Staff Activity Report for June 5 - 11, 2011

ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department:
♦ Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)
● OG&E is back onsite to continue relocation work. No timetable or schedule was given by OG&E when work will be completed. We will not be able to give ODOT clearance or the go ahead to let project for bids until OG&E completes their relocation work. AT&T is also relocating lines that parallel Kickapoo and should be completed within 2-3 weeks. EST, Inc., engineering firm hired by ODOT to complete the design plans has submitted their prelim plans to ODOT for review and comments. ODOT right-of-way division is still in the process of reviewing the 81 parcels of right-of-way acquisition for completeness of documents. ODOT has not given the City a revised schedule for construction plans being completed.
♦ Harrison & Farrall Milling & Overlay Project.
● This project is currently underway. Haskel Lemon Construction (contactor awarded project in the amount of $962,800) have a goal of completion date by June 24, 2011. The project is a mill and overlay project that runs from I-40 to the intersection of Farrall & Beard, approximately 5 miles.
♦ Beard Street Widening Project (from Farrall to the Canadian River Bridge)
● City Commission approved this project and will be let for bids as soon as OG&E and ONG complete their relocation of utilities that are in the way of road construction. OG&E work is temporarily on hold while they redesign their relocation plans to take into account the recent closing of Broadway Street by the City Commission. OG&E had previously reported that they would be completed with their relocations by June 21, 2011; however, they have not been onsite or begun their work and have not submitted a revised schedule to the City as yet. Project will consist of adding an additional lane on the east side to allow for improved traffic movements at the intersection of Beard & Farrall and milling existing pavement, then, placement of new asphalt surfacing course. Prelim. Cost Estimate @ $426,000.00.The City cannot let the project for bids until the utility companies complete their relocations.

♦ Broadway Street Closing
● City Commission approved the closing of Broadway Street from 7th to Farrall.
♦ Mall Drive Turning Lane Improvements (in the area of Union & Mall Drive)
● City Commission awarded project to All Roads Paving in the amount of $248,444.01. Field meeting was held with the contractor and managers of Wendy’s, Aarons, and KFC to discuss scheduling of driveway construction and access issues to these businesses. All agreed that instead of half driveway removal and replacement being done, the contractor will be allowed to remove entire driveway at one time, and the businesses would share access with one another by having the contractor stagger the timing of driveway removals and construction. Work will start the week after the 4th of July. Anticipate completion of project by end of August, 2011.
♦ 30" Raw Water Transmission Line Project (from Twin Lakes to the Water Treatment Plant)
● Project is completed and is in operation. As-Built quantities determined for final payment and close out documents. Contractor needs to settle some outstanding issues with vendor(s) and suppliers before City can accept project and make final payment to Merryman Excavation.
♦ Airport Trails Project (from St. Gregory’s to Leo Street)
● Project is completed and as-built quantities determined. Held final inspection with ODOT and all was satisfactory. Contractor needs to complete items on punch list before final payment will be made by the City. ODOT grant pays for 80% of construction costs.
♦ Safe Routes to School Sidewalk Project (from Shawnee Middle School, north along Union Street to Chapel Ridge Apts.)
● Shawnee Public Schools have made submittal of their educational component of the grant to ODOT for review and approval. Design plans were sent earlier to ODOT, and we received back their comments and revisions and they requested these will be done within the next 3-4 weeks. We will request authorization of this project at the first City Commission meeting in July.
♦ Harrison Street Median Landscaping Project(Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
● Remove existing concrete and install raised stamped concrete border, backfill with suitable soil, and landscape with a variety of bushes and ornamental plantings. We have received back comments from ODOT and they will be incorporated into the plans, documents, and specifications. We will request authorization to advertise this project for bids at the first Commission meeting in July.
♦ Rehab Asphalt Street Maintenance Project
●Project awarded to All Roads Paving in the amount of $1,414,000. Contractor submitted their contracts, bonds, and insurance requirements, and we will issue Notice to Proceed on this project. Work is expected to begin the second week of July. List of streets to be suggested for maintenance treatment include the following: Bryan Street from 45th to MacArthur, Center Street from Independence to Highland, 10th Street from Beard to Harrison, Kennedy from Independence to the Spur, Kennedy from Farrall north to Dead End, Union Street from Independence to Wallace, Wallace Street from Union to Harrison, Independence from Kickapoo to Airport Drive, Independence from Park to Broadway, Walker Road from 116th to Lake Road, Independence from SH102 to Drummond, Drummond from Independence south to ½ mile, and Coker Road from US177 to 45th Street.
♦ Sidewalk Inventory
● Inventory of existing sidewalks citywide has been completed. We are currently evaluating hazards that are present, prioritizing worse cases for submittal to City to have homeowners to cause repairs in accordance with City Code and Ordinances.
♦ Traffic Control:
● Painting City Hall parking lot.
● Painting curbs at Federal & Broadway, Wallace & Broadway, Independence & Broadway,
and around parking lots (weather permitting).
● Painting crosswalks and stop bars at 45th & Union.
● Repairing guard rail on S. Kennedy.
● Repairing chevron at Cammack & Market.
● Trimming limbs obscuring weight limit signs & reflectors on Lake Road bridge.
● Working Juneteenth celebration-setting up & recovering drums & flagging.
● Recovered barricades from Midland & Beard (block party).
● Recovered drums from Walk on the Art Side on Bell Street.
♦ Street Department:
● Patch truck ran 4 days at various locations throughout the City.
● Fixed concrete cover of drain inlet on Elizabeth west on Market.
● Repaired pavement due to water main break in Homeland parking lot.
● Repaired pavement at intersections of Monroe & Center and Rose & Center.
● Picked up trash at Slover Bridge.
● Hauled equipment & material to Expo for City Auction.
● Hauled 12 loads of millings to Walker and bladed into roadbed.
● Graded alleys at various locations in City.

PLANNING & COMMUNITY DEVELOPMENT/Justin Erickson, Director
♦ Planning (No report submitted)
♦ Community Development (No report submitted)

