Staff Activity Report for June 5 - 11, 2011

ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department:
♦ Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)
● OG&E is back onsite to continue relocation work. No timetable or schedule was given by OG&E when work will be completed. We will not be able to give ODOT clearance or the go ahead to let project for bids until OG&E completes their relocation work. AT&T is also relocating lines that parallel Kickapoo and should be completed within 2-3 weeks. EST, Inc., engineering firm hired by ODOT to complete the design plans has submitted their prelim plans to ODOT for review and comments. ODOT right-of-way division is still in the process of reviewing the 81 parcels of right-of-way acquisition for completeness of documents. ODOT has not given the City a revised schedule for construction plans being completed.
♦ Harrison & Farrall Milling & Overlay Project.
● This project is currently underway. Haskel Lemon Construction (contactor awarded project in the amount of $962,800) have a goal of completion date by June 24, 2011. The project is a mill and overlay project that runs from I-40 to the intersection of Farrall & Beard, approximately 5 miles.
♦ Beard Street Widening Project (from Farrall to the Canadian River Bridge)
● City Commission approved this project and will be let for bids as soon as OG&E and ONG complete their relocation of utilities that are in the way of road construction. OG&E work is temporarily on hold while they redesign their relocation plans to take into account the recent closing of Broadway Street by the City Commission. OG&E had previously reported that they would be completed with their relocations by June 21, 2011; however, they have not been onsite or begun their work and have not submitted a revised schedule to the City as yet. Project will consist of adding an additional lane on the east side to allow for improved traffic movements at the intersection of Beard & Farrall and milling existing pavement, then, placement of new asphalt surfacing course. Prelim. Cost Estimate @ $426,000.00.The City cannot let the project for bids until the utility companies complete their relocations.

♦ Broadway Street Closing
● City Commission approved the closing of Broadway Street from 7th to Farrall.
♦ Mall Drive Turning Lane Improvements (in the area of Union & Mall Drive)
● City Commission awarded project to All Roads Paving in the amount of $248,444.01. Field meeting was held with the contractor and managers of Wendy’s, Aarons, and KFC to discuss scheduling of driveway construction and access issues to these businesses. All agreed that instead of half driveway removal and replacement being done, the contractor will be allowed to remove entire driveway at one time, and the businesses would share access with one another by having the contractor stagger the timing of driveway removals and construction. Work will start the week after the 4th of July. Anticipate completion of project by end of August, 2011.
♦ 30" Raw Water Transmission Line Project (from Twin Lakes to the Water Treatment Plant)
● Project is completed and is in operation. As-Built quantities determined for final payment and close out documents. Contractor needs to settle some outstanding issues with vendor(s) and suppliers before City can accept project and make final payment to Merryman Excavation.
♦ Airport Trails Project (from St. Gregory’s to Leo Street)
● Project is completed and as-built quantities determined. Held final inspection with ODOT and all was satisfactory. Contractor needs to complete items on punch list before final payment will be made by the City. ODOT grant pays for 80% of construction costs.
♦ Safe Routes to School Sidewalk Project (from Shawnee Middle School, north along Union Street to Chapel Ridge Apts.)
● Shawnee Public Schools have made submittal of their educational component of the grant to ODOT for review and approval. Design plans were sent earlier to ODOT, and we received back their comments and revisions and they requested these will be done within the next 3-4 weeks. We will request authorization of this project at the first City Commission meeting in July.
♦ Harrison Street Median Landscaping Project(Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
● Remove existing concrete and install raised stamped concrete border, backfill with suitable soil, and landscape with a variety of bushes and ornamental plantings. We have received back comments from ODOT and they will be incorporated into the plans, documents, and specifications. We will request authorization to advertise this project for bids at the first Commission meeting in July.
♦ Rehab Asphalt Street Maintenance Project
●Project awarded to All Roads Paving in the amount of $1,414,000. Contractor submitted their contracts, bonds, and insurance requirements, and we will issue Notice to Proceed on this project. Work is expected to begin the second week of July. List of streets to be suggested for maintenance treatment include the following: Bryan Street from 45th to MacArthur, Center Street from Independence to Highland, 10th Street from Beard to Harrison, Kennedy from Independence to the Spur, Kennedy from Farrall north to Dead End, Union Street from Independence to Wallace, Wallace Street from Union to Harrison, Independence from Kickapoo to Airport Drive, Independence from Park to Broadway, Walker Road from 116th to Lake Road, Independence from SH102 to Drummond, Drummond from Independence south to ½ mile, and Coker Road from US177 to 45th Street.
♦ Sidewalk Inventory
● Inventory of existing sidewalks citywide has been completed. We are currently evaluating hazards that are present, prioritizing worse cases for submittal to City to have homeowners to cause repairs in accordance with City Code and Ordinances.
♦ Traffic Control:
● Painting City Hall parking lot.
● Painting curbs at Federal & Broadway, Wallace & Broadway, Independence & Broadway,
and around parking lots (weather permitting).
● Painting crosswalks and stop bars at 45th & Union.
● Repairing guard rail on S. Kennedy.
● Repairing chevron at Cammack & Market.
● Trimming limbs obscuring weight limit signs & reflectors on Lake Road bridge.
● Working Juneteenth celebration-setting up & recovering drums & flagging.
● Recovered barricades from Midland & Beard (block party).
● Recovered drums from Walk on the Art Side on Bell Street.
♦ Street Department:
● Patch truck ran 4 days at various locations throughout the City.
● Fixed concrete cover of drain inlet on Elizabeth west on Market.
● Repaired pavement due to water main break in Homeland parking lot.
● Repaired pavement at intersections of Monroe & Center and Rose & Center.
● Picked up trash at Slover Bridge.
● Hauled equipment & material to Expo for City Auction.
● Hauled 12 loads of millings to Walker and bladed into roadbed.
● Graded alleys at various locations in City.

