Staff Activity Report for May 15 - 21, 2011

6/2/2011
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department:
♦ Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)
● OG&E on hold to relocate their facilities on Kickapoo while crews have been dispatched to Arkansas to work storm related damage and crews to work Piedmont, Oklahoma area. No time frame given for when work will resume on Kickapoo. They had been scheduled to be completed by the 3rd week in June. AT&T is also relocating lines that parallel Kickapoo and should be completed within 4-5 weeks. EST, Inc., engineering firm hired by ODOT to complete the design plans has submitted their prelim plans to ODOT for review and comments. ODOT Right-of-way division is still in the process of reviewing the 81 parcels of right-of-way acquisition for completeness of documents. ODOT had scheduled a June Bid letting with award being at the Transportation Commission in July, and we have not received a revised schedule. After award, the contract will be run through ODOT legal divisions for execution and could get to ODOT residency by August. ODOT could schedule a PreWork and hopefully be in position to proceed by end of September.
♦ Harrison & Farrall Milling & Overlay Project.
● ODOT awarded this project to Haskel Lemon Construction in the amount of $962,800. The project is a mill and overlay project that will begin at the intersection of Farrall & Beard, continue east to Harrison, then north on Harrison approximately 4 miles to just south of I-40 at the Gordon Cooper Vo-Tech entrance. Start date of project is May 23, 2011, and should be completed within 3-4 weeks.
♦ Beard Street Widening Project (from Farrall to the Canadian River Bridge)
● City Commission approved this project and will be let for bids as soon as OG&E and ONG complete their relocation of utilities that are in the way of road construction. OG&E reports they will begin with relocation in two weeks and will be completed by the 2nd week of June. The project will consist of adding an additional lane on the east side to allow for improved traffic movements at the intersection of Beard & Farrall and milling existing pavement, then, placement of new asphalt surfacing course. Prelim. Cost Estimate @ $426,000.00. CPN have verbally committed to supply the concrete materials for this project at their cost, and we will proceed with getting a written agreement of understanding.
♦ Broadway Street Closing.
● Item presented to City Commission for discussion only, and they are to consider issue at the June 6, 2011 City Commission meeting. Staff is working on costs estimates for major street renovation and improvements to Beard Street from Farrall to Main.
♦ Mall Drive Turning Lane Improvements (in the area of Union & Mall Drive)
● City Commission awarded project to All Roads Paving in the amount of $248,444.01. PreWork meeting is scheduled for next Wednesday, May 18, 2011, and issuing a Notice to Proceed could be issued by the second week of June. Contract time on this project is 120 Calendar days; thus, anticipate completion by the end of August, 2011
♦ 30 Raw Water Transmission Line Project (from Twin Lakes to the Water Treatment Plant)
● Merryman Excavation officials will be here Thursday, May 19 to go over final quantities and any outstanding issues that need to be addressed prior to final project close out. Ribbon cutting ceremony was held Friday on May 6, 2011.
♦ Airport Trails Project (from St. Gregory’s to Leo Street)
● Project is completed and as-built quantities determined A final inspection is scheduled for Friday, May 20, 2011, with ODOT to go over the project and resolve any outstanding issues prior to any pay reimbursement submittal. ODOT grant pays for 80% of construction costs.
♦ Safe Routes to School Sidewalk Project (from Shawnee Middle School, north along Union Street to Chapel Ridge Apts.)
● Shawnee Public Schools have made submittal of their educational component of the grant to ODOT for review and approval. Design plans have been sent to ODOT, and we are awaiting comments from ODOT on the School’s submittal as to whether we are authorized to proceed with bid letting on the project.
♦ Harrison Street Median Landscaping Project(Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
● Remove existing concrete and install raised stamped concrete border, backfill with suitable soil, and landscape with a variety of bushes and ornamental plantings. Plans have been prepared, and specifications are in the process of being compiled for submittal to ODOT for approval.
♦ Rehab Asphalt Street Maintenance Project
●Project awarded to All Roads Paving in the amount of $1,414,000. Notice to Proceed on this project will be issued the second week of June.. List of streets to be suggested for maintenance treatment include the following: Bryan Street from 45th to MacArthur, Center Street from Independence to Highland, 10th Street from Beard to Harrison, Kennedy from Independence to the Spur, Kennedy from Farrall north to Dead End, Union Street from Independence to Wallace, Wallace Street from Union to Harrison, Independence from Kickapoo to Airport Drive, Independence from Park to Broadway, Walker Road from 116th to Lake Road, Independence from SH102 to Drummond, Drummond from Independence south to ½ mile, and Coker Road from US177 to 45th Street.
♦ Sidewalk Inventory
● Inventory of existing sidewalks citywide has been completed. We are currently evaluating hazards that are present, prioritizing worse cases for submittal to City to have homeowners to cause repairs in accordance with City Code and Ordinances.
♦ Traffic Control:
● Painted curbs at 9th & Broadway
● Painted reserved parking spaces at senior center, Bell St, Union Street.
● Reset the intersections 10th & Harrison and Bell & Main-(on flash/red failure).
● Replaced signal lamp for WBG at Broadway & Highland
● Replaced signal lamp for NBG at Benedict & Kickapoo
● Worked Family Promise 5k Run-Set out and recovered barricades, drums, & cones.
♦ Street Department:
● Street sweeper ran 4 days last week (various locations).
● Pot-Hole Patch Truck ran 3 days (various locations)..
● Hauled 14 loads of concrete for City of Mcloud to Wes Watkins..
● Panels of concrete replaced at Kirk & Louisa.
● Continued working on drainage ditch along Wolverine Road.
● Repair curb in front of Uncommon Threads at 115 E. Main.
● Constructed driveway on south side of New Streets Building at Public Works.