UTILITY DEPARTMENT/Jim Bierd, Director
♦ Water Treatment Plant: (Staff of 10)
● Average production: *MGD — 4.91 Last week *MGD — 4.43
● Did first round of bac-t testing.
● Mowed and did all routine plant maintenance.
● Next week 2nd round of bac-t testing.
*MGD: Million Gallons Daily
♦ Southside Wastewater Treatment Plant: (Staff of 7)
● Flows averaged *MGD — 1.191 **BOD — 13mg/l ***TSS — 7 mg/l
● Mowed and performed regular maintenance on the plant.
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
♦ Northside Wastewater Treatment Plant: (Staff of 7)
● Flows averaged *MGD — 1.181 **BOD — 2.0 mg/l ***TSS — 2.5mg/l
● 90,000 gallons of bio-solids have been hauled this month.
● Performed routine cleaning and maintenance on the plant.
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solid
♦ Water Distribution: (Staff of 9)
● Service calls — 130, Leak checks — 5, Reset water meters — 4, Water/Sewer line
Locates — 98, Cut-offs replaced — 0, Main breaks — 0, and meters pulled — 7,
Fire Hydrants replaced 0.
● Moved meter tile at 1229 E 11th.
● Repaired service line at Kickapoo & MacArthur.
● Next week we will continue clean up list and meter tiles repair.
♦ Wastewater Collection: (staff of 7)
● Sewer Main flushed—16,000 ft. Flushed (year to date)—346,319ft.
● Total Service Calls—56, Sewer Lines checked—11, Emergency Sewer Calls—0,
and Lift Station Alarms—0.
● Dug up and repaired 12 inch sewer main.
● Mowing lift stations and towers.
● Working flusher list.
● Maintain lift stations.
Construction Inspector
● Developing map of all water main breaks since 1993 to determine which mains need
replacement.
● Both bac-t samples for Central Disposal came back good.
● Pressure testing will commence this week as well as mandral test for sewer.
● Advised plumber on requirements for two inch water meter at Sunny Side Up.
● Turned in all specs for Poly pipe for review.

PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Interim Director of Operations
♦ Parks Maintenance Division:
● Mowing and weed eating in city parks.
● Maintaining municipal swimming pool.
♦ Cemetery Division:
● 0 burial last week.
● Mowing and weed eating.
● Preparing for internments.
● Filling in sunken graves from the rain.
● Leveling markers.
♦ Central Garage:
● 32 units in last week with 41 total repairs to vehicles and equipment.
● General servicing and repairs to vehicles and equipment.
♦ Building Maintenance:
● Troubleshooting AC System.
● General custodial work and minor repair.
● Looking at removal of storage tank at City Hall.
♦ Current City Building Projects:
● AC repair at City Hall(TAB delivered-waiting for estimate).
● Grants for the lake area (grants approved, work to begin soon).
● Briscoe Boy Scout Park walking trail rehab to start May 18, 2011.

AIRPORT/Rex Hennen, Assistant Airport Manager
♦ Terminal Project:
● New building is now occupied and in operation.
● Punch list items for the building are being addressed by the contractor.
● Grading and Installation of fencing will occur when old building is demolished.
● Asbestos abatement scheduled for old building.
♦ Hangar 13 Renovation:
● GCTC construction class completed new deck with ADA accessibility.
● Hangar floor has been epoxy coated.
♦ Parallel Taxiway Project:
● North half of taxiway system: north portion open for traffic as of Wed., March 23,
2011. Electrical base and conduit installation for taxiway edge lighting is complete
and lights are operational. Sodding along pavement edges complete. Seeding of all
disturbed earth underway.
● South half of taxiway system: Earthwork and storm drainage improvements
underway, taxiway asphalt being trimmed to final grade. Lime base stabilization complete.
Existing taxiway asphalt has been milled and removed. Temporary access to t-hangars is
complete. Base & surface course of asphalt is complete. Final earthwork grading is
underway. Installation of taxiway lighting conduit and fixtures scheduled to begin June 15.
♦ Shawnee Regional Airport Marketing:
● Regular meeting will be held at 5:30 pm, June 15, 2011, in the new terminal building.
● Continuing process of creating a marketing plan.
● Logo design and airport “branding”.
● Contracting with Saxum, a marketing and public relations firm to create a logo for
the airport.
● Gordon Cooper Vo-Tech Center Aviation Campus is hosting a fly-in June 18, 2011,
to introduce pilots to a series of airplane maintenance classes.
♦ Runway Rehabilitation Project:
● Final construction plans complete.
● Bid opening for project will be July 18, 2011.
♦ Foreign Trade Zone Application:
● The application approved by the FTZ board in Washington, D.C. Application has
been published in the Federal Register and 60 day public comment period has started.
♦ Department of Commerce “Oklahoma Certified Site Program - Aerospace Park”:
● Application is being completed by SEDF and airport staff.
● Application will be submitted in April, 2011.

CITY CLERK’S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
♦ City Clerk’s Office:
● June 6, 2011 Commission Meeting.
● Prepared and filed public nuisance liens with County.
● Began scanning of ordinances.
● Pulled car titles for City Auction.
● Contacted RSVP regarding attorney’s determination regarding City funding.
♦ City Clerk’s Office(Continued)
● Archived records at the Record Center.
♦ Utility Billing/Customer Service:
● Zone 3 water customers began receiving new water bill.
● Met with Daniel Shaunessey to film segment on outsourcing & new bills.
● Finalized outsourcing of cut-off notices with TPSi.

HUMAN RESOURCES/Tammy Johnson, Interim HR Director
● Processing evaluations/PAA’s for status changes/retirements/resignations.
● Processing insurance status changes/retirements/resignations.
● Updating/maintaining employee records for insurance.
● Processing monthly reports for workman’s comp.
● Other routine HR duties.
● Processing new employee insurance/retirement/new hire paperwork.
● Conducting interviews for open positions.
● Review and attend WC case proceedings.
● Observe crews in the field for safe work procedures.
● Processing for open enrollment-Insurance.

CITY ATTORNEY/Mary Ann Karns
♦ Meetings
● City Commission.
● City Manager, vendor re bonding for contract, research records issue.
● City Manager, Chief Frantz, Jim Bierd, Randy Brock re Illegal discharge of hazardous waste.
♦ Miscellaneous Items
● Discussed pet licensing with animal control.
● Review request from outside agency for funding by City, report to Mayor & City Clerk.
● Review & execute various documents (contracts, resolutions, etc.).
● Housekeeping-worked on filing systems, new computer & printer set up.
♦ Municipal Court
● Daily citation/complaint review (116 citations).
● Court Clerk put new internal controls in place.
● Court Clerk Incode training in Stillwater re ticket processing.
● Beginning evening calling program for cases about to go to warrant.
● Begin search for replacement for clerk.
● Four warrants served.

FINANCE DEPARTMENT/Cynthia Sementelli, Finance
● Continued working on budget.
● Prepared budget amendments concerning compensated absences.
● Attended union negotiations for both fire and police.
● Met with City Manager numerous times concerning budget.
● Prepared budget resolution for Commission Meeting.
● Approved CDBG grant drawdown.
● Prepared for insurance meeting.
● Bank reconciliations.
● Prepared June sales tax report.
● Prepared summary budget for commission approval.