PLANNING & COMMUNITY DEVELOPMENT/Justin Erickson, Director
♦ Planning (No report submitted)
♦ Community Development (No report submitted)

UTILITY DEPARTMENT/Jim Bierd, Director
♦ Water Treatment Plant: (Staff of 10)
● Average production: *MGD — 4.91 Last week *MGD — 4.43
● Did first round of bac-t testing.
● Mowed and did all routine plant maintenance.
● Next week 2nd round of bac-t testing.
*MGD: Million Gallons Daily
♦ Southside Wastewater Treatment Plant: (Staff of 7)
● Flows averaged *MGD — 1.191 **BOD — 13mg/l ***TSS — 7 mg/l
● Mowed and performed regular maintenance on the plant.
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
♦ Northside Wastewater Treatment Plant: (Staff of 7)
● Flows averaged *MGD — 1.181 **BOD — 2.0 mg/l ***TSS — 2.5mg/l
● 90,000 gallons of bio-solids have been hauled this month.
● Performed routine cleaning and maintenance on the plant.
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solid
♦ Water Distribution: (Staff of 9)
● Service calls — 130, Leak checks — 5, Reset water meters — 4, Water/Sewer line
Locates — 98, Cut-offs replaced — 0, Main breaks — 0, and meters pulled — 7,
Fire Hydrants replaced 0.
● Moved meter tile at 1229 E 11th.
● Repaired service line at Kickapoo & MacArthur.
● Next week we will continue clean up list and meter tiles repair.
♦ Wastewater Collection: (staff of 7)
● Sewer Main flushed—16,000 ft. Flushed (year to date)—346,319ft.
● Total Service Calls—56, Sewer Lines checked—11, Emergency Sewer Calls—0,
and Lift Station Alarms—0.
● Dug up and repaired 12 inch sewer main.
● Mowing lift stations and towers.
● Working flusher list.
● Maintain lift stations.
Construction Inspector
● Developing map of all water main breaks since 1993 to determine which mains need
replacement.
● Both bac-t samples for Central Disposal came back good.
● Pressure testing will commence this week as well as mandral test for sewer.
● Advised plumber on requirements for two inch water meter at Sunny Side Up.
● Turned in all specs for Poly pipe for review.

PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Interim Director of Operations
♦ Parks Maintenance Division:
● Mowing and weed eating in city parks.
● Maintaining municipal swimming pool.
♦ Cemetery Division:
● 0 burial last week.
● Mowing and weed eating.
● Preparing for internments.
● Filling in sunken graves from the rain.
● Leveling markers.
♦ Central Garage:
● 32 units in last week with 41 total repairs to vehicles and equipment.
● General servicing and repairs to vehicles and equipment.
♦ Building Maintenance:
● Troubleshooting AC System.
● General custodial work and minor repair.
● Looking at removal of storage tank at City Hall.
♦ Current City Building Projects:
● AC repair at City Hall(TAB delivered-waiting for estimate).
● Grants for the lake area (grants approved, work to begin soon).
● Briscoe Boy Scout Park walking trail rehab to start May 18, 2011.

