Thursday, December 31, 2015
Happy New Year! - City Hall Offices Closed Friday January 1, 2016
Wow, 2016 already? The City of Shawnee family wishes everyone a Happy and more importantly SAFE New Years! Please ring in the new 2016 year with joy but do not drink and drive for everyones sake. Remember, City Hall offices will be closed on Friday, January 1st, 2016 but our Police, Fire and emergency crews will be keep everyone safe!
Wednesday, December 23, 2015
City Hall Offices Closed Dec 24th and 25th
City Hall Administrative offices will be closed on Thursday December 24th and Friday December 25th in observance of the Christmas Holiday. Offices will re-open Monday December 28th. Have a Merry Christmas and a safe holiday!
Friday, December 18, 2015
City of Shawnee Launches Animal Welfare Initiative
The City of Shawnee has launched a four-pronged initiative to enhance its Animal Control policies and procedures. For full Press Release please click here.
Wednesday, December 9, 2015
Recycle for Christmas Shawnee!
Recycle Shawnee<br>
<br>
Don't forget to recycle all of your Christmas wrapping paper, boxes, and Christmas trees with Central Disposal. Break down your cardboard boxes and either put them in or under your recycle bin on your trash day. Residents can also bring all paper and cardboard to the Shawnee Transfer Station Recycle Center. A Central Disposal representative will help you unload all your recyclable material Monday thru Thursday 8-5 and Friday 8-Noon. Residents can also bring real Christmas trees to the Shawnee Transfer Station to have their trees chipped instead of ending up in a landfill. Please bring your current water bill and photo ID to avoid charges.<br>
<br>
Happy Holidays from:<br>
Central Disposal & The Shawnee Municipal Authority<br>
<br>
Don't forget to recycle all of your Christmas wrapping paper, boxes, and Christmas trees with Central Disposal. Break down your cardboard boxes and either put them in or under your recycle bin on your trash day. Residents can also bring all paper and cardboard to the Shawnee Transfer Station Recycle Center. A Central Disposal representative will help you unload all your recyclable material Monday thru Thursday 8-5 and Friday 8-Noon. Residents can also bring real Christmas trees to the Shawnee Transfer Station to have their trees chipped instead of ending up in a landfill. Please bring your current water bill and photo ID to avoid charges.<br>
<br>
Happy Holidays from:<br>
Central Disposal & The Shawnee Municipal Authority<br>
Monday, November 30, 2015
Shawnee Splash Christmas Gifts
Santa would like to give the gift of Shawnee Splash Passes this year! From stocking stuffers to a family gift, the posibilites of your giving are endless. We are offering gift cards for season passes and day passes for your Christmas Shopping! Prices range from $5-$120+. Contact the Splash Office at 405-273-0700 or email shawneesplash@shawneeok.org. (We can take payment over the phone or drop by the Splash Office 227 N Broadway.)
Wednesday, November 25, 2015
Happy Thanksgiving! - City Hall Offices Closed Thurs/Fri
City and Utility authority staff would like to wish all our citizens a Happy and safe Thanksgiving this year.
Also City Hall and associated offices will be closed on Thursday, November 26th and Friday November 27th in observance of the holiday. Offices will reopen on Monday November 30th.
Stay safe and Shop Shawnee!
Also City Hall and associated offices will be closed on Thursday, November 26th and Friday November 27th in observance of the holiday. Offices will reopen on Monday November 30th.
Stay safe and Shop Shawnee!
Tuesday, November 10, 2015
Hydrant Flushing November 16th-20th, 2015
Beginning Monday, November 16th through Friday, November 20th SMA will have two crews performing hydrant flushing. Crews will be working East to West and South to North. This is a quarterly maintenance procedure required per DEQ, to ensure water quality. We apologize for any inconvenience this may cause.<br>
<br>
Thank you,<br>
Shawnee Municipal Authority<br>
<br>
Thank you,<br>
Shawnee Municipal Authority<br>
Tuesday, October 27, 2015
Trick or Treat Night
The official trick or treat night for the City of Shawnee will be Saturday, October 31, 2015 from 5:30 p.m. to 8:30 p.m.
Friday, October 16, 2015
Burn out Notice November 9th-23rd, 2015
The City of Shawnee uses chloramines that are a disinfectant used to treat drinking water. Chloramines are most commonly formed when ammonia is added to chlorine to treat drinking water. The typical purpose of chloramines is to provide longer-lasting disinfectant properties to the water treatment as the water moves through pipes to consumers. This type of disinfection is known as secondary disinfection. Chloramines have been used by water utilities for almost 90 years, and their use is closely regulated. More than one in five Americans uses drinking water treated with chloramines. Water that contains chloramines and meets EPA regulatory standards is safe to use for drinking, cooking, bathing and other household uses.<br>
Using chloramines, a combination of chlorine and ammonia, in the treatment process helps reduce the amount of trihalomethanes. Trihalomethanes are byproducts formed when water is disinfected with chlorine, according to the U.S. Environmental Protection Agency.<br>
As part of our yearly maintenance program the water treatment plant is going to do a two week return to free chlorine treatment and flush fire hydrants from November 9th to November 23rd, 2015. <br>
This is a normal maintenance procedure, during this process your water will continue to be safe to drink.<br>
For questions about the change in treatment, contact Jacob Wickware at the City of Shawnee Water Treatment Plant at (405) 273-0890.<br>
Using chloramines, a combination of chlorine and ammonia, in the treatment process helps reduce the amount of trihalomethanes. Trihalomethanes are byproducts formed when water is disinfected with chlorine, according to the U.S. Environmental Protection Agency.<br>
As part of our yearly maintenance program the water treatment plant is going to do a two week return to free chlorine treatment and flush fire hydrants from November 9th to November 23rd, 2015. <br>
This is a normal maintenance procedure, during this process your water will continue to be safe to drink.<br>
For questions about the change in treatment, contact Jacob Wickware at the City of Shawnee Water Treatment Plant at (405) 273-0890.<br>
Friday, September 25, 2015
City Commission to Host Public Forum on Branding and Community Image
The City of Shawnee will host a Public Meeting on Monday, October 5 at 5:30 PM in the City Commission Chambers to discuss imaging and branding for the community. Visit Shawnee, Inc. has contracted with the company Arnett Muldrow & Associates to lead this process. The South Carolina firm specializes in city planning, community branding, economic development and historic preservation and has worked in other Oklahoma communities. <br>
<br>
Arnett Muldrow & Associates will guide the hour-long discussion and will ask several questions of the audience to gauge their perception of Shawnee, its assets and how it should be marketed and promoted to build local pride, enhance local business, encourage visitors and attract investment. "The meeting is designed to be fun and engaging and will greatly inform our efforts as the process unfolds," said Tripp Muldrow, Principal at the firm.<br>
<br>
The consultant team will be in Shawnee for three days to meet with key stakeholders and touring the community. At the conclusion of their visit, they will formally present a brand for consideration. Through feedback and further refinement, Arnett Muldrow & Associates will prepare final logos, taglines, wayfinding concepts, webpage design concepts, a style guide, and an implementation plan.<br>
<br>
"We are really looking forward to this process, which will allow us to review where we are now and where we need and want to be in terms of the City's perception, brand and image," said City Manager, Justin Erickson. "I thank Visit Shawnee, Inc. for leading this effort and highly encourage interested members of the public to participate on October 5."<br>
<br>
The City's regular City Commission meeting will begin at the normal 6:30 PM start time.<br>
<br>
***<br>
<br>
Arnett Muldrow & Associates will guide the hour-long discussion and will ask several questions of the audience to gauge their perception of Shawnee, its assets and how it should be marketed and promoted to build local pride, enhance local business, encourage visitors and attract investment. "The meeting is designed to be fun and engaging and will greatly inform our efforts as the process unfolds," said Tripp Muldrow, Principal at the firm.<br>
<br>
The consultant team will be in Shawnee for three days to meet with key stakeholders and touring the community. At the conclusion of their visit, they will formally present a brand for consideration. Through feedback and further refinement, Arnett Muldrow & Associates will prepare final logos, taglines, wayfinding concepts, webpage design concepts, a style guide, and an implementation plan.<br>
<br>
"We are really looking forward to this process, which will allow us to review where we are now and where we need and want to be in terms of the City's perception, brand and image," said City Manager, Justin Erickson. "I thank Visit Shawnee, Inc. for leading this effort and highly encourage interested members of the public to participate on October 5."<br>
<br>
The City's regular City Commission meeting will begin at the normal 6:30 PM start time.<br>
<br>
***<br>
Thursday, September 10, 2015
September is National Preparedness Month - Get Prepared
September is National Preparedness Month. This year we are asking you to take action now - make a plan with your community, your family, and for your pets. Plan how to stay safe and communicate during the disasters that can affect your community. We ask everyone to participate in America's PrepareAthon! and the national day of action, National PrepareAthon! Day, which culminates National Preparedness Month on September 30.
<iframe width=320 height=240 src=https://www.youtube.com/embed/lNEadTX6zBY frameborder=0 allowfullscreen></iframe>
<iframe width=320 height=240 src=https://www.youtube.com/embed/lNEadTX6zBY frameborder=0 allowfullscreen></iframe>
Monday, September 7, 2015
City Hall Closed for Labor Day Monday 09/07/2015
City Hall and associated offices are closed for Labor Day on Monday September 7th, 2015. Offices will reopend on Tuesday September 8th.
To learn more about Labor Day follow this link
https://en.wikipedia.org/w/index.php?title=Labor_Day
To learn more about Labor Day follow this link
https://en.wikipedia.org/w/index.php?title=Labor_Day
Thursday, August 13, 2015
Shawnee Splash Classes
<br>
Splash Fall Programs<br>
Water Aerobics 10:15 am - 11:00 am MTWTH<br>
Cardio Aquatics 12:15 pm - 12:45pm MTWTH<br>
<br>
These classes will be held August 24th - October 1st<br>
<br>
<br>
Come on out to get a great workout! These classes are low impact, chest level water conditioning sessions that will increase strength and promote weight loss. The instructor has over 10 years experience in water training. The 12:15 class is great for your lunch hour!<br>
<br>
Splash Pass Patrons will gain free access to these classes, others will pay $3 per class or $50 for a class pass. You can come to purchase your class pass from 9am-11am M-F at Shawnee Splash. <br>
Splash Fall Programs<br>
Water Aerobics 10:15 am - 11:00 am MTWTH<br>
Cardio Aquatics 12:15 pm - 12:45pm MTWTH<br>
<br>
These classes will be held August 24th - October 1st<br>
<br>
<br>
Come on out to get a great workout! These classes are low impact, chest level water conditioning sessions that will increase strength and promote weight loss. The instructor has over 10 years experience in water training. The 12:15 class is great for your lunch hour!<br>
<br>
Splash Pass Patrons will gain free access to these classes, others will pay $3 per class or $50 for a class pass. You can come to purchase your class pass from 9am-11am M-F at Shawnee Splash. <br>
Thursday, July 30, 2015
Draft Parks Master Plan Public Meeting
The City of Shawnee is pleased to announce to all citizens of Shawnee that the draft park system assessment report is ready for their comments about its key findings. <br>
<br>
As a reminder, the city hired a consultant team several months ago to assess the park system to analyze its strengths and opportunities for the future. The consultant team of Shafer Kline Warren and Dick Horton Consulting will be in town on Tuesday August 4th at 6:30 p.m. at the City Hall.<br>
<br>
The report's key findings came from three sources: a) a public meeting with key stakeholders; b) responses from a statistically valid citizen survey of randomly selected households in Shawnee; and c) from the consultant's on-site tour of the park system.<br>
<br>
Key findings from the assessment include:<br>
<br>
.. There are too many parks in the system that require capital funding and constant maintenance for the budget that is available.<br>
<br>
.. There is no dedicated funding source to support the park system for its operating and capital needs.<br>
<br>
.. Restrooms, shade structures, and lighting are improvements that citizens prioritize as the most needed.<br>
<br>
.. Kidspace and Woodland Park are the most popular parks. <br>
<br>
.. Security concerns is the biggest reason that parks are not used more often.<br>
<br>
.. Trails are the most highly requested improvement to the park system.<br>
<br>
.. Adult health and fitness programs are the most requested program that could be offered.<br>
<br>
Please come out and give your input.<br>
<br>
As a reminder, the city hired a consultant team several months ago to assess the park system to analyze its strengths and opportunities for the future. The consultant team of Shafer Kline Warren and Dick Horton Consulting will be in town on Tuesday August 4th at 6:30 p.m. at the City Hall.<br>
<br>
The report's key findings came from three sources: a) a public meeting with key stakeholders; b) responses from a statistically valid citizen survey of randomly selected households in Shawnee; and c) from the consultant's on-site tour of the park system.<br>
<br>
Key findings from the assessment include:<br>
<br>
.. There are too many parks in the system that require capital funding and constant maintenance for the budget that is available.<br>
<br>
.. There is no dedicated funding source to support the park system for its operating and capital needs.<br>
<br>
.. Restrooms, shade structures, and lighting are improvements that citizens prioritize as the most needed.<br>
<br>
.. Kidspace and Woodland Park are the most popular parks. <br>
<br>
.. Security concerns is the biggest reason that parks are not used more often.<br>
<br>
.. Trails are the most highly requested improvement to the park system.<br>
<br>
.. Adult health and fitness programs are the most requested program that could be offered.<br>
<br>
Please come out and give your input.<br>
Tuesday, July 21, 2015
Don`t Miss the Hot Pursuit BBQ Cookoff July 25th!
Hosted by the Shawnee Police Foundation, the Hot Pursuit BBQ Cook off is July 25th at the Shawnee Expo. Great fun and great food. Visit <a href=http://www.HotPursuitBBQ.org>http://www.HotPursuitBBQ.org</a> for more information!
Wednesday, July 1, 2015
Cancellation of Planning Commission Meeting scheduled for July 1, 2015
The Planning Commission Meeting scheduled for July 1, 2015 has been canceled.
Wednesday, June 24, 2015
Glory Daze And Fireworks
Shawnee's annual Independence Day celebration will be Saturday June 27th at the Heart of Oklahoma Expo Center, 1700 West Independence. Activities will begin at 3:00 pm with live music, face painting, clowns, vintage planes, sky diving, and ending with fireworks shortly before 10:00 pm.
Thursday, June 18, 2015
Shawnee Lake Boat Ramps Closed
The boat ramps and floating fishing dock at Shawnee Twin Lakes #1 and all Lake Parks are closed due to flooding. Staff will be monitoring water levels and open areas as they become safe.<br>
For more information you can call (405) 878-1529.
For more information you can call (405) 878-1529.
Wednesday, June 17, 2015
Splash Park GRAND OPENING
The Shawnee Splash Park Grand Opening Ceremonies will occur Saturday, June 20th, 2015 at 10:00 am. Park opens to the public at 2:30 pm. Go to www.facebook.com/shawneesplash for more information.
Sunday, June 14, 2015
Shanwee Fire Texas Water Rescue at 10pm local Ch 5 6/14/2015
Interim Fire Chief DrumTischer reports that local Channel 5 will air coverage about the water rescue training turned real life that Shawnee firemen were involved in recently in New Braunfels Texas. Should air on the ten PM news 06/14/2015 on Channel 5.
Monday, May 25, 2015
Shawnee Lake update
Lake levels have receded some overnight allowing Isaac Waltons Park and Glenn Collins Park to be reopened along with boat ramp on Lake #2. Lake #1 boat ramps and docks still remain closed due to high water at the ramps and water over the walkways. More rain is expected to come in late morning into the afternoon. Staff will be monitoring the lake in the event we need to reclose some areas. <br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
Sunday, May 24, 2015
Shawnee Fire Dept Update 5/24/2015
Interim Fire Chief Dru Tischer reports the following from yesterdays event:
Shawnee Fire Department was dispatched to 21 water rescues starting around 8pm Saturday 5/23/2015 and pulled countless people from stranded vehicles. All rescued citizens were either delivered to their residences or taken to local hotels at their request.
They launched their rescue boats with members trained in swift water rescue at Garrets lake Rd and rescued four individuals form being swept down river. The inflatable boat did receive some damage during this rescue and staff used the aluminum boat to retrieve it as well as rescue staff and citizens.
Chief Tischer does want to acknowledge the tremendous help provide by the Del City Fire Department as they sent their rescue boats to assist at N Kickapoo and Westech while Shawnee boats were busy at other locations. Del City agreed to stay overnight at Station #3 in case any more assistance was needed.
Two minor injuries were reported of Shawnee Firemen but nothing serious. Chief Tischer says recently held additionaly training and equipment really paid off during this event.
Our hearts and prayers go out to the City of Claremore Oklahoma in regard to their loss of Fireman Jason Farley during a water rescue.
Various other City of Shawnee departments were busy as well with Police, Streets, Safety and others assisting in many different aspects of the evening. Thanks to all those employees and their efforts during these times.
Please stay alert, stay safe and stay out of rising water.
Shawnee Fire Department was dispatched to 21 water rescues starting around 8pm Saturday 5/23/2015 and pulled countless people from stranded vehicles. All rescued citizens were either delivered to their residences or taken to local hotels at their request.
They launched their rescue boats with members trained in swift water rescue at Garrets lake Rd and rescued four individuals form being swept down river. The inflatable boat did receive some damage during this rescue and staff used the aluminum boat to retrieve it as well as rescue staff and citizens.