INFORMATION SYSTEMS/Stephen W Nolen, CIO
● Discussion with Purcell PD re Shawnee Twitter and social media uses.
● Shawnee Mobile web development continues.
● Updates to CAD Call web views for fire purposes.
● Vendor work entailing acquiring addition equipment price quotes and processing P.O.
orders.
● Replacing temp HR printer with their original device and helped user with mapping,
investigated website print out error including replacing printer drivers on swerver9 to no
avail work around is printing PDF (which also errors but functions) and then printing. The
issue is clearly related to the website.
● Built WS104 for City Attorney with Fax/Printer (including setting up station id and #)
● Researched VGA Solution for Airport Projector.
● Installed Airport workstations and performed printer mappings.
● Remove items from old airport building-Access Control & Camera Materials & outdoor
wireless.
● Set up WSMobile52 at public works for Temp worker to use. Discovered back port does not
function from storm damage.
● Replaced patch cables at public works patch panel with shiny matching blue ones to correct a
reported connection issues.
● Set up cash drawer account for court.
● Install Codec & show CID how to view videos.
● Print Access Control/ID cards.
● Schedule and update handheld software.

EXPOSITION CENTER/Mike Jackson, Operations Manager
♦ Events Held June 5-11, 2011.
● June 7, OG&E Meeting, Conference Center, Upstairs.
● June 8, OG&E Meeting, Conference Center, Upstairs, OG&E Safety Meeting.
● June 9, OG&E Meeting, Conference Center, Upstairs.
● June 10-12, Oklahoma Foundation Quarter Horse Show, Fred Humphrey Pavilion.
● June 11, Cromwell reunion, Conference Center, Upstairs.
● June 11, Excel Auction, Otto Krause Building, Section (D).
● June 11, Shawnee High School Class of 76 Reunion, Conference Center. 50th Birthday Party.
♦ IFYR:
● Pre-entry totals as of June 9, 2011 is 29 states, 1,007 contestants and 1,750 event
entries.
● As of June 9, 2010 totals were 30 states, 966 contestants and 1,649 event entries.

FIRE DEPARTMENT/Jimmy Gibson, Chief
♦ Suppression:
● Responded to 92 emergency calls: Breakdown as follows: Fires  4, Rescue/EMS  63,
Hazardous Conditions  1, Service Calls  3, Good Intent Calls  14, False
Alarms  7, Overpressure Rupture, Explosion  0, and Special Incident  1.
♦ Prevention:
Plan Reviews:
● Central Disposal Transfer Station, 700 E. 45th.
Requested/Administrative Inspections:
● None
Consultations/Meetings:
● None
New Construction Inspections
● Sehorn Yamaha, 2555 N. Harrison.
● Atwood’s, 716 W. Ayre.
Permits and On-Site Inspections
● Wal-Mart, 196 E. Shawnee Mall Drive (sprinkler system).
● 1922 E. Main (open burn)
Follow up Inspection
● Shawnee High Rise, 101 W. 10th.
● Angel’s Acres, 205 N. Park.
● Shawnee Towers, 1130 E. Independence. FINANCE DEPARTMENT
● Aldridge Apartments, 20 E. 9th.
Public Education
● None.
Investigations
● None
Citations
● None
Training
● None
♦ Training:
6/5/11-6/11/11
Company Training
● Street & Hydrant Review, Physical fitness, Hydrant Flow Testing (All Shifts).
Training Division
● Vehicle Rescue Classroom Training, (Red Shift),
● Probationary Fire Fighter Continuation Training (4 Probationary Fire Fighters),
Development of Job Performance Standards, Development of Fire Ground Survival Program,
Research on EMS & Fire Continuing Education Program, Coordination with IT Department
on Deployment of Ipads and Equipment to F.D. Vehicles.

EMERGENCY MANAGEMENT/Don Lynch, Director
● Director processed permit for Yale Oil Association approved by City Commission on 6/6/11.
● EOC radio tests were conducted on Wednesday morning.
● FEMA/State disaster kickoff meeting for DR 1985 conducted in the EOC on Thursday
afternoon. We received guidance from Federal & State officials on completing disaster
recovery paperwork for the event.
● EM Technician continued work on 9-1-1 database updates.
● Director met with architect to get cost estimates on remodel of EOC.
● Staff worked on EOC grant paperwork for submission to Homeland Security.
♦ Activities scheduled for the Week of June 5-11
● EOC Radio tests are scheduled for Wednesday morning.
● Rick Smith, Warning Coordinator Meteorologist from the Norman National Weather Service
Forecast office will visit our EOC on Tuesday morning to validate our StormReady
accreditation renewal application.
● Director will meet FEMA & State officials for county’s disaster kickoff for DR 1985 on
Tuesday afternoon.
● Director will attend the Central Oklahoma Emergency Management Meeting in OKC on
Thursday morning and the State Communications Unit Leader Committee meeting in the
afternoon.
● Communications technician will participate in the bi-weekly OKWIN Technical Committee
conference call on Friday morning.
POLICE DEPARTMENT/Russ Frantz, Chief
♦ Patrol:
● Arrested subject for three counts animal cruelty and possession of stolen property.
● Arrested subject for Sonic burglary.
♦ CID (no information submitted)
♦ Staff:
● 57 police positions/2 positions frozen for budget concerns/1 not available for
service/3 officers away on extended military service/5 in FTO program/1 officer in
Police Academy/trying to hire 3/45 officers available for service.
● 12 Dispatch positions/11 available for service/trying to hire one.
● 4 animal control positions/4 available for service.
♦ Physical facilities:
● Remodel of Animal Shelter continuing.