PLANNING & COMMUNITY DEVELOPMENT/Justin Erickson, Director
♦ Community Development:
● Staff attended various meeting including City Commission and Zoning Board of Adjustment
meetings.
● There are 298 Action Center complaints that are in process.
● Staff is working to facilitate phase I of the Wayfinding Project.
● Staff accepting bids for demolition of four additional structures that were ordered removed.
♦ Shawnee Urban Renewal Authority sub-report(SURA Staff activities for week ending May 21.)
● Gathering information to close out previous grant year.
● Inspected several houses for Emergency Assistance Grant and deferred Payment Loan.
● Performed emergency plumbing repairs.
●Met with contractors for pre-bid conference.
● Made Community Development Housing Programs presentation at the Senior Center.
● Placed for bid one housing project.

UTILITY DEPARTMENT/Jim Bierd, Director
♦ Water Treatment Plant: (Staff of 10)
● Average production: *MGD — 3.62 Last week *MGD — 4.17
● Performed 2nd round of Bac-T testing.
● Mowed and did all routine plant maintenance.
*MGD: Million Gallons Daily
♦ Southside Wastewater Treatment Plant: (Staff of 7)
● Flows averaged *MGD — 1.374 **BOD — 3mg/l ***TSS — 8 mg/l
● Mowed and performed regular maintenance on the plant.
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
♦ Northside Wastewater Treatment Plant: (Staff of 7)
● Flows averaged *MGD — 1.217 **BOD — 2.0 mg/l ***TSS — 2.5mg/l
● 150,000 gallons of bio-solids have been hauled this month.
● One employee attended DEQ class in Midwest City.
● Performed routine cleaning and maintenance on the plant.
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solid
♦ Water Distribution: (Staff of 9)
● Service calls — 122, Leak checks — 4, Reset water meters — 4, Water/Sewer line
Locates — 92, Cut-offs replaced — 0, Main breaks — 1, and meters pulled — 7,
Fire Hydrants replaced 0.
● Repaired 6” main at 68 Sequoyah.
● Worked the Lake valves.
♦ Wastewater Collection: (staff of 7)
● Sewer Main flushed—13,000 ft. Flushed (year to date)—316,854 ft.
● Total Service Calls—42, Sewer Lines checked—11, Emergency Sewer Calls—0,
and Lift Station Alarms—1.
● Mowing lift station and towers.
● Working flusher list
● Maintain lift stations.
Construction Inspector
● Water line at 45th street is complete except for tie–in.
● Working on specs for poly pipe for water meters.

PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Interim Director of Operations
♦ Parks Maintenance Division:
● Dog Park is now open.
● Mowing and weed eating in city parks.
● Preparing pool for opening.
♦ Cemetery Division:
● 1 burial last week.
● Mowing and weed eating.
● Filling in sunken graves from the rain.
● Leveling markers.
● Preparing cemetery for Memorial Day
♦ Central Garage:
● 18 units in last week with 23 total repairs to vehicles and equipment.
● General servicing and repairs to vehicles and equipment
♦ Building Maintenance:
● Troubleshooting AC System.
● General custodial work and minor repair.
● Looking at removal of storage tank at City Hall.
♦ Current City Building Projects:
● Municipal Auditorium: New AC (completing bid documents)
● Grants for the lake area (submitted)
● Generator installation at Station #3 (nearing completion)
● City Auction will be held June 11.
● Briscoe Boy Scout Park walking trail rehab to start May 18, 2011.

AIRPORT/Rex Hennen, Assistant Airport Manager
♦ Terminal Project:
● All building construction is nearing completion.
● Scheduled move-in date is June 1, 2011.
● Demolition of existing terminal will begin after new building is occupied.
● Final site work, grading and sodding will begin after demolition of existing terminal.
♦ Hangar 13 Renovation:
● GCTC construction class completed new deck with ADA accessibility.
● Hangar floor has been epoxy coated.
♦ Parallel Taxiway Project:
● North half of taxiway system: north portion open for traffic as of Wed., March 23,
2011. Electrical base and conduit installation for taxiway edge lighting is complete
and lights are operational. Sodding along pavement edges complete. Seeding of all
disturbed earth underway.
● South half of taxiway system: Earthwork and storm drainage improvements
underway, taxiway asphalt being trimmed to final grade. Lime base stabilization is
underway. Existing taxiway asphalt has been milled and removed. Temporary
access to t-hangars is complete.
♦ Shawnee Regional Airport Marketing:
● Regular meeting was held at 5:30 pm, May 18, 2011, in the existing terminal
building
● Continuing process of creating a marketing plan
● Logo design and airport “branding”
● Contracting with Saxum, a marketing and public relations firm to create a logo for
the airport.
● Gordon Cooper Vo-Tech Center Aviation Campus is hosting a fly-in June 18, 2011,
to introduce pilots to a series of airplane maintenance classes.
♦ Runway Rehabilitation Project:
● Final construction plans and specifications are being completed by LBR.
♦ Foreign Trade Zone Application:
● The application approved by the FTZ board in Washington, D.C. Application has
been published in the Federal Register and 60 day public comment period has started.
♦ Department of Commerce “Oklahoma Certified Site Program - Aerospace Park”:
● Application is being completed by SEDF and airport staff .
● Application will be submitted in April, 2011.

CITY CLERK’S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
♦ City Clerk’s Office:
● Continued work at Records Center for preparation of departmental archived documents.
●City Commission meeting 5/16/11
● Prepared 5/16/11 City Commission minutes.
● Safety Training.
● Research city Park resolutions.
● Prepared 5/26/11 Contract Review Committee agenda
● Ongoing preparation of 6/6/11 Commission agenda.
♦ Utility Billing/Customer Service:
● Designing new water bill with TPSi.
● Extract file downloaded and sent to TPSi for outsourcing utility bills.
● Cut-off for non-payment (Zone 1).
● Billing Zone 2.
● Safety training.