Chief Tischer does want to acknowledge the tremendous help provide by the Del City Fire Department as they sent their rescue boats to assist at N Kickapoo and Westech while Shawnee boats were busy at other locations. Del City agreed to stay overnight at Station #3 in case any more assistance was needed.
Two minor injuries were reported of Shawnee Firemen but nothing serious. Chief Tischer says recently held additionaly training and equipment really paid off during this event.
Our hearts and prayers go out to the City of Claremore Oklahoma in regard to their loss of Fireman Jason Farley during a water rescue.
Various other City of Shawnee departments were busy as well with Police, Streets, Safety and others assisting in many different aspects of the evening. Thanks to all those employees and their efforts during these times.
Please stay alert, stay safe and stay out of rising water.
Shawnee Lake Closed
The Shawnee twin Lakes are closed due to high water levels at the boat ramps and in park areas. High water at the boat ramps are preventing safe loading and unloading of boats, Walkways to the boat docks and fishing dock are under water. High lake levels have reached into park recreation areas flooding picnic tables. With more rain expected, we anticipate that the areas will be closed for some time. As water recedes, staff will evaluate conditions and open areas back up when it is safe to do so. For more information on the closing you can call (405) 878-1529 Monday thru Friday 8:00 am to 5:00 pm.
Friday, May 22, 2015
Offices Closed Monday 05/25/2015 for Memorial Day
City of Shawnee offices will be closed for Memorial Day on Monday, 05/25/2015. City staff salutes all those that have died for our freedom of this great country!
For more about Memorial Day, check out the Wiki at http://en.wikipedia.org/wiki/Memorial_Day
For more about Memorial Day, check out the Wiki at http://en.wikipedia.org/wiki/Memorial_Day
SHS Graduation Replay Schedule
The Shawnee High School 2015 Graduation ceremonies will replay on local Ch3 and streaming at http://www.ShawneeOK.org/LIVE on Saturday and Sunday, 05/23-05/24 at 12am, 4am, 8am, 12noon, 4pm, and 7pm and 9pm.
Tuesday, May 19, 2015
Shawnee Splash
Due to recent weather, Shawnee Splash's May 23rd Grand Opening has been postponed. Please watch for additional information on this page or the newspaper. We thank you for your patience!<br>
<br>
Splash Season Passes are now available for purchase! You can come by the Fairview Cemetery office between 8am-12pm and 1pm-5pm to purchase your pass today! Go to www.shawneeok.org/splash or www.facebook.com/shawneesplash or call 405-878-1529 for pass pricing and further information.
<br>
Splash Season Passes are now available for purchase! You can come by the Fairview Cemetery office between 8am-12pm and 1pm-5pm to purchase your pass today! Go to www.shawneeok.org/splash or www.facebook.com/shawneesplash or call 405-878-1529 for pass pricing and further information.
Friday, May 8, 2015
Shawnee Splash Promotion
Shawnee Splash Promotion: Parents, as the school year ends and children are studying, we would like to reward their hard work! Education is important, and hard work pays off! On May 26th, 27th, and 28th, between 9am-11am, kids (grades PreK-12) can bring their report card to Shawnee Splash Park office and they will receive a free single day pass. Passes are only redeemable for 2015 season. Good luck kiddos! Go to the Shawnee Splash Facebook Page for more information! <br>
Wednesday, April 29, 2015
Shawnee Splash Update
Shawnee Splash is coming together nicely despite the rain. We will be posting pictures of our progress soon. Just a reminder, we are still taking applications for Admissions and Lifeguards. Please go to www.shawneeok.org/jobs to apply. Also, book your summer party for only $120! This information can be found under birthdays at www.shawneeok.org/splash. Thank you so much for your support!
Monday, April 20, 2015
Staff Activity Report for March 2015
CITY MANAGERS OFFICE/Justin Erickson, Interim Manager
. Attended the EXPO Board Regular meeting
. Met individually with Mayor Mainord and various City Commissioners to discuss City business
. Met with appropriate City Staff to discuss major projects underway including: pool, splash pad, trails and major commercial development
. Attended the Shawnee Planning Commission meeting
. Participated in the Shawnee Library National Reading Day Event
. Met with the Tim Burg and discussed economic development activity
. Met with Staff and others concerning a potential 911 merger
. Met with individuals and groups concerning use of the City Auditorium
. Attended the Greater Shawnee Area Chamber Board meeting
. Met with Finance Director and discussed budget process and outlook
. Attended the Downtown Task Force meeting (Chamber)
. Attended the Shawnee Urban Renewal Authority meeting
. Met with Federal congressional staff and discussed local and regional issues
. Met with representatives from Vyve Communications to discuss service issues and contract renewal
. Attended Urban Renewal public hearing regarding updated of the City's Consolidated Housing Plan
. Attended Avedis event focused on Community Renewal International
. Attended the University of Oklahoma Placemaking Conference
. Attended a VSI Board Meeting
. Attended a mid-City legislative meeting
. Attended the SEDF Board meeting
<HR>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
. Rehab Asphalt Streets Project - Contractor will be performing the overlay of Pecan Grove west of Hwy. 102 in March according to the County Commissioner.
. Shawnee Marketplace - Public waterlines and sanitary sewer improvements are completed. Perimeter road and signalized intersections completed. Drainage and storm sewer completed. Work remaining includes widening of entrance between Whataburger and Delta Cafe, installation of sidewalks, and landscaping needs completed. HOBBY LOBBY is open!!!! We have received from Developer maintenance bonds for the water and sanitary sewer improvements, and we are awaiting submittal of the paving maintenance bond and submittal of the As-Built plans for the Public Improvements to be accepted. Upon receipt of those items and completion of work we will bring the item to the City Commission for official acceptance of the public improvements and determination of actual dollar costs of those improvements for sales tax reimbursement calculation as required by the Contract between the City and the Developer.
. COS-PW-13-01 Sidewalk/ADA Handicap Ramps Project (Bryan Trail) - 6' sidewalk along MacArthur to Bryan complete. Construction of 10' trail along Bryan south of MacArthur is still in progress. The 10 trail will run from MacArthur to Highland Avenue.
. Vision Bank Property Channel Improvements- 100% of the cost for these drainage improvements are borne by the Developer (Vision Bank). All concrete has been placed for the twin 8' x 5' drainage structure that will be under future road extension. Construction of concrete drainage channel continues. Upon completion of all work, Developer will need to submit As-Builts of plans to FEMA for them to issue the Letter of Map Revision (LOMR) that is needed for future development to occur on that site.
. Pool Parking Lot Project- Contract awarded to CGC Inc. in the dollar amount of $369,305.25. Grading of the parking area south of the tennis courts is underway. Fill material has been hauled in to the site. The damage poles still need to be replaced as well as repair to the tennis court fencing. Overall project approx. 15% complete.
. Hyatt Addition- Clearing and grubbing has been completed and rough grading of future streets completed. Silt fencing and stormwater prevention facilities have been installed. Sanitary sewer installation is currently underway. The costs for all construction work taking place is 100% borne by the Developer (Mezdi Azimi).
. Union Sidewalk - MacArthur to Middle School- Obtained survey from street widening project and will create cross-sections of ground for sidewalk placement and grading.
. Main Street Streetscape Project- We have finally received ODOTs comments concerning the completion of ODOTs environmental review portion of the project from them, and have received a Categorical Exclusion which means we will not have to do any further NEPA approvals by FHWA. Finalizing landscaping & irrigation plans are in progress, and have received OGEs cost proposal for providing and installing decorative lighting for project. Tentative schedule is to be in position to advertise the project for bids by late April-early May timeframe with construction starting later this summer.
. Boy Scout Park Splash Pad Project- Water feature apparatus were ordered by the City from ARC, Inc in the dollar amount of $131, 130.00. The City also let for bids the construction and installation of the splash pad and the project was awarded to C3 Construction in the dollar amount of $148,364.00. A PreWork meeting with the Contractor is scheduled for Monday, March 23, 2015, and the Notice to Proceed will be issued effective March 25th. Completion date is tentatively scheduled for May 20th.
. Receipt of two Preliminary Plats- that staff is currently reviewing. One is for Tamarack housing development to be located at the Northeast Corner of Independence & Elm, and the other one is for Cooper Commercial Development located immediately east of the KFC and Holiday Inn Express off of Mall Drive.
. SMA Waterline Looping Project-SMA is planning to bid out a city wide water line looping project. The project will include various locations and will be bid on an estimated quantity basis much like the sanitary sewer pipe bursting projects. Working on preparing the DEQ application for the project.
. Street Selections for Maintenance Work-Currently, existing asphalt streets are being evaluated and rated to determine ranking and priorities of streets selected for maintenance. This work is very time consuming, every street has to be inspected and stress conditions of roadway determined and quantified. Anticipate project inventory being completed by end of June 2015.
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
. STORM SHELTER REBATE PROGRAM:
o 1100 applications were received. 204 awards have been made.
o 8 notices to proceed have been issued bringing the total to date to 68.
o 30 inspections were completed and requests for payment were processed.
o 27 claims were processed and paid.
. Department hosted a luncheon and briefing with a delegation of 9 people from Sejong City, South Korea on March 26 to discuss our World Health Organization Safe Community designation and share lessons learned from the application and maintenance process.
. EM participated in the Northeastern State University-Broken Arrow Campus Homeland Security Program Advisory Committee meeting on March 31.
. Director assisted Maud Emergency Management and Maud Schools with tour of public schools building for areas of sheltering in place in case of a tornado.
. Staff attended Board of County Commissioners meeting each Monday morning providing fire weather forecast information and burn ban recommendations to the Board.
<HR>
UTILITY DEPARTMENT/Steve Nelms, Director
. PWSC Emergency Generator Project SMA-15-04 - City Commission awarded the project to All Phase Electric on March 2nd, 2015. A pre-work meeting was held on March 23rd, 2015. Contractor has an estimated start date of April 6th, 2015.
. Tennessee Lift Station Rehab Project SMA-15-03 - City Commission awarded the project to Jordan Contractors on March 2nd, 2015. A pre-work meeting was held on March 23rd, 2015. Contractors have an estimated start date of April 6th, 2015.
. Southside Waste Water Treatment Plant Emergency Generator Project SMA-15-05 - Currently in the engineering phase.
. St. Anthony's Hospital Waterline Replacement - This is an in house project. The project is 100% complete.
. Repair and Restoration of River Bank Failure at the WTP - This project was completed on August 18th, 2014. Staff met with PSI on February 10th, 2015 to inspect and discuss the lagoon. PSI came out on February 20th, 2015 to conduct soil testing. Currently awaiting results. SMA and Smith Roberts met with City Attorney on March 19th, 2015 to discuss project.
<HR>
AIRPORT/Keenan English, Assistant Airport Manager
Shawnee Airport Authority
. Approved new lease with Johnson SnoBall
. Approved mortgage of leasehold to Metro Mart, Inc
Airport Advisory Board
. AAB recommended leasing 85 acres of Airport property for hay cutting and bailing
. Oklahoma Airport Operators Association annual conference was held March 8 - 11 in Tulsa, OK
Construction Projects
. FAA-AIP-3-0040-0088-16-2015, rotating beacon, apron lighting, and AWOS. Project is waiting for FAA approval. AWOS phase's I and II of the benefit cost analysis is complete and approved by FAA. Phase III in progress.
. Disadvantaged Business Enterprise has been approved and published.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
. Municipal Swimming Pool - Contractors have been on the grounds completing masonry work, interior and exterior electrical work, painting, backfilling, and plumbing. They have also been forming and pouring decks along with fence installation and shade structures.
. Boyscout Splash Pad- The Operations Department went out for bid on a new restroom facility to complement the Park and splash pad and received them back in Mach 16th. Since receiving back in the bids, Staff has redesigned the restroom and will be going back out for bid.
. Certified Healthy Communities- The City finally got word that we were awarded the $110,000.00 grant from TSET. This money will go towards the Boy Scout Splash Pad and Restroom Project.
. Alternative Fuels- Staff has joined up with the Central Oklahoma Clean Cities as a stakeholder in hopes to be able to apply for grant monies to convert city vehicles to natural gas or propane. Stakeholders consist of individuals that work in the field of CNG/LPG, install equipment, operate converted equipment, or are looking into and tracking conversion data. Fleet maintenance has a meeting set up with LPG individuals to look at some of our equipment for quotes on conversion. Through information learned at the COCC meetings, staff has made the decision to hold off on conversions for a couple of more years. This is based on our ROI from our conversions; we need to convert vehicles running 35000 miles per year to which we do not have. On another note, we have been paying a lot less for gas and diesel leaving extra money in the budget that could be used for conversions. Staff is looking at this and hope to be able to convert a few vehicles.
. KABOOM grant/YMCA partnership- The YMCA is back in the running for funding on the KABOOM grant. As soon as a funding partner is found, the YMCA and the City will coordinate installation.
. Kiwanis park restroom project at the lake- Canadian Valley Electric has agreed to put in the electric service here as long as the City clears the ROW for them. The process has been started through DEQ for the septic system and well. Staff is working with the Kiwanis group to develop a plan and how much funding will come from each. The DEQ process will take 3 months for their review.
. Parks Master Plan- The Parks Master Plan survey went out and is in the hands of the public. After all responses are in, it should take about another 4 weeks to compile the data.
. Lake Maintenance building- Staff will be awarding this project April 6th and construction will begin soon.
. Auditorium HVAC Design-Staff is going through references and verifying the capability of the architect company. As soon as that is finished, staff will start negotiations with the selected firm for a contract.
. Santa Fe Depot Floor Repair- The floors in the restrooms at the depot have been bad for many years but they took a turn for the worst here lately. Staff has hired a contractor to replace the entire floor under the two restroom areas.
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
. March 3-5, Pottawatomie County JR Livestock Show, approximately 1,000 people for3 days show
. March 5-7, Monkey Business Children's Consignment Sale, approximately 800 people
. March 6, Pottawatomie County JR Livestock Show Premium Sale, approximately 600 people
. March 6-8, Almost Ready to Cruise Car Club Car Show/Swap Meet, approximately 1,200 people
. March 9, Gordon Richards FFA Achievement Banquet, 45 people
. March 10, Shawnee Police Foundation Banquet, 150 people
. March 10, Arvest Bank, 100 people
. March 13-14, Red Alliance Cow Sale, approximately 600 people
. March 14, Changing Winds Pow-Wow, approximately 400 people
. March 18-22, Rollin Squares RV Rally, 20 rigs, 40 people x 4 days
. March 20-21, Buckles & Banners Goat Sale, approximately 400 people
. March 21-22, NBHA Barrel Racing, 350 barrel racers per day, approximately 800 people
. March 25-26, Salvation Army, 150 people
. March 26, Bison Federal Credit Union Customer Appreciation Banquet, 100 people
. March 27, Taste of Home Cooking School Show, approximately 600 people
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
. Staff met with developers and consultants to discuss potential future and current development projects.
. Staff continues to be very involved in downtown revitalization efforts and attends that monthly merchant meetings and the Chamber's Downtown Taskforce.
. Building inspections staff remain busy with a very high volume of permit requests and inquiries. There are numerous large construction projects underway throughout the community and several projects have been recently completed.
. Staff continues work on revising the City's Subdivision and Development Standards.
. Staff attended the Shawnee Beautification meeting
. Staff attended an Avedis event focused on Community Renewal International
. Staff and Planning Commission members attended the University of Oklahoma Placemaking Conference
. Staff refined a draft of a Downtown Maintenance Ordinance for review by the Downtown Task Force. The Planning Commission will discuss the ordinance on April 1.
. Staff prepared reports and attended the Shawnee Planning Commission regular meeting.
. The City condemned five structures on March 12. Eight structures have been condemned in 2015. A total of 164 structures have been condemned since 2011.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 39 active cases
o Derelict Vehicles: 6 active cases
o Junk/Trash: 27 active cases
o Tall Grass/Weeds: 6 active cases
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Prepare sales tax report
. Did an analysis on use tax/sales tax
. Met with Department heads concerning budgets
. Worked on General Fund and Misc funds
. Prepared for airport meeting
. Attended Airport monthly meeting
. Met with City Manager on various issues
. Worked on personal side of budget
. Did monthly allocations
. Bank Reconciliations
. Worked on Fixed Assets
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
City Clerk
. Preparation of agendas and minutes for City Commission & Authorities regular meetings.
. Training of new Deputy City Clerk.
. Filed 4 public nuisance liens and 21 lien releases with Pottawatomie County Clerk; filed 9 public nuisance lien certifications with Pottawatomie County Treasurer.
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
Utility Billing/Customer Service
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
. 305 payments made a Homeland Store kiosks resulting in $25,241.88 collected for March, 2015.