Staff Activity Report for May 29 - June 4, 2011

ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department:
♦ Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)
● OG&E continues with relocation of their facilities, and they report they should be completed by the 3rd week in June. AT&T is also relocating lines that parallel Kickapoo and should be completed within 4-5 weeks. EST, Inc., engineering firm hired by ODOT to complete the design plans has submitted their prelim plans to ODOT for review and comments. ODOT right-of-way division is still in the process of reviewing the 81 parcels of right-of-way acquisition for completeness of documents. ODOT had scheduled a June Bid letting with award being at the Transportation Commission in July and we have not received a revised schedule. After award, the contract will be run through ODOT legal divisions for execution and could get to ODOT residency by August. ODOT could schedule a PreWork and hopefully be in position to proceed by end of September.
♦ Harrison & Farrall Milling & Overlay Project.
● ODOT awarded this project to Haskel Lemon Construction in the amount of $962,800. The project is a mill and overlay project that will begin at the intersection of Farrall & Beard, continue east to Harrison, then north on Harrison approximately 4 miles to just south of I-40 at the Gordon Cooper Vo-Tech entrance. Start date of project is May 23, 2011 and should be complete in 3-4 weeks.
♦ Beard Street Widening Project (from Farrall to the Canadian River Bridge)
● City Commission approved this project and will be let for bids as soon as OG&E and ONG complete their relocation of utilities that are in the way of road construction. OG&E reports they will begin with relocation in two weeks and will be completed by the 2nd week of June. Project will consist of adding an additional lane on the east side to allow for improved traffic movements at the intersection of Beard & Farrall and milling existing pavement, then, placement of new asphalt surfacing course. Prelim. Cost Estimate @ $426,000.00. CPN have verbally committed to supply the concrete materials for this project at their cost, and we will proceed with getting a written agreement of understanding.
Engineering/Streets/Traffic Control (continued)
♦ Broadway Street Closing
● Item presented to City Commission for discussion only, and they are to consider issue at the June 6, 2011 City Commission meeting. Staff is working on costs estimates for major street renovation and improvements to Beard Street from Farrall to Main.
♦ Mall Drive Turning Lane Improvements (in the area of Union & Mall Drive)
● City Commission awarded project to All Roads Paving in the amount of $248,444.01. PreWork meeting was held on Wednesday, May 18, 2011, and Notice to Proceed will be issued the second week of June. Contract time on this project is 120 calendar days; thus, anticipate completion by the end of August, 2011.
♦ 30" Raw Water Transmission Line Project (from Twin Lakes to the Water Treatment Plant)
● Merryman Excavation officials will be here Thursday, May 19 to go over final quantities and any outstanding issues that need to be addressed prior to final project close out. Ribbon cutting ceremony was held Friday on May 6, 2011.
♦ Airport Trails Project (from St. Gregory’s to Leo Street)
● Project is completed and as-built quantities determined A final inspection is scheduled for Friday, May 20, 2011, with ODOT to go over the project and resolve any outstanding issues prior to any pay reimbursement submittal. ODOT grant pays for 80% of construction costs.
♦ Safe Routes to School Sidewalk Project (from Shawnee Middle School, north along Union Street to Chapel Ridge Apts.)
● Shawnee Public Schools have made submittal of their educational component of the grant to ODOT for review and approval. Design plans have been sent to ODOT, and we are awaiting comments from ODOT on the School’s submittal as to whether we are authorized to proceed with bid letting on the project.
♦ Harrison Street Median Landscaping Project(Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
● Remove existing concrete and install raised stamped concrete border, backfill with suitable soil, and landscape with a variety of bushes and ornamental plantings. Plans have been prepared, and specifications are in the process of being compiled for submittal to ODOT for approval.
♦ Rehab Asphalt Street Maintenance Project
● Project awarded to All Roads Paving in the amount of $1,414,000. Notice to Proceed on this project will be issued the second week of June. List of streets to be suggested for maintenance treatment include the following: Bryan Street from 45th to MacArthur, Center Street from Independence to Highland, 10th Street from Beard to Harrison, Kennedy from Independence to the Spur, Kennedy from Farrall north to Dead End, Union Street from Independence to Wallace, Wallace Street from Union to Harrison, Independence from Kickapoo to Airport Drive, Independence from Park to Broadway, Walker Road from 116th to Lake Road, Independence from SH102 to Drummond, Drummond from Independence south to ½ mile, and Coker Road from US177 to 45th Street.
♦ Sidewalk Inventory
● Inventory of existing sidewalks citywide has been completed. We are currently evaluating hazards that are present, prioritizing worse cases for submittal to City to have homeowners to cause repairs in accordance with City Code and Ordinances.
♦ Traffic Control:
● Painted curve at Kickapoo & Mall Dr.
● Laid out and painted crosswalk and installed signs at Dog Park.
● Painted signal poles at Beard & Highland, Broadway & Highland, and Union & Highland.
● Installed “No Trucks” sign on MacArthur (E of Bryan)
♦ Street Department:
● Street sweeper ran various locations.
● Intake repair on N. Broadway.
● Panels of concrete replaced on Union & Federal.
● Tin horn at Northridge.
● Saw cuts at Kirk & Louisa, Tucker & Ada, and McKinley & Grant.
● Repair curb in front of Uncommon Threads at 115 E. Main.
● Rock Hollow creek cleared.
● Tree out of road on Louisa
● Hauled loads of rock to Public Works Yard.
● Blades Post Office Lane & Lake Road east of Patterson.

PLANNING & COMMUNITY DEVELOPMENT/Justin Erickson, Director
♦ Planning
● Staff completed work on an ordinance granting flexibility to City’s storm shelter
requirements.
● The City issued 10 new home permits in May.
● The Shawnee Planning Commission held their June meeting.
● Staff met with developers and discussed several pending projects in the City.
● The City has 55 active dilapidated home investigations.
♦ Community Development
● Continued work on rehabilitation projects.

UTILITY DEPARTMENT/Jim Bierd, Director
♦ Water Treatment Plant: (Staff of 10)
● Average production: *MGD — 4.43 Last week *MGD — 5.53
● Plant was shut down for 7 hours due to contractors.
● Mowed and did all routine plant maintenance.
● Will perform first round of bac-t testing next week.
*MGD: Million Gallons Daily
♦ Southside Wastewater Treatment Plant: (Staff of 7)
● Flows averaged *MGD — 1.181 **BOD — 12mg/l ***TSS — 3 mg/l
● Mowed and performed regular maintenance on the plant.
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
♦ Northside Wastewater Treatment Plant: (Staff of 7)
● Flows averaged *MGD — 1.177 **BOD — 2.0 mg/l ***TSS — 2.5mg/l
● 60,000 gallons of bio-solids have been hauled this month.
● Performed routine cleaning and maintenance on the plant.
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
Utility Department (continued)
♦ Water Distribution: (Staff of 9)
● Service calls — 102, Leak checks — 0, Reset water meters — 1, Main breaks — 6
Water/Sewer line Locates — 90, Cut-offs replaced — 0, , and meters pulled — 0,
Fire Hydrants replaced 0.
● Clean up from previous work at 68 Sequoyah, 12 Seneca, 6 Cherokee, and 1314 E. 11th.
● Next week we will repair service leak on McKinley.
● Next week we will continue clean up list and meter tiles repair.
♦ Wastewater Collection: (staff of 7)
● Sewer Main flushed — 13,329 ft. Flushed (year to date) — 330,319ft.
● Total Service Calls—39, Sewer lines checked—11, Emergency Sewer Calls—0,
and Lift Station Alarms—0.
● Mowing lift stations and towers.
● Working flusher list
● Maintain lift stations.
● We will camera and repair some lines.
Construction Inspector
● Developing maps of all water main breaks since 1993 to determine which mains need
replacing.
● Both bac-t samples for Central Disposal have been taken and sent to OKC for testing.
● Pressure testing will take place as soon as results come back positive.
● Mandrel test will take place at the end of June.

PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Interim Director of Operations
♦ Parks Maintenance Division:
● Mowing and weed eating in city parks.
● Maintaining municipal swimming pool.
♦ Cemetery Division:
● 0 burial (s) last week.
● Mowing and weed eating, filling in sunken graves caused by the rain, and leveling markers
● Preparing for internments.
♦ Central Garage:
● 24 units in last week with 34 total repairs to vehicles and equipment.
● General servicing and repairs to vehicles and equipment
♦ Building Maintenance:
● Troubleshooting AC System.
● Looking at removal of storage tank at City Hall.
♦ Current City Building Projects:
● Municipal Auditorium: New AC (ready to bid)
● Grants for the lake area (grants approved, work to begin soon)
● Generator installation at Station #3 (nearing completion)
● City Auction will be held June 11.
● Briscoe Boy Scout Park walking trail rehab to start May 18, 2011.

