Tuesday, October 30, 2012
New Fishing Dock installation at Lake #1
Starting November 30th, one boat ramp and part of the parking lot at Shawnee Lake #1 will be blocked off for the assembly of the new floating fishing dock. Construction time will take a week to a week and a half. For more information please call 405-878-1529.
Monday, October 29, 2012
Warrant Sweep Nets 24 Total Arrests
The Citys Marshals office alonw with Shawnee Police and other agencies performed another warrant sweep on Sunday morning. The sweep netted twenty four total arrest clearing forty three City warrants.
The breakdown of the sweep is as follows:
Seven (7) felonies, five were Pottawatomie County warrants, One Payne County warrant with an added Possession of Marijuana charge. One Harboring a Fugitive Charge.
Seventeen (17) Misdemeanor arrests. Cleared 43 City warrants and one Tecumseh warrant. Over $3300 in fines paid. One Obstruction charge.
Further breakdown: 19 were attempted service, 7 of those are good addresses for further action. 28 of the packets were never taken out of Court room and will be attempted at a later date.
All this work netted 24 total arrests.
<B>So do YOU have a City of Shawnee outstanding warrant? Check yourself online at <a href=http://www.ShawneeOK.org/Warrants>http://www.ShawneeOK.org/Warrants</a>today!</b>
The breakdown of the sweep is as follows:
Seven (7) felonies, five were Pottawatomie County warrants, One Payne County warrant with an added Possession of Marijuana charge. One Harboring a Fugitive Charge.
Seventeen (17) Misdemeanor arrests. Cleared 43 City warrants and one Tecumseh warrant. Over $3300 in fines paid. One Obstruction charge.
Further breakdown: 19 were attempted service, 7 of those are good addresses for further action. 28 of the packets were never taken out of Court room and will be attempted at a later date.
All this work netted 24 total arrests.
<B>So do YOU have a City of Shawnee outstanding warrant? Check yourself online at <a href=http://www.ShawneeOK.org/Warrants>http://www.ShawneeOK.org/Warrants</a>today!</b>
Thursday, October 25, 2012
Staff Activity Report for October 14-20, 2012
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department
* Rehab Concrete Streets Project (FY11-12)
> City Commission awarded the project to All Roads in the amount of $387,409.00. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced. Focus of this contract will be on Independence from Center to Sequoyah, and work is anticipated to begin the first week in December to coincide with the planned work on Independence just west of Center that the Oklahoma Corporation Commission is proposing to clean up the contaminated area because of gas leakage from the station on the southwest corner of Independence and Center.
* Bryan & Independence Intersection Traffic Signal Project
> Project construction started October 1, 2012 and subcontractor (Rudy Construction) is proceeding with the widening portion of the project. Project was awarded to Traffic & Lighting Systems in the amount of $198,562.60. Concrete and paving work almost completed, and when Traffic Systems began placement of poles and mast arms for signal installation, they discovered to our pleasant surprise, existing conduit and electrical pull boxes that had been installed when the street was originally constructed in 1991. The conduit was pressure tested and checked, and is quite useable, and this will result in us of not having to install any new conduit, road bores or pull boxes at a savings of approximately $7,000 off of our current project. Overall, project is approximately 70% complete.
* Bell Street Streetscape Project (from Farrall to 7th Street)
> Field survey work has begun on this proposed project which includes sidewalk construction along the east side of Bell Street, includes decorative light(s), and an enhanced lighted crosswalk at Bell & Farrall, if approved by ODOT. OG&E was contacted about installing decorative lighting and they are to get back a cost proposal to the City within the next 3-4 weeks. Anticipate having final construction plans to advertise project by mid-January 2013.
* Expo Parking Lot Improvements (no change on project this week)
> CGC, LLC has completed all work under the contract and project will be taken to City Commission at their November 5, 2012 Commission Meeting to accept the project and placing maintenance bonds into effect. Original contract bid was at $1,696,850.00 and final as-built construction costs paid to Contractor was at 1,645,631.93 ($51,218.07 under original contract price).
* Rehab Asphalt Streets Project (FY11-12) (no change on project this week)
> Project was awarded to Nash Construction in the amount of $589,090.00. Contractor began on 45th Street (Leo to Kickapoo) and completed that work; however, a few areas were rough and not as smooth riding as needed to be. City employed testing lab to determine exact areas out of compliance, and those results were given to Contractor to do corrective work to remedy the issue. City has received notification (Thurs. Oct 18th) that Contractor has completed the corrective work and believes street is now acceptable. The City will re-employ testing lab to determine if corrective work is in compliance and/or if other areas still need to be addressed. As we are now approaching the late fall-early winter timeframe of the year, staff will be recommending to hold off on proceeding with the current contract and to rebid the project after the first of the year. This is our annual asphalt streets maintenance contract and streets identified for milling and overlaying are Independence from Kickapoo to Airport Drive, Independence from Park to Broadway, MacArthur from Leo to Acme, and 45th Street from Kickapoo to Leo.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance) (no change on project this week)
> Rudy Construction was awarded the project in the amount of $98,624.00. Work on the Project started September 10, 2012 and project is approximately 95% completed. Slope walls and concrete work has been completed, the irrigation system installed, and landscaping plantings are to be placed beginning Wednesday, October 17th taking several days to complete. Remaining work is construction of the "Welcome to Shawnee" decorative sign that will be placed in the median.
* Kickapoo & Kulhbird Lane Safety Improvements (no change on project this week)
> C-P Integrated Services was awarded the project in the amount of $ 54,211.30. Project is 100% complete. Final as-built construction costs have been determined to be at $53,966.24. The Project will be taken for acceptance and placing maintenance bonds into effect at the City Commission November 5th meeting.
* Federal Street Bridge Repair Project (no change on project this week)
> City Staff has begun preparing plans and bid documents for the repair of the Federal Street Bridge over the railroad tracks. Final plans are completed, and we are awaiting comments and input from the BSNF whose railroad and right-of-way that the Federal Street Bridge crosses.
* Airport Trails Project (no change on project this week)
> Final construction plans were completed and the City Commission gave approval at their October 1, 2012 meeting for staff to advertise the project for bids. This project will be a complete removal and replacement of the existing trail(s) around the Airport, and trail widened to 10 feet, approximately 3.75 miles of trail. Bid opening for the project is scheduled for November 5, 2012.
* Kickapoo Street Widening Project (no change on project this week)
> ODOT has officially set the Kickapoo Paving Project on their November letting schedule, which means the project will be advertised and the Bid Opening set for November 15, 2012, with Award of Project coming at their Commission meeting of December 3, 2012. Anticipate construction starting by March 2013. Project is estimated to take 18-24 months. Kickapoo will not be closed, and two-way traffic will be maintained at all times. ODOT will handle project advertising, bid opening, bid award, and project administration & inspection. We will assist with inspections during project construction.
Street Department
> Repaired the following watercuts: Sherry Lane (19x5), 2205 N. Kickapoo (21x9), 2425 N.
Kickapoo (18x13), 39403 W. MacArthur (18x20), 432 N. Washington (17x11), and 1502 Airport
Drive (48x3)
> Repaired a valve-cut at Main & Oak (9x10)
> Repaired the sidewalk on the east side of Neal's Furniture (6x10)
Street Department (continued)
> Graded the following roads: Lake Road (east of Patterson), Mangino Road, Pecan Grove (west), Eckel Road, Walker Road (north), and Cow Trail
> Patch truck ran 3 days
> Street Sweeper ran 5 days
> Hauled 2 loads of rock from Wewoka to the Public Works Service Center
> Completed vehicle and equipment maintenance
Traffic Control Division
> Painted stop bars, arrows, and crosswalks at Bryan & MacArthur
> Painted stop bars, arrows at 45th & Harrison and 45th & Kickapoo
> Painted double yellow lines on Independence (Harrison - Broadway), Leo & Hwy 177, and on Center Street
> Painted stop bar at Leo & Hwy 177 and Beard & Independence
> Painted arrows on Wolverine Rd
> Installed school zone advance sign on MacArthur
> Installed end of road markers on Monticello
> Checked pedestrian heads for burn outs
> Replaced stop sign at Edwards & Shawnee
> Hung spaghetti banners for Salvation Army
> Recovered work zone for Street Department on Kickapoo (Franklin - Midland)
> Recovered work zone for Street Department on Kickapoo (Midland - Pulaski)
> Set out advance warning signs for Utility Department at Pottenger & Independence
> Cut out no semi trucks allowed signs for expo center
> Replaced signal lamp for east bound red at Benedict & Kickapoo
> Replaced signal lamp for north bound red at Union & Highland
> Replaced signal lamp with LED for north bound left turn red at Independence & Harrison
> Removed broken visor for east bound greenat Union & Highland
> Removed pedestrian crossing sign at 7th & Bell
> Checked type I barricades that came in from the field
<HR>
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 4.222 Last week: *MGD - 4.332
> Pumped 1,360,888,000 MG to date compared to 1,321,649,000 MG for same period last year
> Performed routine plant maintenance and water testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.062 **BOD - 9 mg/l ***TSS - 5 mg/l
> Performed regular maintenance on the plant and routine testing
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.348 **BOD - 3.2 mg/l ***TSS - 2.5 mg/l
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 115, Water/Sewer Line Locates - 60, Leak Checks - 35, Cut-offs Replaced - 6, Main Breaks Repaired - 2, and Reset Water Meters - 2
> 711 E. Highland: set new meter tile and poured concrete
Water Distribution (continued)
> 403 E. Pulaski: flushed dead-end water main line
> Repaired the following main breaks: 6" main at 1503 Airport Drive and a 12" main at 310 E. Ohio
* Valve Maintenance (staff of 4)
> Dug up, raised, and realigned valve boxes at the following locations: Sac & Fox Casino, Minnesota & Federal, 301 W. MacArthur, and 11th & Cleveland
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 14,100 ft. Flushed (year to date) - 782,867 ft.
> Total Service Calls - 32, Sewer Lines Checked -19, Lift Stations Checked - 19, and Emergency Sewer Calls - 10
> Camera inspected the 1900 block of N. Union, placed it on the pipe burst list
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Capital Projects
> Utility System Master Plan
On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been ordered. This equipment will be utilized for gathering data once received.
> Sanitary Sewer Rehab Project (Pipe Bursting) (no change on project this week)
Budgeted project amount is $1,000,000.00. This project will begin in the Spring of 2013.
> Airport Sewer Lift Station Rehab (no change on project this week)
Budgeted project amount $70,000.00. Actual project cost $139,918.00. Project was awarded to Slattery Construction, Woodward, Oklahoma. Project complete and upon inspecting the lift station a punch list of several items had been created. Electrical work was finished with the exception of the USB port.
> Water Line Replacement Project: Midland Street (no change on project this week)
City Commission, on September 17, 2012, awarded this project to Jordan Contractors in the amount of $495,871.00.
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff presented at the OK Code Enforcement Association Fall Conference at the Expo.
> Staff attended and presented reports at the City Commission meeting.
> Staff continues to assist in the coordination of the annual Christmas Parade.
> Staff held meetings with developers and applicants.
> Action Center staff started a new emphasis on dilapidated buildings and is actively working
through the existing inventory.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Working on Park inspections
> Performing various repairs and graffiti removal in several city parks and buildings
> Mowing and weed eating in all areas including the Lake and dams
> Cleaned up trash dumped on Oakland Street and Slover Bridge
> Installed plaque at Japanese Peace Garden
* Cemetery Division (staff of 4)
> one (1) burial last week
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage (Staff of 6)
> 29 units in last week with 33 total repairs to vehicles and equipment
> Processing new trucks for meter readers
> Ordering new truck for Utilities Department
> Repaired Fire Department vehicles
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects
> Working on Community Center Tennis Court repurposing (basketball court)
> Looking at the RFQs received for the Municipal Swimming Pool. Will begin scheduling
interviews soon.
> Roofing Project at the Library to have final inspection next week
> Removal of Floating Fishing Dock has started-new dock to arrive soon
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Monthly meeting was held at 5:30 p.m., October 17, 2012 in the Airport Terminal
> Bert Humphreys was installed as board member replacing Mike Langley
* Runway Rehabilitation Project (no change on project this week)
> Construction substantially complete
> Full runway open
> Final inspection held on September 25, 2012
> Punch list included addressing grass/sod issues and minor lighting issues: lighting issues have
been addressed and the sodding/seeding is underway.
* Parallel Taxiway Project (no change on project this week)
> All construction complete
> FAA grant will remain open until all seeded areas have established a permanent root system
* Foreign Trade Zone Application (no change on project this week)
> Matthew Weaver reports that the application is under final agency review
* "Oklahoma Certified Site Program - Aerospace Park" (no change on project this week)
> Application is being completed by SEDF and airport staff
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 10/15/12 City Commission and Authorities minutes
> Filed 7 Public Nuisance Liens with the Pottawatomie County Clerk
> Record search at Record Center for 1985 SMA minutes
> Normal routine duties including tort claims, insurance on vehicles and property
* Utility Billing/Customer Service
> Zone 1 cut-off for non-payment (10/17/12)
> Zone 1 billing (10/19/12)
> Routine customer service/billing transactions and issues
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> +36 News Incidents - 21 completed Incidents = 15 Additional / 203 Outstanding
> Deployed Genlock for Commission Video broadcasts
> Produced live City Commission Meeting
> Produced / published City Commission Video Archive
> CIO Participated in State and Local Virtual conference 10/16 and 10/17/2012
> Promoted Police Foundation Concert
> Resolved iPad data outage
> Worked with CAD vendor about CAD performance issues
> Create new user for Police in Audio Logger / Trained user
> Updated MU33 police mobile device / re-deployed
> Installed file format converter for Police mobile unit
> Review mReach installation on RDP server
> Resolved HR website edit issues with user
> Advised Attorney office in regard to remote laptop use for Attorney
> Completed survey in regard to Global Software Conference feedback
> Completed several new employee photos/IDs/Access Control configurations
> Began deployment of four (4) Toughbooks for Police
> Assist Cemetery for setup of temporary help laptop at remote location
> Deployment of misc desktop replacement systems
> Deployment of printer for Fire Admin
<HR>
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes of employees
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman's com
> Review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on year end
> Prepare statistical sections for CAFR
> Worked on Fixed assets for Audit
> Worked on bank statements
> Worked on CDBG 425's
> Worked on water rates with Jim Bierd
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
> October 16, St. Anthony's Think Pink
> October 18, Oklahoma Code Enforcement Meeting
> October 19-20, Triangle Horse Sale
> October 20, Wedding Reception
* SC&CDA Board Meeting
> The trustee members voted on October 18, 2012 to award bid for roof replacement, siding, and
gutter on four (4) comfort stations to Patterson & Associates Construction in the amount of
$47,019.00
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 108 emergency calls: Breakdown of calls: Fires - 5, Rescue/EMS - 74, Service
Calls - 7, Good Intent Calls - 15, False Alarms - 4, False Alarms - 4, and Hazardous
Conditions - 3
* Training
> Probationary Fire Fighter 30 Day Skills
> Seven (7) probationary Fire Fighters reported for Orientation and Training on October 5, 2012
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Completed the national All-Hazard Type III Communications Technician Course in OKC
* Emergency Management Technician
> Reprogrammed phone in dispatch
> Worked with Fire Department on blood borne training for new employees
> Discussed chemical disposal planning with school administrators
> Attended Local Emergency Planning Committee meeting
> Contacted potential new member from Industry for LEPC
> Received request for addressing city parks for setting water meters
> Received & reviewed final plat
* Emergency Management Director
> Attended the SE Area Emergency Managers meeting in Byng on Tuesday afternoon
> Participated in EM Radio Tests on Tuesday night
> Performed EOC Radio Tests on Wednesday morning
> Performed Community Outdoor Warning Device test at Noon on Wednesday
> Attended the Local Emergency Planning Committee on Wednesday afternoon
> Attended the Mass Immunization Plan Stakeholders Meeting on Wednesday afternoon
> Spoke to Oklahoma Animal Control Officers meeting on Thursday afternoon in Shawnee about
disaster preparedness and response
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 168
> Total Citations: 82 / Handwritten Citations: 43 / E-Citations: 39 (47.5%)
> Arrests: 31
> Narcotics operation netted three arrests
> Two robberies: One suspect identified-pending warrant of arrest
> K-9 Officers did demo for Bark in the Park event
> Animal Control along with Gordon Cooper hosted this year's OK Animal Control Conference
* Dispatch
> Managed 1597 calls for service (Police/Fire/EMS)
* COPs Grant Program
> Worked School zones
> Drug tips, Follow up on reported drug location
> Mall patrol
> Assisted evening shift patrol
> 4 felony arrests and 3 warrants served
> Recovered firearm from felon
* CID
> 34 Cases Forwarded to CID for Review
> 8 Felony Cases Assigned / 1 Misdemeanor Case Assigned
> 8 Felony Cases Cleared / 1 Misdemeanor Case Cleared
> 1 Felony filed through the DA's Office
> 1 arrest made
> $3,050.00 Total Property Recovered
> 4 No Further Needed (NFN) Cases Being Looked Into
> 1 Pending Assignment (PA) Case
> 2 Call Outs
> 7 Assists with Patrol and Other Agencies
> Working 1 Cell Phone Forensic Case for Tecumseh PD
* Accreditation: Lt. King-Accreditation Manager
> Conducted In-Service Training for Animal Control
> Working on proofs of compliance
* Evidence
> Number of evidence items brought in: 9
> Number of evidence items released: 1
> Number of bicycles taken in: 1
> Number of found property items taken in: 1
> Items Flagged & Pulled for Destruction: 21
> Number of police reports taken: 1
> Notes: Conducted 3 interviews on Missing Person Case, Closed Professional Standards Case
and Cleared 2 Cases on Obscene Phone Calls w/Affidavit Submitted for Arrest Warrant
* Staff
> Police positions-59 / 2 open positions / 1 officer attending academy / 1 officer on light duty / 55
officers available
> Dispatch positions-13 / 6 available for service / 6 in training / one open position
> Animal Control Positions-4 / 4 available for service
* Animal Control
>Responded to 75 calls >Impounded 29 animals >4 animals reclaimed >4 animals adopted
Engineering Department
* Rehab Concrete Streets Project (FY11-12)
> City Commission awarded the project to All Roads in the amount of $387,409.00. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced. Focus of this contract will be on Independence from Center to Sequoyah, and work is anticipated to begin the first week in December to coincide with the planned work on Independence just west of Center that the Oklahoma Corporation Commission is proposing to clean up the contaminated area because of gas leakage from the station on the southwest corner of Independence and Center.
* Bryan & Independence Intersection Traffic Signal Project
> Project construction started October 1, 2012 and subcontractor (Rudy Construction) is proceeding with the widening portion of the project. Project was awarded to Traffic & Lighting Systems in the amount of $198,562.60. Concrete and paving work almost completed, and when Traffic Systems began placement of poles and mast arms for signal installation, they discovered to our pleasant surprise, existing conduit and electrical pull boxes that had been installed when the street was originally constructed in 1991. The conduit was pressure tested and checked, and is quite useable, and this will result in us of not having to install any new conduit, road bores or pull boxes at a savings of approximately $7,000 off of our current project. Overall, project is approximately 70% complete.
* Bell Street Streetscape Project (from Farrall to 7th Street)
> Field survey work has begun on this proposed project which includes sidewalk construction along the east side of Bell Street, includes decorative light(s), and an enhanced lighted crosswalk at Bell & Farrall, if approved by ODOT. OG&E was contacted about installing decorative lighting and they are to get back a cost proposal to the City within the next 3-4 weeks. Anticipate having final construction plans to advertise project by mid-January 2013.
* Expo Parking Lot Improvements (no change on project this week)
> CGC, LLC has completed all work under the contract and project will be taken to City Commission at their November 5, 2012 Commission Meeting to accept the project and placing maintenance bonds into effect. Original contract bid was at $1,696,850.00 and final as-built construction costs paid to Contractor was at 1,645,631.93 ($51,218.07 under original contract price).
* Rehab Asphalt Streets Project (FY11-12) (no change on project this week)
> Project was awarded to Nash Construction in the amount of $589,090.00. Contractor began on 45th Street (Leo to Kickapoo) and completed that work; however, a few areas were rough and not as smooth riding as needed to be. City employed testing lab to determine exact areas out of compliance, and those results were given to Contractor to do corrective work to remedy the issue. City has received notification (Thurs. Oct 18th) that Contractor has completed the corrective work and believes street is now acceptable. The City will re-employ testing lab to determine if corrective work is in compliance and/or if other areas still need to be addressed. As we are now approaching the late fall-early winter timeframe of the year, staff will be recommending to hold off on proceeding with the current contract and to rebid the project after the first of the year. This is our annual asphalt streets maintenance contract and streets identified for milling and overlaying are Independence from Kickapoo to Airport Drive, Independence from Park to Broadway, MacArthur from Leo to Acme, and 45th Street from Kickapoo to Leo.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance) (no change on project this week)
> Rudy Construction was awarded the project in the amount of $98,624.00. Work on the Project started September 10, 2012 and project is approximately 95% completed. Slope walls and concrete work has been completed, the irrigation system installed, and landscaping plantings are to be placed beginning Wednesday, October 17th taking several days to complete. Remaining work is construction of the "Welcome to Shawnee" decorative sign that will be placed in the median.
