City of Shawnee Oklahoma Update: Staff Activity Report for May 18

CITY MANAGERS OFFICE/Brian McDougal, Manager 
.. Met on several occasions with the Greater Shawnee Area staff and board leadership to craft Bylaws, Articles of Incorporation, and new Visit Shawnee board member list. The City Commission will ratify that list in June. 
.. Met with Commissioners and Department Heads, to finish the FYE 2015 budget. 
.. Held public hearing for the FYE 2015 budget. 
.. Advertised the FYE 2015 budget. 
.. Met with the Bishop at St. Benedict Catholic Church. 
.. Several calls and meetings regarding the re-opening of the Shawnee to McAlester rail line with industry and operator partners. 
.. Met with the Mayor, Planning and Development Director and AVEDIS Foundation to discuss grant funding, future plans and current opportunities. 
.. Attended the AARP transportation funding meeting at the Greater Area Shawnee Chamber of Commerce. 
 
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director 
.. ADA Sidewalk and Ramps Project: Project was awarded to Parathon Construction in the amount of $278,000. A pre-work meeting was held last Thursday and a Notice to Proceed will be issued effective June 16, 2014. Work is to begin at intersections along Highland Street in the vicinity of Woodlands Memorial Park. 
.. Kickapoo Street from the Spur to Farrall (Under Design): Preliminary Field Review Plans have been completed and submitted to the City and ODOT for review and comments. ODOT is to schedule a meeting the week of June 9th with ODOT staff, Poe & Associates, and City Staff to be held in the Shawnee City Commission Chambers. ODOT has not yet determined the exact day and time the meeting will be held. 
.. Swimming Pool Parking Lot Improvements (Design Completed): Staff has completed engineering design of the swimming pool drive and parking lot improvement plans, and City Commission has authorized project to be advertised for bids. Project will be advertised at a time when the Pool Project Contractor is substantially completed with the pool project. The Architect/Engineer/Parks Department have not yet issued a Notice to proceed to the contractor awarded that project. 
.. Whittaker from Center to Draper Water Main Relocation: Preliminary design plans approximately 90% completed. Utilities have been located and surveyed in the field and will be incorporated into the plans. Quantities of work being identified, and a preliminary construction cost estimate will be prepared. 
.. Water Main Looping Projects: Along Hwy 177 from GE to Leo St. The project consists of connecting to the existing 12" main located at Leo and Hwy 177, then continuing northwesterly along the Hwy 177 R/W line approximately 3,000 l.f. and connecting with the existing 12" main near the GE facility. Design 100% complete. Plans have been given to SMA and the City Engineer for review/changes. Steve Nelms has indicated that construction of the project will be performed by SMA staff. DEQ and ODOT permit applications have been prepared for signatures and submittals. 
.. Main Street Streetscape Project (Under Design): Preliminary plans under design (approx. 90% complete). Storm sewer design currently being undertaken. Staff has conducted traffic counts at various intersections along Main Street and will be evaluating the results within the next 4-5 weeks to determine if four-way stop signs at selected intersections may make traffic flow smoother and more efficient. Tentative schedule to let project for bids is set at the end of July 2014. 
.. FY 2014 -2015 SMA Water/Sewer Design Projects: Met with Steve Nelms regarding next fiscal year projects. Pipebursting: SMA staff compiling a list of lines. Since most of the lines categorized as "High" priority will be completed this fiscal year, the next contract will likely concentrate on neighborhoods with sewer main issues, i.e. Smoking Oaks or Larkin's Meadow in order to cut down on mobilization costs for contractor hopping to various locations. Water rehab: SMA staff request that plans be prepared to replace all water mains in Thompson Heights Addition (south of Independence and east of Center) due to the high incidence of main breaks in that area. They request that plans and contract documents for these projects be completed by July 1 so that they can be bid out as soon as the new fiscal year begins. Compiled proposed quantities and created a cost estimate for the project, which works out to be approximately $800,000. 