AIRPORT/Rex Hennen, Assistant Airport Manager
♦ Terminal Project:
● All building construction is nearing completion.
● Substantial Completion Inspection held June 1, 2011.
● Scheduled Move-In date is June 3, 2011.
● Demolition of existing terminal will begin after new building is occupied.
● Final site work, grading, and sodding will begin after demolition of existing terminal.
♦ Hangar 13 Renovation:
● GCTC construction class completed new deck with ADA accessibility.
● Hangar floor has been epoxy coated.
♦ Parallel Taxiway Project:
● North half of taxiway system: north portion open for traffic as of Wed., March 23,
2011. Electrical base and conduit installation for taxiway edge lighting is complete
and lights are operational. Sodding along pavement edges complete. Seeding of all
disturbed earth underway.
● South half of taxiway system: Earthwork and storm drainage improvements
underway, taxiway asphalt being trimmed to final grade. Lime base stabilization is
underway. Existing taxiway asphalt has been milled and removed. Temporary
access to t-hangars is complete. Base & surface course of asphalt is complete.
♦ Shawnee Regional Airport Marketing:
● Regular meeting was held at 5:30 pm, May 18, 2011, in the existing terminal building
● Continuing process of creating a marketing plan
● Logo design and airport “branding”
● Contracting with Saxum, a marketing and public relations firm to create a logo for the
airport.
● Gordon Cooper Vo-Tech Center Aviation Campus is hosting a fly-in June 18, 2011, to
introduce pilots to a series of airplane maintenance classes.
♦ Runway Rehabilitation Project:
● Final construction plans complete.
● Bid opening for project will be July 18, 2011.
♦ Foreign Trade Zone Application:
● The application approved by the FTZ board in Washington, D.C. Application has
been published in the Federal Register and 60 day public comment period has started.
♦ Department of Commerce “Oklahoma Certified Site Program - Aerospace Park”:
● Application is being completed by SEDF and airport staff.
● Application will be submitted in April, 2011.

CITY CLERK’S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
♦ City Clerk’s Office:
● Prepared Agenda for June 6, 2011 City Commission Meeting.
● Prepared and filed nuisance liens with County.
● Began scanning of ordinances.
● Reviewed vehicle and property insurance for renewal on 7/1/11.
● Received information from RSVP and provided to City Attorney for review.
♦ Utility Billing/Customer Service:
● Exported billing file to TPSi for outsourcing of redesigned water bill.
● TPSi mailed Zone 3 water billing.
● Cut off for non-payment (Zone 3) on June 1.
● Began working on outsourcing cut-off notice with TPSi.

HUMAN RESOURCES/Tammy Johnson, Interim HR Director
● Processing evaluations/PAA’s for status changes/retirements/resignations.
● Processing insurance status changes/retirements/resignations.
● Updating/maintaining employee records for insurance.
● Processing monthly reports for workman’s comp.
● Other routine HR duties.
● Processing new employee insurance/retirement/new hire paperwork.
● Conducting interviews for open positions.
● Review and attend WC case proceedings.
● Observe crews in the field for safe work procedures.
● Processing for open enrollment-Insurance.

CITY ATTORNEY/Mary Ann Karns
♦ Daily Activities
● Complete storm shelter ordinance.
● Begin research on begging/panhandling ordinance.
● Conversations with City consultant re outside development & research, including review of
water utilities maps.
● Review tickets and complaints for prosecution.
● Review ten outside contracts for renewal.
● Assist City Clerk in preparing agenda re resolution for Park Hours.
● Worked on outstanding warrant issues.
● Revise trespassing ordinance.
● Development of internal cash controls and personnel issues in Municipal Court.
● Attend debriefing meetings on Emergency Operations Center.

FINANCE DEPARTMENT/Cynthia Sementelli, Finance
● Continued working on budget.
● Prepared for City Commission Meeting.
● Met with Press concerning budget.
● Bank Reconciliation.
● Met with various commissioners concerning SMA budget.
● Approved CDBG grant drawdown.
● Monthly Journal Entries.

INFORMATION SYSTEMS/Steve Nolan
● Finalizing Shawnee mobile website.
● Finalizing YouTown mobile app data feeds.
● Updated ViewCall- CAD data for Fire iPads to display fire hydrants and Utility Acct Status.
● Assist user in outsource bill upload-process works.
Information Systems (continued)
● Received updated GPS address/street mapping data-schedule to update.
● Installed network and moved equipment for new Airport Terminal Building.
● Setup Animal Shelter systems after remodel.
● Repaired HR MFC device.
● Prepare for Handheld software upgrade for SMA.
● Install odd video codecs for Police.

EXPOSITION CENTER/Mike Jackson, Operations Manager
♦ Events Held May 29-June 4, 201:
● June 2, OG&E Meeting,
● June 3-4, Lonestar Productions Monster Truck Show
● June 3, Wedding Reception
♦ IFYR:
● Pre-entry totals as of June 7, 2011 is 29 states, 1,002 contestants and 1,744 event entries
● As of June 7, 2010 totals were 30 states, 966 contestants and 1,649 event entries.

FIRE DEPARTMENT/Jimmy Gibson, Chief
♦ Suppression:
● Responded to 107 emergency calls: Breakdown: Fires  4, Rescue/EMS  84,
Hazardous Conditions  1, Service Calls  5, Good Intent Calls  7, False Alarms  5,
and Special Incident  1
♦ Prevention:
Requested/Administrative Inspections:
● Angel’s Acres at 205 N. Park, Shawnee High Rise at 101 W. 10th, and Shawnee Towers at
1130 Independence
New Construction Inspections
● Shawnee Regional Airport
Permits and On-Site Inspections
● 126 S. Center (Hood Suspension System), Bell & Main (Special Event), and OBU
Montgomery Hall (Alarm System)
Follow up Inspection
● Kids-R-Us of Shawnee #1, 30 Ken Del
♦ Training:
Company Training
● Street & Hydrant Review, Physical fitness, and Hydrant Flow Testing (All Shifts).
Training Division
● Vehicle Rescue Classroom Training, (Red Shift)
● Probationary Fire Fighter Continuation Training, Development of Job Performance
Standards, Development of Fire Ground Survival Program, and research on EMS & Fire
Continuing Education Program

EMERGENCY MANAGEMENT/Don Lynch, Director
● EOC Radio test were conducted on Wednesday morning.
● Director attended a Statewide Interoperability Governing Body meeting in OKC on
Thursday afternoon updating minimum radio standards for the state.
● Communications Technician installed radio equipment at the Airport Terminal Building.
● Director and EM technician attended Applicant’s Briefing for Disaster 1985 on Friday
(winter storm, of January 31-February 5).
● Communications technician participated in bi-weekly OKWIN technical committee
conference call on Friday morning.
♦ Activities scheduled for the Week of June 5-11
● EOC Radio tests are scheduled for Wednesday morning.
● FEMA/State disaster kickoff meeting for DR 1985 scheduled Thursday afternoon in EOC.

