Staff Activity Report for May 29 - June 4, 2011

ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department:
♦ Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)
● OG&E continues with relocation of their facilities, and they report they should be completed by the 3rd week in June. AT&T is also relocating lines that parallel Kickapoo and should be completed within 4-5 weeks. EST, Inc., engineering firm hired by ODOT to complete the design plans has submitted their prelim plans to ODOT for review and comments. ODOT right-of-way division is still in the process of reviewing the 81 parcels of right-of-way acquisition for completeness of documents. ODOT had scheduled a June Bid letting with award being at the Transportation Commission in July and we have not received a revised schedule. After award, the contract will be run through ODOT legal divisions for execution and could get to ODOT residency by August. ODOT could schedule a PreWork and hopefully be in position to proceed by end of September.
♦ Harrison & Farrall Milling & Overlay Project.
● ODOT awarded this project to Haskel Lemon Construction in the amount of $962,800. The project is a mill and overlay project that will begin at the intersection of Farrall & Beard, continue east to Harrison, then north on Harrison approximately 4 miles to just south of I-40 at the Gordon Cooper Vo-Tech entrance. Start date of project is May 23, 2011 and should be complete in 3-4 weeks.
♦ Beard Street Widening Project (from Farrall to the Canadian River Bridge)
● City Commission approved this project and will be let for bids as soon as OG&E and ONG complete their relocation of utilities that are in the way of road construction. OG&E reports they will begin with relocation in two weeks and will be completed by the 2nd week of June. Project will consist of adding an additional lane on the east side to allow for improved traffic movements at the intersection of Beard & Farrall and milling existing pavement, then, placement of new asphalt surfacing course. Prelim. Cost Estimate @ $426,000.00. CPN have verbally committed to supply the concrete materials for this project at their cost, and we will proceed with getting a written agreement of understanding.
Engineering/Streets/Traffic Control (continued)
♦ Broadway Street Closing
● Item presented to City Commission for discussion only, and they are to consider issue at the June 6, 2011 City Commission meeting. Staff is working on costs estimates for major street renovation and improvements to Beard Street from Farrall to Main.
♦ Mall Drive Turning Lane Improvements (in the area of Union & Mall Drive)
● City Commission awarded project to All Roads Paving in the amount of $248,444.01. PreWork meeting was held on Wednesday, May 18, 2011, and Notice to Proceed will be issued the second week of June. Contract time on this project is 120 calendar days; thus, anticipate completion by the end of August, 2011.
♦ 30" Raw Water Transmission Line Project (from Twin Lakes to the Water Treatment Plant)
● Merryman Excavation officials will be here Thursday, May 19 to go over final quantities and any outstanding issues that need to be addressed prior to final project close out. Ribbon cutting ceremony was held Friday on May 6, 2011.
♦ Airport Trails Project (from St. Gregory’s to Leo Street)
● Project is completed and as-built quantities determined A final inspection is scheduled for Friday, May 20, 2011, with ODOT to go over the project and resolve any outstanding issues prior to any pay reimbursement submittal. ODOT grant pays for 80% of construction costs.
♦ Safe Routes to School Sidewalk Project (from Shawnee Middle School, north along Union Street to Chapel Ridge Apts.)
● Shawnee Public Schools have made submittal of their educational component of the grant to ODOT for review and approval. Design plans have been sent to ODOT, and we are awaiting comments from ODOT on the School’s submittal as to whether we are authorized to proceed with bid letting on the project.
♦ Harrison Street Median Landscaping Project(Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
● Remove existing concrete and install raised stamped concrete border, backfill with suitable soil, and landscape with a variety of bushes and ornamental plantings. Plans have been prepared, and specifications are in the process of being compiled for submittal to ODOT for approval.
♦ Rehab Asphalt Street Maintenance Project
● Project awarded to All Roads Paving in the amount of $1,414,000. Notice to Proceed on this project will be issued the second week of June. List of streets to be suggested for maintenance treatment include the following: Bryan Street from 45th to MacArthur, Center Street from Independence to Highland, 10th Street from Beard to Harrison, Kennedy from Independence to the Spur, Kennedy from Farrall north to Dead End, Union Street from Independence to Wallace, Wallace Street from Union to Harrison, Independence from Kickapoo to Airport Drive, Independence from Park to Broadway, Walker Road from 116th to Lake Road, Independence from SH102 to Drummond, Drummond from Independence south to ½ mile, and Coker Road from US177 to 45th Street.
♦ Sidewalk Inventory
● Inventory of existing sidewalks citywide has been completed. We are currently evaluating hazards that are present, prioritizing worse cases for submittal to City to have homeowners to cause repairs in accordance with City Code and Ordinances.
♦ Traffic Control:
● Painted curve at Kickapoo & Mall Dr.
● Laid out and painted crosswalk and installed signs at Dog Park.
● Painted signal poles at Beard & Highland, Broadway & Highland, and Union & Highland.
● Installed “No Trucks” sign on MacArthur (E of Bryan)
♦ Street Department:
● Street sweeper ran various locations.
● Intake repair on N. Broadway.
● Panels of concrete replaced on Union & Federal.
● Tin horn at Northridge.
● Saw cuts at Kirk & Louisa, Tucker & Ada, and McKinley & Grant.
● Repair curb in front of Uncommon Threads at 115 E. Main.
● Rock Hollow creek cleared.
● Tree out of road on Louisa
● Hauled loads of rock to Public Works Yard.
● Blades Post Office Lane & Lake Road east of Patterson.