.. Wyndemere Paving Inspections: All curb and gutter and main line paving has been placed. All curb and gutter concrete cylinder breaks passed. Have not received results from any of the main line cylinder breaks yet. Placement of the drainage flumes and ADA ramps at the main entrance complete. ADA ramps and the entrance paving connecting the ramps meet ADA slow specifications. Joint sealing complete. Sidewalk plan has not been submitted. The detention pond slopes are experiencing significant erosion due to recent rains and ground around the pipes serving the pond is beginning to slough away' 
.. Brown Derby Sewer Line: Installation complete. However, the service line serving the Heavenly Grind operations was exposed and found to be in conflict with the proposed widening construction. SMA obtained quotes to relocate the Heavenly Grind and Brown Derby service lines to the west side of the properties and tie into the newly installed 8" sewer main and the work is complete. 
.. Rehab Asphalt Streets Project: Broadway from Federal to MacArthur - Project complete: 
.. Concrete collars replaced around manholes in the pavement eliminating the rough transition from the new asphalt. 
.. Proposed Subdivisions: Attended an informational meeting for the Stone Creek Subdivision. 
.. MacArthur - Raley Dr. Relocation: All stamped concrete and crosswalk paving is in place. Curb and gutter scheduled to be installed next week. 
.. Shawnee MarketPlace (Shopping Center on North Kickapoo): Silt fencing and erosion control has been installed. The site has been cleared of trees. 
 
EMERGENCY MANAGEMENT/Don Lynch, Director 
.. Registered 12 individual storm shelters 
.. Answered multiple inquiries concerning Storm Shelter Rebate Program 
.. Turned in and recorded numerous 911 remittance checks 
.. Placed multiple orders for equipment needed for department and CERT Team 
.. Attended Table Top Exercise in EOC (Scenario was a Breach of Granada Estates Dam) 
.. Attended monthly LEPC meeting/submitted Treasurer's Report 
 
Capital Projects Update: 
.. Communications Systems Upgrades: Work on refurbishing monopole is on hold pending re-engineering of new antenna feed line installation. Meeting between Motorola people and City of Shawnee people to discuss scope of work on the project to install new lines into building set for June 25. Items for North Tower Site to be supplied by City of Shawnee have been entered in to 2015 Budget Request 
 
UTILITY DEPARTMENT/Steve Nelms, Director 
Water Treatment Plant (Staff of 10) 
Average production: *MGD: 3.899 Last week: *MGD: 3.991 
*MGD: Million Gallons Daily 
.. Pumped 541,360,000MG to date compared to 582,363,000MG for same period last year 
.. All lab hourly testing was completed. 
.. All cleaning and maintenance was completed. 
Southside Wastewater Treatment Plant (Staff of 7) 
Flows averaged: *MGD: 1.095 **BOD: 13 mg/l ***TSS: 2 mg/l 
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids 
.. Performed routine maintenance and testing on the plant 
Northside Wastewater Treatment Plant (Staff of 7) 
Flows averaged: *MGD: 1.456 **BOD: 2.0 mg/l ***TSS: 3.0 mg/l 
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids 
.. 148,500 gallons of bio-solids have been hauled for the month. 
.. Performed routine maintenance and testing on the plant 
Water Distribution (Staff of 11) 
Service Calls: 61, Main Breaks: 2, Leak Checks: 8, Cut-offs: 3, Reset Water Meters: 5, Service Lines: 5; Water/Sewer Line Locates: 455 
.. Worked on shop tickets, and service orders from customer service. 
Valve Maintenance (staff of 3) 
.. Located/performed serviceability check on valves at 3 different locations 
.. Located/performed serviceability check on fire hydrants at 20 different locations 
.. Performed annual fire hydrant flow testing at 3 locations 
Wastewater Collection (Staff of 7) 
Sewer lines flushed: 40,225 ft. Flushed (year to date): 419,320 ft. 