HUMAN RESOURCES/Tammy Johnson, Interim HR Director
● Processing evaluations/PAA’s for status changes/retirements/resignations.
● Processing insurance status changes/retirements/resignations.
● Updating/maintaining employee records for insurance.
● Processing monthly reports for workman’s comp.
● Processing new employee insurance/retirement/new hire paperwork.
● Conducting interviews for open positions.
● Open Enrollment-Insurance.
● Review and attend WC case proceedings.
● Observe crews in the field for safe work procedures.

CITY ATTORNEY/Mary Ann Karns
♦ Meetings(May 15-21)
● Monday morning Staff meeting.
● Monday evening City Commission meeting
● Several meetings involved reallocation of duties of Assistant Marshall/Lake Ranger- City
Manager, James Bryce, Vicki Files, other court personnel, Human Resources, and Treasurer.
● Meetings with Human Resources and Department Heads regarding personnel issues.
● Meeting with City manager & Tim Burg concerning economic development issue.
● Visit from Phil Tomlinson.
♦ Court Clerk’s Office
● Reviewed citations for prosecutions daily.
●.Resolved problem of uncompensated overtime in Court Clerk’s office.
● Warrant Sweep-Friday/Saturday: City cleared $1,000 after overtime expenses.
♦ Miscellaneous
●.Review of IUPA proposals/counter proposals.
●.Shawnee v. Coffman, Shawnee v. Rick-two days in deposition prep, depositions &
preparation of statements & exhibits for mediation.

FINANCE DEPARTMENT/Cynthia Sementelli, Finance
● Continued working on budget.
● Met with various department heads concerning Lake Ranger position
● IAFF negotiations.
● Met with City Manager multiple times concerning budget.
● Prepared budgets to be distributed.
● Approved CDBG grant drawdown.
● Prepared for insurance meeting.
● Bank reconciliations.

INFORMATION SYSTEMS/Steve Nolan
● Firmware updated and installed C792 Basement printer
● Install of CDBG Color laser Printer.
● Maintenance Kit used for servicing of Utility Printer.
● Price quote request for Server 12 HD, Records replacement printer, scanner and printing
supplies.
● Retrieved printers from Airport, Firmware update performed--one was used for Insurance
enrollment setup.
● Set up HR Department for Insurance Enrollment.
● Investigations and review of wireless issues on WSMobile45.
● Temp Replacement of HR X502N with Lawyer’s X544N
● RMA Process started on X544N; should have another Device shipping soon.
● Reviewed printer mapping issue on WS01A to police copier machine, resulted in driver
changes and permission changes.
● Run camera wire at the Airport.
● Set up for open enrollment.
● Update new SCADA Server.
● Make backups of current SCAD for upgrade
● Review the wiring so that we can run wires to the new monitors in the labs.
● Configure Court employees in global and the show them how to use it.
● Map Records to a different printer for their receipts.
● Work on HR access database.
● Install arc explorer for EM.
● Onsite visit with Midwest City RE VoIP
● Meeting with vendor RE point to point and fiber connectivity options.
● Produce / edit / render / archive 05/16/2011 City Commission Meeting
● Restore end user error deleted files / folders
● General printer toe / ink replacement / maintenance operations.

EXPOSITION CENTER/Mike Jackson, Operations Manager
♦ Events Held May 15-21, 2011.
● May 16, OG&E Meeting, Conference Center, Upstairs..
● May 18-21, Baptist Campers on a Mission, Grandstands.
● May 18, LEPC< Conference Center, Upstairs.
● May 18, Unity Pal, Conference Center.
● May 19, Gordon Cooper Graduation, Conference Center.
● May 19, OG&E Meeting , Conference Center, Upstairs.
● May 19, SC&CDA Meeting-(After discussion, rendering of the parking was approved.)
● May 21-21, Ultimate Calf roping, Fred Humphrey Pavilion.
● May 21, Asher Prom, Conference Center.
● May 21,Market Dayz, Otto Krause Building
● May 21, Wedding reception, Conference Center.
♦ IFYR:
● Pre-entry totals as of May 24, 2011 is 28 states, 923 contestants and 1,615 event
entries
● As of May 24, 2010 totals were 26 states, 888 contestants and 1,531 event entries.