PLANNING & COMMUNITY DEVELOPMENT/Justin Erickson, Director
♦ Planning
● Staff completed work on an ordinance granting flexibility to City’s storm shelter
requirements.
● The City issued 10 new home permits in May.
● The Shawnee Planning Commission held their June meeting.
● Staff met with developers and discussed several pending projects in the City.
● The City has 55 active dilapidated home investigations.
♦ Community Development
● Continued work on rehabilitation projects.

UTILITY DEPARTMENT/Jim Bierd, Director
♦ Water Treatment Plant: (Staff of 10)
● Average production: *MGD — 4.43 Last week *MGD — 5.53
● Plant was shut down for 7 hours due to contractors.
● Mowed and did all routine plant maintenance.
● Will perform first round of bac-t testing next week.
*MGD: Million Gallons Daily
♦ Southside Wastewater Treatment Plant: (Staff of 7)
● Flows averaged *MGD — 1.181 **BOD — 12mg/l ***TSS — 3 mg/l
● Mowed and performed regular maintenance on the plant.
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
♦ Northside Wastewater Treatment Plant: (Staff of 7)
● Flows averaged *MGD — 1.177 **BOD — 2.0 mg/l ***TSS — 2.5mg/l
● 60,000 gallons of bio-solids have been hauled this month.
● Performed routine cleaning and maintenance on the plant.
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
Utility Department (continued)
♦ Water Distribution: (Staff of 9)
● Service calls — 102, Leak checks — 0, Reset water meters — 1, Main breaks — 6
Water/Sewer line Locates — 90, Cut-offs replaced — 0, , and meters pulled — 0,
Fire Hydrants replaced 0.
● Clean up from previous work at 68 Sequoyah, 12 Seneca, 6 Cherokee, and 1314 E. 11th.
● Next week we will repair service leak on McKinley.
● Next week we will continue clean up list and meter tiles repair.
♦ Wastewater Collection: (staff of 7)
● Sewer Main flushed — 13,329 ft. Flushed (year to date) — 330,319ft.
● Total Service Calls—39, Sewer lines checked—11, Emergency Sewer Calls—0,
and Lift Station Alarms—0.
● Mowing lift stations and towers.
● Working flusher list
● Maintain lift stations.
● We will camera and repair some lines.
Construction Inspector
● Developing maps of all water main breaks since 1993 to determine which mains need
replacing.
● Both bac-t samples for Central Disposal have been taken and sent to OKC for testing.
● Pressure testing will take place as soon as results come back positive.
● Mandrel test will take place at the end of June.

PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Interim Director of Operations
♦ Parks Maintenance Division:
● Mowing and weed eating in city parks.
● Maintaining municipal swimming pool.
♦ Cemetery Division:
● 0 burial (s) last week.
● Mowing and weed eating, filling in sunken graves caused by the rain, and leveling markers
● Preparing for internments.
♦ Central Garage:
● 24 units in last week with 34 total repairs to vehicles and equipment.
● General servicing and repairs to vehicles and equipment
♦ Building Maintenance:
● Troubleshooting AC System.
● Looking at removal of storage tank at City Hall.
♦ Current City Building Projects:
● Municipal Auditorium: New AC (ready to bid)
● Grants for the lake area (grants approved, work to begin soon)
● Generator installation at Station #3 (nearing completion)
● City Auction will be held June 11.
● Briscoe Boy Scout Park walking trail rehab to start May 18, 2011.

AIRPORT/Rex Hennen, Assistant Airport Manager
♦ Terminal Project:
● All building construction is nearing completion.
● Substantial Completion Inspection held June 1, 2011.
● Scheduled Move-In date is June 3, 2011.
● Demolition of existing terminal will begin after new building is occupied.
● Final site work, grading, and sodding will begin after demolition of existing terminal.
♦ Hangar 13 Renovation:
● GCTC construction class completed new deck with ADA accessibility.
● Hangar floor has been epoxy coated.
♦ Parallel Taxiway Project:
● North half of taxiway system: north portion open for traffic as of Wed., March 23,
2011. Electrical base and conduit installation for taxiway edge lighting is complete
and lights are operational. Sodding along pavement edges complete. Seeding of all
disturbed earth underway.
● South half of taxiway system: Earthwork and storm drainage improvements
underway, taxiway asphalt being trimmed to final grade. Lime base stabilization is
underway. Existing taxiway asphalt has been milled and removed. Temporary
access to t-hangars is complete. Base & surface course of asphalt is complete.
♦ Shawnee Regional Airport Marketing:
● Regular meeting was held at 5:30 pm, May 18, 2011, in the existing terminal building
● Continuing process of creating a marketing plan
● Logo design and airport “branding”
● Contracting with Saxum, a marketing and public relations firm to create a logo for the
airport.
● Gordon Cooper Vo-Tech Center Aviation Campus is hosting a fly-in June 18, 2011, to
introduce pilots to a series of airplane maintenance classes.
♦ Runway Rehabilitation Project:
● Final construction plans complete.
● Bid opening for project will be July 18, 2011.
♦ Foreign Trade Zone Application:
● The application approved by the FTZ board in Washington, D.C. Application has
been published in the Federal Register and 60 day public comment period has started.
♦ Department of Commerce “Oklahoma Certified Site Program - Aerospace Park”:
● Application is being completed by SEDF and airport staff.
● Application will be submitted in April, 2011.

CITY CLERK’S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
♦ City Clerk’s Office:
● Prepared Agenda for June 6, 2011 City Commission Meeting.
● Prepared and filed nuisance liens with County.
● Began scanning of ordinances.
● Reviewed vehicle and property insurance for renewal on 7/1/11.
● Received information from RSVP and provided to City Attorney for review.
♦ Utility Billing/Customer Service:
● Exported billing file to TPSi for outsourcing of redesigned water bill.
● TPSi mailed Zone 3 water billing.
● Cut off for non-payment (Zone 3) on June 1.
● Began working on outsourcing cut-off notice with TPSi.

HUMAN RESOURCES/Tammy Johnson, Interim HR Director
● Processing evaluations/PAA’s for status changes/retirements/resignations.
● Processing insurance status changes/retirements/resignations.
● Updating/maintaining employee records for insurance.
● Processing monthly reports for workman’s comp.
● Other routine HR duties.
● Processing new employee insurance/retirement/new hire paperwork.
● Conducting interviews for open positions.
● Review and attend WC case proceedings.
● Observe crews in the field for safe work procedures.
● Processing for open enrollment-Insurance.

CITY ATTORNEY/Mary Ann Karns
♦ Daily Activities
● Complete storm shelter ordinance.
● Begin research on begging/panhandling ordinance.
● Conversations with City consultant re outside development & research, including review of
water utilities maps.
● Review tickets and complaints for prosecution.
● Review ten outside contracts for renewal.
● Assist City Clerk in preparing agenda re resolution for Park Hours.
● Worked on outstanding warrant issues.
● Revise trespassing ordinance.
● Development of internal cash controls and personnel issues in Municipal Court.
● Attend debriefing meetings on Emergency Operations Center.