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o Remote VPN Router Replacements -Federal building finalized, planning Aquatics Center
o TCM Imaging Solution Project - V4 issues continue with INCODE, working towards resolution
o NSA 2600 High Availability VPN Router - Primary HA Router Deployed, Secondary Unit being configured for high availability deployment.
o XP System Migration - Migration / replacement continues
o Thin Client Deployment - Continued testing of devices for local/remote deployments
o GIS Specialist Employee - GIS Employee hired 03/30, orientation begins
o GIS Project Prioritization - Merging SMA and IT project list for work scheduling and prioritization
o Airport DVR System Deployment - Reviewing playback performance issues on remote connect
o Dispatch Access Control Deployment - System installed, waiting on final construction for turn up
o North City Hall Door Access Control Deployment - Waiting for vendor to advise scheduling
o A Better Light Presentation Project - Project on hold for now
o Police Range Security Cameras - March recorder ordered, preparing for config and deploy
<HR>
FIRE DEPARTMENT/Dru Tischer, Interim Chief
Suppression
Responded to 471 emergency calls broken down by type below:
. Fires: 17
. Rescue & EMS: 364
. Hazardous conditions: 11
. Service Calls: 25
. Good Intent Calls: 43
. False Alarms: 11
. Overpressure Rupture, Explosion: 0
Fire Prevention
Plan Reviews
. 1 locations
New Construction Inspections
. 11 various locations
Requested / Administrative Inspections:
. 2 various locations
Permits and On-Site Inspections
. 7 various locations
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
Police
. Police reports: 466 / arrests: 219
Total Citations: 314 Handwritten Citations: 188 E-Citations: 124 Traffic Accidents: 44
Dispatch
. Dispatch managed 6,992 calls (Police/Fire/EMS calls dispatched only)
Staff
. Police Officers - 59 / 1 Officer at Academy/2 Officers in FTO training/ 58 available
. Dispatch positions - 15 / 10 available for service /3 in training status/ 2 open position
. Animal Control Positions - 4 / 4 available for service
. Attended the EXPO Board Regular meeting
. Met individually with Mayor Mainord and various City Commissioners to discuss City business
. Met with appropriate City Staff to discuss major projects underway including: pool, splash pad, trails and major commercial development
. Attended the Shawnee Planning Commission meeting
. Participated in the Shawnee Library National Reading Day Event
. Met with the Tim Burg and discussed economic development activity
. Met with Staff and others concerning a potential 911 merger
. Met with individuals and groups concerning use of the City Auditorium
. Attended the Greater Shawnee Area Chamber Board meeting
. Met with Finance Director and discussed budget process and outlook
. Attended the Downtown Task Force meeting (Chamber)
. Attended the Shawnee Urban Renewal Authority meeting
. Met with Federal congressional staff and discussed local and regional issues
. Met with representatives from Vyve Communications to discuss service issues and contract renewal
. Attended Urban Renewal public hearing regarding updated of the City's Consolidated Housing Plan
. Attended Avedis event focused on Community Renewal International
. Attended the University of Oklahoma Placemaking Conference
. Attended a VSI Board Meeting
. Attended a mid-City legislative meeting
. Attended the SEDF Board meeting
<HR>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
. Rehab Asphalt Streets Project - Contractor will be performing the overlay of Pecan Grove west of Hwy. 102 in March according to the County Commissioner.
. Shawnee Marketplace - Public waterlines and sanitary sewer improvements are completed. Perimeter road and signalized intersections completed. Drainage and storm sewer completed. Work remaining includes widening of entrance between Whataburger and Delta Cafe, installation of sidewalks, and landscaping needs completed. HOBBY LOBBY is open!!!! We have received from Developer maintenance bonds for the water and sanitary sewer improvements, and we are awaiting submittal of the paving maintenance bond and submittal of the As-Built plans for the Public Improvements to be accepted. Upon receipt of those items and completion of work we will bring the item to the City Commission for official acceptance of the public improvements and determination of actual dollar costs of those improvements for sales tax reimbursement calculation as required by the Contract between the City and the Developer.
. COS-PW-13-01 Sidewalk/ADA Handicap Ramps Project (Bryan Trail) - 6' sidewalk along MacArthur to Bryan complete. Construction of 10' trail along Bryan south of MacArthur is still in progress. The 10 trail will run from MacArthur to Highland Avenue.
. Vision Bank Property Channel Improvements- 100% of the cost for these drainage improvements are borne by the Developer (Vision Bank). All concrete has been placed for the twin 8' x 5' drainage structure that will be under future road extension. Construction of concrete drainage channel continues. Upon completion of all work, Developer will need to submit As-Builts of plans to FEMA for them to issue the Letter of Map Revision (LOMR) that is needed for future development to occur on that site.
. Pool Parking Lot Project- Contract awarded to CGC Inc. in the dollar amount of $369,305.25. Grading of the parking area south of the tennis courts is underway. Fill material has been hauled in to the site. The damage poles still need to be replaced as well as repair to the tennis court fencing. Overall project approx. 15% complete.
. Hyatt Addition- Clearing and grubbing has been completed and rough grading of future streets completed. Silt fencing and stormwater prevention facilities have been installed. Sanitary sewer installation is currently underway. The costs for all construction work taking place is 100% borne by the Developer (Mezdi Azimi).
. Union Sidewalk - MacArthur to Middle School- Obtained survey from street widening project and will create cross-sections of ground for sidewalk placement and grading.
. Main Street Streetscape Project- We have finally received ODOTs comments concerning the completion of ODOTs environmental review portion of the project from them, and have received a Categorical Exclusion which means we will not have to do any further NEPA approvals by FHWA. Finalizing landscaping & irrigation plans are in progress, and have received OGEs cost proposal for providing and installing decorative lighting for project. Tentative schedule is to be in position to advertise the project for bids by late April-early May timeframe with construction starting later this summer.
. Boy Scout Park Splash Pad Project- Water feature apparatus were ordered by the City from ARC, Inc in the dollar amount of $131, 130.00. The City also let for bids the construction and installation of the splash pad and the project was awarded to C3 Construction in the dollar amount of $148,364.00. A PreWork meeting with the Contractor is scheduled for Monday, March 23, 2015, and the Notice to Proceed will be issued effective March 25th. Completion date is tentatively scheduled for May 20th.
. Receipt of two Preliminary Plats- that staff is currently reviewing. One is for Tamarack housing development to be located at the Northeast Corner of Independence & Elm, and the other one is for Cooper Commercial Development located immediately east of the KFC and Holiday Inn Express off of Mall Drive.
. SMA Waterline Looping Project-SMA is planning to bid out a city wide water line looping project. The project will include various locations and will be bid on an estimated quantity basis much like the sanitary sewer pipe bursting projects. Working on preparing the DEQ application for the project.
. Street Selections for Maintenance Work-Currently, existing asphalt streets are being evaluated and rated to determine ranking and priorities of streets selected for maintenance. This work is very time consuming, every street has to be inspected and stress conditions of roadway determined and quantified. Anticipate project inventory being completed by end of June 2015.
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
. STORM SHELTER REBATE PROGRAM:
o 1100 applications were received. 204 awards have been made.
o 8 notices to proceed have been issued bringing the total to date to 68.
o 30 inspections were completed and requests for payment were processed.
o 27 claims were processed and paid.
. Department hosted a luncheon and briefing with a delegation of 9 people from Sejong City, South Korea on March 26 to discuss our World Health Organization Safe Community designation and share lessons learned from the application and maintenance process.
. EM participated in the Northeastern State University-Broken Arrow Campus Homeland Security Program Advisory Committee meeting on March 31.
. Director assisted Maud Emergency Management and Maud Schools with tour of public schools building for areas of sheltering in place in case of a tornado.
. Staff attended Board of County Commissioners meeting each Monday morning providing fire weather forecast information and burn ban recommendations to the Board.
<HR>
UTILITY DEPARTMENT/Steve Nelms, Director
. PWSC Emergency Generator Project SMA-15-04 - City Commission awarded the project to All Phase Electric on March 2nd, 2015. A pre-work meeting was held on March 23rd, 2015. Contractor has an estimated start date of April 6th, 2015.
. Tennessee Lift Station Rehab Project SMA-15-03 - City Commission awarded the project to Jordan Contractors on March 2nd, 2015. A pre-work meeting was held on March 23rd, 2015. Contractors have an estimated start date of April 6th, 2015.
. Southside Waste Water Treatment Plant Emergency Generator Project SMA-15-05 - Currently in the engineering phase.
. St. Anthony's Hospital Waterline Replacement - This is an in house project. The project is 100% complete.
. Repair and Restoration of River Bank Failure at the WTP - This project was completed on August 18th, 2014. Staff met with PSI on February 10th, 2015 to inspect and discuss the lagoon. PSI came out on February 20th, 2015 to conduct soil testing. Currently awaiting results. SMA and Smith Roberts met with City Attorney on March 19th, 2015 to discuss project.
<HR>
AIRPORT/Keenan English, Assistant Airport Manager
Shawnee Airport Authority
. Approved new lease with Johnson SnoBall
. Approved mortgage of leasehold to Metro Mart, Inc
Airport Advisory Board
. AAB recommended leasing 85 acres of Airport property for hay cutting and bailing
. Oklahoma Airport Operators Association annual conference was held March 8 - 11 in Tulsa, OK
Construction Projects
. FAA-AIP-3-0040-0088-16-2015, rotating beacon, apron lighting, and AWOS. Project is waiting for FAA approval. AWOS phase's I and II of the benefit cost analysis is complete and approved by FAA. Phase III in progress.
. Disadvantaged Business Enterprise has been approved and published.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
. Municipal Swimming Pool - Contractors have been on the grounds completing masonry work, interior and exterior electrical work, painting, backfilling, and plumbing. They have also been forming and pouring decks along with fence installation and shade structures.
. Boyscout Splash Pad- The Operations Department went out for bid on a new restroom facility to complement the Park and splash pad and received them back in Mach 16th. Since receiving back in the bids, Staff has redesigned the restroom and will be going back out for bid.
. Certified Healthy Communities- The City finally got word that we were awarded the $110,000.00 grant from TSET. This money will go towards the Boy Scout Splash Pad and Restroom Project.
. Alternative Fuels- Staff has joined up with the Central Oklahoma Clean Cities as a stakeholder in hopes to be able to apply for grant monies to convert city vehicles to natural gas or propane. Stakeholders consist of individuals that work in the field of CNG/LPG, install equipment, operate converted equipment, or are looking into and tracking conversion data. Fleet maintenance has a meeting set up with LPG individuals to look at some of our equipment for quotes on conversion. Through information learned at the COCC meetings, staff has made the decision to hold off on conversions for a couple of more years. This is based on our ROI from our conversions; we need to convert vehicles running 35000 miles per year to which we do not have. On another note, we have been paying a lot less for gas and diesel leaving extra money in the budget that could be used for conversions. Staff is looking at this and hope to be able to convert a few vehicles.
. KABOOM grant/YMCA partnership- The YMCA is back in the running for funding on the KABOOM grant. As soon as a funding partner is found, the YMCA and the City will coordinate installation.
. Kiwanis park restroom project at the lake- Canadian Valley Electric has agreed to put in the electric service here as long as the City clears the ROW for them. The process has been started through DEQ for the septic system and well. Staff is working with the Kiwanis group to develop a plan and how much funding will come from each. The DEQ process will take 3 months for their review.
. Parks Master Plan- The Parks Master Plan survey went out and is in the hands of the public. After all responses are in, it should take about another 4 weeks to compile the data.
. Lake Maintenance building- Staff will be awarding this project April 6th and construction will begin soon.
. Auditorium HVAC Design-Staff is going through references and verifying the capability of the architect company. As soon as that is finished, staff will start negotiations with the selected firm for a contract.
. Santa Fe Depot Floor Repair- The floors in the restrooms at the depot have been bad for many years but they took a turn for the worst here lately. Staff has hired a contractor to replace the entire floor under the two restroom areas.
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
. March 3-5, Pottawatomie County JR Livestock Show, approximately 1,000 people for3 days show
. March 5-7, Monkey Business Children's Consignment Sale, approximately 800 people
. March 6, Pottawatomie County JR Livestock Show Premium Sale, approximately 600 people
. March 6-8, Almost Ready to Cruise Car Club Car Show/Swap Meet, approximately 1,200 people
. March 9, Gordon Richards FFA Achievement Banquet, 45 people
. March 10, Shawnee Police Foundation Banquet, 150 people
. March 10, Arvest Bank, 100 people
. March 13-14, Red Alliance Cow Sale, approximately 600 people
. March 14, Changing Winds Pow-Wow, approximately 400 people
. March 18-22, Rollin Squares RV Rally, 20 rigs, 40 people x 4 days
. March 20-21, Buckles & Banners Goat Sale, approximately 400 people
. March 21-22, NBHA Barrel Racing, 350 barrel racers per day, approximately 800 people
. March 25-26, Salvation Army, 150 people
. March 26, Bison Federal Credit Union Customer Appreciation Banquet, 100 people
. March 27, Taste of Home Cooking School Show, approximately 600 people
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
. Staff met with developers and consultants to discuss potential future and current development projects.
. Staff continues to be very involved in downtown revitalization efforts and attends that monthly merchant meetings and the Chamber's Downtown Taskforce.
. Building inspections staff remain busy with a very high volume of permit requests and inquiries. There are numerous large construction projects underway throughout the community and several projects have been recently completed.
. Staff continues work on revising the City's Subdivision and Development Standards.
. Staff attended the Shawnee Beautification meeting
. Staff attended an Avedis event focused on Community Renewal International
. Staff and Planning Commission members attended the University of Oklahoma Placemaking Conference
. Staff refined a draft of a Downtown Maintenance Ordinance for review by the Downtown Task Force. The Planning Commission will discuss the ordinance on April 1.
. Staff prepared reports and attended the Shawnee Planning Commission regular meeting.
. The City condemned five structures on March 12. Eight structures have been condemned in 2015. A total of 164 structures have been condemned since 2011.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 39 active cases
o Derelict Vehicles: 6 active cases
o Junk/Trash: 27 active cases
o Tall Grass/Weeds: 6 active cases
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Prepare sales tax report
. Did an analysis on use tax/sales tax
. Met with Department heads concerning budgets
. Worked on General Fund and Misc funds
. Prepared for airport meeting
. Attended Airport monthly meeting
. Met with City Manager on various issues
. Worked on personal side of budget
. Did monthly allocations
. Bank Reconciliations
. Worked on Fixed Assets
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
City Clerk
. Preparation of agendas and minutes for City Commission & Authorities regular meetings.
. Training of new Deputy City Clerk.
. Filed 4 public nuisance liens and 21 lien releases with Pottawatomie County Clerk; filed 9 public nuisance lien certifications with Pottawatomie County Treasurer.
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
Utility Billing/Customer Service
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
. 305 payments made a Homeland Store kiosks resulting in $25,241.88 collected for March, 2015.
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o Remote VPN Router Replacements -Federal building finalized, planning Aquatics Center
o TCM Imaging Solution Project - V4 issues continue with INCODE, working towards resolution
o NSA 2600 High Availability VPN Router - Primary HA Router Deployed, Secondary Unit being configured for high availability deployment.
o XP System Migration - Migration / replacement continues
o Thin Client Deployment - Continued testing of devices for local/remote deployments
o GIS Specialist Employee - GIS Employee hired 03/30, orientation begins
o GIS Project Prioritization - Merging SMA and IT project list for work scheduling and prioritization
o Airport DVR System Deployment - Reviewing playback performance issues on remote connect
o Dispatch Access Control Deployment - System installed, waiting on final construction for turn up
o North City Hall Door Access Control Deployment - Waiting for vendor to advise scheduling
o A Better Light Presentation Project - Project on hold for now
o Police Range Security Cameras - March recorder ordered, preparing for config and deploy
<HR>
FIRE DEPARTMENT/Dru Tischer, Interim Chief
Suppression
Responded to 471 emergency calls broken down by type below:
. Fires: 17
. Rescue & EMS: 364
. Hazardous conditions: 11
. Service Calls: 25
. Good Intent Calls: 43
. False Alarms: 11
. Overpressure Rupture, Explosion: 0
Fire Prevention
Plan Reviews
. 1 locations
New Construction Inspections
. 11 various locations
Requested / Administrative Inspections:
. 2 various locations
Permits and On-Site Inspections
. 7 various locations
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
Police
. Police reports: 466 / arrests: 219
Total Citations: 314 Handwritten Citations: 188 E-Citations: 124 Traffic Accidents: 44
Dispatch
. Dispatch managed 6,992 calls (Police/Fire/EMS calls dispatched only)
Staff
. Police Officers - 59 / 1 Officer at Academy/2 Officers in FTO training/ 58 available
. Dispatch positions - 15 / 10 available for service /3 in training status/ 2 open position
. Animal Control Positions - 4 / 4 available for service
Wednesday, April 15, 2015
2015 Annual Water Quality Report Published
We are very pleased to provide this year's Annual Water Quality Report. We want to keep you in-formed about the excellent water and services we have delivered to you over the past year. Our goal is, and always has been, to provide you with a safe and dependable supply of drinking water. The Shawnee Municipal Authority routinely monitors for constituents in your drinking water according to federal and state laws.