* Kickapoo & Kulhbird Lane Safety Improvements (no change on project this week)
> C-P Integrated Services was awarded the project in the amount of $ 54,211.30. Project is 100% complete. Final as-built construction costs have been determined to be at $53,966.24. The Project will be taken for acceptance and placing maintenance bonds into effect at the City Commission November 5th meeting.
* Federal Street Bridge Repair Project (no change on project this week)
> City Staff has begun preparing plans and bid documents for the repair of the Federal Street Bridge over the railroad tracks. Final plans are completed, and we are awaiting comments and input from the BSNF whose railroad and right-of-way that the Federal Street Bridge crosses.
* Airport Trails Project (no change on project this week)
> Final construction plans were completed and the City Commission gave approval at their October 1, 2012 meeting for staff to advertise the project for bids. This project will be a complete removal and replacement of the existing trail(s) around the Airport, and trail widened to 10 feet, approximately 3.75 miles of trail. Bid opening for the project is scheduled for November 5, 2012.
* Kickapoo Street Widening Project (no change on project this week)
> ODOT has officially set the Kickapoo Paving Project on their November letting schedule, which means the project will be advertised and the Bid Opening set for November 15, 2012, with Award of Project coming at their Commission meeting of December 3, 2012. Anticipate construction starting by March 2013. Project is estimated to take 18-24 months. Kickapoo will not be closed, and two-way traffic will be maintained at all times. ODOT will handle project advertising, bid opening, bid award, and project administration & inspection. We will assist with inspections during project construction.
Street Department
> Repaired the following watercuts: Sherry Lane (19x5), 2205 N. Kickapoo (21x9), 2425 N.
Kickapoo (18x13), 39403 W. MacArthur (18x20), 432 N. Washington (17x11), and 1502 Airport
Drive (48x3)
> Repaired a valve-cut at Main & Oak (9x10)
> Repaired the sidewalk on the east side of Neal's Furniture (6x10)
Street Department (continued)
> Graded the following roads: Lake Road (east of Patterson), Mangino Road, Pecan Grove (west), Eckel Road, Walker Road (north), and Cow Trail
> Patch truck ran 3 days
> Street Sweeper ran 5 days
> Hauled 2 loads of rock from Wewoka to the Public Works Service Center
> Completed vehicle and equipment maintenance
Traffic Control Division
> Painted stop bars, arrows, and crosswalks at Bryan & MacArthur
> Painted stop bars, arrows at 45th & Harrison and 45th & Kickapoo
> Painted double yellow lines on Independence (Harrison - Broadway), Leo & Hwy 177, and on Center Street
> Painted stop bar at Leo & Hwy 177 and Beard & Independence
> Painted arrows on Wolverine Rd
> Installed school zone advance sign on MacArthur
> Installed end of road markers on Monticello
> Checked pedestrian heads for burn outs
> Replaced stop sign at Edwards & Shawnee
> Hung spaghetti banners for Salvation Army
> Recovered work zone for Street Department on Kickapoo (Franklin - Midland)
> Recovered work zone for Street Department on Kickapoo (Midland - Pulaski)
> Set out advance warning signs for Utility Department at Pottenger & Independence
> Cut out no semi trucks allowed signs for expo center
> Replaced signal lamp for east bound red at Benedict & Kickapoo
> Replaced signal lamp for north bound red at Union & Highland
> Replaced signal lamp with LED for north bound left turn red at Independence & Harrison
> Removed broken visor for east bound greenat Union & Highland
> Removed pedestrian crossing sign at 7th & Bell
> Checked type I barricades that came in from the field
<HR>
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 4.222 Last week: *MGD - 4.332
> Pumped 1,360,888,000 MG to date compared to 1,321,649,000 MG for same period last year
> Performed routine plant maintenance and water testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.062 **BOD - 9 mg/l ***TSS - 5 mg/l
> Performed regular maintenance on the plant and routine testing
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.348 **BOD - 3.2 mg/l ***TSS - 2.5 mg/l
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 115, Water/Sewer Line Locates - 60, Leak Checks - 35, Cut-offs Replaced - 6, Main Breaks Repaired - 2, and Reset Water Meters - 2
> 711 E. Highland: set new meter tile and poured concrete
Water Distribution (continued)
> 403 E. Pulaski: flushed dead-end water main line
> Repaired the following main breaks: 6" main at 1503 Airport Drive and a 12" main at 310 E. Ohio
* Valve Maintenance (staff of 4)
> Dug up, raised, and realigned valve boxes at the following locations: Sac & Fox Casino, Minnesota & Federal, 301 W. MacArthur, and 11th & Cleveland
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 14,100 ft. Flushed (year to date) - 782,867 ft.
> Total Service Calls - 32, Sewer Lines Checked -19, Lift Stations Checked - 19, and Emergency Sewer Calls - 10
> Camera inspected the 1900 block of N. Union, placed it on the pipe burst list
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Capital Projects
> Utility System Master Plan
On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been ordered. This equipment will be utilized for gathering data once received.
> Sanitary Sewer Rehab Project (Pipe Bursting) (no change on project this week)
Budgeted project amount is $1,000,000.00. This project will begin in the Spring of 2013.
> Airport Sewer Lift Station Rehab (no change on project this week)
Budgeted project amount $70,000.00. Actual project cost $139,918.00. Project was awarded to Slattery Construction, Woodward, Oklahoma. Project complete and upon inspecting the lift station a punch list of several items had been created. Electrical work was finished with the exception of the USB port.
> Water Line Replacement Project: Midland Street (no change on project this week)
City Commission, on September 17, 2012, awarded this project to Jordan Contractors in the amount of $495,871.00.
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff presented at the OK Code Enforcement Association Fall Conference at the Expo.
> Staff attended and presented reports at the City Commission meeting.
> Staff continues to assist in the coordination of the annual Christmas Parade.
> Staff held meetings with developers and applicants.
> Action Center staff started a new emphasis on dilapidated buildings and is actively working
through the existing inventory.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Working on Park inspections
> Performing various repairs and graffiti removal in several city parks and buildings
> Mowing and weed eating in all areas including the Lake and dams
> Cleaned up trash dumped on Oakland Street and Slover Bridge
> Installed plaque at Japanese Peace Garden
* Cemetery Division (staff of 4)
> one (1) burial last week
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage (Staff of 6)
> 29 units in last week with 33 total repairs to vehicles and equipment
> Processing new trucks for meter readers
> Ordering new truck for Utilities Department
> Repaired Fire Department vehicles
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects
> Working on Community Center Tennis Court repurposing (basketball court)
> Looking at the RFQs received for the Municipal Swimming Pool. Will begin scheduling
interviews soon.
> Roofing Project at the Library to have final inspection next week
> Removal of Floating Fishing Dock has started-new dock to arrive soon
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Monthly meeting was held at 5:30 p.m., October 17, 2012 in the Airport Terminal
> Bert Humphreys was installed as board member replacing Mike Langley
* Runway Rehabilitation Project (no change on project this week)
> Construction substantially complete
> Full runway open
> Final inspection held on September 25, 2012
> Punch list included addressing grass/sod issues and minor lighting issues: lighting issues have
been addressed and the sodding/seeding is underway.
* Parallel Taxiway Project (no change on project this week)
> All construction complete
> FAA grant will remain open until all seeded areas have established a permanent root system
* Foreign Trade Zone Application (no change on project this week)
> Matthew Weaver reports that the application is under final agency review
* "Oklahoma Certified Site Program - Aerospace Park" (no change on project this week)
> Application is being completed by SEDF and airport staff
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 10/15/12 City Commission and Authorities minutes
> Filed 7 Public Nuisance Liens with the Pottawatomie County Clerk
> Record search at Record Center for 1985 SMA minutes
> Normal routine duties including tort claims, insurance on vehicles and property
* Utility Billing/Customer Service
> Zone 1 cut-off for non-payment (10/17/12)
> Zone 1 billing (10/19/12)
> Routine customer service/billing transactions and issues
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> +36 News Incidents - 21 completed Incidents = 15 Additional / 203 Outstanding
> Deployed Genlock for Commission Video broadcasts
> Produced live City Commission Meeting
> Produced / published City Commission Video Archive
> CIO Participated in State and Local Virtual conference 10/16 and 10/17/2012
> Promoted Police Foundation Concert
> Resolved iPad data outage
> Worked with CAD vendor about CAD performance issues
> Create new user for Police in Audio Logger / Trained user
> Updated MU33 police mobile device / re-deployed
> Installed file format converter for Police mobile unit
> Review mReach installation on RDP server
> Resolved HR website edit issues with user
> Advised Attorney office in regard to remote laptop use for Attorney
> Completed survey in regard to Global Software Conference feedback
> Completed several new employee photos/IDs/Access Control configurations
> Began deployment of four (4) Toughbooks for Police
> Assist Cemetery for setup of temporary help laptop at remote location
> Deployment of misc desktop replacement systems
> Deployment of printer for Fire Admin
<HR>
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes of employees
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman's com
> Review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on year end
> Prepare statistical sections for CAFR
> Worked on Fixed assets for Audit
> Worked on bank statements
> Worked on CDBG 425's
> Worked on water rates with Jim Bierd
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
> October 16, St. Anthony's Think Pink
> October 18, Oklahoma Code Enforcement Meeting
> October 19-20, Triangle Horse Sale
> October 20, Wedding Reception
* SC&CDA Board Meeting
> The trustee members voted on October 18, 2012 to award bid for roof replacement, siding, and
gutter on four (4) comfort stations to Patterson & Associates Construction in the amount of
$47,019.00
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 108 emergency calls: Breakdown of calls: Fires - 5, Rescue/EMS - 74, Service
Calls - 7, Good Intent Calls - 15, False Alarms - 4, False Alarms - 4, and Hazardous
Conditions - 3
* Training
> Probationary Fire Fighter 30 Day Skills
> Seven (7) probationary Fire Fighters reported for Orientation and Training on October 5, 2012
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Completed the national All-Hazard Type III Communications Technician Course in OKC
* Emergency Management Technician
> Reprogrammed phone in dispatch
> Worked with Fire Department on blood borne training for new employees
> Discussed chemical disposal planning with school administrators
> Attended Local Emergency Planning Committee meeting
> Contacted potential new member from Industry for LEPC
> Received request for addressing city parks for setting water meters
> Received & reviewed final plat
* Emergency Management Director
> Attended the SE Area Emergency Managers meeting in Byng on Tuesday afternoon
> Participated in EM Radio Tests on Tuesday night
> Performed EOC Radio Tests on Wednesday morning
> Performed Community Outdoor Warning Device test at Noon on Wednesday
> Attended the Local Emergency Planning Committee on Wednesday afternoon
> Attended the Mass Immunization Plan Stakeholders Meeting on Wednesday afternoon
> Spoke to Oklahoma Animal Control Officers meeting on Thursday afternoon in Shawnee about
disaster preparedness and response
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 168
> Total Citations: 82 / Handwritten Citations: 43 / E-Citations: 39 (47.5%)
> Arrests: 31
> Narcotics operation netted three arrests
> Two robberies: One suspect identified-pending warrant of arrest
> K-9 Officers did demo for Bark in the Park event
> Animal Control along with Gordon Cooper hosted this year's OK Animal Control Conference
* Dispatch
> Managed 1597 calls for service (Police/Fire/EMS)
* COPs Grant Program
> Worked School zones
> Drug tips, Follow up on reported drug location
> Mall patrol
> Assisted evening shift patrol
> 4 felony arrests and 3 warrants served
> Recovered firearm from felon
* CID
> 34 Cases Forwarded to CID for Review
> 8 Felony Cases Assigned / 1 Misdemeanor Case Assigned
> 8 Felony Cases Cleared / 1 Misdemeanor Case Cleared
> 1 Felony filed through the DA's Office
> 1 arrest made
> $3,050.00 Total Property Recovered
> 4 No Further Needed (NFN) Cases Being Looked Into
> 1 Pending Assignment (PA) Case
> 2 Call Outs
> 7 Assists with Patrol and Other Agencies
> Working 1 Cell Phone Forensic Case for Tecumseh PD
* Accreditation: Lt. King-Accreditation Manager
> Conducted In-Service Training for Animal Control
> Working on proofs of compliance
* Evidence
> Number of evidence items brought in: 9
> Number of evidence items released: 1
> Number of bicycles taken in: 1
> Number of found property items taken in: 1
> Items Flagged & Pulled for Destruction: 21
> Number of police reports taken: 1
> Notes: Conducted 3 interviews on Missing Person Case, Closed Professional Standards Case
and Cleared 2 Cases on Obscene Phone Calls w/Affidavit Submitted for Arrest Warrant
* Staff
> Police positions-59 / 2 open positions / 1 officer attending academy / 1 officer on light duty / 55
officers available
> Dispatch positions-13 / 6 available for service / 6 in training / one open position
> Animal Control Positions-4 / 4 available for service
* Animal Control
>Responded to 75 calls >Impounded 29 animals >4 animals reclaimed >4 animals adopted
Tuesday, October 23, 2012
Remember the PAVE Forum Thursday, Oct 25th, 7:00pm at City Hall
Two candidate forums, presented by PAVE, the Pottawatomie County Advocates for Voter Education, are coming up this week and next.
Candidates for the Dist. 26, 27 and 28 seats in the Oklahoma House of Representatives will be in the hot seats Thursday, Oct. 25, at <B>Shawnee City Hall</b>. The forum will begin at 7 p.m. in the commission chambers, with Ronnye Perry Sharp as moderator.
All six candidates have confirmed their participation: Democrat Patty Wagstaff and Republican Justin Wood in the Dist. 26 race; Republican Josh Cockroft and Democrat Randy Gilbert in the Dist. 27 race; and Republican Tom Newell and Democrat Marilyn Rainwater in the Dist. 28 race.
This forum will be broadcast live on Allegiance channel 30 and streamed for desktop computers at www.ShawneeOk.org/Live. Streaming is also available for iPad users with the UStream app (search for Shawnee).
The final forum before the Nov. 6 election will be Monday, Oct. 29, at Oklahoma Baptist University in Room 219 of the Geiger Center, and will feature candidates for the Fifth District in the U.S. House of Representatives. It will begin at 7 p.m., with Sharp moderating.
All three candidates, Democrat Tom Guild, independent Pat Martin and Republican incumbent Rep. James Lankford, have accepted invitations to participate.
At each forum, candidates will make brief opening and closing statements, and will answer written questions submitted from the audience and screened for relevance and duplication. Those planning to attend are encouraged to write out their questions in advance to help include as many questions as possible, although cards will be available at the forum so questions can be written there.
PAVE, the successor organization to the League of Women Voters of Pottawatomie County, is a non-partisan voter education group with several years' experience hosting forums. All forums are open to the public at no charge.
Candidates for the Dist. 26, 27 and 28 seats in the Oklahoma House of Representatives will be in the hot seats Thursday, Oct. 25, at <B>Shawnee City Hall</b>. The forum will begin at 7 p.m. in the commission chambers, with Ronnye Perry Sharp as moderator.
All six candidates have confirmed their participation: Democrat Patty Wagstaff and Republican Justin Wood in the Dist. 26 race; Republican Josh Cockroft and Democrat Randy Gilbert in the Dist. 27 race; and Republican Tom Newell and Democrat Marilyn Rainwater in the Dist. 28 race.
This forum will be broadcast live on Allegiance channel 30 and streamed for desktop computers at www.ShawneeOk.org/Live. Streaming is also available for iPad users with the UStream app (search for Shawnee).
The final forum before the Nov. 6 election will be Monday, Oct. 29, at Oklahoma Baptist University in Room 219 of the Geiger Center, and will feature candidates for the Fifth District in the U.S. House of Representatives. It will begin at 7 p.m., with Sharp moderating.
All three candidates, Democrat Tom Guild, independent Pat Martin and Republican incumbent Rep. James Lankford, have accepted invitations to participate.
At each forum, candidates will make brief opening and closing statements, and will answer written questions submitted from the audience and screened for relevance and duplication. Those planning to attend are encouraged to write out their questions in advance to help include as many questions as possible, although cards will be available at the forum so questions can be written there.
PAVE, the successor organization to the League of Women Voters of Pottawatomie County, is a non-partisan voter education group with several years' experience hosting forums. All forums are open to the public at no charge.
Monday, October 22, 2012
Staff Activity Report for October 7 - 13, 2012
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department
* Expo Parking Lot Improvements
> CGC, LLC has completed all work under the contract and project will be taken to City Commission at their November 5, 2012 Commission Meeting to accept the project and placing maintenance bonds into effect. Original contract bid was at $1,696,850.00 and final as-built construction costs paid to Contractor was at 1,645,631.93 ($51,218.07 under original contract price).
* Bryan & Independence Intersection Traffic Signal Project
> Project construction started October 1, 2012 and subcontractor (Rudy Construction) is proceeding with the widening portion of the project. Project was awarded to Traffic & Lighting Systems in the amount of $198,562.60. Concrete and paving work almost completed, and when Traffic Systems began placement of poles and mast arms for signal installation, they discovered to our pleasant surprise, existing conduit and electrical pull boxes that had been installed when the street was originally constructed in 1991. The conduit was pressure tested and checked, and is quite useable, and this will result in us of not having to install any new conduit, road bores or pull boxes at a savings of approximately $7,000 off of our current project. Overall, project is approximately 40% complete.
* Rehab Asphalt Streets Project (FY11-12)
> Project was awarded to Nash Construction in the amount of $589,090.00. Contractor began on 45th Street (Leo to Kickapoo) and completed that work; however, a few areas were rough and not as smooth riding as needed to be. City employed testing lab to determine exact areas out of compliance, and those results were given to Contractor to do corrective work to remedy the issue. City has received notification (Thurs. Oct 18th) that Contractor has completed the corrective work and believes street is now acceptable. The City will re-employ testing lab to determine if corrective work is in compliance and/or if other areas still need to be addressed. As we are now approaching the late fall-early winter timeframe of the year, staff will be recommending to hold off on proceeding with the current contract and to rebid the project after the first of the year. This is our annual asphalt streets maintenance contract and streets identified for milling and overlaying are Independence from Kickapoo to Airport Drive, Independence from Park to Broadway, MacArthur from Leo to Acme, and 45th Street from Kickapoo to Leo.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Rudy Construction was awarded the project in the amount of $98,624.00. Work on the Project started September 10, 2012 and project is approximately 95% completed. Slope walls and concrete work has been completed, the irrigation system installed, and landscaping plantings are to be placed beginning Wednesday, October 17th taking several days to complete. Remaining work is construction of the "Welcome to Shawnee" decorative sign that will be placed in the median.
* Kickapoo & Kulhbird Lane Safety Improvements
> C-P Integrated Services was awarded the project in the amount of $ 54,211.30. Project is 100% complete. Final as-built construction costs have been determined to be at $53,966.24. The Project will be taken for acceptance and placing maintenance bonds into effect at the City Commission November 5th meeting.
* Federal Street Bridge Repair Project (no change on project this week)
> City Staff has begun preparing plans and bid documents for the repair of the Federal Street Bridge over the railroad tracks. Final plans are completed, and we are awaiting comments and input from the BSNF whose railroad and right-of-way that the Federal Street Bridge crosses.
* Airport Trails Project (no change on project this week)
> Final construction plans were completed and the City Commission gave approval at their October 1, 2012 meeting for staff to advertise the project for bids. This project will be a complete removal and replacement of the existing trail(s) around the Airport, and trail widened to 10 feet, approximately 3.75 miles of trail. Bid opening for the project is scheduled for November 5, 2012.
* Bell Street Streetscape Project (from Farrall to 7th Street) (no change on project this week)
> Field survey work has begun on this proposed project which includes sidewalk construction along the east side of Bell Street, includes decorative light(s), and an enhanced lighted crosswalk at Bell & Farrall, if approved by ODOT. Anticipate having final construction plans to advertise project by mid-January 2013.
* Rehab Concrete Streets Project (FY11-12) (no change on project this week)
> City Commission awarded the project to All Roads in the amount of $387,409.00. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced. Focus of this contract will be on Independence from Center to Sequoyah, but a Notice to Proceed has not been issued yet until we know the scheduling of the remedial cleanup work that is to be done on Independence west of Center. That project is currently out for bids by the Oklahoma Corporation Commission and no date for construction start time has been set at this time.
* Kickapoo Street Widening Project (no change on project this week)
> ODOT has officially set the Kickapoo Paving Project on their November letting schedule, which means the project will be advertised and the Bid Opening set for November 15, 2012, with Award of Project coming at their Commission meeting of December 3, 2012. Anticipate construction starting by March 2013. Project is estimated to take 18-24 months. Kickapoo will not be closed, and two-way traffic will be maintained at all times. ODOT will handle project advertising, bid opening, bid award, and project administration & inspection. We will assist with inspections during project construction.