POLICE DEPARTMENT/Russ Frantz, Chief
♦ Patrol:
● Major hit & run DUI accident involving 17 year old juvenile suspect.
● Mini checkpoints for Click Ticket Buckle Up Campaign-30 citations, 3 arrests, 4 impounds.
● New gang graffiti on Main Street-Barrio West Side 18th street gang.
♦Warrant Service
● 6 felony cases assigned-4 suspects arrested.
● 6 felony charges sent to DA office.
● 2 inactive pending cases assigned.
♦ CID:
● Solved multiple vehicle burglaries-investigation still active.
♦ Staff:
● 54 police positions/2 positions frozen for budget concerns/5 not available for service/3
officers away on extended military service/2 in FTO program/4 officers in Police
Academy/trying to hire 3/45 officers available for service
● 12 Dispatch positions/11 available for service/trying to hire one
● 4 animal control positions/4 available for service

Staff Activity Report for May 15 - 21, 2011

6/2/2011
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department:
♦ Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)
● OG&E on hold to relocate their facilities on Kickapoo while crews have been dispatched to Arkansas to work storm related damage and crews to work Piedmont, Oklahoma area. No time frame given for when work will resume on Kickapoo. They had been scheduled to be completed by the 3rd week in June. AT&T is also relocating lines that parallel Kickapoo and should be completed within 4-5 weeks. EST, Inc., engineering firm hired by ODOT to complete the design plans has submitted their prelim plans to ODOT for review and comments. ODOT Right-of-way division is still in the process of reviewing the 81 parcels of right-of-way acquisition for completeness of documents. ODOT had scheduled a June Bid letting with award being at the Transportation Commission in July, and we have not received a revised schedule. After award, the contract will be run through ODOT legal divisions for execution and could get to ODOT residency by August. ODOT could schedule a PreWork and hopefully be in position to proceed by end of September.
♦ Harrison & Farrall Milling & Overlay Project.
● ODOT awarded this project to Haskel Lemon Construction in the amount of $962,800. The project is a mill and overlay project that will begin at the intersection of Farrall & Beard, continue east to Harrison, then north on Harrison approximately 4 miles to just south of I-40 at the Gordon Cooper Vo-Tech entrance. Start date of project is May 23, 2011, and should be completed within 3-4 weeks.
♦ Beard Street Widening Project (from Farrall to the Canadian River Bridge)
● City Commission approved this project and will be let for bids as soon as OG&E and ONG complete their relocation of utilities that are in the way of road construction. OG&E reports they will begin with relocation in two weeks and will be completed by the 2nd week of June. The project will consist of adding an additional lane on the east side to allow for improved traffic movements at the intersection of Beard & Farrall and milling existing pavement, then, placement of new asphalt surfacing course. Prelim. Cost Estimate @ $426,000.00. CPN have verbally committed to supply the concrete materials for this project at their cost, and we will proceed with getting a written agreement of understanding.
♦ Broadway Street Closing.
● Item presented to City Commission for discussion only, and they are to consider issue at the June 6, 2011 City Commission meeting. Staff is working on costs estimates for major street renovation and improvements to Beard Street from Farrall to Main.
♦ Mall Drive Turning Lane Improvements (in the area of Union & Mall Drive)
● City Commission awarded project to All Roads Paving in the amount of $248,444.01. PreWork meeting is scheduled for next Wednesday, May 18, 2011, and issuing a Notice to Proceed could be issued by the second week of June. Contract time on this project is 120 Calendar days; thus, anticipate completion by the end of August, 2011
♦ 30 Raw Water Transmission Line Project (from Twin Lakes to the Water Treatment Plant)
● Merryman Excavation officials will be here Thursday, May 19 to go over final quantities and any outstanding issues that need to be addressed prior to final project close out. Ribbon cutting ceremony was held Friday on May 6, 2011.
♦ Airport Trails Project (from St. Gregory’s to Leo Street)
● Project is completed and as-built quantities determined A final inspection is scheduled for Friday, May 20, 2011, with ODOT to go over the project and resolve any outstanding issues prior to any pay reimbursement submittal. ODOT grant pays for 80% of construction costs.
♦ Safe Routes to School Sidewalk Project (from Shawnee Middle School, north along Union Street to Chapel Ridge Apts.)
● Shawnee Public Schools have made submittal of their educational component of the grant to ODOT for review and approval. Design plans have been sent to ODOT, and we are awaiting comments from ODOT on the School’s submittal as to whether we are authorized to proceed with bid letting on the project.
♦ Harrison Street Median Landscaping Project(Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
● Remove existing concrete and install raised stamped concrete border, backfill with suitable soil, and landscape with a variety of bushes and ornamental plantings. Plans have been prepared, and specifications are in the process of being compiled for submittal to ODOT for approval.
♦ Rehab Asphalt Street Maintenance Project
●Project awarded to All Roads Paving in the amount of $1,414,000. Notice to Proceed on this project will be issued the second week of June.. List of streets to be suggested for maintenance treatment include the following: Bryan Street from 45th to MacArthur, Center Street from Independence to Highland, 10th Street from Beard to Harrison, Kennedy from Independence to the Spur, Kennedy from Farrall north to Dead End, Union Street from Independence to Wallace, Wallace Street from Union to Harrison, Independence from Kickapoo to Airport Drive, Independence from Park to Broadway, Walker Road from 116th to Lake Road, Independence from SH102 to Drummond, Drummond from Independence south to ½ mile, and Coker Road from US177 to 45th Street.
♦ Sidewalk Inventory
● Inventory of existing sidewalks citywide has been completed. We are currently evaluating hazards that are present, prioritizing worse cases for submittal to City to have homeowners to cause repairs in accordance with City Code and Ordinances.
♦ Traffic Control:
● Painted curbs at 9th & Broadway
● Painted reserved parking spaces at senior center, Bell St, Union Street.
● Reset the intersections 10th & Harrison and Bell & Main-(on flash/red failure).
● Replaced signal lamp for WBG at Broadway & Highland
● Replaced signal lamp for NBG at Benedict & Kickapoo
● Worked Family Promise 5k Run-Set out and recovered barricades, drums, & cones.
♦ Street Department:
● Street sweeper ran 4 days last week (various locations).
● Pot-Hole Patch Truck ran 3 days (various locations)..
● Hauled 14 loads of concrete for City of Mcloud to Wes Watkins..
● Panels of concrete replaced at Kirk & Louisa.
● Continued working on drainage ditch along Wolverine Road.
● Repair curb in front of Uncommon Threads at 115 E. Main.
● Constructed driveway on south side of New Streets Building at Public Works.