<a href=http://www.shawneeok.org/Publicworks/water/Presentations/CMS/files/CCR-2015.pdf>2015 Water Quality Report PDF</a>
<a href=http://www.shawneeok.org/Publicworks/water/Presentations/CMS/files/CCR-2015.pdf>2015 Water Quality Report PDF</a>
Monday, April 13, 2015
Shawnee Trash Off Day Event
Trash Off Day Event <br>
April 18, 2015 - Kidspace Park - 9:00 am - 1:00 pm<br>
Shawnee, Oklahoma<br>
<br>
The City of Shawnee Parks Department would like to invite all who wish to volunteer to come out to Kidspace Park on April 18, 2015 at 900 am for the State Wide event to clean up our State and City. The event will run from 9:00 am to 1:00 pm with the City of Shawnee providing Safety Vest, Trash Bags, and a list of Locations to clean up if you need one. All are welcome from the young to the old, Church groups, Civic groups, Individuals, Businesses, or whatever group you may be a part of. Remember that registration begins at 9:00 am at Kidspace Park, supplies will be handed out, and as your group returns, pictures will be taken and amount of trash will be documented. So grab your friends, come out, and take pride in your community and help clean up the streets.<br>
When the day is over and you feel that this is something that you could dedicate a few days a year to, materials will be available at the event for the City of Shawnee's Adopt A Street Program. Please feel free to ask about the program and what it does for you and the City.<br>
We look forward to seeing all of you at the event.<br>
9:oo am - April 18, 2015 - Kidspace Park<br>
<br>
Geoff garner<br>
Deputy Director of Operations<br>
City of Shawnee<br>
405-878-1529<br>
ggarner@shawneeok.org<br>
April 18, 2015 - Kidspace Park - 9:00 am - 1:00 pm<br>
Shawnee, Oklahoma<br>
<br>
The City of Shawnee Parks Department would like to invite all who wish to volunteer to come out to Kidspace Park on April 18, 2015 at 900 am for the State Wide event to clean up our State and City. The event will run from 9:00 am to 1:00 pm with the City of Shawnee providing Safety Vest, Trash Bags, and a list of Locations to clean up if you need one. All are welcome from the young to the old, Church groups, Civic groups, Individuals, Businesses, or whatever group you may be a part of. Remember that registration begins at 9:00 am at Kidspace Park, supplies will be handed out, and as your group returns, pictures will be taken and amount of trash will be documented. So grab your friends, come out, and take pride in your community and help clean up the streets.<br>
When the day is over and you feel that this is something that you could dedicate a few days a year to, materials will be available at the event for the City of Shawnee's Adopt A Street Program. Please feel free to ask about the program and what it does for you and the City.<br>
We look forward to seeing all of you at the event.<br>
9:oo am - April 18, 2015 - Kidspace Park<br>
<br>
Geoff garner<br>
Deputy Director of Operations<br>
City of Shawnee<br>
405-878-1529<br>
ggarner@shawneeok.org<br>
Municipal Court Lunch Hour - 05/01/2015
On Friday, May 1st, 2015 only, Municipal Court will be closed for lunch from 11:45am to 1:15pm. We are sorry for any inconvience this may cause. Remember you can pay your ciation on line at www.shawneeok.org/court.
Friday, April 10, 2015
Shawnee Animal Shelter Update April 2015
The City of Shawnee appreciates everyone's concern relating to animal issues within our community. The City of Shawnee strives to work closely with local animal agencies and organizations. Those that are concerned and not even from our area, or state may assist us by sending a donation to our cause, or to one of our local rescues (ARC of Shawnee, or Saving Pets At Risk).
The City Animal Control Officers are scheduled to attend euthanizing technician training this month. The City is also in a slow process of building our infrastructure to provide euthanizing by injection. This is however an expensive endeavor and any assistance is appreciated.
With this said, we are very proud of the many people and organizations that rescue from our shelter as only sixteen animals were euthanized in December of 2014, eleven in January of 2015 and only four in February. The City's I.T. department has updated our web site and animals that are taken in are made public for adoption, reclaiming, or rescuing.
You can view these animals at the Shawnee online shelter at http://www.ShawneeOK.org/AnimalShelter
The City Animal Control Officers are scheduled to attend euthanizing technician training this month. The City is also in a slow process of building our infrastructure to provide euthanizing by injection. This is however an expensive endeavor and any assistance is appreciated.
With this said, we are very proud of the many people and organizations that rescue from our shelter as only sixteen animals were euthanized in December of 2014, eleven in January of 2015 and only four in February. The City's I.T. department has updated our web site and animals that are taken in are made public for adoption, reclaiming, or rescuing.
You can view these animals at the Shawnee online shelter at http://www.ShawneeOK.org/AnimalShelter
Wednesday, April 8, 2015
Notice of Ward 1 City Commission Vacancy
<b>NOTICE OF VACANCY ON
SHAWNEE CITY COMMISSION</b>
The Board of Commissioners of the City of Shawnee will appoint a new City Commissioner to represent Ward 1 until the next general or special municipal election and until a successor is elected and qualified. All persons residing in Ward 1 who are at least 25 years old and qualified electors of the City of Shawnee may apply for the seat. The person appointed must qualify to hold the office under State Law and the Charter and Code of Ordinances of the City of Shawnee.
Applications may be obtained from the City of Shawnee's website, www.shawneeok.org or may be obtained at the City Clerk's Office at City Hall, 16 West 9th Street. Each application must be received in the office of the Shawnee City Clerk no later than 4:00 p.m. April 29, 2015.
Applications should be mailed or delivered to:
Phyllis Loftis
City Clerk's Office
16 West 9th Street
P.O. Box 1448
Shawnee, Oklahoma 74802-1448
All applications will be considered during the City Commission meeting on May 4, 2015, at 6:30 p.m. Each member of the City Commission will receive a copy of each application.
Each applicant will be given the opportunity to address the City Commission and be interviewed at the City Commission meeting on Monday, May 4, 2015 at 6:30 p.m. Following the interviews, the City Commission will consider the appointment of a person to fill the vacancy during the City Commission meeting of Monday, May 4, 2015, or have the option to defer appointment to a subsequent meeting.
<I>*The City of Shawnee does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, veteran status, handicapped status or any other legally protected status. The City of Shawnee adheres to the equal employment opportunity guidelines set forth by state and federal laws.</I>
<a href=http://www.ShawneeOK.org/publications/files/COSWard1_NOTICE_OF_VACANCY.pdf target=_blank>OFFICIAL VACANCY NOTIFICATION (PDF)</a>
<a href=http://www.ShawneeOK.org/publications/files/COSWard_1_MAP.pdf target=_blank>WARD 1 AREA MAP FOR VERIFICATION OF RESIDENCY (PDF)</a>
<a href=http://www.ShawneeOK.org/publications/files/COSWard_1_APPLICATION.pdf target=_blank>CITY COMMISSION APPLICATION FORM (PDF)</a>
SHAWNEE CITY COMMISSION</b>
The Board of Commissioners of the City of Shawnee will appoint a new City Commissioner to represent Ward 1 until the next general or special municipal election and until a successor is elected and qualified. All persons residing in Ward 1 who are at least 25 years old and qualified electors of the City of Shawnee may apply for the seat. The person appointed must qualify to hold the office under State Law and the Charter and Code of Ordinances of the City of Shawnee.
Applications may be obtained from the City of Shawnee's website, www.shawneeok.org or may be obtained at the City Clerk's Office at City Hall, 16 West 9th Street. Each application must be received in the office of the Shawnee City Clerk no later than 4:00 p.m. April 29, 2015.
Applications should be mailed or delivered to:
Phyllis Loftis
City Clerk's Office
16 West 9th Street
P.O. Box 1448
Shawnee, Oklahoma 74802-1448
All applications will be considered during the City Commission meeting on May 4, 2015, at 6:30 p.m. Each member of the City Commission will receive a copy of each application.
Each applicant will be given the opportunity to address the City Commission and be interviewed at the City Commission meeting on Monday, May 4, 2015 at 6:30 p.m. Following the interviews, the City Commission will consider the appointment of a person to fill the vacancy during the City Commission meeting of Monday, May 4, 2015, or have the option to defer appointment to a subsequent meeting.
<I>*The City of Shawnee does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, veteran status, handicapped status or any other legally protected status. The City of Shawnee adheres to the equal employment opportunity guidelines set forth by state and federal laws.</I>
<a href=http://www.ShawneeOK.org/publications/files/COSWard1_NOTICE_OF_VACANCY.pdf target=_blank>OFFICIAL VACANCY NOTIFICATION (PDF)</a>
<a href=http://www.ShawneeOK.org/publications/files/COSWard_1_MAP.pdf target=_blank>WARD 1 AREA MAP FOR VERIFICATION OF RESIDENCY (PDF)</a>
<a href=http://www.ShawneeOK.org/publications/files/COSWard_1_APPLICATION.pdf target=_blank>CITY COMMISSION APPLICATION FORM (PDF)</a>
Friday, April 3, 2015
NOW HIRING-Lifeguards
The time is here, and we are now hiring lifeguards at Shawnee Splash. Please submit your application at Employment Opportunities on the city website. We would be happy for you to be part of our team! To apply, you must be current in your lifeguard certification. If you are not certified but would like to be, we have classes available. Please contact kerri.foster@shawneeok.org for class dates/times.
Tuesday, March 24, 2015
Kicking off the "Season" - Are YOU Ready?
Everyone ready for the "Season"? No? Well we, being the City and the Emergency Management group, aren't enthused about it but we ARE ready for it. Of course we are talking about "Tornado Season", that wonder time. err, TIMES of the year when Oklahoma weather can be a little over bearing. With some bad weather possible soon you should review your "Oklahoma Weather Kit" and get ready for the Spring time.
So first up let's talk about that kit, your "Family Disaster Supply Kit" is the official name.
After a disaster, local officials and relief workers will be on the scene, but they cannot reach everyone immediately. You could get help in hours or it may take days. Your family will cope best by preparing for disaster before it happens. One thing to do in preparedness is assemble a 72-hour disaster supplies kit. Once disaster hits, you won't have time to shop or search for supplies. But if you've gathered supplies in advance, your family can endure an evacuation or home confinement.
There are six basics you should stock in your home: water (one gallon per person per day) , food, first aid supplies, clothing and bedding, tools and emergency supplies, and special items.
Keep the items that you would most likely need during an evacuation in an easy to carry container such as a large covered trash container, a camping backpack, or a duffle bag.
Store your kit in a convenient place known to all family members. Keep a smaller version of the disaster supplies kit in your car.
Changed your stored water supply every six months so it stays fresh.
Rotate your stored food every six months.
Re-think your kit and family needs at least once a year. Replace batteries, update your clothes, etc.
Ask your physician or pharmacist about storing prescription medicines.
Next time we'll talk about taking shelter, but until then, be safe and be aware!
So first up let's talk about that kit, your "Family Disaster Supply Kit" is the official name.
After a disaster, local officials and relief workers will be on the scene, but they cannot reach everyone immediately. You could get help in hours or it may take days. Your family will cope best by preparing for disaster before it happens. One thing to do in preparedness is assemble a 72-hour disaster supplies kit. Once disaster hits, you won't have time to shop or search for supplies. But if you've gathered supplies in advance, your family can endure an evacuation or home confinement.
There are six basics you should stock in your home: water (one gallon per person per day) , food, first aid supplies, clothing and bedding, tools and emergency supplies, and special items.
Keep the items that you would most likely need during an evacuation in an easy to carry container such as a large covered trash container, a camping backpack, or a duffle bag.
Store your kit in a convenient place known to all family members. Keep a smaller version of the disaster supplies kit in your car.
Changed your stored water supply every six months so it stays fresh.
Rotate your stored food every six months.
Re-think your kit and family needs at least once a year. Replace batteries, update your clothes, etc.
Ask your physician or pharmacist about storing prescription medicines.
Next time we'll talk about taking shelter, but until then, be safe and be aware!
Free Garage Sale Weekend April 10-12!
The City of Shawnee will waive Garage Sale permit and fee requirements April 10-12. Please remember that all signs must be removed promptly at the end of the sale. If you have any questions please call 878-1616.
Staff Activity Report for February 2015
CITY MANAGERS OFFICE/Justin Erickson, Interim Manager
. Attended the EXPO Board Regular meeting and an additional Special Meeting
. Met individually with Mayor Mainord and various City Commissioners to discuss City business
. Met with the Avedis Foundation to discuss current and potential future projects
. Met with appropriate City Staff to discuss major projects underway including: pool, splash pad, trails and major commercial development
. Attended and presented at the Reimagine Downtown Shawnee Seminar held at Vintage Venue
. Met with the Shawnee Mall Manager to discuss the Mall and City operations
. Met with Staff and others concerning a potential 911 merger
. Met with individuals and groups concerning use of the City Auditorium
. Met with the Shawnee Housing Authority
. Met with the Salvation Army and discussed operations and the homeless shelter
. Attended the SEDF Board meeting
. Coordinated and attended meetings with Jim Nuse of Affion
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
. Rehab Asphalt Streets Project - Contractor will be performing the overlay of Pecan Grove west of Hwy. 102 in March according to the County Commissioner.
. Shawnee Marketplace - Public waterlines and sanitary sewer improvements are completed. Perimeter road and signalized intersections completed. Drainage and storm sewer completed. Work remaining includes widening of entrance between Whataburger and Delta Cafe, installation of sidewalks, and landscaping needs completed. HOBBY LOBBY is open!!!! We have received from Developer maintenance bonds for the water and sanitary sewer improvements, and we are awaiting submittal of the paving maintenance bond and submittal of the As-Built plans for the Public Improvements to be accepted. Upon receipt of those items and completion of work we will bring the item to the City Commission for official acceptance of the public improvements and determination of actual dollar costs of those improvements for sales tax reimbursement calculation as required by the Contract between the City and the Developer.
. COS-PW-13-01 Sidewalk/ADA Handicap Ramps Project (Bryan Trail) - 6' sidewalk along MacArthur to Bryan complete. Construction of 10' trail along Bryan south of MacArthur is still in progress. The 10 trail will run from MacArthur to Highland Avenue.
. Vision Bank Property Channel Improvements- 100% of the cost for these drainage improvements are borne by the Developer (Vision Bank). All concrete has been placed for the twin 8' x 5' drainage structure that will be under future road extension. Construction of concrete drainage channel continues. Upon completion of all work, Developer will need to submit As-Builts of plans to FEMA for them to issue the Letter of Map Revision (LOMR) that is needed for future development to occur on that site.
. Pool Parking Lot Project- Contract awarded to CGC Inc. in the dollar amount of $369,305.25. Grading of the parking area south of the tennis courts is underway. Fill material has been hauled in to the site. The damage poles still need to be replaced as well as repair to the tennis court fencing. Overall project approx. 15% complete.
. Hyatt Addition- Clearing and grubbing has been completed and rough grading of future streets completed. Silt fencing and stormwater prevention facilities have been installed. Sanitary sewer installation is currently underway. The costs for all construction work taking place is 100% borne by the Developer (Mezdi Azimi).
. Union Sidewalk - MacArthur to Middle School- Obtained survey from street widening project and will create cross-sections of ground for sidewalk placement and grading.
. Main Street Streetscape Project- We have finally received ODOTs comments concerning the completion of ODOTs environmental review portion of the project from them, and have received a Categorical Exclusion which means we will not have to do any further NEPA approvals by FHWA. Finalizing landscaping & irrigation plans are in progress, and have received OGEs cost proposal for providing and installing decorative lighting for project. Tentative schedule is to be in position to advertise the project for bids by late April-early May timeframe with construction starting later this summer.
. Boy Scout Park Splash Pad Project- Water feature apparatus were ordered by the City from ARC, Inc in the dollar amount of $131, 130.00. The City also let for bids the construction and installation of the splash pad and the project was awarded to C3 Construction in the dollar amount of $148,364.00. A PreWork meeting with the Contractor is scheduled for Monday, March 23, 2015, and the Notice to Proceed will be issued effective March 25th. Completion date is tentatively scheduled for May 20th.
. Receipt of two Preliminary Plats- that staff is currently reviewing. One is for Tamarack housing development to be located at the Northeast Corner of Independence & Elm, and the other one is for Cooper Commercial Development located immediately east of the KFC and Holiday Inn Express off of Mall Drive.
. SMA Waterline Looping Project-SMA is planning to bid out a city wide water line looping project. The project will include various locations and will be bid on an estimated quantity basis much like the sanitary sewer pipe bursting projects. Working on preparing the DEQ application for the project.
. Street Selections for Maintenance Work-Currently, existing asphalt streets are being evaluated and rated to determine ranking and priorities of streets selected for maintenance. This work is very time consuming, every street has to be inspected and stress conditions of roadway determined and quantified. Anticipate project inventory being completed by end of June 2015.
EMERGENCY MANAGEMENT/Don Lynch, Director
. STORM SHELTER REBATE PROGRAM:
o 1100 applications were received. 204 awards have been made.
o 60 notices to proceed have been issued so far.
o 15 inspections were completed and requests for payment were processed.
. Individual Stakeholders meetings were scheduled for March to review the specific functional annexes to the updated Emergency Operations Plan. A Planning Team meeting was scheduled for March to review the Basic Plan.
. The county-wide Hazard Mitigation Plan draft is still at the State Emergency Management office being reviewed prior to re-submission to FEMA Region 6 for approval.
. Staff met with four Northeastern State University-Broken Arrow Campus Homeland Security Degree program students getting them started on development of Hazardous Materials Site Specific plans for the Shawnee Water Treatment Plant, North and South Wastewater Treatment Plants, and Jindal Films plant. A fifth student meeting is scheduled for March 6 to work on the site specific plan for Shawnee Milling.
. We are collaborating with the Local Emergency Planning Committee and emergency services agencies to prepare for a full-scale emergency exercise in May in the Dale area. We will also be activating the Emergency Operations Center for this exercise. Planning meetings have been held and tasks relating to exercise facilitation.
UTILITY DEPARTMENT/Steve Nelms, Director
. PWSC Emergency Generator Project SMA-15-04 - A pre-bid meeting is scheduled for February 3rd, 2015. Bids were opened at the commission meeting on February 17th, 2015. Project will be awarded at the commission meeting on March 2nd, 2015.
. Tennessee Lift Station Rehab Project SMA-15-03 - A pre-bid meeting is scheduled for February 3rd, 2015. Bids were opened at the commission meeting on February 17th, 2015. Project will be awarded at the commission meeting on March 2nd, 2015.