Street Department
> Repaired water-cut at 1209 Monroe (22x13)
> Repaired sewer-cut in alley between Union & Bell (16x10, 10x8, 8x7, and 5x4)
> Repaired the following water-cuts: 6 Northridge (19x13), Water Treatment Plant (12 ft of curb and &gutter), 11th & Florence (13x16), and Park & Kirk (28x12)
> Started intake repair at Beard & Farrall
> Repaired valve-cut at 11th & Pesotum (15x13)
> Patch truck ran 5 days
> Street Sweeper ran 4 days
> Bladed the following roads: Ingram Rd., Perry Rd., Post Office Lane, Walker Rd.(north), Pecan Grove (east and west)
> Bladed Public Works yard where rock/paving pile was removed by A-OK Railroad
Traffic Control Division
> Painted rail on Lake Road Bridge
> Installed street markers and replaced stop sign at Cherokee & Cheyenne
> Set up work zone for Utility Department on 11th
> Recovered drums, cones, flagging from Shawnee Pancake & Pilots Fly-in
> Recovered barricades, drums, cones for Family Promise 5K road race
> Recovered barricades from First Friday event
> Attended technology seminar in Midwest City
> Set up work zone for Utility Department on Margaret Street
> Replaced signal lamp for westbound green at Broadway & Highland
> Re-programmed school zone clock for Sequoyah school
> Set up work zone for Utility Department on access road by Taco Mayo (Kickapoo)
> Set up work zone for Utility Department on Market Street
> Replaced stop sign at 45th & Union
> Painted arrows only at MacArthur & Bryan
> Set up work zone for Utility Department on Kickapoo (Franklin - Midland)
> Set up work zone for Utility Department on Kickapoo (University - Pulaski)
> Removed low hanging tree limbs at 3304 N. Tucker
> Set out temporary stop sign at Shawnee & Edwards
> Checked intakes in sector 3
> Checked the intersection of Airport Drive & MacArthur
> Checked and repaired type I barricades that came in from the field
<HR>
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 4.332 Last week: *MGD - 4.297
> Pumped 1,330,347,000 MG to date compared to 1,292,252,000 MG for same period last year
> Performed routine plant maintenance and testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.049 **BOD - 9 mg/l ***TSS - 5
> Performed regular maintenance on the plant and routine water testing
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.131 **BOD - 2.0 mg/l ***TSS - 2.5
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 99, Water/Sewer Line Locates - 61, Leak Checks - 22, Cut-offs Replaced - 2, Main Breaks Repaired - 5, and Reset Water Meters - 9
> 4449 N. Kickapoo: replaced fire hydrant at Center & Main
Water Distribution (continued)
> Repaired the following main breaks: 6" mains at 26 Arapaho, 427 W. Pulaski, 900 N. Market, and 2425 N. Kickapoo, and an 8" main at 2205 N. Kickapoo
> Cleaned up and put top soil at several locations due to previous water main breaks
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 18,075 ft. Flushed (year to date) - 768,767 ft.
> Total Service Calls - 40, Sewer Lines Checked -25, Lift Stations Checked - 14, and Emergency Sewer Calls - 7
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Valve Maintenance (staff of 4)
> Located/performed serviceability check on valves at the following locations: Trinity & Faith, Cammack & Bell, Emmet & Bell, Faith & Bryan, Blaise & Faith, Eric & Faith, and Liberty & Faith
> Dug up/raised valve boxes at the following locations: 805 E. Grant and 11th & Cleveland
* Capital Projects
> Utility System Master Plan
On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. A Notice to Proceed was issued on June 25, 2012. Data loggers and flow meters have been ordered, and will be utilized for gathering data once received.
> Sanitary Sewer Rehab Project at Various Locations (Pipe Bursting)
Budgeted project amount is $1,000,000.00. This project will begin in the Spring of 2013.
> Airport Sewer Lift Station Rehab
Budgeted project amount $70,000.00. Actual project cost $139,918.00. Project was awarded to Slattery Construction, Woodward, Oklahoma. Project complete and upon inspecting the lift station a punch list of several items had been created. Electrical work was finished with the exception of the USB port.
> Water Line Replacement Project: Midland Street (no change on project this week)
City Commission, on September 17, 2012, awarded this project to Jordan Contractors in the amount of $495,871.00.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff prepared materials for the City Commission agenda.
> Staff prepared and presented materials to the Planning Commission during a Special Meeting.
> One nuisance abatement public hearing was held.
> The City has condemned 74 structures between 2011 and the date of this report.
> Staff attended the City Beautification meeting.
> Inspections staff conducted permit review and inspections on numerous projects.
> Staff attended the annual Oklahoma Planning Association annual conference
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Working on Park inspections
> Performing various repairs and graffiti removal in several city parks and buildings
> Mowing and weed eating in all areas including the Lake and dams
> Cleaned up trash dumped at the Lake (two locations)
* Cemetery Division (staff of 4)
> No burials last week
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage (Staff of 6)
> 33 units in last week with 44 total repairs to vehicles and equipment
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects
> Working on Community Center Tennis Court repurposing (basketball court)
> Looking at the RFQs received for the Municipal Swimming Pool. Will begin scheduling
interviews soon.
> Roofing Project at the Library has begun, near completion
> Floating Fishing Dock on Lake #1-Bid was awarded; new dock being manufactured
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Next monthly meeting will be held at 5:30 p.m., October 17, 2012 in the Airport Terminal
* Runway Rehabilitation Project
> Construction substantially complete
> Full runway open
> Final inspection held on September 25, 2012
> Punch list included addressing grass/sod issues and minor lighting issues: lighting issues have
been addressed and the sodding/seeding is underway.
* Parallel Taxiway Project (no change on project this week
> All construction complete
> FAA grant will remain open until all seeded areas have established a permanent root system
* Foreign Trade Zone Application (no change on project this week)
> Matthew Weaver reports that the application is under final agency review
* "Oklahoma Certified Site Program - Aerospace Park" (no change on project this week)
> Application is being completed by SEDF and airport staff
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 10/15/12 City Commission and Authorities agendas
> Assisted PCDA staff with agenda preparation and attended the PCDA meeting (10/11/12)
> Normal routine duties including tort claims, insurance on vehicles and property
* Utility Billing/Customer Service
> Routine customer service/billing transactions and issues
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> +27 News Incidents - 36 Completed = -9 Net gate/loss | 188 Outstanding
> Software Tech Ayers attended Global Software Conference
> Replaced Toughbook in K9 unit
> Various desktop refreshment / new systems built / ready to deploy
> Support for Financial Consultants on site
> Account use correction and profile setup for ATT connection and VNP
> Support for Cemetery Department for printing and scanning issues
Information Systems (continued)
> Review and attempt recovery of "suggested" contacts listing
> Hardware replacement in Police Records
> Started review of Electronic Voting system hardware for wiring
> Various PIO duties for information flow / social media posts/questions/answers
<HR>
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes of employees
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman's com
> Review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on year end
> Prepare statistical sections for CAFR
> Covered PCDA daily operations
> Worked on Fixed assets for Audit
> Worked with Auditors this week
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
> October 8, 4H Banquet
> October 11, Fire Prevention Week, Fire Clowns Show
> October 11, Tasty Affair
> October 12-14, Oklahoma Foundation Quarter Horse Show
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 90 emergency calls: Breakdown of calls: Fires - 6, Rescue/EMS - 61, Service
Calls - 6, Good Intent Calls - 4, False Alarms - 5, Special Incident - 1, False Alarms - 9, and
Hazardous Conditions - 4
* Prevention
New Construction Inspections
> Select Physical Therapy, 412 N. Broadway (project complete)
> Kickapoo Casino, MacArthur & Hwy 177
Requested/Administrative Inspections
> CTSA Daycare, 1533 N. McKinley
Permits & Onsite Inspections
> OBU Campus (bonfire)
* Training
> Continuation training three (3) Probationary Fire Fighters
> Seven (7) probationary Fire Fighters reported for Orientation and Training on October 5, 2012
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Worked on installation of radios in the Emergency Operations Center Radio Room
> Performed EOC radio tests on Wednesday morning
> Worked on radio inventory
* Emergency Management Technician
> Sent road closure information out to responders
> Received plat from Planning for review
> Received disaster reimbursement from State
> Submitted reimbursement documentation on 7 disasters to auditors
> Working on address for conditional use permit received by planning
* Emergency Management Director
> Worked on review process for telephone system proposals
> Activated the Emergency Operations Center and worked storm watch activities on Saturday
> Worked on development of combined county-wide training and exercise calendar for 2013
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 135 Total Citations: 79 Arrests: 28
> Officers arrested two subjects for trespassing on posted property / this was the property that had
the drug raid the week before
> Officers arrested subject for Social Host violation for having under age drug/alcohol party for
minors
> Qualified Sheriff Office deputies, Meeker PD, and the Citizen Potawatomi Tribal Police at the
firing range
* Dispatch
> Managed 1482 calls for service (Police/Fire/EMS)
* COPs Grant Program
> Worked School zones
> Follow up on drug tips
> Mall patrol
> Assisted evening shift patrol
> 3 felony arrests, Follow up on reported drug location
> Traffic stop w/ Marihuana recovered; file for out of custody warrant
> Two community events: Careers on Wheels and Retail safety day at Kmart with sentinels
> Face book surveillance / Followed up on cases
* CID
> 12 Cases Forwarded to CID for Review
> 3 Felony Cases Assigned / 1 Non Felony Case Assigned
> 7 Felony Cases Cleared / 1 Non Felony Case Cleared
> 1 Felony Filed through the DA's Office
> $269.99 Total Property Recovered
> Two Detectives at Supervisory School
* Accreditation: Lt. King-Accreditation Manager
> Instructed FTO Course for CLEET all week
* Evidence
> Number of evidence items brought in: 90
> Number of drug seizure items taken in: 6
> Amount of drug seizure money taken in: $505.00
> Number of items submitted to the OSBI: 24
> Number of items released from OSBI back to the Police Department: 9
> Number of police reports taken: 1
* Staff
> Police positions-59 / 2 open positions / 1 officer attending academy / 1 officer on light duty / 55
officers available
> Dispatch positions-13 / 6 available for service / 6 in training / one open position
> Animal Control Positions-4 / 4 available for service
* Animal Control
>Responded to 79 calls >Impounded 28 animals >10 animals reclaimed >4 animals adopted
Engineering Department
* Expo Parking Lot Improvements
> CGC, LLC has completed all work under the contract and project will be taken to City Commission at their November 5, 2012 Commission Meeting to accept the project and placing maintenance bonds into effect. Original contract bid was at $1,696,850.00 and final as-built construction costs paid to Contractor was at 1,645,631.93 ($51,218.07 under original contract price).
* Bryan & Independence Intersection Traffic Signal Project
> Project construction started October 1, 2012 and subcontractor (Rudy Construction) is proceeding with the widening portion of the project. Project was awarded to Traffic & Lighting Systems in the amount of $198,562.60. Concrete and paving work almost completed, and when Traffic Systems began placement of poles and mast arms for signal installation, they discovered to our pleasant surprise, existing conduit and electrical pull boxes that had been installed when the street was originally constructed in 1991. The conduit was pressure tested and checked, and is quite useable, and this will result in us of not having to install any new conduit, road bores or pull boxes at a savings of approximately $7,000 off of our current project. Overall, project is approximately 40% complete.
* Rehab Asphalt Streets Project (FY11-12)
> Project was awarded to Nash Construction in the amount of $589,090.00. Contractor began on 45th Street (Leo to Kickapoo) and completed that work; however, a few areas were rough and not as smooth riding as needed to be. City employed testing lab to determine exact areas out of compliance, and those results were given to Contractor to do corrective work to remedy the issue. City has received notification (Thurs. Oct 18th) that Contractor has completed the corrective work and believes street is now acceptable. The City will re-employ testing lab to determine if corrective work is in compliance and/or if other areas still need to be addressed. As we are now approaching the late fall-early winter timeframe of the year, staff will be recommending to hold off on proceeding with the current contract and to rebid the project after the first of the year. This is our annual asphalt streets maintenance contract and streets identified for milling and overlaying are Independence from Kickapoo to Airport Drive, Independence from Park to Broadway, MacArthur from Leo to Acme, and 45th Street from Kickapoo to Leo.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Rudy Construction was awarded the project in the amount of $98,624.00. Work on the Project started September 10, 2012 and project is approximately 95% completed. Slope walls and concrete work has been completed, the irrigation system installed, and landscaping plantings are to be placed beginning Wednesday, October 17th taking several days to complete. Remaining work is construction of the "Welcome to Shawnee" decorative sign that will be placed in the median.
* Kickapoo & Kulhbird Lane Safety Improvements
> C-P Integrated Services was awarded the project in the amount of $ 54,211.30. Project is 100% complete. Final as-built construction costs have been determined to be at $53,966.24. The Project will be taken for acceptance and placing maintenance bonds into effect at the City Commission November 5th meeting.
* Federal Street Bridge Repair Project (no change on project this week)
> City Staff has begun preparing plans and bid documents for the repair of the Federal Street Bridge over the railroad tracks. Final plans are completed, and we are awaiting comments and input from the BSNF whose railroad and right-of-way that the Federal Street Bridge crosses.
* Airport Trails Project (no change on project this week)
> Final construction plans were completed and the City Commission gave approval at their October 1, 2012 meeting for staff to advertise the project for bids. This project will be a complete removal and replacement of the existing trail(s) around the Airport, and trail widened to 10 feet, approximately 3.75 miles of trail. Bid opening for the project is scheduled for November 5, 2012.
* Bell Street Streetscape Project (from Farrall to 7th Street) (no change on project this week)
> Field survey work has begun on this proposed project which includes sidewalk construction along the east side of Bell Street, includes decorative light(s), and an enhanced lighted crosswalk at Bell & Farrall, if approved by ODOT. Anticipate having final construction plans to advertise project by mid-January 2013.
* Rehab Concrete Streets Project (FY11-12) (no change on project this week)
> City Commission awarded the project to All Roads in the amount of $387,409.00. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced. Focus of this contract will be on Independence from Center to Sequoyah, but a Notice to Proceed has not been issued yet until we know the scheduling of the remedial cleanup work that is to be done on Independence west of Center. That project is currently out for bids by the Oklahoma Corporation Commission and no date for construction start time has been set at this time.
* Kickapoo Street Widening Project (no change on project this week)
> ODOT has officially set the Kickapoo Paving Project on their November letting schedule, which means the project will be advertised and the Bid Opening set for November 15, 2012, with Award of Project coming at their Commission meeting of December 3, 2012. Anticipate construction starting by March 2013. Project is estimated to take 18-24 months. Kickapoo will not be closed, and two-way traffic will be maintained at all times. ODOT will handle project advertising, bid opening, bid award, and project administration & inspection. We will assist with inspections during project construction.
Street Department
> Repaired water-cut at 1209 Monroe (22x13)
> Repaired sewer-cut in alley between Union & Bell (16x10, 10x8, 8x7, and 5x4)
> Repaired the following water-cuts: 6 Northridge (19x13), Water Treatment Plant (12 ft of curb and &gutter), 11th & Florence (13x16), and Park & Kirk (28x12)
> Started intake repair at Beard & Farrall
> Repaired valve-cut at 11th & Pesotum (15x13)
> Patch truck ran 5 days
> Street Sweeper ran 4 days
> Bladed the following roads: Ingram Rd., Perry Rd., Post Office Lane, Walker Rd.(north), Pecan Grove (east and west)
> Bladed Public Works yard where rock/paving pile was removed by A-OK Railroad
Traffic Control Division
> Painted rail on Lake Road Bridge
> Installed street markers and replaced stop sign at Cherokee & Cheyenne
> Set up work zone for Utility Department on 11th
> Recovered drums, cones, flagging from Shawnee Pancake & Pilots Fly-in
> Recovered barricades, drums, cones for Family Promise 5K road race
> Recovered barricades from First Friday event
> Attended technology seminar in Midwest City
> Set up work zone for Utility Department on Margaret Street
> Replaced signal lamp for westbound green at Broadway & Highland
> Re-programmed school zone clock for Sequoyah school
> Set up work zone for Utility Department on access road by Taco Mayo (Kickapoo)
> Set up work zone for Utility Department on Market Street
> Replaced stop sign at 45th & Union
> Painted arrows only at MacArthur & Bryan
> Set up work zone for Utility Department on Kickapoo (Franklin - Midland)
> Set up work zone for Utility Department on Kickapoo (University - Pulaski)
> Removed low hanging tree limbs at 3304 N. Tucker
> Set out temporary stop sign at Shawnee & Edwards
> Checked intakes in sector 3
> Checked the intersection of Airport Drive & MacArthur
> Checked and repaired type I barricades that came in from the field
<HR>
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 4.332 Last week: *MGD - 4.297
> Pumped 1,330,347,000 MG to date compared to 1,292,252,000 MG for same period last year
> Performed routine plant maintenance and testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.049 **BOD - 9 mg/l ***TSS - 5
> Performed regular maintenance on the plant and routine water testing
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.131 **BOD - 2.0 mg/l ***TSS - 2.5
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 99, Water/Sewer Line Locates - 61, Leak Checks - 22, Cut-offs Replaced - 2, Main Breaks Repaired - 5, and Reset Water Meters - 9
> 4449 N. Kickapoo: replaced fire hydrant at Center & Main
Water Distribution (continued)
> Repaired the following main breaks: 6" mains at 26 Arapaho, 427 W. Pulaski, 900 N. Market, and 2425 N. Kickapoo, and an 8" main at 2205 N. Kickapoo
> Cleaned up and put top soil at several locations due to previous water main breaks
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 18,075 ft. Flushed (year to date) - 768,767 ft.
> Total Service Calls - 40, Sewer Lines Checked -25, Lift Stations Checked - 14, and Emergency Sewer Calls - 7
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Valve Maintenance (staff of 4)
> Located/performed serviceability check on valves at the following locations: Trinity & Faith, Cammack & Bell, Emmet & Bell, Faith & Bryan, Blaise & Faith, Eric & Faith, and Liberty & Faith
> Dug up/raised valve boxes at the following locations: 805 E. Grant and 11th & Cleveland
* Capital Projects
> Utility System Master Plan
On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. A Notice to Proceed was issued on June 25, 2012. Data loggers and flow meters have been ordered, and will be utilized for gathering data once received.
> Sanitary Sewer Rehab Project at Various Locations (Pipe Bursting)
Budgeted project amount is $1,000,000.00. This project will begin in the Spring of 2013.
> Airport Sewer Lift Station Rehab
Budgeted project amount $70,000.00. Actual project cost $139,918.00. Project was awarded to Slattery Construction, Woodward, Oklahoma. Project complete and upon inspecting the lift station a punch list of several items had been created. Electrical work was finished with the exception of the USB port.
> Water Line Replacement Project: Midland Street (no change on project this week)
City Commission, on September 17, 2012, awarded this project to Jordan Contractors in the amount of $495,871.00.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff prepared materials for the City Commission agenda.
> Staff prepared and presented materials to the Planning Commission during a Special Meeting.
> One nuisance abatement public hearing was held.
> The City has condemned 74 structures between 2011 and the date of this report.
> Staff attended the City Beautification meeting.
> Inspections staff conducted permit review and inspections on numerous projects.
> Staff attended the annual Oklahoma Planning Association annual conference
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Working on Park inspections
> Performing various repairs and graffiti removal in several city parks and buildings
> Mowing and weed eating in all areas including the Lake and dams
> Cleaned up trash dumped at the Lake (two locations)
* Cemetery Division (staff of 4)
> No burials last week
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage (Staff of 6)
> 33 units in last week with 44 total repairs to vehicles and equipment
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects
> Working on Community Center Tennis Court repurposing (basketball court)
> Looking at the RFQs received for the Municipal Swimming Pool. Will begin scheduling
interviews soon.
> Roofing Project at the Library has begun, near completion
> Floating Fishing Dock on Lake #1-Bid was awarded; new dock being manufactured
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Next monthly meeting will be held at 5:30 p.m., October 17, 2012 in the Airport Terminal
* Runway Rehabilitation Project
> Construction substantially complete
> Full runway open
> Final inspection held on September 25, 2012
> Punch list included addressing grass/sod issues and minor lighting issues: lighting issues have
been addressed and the sodding/seeding is underway.