AIRPORT/Rex Hennen, Assistant Airport Manager
♦ Terminal Project:
● New building is now occupied and in operation.
● Punch list items for the building are being addressed by the contractor.
● Grading and Installation of fencing will occur when old building is demolished.
● Asbestos abatement scheduled for old building.
♦ Hangar 13 Renovation:
● GCTC construction class completed new deck with ADA accessibility.
● Hangar floor has been epoxy coated.
♦ Parallel Taxiway Project:
● North half of taxiway system: north portion open for traffic as of Wed., March 23,
2011. Electrical base and conduit installation for taxiway edge lighting is complete
and lights are operational. Sodding along pavement edges complete. Seeding of all
disturbed earth underway.
● South half of taxiway system: Earthwork and storm drainage improvements
underway, taxiway asphalt being trimmed to final grade. Lime base stabilization complete.
Existing taxiway asphalt has been milled and removed. Temporary access to t-hangars is
complete. Base & surface course of asphalt is complete. Final earthwork grading is
underway. Installation of taxiway lighting conduit and fixtures scheduled to begin June 15.
♦ Shawnee Regional Airport Marketing:
● Regular meeting will be held at 5:30 pm, June 15, 2011, in the new terminal building.
● Continuing process of creating a marketing plan.
● Logo design and airport “branding”.
● Contracting with Saxum, a marketing and public relations firm to create a logo for
the airport.
● Gordon Cooper Vo-Tech Center Aviation Campus is hosting a fly-in June 18, 2011,
to introduce pilots to a series of airplane maintenance classes.
♦ Runway Rehabilitation Project:
● Final construction plans complete.
● Bid opening for project will be July 18, 2011.
♦ Foreign Trade Zone Application:
● The application approved by the FTZ board in Washington, D.C. Application has
been published in the Federal Register and 60 day public comment period has started.
♦ Department of Commerce “Oklahoma Certified Site Program - Aerospace Park”:
● Application is being completed by SEDF and airport staff.
● Application will be submitted in April, 2011.

CITY CLERK’S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
♦ City Clerk’s Office:
● June 6, 2011 Commission Meeting.
● Prepared and filed public nuisance liens with County.
● Began scanning of ordinances.
● Pulled car titles for City Auction.
● Contacted RSVP regarding attorney’s determination regarding City funding.
♦ City Clerk’s Office(Continued)
● Archived records at the Record Center.
♦ Utility Billing/Customer Service:
● Zone 3 water customers began receiving new water bill.
● Met with Daniel Shaunessey to film segment on outsourcing & new bills.
● Finalized outsourcing of cut-off notices with TPSi.

HUMAN RESOURCES/Tammy Johnson, Interim HR Director
● Processing evaluations/PAA’s for status changes/retirements/resignations.
● Processing insurance status changes/retirements/resignations.
● Updating/maintaining employee records for insurance.
● Processing monthly reports for workman’s comp.
● Other routine HR duties.
● Processing new employee insurance/retirement/new hire paperwork.
● Conducting interviews for open positions.
● Review and attend WC case proceedings.
● Observe crews in the field for safe work procedures.
● Processing for open enrollment-Insurance.

CITY ATTORNEY/Mary Ann Karns
♦ Meetings
● City Commission.
● City Manager, vendor re bonding for contract, research records issue.
● City Manager, Chief Frantz, Jim Bierd, Randy Brock re Illegal discharge of hazardous waste.
♦ Miscellaneous Items
● Discussed pet licensing with animal control.
● Review request from outside agency for funding by City, report to Mayor & City Clerk.
● Review & execute various documents (contracts, resolutions, etc.).
● Housekeeping-worked on filing systems, new computer & printer set up.
♦ Municipal Court
● Daily citation/complaint review (116 citations).
● Court Clerk put new internal controls in place.
● Court Clerk Incode training in Stillwater re ticket processing.
● Beginning evening calling program for cases about to go to warrant.
● Begin search for replacement for clerk.
● Four warrants served.

FINANCE DEPARTMENT/Cynthia Sementelli, Finance
● Continued working on budget.
● Prepared budget amendments concerning compensated absences.
● Attended union negotiations for both fire and police.
● Met with City Manager numerous times concerning budget.
● Prepared budget resolution for Commission Meeting.
● Approved CDBG grant drawdown.
● Prepared for insurance meeting.
● Bank reconciliations.
● Prepared June sales tax report.
● Prepared summary budget for commission approval.

INFORMATION SYSTEMS/Stephen W Nolen, CIO
● Discussion with Purcell PD re Shawnee Twitter and social media uses.
● Shawnee Mobile web development continues.
● Updates to CAD Call web views for fire purposes.
● Vendor work entailing acquiring addition equipment price quotes and processing P.O.
orders.
● Replacing temp HR printer with their original device and helped user with mapping,
investigated website print out error including replacing printer drivers on swerver9 to no
avail work around is printing PDF (which also errors but functions) and then printing. The
issue is clearly related to the website.
● Built WS104 for City Attorney with Fax/Printer (including setting up station id and #)
● Researched VGA Solution for Airport Projector.
● Installed Airport workstations and performed printer mappings.
● Remove items from old airport building-Access Control & Camera Materials & outdoor
wireless.
● Set up WSMobile52 at public works for Temp worker to use. Discovered back port does not
function from storm damage.
● Replaced patch cables at public works patch panel with shiny matching blue ones to correct a
reported connection issues.
● Set up cash drawer account for court.
● Install Codec & show CID how to view videos.
● Print Access Control/ID cards.
● Schedule and update handheld software.