. Southside Waste Water Treatment Plant Emergency Generator Project SMA-15-05 - Currently in the engineering phase.
. St. Anthony's Hospital Waterline Replacement - This is an in house project. The project is 90% complete.
. Repair and Restoration of River Bank Failure at the WTP - This project was completed on August 18th, 2014. Staff met with PSI on February 10th, 2015 to inspect and discuss the lagoon. PSI came out on February 20th, 2015 to conduct soil testing. Currently awaiting results.
AIRPORT/Keenan English, Assistant Airport Manager
. AAB recommended a land lease with Johnson Snoball on Saratoga St.
. Oklahoma Airport Operators Association annual conference being held March 8 - 11 in Tulsa, OK
. FAA-AIP-3-0040-0088-16-2015, rotating beacon, apron lighting, and AWOS. Project is waiting for FAA approval. AWOS phase I benefit cost analysis complete and approved by FAA.
. Disadvantaged Business Enterprise has been approved and published.
. Bodard Hangar is undergoing repairs and maintenance on both electric doors.
. Water defense system has been installed on Jet fuel pump system.
. Existing rotating beacon has been repaired.
. Airport's Ground Communication Outlet has been serviced and returned.
. Addition door rails have been replaced on two T-Hangars.
. Youth Aviation Day is April 11th at the Gordon Cooper Tech Aviation Center.
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
. Municipal Swimming Pool - Project is moving right along, weather is messing with pouring concrete but the contractor is able to work on other items while the weather is bad. All pools are poured except the splash pad area. Contractor has some decks formed and ready for concrete when the weather allows. Electrician, Plumber, And Heat and Air contractors have also been out working on their end of project.
. Boyscout Splash Pad- The Engineering Department is out for bid on the splash pad and the Operations Department is out for bid on the restroom. Both are due back in for opening on March 16th.
. Certified Healthy Communities- The City finally got word that we were awarded the $110,000.00 grant from TSET. This money will go towards the Boy Scout Splash Pad and Restroom Project.
. Alternative Fuels- Staff has joined up with the Central Oklahoma Clean Cities as a stakeholder in hopes to be able to apply for grant monies to convert city vehicles to natural gas or propane. Stakeholders consist of individuals that work in the field of CNG/LPG, install equipment, operate converted equipment, or are looking into and tracking conversion data. Fleet maintenance has a meeting set up with LPG individuals to look at some of our equipment for quotes on conversion. Through information learned at the COCC meetings, staff has made the decision to hold off on conversions for a couple of more years. This is based on our ROI from our conversions; we need to convert vehicles running 35000 miles per year to which we do not have. On another note, we have been paying a lot less for gas and diesel leaving extra money in the budget that could be used for conversions. Staff is looking at this and hope to be able to convert a few vehicles.
. KABOOM grant/YMCA partnership- The YMCA is back in the running for funding on the KABOOM grant. As soon as a funding partner is found, the YMCA and the City will coordinate installation.
. Kiwanis park restroom project at the lake- Canadian Valley Electric has agreed to put in the electric service here as long as the City clears the ROW for them. The process has been started through DEQ for the septic system and well. Staff is working with the Kiwanis group to develop a plan and how much funding will come from each. The DEQ process will take 3 months for their review.
. Parks Master Plan- The Parks Master Plan survey went out and is in the hands of the public. After all responses are in, it should take about another 4 weeks to compile the data.
. Lake Maintenance building- out for bid, due in on March 16th.
. Auditorium HVAC Design-RFQ in front of the commission on March 3rd for approval to advertise.
EXPOSITION CENTER/Mike Jackson, Operations Manager
. February 2, Pottawatomie County JR Livestock Show Pig Roast/Trophy Auction, 500 people
. February 2-6, Eaton Corp. Training, 25 people per day, 125 people
. February 3, Oklahoma Water Resource Board Meeting, 35 people
. February 5-7, Central District Livestock Show, 1,800 entries, 13 counties, approximately 3,600 people
. February 6, News Star Editorial Board, 25 people
. February 7-8, G & S Promotions Gun & Knife Show, approximately 1,200 people
. February 9, Chick-fil-A Dedication Dinner, 120 people
. February 10, St. Anthony's Heart Event, 180 people
. February 11, McDonald Law Firm Royalties Owners Meeting, 200 people
. February 14-15, Central 4D Barrel Racing, 380 barrel racers per day, approximately 1,200 people
. February 14-15, Buchanan Vintage Market, approximately 500 people
. February 19, Chamber Banquet, 250 people
. February 21, Oklahoma Quarter Horse Banquet, 200 people
. February 26-27, Unit Liner Water Garden Expo, 400 people
. February 27-28, Triangle Horse Sale, 330 horses, approximately 1,000 people
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
. Staff met with developers and consultants to discuss potential future and current development projects.
. Staff continues to be very involved in downtown revitalization efforts and attends that monthly merchant meetings and the Chamber's Downtown Taskforce.
. Building inspections staff remain busy with a very high volume of permit requests and inquiries. There are numerous large construction projects underway throughout the community and several projects have been recently completed.
. Staff continues work on revising the City's Subdivision and Development Standards.
. Staff refined a draft of a Downtown Maintenance Ordinance for review by the Downtown Task Force. The Planning Commission will discuss the ordinance on April 1.
. Staff prepared reports and attended the Shawnee Planning Commission regular meeting.
. The City condemned one structure on February 12. Three structures have been condemned in 2015. A total of 159 structures have been condemned since 2011.
. Staff met with developers and consultants to discuss potential future and current development projects.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 45 active cases
o Derelict Vehicles: 6 active cases
o Junk/Trash: 24 active cases
o Tall Grass/Weeds: 8 active cases
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Prepare sales tax report
. Did an analysis on use tax/sales tax
. Began setting up budget documents
. Prepared for airport meeting
. Attended the Expo Board meeting
. Attending training from the GFOA for 3 days
. Met with City Manager on various issues
. Worked on personal side of budget
. Distributed budget docs to department heads
. Did monthly allocations
. Had conference call with HR and OMRF
. Did interview with Mindy from Shawnee Outlook
. Attended meeting concerning ACA reporting
. Met with Jim Nuse with Affion
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
City Clerk
. Preparation of agendas and minutes for City Commission & Authorities regular meetings.
.
. Conducted interviews for Deputy City Clerk position.
.
. Filed 5 public nuisance liens and 18 lien releases with Pottawatomie County Clerk; filed 15 public nuisance lien certifications with Pottawatomie County Treasurer.
.
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
Utility Billing/Customer Service
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
. 278 payments made a Homeland Store kiosks resulting in $26,224.48 collected for February.
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o Remote VPN Router Replacements - Finalizing Federal building, planning Aquatics Center
o TCM Imaging Solution Project - V4 issues, rolled back to previous, deploying in City Clerk
o Fiber Data Backup Network Deployment - Still waiting on scheduled build out
o OneNet Circuit Upgrade - Circuit ordered, vendor on site for location, waiting for build out
o Web Server Migration - Still in schedule queue for time
o GIS Project Prioritization - Merging SMA and IT project list for work scheduling and prioritization
o Dispatch Access Control Deployment - Waiting on construction in Dispatch for vendor schedule
o North City Hall Door Access Control Deployment - Waiting for vendor to advise scheduling
o Dispatch Camera Update Project - Waiting to review options with PD Chief
FIRE DEPARTMENT/Dru Tischer, Interim Chief
Suppression
Responded to 403 emergency calls broken down by type below:
. Fires: 13
. Rescue & EMS: 293
. Hazardous conditions: 6
. Service Calls: 19
. Good Intent Calls: 53
. False Alarms: 17
. Overpressure Rupture, Explosion: 0
Fire Prevention
Plan Reviews
. 6 locations
New Construction Inspections
. 3 various locations
Requested / Administrative Inspections:
. 9 various locations
Permits and On-Site Inspections
. 6 various locations
POLICE DEPARTMENT/Russ Frantz, Chief
Police
. Police reports: 391 / arrests: 136
Total Citations: 300 Handwritten Citations: 161 E-Citations: 139 Traffic Accidents: 44
Dispatch
. Dispatch managed 6,425 calls (Police/Fire/EMS calls dispatched only)
Staff
. Police Officers - 59 / 1 Officer at Academy/2 Officers in FTO training/ 58 available
. Dispatch positions - 15 / 10 available for service /3 in training status/ 2 open position
. Animal Control Positions - 4 / 3 available for service
. Attended the EXPO Board Regular meeting and an additional Special Meeting
. Met individually with Mayor Mainord and various City Commissioners to discuss City business
. Met with the Avedis Foundation to discuss current and potential future projects
. Met with appropriate City Staff to discuss major projects underway including: pool, splash pad, trails and major commercial development
. Attended and presented at the Reimagine Downtown Shawnee Seminar held at Vintage Venue
. Met with the Shawnee Mall Manager to discuss the Mall and City operations
. Met with Staff and others concerning a potential 911 merger
. Met with individuals and groups concerning use of the City Auditorium
. Met with the Shawnee Housing Authority
. Met with the Salvation Army and discussed operations and the homeless shelter
. Attended the SEDF Board meeting
. Coordinated and attended meetings with Jim Nuse of Affion
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
. Rehab Asphalt Streets Project - Contractor will be performing the overlay of Pecan Grove west of Hwy. 102 in March according to the County Commissioner.
. Shawnee Marketplace - Public waterlines and sanitary sewer improvements are completed. Perimeter road and signalized intersections completed. Drainage and storm sewer completed. Work remaining includes widening of entrance between Whataburger and Delta Cafe, installation of sidewalks, and landscaping needs completed. HOBBY LOBBY is open!!!! We have received from Developer maintenance bonds for the water and sanitary sewer improvements, and we are awaiting submittal of the paving maintenance bond and submittal of the As-Built plans for the Public Improvements to be accepted. Upon receipt of those items and completion of work we will bring the item to the City Commission for official acceptance of the public improvements and determination of actual dollar costs of those improvements for sales tax reimbursement calculation as required by the Contract between the City and the Developer.
. COS-PW-13-01 Sidewalk/ADA Handicap Ramps Project (Bryan Trail) - 6' sidewalk along MacArthur to Bryan complete. Construction of 10' trail along Bryan south of MacArthur is still in progress. The 10 trail will run from MacArthur to Highland Avenue.
. Vision Bank Property Channel Improvements- 100% of the cost for these drainage improvements are borne by the Developer (Vision Bank). All concrete has been placed for the twin 8' x 5' drainage structure that will be under future road extension. Construction of concrete drainage channel continues. Upon completion of all work, Developer will need to submit As-Builts of plans to FEMA for them to issue the Letter of Map Revision (LOMR) that is needed for future development to occur on that site.
. Pool Parking Lot Project- Contract awarded to CGC Inc. in the dollar amount of $369,305.25. Grading of the parking area south of the tennis courts is underway. Fill material has been hauled in to the site. The damage poles still need to be replaced as well as repair to the tennis court fencing. Overall project approx. 15% complete.
. Hyatt Addition- Clearing and grubbing has been completed and rough grading of future streets completed. Silt fencing and stormwater prevention facilities have been installed. Sanitary sewer installation is currently underway. The costs for all construction work taking place is 100% borne by the Developer (Mezdi Azimi).
. Union Sidewalk - MacArthur to Middle School- Obtained survey from street widening project and will create cross-sections of ground for sidewalk placement and grading.
. Main Street Streetscape Project- We have finally received ODOTs comments concerning the completion of ODOTs environmental review portion of the project from them, and have received a Categorical Exclusion which means we will not have to do any further NEPA approvals by FHWA. Finalizing landscaping & irrigation plans are in progress, and have received OGEs cost proposal for providing and installing decorative lighting for project. Tentative schedule is to be in position to advertise the project for bids by late April-early May timeframe with construction starting later this summer.
. Boy Scout Park Splash Pad Project- Water feature apparatus were ordered by the City from ARC, Inc in the dollar amount of $131, 130.00. The City also let for bids the construction and installation of the splash pad and the project was awarded to C3 Construction in the dollar amount of $148,364.00. A PreWork meeting with the Contractor is scheduled for Monday, March 23, 2015, and the Notice to Proceed will be issued effective March 25th. Completion date is tentatively scheduled for May 20th.
. Receipt of two Preliminary Plats- that staff is currently reviewing. One is for Tamarack housing development to be located at the Northeast Corner of Independence & Elm, and the other one is for Cooper Commercial Development located immediately east of the KFC and Holiday Inn Express off of Mall Drive.
. SMA Waterline Looping Project-SMA is planning to bid out a city wide water line looping project. The project will include various locations and will be bid on an estimated quantity basis much like the sanitary sewer pipe bursting projects. Working on preparing the DEQ application for the project.
. Street Selections for Maintenance Work-Currently, existing asphalt streets are being evaluated and rated to determine ranking and priorities of streets selected for maintenance. This work is very time consuming, every street has to be inspected and stress conditions of roadway determined and quantified. Anticipate project inventory being completed by end of June 2015.
EMERGENCY MANAGEMENT/Don Lynch, Director
. STORM SHELTER REBATE PROGRAM:
o 1100 applications were received. 204 awards have been made.
o 60 notices to proceed have been issued so far.
o 15 inspections were completed and requests for payment were processed.
. Individual Stakeholders meetings were scheduled for March to review the specific functional annexes to the updated Emergency Operations Plan. A Planning Team meeting was scheduled for March to review the Basic Plan.
. The county-wide Hazard Mitigation Plan draft is still at the State Emergency Management office being reviewed prior to re-submission to FEMA Region 6 for approval.
. Staff met with four Northeastern State University-Broken Arrow Campus Homeland Security Degree program students getting them started on development of Hazardous Materials Site Specific plans for the Shawnee Water Treatment Plant, North and South Wastewater Treatment Plants, and Jindal Films plant. A fifth student meeting is scheduled for March 6 to work on the site specific plan for Shawnee Milling.
. We are collaborating with the Local Emergency Planning Committee and emergency services agencies to prepare for a full-scale emergency exercise in May in the Dale area. We will also be activating the Emergency Operations Center for this exercise. Planning meetings have been held and tasks relating to exercise facilitation.
UTILITY DEPARTMENT/Steve Nelms, Director
. PWSC Emergency Generator Project SMA-15-04 - A pre-bid meeting is scheduled for February 3rd, 2015. Bids were opened at the commission meeting on February 17th, 2015. Project will be awarded at the commission meeting on March 2nd, 2015.
. Tennessee Lift Station Rehab Project SMA-15-03 - A pre-bid meeting is scheduled for February 3rd, 2015. Bids were opened at the commission meeting on February 17th, 2015. Project will be awarded at the commission meeting on March 2nd, 2015.
. Southside Waste Water Treatment Plant Emergency Generator Project SMA-15-05 - Currently in the engineering phase.
. St. Anthony's Hospital Waterline Replacement - This is an in house project. The project is 90% complete.
. Repair and Restoration of River Bank Failure at the WTP - This project was completed on August 18th, 2014. Staff met with PSI on February 10th, 2015 to inspect and discuss the lagoon. PSI came out on February 20th, 2015 to conduct soil testing. Currently awaiting results.
AIRPORT/Keenan English, Assistant Airport Manager
. AAB recommended a land lease with Johnson Snoball on Saratoga St.
. Oklahoma Airport Operators Association annual conference being held March 8 - 11 in Tulsa, OK
. FAA-AIP-3-0040-0088-16-2015, rotating beacon, apron lighting, and AWOS. Project is waiting for FAA approval. AWOS phase I benefit cost analysis complete and approved by FAA.
. Disadvantaged Business Enterprise has been approved and published.
. Bodard Hangar is undergoing repairs and maintenance on both electric doors.
. Water defense system has been installed on Jet fuel pump system.
. Existing rotating beacon has been repaired.
. Airport's Ground Communication Outlet has been serviced and returned.
. Addition door rails have been replaced on two T-Hangars.
. Youth Aviation Day is April 11th at the Gordon Cooper Tech Aviation Center.
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
. Municipal Swimming Pool - Project is moving right along, weather is messing with pouring concrete but the contractor is able to work on other items while the weather is bad. All pools are poured except the splash pad area. Contractor has some decks formed and ready for concrete when the weather allows. Electrician, Plumber, And Heat and Air contractors have also been out working on their end of project.
. Boyscout Splash Pad- The Engineering Department is out for bid on the splash pad and the Operations Department is out for bid on the restroom. Both are due back in for opening on March 16th.
. Certified Healthy Communities- The City finally got word that we were awarded the $110,000.00 grant from TSET. This money will go towards the Boy Scout Splash Pad and Restroom Project.
. Alternative Fuels- Staff has joined up with the Central Oklahoma Clean Cities as a stakeholder in hopes to be able to apply for grant monies to convert city vehicles to natural gas or propane. Stakeholders consist of individuals that work in the field of CNG/LPG, install equipment, operate converted equipment, or are looking into and tracking conversion data. Fleet maintenance has a meeting set up with LPG individuals to look at some of our equipment for quotes on conversion. Through information learned at the COCC meetings, staff has made the decision to hold off on conversions for a couple of more years. This is based on our ROI from our conversions; we need to convert vehicles running 35000 miles per year to which we do not have. On another note, we have been paying a lot less for gas and diesel leaving extra money in the budget that could be used for conversions. Staff is looking at this and hope to be able to convert a few vehicles.
