfo Web App - Final code developed, need volunteer to use iPad to map/photograph murals, horses, etc
o Police AVL Solution - Discussion GPS device options, why Global Software cannot support standard cell card GPS, Verizon testing GPS solution
o Global/Firehouse Interface - Newest version being sourced and deployed on sync system
o Various basic end user assistance, projector setup, how to login, etc
o Continued new / exiting employee access control and ID management
o AED software setup for Fire, had to show user how to login
o Conference call with Global Software reference AVL for Police, GPS questions, etc
o Restoration of files from backup system due to Dropbox sync issues
o Resolved connection issue at WTP, cable vendor installed filter in front of facility, killed connection
o Reviewed / provided receipt printer replacement solutions
o Trained Police Records how to scan/attach Accident Reports in Global system for online access
o Finalized online accident report access code, needs to go public
o Reviewed open records request from Court, advised of online API solution already in place
o Resolved pending payment issues for BP / BL modules in Planning
o Provided email archive pull per request from HR
o Updated Utility billing rates in INCODE and online bill calc web code solution
<HR>
FIRE DEPARTMENT/David Short, Chief
Suppression
Responded to 91 emergency calls broken down by type below:
. Fires: 2
. Rescue & EMS: 64
. Hazardous conditions: 0
. Service Calls: 5
. Good Intent Calls: 14
. False Alarms: 6
. Overpressure Rupture, Explosion: 0
Fire Prevention
Plan Reviews
. None
New Construction Inspections
. TDK Ferrites Corp, 5900 N. Harrison (suppression system)
Requested / Administrative Inspections:
. Pott. County Health Dept., 1904 S. Gordon Cooper
. St. Anthony Physicians, 3215 Kethley
. St. Anthony Dr. Building, 3214 Kethley
Permits and On-Site Inspections
. 3 Open Burn Permits issued
Training
. Lieutenant Academy Phase II (3 Members) (12/3/13)
. Shift Training w/ Medical Director (12/17-19/13)
. EMT Transitional Refresher (All Shifts) (1/13-17, 20/14)
. Dispatcher Training Planning Committee Meeting @ G.C.T.C. (11/18/13)
. Draft May Day SOG Submitted (5/30/13)
. Draft NFIRS SOG
. FireHouse Management & Quality Control
. N.R.E.M.T. - C.E.U. Program Management
. Continuation Training (7) Probationary Fire Fighter's
. Continuation Training (3) Lt. Candidates
. Development Minimum Company Standards (4th Quarter 2013)
. FireHouse Software Integration with Global CAD (TBD)
. GEOSAFE Deployment - All Apparatus (TBD)
. EMS Skills Evaluation (TBD)
. Documentation SOG (Draft)
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
Police
. Police reports: 159 / arrests: 34
Total Citations: 94 Handwritten Citations: 16 E-Citations: 78 Percent of E-Citations: 82.98 %
Dispatch
. Dispatch managed 1619 calls (Police/Fire/EMS)
Accreditation/Lt. King, Accreditation Manager
. Maintenance of Accreditation Standards
. Maintenance of Policies and Procedures
. Working with CID
. Working on roll call training for shifts.
. Working on In-House Training Program.
CID
. 22 Cases Forwarded to CID for Review
. 1 Felony Cases Assigned / 1 Misdemeanor Cases Assigned / 5 Other Cases Assigned
. 4 Felony Cases Cleared / 1 Misdemeanor Cases Cleared / 0 Other Cases Cleared
. 4 Felonies Filed through DA's Office
. 5 No Further Needed (NFN) Cases
. $1,100 Total Property Recovered
. 3 Assists with Patrol and Other Agencies
COP's Grant Program
. Drug house surveillance
. Boy Scout Event
. Face book surveillance
. Investigated drug tips
. Prepared warrant affidavit
. MATSC meeting
. Grant Paperwork
. Work juvenile marijuana distribution case
. Interviewed suspects
. Interviewed informants
. Arrested three for conspiracy to traffic methamphetamine
. Seized approx 112 grams of meth and one vehicle
. Seized one firearm
Evidence
. Number of evidence items brought in: 18
. Number of evidence items released: 1
. Number of found property items taken in: 3
. Number of items submitted to the OSBI: 2
. Number of evidence disposition files/cases cleared: 2
. Items Flagged & Pulled for Destruction: 0
Staff
Police Officers - 59 / 3 open positions / 1 deployed on Military / 53 available
. Dispatch positions - 13 / 11available for service / 3 in training status / 2 open position
. Animal Control Positions - 4 / 4 available for service
Animal Control
> Calls Responded: 125 >Animals Impounded: 39 >Animals reclaimed: 7 >Animals adopted: 0
Subscribe to:
Posts (Atom)
Posts