FINANCE DEPARTMENT/Cynthia Sementelli, Finance
● Continued working on budget.
● Prepared for City Commission Meeting.
● Met with Press concerning budget.
● Bank Reconciliation.
● Met with various commissioners concerning SMA budget.
● Approved CDBG grant drawdown.
● Monthly Journal Entries.

INFORMATION SYSTEMS/Steve Nolan
● Finalizing Shawnee mobile website.
● Finalizing YouTown mobile app data feeds.
● Updated ViewCall- CAD data for Fire iPads to display fire hydrants and Utility Acct Status.
● Assist user in outsource bill upload-process works.
Information Systems (continued)
● Received updated GPS address/street mapping data-schedule to update.
● Installed network and moved equipment for new Airport Terminal Building.
● Setup Animal Shelter systems after remodel.
● Repaired HR MFC device.
● Prepare for Handheld software upgrade for SMA.
● Install odd video codecs for Police.

EXPOSITION CENTER/Mike Jackson, Operations Manager
♦ Events Held May 29-June 4, 201:
● June 2, OG&E Meeting,
● June 3-4, Lonestar Productions Monster Truck Show
● June 3, Wedding Reception
♦ IFYR:
● Pre-entry totals as of June 7, 2011 is 29 states, 1,002 contestants and 1,744 event entries
● As of June 7, 2010 totals were 30 states, 966 contestants and 1,649 event entries.

FIRE DEPARTMENT/Jimmy Gibson, Chief
♦ Suppression:
● Responded to 107 emergency calls: Breakdown: Fires  4, Rescue/EMS  84,
Hazardous Conditions  1, Service Calls  5, Good Intent Calls  7, False Alarms  5,
and Special Incident  1
♦ Prevention:
Requested/Administrative Inspections:
● Angel’s Acres at 205 N. Park, Shawnee High Rise at 101 W. 10th, and Shawnee Towers at
1130 Independence
New Construction Inspections
● Shawnee Regional Airport
Permits and On-Site Inspections
● 126 S. Center (Hood Suspension System), Bell & Main (Special Event), and OBU
Montgomery Hall (Alarm System)
Follow up Inspection
● Kids-R-Us of Shawnee #1, 30 Ken Del
♦ Training:
Company Training
● Street & Hydrant Review, Physical fitness, and Hydrant Flow Testing (All Shifts).
Training Division
● Vehicle Rescue Classroom Training, (Red Shift)
● Probationary Fire Fighter Continuation Training, Development of Job Performance
Standards, Development of Fire Ground Survival Program, and research on EMS & Fire
Continuing Education Program

EMERGENCY MANAGEMENT/Don Lynch, Director
● EOC Radio test were conducted on Wednesday morning.
● Director attended a Statewide Interoperability Governing Body meeting in OKC on
Thursday afternoon updating minimum radio standards for the state.
● Communications Technician installed radio equipment at the Airport Terminal Building.
● Director and EM technician attended Applicant’s Briefing for Disaster 1985 on Friday
(winter storm, of January 31-February 5).
● Communications technician participated in bi-weekly OKWIN technical committee
conference call on Friday morning.
♦ Activities scheduled for the Week of June 5-11
● EOC Radio tests are scheduled for Wednesday morning.
● FEMA/State disaster kickoff meeting for DR 1985 scheduled Thursday afternoon in EOC.

POLICE DEPARTMENT/Russ Frantz, Chief
♦ Patrol:
● Major hit & run DUI accident involving 17 year old juvenile suspect.
● Mini checkpoints for Click Ticket Buckle Up Campaign-30 citations, 3 arrests, 4 impounds.
● New gang graffiti on Main Street-Barrio West Side 18th street gang.
♦Warrant Service
● 6 felony cases assigned-4 suspects arrested.
● 6 felony charges sent to DA office.
● 2 inactive pending cases assigned.
♦ CID:
● Solved multiple vehicle burglaries-investigation still active.
♦ Staff:
● 54 police positions/2 positions frozen for budget concerns/5 not available for service/3
officers away on extended military service/2 in FTO program/4 officers in Police
Academy/trying to hire 3/45 officers available for service
● 12 Dispatch positions/11 available for service/trying to hire one
● 4 animal control positions/4 available for service