. KABOOM grant/YMCA partnership- The YMCA is back in the running for funding on the KABOOM grant. As soon as a funding partner is found, the YMCA and the City will coordinate installation.
. Kiwanis park restroom project at the lake- Canadian Valley Electric has agreed to put in the electric service here as long as the City clears the ROW for them. The process has been started through DEQ for the septic system and well. Staff is working with the Kiwanis group to develop a plan and how much funding will come from each. The DEQ process will take 3 months for their review.
. Parks Master Plan- The Parks Master Plan survey went out and is in the hands of the public. After all responses are in, it should take about another 4 weeks to compile the data.
. Lake Maintenance building- out for bid, due in on March 16th.
. Auditorium HVAC Design-RFQ in front of the commission on March 3rd for approval to advertise.
EXPOSITION CENTER/Mike Jackson, Operations Manager
. February 2, Pottawatomie County JR Livestock Show Pig Roast/Trophy Auction, 500 people
. February 2-6, Eaton Corp. Training, 25 people per day, 125 people
. February 3, Oklahoma Water Resource Board Meeting, 35 people
. February 5-7, Central District Livestock Show, 1,800 entries, 13 counties, approximately 3,600 people
. February 6, News Star Editorial Board, 25 people
. February 7-8, G & S Promotions Gun & Knife Show, approximately 1,200 people
. February 9, Chick-fil-A Dedication Dinner, 120 people
. February 10, St. Anthony's Heart Event, 180 people
. February 11, McDonald Law Firm Royalties Owners Meeting, 200 people
. February 14-15, Central 4D Barrel Racing, 380 barrel racers per day, approximately 1,200 people
. February 14-15, Buchanan Vintage Market, approximately 500 people
. February 19, Chamber Banquet, 250 people
. February 21, Oklahoma Quarter Horse Banquet, 200 people
. February 26-27, Unit Liner Water Garden Expo, 400 people
. February 27-28, Triangle Horse Sale, 330 horses, approximately 1,000 people
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
. Staff met with developers and consultants to discuss potential future and current development projects.
. Staff continues to be very involved in downtown revitalization efforts and attends that monthly merchant meetings and the Chamber's Downtown Taskforce.
. Building inspections staff remain busy with a very high volume of permit requests and inquiries. There are numerous large construction projects underway throughout the community and several projects have been recently completed.
. Staff continues work on revising the City's Subdivision and Development Standards.
. Staff refined a draft of a Downtown Maintenance Ordinance for review by the Downtown Task Force. The Planning Commission will discuss the ordinance on April 1.
. Staff prepared reports and attended the Shawnee Planning Commission regular meeting.
. The City condemned one structure on February 12. Three structures have been condemned in 2015. A total of 159 structures have been condemned since 2011.
. Staff met with developers and consultants to discuss potential future and current development projects.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 45 active cases
o Derelict Vehicles: 6 active cases
o Junk/Trash: 24 active cases
o Tall Grass/Weeds: 8 active cases
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Prepare sales tax report
. Did an analysis on use tax/sales tax
. Began setting up budget documents
. Prepared for airport meeting
. Attended the Expo Board meeting
. Attending training from the GFOA for 3 days
. Met with City Manager on various issues
. Worked on personal side of budget
. Distributed budget docs to department heads
. Did monthly allocations
. Had conference call with HR and OMRF
. Did interview with Mindy from Shawnee Outlook
. Attended meeting concerning ACA reporting
. Met with Jim Nuse with Affion
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
City Clerk
. Preparation of agendas and minutes for City Commission & Authorities regular meetings.
.
. Conducted interviews for Deputy City Clerk position.
.
. Filed 5 public nuisance liens and 18 lien releases with Pottawatomie County Clerk; filed 15 public nuisance lien certifications with Pottawatomie County Treasurer.
.
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
Utility Billing/Customer Service
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
. 278 payments made a Homeland Store kiosks resulting in $26,224.48 collected for February.
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o Remote VPN Router Replacements - Finalizing Federal building, planning Aquatics Center
o TCM Imaging Solution Project - V4 issues, rolled back to previous, deploying in City Clerk
o Fiber Data Backup Network Deployment - Still waiting on scheduled build out
o OneNet Circuit Upgrade - Circuit ordered, vendor on site for location, waiting for build out
o Web Server Migration - Still in schedule queue for time
o GIS Project Prioritization - Merging SMA and IT project list for work scheduling and prioritization
o Dispatch Access Control Deployment - Waiting on construction in Dispatch for vendor schedule
o North City Hall Door Access Control Deployment - Waiting for vendor to advise scheduling
o Dispatch Camera Update Project - Waiting to review options with PD Chief
FIRE DEPARTMENT/Dru Tischer, Interim Chief
Suppression
Responded to 403 emergency calls broken down by type below:
. Fires: 13
. Rescue & EMS: 293
. Hazardous conditions: 6
. Service Calls: 19
. Good Intent Calls: 53
. False Alarms: 17
. Overpressure Rupture, Explosion: 0
Fire Prevention
Plan Reviews
. 6 locations
New Construction Inspections
. 3 various locations
Requested / Administrative Inspections:
. 9 various locations
Permits and On-Site Inspections
. 6 various locations
POLICE DEPARTMENT/Russ Frantz, Chief
Police
. Police reports: 391 / arrests: 136
Total Citations: 300 Handwritten Citations: 161 E-Citations: 139 Traffic Accidents: 44
Dispatch
. Dispatch managed 6,425 calls (Police/Fire/EMS calls dispatched only)
Staff
. Police Officers - 59 / 1 Officer at Academy/2 Officers in FTO training/ 58 available
. Dispatch positions - 15 / 10 available for service /3 in training status/ 2 open position
. Animal Control Positions - 4 / 3 available for service
Wednesday, March 18, 2015
Arbor Week is March 22nd - 28th, plant a tree with us on March 19th
In honor of Arbor Week, the Shawnee Beautification and Enhancement Committee will be planting a tree at KidSpace Park tomorrow, March 19th, at 4:00pm. Everyone is invited to attend! Join us for this observance of Green Week with a gesture of commitment.
Tuesday, March 10, 2015
Fix a Leak Week! - March 16-22, 2015
Leaks Can Run, but They Cant Hide
Are you ready to chase down leaks? Household leaks can waste more than 1 trillion gallons of water annually nationwide, so each year we hunt down the drips during Fix a Leak Week. Mark your calendars for Fix a Leak Week 2015, March 16-22, 2015, but remember that you can race over to your plumbing fixtures and irrigation systems, fix the leaks, and save valuable water and money all year long.
From family fun runs to leak detection contests to WaterSense demonstrations, Fix a Leak Week events are happening from coast to coast and are all geared to teach you how to find and fix household leaks. See the Fix a Leak Week 2015 Event Map to find out whats going on near you!
<a href=http://www.epa.gov/watersense/our_water/fix_a_leak.html>http://www.epa.gov/watersense/our_water/fix_a_leak.html</a>
Are you ready to chase down leaks? Household leaks can waste more than 1 trillion gallons of water annually nationwide, so each year we hunt down the drips during Fix a Leak Week. Mark your calendars for Fix a Leak Week 2015, March 16-22, 2015, but remember that you can race over to your plumbing fixtures and irrigation systems, fix the leaks, and save valuable water and money all year long.
From family fun runs to leak detection contests to WaterSense demonstrations, Fix a Leak Week events are happening from coast to coast and are all geared to teach you how to find and fix household leaks. See the Fix a Leak Week 2015 Event Map to find out whats going on near you!
<a href=http://www.epa.gov/watersense/our_water/fix_a_leak.html>http://www.epa.gov/watersense/our_water/fix_a_leak.html</a>
Tuesday, March 3, 2015
NOTICE TO BIDDERS - Boy Scout Restroom Project
NOTICE TO BIDDERS<br>
<br>
Sealed bids will be received by the City of Shawnee, 9th & Broadway, P. O. Box 1448, Shawnee, Oklahoma, up to 4:00 p.m., Monday, March 16, 2015 for:<br>
<br>
<br>
Boy Scout Restroom Project<br>
<br>
<br>
Instructions and bid documents are available to qualified bidders at the Fairview Cemetery Office located at 1400 north Center Street Shawnee, Oklahoma 74801 from 8:00 am to 4:00 pm Monday - Friday.<br>
<br>
Each bid shall be filed in a sealed envelope. On the front of each envelope shall be written the following words to the left of the address:<br>
<br>
BID - Boy Scout Restroom Project<br>
March 16, 2015<br>
<br>
The ORIGINAL bid shall be filed with the City Clerk of the City of Shawnee at 16 W. 9th Street, together with a sworn non-collusion affidavit in writing that the bidder has not entered into any agreement, expressed or implied, with any other bidder, or bidders, for the purpose of limiting the bid, or bidders or parcel out to any bidder, or bidders or any other persons, any part of the contract or subject matter of the bid.<br>
<br>
Bids will be opened and considered by the Board of City Commissioners at a Public Meeting in the City Hall Commission Chambers, 16 W. 9th Street Shawnee, Oklahoma 74801, at 6:30 p.m., Monday, March 16, 2015.<br>
<br>
The City of Shawnee reserves the right to reject any or all bids.<br>
<br>
<br>
Sealed bids will be received by the City of Shawnee, 9th & Broadway, P. O. Box 1448, Shawnee, Oklahoma, up to 4:00 p.m., Monday, March 16, 2015 for:<br>
<br>
<br>
Boy Scout Restroom Project<br>
<br>
<br>
Instructions and bid documents are available to qualified bidders at the Fairview Cemetery Office located at 1400 north Center Street Shawnee, Oklahoma 74801 from 8:00 am to 4:00 pm Monday - Friday.<br>
<br>
Each bid shall be filed in a sealed envelope. On the front of each envelope shall be written the following words to the left of the address:<br>
<br>
BID - Boy Scout Restroom Project<br>
March 16, 2015<br>
<br>
The ORIGINAL bid shall be filed with the City Clerk of the City of Shawnee at 16 W. 9th Street, together with a sworn non-collusion affidavit in writing that the bidder has not entered into any agreement, expressed or implied, with any other bidder, or bidders, for the purpose of limiting the bid, or bidders or parcel out to any bidder, or bidders or any other persons, any part of the contract or subject matter of the bid.<br>
<br>
Bids will be opened and considered by the Board of City Commissioners at a Public Meeting in the City Hall Commission Chambers, 16 W. 9th Street Shawnee, Oklahoma 74801, at 6:30 p.m., Monday, March 16, 2015.<br>
<br>
The City of Shawnee reserves the right to reject any or all bids.<br>
<br>
NOTICE TO BIDDERS - Shawnee Lake Maintenance/Office Building
NOTICE TO BIDDERS<br>
<br>
Sealed bids will be received by the City of Shawnee, 9th & Broadway, P. O. Box 1448, Shawnee, Oklahoma, up to 4:00 p.m., Monday, March 16, 2015, for:<br>
<br>
Shawnee Lake Maintenance/Office Building<br>
<br>
Instructions and Bid Documents are available to qualified bidders at:<br>
Reidprographics <br>
6800 N. Shartel Oklahoma City, Ok 73116<br>
asap@reidprographics.com<br>
Phone 405-848-7274<br>
Fax 405-848-0086 <br>
<br>
Instructions and Bid Documents can be viewed at:<br>
Fairview Cemetery Office, 1400 north Center Street Shawnee, Oklahoma 74801 <br>
8:00 am to 4:00 pm Monday - Friday.<br>
<br>
Price Group Architects, 1129 N. Kickapoo Ave. Shawnee, Ok 74801<br>
(405) 273-2200<br>
<br>
Southwest Construction News Service, 2811 NW 36th Oklahoma City, Ok 73112<br>
<br>
Each bid shall be filed in a sealed envelope. On the front of each envelope shall be written the following words to the left of the address:<br>
<br>
BID - Shawnee Lake Maintenance/Office Building<br>
March 16, 2015<br>
<br>
The ORIGINAL bid shall be filed with the City Clerk of the City of Shawnee at 16 W. 9th Street, together with a sworn non-collusion affidavit in writing that the bidder has not entered into any agreement, expressed or implied, with any other bidder, or bidders, for the purpose of limiting the bid, or bidders or parcel out to any bidder, or bidders or any other persons, any part of the contract or subject matter of the bid.<br>
<br>
Bids will be opened and considered by the Board of City Commissioners at a Public Meeting in the City Hall Commission Chambers, 16 W. 9th Street Shawnee, Oklahoma 74801, at 6:30 p.m., Monday, March 16, 2015.<br>
<br>
The City of Shawnee reserves the right to reject any or all bids.<br>
<br>
Sealed bids will be received by the City of Shawnee, 9th & Broadway, P. O. Box 1448, Shawnee, Oklahoma, up to 4:00 p.m., Monday, March 16, 2015, for:<br>
<br>
Shawnee Lake Maintenance/Office Building<br>
<br>
Instructions and Bid Documents are available to qualified bidders at:<br>
Reidprographics <br>
6800 N. Shartel Oklahoma City, Ok 73116<br>
asap@reidprographics.com<br>
Phone 405-848-7274<br>
Fax 405-848-0086 <br>
<br>
Instructions and Bid Documents can be viewed at:<br>
Fairview Cemetery Office, 1400 north Center Street Shawnee, Oklahoma 74801 <br>
8:00 am to 4:00 pm Monday - Friday.<br>
<br>
Price Group Architects, 1129 N. Kickapoo Ave. Shawnee, Ok 74801<br>
(405) 273-2200<br>
<br>
Southwest Construction News Service, 2811 NW 36th Oklahoma City, Ok 73112<br>
<br>
Each bid shall be filed in a sealed envelope. On the front of each envelope shall be written the following words to the left of the address:<br>
<br>
BID - Shawnee Lake Maintenance/Office Building<br>
March 16, 2015<br>
<br>
The ORIGINAL bid shall be filed with the City Clerk of the City of Shawnee at 16 W. 9th Street, together with a sworn non-collusion affidavit in writing that the bidder has not entered into any agreement, expressed or implied, with any other bidder, or bidders, for the purpose of limiting the bid, or bidders or parcel out to any bidder, or bidders or any other persons, any part of the contract or subject matter of the bid.<br>
<br>
Bids will be opened and considered by the Board of City Commissioners at a Public Meeting in the City Hall Commission Chambers, 16 W. 9th Street Shawnee, Oklahoma 74801, at 6:30 p.m., Monday, March 16, 2015.<br>
<br>
The City of Shawnee reserves the right to reject any or all bids.<br>
Auditorium HVAC Design RFQ
Request for Qualifications<br>
<br>
The City of Shawnee is soliciting services from Qualified Design firms to design an HVAC system for our Municipal Auditorium located at 400 N. Bell Street. Interested qualified design firms shall submit required material to the City of Shawnee, 9th & Broadway, P. O. Box 1448, Shawnee, Oklahoma, by 4:00 p.m., Monday, March 16, 2015.<br>
<br>
Instructions and bid documents are available to qualified bidders at the Fairview Cemetery Office, (405) 878-1529, located at 1400 north Center Street Shawnee, Oklahoma 74801 from 8:00 am to 4:00 pm Monday - Friday.<br>
<br>
Each submittal shall be filed in a sealed envelope/box. On the front of each envelope/box shall be written the following words to the left of the address:<br>
<br>
Auditorium HVAC Design <br>
March 16, 2015<br>
<br>
The ORIGINAL bid shall be filed with the City Clerk of the City of Shawnee at 16 W. 9th Street, together with a sworn non-collusion affidavit in writing that the bidder has not entered into any agreement, expressed or implied, with any other bidder, or bidders, for the purpose of limiting the bid, or bidders or parcel out to any bidder, or bidders or any other persons, any part of the contract or subject matter of the bid.<br>
<br>
Bids will be opened and considered by the Board of City Commissioners at a Public Meeting in the City Hall Commission Chambers, 16 W. 9th Street Shawnee, Oklahoma 74801, at 6:30 p.m., Monday, March 16, 2015.<br>
<br>
The City of Shawnee reserves the right to reject any or all bids.<br>
<br>
The City of Shawnee is soliciting services from Qualified Design firms to design an HVAC system for our Municipal Auditorium located at 400 N. Bell Street. Interested qualified design firms shall submit required material to the City of Shawnee, 9th & Broadway, P. O. Box 1448, Shawnee, Oklahoma, by 4:00 p.m., Monday, March 16, 2015.<br>
<br>
Instructions and bid documents are available to qualified bidders at the Fairview Cemetery Office, (405) 878-1529, located at 1400 north Center Street Shawnee, Oklahoma 74801 from 8:00 am to 4:00 pm Monday - Friday.<br>
<br>
Each submittal shall be filed in a sealed envelope/box. On the front of each envelope/box shall be written the following words to the left of the address:<br>
<br>
Auditorium HVAC Design <br>
March 16, 2015<br>
<br>
The ORIGINAL bid shall be filed with the City Clerk of the City of Shawnee at 16 W. 9th Street, together with a sworn non-collusion affidavit in writing that the bidder has not entered into any agreement, expressed or implied, with any other bidder, or bidders, for the purpose of limiting the bid, or bidders or parcel out to any bidder, or bidders or any other persons, any part of the contract or subject matter of the bid.<br>
<br>
Bids will be opened and considered by the Board of City Commissioners at a Public Meeting in the City Hall Commission Chambers, 16 W. 9th Street Shawnee, Oklahoma 74801, at 6:30 p.m., Monday, March 16, 2015.<br>
<br>
The City of Shawnee reserves the right to reject any or all bids.<br>
Friday, February 27, 2015
Need Emergency/Home Repairs - SURA may be able to help!