* Parallel Taxiway Project (no change on project this week
> All construction complete
> FAA grant will remain open until all seeded areas have established a permanent root system
* Foreign Trade Zone Application (no change on project this week)
> Matthew Weaver reports that the application is under final agency review
* "Oklahoma Certified Site Program - Aerospace Park" (no change on project this week)
> Application is being completed by SEDF and airport staff
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 10/15/12 City Commission and Authorities agendas
> Assisted PCDA staff with agenda preparation and attended the PCDA meeting (10/11/12)
> Normal routine duties including tort claims, insurance on vehicles and property
* Utility Billing/Customer Service
> Routine customer service/billing transactions and issues
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> +27 News Incidents - 36 Completed = -9 Net gate/loss | 188 Outstanding
> Software Tech Ayers attended Global Software Conference
> Replaced Toughbook in K9 unit
> Various desktop refreshment / new systems built / ready to deploy
> Support for Financial Consultants on site
> Account use correction and profile setup for ATT connection and VNP
> Support for Cemetery Department for printing and scanning issues
Information Systems (continued)
> Review and attempt recovery of "suggested" contacts listing
> Hardware replacement in Police Records
> Started review of Electronic Voting system hardware for wiring
> Various PIO duties for information flow / social media posts/questions/answers
<HR>
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes of employees
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman's com
> Review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on year end
> Prepare statistical sections for CAFR
> Covered PCDA daily operations
> Worked on Fixed assets for Audit
> Worked with Auditors this week
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
> October 8, 4H Banquet
> October 11, Fire Prevention Week, Fire Clowns Show
> October 11, Tasty Affair
> October 12-14, Oklahoma Foundation Quarter Horse Show
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 90 emergency calls: Breakdown of calls: Fires - 6, Rescue/EMS - 61, Service
Calls - 6, Good Intent Calls - 4, False Alarms - 5, Special Incident - 1, False Alarms - 9, and
Hazardous Conditions - 4
* Prevention
New Construction Inspections
> Select Physical Therapy, 412 N. Broadway (project complete)
> Kickapoo Casino, MacArthur & Hwy 177
Requested/Administrative Inspections
> CTSA Daycare, 1533 N. McKinley
Permits & Onsite Inspections
> OBU Campus (bonfire)
* Training
> Continuation training three (3) Probationary Fire Fighters
> Seven (7) probationary Fire Fighters reported for Orientation and Training on October 5, 2012
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Worked on installation of radios in the Emergency Operations Center Radio Room
> Performed EOC radio tests on Wednesday morning
> Worked on radio inventory
* Emergency Management Technician
> Sent road closure information out to responders
> Received plat from Planning for review
> Received disaster reimbursement from State
> Submitted reimbursement documentation on 7 disasters to auditors
> Working on address for conditional use permit received by planning
* Emergency Management Director
> Worked on review process for telephone system proposals
> Activated the Emergency Operations Center and worked storm watch activities on Saturday
> Worked on development of combined county-wide training and exercise calendar for 2013
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 135 Total Citations: 79 Arrests: 28
> Officers arrested two subjects for trespassing on posted property / this was the property that had
the drug raid the week before
> Officers arrested subject for Social Host violation for having under age drug/alcohol party for
minors
> Qualified Sheriff Office deputies, Meeker PD, and the Citizen Potawatomi Tribal Police at the
firing range
* Dispatch
> Managed 1482 calls for service (Police/Fire/EMS)
* COPs Grant Program
> Worked School zones
> Follow up on drug tips
> Mall patrol
> Assisted evening shift patrol
> 3 felony arrests, Follow up on reported drug location
> Traffic stop w/ Marihuana recovered; file for out of custody warrant
> Two community events: Careers on Wheels and Retail safety day at Kmart with sentinels
> Face book surveillance / Followed up on cases
* CID
> 12 Cases Forwarded to CID for Review
> 3 Felony Cases Assigned / 1 Non Felony Case Assigned
> 7 Felony Cases Cleared / 1 Non Felony Case Cleared
> 1 Felony Filed through the DA's Office
> $269.99 Total Property Recovered
> Two Detectives at Supervisory School
* Accreditation: Lt. King-Accreditation Manager
> Instructed FTO Course for CLEET all week
* Evidence
> Number of evidence items brought in: 90
> Number of drug seizure items taken in: 6
> Amount of drug seizure money taken in: $505.00
> Number of items submitted to the OSBI: 24
> Number of items released from OSBI back to the Police Department: 9
> Number of police reports taken: 1
* Staff
> Police positions-59 / 2 open positions / 1 officer attending academy / 1 officer on light duty / 55
officers available
> Dispatch positions-13 / 6 available for service / 6 in training / one open position
> Animal Control Positions-4 / 4 available for service
* Animal Control
>Responded to 79 calls >Impounded 28 animals >10 animals reclaimed >4 animals adopted
Bulk Waste schedule for November 2012.
The curbside Bulk Waste schedule for November 2012 has been posted on our Sanitation Page. Click the link below to view it.
Friday, October 19, 2012
Annual Christmas Parade set for December 6
The annual Downtown Shawnee Christmas Parade will be held on December 6, 2012 in historic downtown Shawnee. The Parade begins at 6:30 PM and will run along Main Street from Beard Street to Minnesota Street. The theme for this year's Parade is "Winter Wonderland" and entries are encouraged to decorate accordingly.<br>
<br>
Entry forms may be picked up at the City Hall Annex Building(222 N. Broadway) and are due on November 15. There is no entry fee.<br>
<br>
Forms may also be downloaded here.<br>
<br>
Please call 878-1665 for questions.
<br>
Entry forms may be picked up at the City Hall Annex Building(222 N. Broadway) and are due on November 15. There is no entry fee.<br>
<br>
Forms may also be downloaded here.<br>
<br>
Please call 878-1665 for questions.
Monday, October 15, 2012
Police Foundation Concert - The Departed - Nov 10th at the Expo
<img src=http://www.ShawneeOK.org/Publications/Files/SPF-Concert12.JPG width=200 align=right>Dont miss the <b>Shawnee Police Foundations</b> presentation of <b>The Departed</b> (formerly Cross Canadian Ragweed) LIVE at hte Heart of Oklahoma Expo Center on November 10th, 2012. Come out and Back the Blue AND be entertained! Doors open at 7:00pm with Shiloh Steel opening the act at 7:30pm.
Tickets can be purchased at Sehorn Yamaha at 2555 N Harrison Ave or the Shawnee Chamber of Commerce at 131 N Bell Ave and are $20.00. Tickets at the door will be $25.00.
All funds raised by the Shawnee Police Foundation help to support YOUR Police department through purchases of equipment or services needed to better protect our citizens.
<a href=http://is.gd/pNb0cz target=_Blank>View/print the full flyer</a>
Tickets can be purchased at Sehorn Yamaha at 2555 N Harrison Ave or the Shawnee Chamber of Commerce at 131 N Bell Ave and are $20.00. Tickets at the door will be $25.00.
All funds raised by the Shawnee Police Foundation help to support YOUR Police department through purchases of equipment or services needed to better protect our citizens.
<a href=http://is.gd/pNb0cz target=_Blank>View/print the full flyer</a>
Friday, October 12, 2012
Staff Activity Report for September 30 - October 6, 2012
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department
* Rehab Asphalt Streets Project (FY11-12)
> Bid was awarded to Nash Construction in the amount of $589,090.00. Work began on 45th Street August 15th and was completed on August 27th. Nash Construction is in the process of correcting work on 45th Street, and once their work is completed to the satisfaction of City Staff, they will be allowed to proceed on with their contract. Anticipate corrective work on 45th to be completed by Friday, October 12, 2012. This is our annual asphalt streets maintenance contract and streets identified for milling and overlaying are Independence from Kickapoo to Airport Drive, Independence from Park to Broadway, MacArthur from Leo to Acme, and 45th Street from Kickapoo to Leo.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Rudy Construction was awarded the project in the amount of $98,624.00. Work on the Project started September 10, 2012 and project is approximately 90% completed. Slope walls and concrete work are completed. Waterline has been bored under Harrison to bring water to the median for the irrigation system. Remaining work is construction of the "Welcome to Shawnee" decorative sign, and planting of the landscaping plants and bushes.
* Kickapoo & Kulhbird Lane Safety Improvements
> C-P Integrated Services was awarded the project in the amount of $ 54,211.30. Project is 100% complete, and Final Inspection on Friday, October 5, 2012 revealed that all work had been satisfactorily completed. Final as-built quantities being determined for determination of final construction costs. The project consisted of lowering the decorative wall along Kickapoo in the vicinity of Burger King/ Phillips 66 to allow for safer site distances.
* Federal Street Bridge Repair Project
> City Staff has begun preparing plans and bid documents for the repair of the Federal Street Bridge over the railroad tracks. Final plans are completed, and we are awaiting comments and input from the BSNF whose railroad and right-of-way that the Federal Street Bridge crosses.
* Airport Trails Project (no change on project this week)
> Final construction plans were completed and the City Commission gave approval at their October 1, 2012 meeting for staff to advertise the project for bids. This project will be a complete removal and replacement of the existing trail(s) around the Airport, and trail widened to 10 feet, approximately 3.75 miles of trail. Bid opening for the project is scheduled for November 5, 2012.
* Bryan & Independence Intersection Traffic Signal Project (no change on project this week)
> Project construction started October 1, 2012 and subcontractor (Rudy Construction) is proceeding with the widening portion of the project. Project was awarded to Traffic & Lighting Systems in the amount of $198,562.60. The project consists of widening Independence on the east side of Bryan to allow for a designated left turn lane westbound.
* Bell Street Streetscape Project (from Farrall to 7th Street) (no change on project this week)
> Field survey work has begun on this proposed project which includes sidewalk construction along the east side of Bell Street, includes decorative light(s), and an enhanced lighted crosswalk at Bell & Farrall, if approved by ODOT. Anticipate having final construction plans to advertise project by mid-January 2013.
* Rehab Concrete Streets Project (FY11-12) (no change on project this week)
> City Commission awarded the project to All Roads in the amount of $387,409.00. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced. Focus of this contract will be on Independence from Center to Sequoyah, but a Notice to Proceed has not been issued yet until we know the scheduling of the remedial cleanup work that is to be done on Independence west of Center. That project is currently out for bids by the Oklahoma Corporation Commission and no date for construction start time has been set at this time.
* Expo Parking Lot Improvements (no change on project this week)
> CGC, LLC have essentially been completed this project. Contractor continues with correcting minor items on the punch list. A meeting is scheduled for October 2, 2012 with the Contractor to finalize quantities and go over their final pay application. Project will be taken to City Commission for acceptance and placement of maintenance bonds into effect at the Commission meeting of October 1, 2012.
* Kickapoo Street Widening Project (no change on project this week)
> ODOT has officially set the Kickapoo Paving Project on their November letting schedule, which means the project will be advertised and the Bid Opening set for November 15, 2012, with Award of Project coming at their Commission meeting of December 3, 2012. Anticipate construction starting by March 2013. Project is estimated to take 18-24 months. Kickapoo will not be closed, and two-way traffic will be maintained at all times. ODOT will handle project advertising, bid opening, bid award, and project administration & inspection. We will assist with inspections during project construction.
Street Department
> Replace concrete panels on Country Grove (north side) (65x11 and 82x11)
> Patch truck ran 4 days: repaired dip in road on Leo St., repaired a pothole at Kickapoo & Federal, and repaired several bad spots on Garrett's Lake Rd. east of Harrison.
> Street Sweeper ran 4 days: route 3 and at the Airport
> Hauled off material and brush from the Airport to the Public Works Service Center
> Repaired water-cut on MacArthur in one of the OBU driveways (10x10)
> Ran the street brush in the parking lot of the old Al James Building
> Bladed the following roads: Wolverine, Westech, Daley, and Acme
> Repaired a storm clay pipe
> Started water-cut at the Water Treatment Plant
Traffic Control Division
> Set up work zone for the Utility Department on Florence
> Set up work zones for the Utility Department on W. MacArthur
> Set up and recovered work zone for the Utility Department on Center
> Set up work zone for the Utility Department on Grant
> Set up work zone for the Utility Department on Broadway
Traffic Control (continued)
> Set out drums, cones, and barricades for the Shawnee Airport Pancake & Pilot Fly-in
> Set out barricades for Family Promise 5K Run
> Set out barricades for First Friday event
> Hung First Friday event banner
> Recovered barricades from Bison Bicycle Classic Race & Tour
> Finished event parking signs for airport event
> Worked Bison Classic Bicycle Race & Tour
> Painted rail on Lake Rd Bridge
> Removed stop signs at 7th & Broadway (north & south bound)
> Installed cross traffic does not stop signs at 7th & Broadway (east & west bound)
> Checked intakes in sector 3
> Assisted radio shop with storm siren on Kickapoo
> Checked type I barricades that came in from the field
<HR>
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 4.297 Last week: *MGD - 5.143
> Pumped 1,298,893,000 MG to date compared to 1,263,524,000 MG for same period last year
> Performed routine plant maintenance and testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.226 **BOD - 7 mg/l ***TSS - no test run this week
> Performed regular maintenance on the plant and routine water testing
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.455 **BOD - 3.6 mg/l ***TSS - 5.7
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 95, Water/Sewer Line Locates - 57, Leak Checks - 22, Cut-offs Replaced - 3, Main Breaks Repaired - 6, and Reset Water Meters - 4
> 4449 N. Kickapoo: replaced fire hydrant at Center & Main
> Repaired the following main breaks: 6" mains at Broadway & Kirk, 21 Northridge, 2320 Whispering Pine, 46 Chickasaw, 4" main at 411 N. Washington, and a 12" main at 39307 W. MacArthur.
> 4881 N. Harrison: Tapped 12" main with a 1" tap
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 17,150 ft. Flushed (year to date) - 750,692 ft.
> Total Service Calls - 39, Sewer Lines Checked -27, Lift Stations Checked - 15, and Emergency Sewer Calls - 2
> 26 Sequoyah: completed a point repair replacing 6" busted sewer main
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Valve Maintenance (staff of 4)
> Located and performed serviceability check on valves at the following locations: 11th & Center, Glenbrook & Timbers, Georgia & Park, 1922 Ridgecrest, Aspen & Timbers, River Birch & Timbers, 1933 Rain Tree, Bent Tree & Rain Tree, and 2117 Crooked Oak
> Installed inserta valve at the following location: Highland & Florence
* Capital Projects
> Utility System Master Plan (no change on project this week)
On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. A Notice to Proceed was issued on June 25, 2012. City Staff gathered maps, plans, and data requested. SRB will met with SMA staff on Friday, September 7th for interviews/updates to the Master Plan.
> Water Line Replacement Project: Midland Street (no change on project this week)
City Commission, on September 17, 2012, awarded this project to Jordan Contractors in the amount of 495,871.00.
> Airport Sewer Lift Station Rehab (no change on project this week)
Budgeted project amount $70,000.00. Actual project cost $139,918.00. Project was awarded to Slattery Construction, Woodward, Oklahoma. Project complete and upon inspecting the lift station a punch list of several items had been created. We tested the lift station and added additional items to the previous punch list. When the punch list has been completed, and all is approved, the lift station will be ready for acceptance.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff prepared materials for the regular Planning Commission meeting
> Staff prepared materials for the special Planning Commission meeting
> Inspection staff conducted numerous plan reviews and building inspections
> The Department issued four (4) new home permits in September
> Code enforcement staff is preparing for the Oklahoma Code Enforcement Association Fall
Conference which will be held in Shawnee this month
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Working on Park inspections
> Performing various repairs and graffiti removal in several city parks and buildings
> Mowing and weed eating in all areas including the Lake and dams
> Mow and weed eat at the Airport for the Fly-in
> Pushing/cleaning creeks back from streets
* Cemetery Division (staff of 4)
> 4 burials last week
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage (Staff of 6)
> 35 units in last week with 47 total repairs to vehicles and equipment
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects (no change on projects this week)
> Looking at the RFQs received for the Municipal Swimming Pool. Will begin scheduling
interviews soon.
> Roofing Project at the Library has begun, near completion
> Floating Fishing Dock on Lake #1-Bid was awarded; new dock being manufactured
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Next monthly meeting will be held at 5:30 p.m., October 17, 2012 in the Airport Terminal
* 2012 Pilots and Pancake Fly-in - Saturday, October 6, 2012
> The event was held Saturday, October 6, 2012
> Shawnee Sentinels and the Police Department provided traffic control and parking guidance
> Approximately 1,250 people attended despite the cold temperatures
* Parallel Taxiway Project (no change on project this week
> All construction complete and punch list items have been addressed
> FAA grant will remain open until all seeded areas have established a permanent root system
* Runway Rehabilitation Project (no change on project this week)
> Construction substantially complete
> Full runway open
> Final inspection held on September 25, 2012
> Punch list included addressing grass/sod issues and minor lighting issues
* Foreign Trade Zone Application (no change on project this week)
> Matthew Weaver reports that the application is under final agency review
* "Oklahoma Certified Site Program - Aerospace Park" (no change on project this week)
> Application is being completed by SEDF and airport staff
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 10/1/12 City Commission and Authorities minutes
> Attended Disaster Recordkeeping review
> Normal routine duties including tort claims, insurance on vehicles and property
> Filed 7 lien releases with the Pottawatomie County Clerk
> Filed 16 lien certifications with the Pottawatomie County Treasurer
* Utility Billing/Customer Service
> Zone 3 billing (10/04/12)
> Routine customer service/billing transactions and issues
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> +31 New Incidents / - 48 Closed Incidents = Net 17 closed - 197 Outstanding
> Finished build and deployment Fire Chief desktop
> Review / discussions for network firewall upgrades
> Review / discussions for continuous backup protection solutions
> General help for Police Records users
> Review / Quotes for Commission Chambers laptop / presentation / voting system
> Confirmed wireless device / access for auditors next week
> Investigation of Print Server issues
> Updated Firehouse Software to newest version
> Produced City Commission Meeting Live
> Edited/Rendered/Published archived Commission Meeting
> Review / Resolve Kiosk import account error
> Review / Assist Utility Billing on outside sewer rate questions
> Update linkage to ODOC Registrants site
> Review / Adjust web access for HR needs
<HR>
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes of employees
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman's com
> Review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance (no change on report this week)
> Worked on year end
> Prepare statistical sections for CAFR
> Covered PCDA daily operations
> Closed out books
> Worked on Fixed assets for Audit
> Worked on bank statements
> Prepare for audits to come
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
> October 1-6, Sugar & Spice Children's Consignment Sale
> October 2, Lions Club Circus
> October 4, OGE Meeting
> Mowing & weed eating of grounds
> Maintenance on grounds & buildings
> Start set up for following weeks events
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 102 emergency calls: Breakdown of calls: Fires - 5, Rescue/EMS - 68, Service
Calls - 10, Good Intent Calls - 10, False Alarms - 5, Special Incident - 1, and Hazardous
Conditions - 3
* Prevention
New Construction Inspections
> North Rock Creek School/Gymnasium (50%)
Consultations/Meetings
> Primrose Communities, 1901 N. Bryan
* Training
> Vehicle Extraction Training (Green Shift)
> Continuation training three (3) Probationary Fire Fighters
> Seven (7) probationary Fire Fighters reported for Orientation and Training on October 5, 2012
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Repaired antenna line on community warning siren/check antenna lines on remainder of sirens
> Worked on reconfiguration and installation of equipment on radio consoles in the EOC
> Performed weekly radio tests in EOC
> Repaired radio consoles in dispatch center
* Emergency Management Technician
> Scheduled blood drive for December at City Hall
> E-mailed road closing information to emergency response agencies
> Worked with municipal court on access to Blackboard connect for warrant calls
> Received and entered 2 storm shelter registrations in database
> Processed 3 address requests
> Coordinated new road name requests with county 9-1-1
* Emergency Management Director
> Hosted spotter training Webinar in EOC on Tuesday night. Submitted roster to National
Weather Service and e-mailed certificates to attendees
> Performed outdoor warning siren check at Noon on Wednesday
> Submitted quarterly reports for hazard mitigation planning and citizens corps grants
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 158 Total Citations: 81 / Handwritten Citations: 63 / E-Citations: 18(22.22%)
> Burglary in progress call - resulted in drug arrest and recovery of stolen vehicle
> Narcotics operation - 1201 E Farrall - three arrests with more arrest warrants to follow /
Shawnee PD, City Marshals, Absentee Shawnee PD and National Guard helicopter participated
in the raid
> Sentinels assisted with parking at Air Show
* Dispatch
> Managed 1566 calls for service (Police/Fire/EMS)
* COPs Grant Program
> Worked School zones, Drug tips, Mall patrol, and assisted evening and midnight patrol
> Traffic stops - 2 misdemeanor arrests
> Drug Enforcement Administration Drug Take Back event resulted in 28 lbs of old medication
turned in
> CI meth buy operation, recovered approximately 1 gram of meth, arrest one for possession of
CDS, 3 citations, 18 warrants served, applied for three felony arrests, and two search warrants
> Arrested 3, 2 warrants served while executing search warrant on Farrell and recovered
approximately 6 grams of meth, 80 grams of marijuana, 102 pills packaged for sale, three
firearms, seized- three TVs, surveillance equipment, 4-wheeler, and $505 in cash, Felony arrest
for possession of stolen vehicle/ felony kidnapping warrant, and 3 impounds.