PLANNING & COMMUNITY DEVELOPMENT/Justin Erickson, Director
♦ Community Development:
● Staff attended various meeting including City Commission and Zoning Board of Adjustment
meetings.
● There are 298 Action Center complaints that are in process.
● Staff is working to facilitate phase I of the Wayfinding Project.
● Staff accepting bids for demolition of four additional structures that were ordered removed.
♦ Shawnee Urban Renewal Authority sub-report(SURA Staff activities for week ending May 21.)
● Gathering information to close out previous grant year.
● Inspected several houses for Emergency Assistance Grant and deferred Payment Loan.
● Performed emergency plumbing repairs.
●Met with contractors for pre-bid conference.
● Made Community Development Housing Programs presentation at the Senior Center.
● Placed for bid one housing project.

UTILITY DEPARTMENT/Jim Bierd, Director
♦ Water Treatment Plant: (Staff of 10)
● Average production: *MGD — 3.62 Last week *MGD — 4.17
● Performed 2nd round of Bac-T testing.
● Mowed and did all routine plant maintenance.
*MGD: Million Gallons Daily
♦ Southside Wastewater Treatment Plant: (Staff of 7)
● Flows averaged *MGD — 1.374 **BOD — 3mg/l ***TSS — 8 mg/l
● Mowed and performed regular maintenance on the plant.
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
♦ Northside Wastewater Treatment Plant: (Staff of 7)
● Flows averaged *MGD — 1.217 **BOD — 2.0 mg/l ***TSS — 2.5mg/l
● 150,000 gallons of bio-solids have been hauled this month.
● One employee attended DEQ class in Midwest City.
● Performed routine cleaning and maintenance on the plant.
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solid
♦ Water Distribution: (Staff of 9)
● Service calls — 122, Leak checks — 4, Reset water meters — 4, Water/Sewer line
Locates — 92, Cut-offs replaced — 0, Main breaks — 1, and meters pulled — 7,
Fire Hydrants replaced 0.
● Repaired 6” main at 68 Sequoyah.
● Worked the Lake valves.
♦ Wastewater Collection: (staff of 7)
● Sewer Main flushed—13,000 ft. Flushed (year to date)—316,854 ft.
● Total Service Calls—42, Sewer Lines checked—11, Emergency Sewer Calls—0,
and Lift Station Alarms—1.
● Mowing lift station and towers.
● Working flusher list
● Maintain lift stations.
Construction Inspector
● Water line at 45th street is complete except for tie–in.
● Working on specs for poly pipe for water meters.

PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Interim Director of Operations
♦ Parks Maintenance Division:
● Dog Park is now open.
● Mowing and weed eating in city parks.
● Preparing pool for opening.
♦ Cemetery Division:
● 1 burial last week.
● Mowing and weed eating.
● Filling in sunken graves from the rain.
● Leveling markers.
● Preparing cemetery for Memorial Day
♦ Central Garage:
● 18 units in last week with 23 total repairs to vehicles and equipment.
● General servicing and repairs to vehicles and equipment
♦ Building Maintenance:
● Troubleshooting AC System.
● General custodial work and minor repair.
● Looking at removal of storage tank at City Hall.
♦ Current City Building Projects:
● Municipal Auditorium: New AC (completing bid documents)
● Grants for the lake area (submitted)
● Generator installation at Station #3 (nearing completion)
● City Auction will be held June 11.
● Briscoe Boy Scout Park walking trail rehab to start May 18, 2011.

AIRPORT/Rex Hennen, Assistant Airport Manager
♦ Terminal Project:
● All building construction is nearing completion.
● Scheduled move-in date is June 1, 2011.
● Demolition of existing terminal will begin after new building is occupied.
● Final site work, grading and sodding will begin after demolition of existing terminal.
♦ Hangar 13 Renovation:
● GCTC construction class completed new deck with ADA accessibility.
● Hangar floor has been epoxy coated.
♦ Parallel Taxiway Project:
● North half of taxiway system: north portion open for traffic as of Wed., March 23,
2011. Electrical base and conduit installation for taxiway edge lighting is complete
and lights are operational. Sodding along pavement edges complete. Seeding of all
disturbed earth underway.
● South half of taxiway system: Earthwork and storm drainage improvements
underway, taxiway asphalt being trimmed to final grade. Lime base stabilization is
underway. Existing taxiway asphalt has been milled and removed. Temporary
access to t-hangars is complete.
♦ Shawnee Regional Airport Marketing:
● Regular meeting was held at 5:30 pm, May 18, 2011, in the existing terminal
building
● Continuing process of creating a marketing plan
● Logo design and airport “branding”
● Contracting with Saxum, a marketing and public relations firm to create a logo for
the airport.
● Gordon Cooper Vo-Tech Center Aviation Campus is hosting a fly-in June 18, 2011,
to introduce pilots to a series of airplane maintenance classes.
♦ Runway Rehabilitation Project:
● Final construction plans and specifications are being completed by LBR.
♦ Foreign Trade Zone Application:
● The application approved by the FTZ board in Washington, D.C. Application has
been published in the Federal Register and 60 day public comment period has started.
♦ Department of Commerce “Oklahoma Certified Site Program - Aerospace Park”:
● Application is being completed by SEDF and airport staff .
● Application will be submitted in April, 2011.

CITY CLERK’S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
♦ City Clerk’s Office:
● Continued work at Records Center for preparation of departmental archived documents.
●City Commission meeting 5/16/11
● Prepared 5/16/11 City Commission minutes.
● Safety Training.
● Research city Park resolutions.
● Prepared 5/26/11 Contract Review Committee agenda
● Ongoing preparation of 6/6/11 Commission agenda.
♦ Utility Billing/Customer Service:
● Designing new water bill with TPSi.
● Extract file downloaded and sent to TPSi for outsourcing utility bills.
● Cut-off for non-payment (Zone 1).
● Billing Zone 2.
● Safety training.

HUMAN RESOURCES/Tammy Johnson, Interim HR Director
● Processing evaluations/PAA’s for status changes/retirements/resignations.
● Processing insurance status changes/retirements/resignations.
● Updating/maintaining employee records for insurance.
● Processing monthly reports for workman’s comp.
● Processing new employee insurance/retirement/new hire paperwork.
● Conducting interviews for open positions.
● Open Enrollment-Insurance.
● Review and attend WC case proceedings.
● Observe crews in the field for safe work procedures.

CITY ATTORNEY/Mary Ann Karns
♦ Meetings(May 15-21)
● Monday morning Staff meeting.
● Monday evening City Commission meeting
● Several meetings involved reallocation of duties of Assistant Marshall/Lake Ranger- City
Manager, James Bryce, Vicki Files, other court personnel, Human Resources, and Treasurer.
● Meetings with Human Resources and Department Heads regarding personnel issues.
● Meeting with City manager & Tim Burg concerning economic development issue.
● Visit from Phil Tomlinson.
♦ Court Clerk’s Office
● Reviewed citations for prosecutions daily.
●.Resolved problem of uncompensated overtime in Court Clerk’s office.
● Warrant Sweep-Friday/Saturday: City cleared $1,000 after overtime expenses.
♦ Miscellaneous
●.Review of IUPA proposals/counter proposals.
●.Shawnee v. Coffman, Shawnee v. Rick-two days in deposition prep, depositions &
preparation of statements & exhibits for mediation.