The Shawnee Urban Renewal Authority (SURA) is now accepting applications for its home repair program. For more information please see the pamphlet linked here and/or contact the SURA office at 405-273-1938 for questions and to apply. There are some limitations but this is a great program for those who have the needs and qualify.
Pamphlet: http://www.ShawneeOK.org/Publications/Files/SURA_Brochure_2015.pdf
SURA / Urban Renewal Website at http://www.ShawneeOK.org/SURA
Pamphlet: http://www.ShawneeOK.org/Publications/Files/SURA_Brochure_2015.pdf
SURA / Urban Renewal Website at http://www.ShawneeOK.org/SURA
Tuesday, February 10, 2015
Staff Activity Report for January 2015
<a href=/publications/files/CityofShawneeJan2015Report.pdf target=_blank>Full PDF Document</a><br>
CITY MANAGERS OFFICE/Justin Erickson, Interim Manager
. Attended the Visit Shawnee, Inc. regular meeting
. Attended the EXPO Board Regular meeting
. Met individually with Mayor Mainord and City Commissioners to discuss various topics
. Met with appropriate staff to discuss major projects underway including: pool, splash pad, trails and major commercial development
. Attended the PCDA meeting
. Attended the Downtown Task Force meeting
. Met with retreat facilitator and organized City Commission Retreat
. Met with owner representative of Shawnee Mall and discussed current and future operations
. Attended the SEDF Board meeting
. Attended the Chamber Board meeting
. Met with Shawnee Public Schools to discuss school facilities and potential projects
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
. Rehab Asphalt Streets Project - Contractor will be performing the overlay of Pecan Grove west of Hwy. 102 in March according to the County Commissioner.
. Shawnee Marketplace - Storm sewer installation complete. All paving has been placed with the exception of the approach at the Chick-Fil-A intersection. Joint sealing has not been performed. Installation of the signals at the new intersection is underway. Upgrade of existing signals complete at Commercial Drive. Removal for widening of Commercial Drive underway. Grading areas for remaining sidewalks.
. COS-PW-13-01 Sidewalk/ADA Handicap Ramps Project (Bryan Trail) - 6' sidewalk along MacArthur to Bryan complete. Construction of 10' trail along Bryan beginning at MacArthur and continuing south. Placed driveway at 2010 N. Bryan.
. Vision Bank Property Channel Improvements- All concrete has been placed for the twin 8' x 5' drainage structure. Grading of channel bottom underway and portions of the bottom have been formed and steel is in place.
. Hyatt Addition- Clearing and grubbing underway for next phase of the public improvements. Construction staking and rough grading underway. Met with Ross Morris and the dirt contractor and informed them that the silt fencing/storm water prevention facilities need to be installed as soon as possible. Sanitary sewer installation scheduled to begin next week.
. Union Sidewalk - MacArthur to Middle School- Obtained survey from street widening project and will create cross-sections of ground for sidewalk placement and grading.
. Main Street Streetscape Project- Had a meeting with ODOT to go over preliminary comments with them. We are awaiting for ODOT to complete their environmental impact report/study so that we can proceed. Finalizing landscaping & irrigation plans, and have received OGEs cost proposal for providing and installing decorative lighting for project. Tentative schedule is to be in position to advertise the project for bids by late April-early May timeframe with construction starting later this summer.
. Boy Scout Park Splash Pad Project- City Commission authorized letting the project for bids, and also authorized staff to purchase the water feature equipment and apparatus directly from the manufacturer. Upon finalizing plan drawings and bid documents, we will get the project let for bids with the Bid Opening scheduled for March 16th, with a Notice to Proceed being issued to the Contractor effective March 23rd. Tentative completion of construction and installation of equipment is set for May 12th, barring any bad weather or unforeseen delays.
. Receipt of two Preliminary Plats- that staff is currently reviewing. One is for Tamarack housing development to be located at the Northeast Corner of Independence & Elm, and the other one is for Cooper Commercial Development located immediately east of the KFC and Holiday Inn Express off of Mall Drive.
EMERGENCY MANAGEMENT/Don Lynch, Director
. Draft Emergency Operations Plan update files were prepared and sent to all City and County Stakeholders for review. There will be a planning team meeting in February and individual stakeholders meetings in March to review each chapter of the document and make changes.
. The county-wide Hazard Mitigation Plan draft has been updated following a meeting between EM staff, the planning contractor, County Commissioner Thomas, and State EM Hazard Mitigation Team. The draft was submitted to the State for review and re-submission to FEMA Region 6 for approval.
. A transmitter building has been secured and delivery date set for the North Kickapoo Water Tower repeater site project.
. 1100 applications were received. 204 awards have been made. We are reserving 4 award slots until after notices have been sent to those not awarded a rebate in case we did not make an award to someone who was eligible for Phases 1 or 2 because of incomplete information on the registration report we received. We have selected potential recipients for those 4 remaining slots. Several telephone calls from award recipients have been handled by staff. Fifty notices to proceed have been issued so far.
. Attended the Central Oklahoma Emergency Management Conference in OKC on November 5-7
. Registered 6 private storm shelters in database
. Prepared weekly drought report/weather forecast for County Commissioners Meetings- Attended same
UTILITY DEPARTMENT/Steve Nelms, Director
. PWSC Emergency Generator Project SMA-15-04 - Bids will be opened at the commission meeting on February 17th, 2015. A pre-bid meeting is scheduled for February 3rd, 2015.
. Tennessee Lift Station Rehab Project SMA-15-03 - Bids will be opened at the commission meeting on February 17th, 2015. A pre-bid meeting is scheduled for February 3rd, 2015.
. Tennessee Waterline Looping Project - In house project. Installed three 6" valves and laid in 260' C900 pvc water line. We made two service connections one of which increased water pressure to 503 S. Tennessee. By making this loop, we eliminated the dead end main on Tennessee between Forrest and Federal.
. Southside Waste Water Treatment Plant Emergency Generator Project SMA-15-05 - Currently in the engineering phase.
. St. Anthony's Hospital Waterline Replacement - This is an in house project. The project is 90% complete.
. Shawnee Market - Sewer line has been fully installed and tested. Recommending acceptance. Water line around the main complex has had bac-t samples taken. Awaiting results.
Repair and Restoration of River Bank Failure at the WTP - This project was completed on August 18th, 2014. On August 22nd SRB and SMA staff did a final inspection on the project. The pond will not hold water and currently is under review between Contractor, SRB, and SMA.
AIRPORT/Keenan English, Assistant Airport Manager
. SAA approved a lease with Red Cloud Aviation, LLC to rent the Bodard Hangar. Red Cloud provides maintenance, flight instruction, aircraft management.
. Oklahoma Airport Operators Association quarterly meeting was held Jan. 21, 2015 - Edmond. Yearly conference is March 8th in Tulsa.
. FAA-AIP-3-0040-0088-16-2015, rotating beacon, apron lighting, and AWOS. Project is waiting for FAA approval. AWOS phase I benefit cost analysis complete and approved by FAA.
. Independent engineering firm has been hired to provide an independent fee analysis on cost estimates for projects.
. Disadvantaged Business Enterprise has been approved and published.
. Airport has replaced cables on bi folding doors and have replaced all lights and ballasts in the Bodard Hangar.
. New outdoor and indoor security cameras have been installed.
. Large door springs have been replaced on Bob O'Connor's hangar
. New parts for fuel farm have been received and scheduled for installation. Parts include a water defense system for Jet fuel tank.
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
. Municipal Swimming Pool - Contractor is moving along with the concrete work, warmer temps are allowing the contractor to pour concrete. With the award of the parking and drive project, contractor is having to move items around to allow for the other contractor to have room to work. Branco, the pool contractor, has been working 4 - 10 hour days a week but are going to 5 - 10 hour days. Contractor's monthly meeting will be Thursday February 26th at 1:00 pm at the pool.
. Boyscout Splash Pad- Staff is asking to go out for bid on this project February 2, 2015. The project has received one grant so far from the Avedis Foundation for $203,293.75. Staff is still waiting to hear from the TSET Foundation for $110,000.00, the pool committee will provide $50,000.00, and the City will pick up the remaining $43,293.75. Project is scheduled to be completed in late May or Early June.
. Certified Healthy Communities- Staff has submitted the grant material for the TSET money. If awarded, the funding will go towards the Splash Pad Project in Boy Scout Park, we will not hear on this until after their board meeting on February 20th.
. Alternative Fuels- Staff has joined up with the Central Oklahoma Clean Cities as a stakeholder in hopes to be able to apply for grant monies to convert city vehicles to natural gas or propane. Stakeholders consist of individuals that work in the field of CNG/LPG, install equipment, operate converted equipment, or are looking into and tracking conversion data. Fleet maintenance has a meeting set up with LPG individuals to look at some of our equipment for quotes on conversion. Through information learned at the COCC meetings, staff has made the decision to hold off on conversions for a couple of more years. This is based on our ROI from our conversions; we need to convert vehicles running 35000 miles per year to which we do not have. On another note, we have been paying a lot less for gas and diesel leaving extra money in the budget that could be used for conversions. Staff is looking at this and hope to be able to convert a few vehicles.
. KABOOM grant/YMCA partnership- The YMCA is back in the running for funding on the KABOOM grant. As soon as a funding partner is found, the YMCA and the City will coordinate installation.
. Kiwanis park restroom project at the lake- Canadian Valley Electric has agreed to put in the electric service here as long as the City clears the ROW for them. The process has been started through DEQ for the septic system and well. Staff is working with the Kiwanis group to develop a plan and how much funding will come from each. The DEQ process will take 3 months for their review.
. Parks Master Plan- We are about 2 ½ weeks out of the Master Plan survey being delivered to the selected residents. After all responses are in, it should take about another 4 weeks to compile the data.
. Other Projects of Importance
o New Lake Maintenance Building
o Engineering for the Heat and Air at the Auditorium
o New restroom facility at Boy Scout Park
EXPOSITION CENTER/Mike Jackson, Operations Manager
. January 3, OPCA Pig Show, Otto Krausse Building, approximately 800 people
. January 4, Central Area Church of Christ, Conference Center, 600 people
. January 10, OCCRA Motorcross Banquet, Conference Center, 580 people
. January 10, Outlaw Motor Sports, Fred Humphrey Pavilion Section G, approximately 400 people
. January 16-18, Triangle Horse Sale, Otto Krausse Building & Fred Humphrey Pavilion
. 733 head of horses sold, approximately 5000 people for 3 day sale
. January 17, Oklahoma Turkey Federation Banquet, Conference Center, 200 people
. January 21, St. Anthony's PAL, 80 people
. January 23-25, Red Dirt Agility Club Dog Show, Fred Humphrey Pavilion Section G, approximately 300 people
. January 23, City Commission Retreat, Conference Center
. January 31-February 1, HOYRA Youth Rodeo, Fred Humphrey Pavilion, approximately 600 people for 2 day rodeo
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
. Staff met with developers and consultants to discuss potential future and current development projects.
. Staff continues to be very involved in downtown revitalization efforts and attends that monthly merchant meetings and the Chamber's Downtown Taskforce.
. Building inspections staff remain busy with a very high volume of permit requests and inquiries. There are numerous large construction projects underway throughout the community.
. The Shawnee Urban Renewal Authority met and approved several rehabilitation projects.
. The Department issued 51 permits for new single-family homes in 2014.
. Staff continues work on revising the City's Subdivision and Development Standards.
. Prepared draft of a Downtown Maintenance Ordinance for review by the Downtown Task Force.
. The City condemned two structures on January 8. Thirty-four structures were condemned in 2014. A total of 158 structures have been condemned since 2011.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 36 active cases
o Derelict Vehicles: 2 active cases
o Junk/Trash: 30 active cases
o Tall Grass/Weeds: 20 active cases
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Prepare sales tax report
. Did an analysis on use tax/sales tax
. Began setting up budget documents
. Prepared for airport meeting
. Met with HUD in Oklahoma City
. Met with City Manager and Engineer concerning pool parking lot
. Met with Interim City Manager concerning retreat
. Completed the 425's for CDBG
. Met with James Bryce and Interim City Manager concerning splash pad
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
City Clerk
. Preparation of agendas and minutes for City Commission & Authorities regular and special called meetings.
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
Utility Billing/Customer Service
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o Remote VPN Router Replacements - PD Gym/Etc Point need cabling review/modem testing
o TCM Imaging Solution Project - Final vendor review/training to be scheduled for enterprise roll
o NSA 2600 High Availability VPN Router - Primary HA Router Deployed, Secondary Unit being configured for high availability deployment.
o Fiber Data Backup Network Deployment - Fiber cabling received, scheduling network buildout
o Mobile Device Management Deployment - MDM Deploy continues on new/touched devices
o Web Server Migration - Virtual migration completed, performance enhanced
o GeoSafe Fire Mobile - Fire Hydrant data provided to vendor, waiting for deployment
o GeoSafe Police Mobile - Deployments continue, OLETS diagram completed, server setup next
o Police AVL Solution - Geosafe deployed on majority of systems, PD Chief to dictate usage
o Global/Firehouse Interface - Changes to design criteria by Fire, new code being tested
o Ch3 Video Server Replacement - Scheduled review later this year
o XP System Migration - Migration / replacement continues
o Dispatch Center Move - Waiting for cable tray and equipment for wiring project
o Thin Client Deployment - Continued testing of devices for local/remote deployments
o Valve Exercise Data Tracking - Technical info/contacts with vendor completed, reviewing
o HR Policy Deployment Web App - In development review stage
o Stoplight Controller Connectivity - Equipment obtained and modified for mounting, to be deployed
o IT Vehicle Replacement - Options reviewed with Equipment Services, working with Admin
o Airport DVR System Deployment - Completed, playback issues on remote location to review
o Annex DVR System Replacement - Waiting for equipment from Vendor for deployment
o Dispatch Access Control Deployment - Waiting on construction in Dispatch for vendor schedule
o North City Hall Door Access Control Deployment - Waiting for vendor to advise scheduling
o A Better Light Presentation Project - Outline proposal being drafted for process presentation
o New Hire Orientation Video Series - Waiting on HR and Vendor to develop product for deploy
o Promotional On Hold Audio - Project on hold due to budget questions and content
o Dispatch Camera Update Project - Waiting to review options with PD Chief before contacting vendor
o SQL Server Migration - Research / Design of server in progress
o Public Safety Server Room Upgrades - Planning on outside vendor separation, four post install
FIRE DEPARTMENT/Dru Tischer, Interim Chief
Suppression
Responded to 493 emergency calls broken down by type below:
. Fires: 27
. Rescue & EMS: 357
. Hazardous conditions: 12
. Service Calls: 27
. Good Intent Calls: 47
. False Alarms: 21
. Overpressure Rupture, Explosion: 1
Fire Prevention
Plan Reviews
. None
New Construction Inspections
. 3 various locations
Requested / Administrative Inspections:
. 5 various locations
Permits and On-Site Inspections
. 2 various locations
POLICE DEPARTMENT/Russ Frantz, Chief
Police
. Police reports: 533 / arrests: 205
Total Citations: 354 Handwritten Citations: 191 E-Citations: 163 Traffic Accidents: 41
Dispatch
. Dispatch managed 7,126 calls (Police/Fire/EMS calls dispatched only)
Staff
. Police Officers - 59 / 2 Officers at Academy/1 waiting to go/ 56 available
. Dispatch positions - 15 / 14 available for service /3 in training status/ 1 open position
. Animal Control Positions - 4 / 3 available for service
CITY MANAGERS OFFICE/Justin Erickson, Interim Manager
. Attended the Visit Shawnee, Inc. regular meeting
. Attended the EXPO Board Regular meeting
. Met individually with Mayor Mainord and City Commissioners to discuss various topics
. Met with appropriate staff to discuss major projects underway including: pool, splash pad, trails and major commercial development
. Attended the PCDA meeting
. Attended the Downtown Task Force meeting
. Met with retreat facilitator and organized City Commission Retreat
. Met with owner representative of Shawnee Mall and discussed current and future operations
. Attended the SEDF Board meeting
. Attended the Chamber Board meeting
. Met with Shawnee Public Schools to discuss school facilities and potential projects
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
. Rehab Asphalt Streets Project - Contractor will be performing the overlay of Pecan Grove west of Hwy. 102 in March according to the County Commissioner.
. Shawnee Marketplace - Storm sewer installation complete. All paving has been placed with the exception of the approach at the Chick-Fil-A intersection. Joint sealing has not been performed. Installation of the signals at the new intersection is underway. Upgrade of existing signals complete at Commercial Drive. Removal for widening of Commercial Drive underway. Grading areas for remaining sidewalks.
. COS-PW-13-01 Sidewalk/ADA Handicap Ramps Project (Bryan Trail) - 6' sidewalk along MacArthur to Bryan complete. Construction of 10' trail along Bryan beginning at MacArthur and continuing south. Placed driveway at 2010 N. Bryan.
. Vision Bank Property Channel Improvements- All concrete has been placed for the twin 8' x 5' drainage structure. Grading of channel bottom underway and portions of the bottom have been formed and steel is in place.
. Hyatt Addition- Clearing and grubbing underway for next phase of the public improvements. Construction staking and rough grading underway. Met with Ross Morris and the dirt contractor and informed them that the silt fencing/storm water prevention facilities need to be installed as soon as possible. Sanitary sewer installation scheduled to begin next week.