* Accreditation: Lt. King-Accreditation Manager
> Conducted Policy Training for each shift
> Nuisance alarms letters distributed for the week: 1
> Currently working on Proofs of Compliance for accreditation
* Staff
> Police positions-59 / 2 open positions / 1 officer attending academy / 1 officer on light duty / 55
officers available
> Dispatch positions-13 / 6 available for service / 6 in training / one open position
> Animal Control Positions-4 / 4 available for service
* Animal Control
> Responded to 88 calls > Impounded 48 animals > 12 animals reclaimed
Engineering Department
* Rehab Asphalt Streets Project (FY11-12)
> Bid was awarded to Nash Construction in the amount of $589,090.00. Work began on 45th Street August 15th and was completed on August 27th. Nash Construction is in the process of correcting work on 45th Street, and once their work is completed to the satisfaction of City Staff, they will be allowed to proceed on with their contract. Anticipate corrective work on 45th to be completed by Friday, October 12, 2012. This is our annual asphalt streets maintenance contract and streets identified for milling and overlaying are Independence from Kickapoo to Airport Drive, Independence from Park to Broadway, MacArthur from Leo to Acme, and 45th Street from Kickapoo to Leo.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Rudy Construction was awarded the project in the amount of $98,624.00. Work on the Project started September 10, 2012 and project is approximately 90% completed. Slope walls and concrete work are completed. Waterline has been bored under Harrison to bring water to the median for the irrigation system. Remaining work is construction of the "Welcome to Shawnee" decorative sign, and planting of the landscaping plants and bushes.
* Kickapoo & Kulhbird Lane Safety Improvements
> C-P Integrated Services was awarded the project in the amount of $ 54,211.30. Project is 100% complete, and Final Inspection on Friday, October 5, 2012 revealed that all work had been satisfactorily completed. Final as-built quantities being determined for determination of final construction costs. The project consisted of lowering the decorative wall along Kickapoo in the vicinity of Burger King/ Phillips 66 to allow for safer site distances.
* Federal Street Bridge Repair Project
> City Staff has begun preparing plans and bid documents for the repair of the Federal Street Bridge over the railroad tracks. Final plans are completed, and we are awaiting comments and input from the BSNF whose railroad and right-of-way that the Federal Street Bridge crosses.
* Airport Trails Project (no change on project this week)
> Final construction plans were completed and the City Commission gave approval at their October 1, 2012 meeting for staff to advertise the project for bids. This project will be a complete removal and replacement of the existing trail(s) around the Airport, and trail widened to 10 feet, approximately 3.75 miles of trail. Bid opening for the project is scheduled for November 5, 2012.
* Bryan & Independence Intersection Traffic Signal Project (no change on project this week)
> Project construction started October 1, 2012 and subcontractor (Rudy Construction) is proceeding with the widening portion of the project. Project was awarded to Traffic & Lighting Systems in the amount of $198,562.60. The project consists of widening Independence on the east side of Bryan to allow for a designated left turn lane westbound.
* Bell Street Streetscape Project (from Farrall to 7th Street) (no change on project this week)
> Field survey work has begun on this proposed project which includes sidewalk construction along the east side of Bell Street, includes decorative light(s), and an enhanced lighted crosswalk at Bell & Farrall, if approved by ODOT. Anticipate having final construction plans to advertise project by mid-January 2013.
* Rehab Concrete Streets Project (FY11-12) (no change on project this week)
> City Commission awarded the project to All Roads in the amount of $387,409.00. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced. Focus of this contract will be on Independence from Center to Sequoyah, but a Notice to Proceed has not been issued yet until we know the scheduling of the remedial cleanup work that is to be done on Independence west of Center. That project is currently out for bids by the Oklahoma Corporation Commission and no date for construction start time has been set at this time.
* Expo Parking Lot Improvements (no change on project this week)
> CGC, LLC have essentially been completed this project. Contractor continues with correcting minor items on the punch list. A meeting is scheduled for October 2, 2012 with the Contractor to finalize quantities and go over their final pay application. Project will be taken to City Commission for acceptance and placement of maintenance bonds into effect at the Commission meeting of October 1, 2012.
* Kickapoo Street Widening Project (no change on project this week)
> ODOT has officially set the Kickapoo Paving Project on their November letting schedule, which means the project will be advertised and the Bid Opening set for November 15, 2012, with Award of Project coming at their Commission meeting of December 3, 2012. Anticipate construction starting by March 2013. Project is estimated to take 18-24 months. Kickapoo will not be closed, and two-way traffic will be maintained at all times. ODOT will handle project advertising, bid opening, bid award, and project administration & inspection. We will assist with inspections during project construction.
Street Department
> Replace concrete panels on Country Grove (north side) (65x11 and 82x11)
> Patch truck ran 4 days: repaired dip in road on Leo St., repaired a pothole at Kickapoo & Federal, and repaired several bad spots on Garrett's Lake Rd. east of Harrison.
> Street Sweeper ran 4 days: route 3 and at the Airport
> Hauled off material and brush from the Airport to the Public Works Service Center
> Repaired water-cut on MacArthur in one of the OBU driveways (10x10)
> Ran the street brush in the parking lot of the old Al James Building
> Bladed the following roads: Wolverine, Westech, Daley, and Acme
> Repaired a storm clay pipe
> Started water-cut at the Water Treatment Plant
Traffic Control Division
> Set up work zone for the Utility Department on Florence
> Set up work zones for the Utility Department on W. MacArthur
> Set up and recovered work zone for the Utility Department on Center
> Set up work zone for the Utility Department on Grant
> Set up work zone for the Utility Department on Broadway
Traffic Control (continued)
> Set out drums, cones, and barricades for the Shawnee Airport Pancake & Pilot Fly-in
> Set out barricades for Family Promise 5K Run
> Set out barricades for First Friday event
> Hung First Friday event banner
> Recovered barricades from Bison Bicycle Classic Race & Tour
> Finished event parking signs for airport event
> Worked Bison Classic Bicycle Race & Tour
> Painted rail on Lake Rd Bridge
> Removed stop signs at 7th & Broadway (north & south bound)
> Installed cross traffic does not stop signs at 7th & Broadway (east & west bound)
> Checked intakes in sector 3
> Assisted radio shop with storm siren on Kickapoo
> Checked type I barricades that came in from the field
<HR>
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 4.297 Last week: *MGD - 5.143
> Pumped 1,298,893,000 MG to date compared to 1,263,524,000 MG for same period last year
> Performed routine plant maintenance and testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.226 **BOD - 7 mg/l ***TSS - no test run this week
> Performed regular maintenance on the plant and routine water testing
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.455 **BOD - 3.6 mg/l ***TSS - 5.7
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 95, Water/Sewer Line Locates - 57, Leak Checks - 22, Cut-offs Replaced - 3, Main Breaks Repaired - 6, and Reset Water Meters - 4
> 4449 N. Kickapoo: replaced fire hydrant at Center & Main
> Repaired the following main breaks: 6" mains at Broadway & Kirk, 21 Northridge, 2320 Whispering Pine, 46 Chickasaw, 4" main at 411 N. Washington, and a 12" main at 39307 W. MacArthur.
> 4881 N. Harrison: Tapped 12" main with a 1" tap
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 17,150 ft. Flushed (year to date) - 750,692 ft.
> Total Service Calls - 39, Sewer Lines Checked -27, Lift Stations Checked - 15, and Emergency Sewer Calls - 2
> 26 Sequoyah: completed a point repair replacing 6" busted sewer main
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Valve Maintenance (staff of 4)
> Located and performed serviceability check on valves at the following locations: 11th & Center, Glenbrook & Timbers, Georgia & Park, 1922 Ridgecrest, Aspen & Timbers, River Birch & Timbers, 1933 Rain Tree, Bent Tree & Rain Tree, and 2117 Crooked Oak
> Installed inserta valve at the following location: Highland & Florence
* Capital Projects
> Utility System Master Plan (no change on project this week)
On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. A Notice to Proceed was issued on June 25, 2012. City Staff gathered maps, plans, and data requested. SRB will met with SMA staff on Friday, September 7th for interviews/updates to the Master Plan.
> Water Line Replacement Project: Midland Street (no change on project this week)
City Commission, on September 17, 2012, awarded this project to Jordan Contractors in the amount of 495,871.00.
> Airport Sewer Lift Station Rehab (no change on project this week)
Budgeted project amount $70,000.00. Actual project cost $139,918.00. Project was awarded to Slattery Construction, Woodward, Oklahoma. Project complete and upon inspecting the lift station a punch list of several items had been created. We tested the lift station and added additional items to the previous punch list. When the punch list has been completed, and all is approved, the lift station will be ready for acceptance.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff prepared materials for the regular Planning Commission meeting
> Staff prepared materials for the special Planning Commission meeting
> Inspection staff conducted numerous plan reviews and building inspections
> The Department issued four (4) new home permits in September
> Code enforcement staff is preparing for the Oklahoma Code Enforcement Association Fall
Conference which will be held in Shawnee this month
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Working on Park inspections
> Performing various repairs and graffiti removal in several city parks and buildings
> Mowing and weed eating in all areas including the Lake and dams
> Mow and weed eat at the Airport for the Fly-in
> Pushing/cleaning creeks back from streets
* Cemetery Division (staff of 4)
> 4 burials last week
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage (Staff of 6)
> 35 units in last week with 47 total repairs to vehicles and equipment
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects (no change on projects this week)
> Looking at the RFQs received for the Municipal Swimming Pool. Will begin scheduling
interviews soon.
> Roofing Project at the Library has begun, near completion
> Floating Fishing Dock on Lake #1-Bid was awarded; new dock being manufactured
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Next monthly meeting will be held at 5:30 p.m., October 17, 2012 in the Airport Terminal
* 2012 Pilots and Pancake Fly-in - Saturday, October 6, 2012
> The event was held Saturday, October 6, 2012
> Shawnee Sentinels and the Police Department provided traffic control and parking guidance
> Approximately 1,250 people attended despite the cold temperatures
* Parallel Taxiway Project (no change on project this week
> All construction complete and punch list items have been addressed
> FAA grant will remain open until all seeded areas have established a permanent root system
* Runway Rehabilitation Project (no change on project this week)
> Construction substantially complete
> Full runway open
> Final inspection held on September 25, 2012
> Punch list included addressing grass/sod issues and minor lighting issues
* Foreign Trade Zone Application (no change on project this week)
> Matthew Weaver reports that the application is under final agency review
* "Oklahoma Certified Site Program - Aerospace Park" (no change on project this week)
> Application is being completed by SEDF and airport staff
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 10/1/12 City Commission and Authorities minutes
> Attended Disaster Recordkeeping review
> Normal routine duties including tort claims, insurance on vehicles and property
> Filed 7 lien releases with the Pottawatomie County Clerk
> Filed 16 lien certifications with the Pottawatomie County Treasurer
* Utility Billing/Customer Service
> Zone 3 billing (10/04/12)
> Routine customer service/billing transactions and issues
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> +31 New Incidents / - 48 Closed Incidents = Net 17 closed - 197 Outstanding
> Finished build and deployment Fire Chief desktop
> Review / discussions for network firewall upgrades
> Review / discussions for continuous backup protection solutions
> General help for Police Records users
> Review / Quotes for Commission Chambers laptop / presentation / voting system
> Confirmed wireless device / access for auditors next week
> Investigation of Print Server issues
> Updated Firehouse Software to newest version
> Produced City Commission Meeting Live
> Edited/Rendered/Published archived Commission Meeting
> Review / Resolve Kiosk import account error
> Review / Assist Utility Billing on outside sewer rate questions
> Update linkage to ODOC Registrants site
> Review / Adjust web access for HR needs
<HR>
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes of employees
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman's com
> Review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance (no change on report this week)
> Worked on year end
> Prepare statistical sections for CAFR
> Covered PCDA daily operations
> Closed out books
> Worked on Fixed assets for Audit
> Worked on bank statements
> Prepare for audits to come
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
> October 1-6, Sugar & Spice Children's Consignment Sale
> October 2, Lions Club Circus
> October 4, OGE Meeting
> Mowing & weed eating of grounds
> Maintenance on grounds & buildings
> Start set up for following weeks events
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 102 emergency calls: Breakdown of calls: Fires - 5, Rescue/EMS - 68, Service
Calls - 10, Good Intent Calls - 10, False Alarms - 5, Special Incident - 1, and Hazardous
Conditions - 3
* Prevention
New Construction Inspections
> North Rock Creek School/Gymnasium (50%)
Consultations/Meetings
> Primrose Communities, 1901 N. Bryan
* Training
> Vehicle Extraction Training (Green Shift)
> Continuation training three (3) Probationary Fire Fighters
> Seven (7) probationary Fire Fighters reported for Orientation and Training on October 5, 2012
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Repaired antenna line on community warning siren/check antenna lines on remainder of sirens
> Worked on reconfiguration and installation of equipment on radio consoles in the EOC
> Performed weekly radio tests in EOC
> Repaired radio consoles in dispatch center
* Emergency Management Technician
> Scheduled blood drive for December at City Hall
> E-mailed road closing information to emergency response agencies
> Worked with municipal court on access to Blackboard connect for warrant calls
> Received and entered 2 storm shelter registrations in database
> Processed 3 address requests
> Coordinated new road name requests with county 9-1-1
* Emergency Management Director
> Hosted spotter training Webinar in EOC on Tuesday night. Submitted roster to National
Weather Service and e-mailed certificates to attendees
> Performed outdoor warning siren check at Noon on Wednesday
> Submitted quarterly reports for hazard mitigation planning and citizens corps grants
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 158 Total Citations: 81 / Handwritten Citations: 63 / E-Citations: 18(22.22%)
> Burglary in progress call - resulted in drug arrest and recovery of stolen vehicle
> Narcotics operation - 1201 E Farrall - three arrests with more arrest warrants to follow /
Shawnee PD, City Marshals, Absentee Shawnee PD and National Guard helicopter participated
in the raid
> Sentinels assisted with parking at Air Show
* Dispatch
> Managed 1566 calls for service (Police/Fire/EMS)
* COPs Grant Program
> Worked School zones, Drug tips, Mall patrol, and assisted evening and midnight patrol
> Traffic stops - 2 misdemeanor arrests
> Drug Enforcement Administration Drug Take Back event resulted in 28 lbs of old medication
turned in
> CI meth buy operation, recovered approximately 1 gram of meth, arrest one for possession of
CDS, 3 citations, 18 warrants served, applied for three felony arrests, and two search warrants
> Arrested 3, 2 warrants served while executing search warrant on Farrell and recovered
approximately 6 grams of meth, 80 grams of marijuana, 102 pills packaged for sale, three
firearms, seized- three TVs, surveillance equipment, 4-wheeler, and $505 in cash, Felony arrest
for possession of stolen vehicle/ felony kidnapping warrant, and 3 impounds.
* Accreditation: Lt. King-Accreditation Manager
> Conducted Policy Training for each shift
> Nuisance alarms letters distributed for the week: 1
> Currently working on Proofs of Compliance for accreditation
* Staff
> Police positions-59 / 2 open positions / 1 officer attending academy / 1 officer on light duty / 55
officers available
> Dispatch positions-13 / 6 available for service / 6 in training / one open position
> Animal Control Positions-4 / 4 available for service
* Animal Control
> Responded to 88 calls > Impounded 48 animals > 12 animals reclaimed
Tuesday, October 9, 2012
Shawnee Beautification Meeting Notice
AGENDA<br>
Shawnee Beautification Committee<br>
OCTOBER 11, 2012 - 4:00 PM<br>
Shawnee City Hall Emergency Operation Center Conference Room<br>
1) Call to Order.<br>
<br>
2) Roll Call and Declaration of a Quorum.<br>
<br>
3) Approval of Minutes for AUGUST 2012.<br>
<br>
4) Discussion on a Downtown Sprinkler System. (Tom Terry)<br>
<br>
5) Discussion on I-40 and Harrison Median Project. (Janet Turner/Tom Terry)<br>
<br>
6) Discussion on Repairs to Library Irrigation System. (Tom Terry)<br>
<br>
7) Discussion on Ideas for the Bell Street Planters. (Tom Terry)<br>
<br>
8) Discussion on the Options for Removal of Dead Trees. (Robert Cash)<br>
<br>
9) Discussion on Submissions for the City Wide Contest. (Janet Turner)<br>
<br>
10) Old Business.<br>
<br>
11) New Business.<br>
<br>
12) Comments.<br>
<br>
13) Adjournment<br>
<br>
Shawnee Beautification Committee<br>
OCTOBER 11, 2012 - 4:00 PM<br>
Shawnee City Hall Emergency Operation Center Conference Room<br>
1) Call to Order.<br>
<br>
2) Roll Call and Declaration of a Quorum.<br>
<br>
3) Approval of Minutes for AUGUST 2012.<br>
<br>
4) Discussion on a Downtown Sprinkler System. (Tom Terry)<br>
<br>
5) Discussion on I-40 and Harrison Median Project. (Janet Turner/Tom Terry)<br>
<br>
6) Discussion on Repairs to Library Irrigation System. (Tom Terry)<br>
<br>
7) Discussion on Ideas for the Bell Street Planters. (Tom Terry)<br>
<br>
8) Discussion on the Options for Removal of Dead Trees. (Robert Cash)<br>
<br>
9) Discussion on Submissions for the City Wide Contest. (Janet Turner)<br>
<br>
10) Old Business.<br>
<br>
11) New Business.<br>
<br>
12) Comments.<br>
<br>
13) Adjournment<br>
<br>
Monday, October 8, 2012
Staff Activity Report for September 23 - 29, 2012
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department
* Bell Street Streetscape Project (from Farrall to 7th Street)
> Field survey work has begun on this proposed project which includes sidewalk construction along the east side of Bell Street, includes decorative light(s), and an enhanced lighted crosswalk at Bell & Farrall, if approved by ODOT. Anticipate having final construction plans to advertise project by mid-January 2013
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Rudy Construction was awarded the project in the amount of $98,624.00. Work on the Project started September 10, 2012 and project is approximately 80% completed. The median just south of I-40 and north of Gordon Cooper Vo-Tech entrance is to have the concrete removed and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings. Also, there will be a "Welcome to Shawnee" sign placed within the median.
* Kickapoo & Kulhbird Lane Safety Improvements
> C-P Integrated Services was awarded the project in the amount of $ 54,211.30. Work started on this project on Monday, September 10, 2012. Contractor is approximately 95% complete with project. This project consists of lowering the decorative wall along Kickapoo in the vicinity of Burger King/ Phillips 66 to allow for safer site distances. Contractor has scheduled a final inspection with City Engineering staff for Friday, October 5, 2012 to go over the project and prepare a punch list of items to correct, if any.
* Airport Trails Project
> final construction plans were completed and the City Commission gave approval at their October 1, 2012 meeting for staff to advertise the project for bids. This project will be a complete removal and replacement of the existing trail(s) around the Airport, and trail widened to 10 feet, approximately 3.75 miles of trail. Bid opening for the project is scheduled for November 5, 2012.
* Bryan & Independence Intersection Traffic Signal Project
> Project construction started October 1, 2012 and subcontractor (Rudy Construction) is proceeding with the widening portion of the project. Project was awarded to Traffic & Lighting Systems in the amount of $198,562.60. The project consists of widening Independence on the east side of Bryan to allow for a designated left turn lane westbound.
* Rehab Asphalt Streets Project (FY11-12)
> Bids was awarded to Nash Construction in the amount of $589,090.00, and the City Commission awarded the project to them on July 16, 2012. Work began on 45th Street August 15th and was completed on August 27th. The resurfacing surface of 45th was somewhat rough in locations in the opinion of the City Construction Inspector. The City employed a testing lab (EST, Inc.) to conduct smoothness testing and they reported areas of the street are measurably out of tolerance. Information has been given to Nash Construction, and they are to be onsite, Tuesday, October 9, 2012 to begin diamond grinding areas to get the surfacing acceptable to City staff. This is our annual asphalt streets maintenance contract and streets identified for milling and overlaying are Independence from Kickapoo to Airport Drive, Independence from Park to Broadway, MacArthur from Leo to Acme, and 45th Street from Kickapoo to Leo.
* Rehab Concrete Streets Project (FY11-12) (no change on project this week)
> City Commission awarded the project to All Roads in the amount of $387,409.00. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced. Focus of this contract will be on Independence from Center to Sequoyah, but a Notice to Proceed has not been issued yet until we know the scheduling of the remedial cleanup work that is to be done on Independence west of Center. That project is currently out for bids by the Oklahoma Corporation Commission and no fixed date for construction start time has been set at this time.
* Federal Street Bridge Repair Project (no change on project this week)
> City Staff has begun preparing plans and bid documents for the repair of the Federal Street Bridge over the railroad tracks. Anticipate being able to let this project for bids October 2012.
* Expo Parking Lot Improvements (no change on project this week)
> CGC, LLC have essentially been completed this project. Contractor continues with correcting minor items on the punch list. A meeting is scheduled for October 2, 2012 with the Contractor to finalize quantities and go over their final pay application. Project will be taken to City Commission for acceptance and placement of maintenance bonds into effect at the Commission meeting of October 1, 2012.
* Kickapoo Street Widening Project (no change on project this week)
> ODOT has officially set the Kickapoo Paving Project on their November letting schedule, which means the project will be advertised and the Bid Opening set for November 15, 2012, with Award of Project coming at their Commission meeting of December 3, 2012. Anticipate construction starting by March 2013. Project is estimated to take 18-24 months. Kickapoo will not be closed, and two-way traffic will be maintained at all times. ODOT will handle project advertising, bid opening, bid award, and project administration & inspection. We will assist with inspections during project construction.