Total Service Calls: 64, Sewer Lines Checked: 58, Lift Stations Checked: 35 Emergency Sewer Calls: 1, Camera Lines: 1,341 ft., and Camera Inspections: 10 
♦ Capital Projects 
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff had training on it Tuesday, July 9th, 2013. Staff met with SRB on Friday, August 9th, 2013 to go over Waste Water Collection, Waste Water Treatment, Water Supply and Treatment, and Water Distribution. On August 19th, 2013 the Wastewater Hydraulic Model Software was approved by Commission. Currently waiting on installation of the software. SRB conducted a Filter Media Evaluation on Wednesday, August 28th, 2013 which lasted fourteen hours; results are still pending. Staff also had a meeting with SRB the same day, discussion of getting Commissioners updated were among the topics. Staff and Carollo Engineers met with DEQ on Thursday, August 29th, 2013 to go over possible options for the wastewater treatment system. SMA staff sent SRB information requested for the Southside Wastewater Treatment Plant, and an updated list of manholes needed for the sewer model software. Staff will meet with SRB on Friday, September 13th, 2013 to receive training on the hydraulic water model software. Staff had a conference call with Carollo Engineers on Wednesday, September 18th discussing the Wastewater Plant's immediate needs. Staff had a conference call with SRB on Wednesday, September 25th, items discussed were data needed for the master plan, phased projects, and updates on progress. Staff has gathered, sent part of the data, and is currently compiling the remainder of the data requested. SRB and Carollo Engineers met with City Commission and presented an update with visuals at the Special Call Meeting on Monday, September 30th. Staff had a conference call with SRB and Carollo Engineers on October 9th, 2013. SRB requested more sewer and water flow information for the water and sewer models) staff is currently working on). SRB delivered draft reports on the filter media, and returned plans and documents that were scanned recently on Friday, October 10th, 2013. Staff had a conference call with SRB on October 24th, 2013. SRB requested more sewer information for the sewer model (staff is currently working on). Staff gathered more camera footage for engineers to put in model. Staff sent SRB more data from the hydrant flow loggers, and largest water users. Staff gathered and submitted data for the water tower study. Staff met with newly added Carollo Engineering staff to give them a tour of both wastewater plants on Thursday, December 12th, 2013. Staff is expected to receive the Water and Sewer Treatment Draft after Christmas, from SRB. Carollo Engineers emailed a draft report for the Water & Wastewater Treatment Plants. Staff is currently reviewing this report and will work with the Engineers to evaluate the plan. SRB met with City Commission on February 3rd, 2014 to give a progress report on the Master Plan. Staff completed review and mark-ups of water plant and wastewater plants draft plans and returned to SRB for updates. Staff sent draft master plan documentation including appendices that SMA staff is currently reviewing. Staff gave SRB more data including camera footage for the wastewater model. Staff met with SRB on Friday, March 14th and went over the preliminary draft of certain chapters of the Master Plan. Questionable sections were addressed and explanations were given for some items that were unclear. We await the remaining chapters for preliminary review. Staff met with SRB and Carollo Engineers to review some sections of the Southside Wastewater Plant that needs to be addressed in the master plan. Staff had training with SRB on Friday, April 11th over the Water Model. Staff with meet with SRB on Wednesday, April 23rd to have additional training over the Water Model. SRB gave a presentation to the City Commission on May 5th. SRB will be delivering the Wastewater Treatment Volume III (Final Draft) to the city commission on May 19th. 