. Union Sidewalk - MacArthur to Middle School- Obtained survey from street widening project and will create cross-sections of ground for sidewalk placement and grading.
. Main Street Streetscape Project- Had a meeting with ODOT to go over preliminary comments with them. We are awaiting for ODOT to complete their environmental impact report/study so that we can proceed. Finalizing landscaping & irrigation plans, and have received OGEs cost proposal for providing and installing decorative lighting for project. Tentative schedule is to be in position to advertise the project for bids by late April-early May timeframe with construction starting later this summer.
. Boy Scout Park Splash Pad Project- City Commission authorized letting the project for bids, and also authorized staff to purchase the water feature equipment and apparatus directly from the manufacturer. Upon finalizing plan drawings and bid documents, we will get the project let for bids with the Bid Opening scheduled for March 16th, with a Notice to Proceed being issued to the Contractor effective March 23rd. Tentative completion of construction and installation of equipment is set for May 12th, barring any bad weather or unforeseen delays.
. Receipt of two Preliminary Plats- that staff is currently reviewing. One is for Tamarack housing development to be located at the Northeast Corner of Independence & Elm, and the other one is for Cooper Commercial Development located immediately east of the KFC and Holiday Inn Express off of Mall Drive.
EMERGENCY MANAGEMENT/Don Lynch, Director
. Draft Emergency Operations Plan update files were prepared and sent to all City and County Stakeholders for review. There will be a planning team meeting in February and individual stakeholders meetings in March to review each chapter of the document and make changes.
. The county-wide Hazard Mitigation Plan draft has been updated following a meeting between EM staff, the planning contractor, County Commissioner Thomas, and State EM Hazard Mitigation Team. The draft was submitted to the State for review and re-submission to FEMA Region 6 for approval.
. A transmitter building has been secured and delivery date set for the North Kickapoo Water Tower repeater site project.
. 1100 applications were received. 204 awards have been made. We are reserving 4 award slots until after notices have been sent to those not awarded a rebate in case we did not make an award to someone who was eligible for Phases 1 or 2 because of incomplete information on the registration report we received. We have selected potential recipients for those 4 remaining slots. Several telephone calls from award recipients have been handled by staff. Fifty notices to proceed have been issued so far.
. Attended the Central Oklahoma Emergency Management Conference in OKC on November 5-7
. Registered 6 private storm shelters in database
. Prepared weekly drought report/weather forecast for County Commissioners Meetings- Attended same
UTILITY DEPARTMENT/Steve Nelms, Director
. PWSC Emergency Generator Project SMA-15-04 - Bids will be opened at the commission meeting on February 17th, 2015. A pre-bid meeting is scheduled for February 3rd, 2015.
. Tennessee Lift Station Rehab Project SMA-15-03 - Bids will be opened at the commission meeting on February 17th, 2015. A pre-bid meeting is scheduled for February 3rd, 2015.
. Tennessee Waterline Looping Project - In house project. Installed three 6" valves and laid in 260' C900 pvc water line. We made two service connections one of which increased water pressure to 503 S. Tennessee. By making this loop, we eliminated the dead end main on Tennessee between Forrest and Federal.
. Southside Waste Water Treatment Plant Emergency Generator Project SMA-15-05 - Currently in the engineering phase.
. St. Anthony's Hospital Waterline Replacement - This is an in house project. The project is 90% complete.
. Shawnee Market - Sewer line has been fully installed and tested. Recommending acceptance. Water line around the main complex has had bac-t samples taken. Awaiting results.
Repair and Restoration of River Bank Failure at the WTP - This project was completed on August 18th, 2014. On August 22nd SRB and SMA staff did a final inspection on the project. The pond will not hold water and currently is under review between Contractor, SRB, and SMA.
AIRPORT/Keenan English, Assistant Airport Manager
. SAA approved a lease with Red Cloud Aviation, LLC to rent the Bodard Hangar. Red Cloud provides maintenance, flight instruction, aircraft management.
. Oklahoma Airport Operators Association quarterly meeting was held Jan. 21, 2015 - Edmond. Yearly conference is March 8th in Tulsa.
. FAA-AIP-3-0040-0088-16-2015, rotating beacon, apron lighting, and AWOS. Project is waiting for FAA approval. AWOS phase I benefit cost analysis complete and approved by FAA.
. Independent engineering firm has been hired to provide an independent fee analysis on cost estimates for projects.
. Disadvantaged Business Enterprise has been approved and published.
. Airport has replaced cables on bi folding doors and have replaced all lights and ballasts in the Bodard Hangar.
. New outdoor and indoor security cameras have been installed.
. Large door springs have been replaced on Bob O'Connor's hangar
. New parts for fuel farm have been received and scheduled for installation. Parts include a water defense system for Jet fuel tank.
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
. Municipal Swimming Pool - Contractor is moving along with the concrete work, warmer temps are allowing the contractor to pour concrete. With the award of the parking and drive project, contractor is having to move items around to allow for the other contractor to have room to work. Branco, the pool contractor, has been working 4 - 10 hour days a week but are going to 5 - 10 hour days. Contractor's monthly meeting will be Thursday February 26th at 1:00 pm at the pool.
. Boyscout Splash Pad- Staff is asking to go out for bid on this project February 2, 2015. The project has received one grant so far from the Avedis Foundation for $203,293.75. Staff is still waiting to hear from the TSET Foundation for $110,000.00, the pool committee will provide $50,000.00, and the City will pick up the remaining $43,293.75. Project is scheduled to be completed in late May or Early June.
. Certified Healthy Communities- Staff has submitted the grant material for the TSET money. If awarded, the funding will go towards the Splash Pad Project in Boy Scout Park, we will not hear on this until after their board meeting on February 20th.
. Alternative Fuels- Staff has joined up with the Central Oklahoma Clean Cities as a stakeholder in hopes to be able to apply for grant monies to convert city vehicles to natural gas or propane. Stakeholders consist of individuals that work in the field of CNG/LPG, install equipment, operate converted equipment, or are looking into and tracking conversion data. Fleet maintenance has a meeting set up with LPG individuals to look at some of our equipment for quotes on conversion. Through information learned at the COCC meetings, staff has made the decision to hold off on conversions for a couple of more years. This is based on our ROI from our conversions; we need to convert vehicles running 35000 miles per year to which we do not have. On another note, we have been paying a lot less for gas and diesel leaving extra money in the budget that could be used for conversions. Staff is looking at this and hope to be able to convert a few vehicles.
. KABOOM grant/YMCA partnership- The YMCA is back in the running for funding on the KABOOM grant. As soon as a funding partner is found, the YMCA and the City will coordinate installation.
. Kiwanis park restroom project at the lake- Canadian Valley Electric has agreed to put in the electric service here as long as the City clears the ROW for them. The process has been started through DEQ for the septic system and well. Staff is working with the Kiwanis group to develop a plan and how much funding will come from each. The DEQ process will take 3 months for their review.
. Parks Master Plan- We are about 2 ½ weeks out of the Master Plan survey being delivered to the selected residents. After all responses are in, it should take about another 4 weeks to compile the data.
. Other Projects of Importance
o New Lake Maintenance Building
o Engineering for the Heat and Air at the Auditorium
o New restroom facility at Boy Scout Park
EXPOSITION CENTER/Mike Jackson, Operations Manager
. January 3, OPCA Pig Show, Otto Krausse Building, approximately 800 people
. January 4, Central Area Church of Christ, Conference Center, 600 people
. January 10, OCCRA Motorcross Banquet, Conference Center, 580 people
. January 10, Outlaw Motor Sports, Fred Humphrey Pavilion Section G, approximately 400 people
. January 16-18, Triangle Horse Sale, Otto Krausse Building & Fred Humphrey Pavilion
. 733 head of horses sold, approximately 5000 people for 3 day sale
. January 17, Oklahoma Turkey Federation Banquet, Conference Center, 200 people
. January 21, St. Anthony's PAL, 80 people
. January 23-25, Red Dirt Agility Club Dog Show, Fred Humphrey Pavilion Section G, approximately 300 people
. January 23, City Commission Retreat, Conference Center
. January 31-February 1, HOYRA Youth Rodeo, Fred Humphrey Pavilion, approximately 600 people for 2 day rodeo
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
. Staff met with developers and consultants to discuss potential future and current development projects.
. Staff continues to be very involved in downtown revitalization efforts and attends that monthly merchant meetings and the Chamber's Downtown Taskforce.
. Building inspections staff remain busy with a very high volume of permit requests and inquiries. There are numerous large construction projects underway throughout the community.
. The Shawnee Urban Renewal Authority met and approved several rehabilitation projects.
. The Department issued 51 permits for new single-family homes in 2014.
. Staff continues work on revising the City's Subdivision and Development Standards.
. Prepared draft of a Downtown Maintenance Ordinance for review by the Downtown Task Force.
. The City condemned two structures on January 8. Thirty-four structures were condemned in 2014. A total of 158 structures have been condemned since 2011.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 36 active cases
o Derelict Vehicles: 2 active cases
o Junk/Trash: 30 active cases
o Tall Grass/Weeds: 20 active cases
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Prepare sales tax report
. Did an analysis on use tax/sales tax
. Began setting up budget documents
. Prepared for airport meeting
. Met with HUD in Oklahoma City
. Met with City Manager and Engineer concerning pool parking lot
. Met with Interim City Manager concerning retreat
. Completed the 425's for CDBG
. Met with James Bryce and Interim City Manager concerning splash pad
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
City Clerk
. Preparation of agendas and minutes for City Commission & Authorities regular and special called meetings.
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
Utility Billing/Customer Service
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o Remote VPN Router Replacements - PD Gym/Etc Point need cabling review/modem testing
o TCM Imaging Solution Project - Final vendor review/training to be scheduled for enterprise roll
o NSA 2600 High Availability VPN Router - Primary HA Router Deployed, Secondary Unit being configured for high availability deployment.
o Fiber Data Backup Network Deployment - Fiber cabling received, scheduling network buildout
o Mobile Device Management Deployment - MDM Deploy continues on new/touched devices
o Web Server Migration - Virtual migration completed, performance enhanced
o GeoSafe Fire Mobile - Fire Hydrant data provided to vendor, waiting for deployment
o GeoSafe Police Mobile - Deployments continue, OLETS diagram completed, server setup next
o Police AVL Solution - Geosafe deployed on majority of systems, PD Chief to dictate usage
o Global/Firehouse Interface - Changes to design criteria by Fire, new code being tested
o Ch3 Video Server Replacement - Scheduled review later this year
o XP System Migration - Migration / replacement continues
o Dispatch Center Move - Waiting for cable tray and equipment for wiring project
o Thin Client Deployment - Continued testing of devices for local/remote deployments
o Valve Exercise Data Tracking - Technical info/contacts with vendor completed, reviewing
o HR Policy Deployment Web App - In development review stage
o Stoplight Controller Connectivity - Equipment obtained and modified for mounting, to be deployed
o IT Vehicle Replacement - Options reviewed with Equipment Services, working with Admin
o Airport DVR System Deployment - Completed, playback issues on remote location to review
o Annex DVR System Replacement - Waiting for equipment from Vendor for deployment
o Dispatch Access Control Deployment - Waiting on construction in Dispatch for vendor schedule
o North City Hall Door Access Control Deployment - Waiting for vendor to advise scheduling
o A Better Light Presentation Project - Outline proposal being drafted for process presentation
o New Hire Orientation Video Series - Waiting on HR and Vendor to develop product for deploy
o Promotional On Hold Audio - Project on hold due to budget questions and content
o Dispatch Camera Update Project - Waiting to review options with PD Chief before contacting vendor
o SQL Server Migration - Research / Design of server in progress
o Public Safety Server Room Upgrades - Planning on outside vendor separation, four post install
FIRE DEPARTMENT/Dru Tischer, Interim Chief
Suppression
Responded to 493 emergency calls broken down by type below:
. Fires: 27
. Rescue & EMS: 357
. Hazardous conditions: 12
. Service Calls: 27
. Good Intent Calls: 47
. False Alarms: 21
. Overpressure Rupture, Explosion: 1
Fire Prevention
Plan Reviews
. None
New Construction Inspections
. 3 various locations
Requested / Administrative Inspections:
. 5 various locations
Permits and On-Site Inspections
. 2 various locations
POLICE DEPARTMENT/Russ Frantz, Chief
Police
. Police reports: 533 / arrests: 205
Total Citations: 354 Handwritten Citations: 191 E-Citations: 163 Traffic Accidents: 41
Dispatch
. Dispatch managed 7,126 calls (Police/Fire/EMS calls dispatched only)
Staff
. Police Officers - 59 / 2 Officers at Academy/1 waiting to go/ 56 available
. Dispatch positions - 15 / 14 available for service /3 in training status/ 1 open position
. Animal Control Positions - 4 / 3 available for service
Friday, January 16, 2015
City Hall Offices are closed on Monday, 01/19/2015 in honer of Martin Luther King Jr. Day
City Hall and associated offices will be close on Monday, January 19th in honor of Martin Luther King Jr. day. Offices will reopen on Tuesday 01/20/2015. For more information on Martin Luther King Jr day check out http://www.timeanddate.com/holidays/us/martin-luther-king-day
City Hall Offices are closed on Monday, 01/20/2015 in honer of Martin Luther King Jr. Day
City Hall and associated offices will be close on Monday, January 19th in honor of Martin Luther King Jr. day. Offices will reopen on Tuesday 01/20/2015. For more information on Martin Luther King Jr day check out http://www.timeanddate.com/holidays/us/martin-luther-king-day
Tuesday, January 6, 2015
SHAWNEE BEAUTIFICATION MEETING AGENDA
AGENDA<br>
Shawnee Beautification Committee<br>
JANUARY 08, 2015 - 4:00 PM<br>
Shawnee City Hall Emergency Operation Center Conference Room<br>
1) Call to Order.<br>
<br>
2) Roll Call and Declaration of a Quorum.<br>
<br>
3) Approval of Minutes for SEPTEMBER 2014.<br>
<br>
4) Discussion on A New Calendar schedule for 2015. (Geoff Garner)<br>
<br>
5) Discussion on ideas to clean up Shawnee Creek this winter. (Nancy Ford)<br>
<br>
6) Discussion on Beautification Awards and signs for this half of the year. (Janet Turner)<br>
<br>
7) Discussion on finding a new member for the committee. Linda Malley resigned. (Robert Cash)<br>
<br>
8) Discussion on fall cleanup along both sides of I-40 from East of Harrison to West of Kickapoo. (Robert Cash)<br>
<br>
9) Update on repairs to the white rail fence along I-40. (Robert Cash)<br>
<br>
10) Discussion on recommendations for the right of way areas to be treated for weeds next spring. (Robert Cash)<br>
11) Discussion and advisement of April 11, 2015 being Trash Off Day for the City of Shawnee. (Geoff Garner) <br>
12) Old Business.<br>
13) New Business.<br>
<br>
14) Comments.<br>
<br>
15) Adjournment<br>
Shawnee Beautification Committee<br>
JANUARY 08, 2015 - 4:00 PM<br>
Shawnee City Hall Emergency Operation Center Conference Room<br>
1) Call to Order.<br>
<br>
2) Roll Call and Declaration of a Quorum.<br>
<br>
3) Approval of Minutes for SEPTEMBER 2014.<br>
<br>
4) Discussion on A New Calendar schedule for 2015. (Geoff Garner)<br>
<br>
5) Discussion on ideas to clean up Shawnee Creek this winter. (Nancy Ford)<br>
<br>
6) Discussion on Beautification Awards and signs for this half of the year. (Janet Turner)<br>
<br>
7) Discussion on finding a new member for the committee. Linda Malley resigned. (Robert Cash)<br>
<br>
8) Discussion on fall cleanup along both sides of I-40 from East of Harrison to West of Kickapoo. (Robert Cash)<br>
<br>
9) Update on repairs to the white rail fence along I-40. (Robert Cash)<br>
<br>
10) Discussion on recommendations for the right of way areas to be treated for weeds next spring. (Robert Cash)<br>
11) Discussion and advisement of April 11, 2015 being Trash Off Day for the City of Shawnee. (Geoff Garner) <br>
12) Old Business.<br>
13) New Business.<br>
<br>
14) Comments.<br>
<br>
15) Adjournment<br>
January is Stalking Awareness Month
<a href=/publications/files/stalking2014-1.jpg target=_blank><img src=/publications/files/stalking2014-1.jpg align=right width=160 border=0></a>
Myth: "Only celebrities are stalked."
Reality: 1.4 million people are stalked every year in the United States. T he vast majority of stalking victims are ordinary citizens
Myth: "Stalking is creepy but not dangerous."
Reality: Stalking is creepy and dangerous. Three out of four women who were murdered by an intimate partner had been previously stalked by the killer.
Myth: "Stalking is annoying but not illegal."
Reality: Stalking is a crime under the laws of all 50 states, the District of Columbia, and the federal government.
Myth: "Only celebrities are stalked."
Reality: 1.4 million people are stalked every year in the United States. T he vast majority of stalking victims are ordinary citizens
Myth: "Stalking is creepy but not dangerous."
Reality: Stalking is creepy and dangerous. Three out of four women who were murdered by an intimate partner had been previously stalked by the killer.
Myth: "Stalking is annoying but not illegal."
Reality: Stalking is a crime under the laws of all 50 states, the District of Columbia, and the federal government.
Subscribe to:
Posts (Atom)
Posts