Street Department
> Replace concrete panels on Country Grove (northside) (164x11) (60% complete)
> Saw-cut water and valve cuts: Main & Oak, 11th & Florence, and Park & Kirk
> Roads graded: Wolverine, Westech, Nix Allen, Terrell, and Daley Lane
> Ran intakes 2 days
Traffic Control Division
> Painted stop bars and arrows on crosswalks at Beard & Farrall and Bryan & Highland
> Replaced street marker for Hayes & Kickapoo
> Installed street markers for Margaret Manor addition
> Worked Bison Bicycle Classic Race & Tour (29 Sept 12)
> Started painting railing on Lake Road Bridge
> Set up work zone for Utility Department at Forrest & Pottenger and 11th & Pesotum
> Checked intakes in sector 3
> Reset street marker for Aspen & Cypress
> Worked on signs for Shawnee Pancake & Fly-in event
> Replaced end of road marker on Walker Rd
> Checked the southbound left turn signal at Kickapoo & MacArthur
> Set out type III barricade at Kennedy & Independence for Expo Center
> Straighten signs around town
> Checked the intersection of I-40 & Kickapoo and Broadway & Highland
> Replaced clock for school zone light on Highland
> Checked type I barricades that came in from the field
<hr>
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 5.143 Last week: *MGD - 4.684
> Pumped 1,230,173,000 MG to date compared to 1,201,598,000 MG for same period last year
> Performed routine plant maintenance and testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.208 **BOD - 7 mg/l ***TSS - no test run this week
> Performed regular maintenance on the plant and routine water testing
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.469 **BOD - 3.6 mg/l ***TSS - 5.7
> Hauled 572,500 gallons so far for the month of September
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 126, Water/Sewer Line Locates - 61, Leak Checks - 42, Cut-offs Replaced - 2, Main Breaks Repaired - 3, and Reset Water Meters - 4
> 4449 N. Kickapoo: rebuilt fire hydrant and replaced/oiled breakaway kit
> Repaired the following main breaks: 12" main at 4817 N. Kickapoo, 6" main at Pottenger & Forrest, and a 4" main at 312 W. 32nd
> 422 N. Oklahoma: repaired the service line
> Worked shop tickets
> Flushed two fire hydrants on costumer request
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 20,650 ft. Flushed (year to date) - 733,542 ft.
> Total Service Calls - 45, Sewer Lines Checked -32, Lift Stations Checked - 15, and Emergency Sewer Calls - 3
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Valve Maintenance (staff of 4)
> Located and performed serviceability check on valves at the following locations: Ellis & Rosa, Walnut & Lindale, Walnut & Osage, Walnut & Draper, Oakland & Harrison, Draper & Whittaker, McKinley & Highland, Anna & McKinley, McKinley & Darrow, Wayne & McKinley, Tucker & Payne, Grant & Tucker, Tucker & Jefferson, and Ridgewood & Tucker
> Installed inserta valve at the following location: 11th & Pesotum
* Construction Inspector
> Gray Stone water line installation is complete; Bac-t samples were taken. DEQ results were negative on the first sample, but positive on the second. Contractor has reloaded line with chlorine and I will retest next week.
> Central Disposal Office Facility: Jordan Contractors bored HWY 18 north of 45th Street for a new water line to serve the new office facility. Bac-t samples were taken and the results were negative, setting up a time to pressure test line.
* Capital Projects
> Utility System Master Plan (no change on project this week)
On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. A Notice to Proceed was issued on June 25, 2012. City Staff gathered maps, plans, and data requested. SRB will met with SMA staff on Friday, September 7th for interviews/updates to the Master Plan.
> Water Line Replacement Project: Lakeview Estates (no change on project this week)
Budgeted project amount $257,875.00. All testing is complete on Lakeview; completed installing sod in yards; awaiting final pay request.
> Water Line Replacement Project: Midland Street (no change on project this week)
City Commission, on September 17, 2012, awarded this project to Jordan Contractors in the amount of 495,871.00.
> Airport Sewer Lift Station Rehab
Budgeted project amount $70,000.00. Actual project cost $139,918.00. Project was awarded to Slattery Construction, Woodward, Oklahoma. Project complete and upon inspecting the lift station a punch list of several items had been created. We tested the lift station and added additional items to the previous punch list. When the punch list has been completed, and all is approved, the lift station will be ready for acceptance.
<hr>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff prepared reports for the regular Planning Commission meeting on October 3.
> Staff prepared reports for the Special Planning Commission meeting on October 10.
> Staff reviewed revised development plans for an ongoing project nearing completion.
> Staff processed land use application of various sort.
> Staff met with developers and reviewed future projects.
> Staff attended the Downtown Revitalization meeting led by the University of Oklahoma.
<hr>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Working on Park inspections
> Performing various repairs and graffiti removal in several city parks and buildings
> Mowing and weed eating in all areas including the Lake and dams
> Pushing/cleaning creeks back from streets
> Mosquito spraying on Tuesday and Thursday evenings
> Delivered 20 tables to the Library for their book sale and 1 bleacher to the Depot for a
Homecoming event
* Cemetery Division (staff of 4)
> No burials last week
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage (Staff of 6)
> Inspecting 2005-2008 Crown Vics for steering problems; no recall at this time; repaired two
units due to steering problems
> 29 units in last week with 39 total repairs to vehicles and equipment
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects
> Looking at the RFQs received for the Municipal Swimming Pool. Will begin scheduling
interviews soon.
> Roofing Project at the Library has begun, near completion
> Floating Fishing Dock on Lake #1-Bid was awarded; new dock being manufactured
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
<hr>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Next monthly meeting will be held at 5:30 p.m., October 17, 2012 in the Airport Terminal
* Parallel Taxiway Project (no change on project this week)
> All construction complete and punch list items have been addressed
> FAA grant will remain open until all seeded areas have established a permanent root system
* Runway Rehabilitation Project (no change on project this week)
> Construction substantially complete
> Full runway open
> Final inspection held on September 25, 2012
> Punch list included addressing grass/sod issues and minor lighting issues
* Foreign Trade Zone Application (no change on project this week)
> Matthew Weaver reports that the application is under final agency review
* "Oklahoma Certified Site Program - Aerospace Park" (no change on project this week)
> Application is being completed by SEDF and airport staff
* 2012 Pilots and Pancake Fly-in - Saturday, October 6, 2012
> Planning for larger air show including acrobatic planes
> The Shawnee Police Department, Shawnee Sentinels, and the Traffic Control Department will
be providing traffic control and parking guidance. The Fire Department will be providing a
manned fire truck as required by the FAA.
<hr>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 10/1/12 City Commission and Authorities agendas
> Attended special called PCDA meeting (9/28/12) and preparation of minutes
> Normal routine duties including tort claims, insurance on vehicles and property
> Filed 6 public nuisance liens and 1 public nuisance lien release with the Pottawatomie County
Clerk
> Filed 12 lien certifications with the Pottawatomie County Treasurer
* Utility Billing/Customer Service
> Zone 3 cut-off for non-payment (9/27/12)
> Zone 2 billing (9/27/12)
> Routine customer service/billing transactions and issues
> Total kiosk payments at Homeland Stores in September - $12,219.11
> Total amount of delinquent bills collected by staff in September - $2,990.48
<hr>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> +20 Incidents / -14 Completed = Net 6 Gain - 214 Outstanding
> CIO Nolen attended and presented at OML / OGITA Conference in OKC
◦Presented topics included iPad 101, iPad 202, Remote Access/Desktops, and iPads in Daily
Government Use
◦Nolen also assisted and manned the OGITA booth during the conference
> Reviewed/resolve Animal Shelter connectivity outage
> Assisted Police with security video data retrieval
> Reviewed / adjusted backups on RDP server
> Assisted Fire end user issues
> Photos for seven new firemen for access control / ID cards
> Validate usernames and passwords for court cash collections accounts
> Updated Police mobile PC's, review registrant website needs
> Assist finance in regard to processing Worker Comp third party checks
> Speed test for CIO for Net Motion vs Non Net Motion systems
> Reset Access Control node at Public Works due to performance issues
> Generate multiple Access Control / ID cards for Fire and other employees
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes of employees
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman's com
> Review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
<hr>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on year end
> Prepare statistical sections for CAFR
> Covered PCDA daily operations
> Closed out books
> Worked on Fixed assets for Audit
> Worked on bank statements
> Prepare for audits to come
<hr>
EXPOSITION CENTER/Mike Jackson, Operations Manager
> September 24-29, FMCA RV Rally; 510 rigs, 784 nights stayed
<hr>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 108 emergency calls: Breakdown of calls: Fires - 1, Rescue/EMS - 84, Service
Calls - 5, Good Intent Calls - 11, False Alarms - 3, and Hazardous Conditions: 4
* Prevention
New Construction Inspections
> Primrose Communities, 1901 N. Bryan (B-Wing sprinkler system) Requested/Administrative Inspections
> St. Gregory's Remodel
Permits/On-site Inspections
> 1200 W. Benedict (open burn)
> Shawnee High School (fireworks)
* Training
> Continuation training three (3) Probationary Fire Fighters
> Seven (7) probationary Fire Fighters reported for Orientation and Training on Sept. 24, 2012
> Child Passenger Safety Technician Course taken by 13 members
<hr>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Repaired emergency lights on 2 Police Vehicles
> Repaired radar equipment in 1 Police Vehicle
> Installed new wireless receiver at the Police Pistol Range
> Installed radio in Fire Station 3 hazmat trailer prime mover
> Replaced 2 damage radios at Fire Station 1 and sent damaged radios to the factory repair depot
> Conducted weekly EOC radio tests on Wednesday morning
* Emergency Management Technician
> Received 30 registrations for storm spotter webinar
> Worked with AT & T/Co 911 on MSAG correction on new address
> Processed paperwork for new employees Blood borne pathogens prevention program files
> Received 3 plats for review.
> Worked with Municipal Court employees to utilize BlackBoard Connect for contacting
individuals with outstanding warrants.
* Emergency Management Director
> Attended County Commissioners Meeting on Monday afternoon
> Attended the County Fire Chiefs meeting in Brooksville on Tuesday night
> Participated in the EM group radio tests on Tuesday night
> Attended the Oklahoma Municipal League conference in OKC on Wednesday and Thursday
> Directed Storm Watch activation on Wednesday afternoon and evening
> Prepared and submitted Quarterly Report for EMPG sub-grant
<hr>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 137 Total Citations: 55 / Handwritten Citations: 38 / E-Citations: 17(30.91%)
> Arrested: 16
> Hit and Run accident with injury - victim is 11 yrs old / suspect apprehended is 17 yrs old
> Fight at VFW - Warrants being sought on multiple suspects
> Officers worked Burglary I / Robbery at Chapel Ridge Apartments - suspects known -filed for
warrants
> Suicide by firearm
> Annual Firearms Qualifications
> Two officers completed Investigator Academy
> Two officers attended FBI Negotiator training course
* Dispatch
> Managed 1563 calls for service (Police/Fire/EMS)
* COPs Grant Program
> Attended CLEET training
> Shawnee Police Foundation Golf Tournament Fund Raiser
> Assisted Absentee Shawnee Police
> Follow up on drug tip lead
> Assist evening shift patrol, worked Day Shift, School patrols and traffic 2 citations
> Two consent to search for narcotics performed
> Drug take back program at the mall
* CID
> 10 Cases Forwarded to CID for Review
> 9 Felony Cases Assigned / 4 Non Felony Cases Assigned
> 12 Felony Cases Cleared
> 6 Non Felony Cases Cleared
> 4 Felony Cases filed through the DA's office
> 1 NFN Case being looked into
> 2 Total Arrests Made
> $500.00 Total Property Recovered
> 2 Call Outs
* Accreditation: Lt. King-Accreditation Manager
> Completed Policy Review with Union; Made final corrections
> Policy Review Process is complete
> Policy Review Folders complete; next step is preparing Standard Work Sheets
> Conducted In-Service Training for Dispatch on Open Carr
> Conducted Policy Training for each shift
> Met with school representatives regarding nuisance alarms
* Evidence
> Number of evidence items brought in: 64
> Number of evidence items released: 10
> Number of found property items taken in: 13
> Number of items submitted to the OSBI: 8
> Number of items released from OSBI back to the Police Department: 4
> Number of evidence disposition files/cases cleared: 10
> Number of police reports taken: 1
> Performed Firearms Qualification on Wednesday
> Alarm Installation at Public Works Storage Building on Thursday
* Staff
> Police positions-59 / 2 open positions / 1 officer attending academy / 56 officers available
> Dispatch positions-13 / 6 available for service / 6 in training / one open position
> Animal Control Positions-4 / 4 available for service
* Animal Control
> Responded to 83 calls > Impounded 38 animals > Adopted out 3 animals
Engineering Department
* Bell Street Streetscape Project (from Farrall to 7th Street)
> Field survey work has begun on this proposed project which includes sidewalk construction along the east side of Bell Street, includes decorative light(s), and an enhanced lighted crosswalk at Bell & Farrall, if approved by ODOT. Anticipate having final construction plans to advertise project by mid-January 2013
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Rudy Construction was awarded the project in the amount of $98,624.00. Work on the Project started September 10, 2012 and project is approximately 80% completed. The median just south of I-40 and north of Gordon Cooper Vo-Tech entrance is to have the concrete removed and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings. Also, there will be a "Welcome to Shawnee" sign placed within the median.
* Kickapoo & Kulhbird Lane Safety Improvements
> C-P Integrated Services was awarded the project in the amount of $ 54,211.30. Work started on this project on Monday, September 10, 2012. Contractor is approximately 95% complete with project. This project consists of lowering the decorative wall along Kickapoo in the vicinity of Burger King/ Phillips 66 to allow for safer site distances. Contractor has scheduled a final inspection with City Engineering staff for Friday, October 5, 2012 to go over the project and prepare a punch list of items to correct, if any.
* Airport Trails Project
> final construction plans were completed and the City Commission gave approval at their October 1, 2012 meeting for staff to advertise the project for bids. This project will be a complete removal and replacement of the existing trail(s) around the Airport, and trail widened to 10 feet, approximately 3.75 miles of trail. Bid opening for the project is scheduled for November 5, 2012.
* Bryan & Independence Intersection Traffic Signal Project
> Project construction started October 1, 2012 and subcontractor (Rudy Construction) is proceeding with the widening portion of the project. Project was awarded to Traffic & Lighting Systems in the amount of $198,562.60. The project consists of widening Independence on the east side of Bryan to allow for a designated left turn lane westbound.
* Rehab Asphalt Streets Project (FY11-12)
> Bids was awarded to Nash Construction in the amount of $589,090.00, and the City Commission awarded the project to them on July 16, 2012. Work began on 45th Street August 15th and was completed on August 27th. The resurfacing surface of 45th was somewhat rough in locations in the opinion of the City Construction Inspector. The City employed a testing lab (EST, Inc.) to conduct smoothness testing and they reported areas of the street are measurably out of tolerance. Information has been given to Nash Construction, and they are to be onsite, Tuesday, October 9, 2012 to begin diamond grinding areas to get the surfacing acceptable to City staff. This is our annual asphalt streets maintenance contract and streets identified for milling and overlaying are Independence from Kickapoo to Airport Drive, Independence from Park to Broadway, MacArthur from Leo to Acme, and 45th Street from Kickapoo to Leo.
* Rehab Concrete Streets Project (FY11-12) (no change on project this week)
> City Commission awarded the project to All Roads in the amount of $387,409.00. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced. Focus of this contract will be on Independence from Center to Sequoyah, but a Notice to Proceed has not been issued yet until we know the scheduling of the remedial cleanup work that is to be done on Independence west of Center. That project is currently out for bids by the Oklahoma Corporation Commission and no fixed date for construction start time has been set at this time.
* Federal Street Bridge Repair Project (no change on project this week)
> City Staff has begun preparing plans and bid documents for the repair of the Federal Street Bridge over the railroad tracks. Anticipate being able to let this project for bids October 2012.
* Expo Parking Lot Improvements (no change on project this week)
> CGC, LLC have essentially been completed this project. Contractor continues with correcting minor items on the punch list. A meeting is scheduled for October 2, 2012 with the Contractor to finalize quantities and go over their final pay application. Project will be taken to City Commission for acceptance and placement of maintenance bonds into effect at the Commission meeting of October 1, 2012.
* Kickapoo Street Widening Project (no change on project this week)
> ODOT has officially set the Kickapoo Paving Project on their November letting schedule, which means the project will be advertised and the Bid Opening set for November 15, 2012, with Award of Project coming at their Commission meeting of December 3, 2012. Anticipate construction starting by March 2013. Project is estimated to take 18-24 months. Kickapoo will not be closed, and two-way traffic will be maintained at all times. ODOT will handle project advertising, bid opening, bid award, and project administration & inspection. We will assist with inspections during project construction.
Street Department
> Replace concrete panels on Country Grove (northside) (164x11) (60% complete)
> Saw-cut water and valve cuts: Main & Oak, 11th & Florence, and Park & Kirk
> Roads graded: Wolverine, Westech, Nix Allen, Terrell, and Daley Lane
> Ran intakes 2 days
Traffic Control Division
> Painted stop bars and arrows on crosswalks at Beard & Farrall and Bryan & Highland
> Replaced street marker for Hayes & Kickapoo
> Installed street markers for Margaret Manor addition
> Worked Bison Bicycle Classic Race & Tour (29 Sept 12)
> Started painting railing on Lake Road Bridge
> Set up work zone for Utility Department at Forrest & Pottenger and 11th & Pesotum
> Checked intakes in sector 3
> Reset street marker for Aspen & Cypress
> Worked on signs for Shawnee Pancake & Fly-in event
> Replaced end of road marker on Walker Rd
> Checked the southbound left turn signal at Kickapoo & MacArthur
> Set out type III barricade at Kennedy & Independence for Expo Center
> Straighten signs around town
> Checked the intersection of I-40 & Kickapoo and Broadway & Highland
> Replaced clock for school zone light on Highland
> Checked type I barricades that came in from the field
<hr>
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 5.143 Last week: *MGD - 4.684
> Pumped 1,230,173,000 MG to date compared to 1,201,598,000 MG for same period last year
> Performed routine plant maintenance and testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.208 **BOD - 7 mg/l ***TSS - no test run this week
> Performed regular maintenance on the plant and routine water testing
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.469 **BOD - 3.6 mg/l ***TSS - 5.7
> Hauled 572,500 gallons so far for the month of September
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 126, Water/Sewer Line Locates - 61, Leak Checks - 42, Cut-offs Replaced - 2, Main Breaks Repaired - 3, and Reset Water Meters - 4
> 4449 N. Kickapoo: rebuilt fire hydrant and replaced/oiled breakaway kit
> Repaired the following main breaks: 12" main at 4817 N. Kickapoo, 6" main at Pottenger & Forrest, and a 4" main at 312 W. 32nd
> 422 N. Oklahoma: repaired the service line
> Worked shop tickets
> Flushed two fire hydrants on costumer request
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 20,650 ft. Flushed (year to date) - 733,542 ft.
> Total Service Calls - 45, Sewer Lines Checked -32, Lift Stations Checked - 15, and Emergency Sewer Calls - 3
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Valve Maintenance (staff of 4)
> Located and performed serviceability check on valves at the following locations: Ellis & Rosa, Walnut & Lindale, Walnut & Osage, Walnut & Draper, Oakland & Harrison, Draper & Whittaker, McKinley & Highland, Anna & McKinley, McKinley & Darrow, Wayne & McKinley, Tucker & Payne, Grant & Tucker, Tucker & Jefferson, and Ridgewood & Tucker
> Installed inserta valve at the following location: 11th & Pesotum
* Construction Inspector
> Gray Stone water line installation is complete; Bac-t samples were taken. DEQ results were negative on the first sample, but positive on the second. Contractor has reloaded line with chlorine and I will retest next week.
> Central Disposal Office Facility: Jordan Contractors bored HWY 18 north of 45th Street for a new water line to serve the new office facility. Bac-t samples were taken and the results were negative, setting up a time to pressure test line.
* Capital Projects
> Utility System Master Plan (no change on project this week)
On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. A Notice to Proceed was issued on June 25, 2012. City Staff gathered maps, plans, and data requested. SRB will met with SMA staff on Friday, September 7th for interviews/updates to the Master Plan.
> Water Line Replacement Project: Lakeview Estates (no change on project this week)
Budgeted project amount $257,875.00. All testing is complete on Lakeview; completed installing sod in yards; awaiting final pay request.
> Water Line Replacement Project: Midland Street (no change on project this week)
City Commission, on September 17, 2012, awarded this project to Jordan Contractors in the amount of 495,871.00.
> Airport Sewer Lift Station Rehab
Budgeted project amount $70,000.00. Actual project cost $139,918.00. Project was awarded to Slattery Construction, Woodward, Oklahoma. Project complete and upon inspecting the lift station a punch list of several items had been created. We tested the lift station and added additional items to the previous punch list. When the punch list has been completed, and all is approved, the lift station will be ready for acceptance.