EXPOSITION CENTER/Mike Jackson, Operations Manager
♦ Events Held June 5-11, 2011.
● June 7, OG&E Meeting, Conference Center, Upstairs.
● June 8, OG&E Meeting, Conference Center, Upstairs, OG&E Safety Meeting.
● June 9, OG&E Meeting, Conference Center, Upstairs.
● June 10-12, Oklahoma Foundation Quarter Horse Show, Fred Humphrey Pavilion.
● June 11, Cromwell reunion, Conference Center, Upstairs.
● June 11, Excel Auction, Otto Krause Building, Section (D).
● June 11, Shawnee High School Class of 76 Reunion, Conference Center. 50th Birthday Party.
♦ IFYR:
● Pre-entry totals as of June 9, 2011 is 29 states, 1,007 contestants and 1,750 event
entries.
● As of June 9, 2010 totals were 30 states, 966 contestants and 1,649 event entries.

FIRE DEPARTMENT/Jimmy Gibson, Chief
♦ Suppression:
● Responded to 92 emergency calls: Breakdown as follows: Fires  4, Rescue/EMS  63,
Hazardous Conditions  1, Service Calls  3, Good Intent Calls  14, False
Alarms  7, Overpressure Rupture, Explosion  0, and Special Incident  1.
♦ Prevention:
Plan Reviews:
● Central Disposal Transfer Station, 700 E. 45th.
Requested/Administrative Inspections:
● None
Consultations/Meetings:
● None
New Construction Inspections
● Sehorn Yamaha, 2555 N. Harrison.
● Atwood’s, 716 W. Ayre.
Permits and On-Site Inspections
● Wal-Mart, 196 E. Shawnee Mall Drive (sprinkler system).
● 1922 E. Main (open burn)
Follow up Inspection
● Shawnee High Rise, 101 W. 10th.
● Angel’s Acres, 205 N. Park.
● Shawnee Towers, 1130 E. Independence. FINANCE DEPARTMENT
● Aldridge Apartments, 20 E. 9th.
Public Education
● None.
Investigations
● None
Citations
● None
Training
● None
♦ Training:
6/5/11-6/11/11
Company Training
● Street & Hydrant Review, Physical fitness, Hydrant Flow Testing (All Shifts).
Training Division
● Vehicle Rescue Classroom Training, (Red Shift),
● Probationary Fire Fighter Continuation Training (4 Probationary Fire Fighters),
Development of Job Performance Standards, Development of Fire Ground Survival Program,
Research on EMS & Fire Continuing Education Program, Coordination with IT Department
on Deployment of Ipads and Equipment to F.D. Vehicles.

EMERGENCY MANAGEMENT/Don Lynch, Director
● Director processed permit for Yale Oil Association approved by City Commission on 6/6/11.
● EOC radio tests were conducted on Wednesday morning.
● FEMA/State disaster kickoff meeting for DR 1985 conducted in the EOC on Thursday
afternoon. We received guidance from Federal & State officials on completing disaster
recovery paperwork for the event.
● EM Technician continued work on 9-1-1 database updates.
● Director met with architect to get cost estimates on remodel of EOC.
● Staff worked on EOC grant paperwork for submission to Homeland Security.
♦ Activities scheduled for the Week of June 5-11
● EOC Radio tests are scheduled for Wednesday morning.
● Rick Smith, Warning Coordinator Meteorologist from the Norman National Weather Service
Forecast office will visit our EOC on Tuesday morning to validate our StormReady
accreditation renewal application.
● Director will meet FEMA & State officials for county’s disaster kickoff for DR 1985 on
Tuesday afternoon.
● Director will attend the Central Oklahoma Emergency Management Meeting in OKC on
Thursday morning and the State Communications Unit Leader Committee meeting in the
afternoon.
● Communications technician will participate in the bi-weekly OKWIN Technical Committee
conference call on Friday morning.
POLICE DEPARTMENT/Russ Frantz, Chief
♦ Patrol:
● Arrested subject for three counts animal cruelty and possession of stolen property.
● Arrested subject for Sonic burglary.
♦ CID (no information submitted)
♦ Staff:
● 57 police positions/2 positions frozen for budget concerns/1 not available for
service/3 officers away on extended military service/5 in FTO program/1 officer in
Police Academy/trying to hire 3/45 officers available for service.
● 12 Dispatch positions/11 available for service/trying to hire one.
● 4 animal control positions/4 available for service.
♦ Physical facilities:
● Remodel of Animal Shelter continuing.