FIRE DEPARTMENT/Jimmy Gibson, Chief
♦ Suppression:
● Responded to 94 emergency calls: Breakdown as follows: Fires  5, Rescue/EMS  69,
Hazardous Conditions  0, Service Calls  1, Good Intent Calls  14, False
Alarms  5, Overpressure Rupture, Explosion  0, and Special Incident  0.
♦ Prevention:
Plan Reviews:
● OBU Montgomery Hall, 500 W. University (alarm system)
Requested/Administrative Inspections:
● Cinderella Inn, 623 Kickapoo Spur
● Kickapoo Point Shopping Center, 2814 N. Kickapoo
● 1st United Place (shopping center), 4409 N. Kickapoo
● Strip Mall, 4903 North Union
Consultations/Meetings:
● Sullivan Building, 107 W. Main
New Construction Inspections
● None
Permits and On-Site Inspections
● St. Gregory’s (open burn)
Follow up Inspection
● Fleetwood Motel, 1301 N. Harrison
Public Education
● Car seat event, Absentee Shawnee Complex, 2709 Gordon Cooper Dr.
Investigations
● None
Citations
● None
Training
● Supervisor Training with OMAG
♦ Training:
4/10/11-4/16/11
Company Training
● Street & Hydrant Review, Physical fitness, Hydrant Flow Testing (All Shifts
Training Division
● Vehicle Rescue Classroom Training (Blue & Green Shifts). Two probationary firefighters
graduated Fire Academy Program (5/20).
● Probationary Fire Fighter Continuation Training (4 Probationary Fire Fighters),
Development of Job Performance Standards, Development of Fire Ground Survival Program,
Research of Fire Dept Management Software

EMERGENCY MANAGEMENT/Don Lynch, Director
● Director met with the Health Department, Human Services, and State Task Force members
on Monday afternoon to discuss disaster preparedness outreach efforts to functional and
accessibility needs population.
● EOC Radio test were conducted Wednesday morning.
● EM Technician delivered disaster and administrative files to archives on Wednesday.
● Director & EM Technician accompanied Chief Information Officer to Midwest City
Wednesday afternoon to look at potential replacement telephone system for City offices.
● Pottawatomie County Emergency Planning Committee met at 2pm Wednesday at the
Heart of Oklahoma Exposition Center.
● Director attended Central Area Oklahoma Emergency Management Association meeting in
OKC on Thursday Morning.
● EM Technician worked with County 9-1-1 addressing technician Thursday morning to
complete mapping project of Shawnee.
● Director taught the first portion of the Community Emergency Response Team course to a
group of members of the Westside Neighborhood Watch program on Saturday.
● Contract Electrician repaired the telephone line controlled sirens at 3300 Block North
Kickapoo and the old fire station on East Main.
♦ Activities scheduled for the Week of May 15-21
● EOC Radio tests are scheduled for Wednesday morning.
● Director will be viewing a webinar on Thursday afternoon from FEMA’s Emergency
Management Institute on the updates to the Communications Unit Leader Train-the-Trainer
certification program.

POLICE DEPARTMENT/Russ Frantz, Chief
♦ Patrol:
● Stabbing-Domestic violence case.
● Mini-Warrant Sweep-seven subjects arrested on City warrants-two subjects on Pottawatomie
County warrants
♦Warrant Service
● Patrol is working backlog of City warrants-16 warrants served/6 residences checked.
♦ CID:
● 7 Felony Cases Assigned-2 Suspects arrested.
● 6 Felony Charges sent to the Pottawatomie District Attorney’s Office.
♦ Staff:
● 54 police positions/2 positions frozen for budget concerns/5 not available for
service/3 officers away on extended military service/2 in FTO program/4 officers in
Police Academy/trying to hire 3/39 officers available for service
● 12 Dispatch positions/11 available for service/2 in training/trying to hire one
● 4 animal control positions/4 available for service.