<hr>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff prepared reports for the regular Planning Commission meeting on October 3.
> Staff prepared reports for the Special Planning Commission meeting on October 10.
> Staff reviewed revised development plans for an ongoing project nearing completion.
> Staff processed land use application of various sort.
> Staff met with developers and reviewed future projects.
> Staff attended the Downtown Revitalization meeting led by the University of Oklahoma.
<hr>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Working on Park inspections
> Performing various repairs and graffiti removal in several city parks and buildings
> Mowing and weed eating in all areas including the Lake and dams
> Pushing/cleaning creeks back from streets
> Mosquito spraying on Tuesday and Thursday evenings
> Delivered 20 tables to the Library for their book sale and 1 bleacher to the Depot for a
Homecoming event
* Cemetery Division (staff of 4)
> No burials last week
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage (Staff of 6)
> Inspecting 2005-2008 Crown Vics for steering problems; no recall at this time; repaired two
units due to steering problems
> 29 units in last week with 39 total repairs to vehicles and equipment
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects
> Looking at the RFQs received for the Municipal Swimming Pool. Will begin scheduling
interviews soon.
> Roofing Project at the Library has begun, near completion
> Floating Fishing Dock on Lake #1-Bid was awarded; new dock being manufactured
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
<hr>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Next monthly meeting will be held at 5:30 p.m., October 17, 2012 in the Airport Terminal
* Parallel Taxiway Project (no change on project this week)
> All construction complete and punch list items have been addressed
> FAA grant will remain open until all seeded areas have established a permanent root system
* Runway Rehabilitation Project (no change on project this week)
> Construction substantially complete
> Full runway open
> Final inspection held on September 25, 2012
> Punch list included addressing grass/sod issues and minor lighting issues
* Foreign Trade Zone Application (no change on project this week)
> Matthew Weaver reports that the application is under final agency review
* "Oklahoma Certified Site Program - Aerospace Park" (no change on project this week)
> Application is being completed by SEDF and airport staff
* 2012 Pilots and Pancake Fly-in - Saturday, October 6, 2012
> Planning for larger air show including acrobatic planes
> The Shawnee Police Department, Shawnee Sentinels, and the Traffic Control Department will
be providing traffic control and parking guidance. The Fire Department will be providing a
manned fire truck as required by the FAA.
<hr>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 10/1/12 City Commission and Authorities agendas
> Attended special called PCDA meeting (9/28/12) and preparation of minutes
> Normal routine duties including tort claims, insurance on vehicles and property
> Filed 6 public nuisance liens and 1 public nuisance lien release with the Pottawatomie County
Clerk
> Filed 12 lien certifications with the Pottawatomie County Treasurer
* Utility Billing/Customer Service
> Zone 3 cut-off for non-payment (9/27/12)
> Zone 2 billing (9/27/12)
> Routine customer service/billing transactions and issues
> Total kiosk payments at Homeland Stores in September - $12,219.11
> Total amount of delinquent bills collected by staff in September - $2,990.48
<hr>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> +20 Incidents / -14 Completed = Net 6 Gain - 214 Outstanding
> CIO Nolen attended and presented at OML / OGITA Conference in OKC
◦Presented topics included iPad 101, iPad 202, Remote Access/Desktops, and iPads in Daily
Government Use
◦Nolen also assisted and manned the OGITA booth during the conference
> Reviewed/resolve Animal Shelter connectivity outage
> Assisted Police with security video data retrieval
> Reviewed / adjusted backups on RDP server
> Assisted Fire end user issues
> Photos for seven new firemen for access control / ID cards
> Validate usernames and passwords for court cash collections accounts
> Updated Police mobile PC's, review registrant website needs
> Assist finance in regard to processing Worker Comp third party checks
> Speed test for CIO for Net Motion vs Non Net Motion systems
> Reset Access Control node at Public Works due to performance issues
> Generate multiple Access Control / ID cards for Fire and other employees
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes of employees
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman's com
> Review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
<hr>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on year end
> Prepare statistical sections for CAFR
> Covered PCDA daily operations
> Closed out books
> Worked on Fixed assets for Audit
> Worked on bank statements
> Prepare for audits to come
<hr>
EXPOSITION CENTER/Mike Jackson, Operations Manager
> September 24-29, FMCA RV Rally; 510 rigs, 784 nights stayed
<hr>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 108 emergency calls: Breakdown of calls: Fires - 1, Rescue/EMS - 84, Service
Calls - 5, Good Intent Calls - 11, False Alarms - 3, and Hazardous Conditions: 4
* Prevention
New Construction Inspections
> Primrose Communities, 1901 N. Bryan (B-Wing sprinkler system) Requested/Administrative Inspections
> St. Gregory's Remodel
Permits/On-site Inspections
> 1200 W. Benedict (open burn)
> Shawnee High School (fireworks)
* Training
> Continuation training three (3) Probationary Fire Fighters
> Seven (7) probationary Fire Fighters reported for Orientation and Training on Sept. 24, 2012
> Child Passenger Safety Technician Course taken by 13 members
<hr>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Repaired emergency lights on 2 Police Vehicles
> Repaired radar equipment in 1 Police Vehicle
> Installed new wireless receiver at the Police Pistol Range
> Installed radio in Fire Station 3 hazmat trailer prime mover
> Replaced 2 damage radios at Fire Station 1 and sent damaged radios to the factory repair depot
> Conducted weekly EOC radio tests on Wednesday morning
* Emergency Management Technician
> Received 30 registrations for storm spotter webinar
> Worked with AT & T/Co 911 on MSAG correction on new address
> Processed paperwork for new employees Blood borne pathogens prevention program files
> Received 3 plats for review.
> Worked with Municipal Court employees to utilize BlackBoard Connect for contacting
individuals with outstanding warrants.
* Emergency Management Director
> Attended County Commissioners Meeting on Monday afternoon
> Attended the County Fire Chiefs meeting in Brooksville on Tuesday night
> Participated in the EM group radio tests on Tuesday night
> Attended the Oklahoma Municipal League conference in OKC on Wednesday and Thursday
> Directed Storm Watch activation on Wednesday afternoon and evening
> Prepared and submitted Quarterly Report for EMPG sub-grant
<hr>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 137 Total Citations: 55 / Handwritten Citations: 38 / E-Citations: 17(30.91%)
> Arrested: 16
> Hit and Run accident with injury - victim is 11 yrs old / suspect apprehended is 17 yrs old
> Fight at VFW - Warrants being sought on multiple suspects
> Officers worked Burglary I / Robbery at Chapel Ridge Apartments - suspects known -filed for
warrants
> Suicide by firearm
> Annual Firearms Qualifications
> Two officers completed Investigator Academy
> Two officers attended FBI Negotiator training course
* Dispatch
> Managed 1563 calls for service (Police/Fire/EMS)
* COPs Grant Program
> Attended CLEET training
> Shawnee Police Foundation Golf Tournament Fund Raiser
> Assisted Absentee Shawnee Police
> Follow up on drug tip lead
> Assist evening shift patrol, worked Day Shift, School patrols and traffic 2 citations
> Two consent to search for narcotics performed
> Drug take back program at the mall
* CID
> 10 Cases Forwarded to CID for Review
> 9 Felony Cases Assigned / 4 Non Felony Cases Assigned
> 12 Felony Cases Cleared
> 6 Non Felony Cases Cleared
> 4 Felony Cases filed through the DA's office
> 1 NFN Case being looked into
> 2 Total Arrests Made
> $500.00 Total Property Recovered
> 2 Call Outs
* Accreditation: Lt. King-Accreditation Manager
> Completed Policy Review with Union; Made final corrections
> Policy Review Process is complete
> Policy Review Folders complete; next step is preparing Standard Work Sheets
> Conducted In-Service Training for Dispatch on Open Carr
> Conducted Policy Training for each shift
> Met with school representatives regarding nuisance alarms
* Evidence
> Number of evidence items brought in: 64
> Number of evidence items released: 10
> Number of found property items taken in: 13
> Number of items submitted to the OSBI: 8
> Number of items released from OSBI back to the Police Department: 4
> Number of evidence disposition files/cases cleared: 10
> Number of police reports taken: 1
> Performed Firearms Qualification on Wednesday
> Alarm Installation at Public Works Storage Building on Thursday
* Staff
> Police positions-59 / 2 open positions / 1 officer attending academy / 56 officers available
> Dispatch positions-13 / 6 available for service / 6 in training / one open position
> Animal Control Positions-4 / 4 available for service
* Animal Control
> Responded to 83 calls > Impounded 38 animals > Adopted out 3 animals
Wednesday, October 3, 2012
The Clowns are Loose Again (For Fire Prevention Week 2012)
The (Shawnee Fire Department) Clowns are loose again this year for Fire Prevention week. The educational program aimed at elementary students in the Shawnee Fire service area aims to educate through humor as the group has done for many years. The clowns, all Shawnee Firemen, make you laugh and learn about what to do if you're involved in a fire AND how to keep from being involved in a fire.
The group is scheduled to appear at different schools the whole week of October 8th-12th, which is Fire Prevention Week 2012. They start out spending time Monday at Liberty, Pleasant Grove and South Rock Creek, will be performing at Wilson on Tuesday and heading to Crossroads Head Start, Will Rogers, and Horace Mann on Weds. They then make the rounds to North Rock Creek, Jefferson, and Sequoyah on Thursday with the PUBLIC PERFORMANCE Thursday night at 6:30pm at the Expo Center. On Friday they round out the week by visiting Tecumseh, Macomb and Asher.
<B>If you've never seen the show be sure and be at the Expo Center at 6:30pm and be prepared to laugh and learn from those keeping you safe on a daily basis.</b>
The group is scheduled to appear at different schools the whole week of October 8th-12th, which is Fire Prevention Week 2012. They start out spending time Monday at Liberty, Pleasant Grove and South Rock Creek, will be performing at Wilson on Tuesday and heading to Crossroads Head Start, Will Rogers, and Horace Mann on Weds. They then make the rounds to North Rock Creek, Jefferson, and Sequoyah on Thursday with the PUBLIC PERFORMANCE Thursday night at 6:30pm at the Expo Center. On Friday they round out the week by visiting Tecumseh, Macomb and Asher.
<B>If you've never seen the show be sure and be at the Expo Center at 6:30pm and be prepared to laugh and learn from those keeping you safe on a daily basis.</b>
Monday, October 1, 2012
Staff Activity Report for September 16-22, 2012
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department
* Kickapoo Street Widening Project (no change on project this week)
> ODOT has officially set the Kickapoo Paving Project on their November letting schedule, which means the project will be advertised and the Bid Opening set for November 15, 2012, with Award of Project coming at their Commission meeting of December 3, 2012. Anticipate construction starting by March 2013. Project is estimated to take 18-24 months. Kickapoo will not be closed, and two-way traffic will be maintained at all times. ODOT will handle project advertising, bid opening, bid award, and project administration & inspection. We will assist with inspections during project construction.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Rudy Construction was awarded the project in the amount of $98,624.00. Work on the Project started September 10, 2012 and project is approximately 65% completed. The median just south of I-40 and north of Gordon Cooper Vo-Tech entrance is to have the concrete removed and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings. Also, there will be a "Welcome to Shawnee" sign placed within the median.
* Kickapoo & Kulhbird Lane Safety Improvements
> C-P Integrated Services was awarded the project in the amount of $ 54,211.30. Work started on this project on Monday, September 10, 2012. Contractor is approximately 65% complete with project. This project consists of lowering the decorative wall along Kickapoo in the vicinity of Burger King/ Phillips 66 to allow for safer site distances.
* Federal Street Bridge Repair Project (no change on project this week)
> City Staff has begun preparing plans and bid documents for the repair of the Federal Street bridge over the railroad tracks. Anticipate being able to let this project for bids October 2012.
* Airport Trails Project (no change on project this week)
> This project will be a complete removal and replacement of the City existing trail(s) around the Airport, and trail widened to 10 feet. Design work has been completed and project is ready to let for bids if the City Commission approves the project. Anticipate requesting authorization to advertise at the first Commission meeting in October 2012; if approved, will let for bids and Bid Opening scheduled November 5, 2012.
* Expo Parking Lot Improvements
> CGC, LLC have essentially been completed this project. Contractor continues with correcting minor items on the punch list. A meeting is scheduled for October 2, 2012 with the Contractor to finalize quantities and go over their final pay application. Project will be taken to City Commission for acceptance and placement of maintenance bonds into effect at the Commission meeting of October 1, 2012.
* Bryan & Independence Intersection Traffic Signal Project (no change on project this week)
> Project was awarded to Traffic & Lighting Systems in the amount of $198,562.60. The project consists of widening Independence on the east side of Bryan to allow for a designated left turn lane westbound. The subcontractor (Rudy Construction) who will be doing the paving work on this project is the same contractor doing our Harrison Median Project and will start work on the Independence & Bryan project on October 1, 2012.
* Rehab Asphalt Streets Project (FY11-12)
> Bids were opened at the June 18th City Commission meeting, with the apparent low bid by Nash Construction in the amount of $589,090.00. Work began on 45th Street August 15th and was completed on August 27th. The asphalt resurfacing of 45th was somewhat rough in locations in the opinion of the City Construction Inspector. City employed a testing lab to determine extents (areas) that will need to be corrected, and the results of the testing have been turned over to the Contractor whom is scheduled for the week of October 1st to begin remediation repairs. Streets identified for milling and overlaying are Independence from Kickapoo to Airport Drive, Independence from Park to Broadway, MacArthur from Leo to Acme, and 45th Street from Kickapoo to Leo.
* Rehab Concrete Streets Project (FY11-12) (no change on project this week)
> City Commission awarded the project to All Roads in the amount of $387,409.00. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced. Focus of this contract will be on Independence from Center to Sequoyah, but a Notice to Proceed has not been issued yet until we know the scheduling of the remedial cleanup work that is to be done on Independence west of Center. That project is currently out for bids by the Oklahoma Corporation Commission and no fixed date for construction start time has been set at this time.
Street Department
> Replaced concrete panels on Country Grove (192x11)(25x14) (Southside complete)
> Repaired the following water-cuts: Beard & Georgia (13x10), Beard & Pulaski (27x6), 709 N. Beard (7x7), and 631 N. Broadway (12x7)
> Put an asphalt cap over a dip in the road at 605 Dill (10x10)
> Roads graded: Archery Range, Perry Road, Post Office Lane, Post Office Neck, Pecan Grove, Eckel Road, and Walker North
> Sweeper ran 4 days various locations throughout Shawnee
Traffic Control Division
> Painted double yellow lines on Garretts Lake Rd (Harrison - Leo), on 45th (Bryan - Kickapoo), and on Union (34th - 45th)
> Assisted contractor with measuring 45th St (Kickapoo - Leo)
> Replaced stop sign at 41st & Union (west bound) and Kennedy & Benedict (S bound)
> Installed stop signs in the Margaret Manor addition
> Set-up work zone for the Street Department on Country Grove Road
> Replaced signal lamp for northbound green at Benedict & Kickapoo
> Reset the intersection of Independence & Harrison (on flash / conflict)
> Replaced load switch for phase 6 at Independence & Harrison
> Painted stop bar at Federal & Airport Drive and 7th & Broadway
Traffic Control (continued)
> Painted arrows and stop bars at the following locations: Pottenger & Kickapoo Spur and Benedict & Kickapoo
> Set up work zone for the Utility Department on Oak St. (Main - Walnut) (road closure)
> Replaced LED for eastbound red at Leo & Hwy 177
> Replaced LED for eastbound red at Federal & Kickapoo
> Replaced signal lamp for northbound red at Benedict & Kickapoo
> Recovered barricades from 7th & Broadway for contractor
> Checked type I barricades that came in from the field
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 4.684 Last week: *MGD - 5.198
> Pumped 1,230,173,000 MG to date compared to 1,201,598,000 MG for same period last year
> Performed routine plant maintenance and testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.124 **BOD - 7 mg/l ***TSS - no test run this week
> Performed regular maintenance on the plant and routine water testing
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.308 **BOD - 3.6 mg/l ***TSS - 5.7
> Hauled 418,500 gallons so far for the month of September
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 128, Water/Sewer Line Locates - 62, Leak Checks - 26, Cut-offs Replaced - 6, Main Breaks Repaired - 3, and Reset Water Meters - 5
> Hardesty & Red Oak (northwest corner): replaced fire hydrant
> 9th & Beard (northeast corner): rebuilt fire hydrant
> Repaired the following 6" main breaks: 1400 E. 11th, Kirk & Park, and 14 Barnes
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 22,300 ft. Flushed (year to date) - 712,892 ft.
> Total Service Calls - 45, Sewer Lines Checked -29, Lift Stations Checked - 13, and Emergency Sewer Calls - 2
> Performed camera inspection on three sewer lines, added them to the pipe bursting list
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Valve Maintenance (staff of 4)
> Located and performed serviceability check on valves at the following locations: Pesotum & Highland, Pesotum & Whittaker, Pesotum & 11th, Pesotum & 10th, Pesotum & 9th, Pesotum & Main(4), Florence & 10th, Florence & Highland, Florence & 11th, Center & Main(3), Main & High, Oak & Main, Draper & Main(3), Cleveland & 11th, 402 N. Cleveland, Cleveland & 9th, Roosevelt & Highland, Kimberly & 11th, Roosevelt & 9th, Tenbrook & 9th, Tenbrook & 10th, and Tenbrook & Highland.
> Installed inserts valve at the following location: 39904 W. MacArthur(12"), 1300 Sherry Lane(6"), and Main & Oak(8")
* Construction Inspector
> Gray Stone water line installation is complete and loaded. Bac-t samples will be taken next week with pressure test to follow.
> Central Disposal Office Facility: Jordan Contractors bored Hwy 18 north of 45th Street for a new water line to serve the new office facility. Bac-t samples were taken this week and we are awaiting results.
* Capital Projects
> Utility System Master Plan (no change on project this week)
On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. A Notice to Proceed was issued on June 25, 2012. City Staff gathered maps, plans, and data requested. SRB will met with SMA staff on Friday, September 7th for interviews/updates to the Master Plan.
> Water Line Replacement: Lakeview Estates (no change on project this week)
Budgeted project amount $257,875.00. All testing is complete on Lakeview; completed installing sod in yards; awaiting final pay request.
> Water Line Replacement Project: Midland Street
City Commission, on September 17, 2012, awarded this project to Jordan Contractors in the amount of 495,871.00.
> Airport Sewer Lift Station Rehab (no change on project this week)
Budgeted project amount $70,000.00. Actual project cost $139,918.00. Project was awarded to Slattery Construction, Woodward, Oklahoma. Project complete and upon inspecting the lift station a punch list of several items has been created, which include the following: a holder for the crane cord, dress out ground when gas line is installed, pen drive on face of controller, re-install auto-dialer until future SCADA has been installed. When the punch list has been completed, and all is approved, the lift station will be ready for acceptance.
> Land Application Apparatus (Sludge Truck)
Cost $304,341.00. Project awarded to Quality Truck & Equipment Company on October 2011. Received the truck on September 15, 2012
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff held nuisance abatement hearings and ordered one structure removed.
> Staff met with developers and discussed pending and future projects.
> Staff prepared reports for the Planning Commission.
> The building department conducted routine inspections and reviewed new plans.
> The Action Center processed dozens of complaints and worked to resolve ongoing cases.
<hr>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Working on Park inspections
> Performing various repairs and graffiti removal in several city parks and buildings
> Mowing and weed eating in all areas including the Lake and dams
> Pushing/cleaning creeks back from streets
> Mosquito spraying on Tuesday and Thursday evenings
* Cemetery Division (staff of 4)
> Two (2) burials last week
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage (Staff of 6)
> Inspecting 2005-2008 Crown Vics for steering problems; no recall at this time (pulled two units
due to steering problems)
> 38 units in last week with 54 total repairs to vehicles and equipment
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects
> Looking at the RFQs received for the Municipal Swimming Pool. Will begin scheduling
interviews soon.