FINANCE DEPARTMENT/Cynthia Sementelli, Finance
● Continued working on budget.
● Met with various department heads concerning Lake Ranger position
● IAFF negotiations.
● Met with City Manager multiple times concerning budget.
● Prepared budgets to be distributed.
● Approved CDBG grant drawdown.
● Prepared for insurance meeting.
● Bank reconciliations.

INFORMATION SYSTEMS/Steve Nolan
● Firmware updated and installed C792 Basement printer
● Install of CDBG Color laser Printer.
● Maintenance Kit used for servicing of Utility Printer.
● Price quote request for Server 12 HD, Records replacement printer, scanner and printing
supplies.
● Retrieved printers from Airport, Firmware update performed--one was used for Insurance
enrollment setup.
● Set up HR Department for Insurance Enrollment.
● Investigations and review of wireless issues on WSMobile45.
● Temp Replacement of HR X502N with Lawyer’s X544N
● RMA Process started on X544N; should have another Device shipping soon.
● Reviewed printer mapping issue on WS01A to police copier machine, resulted in driver
changes and permission changes.
● Run camera wire at the Airport.
● Set up for open enrollment.
● Update new SCADA Server.
● Make backups of current SCAD for upgrade
● Review the wiring so that we can run wires to the new monitors in the labs.
● Configure Court employees in global and the show them how to use it.
● Map Records to a different printer for their receipts.
● Work on HR access database.
● Install arc explorer for EM.
● Onsite visit with Midwest City RE VoIP
● Meeting with vendor RE point to point and fiber connectivity options.
● Produce / edit / render / archive 05/16/2011 City Commission Meeting
● Restore end user error deleted files / folders
● General printer toe / ink replacement / maintenance operations.

EXPOSITION CENTER/Mike Jackson, Operations Manager
♦ Events Held May 15-21, 2011.
● May 16, OG&E Meeting, Conference Center, Upstairs..
● May 18-21, Baptist Campers on a Mission, Grandstands.
● May 18, LEPC< Conference Center, Upstairs.
● May 18, Unity Pal, Conference Center.
● May 19, Gordon Cooper Graduation, Conference Center.
● May 19, OG&E Meeting , Conference Center, Upstairs.
● May 19, SC&CDA Meeting-(After discussion, rendering of the parking was approved.)
● May 21-21, Ultimate Calf roping, Fred Humphrey Pavilion.
● May 21, Asher Prom, Conference Center.
● May 21,Market Dayz, Otto Krause Building
● May 21, Wedding reception, Conference Center.
♦ IFYR:
● Pre-entry totals as of May 24, 2011 is 28 states, 923 contestants and 1,615 event
entries
● As of May 24, 2010 totals were 26 states, 888 contestants and 1,531 event entries.

FIRE DEPARTMENT/Jimmy Gibson, Chief
♦ Suppression:
● Responded to 94 emergency calls: Breakdown as follows: Fires  5, Rescue/EMS  69,
Hazardous Conditions  0, Service Calls  1, Good Intent Calls  14, False
Alarms  5, Overpressure Rupture, Explosion  0, and Special Incident  0.
♦ Prevention:
Plan Reviews:
● OBU Montgomery Hall, 500 W. University (alarm system)
Requested/Administrative Inspections:
● Cinderella Inn, 623 Kickapoo Spur
● Kickapoo Point Shopping Center, 2814 N. Kickapoo
● 1st United Place (shopping center), 4409 N. Kickapoo
● Strip Mall, 4903 North Union
Consultations/Meetings:
● Sullivan Building, 107 W. Main
New Construction Inspections
● None
Permits and On-Site Inspections
● St. Gregory’s (open burn)
Follow up Inspection
● Fleetwood Motel, 1301 N. Harrison
Public Education
● Car seat event, Absentee Shawnee Complex, 2709 Gordon Cooper Dr.
Investigations
● None
Citations
● None
Training
● Supervisor Training with OMAG
♦ Training:
4/10/11-4/16/11
Company Training
● Street & Hydrant Review, Physical fitness, Hydrant Flow Testing (All Shifts
Training Division
● Vehicle Rescue Classroom Training (Blue & Green Shifts). Two probationary firefighters
graduated Fire Academy Program (5/20).
● Probationary Fire Fighter Continuation Training (4 Probationary Fire Fighters),
Development of Job Performance Standards, Development of Fire Ground Survival Program,
Research of Fire Dept Management Software

EMERGENCY MANAGEMENT/Don Lynch, Director
● Director met with the Health Department, Human Services, and State Task Force members
on Monday afternoon to discuss disaster preparedness outreach efforts to functional and
accessibility needs population.
● EOC Radio test were conducted Wednesday morning.
● EM Technician delivered disaster and administrative files to archives on Wednesday.
● Director & EM Technician accompanied Chief Information Officer to Midwest City
Wednesday afternoon to look at potential replacement telephone system for City offices.
● Pottawatomie County Emergency Planning Committee met at 2pm Wednesday at the
Heart of Oklahoma Exposition Center.
● Director attended Central Area Oklahoma Emergency Management Association meeting in
OKC on Thursday Morning.
● EM Technician worked with County 9-1-1 addressing technician Thursday morning to
complete mapping project of Shawnee.
● Director taught the first portion of the Community Emergency Response Team course to a
group of members of the Westside Neighborhood Watch program on Saturday.
● Contract Electrician repaired the telephone line controlled sirens at 3300 Block North
Kickapoo and the old fire station on East Main.
♦ Activities scheduled for the Week of May 15-21
● EOC Radio tests are scheduled for Wednesday morning.
● Director will be viewing a webinar on Thursday afternoon from FEMA’s Emergency
Management Institute on the updates to the Communications Unit Leader Train-the-Trainer
certification program.

POLICE DEPARTMENT/Russ Frantz, Chief
♦ Patrol:
● Stabbing-Domestic violence case.
● Mini-Warrant Sweep-seven subjects arrested on City warrants-two subjects on Pottawatomie
County warrants
♦Warrant Service
● Patrol is working backlog of City warrants-16 warrants served/6 residences checked.
♦ CID:
● 7 Felony Cases Assigned-2 Suspects arrested.
● 6 Felony Charges sent to the Pottawatomie District Attorney’s Office.
♦ Staff:
● 54 police positions/2 positions frozen for budget concerns/5 not available for
service/3 officers away on extended military service/2 in FTO program/4 officers in
Police Academy/trying to hire 3/39 officers available for service
● 12 Dispatch positions/11 available for service/2 in training/trying to hire one
● 4 animal control positions/4 available for service.