> Roofing Project at the Library has begun, 50% complete
> Floating Fishing Dock on Lake #1-Bid was awarded; new dock being manufactured
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
<hr>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Monthly meeting was held at 5:30 p.m., September 19, 2012 in the Airport Terminal
˚ No action due to lack of quorum
* Parallel Taxiway Project (no change on project this week)
> All construction complete and punch list items have been addressed
> FAA grant will remain open until all seeded areas have established a permanent root system
* Runway Rehabilitation Project
> Construction substantially complete
> Full runway open
> Final inspection held on September 25, 2012
> Punch list included addressing grass/sod issues and minor lighting issues
* Foreign Trade Zone Application (no change on project this week)
> Matthew Weaver reports that the application is under final agency review
* "Oklahoma Certified Site Program - Aerospace Park" (no change on project this week)
> Application is being completed by SEDF and airport staff
* 2012 Pilots and Pancake Fly-in - Saturday, October 6, 2012 (no change on project this week)
> Planning for larger air show including acrobatic planes
<hr>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 9/17/12 City Commission and Authorities minutes
> Began preparation of 10/1/12 City Commission and Authorities agenda
> Filed 6 public nuisance liens and 22 lien releases with Pottawatomie County Clerk
> Filed 9 lien certifications with Pottawatomie County Treasurer
> Normal routine duties including tort claims, insurance on vehicles and property
* Utility Billing/Customer Service
> Zone 2 cut-off for non-payment (9/20/12)
> Zone 1 billing (9/20/12)
> Discussion with CPN regarding meters to Firelake Grocery and Firelake Bowling Center
> Routine customer service/billing transactions and issues
<hr>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
No Report this week/Attended OML Conference
<hr>
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes of employees
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman's com
> Review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
<hr>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on year end
> Prepare statistical sections for CAFR
> Covered PCDA daily operations
> Met with City Manager concerning travel policy
> Met with Mayor concerning Airport walking trail
> Worked on Fixed assets for Audit
> Worked on bank statements
> Short staffed so did anything that was needed to allow finance to run smoothly
<hr>
EXPOSITION CENTER/Mike Jackson, Operations Manager
> September 19-22, Spinning Spools Quilt Show
> September 19, LEPC Meeting
> September 20, SC&CDA Board Meeting
> September 20-21, OGE Meeting
> September 22, FMCA RV Rally move in
<hr>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 94 emergency calls: Breakdown of calls: Fires - 4, Rescue/EMS - 57, Service
Calls - 5, Good Intent Calls - 23, False Alarms - 3, and Hazardous Conditions: 2
* Prevention
Requested/Administrative Inspections
> First Baptist Church Daycare Relocation, 4000 N. Kickapoo
Permits/On-site Inspections
> Boy Scout Park (inflatables)
> Select Physical Therapy, 412 N. Broadway (alarm system)
> 2110 N. Leo (open burn)
* Training
> Continuation training three (3) Probationary Fire Fighters
> Homeland Security Course - Haz Mat 360 ID (Green Shift)
> Seven (7) probationary Fire Fighters report for Orientation and Training on Sept. 24, 2012
<hr>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Performed 3 radio repairs and 4 emergency lighting repairs for the Police Department
> Conducted EOC radio tests
> Completed installation of Public Address System at the Police Pistol Range
* Emergency Management Technician
> Received mapping update from County 911
> Received annexation information needed to correct 9-1-1 database files
> Set time to meet with new fire employees to discuss blood borne pathogens prevention program
> Updated information for disaster reimbursement training
> Contacted Saint Anthony Shawnee Hospital for Hepatitis B status updates & scheduling.
> Was notified of a correction needed in the street index and made the necessary change.
* Emergency Management Director
> Attended County Commissioners Meeting on Monday Afternoon
> Processed notifications of lifting of burn ban
> Attended OKFirst Refresher Training on Tuesday
> Attended LEPC Meeting on Wednesday afternoon
> Conducted Communications Systems briefing for county public safety agencies on Thursday
<hr>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 156
> Stand off at 707 N Tucker - suspect in custody
> Arrested suspect for indecent exposure
> Arrested a suspect for domestic abuse that broke his wife's arm and his child's nose and then
wanted to fight officers
> Burglary suspect arrested at Union & Highland
> Suicide by firearm at Shawnee Lake area
> Patrol unit damaged due to hitting a deer
> Two officers attending Investigator Academy
> One Officer in Police Academy
* Dispatch
> Managed 1666 calls for service (Police/Fire/EMS)
* COPs Grant Program
> Safety Program at Old Navy at the Mall
> Attended CLEET CID Academy training
> Met with Pleasant Grove Superintendant re: traffic safety issues in front of school
> Citizen's drug tip follow-ups with DTF
> Assist Day, Evening, and Midnight shift patrol, Assist DHS with child welfare check
> Search for drive by shooting suspect
> Three Bicycle Safety Presentations at Pleasant Grove Elementary School
* CID
> 23 Cases Forwarded to CID for Review
> 4 Felony Cases Assigned / 1 Non Felony Case Assigned
> 3 Call Outs
> 7 Assists with Patrol and Other Agencies
> Working 40 Cell Phone Forensic Cases for DA Task Force
> Working 1 Cell Phone Forensic Case for Shawnee PD
> Working 1 Cell Phone Forensic Case for Pottawatomie County Sheriff's Office (Bethel Teacher
Case)
> Worked one Cell Phone Forensic Case for OBU Police
> Worked Two Cell Phone Forensic Cases for Tecumseh Police
> Three (3) Detectives in training all week
* Accreditation: Lt. King-Accreditation Manager
> Number of Accreditation files worked on this week: 12 - PER 501, PER 503, PER 601, PER
701-707, and PER 801-802
> List of files sent to Chief's Office for review for the week: 12 - PER 501, PER 503, PER 601,
PER 701-707, and PER 801-802
> Prepared In-Service Training for Dispatch on Open Carry
> Prepared In-Service Training for Animal Control on City Ordinances
> Conducted Policy Training and In-Service Training (Open Carry) for each shift
* Animal Control
> Responded to 81 calls > Impounded 34 animals > Adopted out 10 animals
> 5 animals were reclaimed by their owners
* Staff
> Police positions-59 / 2 open positions / 1 officer attending academy / 56 officers available
> Dispatch positions-13 / 6 available for service / 6 in training / one open position
> Animal Control Positions-4 / 4 available for service
Engineering Department
* Kickapoo Street Widening Project (no change on project this week)
> ODOT has officially set the Kickapoo Paving Project on their November letting schedule, which means the project will be advertised and the Bid Opening set for November 15, 2012, with Award of Project coming at their Commission meeting of December 3, 2012. Anticipate construction starting by March 2013. Project is estimated to take 18-24 months. Kickapoo will not be closed, and two-way traffic will be maintained at all times. ODOT will handle project advertising, bid opening, bid award, and project administration & inspection. We will assist with inspections during project construction.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Rudy Construction was awarded the project in the amount of $98,624.00. Work on the Project started September 10, 2012 and project is approximately 65% completed. The median just south of I-40 and north of Gordon Cooper Vo-Tech entrance is to have the concrete removed and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings. Also, there will be a "Welcome to Shawnee" sign placed within the median.
* Kickapoo & Kulhbird Lane Safety Improvements
> C-P Integrated Services was awarded the project in the amount of $ 54,211.30. Work started on this project on Monday, September 10, 2012. Contractor is approximately 65% complete with project. This project consists of lowering the decorative wall along Kickapoo in the vicinity of Burger King/ Phillips 66 to allow for safer site distances.
* Federal Street Bridge Repair Project (no change on project this week)
> City Staff has begun preparing plans and bid documents for the repair of the Federal Street bridge over the railroad tracks. Anticipate being able to let this project for bids October 2012.
* Airport Trails Project (no change on project this week)
> This project will be a complete removal and replacement of the City existing trail(s) around the Airport, and trail widened to 10 feet. Design work has been completed and project is ready to let for bids if the City Commission approves the project. Anticipate requesting authorization to advertise at the first Commission meeting in October 2012; if approved, will let for bids and Bid Opening scheduled November 5, 2012.
* Expo Parking Lot Improvements
> CGC, LLC have essentially been completed this project. Contractor continues with correcting minor items on the punch list. A meeting is scheduled for October 2, 2012 with the Contractor to finalize quantities and go over their final pay application. Project will be taken to City Commission for acceptance and placement of maintenance bonds into effect at the Commission meeting of October 1, 2012.
* Bryan & Independence Intersection Traffic Signal Project (no change on project this week)
> Project was awarded to Traffic & Lighting Systems in the amount of $198,562.60. The project consists of widening Independence on the east side of Bryan to allow for a designated left turn lane westbound. The subcontractor (Rudy Construction) who will be doing the paving work on this project is the same contractor doing our Harrison Median Project and will start work on the Independence & Bryan project on October 1, 2012.
* Rehab Asphalt Streets Project (FY11-12)
> Bids were opened at the June 18th City Commission meeting, with the apparent low bid by Nash Construction in the amount of $589,090.00. Work began on 45th Street August 15th and was completed on August 27th. The asphalt resurfacing of 45th was somewhat rough in locations in the opinion of the City Construction Inspector. City employed a testing lab to determine extents (areas) that will need to be corrected, and the results of the testing have been turned over to the Contractor whom is scheduled for the week of October 1st to begin remediation repairs. Streets identified for milling and overlaying are Independence from Kickapoo to Airport Drive, Independence from Park to Broadway, MacArthur from Leo to Acme, and 45th Street from Kickapoo to Leo.
* Rehab Concrete Streets Project (FY11-12) (no change on project this week)
> City Commission awarded the project to All Roads in the amount of $387,409.00. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced. Focus of this contract will be on Independence from Center to Sequoyah, but a Notice to Proceed has not been issued yet until we know the scheduling of the remedial cleanup work that is to be done on Independence west of Center. That project is currently out for bids by the Oklahoma Corporation Commission and no fixed date for construction start time has been set at this time.
Street Department
> Replaced concrete panels on Country Grove (192x11)(25x14) (Southside complete)
> Repaired the following water-cuts: Beard & Georgia (13x10), Beard & Pulaski (27x6), 709 N. Beard (7x7), and 631 N. Broadway (12x7)
> Put an asphalt cap over a dip in the road at 605 Dill (10x10)
> Roads graded: Archery Range, Perry Road, Post Office Lane, Post Office Neck, Pecan Grove, Eckel Road, and Walker North
> Sweeper ran 4 days various locations throughout Shawnee
Traffic Control Division
> Painted double yellow lines on Garretts Lake Rd (Harrison - Leo), on 45th (Bryan - Kickapoo), and on Union (34th - 45th)
> Assisted contractor with measuring 45th St (Kickapoo - Leo)
> Replaced stop sign at 41st & Union (west bound) and Kennedy & Benedict (S bound)
> Installed stop signs in the Margaret Manor addition
> Set-up work zone for the Street Department on Country Grove Road
> Replaced signal lamp for northbound green at Benedict & Kickapoo
> Reset the intersection of Independence & Harrison (on flash / conflict)
> Replaced load switch for phase 6 at Independence & Harrison
> Painted stop bar at Federal & Airport Drive and 7th & Broadway
Traffic Control (continued)
> Painted arrows and stop bars at the following locations: Pottenger & Kickapoo Spur and Benedict & Kickapoo
> Set up work zone for the Utility Department on Oak St. (Main - Walnut) (road closure)
> Replaced LED for eastbound red at Leo & Hwy 177
> Replaced LED for eastbound red at Federal & Kickapoo
> Replaced signal lamp for northbound red at Benedict & Kickapoo
> Recovered barricades from 7th & Broadway for contractor
> Checked type I barricades that came in from the field
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 4.684 Last week: *MGD - 5.198
> Pumped 1,230,173,000 MG to date compared to 1,201,598,000 MG for same period last year
> Performed routine plant maintenance and testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.124 **BOD - 7 mg/l ***TSS - no test run this week
> Performed regular maintenance on the plant and routine water testing
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.308 **BOD - 3.6 mg/l ***TSS - 5.7
> Hauled 418,500 gallons so far for the month of September
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 128, Water/Sewer Line Locates - 62, Leak Checks - 26, Cut-offs Replaced - 6, Main Breaks Repaired - 3, and Reset Water Meters - 5
> Hardesty & Red Oak (northwest corner): replaced fire hydrant
> 9th & Beard (northeast corner): rebuilt fire hydrant
> Repaired the following 6" main breaks: 1400 E. 11th, Kirk & Park, and 14 Barnes
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 22,300 ft. Flushed (year to date) - 712,892 ft.
> Total Service Calls - 45, Sewer Lines Checked -29, Lift Stations Checked - 13, and Emergency Sewer Calls - 2
> Performed camera inspection on three sewer lines, added them to the pipe bursting list
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Valve Maintenance (staff of 4)
> Located and performed serviceability check on valves at the following locations: Pesotum & Highland, Pesotum & Whittaker, Pesotum & 11th, Pesotum & 10th, Pesotum & 9th, Pesotum & Main(4), Florence & 10th, Florence & Highland, Florence & 11th, Center & Main(3), Main & High, Oak & Main, Draper & Main(3), Cleveland & 11th, 402 N. Cleveland, Cleveland & 9th, Roosevelt & Highland, Kimberly & 11th, Roosevelt & 9th, Tenbrook & 9th, Tenbrook & 10th, and Tenbrook & Highland.
> Installed inserts valve at the following location: 39904 W. MacArthur(12"), 1300 Sherry Lane(6"), and Main & Oak(8")
* Construction Inspector
> Gray Stone water line installation is complete and loaded. Bac-t samples will be taken next week with pressure test to follow.
> Central Disposal Office Facility: Jordan Contractors bored Hwy 18 north of 45th Street for a new water line to serve the new office facility. Bac-t samples were taken this week and we are awaiting results.
* Capital Projects
> Utility System Master Plan (no change on project this week)
On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. A Notice to Proceed was issued on June 25, 2012. City Staff gathered maps, plans, and data requested. SRB will met with SMA staff on Friday, September 7th for interviews/updates to the Master Plan.
> Water Line Replacement: Lakeview Estates (no change on project this week)
Budgeted project amount $257,875.00. All testing is complete on Lakeview; completed installing sod in yards; awaiting final pay request.
> Water Line Replacement Project: Midland Street
City Commission, on September 17, 2012, awarded this project to Jordan Contractors in the amount of 495,871.00.
> Airport Sewer Lift Station Rehab (no change on project this week)
Budgeted project amount $70,000.00. Actual project cost $139,918.00. Project was awarded to Slattery Construction, Woodward, Oklahoma. Project complete and upon inspecting the lift station a punch list of several items has been created, which include the following: a holder for the crane cord, dress out ground when gas line is installed, pen drive on face of controller, re-install auto-dialer until future SCADA has been installed. When the punch list has been completed, and all is approved, the lift station will be ready for acceptance.
> Land Application Apparatus (Sludge Truck)
Cost $304,341.00. Project awarded to Quality Truck & Equipment Company on October 2011. Received the truck on September 15, 2012
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff held nuisance abatement hearings and ordered one structure removed.
> Staff met with developers and discussed pending and future projects.
> Staff prepared reports for the Planning Commission.
> The building department conducted routine inspections and reviewed new plans.
> The Action Center processed dozens of complaints and worked to resolve ongoing cases.
<hr>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Working on Park inspections
> Performing various repairs and graffiti removal in several city parks and buildings
> Mowing and weed eating in all areas including the Lake and dams
> Pushing/cleaning creeks back from streets
> Mosquito spraying on Tuesday and Thursday evenings
* Cemetery Division (staff of 4)
> Two (2) burials last week
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage (Staff of 6)
> Inspecting 2005-2008 Crown Vics for steering problems; no recall at this time (pulled two units
due to steering problems)
> 38 units in last week with 54 total repairs to vehicles and equipment
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects
> Looking at the RFQs received for the Municipal Swimming Pool. Will begin scheduling
interviews soon.
> Roofing Project at the Library has begun, 50% complete
> Floating Fishing Dock on Lake #1-Bid was awarded; new dock being manufactured
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
<hr>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Monthly meeting was held at 5:30 p.m., September 19, 2012 in the Airport Terminal
˚ No action due to lack of quorum
* Parallel Taxiway Project (no change on project this week)
> All construction complete and punch list items have been addressed
> FAA grant will remain open until all seeded areas have established a permanent root system
* Runway Rehabilitation Project
> Construction substantially complete
> Full runway open
> Final inspection held on September 25, 2012
> Punch list included addressing grass/sod issues and minor lighting issues
* Foreign Trade Zone Application (no change on project this week)
> Matthew Weaver reports that the application is under final agency review
* "Oklahoma Certified Site Program - Aerospace Park" (no change on project this week)
> Application is being completed by SEDF and airport staff
* 2012 Pilots and Pancake Fly-in - Saturday, October 6, 2012 (no change on project this week)
> Planning for larger air show including acrobatic planes
<hr>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 9/17/12 City Commission and Authorities minutes
> Began preparation of 10/1/12 City Commission and Authorities agenda
> Filed 6 public nuisance liens and 22 lien releases with Pottawatomie County Clerk
> Filed 9 lien certifications with Pottawatomie County Treasurer
> Normal routine duties including tort claims, insurance on vehicles and property
* Utility Billing/Customer Service
> Zone 2 cut-off for non-payment (9/20/12)
> Zone 1 billing (9/20/12)
> Discussion with CPN regarding meters to Firelake Grocery and Firelake Bowling Center
> Routine customer service/billing transactions and issues
<hr>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
No Report this week/Attended OML Conference
<hr>
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes of employees
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman's com
> Review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
<hr>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on year end
> Prepare statistical sections for CAFR
> Covered PCDA daily operations
> Met with City Manager concerning travel policy
> Met with Mayor concerning Airport walking trail
> Worked on Fixed assets for Audit
> Worked on bank statements
> Short staffed so did anything that was needed to allow finance to run smoothly
<hr>
EXPOSITION CENTER/Mike Jackson, Operations Manager
> September 19-22, Spinning Spools Quilt Show
> September 19, LEPC Meeting
> September 20, SC&CDA Board Meeting
> September 20-21, OGE Meeting
> September 22, FMCA RV Rally move in
<hr>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 94 emergency calls: Breakdown of calls: Fires - 4, Rescue/EMS - 57, Service
Calls - 5, Good Intent Calls - 23, False Alarms - 3, and Hazardous Conditions: 2
* Prevention
Requested/Administrative Inspections
> First Baptist Church Daycare Relocation, 4000 N. Kickapoo
Permits/On-site Inspections
> Boy Scout Park (inflatables)
> Select Physical Therapy, 412 N. Broadway (alarm system)
> 2110 N. Leo (open burn)
* Training
> Continuation training three (3) Probationary Fire Fighters
> Homeland Security Course - Haz Mat 360 ID (Green Shift)
> Seven (7) probationary Fire Fighters report for Orientation and Training on Sept. 24, 2012
<hr>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Performed 3 radio repairs and 4 emergency lighting repairs for the Police Department
> Conducted EOC radio tests
> Completed installation of Public Address System at the Police Pistol Range
* Emergency Management Technician
> Received mapping update from County 911
> Received annexation information needed to correct 9-1-1 database files
> Set time to meet with new fire employees to discuss blood borne pathogens prevention program
> Updated information for disaster reimbursement training
> Contacted Saint Anthony Shawnee Hospital for Hepatitis B status updates & scheduling.
> Was notified of a correction needed in the street index and made the necessary change.
* Emergency Management Director
> Attended County Commissioners Meeting on Monday Afternoon
> Processed notifications of lifting of burn ban
> Attended OKFirst Refresher Training on Tuesday
> Attended LEPC Meeting on Wednesday afternoon
> Conducted Communications Systems briefing for county public safety agencies on Thursday
<hr>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 156
> Stand off at 707 N Tucker - suspect in custody
> Arrested suspect for indecent exposure
> Arrested a suspect for domestic abuse that broke his wife's arm and his child's nose and then
wanted to fight officers
> Burglary suspect arrested at Union & Highland
> Suicide by firearm at Shawnee Lake area
> Patrol unit damaged due to hitting a deer
> Two officers attending Investigator Academy
> One Officer in Police Academy
* Dispatch
> Managed 1666 calls for service (Police/Fire/EMS)
* COPs Grant Program
> Safety Program at Old Navy at the Mall
> Attended CLEET CID Academy training
> Met with Pleasant Grove Superintendant re: traffic safety issues in front of school
> Citizen's drug tip follow-ups with DTF
> Assist Day, Evening, and Midnight shift patrol, Assist DHS with child welfare check
> Search for drive by shooting suspect
> Three Bicycle Safety Presentations at Pleasant Grove Elementary School
* CID
> 23 Cases Forwarded to CID for Review
> 4 Felony Cases Assigned / 1 Non Felony Case Assigned
> 3 Call Outs
> 7 Assists with Patrol and Other Agencies
> Working 40 Cell Phone Forensic Cases for DA Task Force
> Working 1 Cell Phone Forensic Case for Shawnee PD
> Working 1 Cell Phone Forensic Case for Pottawatomie County Sheriff's Office (Bethel Teacher
Case)
> Worked one Cell Phone Forensic Case for OBU Police
> Worked Two Cell Phone Forensic Cases for Tecumseh Police
> Three (3) Detectives in training all week
* Accreditation: Lt. King-Accreditation Manager
> Number of Accreditation files worked on this week: 12 - PER 501, PER 503, PER 601, PER
701-707, and PER 801-802
> List of files sent to Chief's Office for review for the week: 12 - PER 501, PER 503, PER 601,
PER 701-707, and PER 801-802
> Prepared In-Service Training for Dispatch on Open Carry
> Prepared In-Service Training for Animal Control on City Ordinances
> Conducted Policy Training and In-Service Training (Open Carry) for each shift
* Animal Control
> Responded to 81 calls > Impounded 34 animals > Adopted out 10 animals
> 5 animals were reclaimed by their owners
* Staff
> Police positions-59 / 2 open positions / 1 officer attending academy / 56 officers available
> Dispatch positions-13 / 6 available for service / 6 in training / one open position
> Animal Control Positions-4 / 4 available for service
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