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has completed pipe burst from Horace Mann School to Center. Contractor has pulled 578 ft. of sewer at the 1900 block of Broadway. 115' of 12" pipe was installed at the 1100 block of Philadelphia. The 1900 block of Union has been bursted and services are being hooked up to the new line. Contractors are now at the location of Oakland and Pennsylvania. All pipe has been pulled and services are being attached to new line. Crews have gone back to do clean up on the last two bursts. Contractors are now at the location of Northridge and Janeway. Pipe has been pulled and services are being reconnected. Contractors have finished Northridge. Contractors have finished the final burst on Delaware. Contractors have moved to Chandler Street, and have located services and blown out manholes in order to pull new pipe. Contractors have moved to Beckley Street. Contractors are attaching services on Beckley run. Contractors are prepping line off of Market and Dill for bursting, and cleaning up previous projects. Contractors are cleaning up on Dill Street and locating services on Midland Project. Contractors are mostly cleaning up on past jobs. Point repair at 1010 N. Pennsylvania. Attaching services at Midland Project. Contractors are starting on south sewer line of Severn. Contractors are currently bursting an emergency line on the south side of Severn, from Oklahoma to Union. Contractors are currently pipe bursting Woodland Park, Pesotum, and 10th Street. Contractors are currently bursting Pesotum, 4100 block of Chapman, and Kickapoo from 45th to 39th. Contractors are currently pipe bursting Kickapoo from 45th to Penny, Highland to 11th, and Dewey to Darrow. Contractors are currently pipe bursting Arapaho to Sequoyah, Pesotum to Draper, and the creek south of Hardesty Dr. These 3 bursts will complete the pipe bursting for this year. Final clean up on all other areas have begun. 
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor cut out dirt around lift station and driveway. Survey shots have been taken. Staff met with Jordan Contractors on Wednesday, September 25th, and it was decided to remove the existing wet well, and replace with a new lift station in order to make it more efficient and current with other lift stations. Jordan has removed the old station and has poured and coated the base of the new lift station, and has set the first pre-cast section of the new wet well. Piping for wet well has been installed. The new valve box has arrived and contractors with start again on Monday, November 25th, 2013. Pumps have been installed and all plumbing from old wet well to new station has been done. Lift Station has been completed. Contractors are currently waiting on electrician to install electrical meter. Electricians have installed panels and boxes. Contractors are waiting on OG&E to install new meter, and switch station from a 3 phase to a 1 phase. Lift Station has been switched over and is operating well. The Lift Station and electrical work have been completed. Contractors will be pouring driveway and installing gate. Concrete work has begun. Stem walls for lift has been completed, and new fencing and gate have been installed. Drive will be poured next week. All work has been completed. Working on punch list. 
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded this project on May 6th, 2013. Contractors have exposed the Wes Watkins line for the meter vault, and cut into it to drain the remaining water. The meter will be assembled then lowered into the pit to assure accurate cuts are made as to not take out too much, or too little of the existing pipe. Contractors have poured the floor of the vault at Wes Watkins, and have assembled the meter. Jordan Contractors have hired a contractor to build the vault itself. The remaining two meter vault areas have been located, and lines are being potholed to verify depths. The walls for the meter at Wes Watkins are being formed. The walls were poured on Thursday, September 19th, and the lid for the vault was poured Wednesday, September 25th. After the forms for the lid are removed the last step is to tie in the electricity for the sump pump. The Beard Street and Southside vaults have been set and are operational. All meters are installed and operational. Waiting for electricity to be ran to Wes Watkins vault. OG&E has been contacted about placing a meter at the Wes Watkins vault, and added to our existing account. Contractors are waiting on the tower for the SCADA system. Work is scheduled for the 3rd of March. All work is done. Haynes is coming back to work on SCADA System, and might have to install bigger tower. Haynes is still working on getting signal from tower to Water Treatment Plant. Haynes is needing to add an additional 10' to the tower. The additional 10' is being added to the tower. 
Repair and Restoration of the River Bank Failure at the WTP, including sludge removal- Smith Roberts Baldischwiler, LLC is currently in the engineering phase. SRB had their survey team on site August 28th, 2013. Staff met with SRB and FEMA on Friday, September 20th to review the erosion damage. The estimated cost for the repairs to the river bank is around $200,000.00. Staff collected soil samples for SRB for the sludge lagoon project at the Water Treatment Plant. On January 14th, 2014 the Notice to Bidders will run in the newspaper, with the pre-bid meeting to follow on February 11th, 2014. SMA will open bids on February 18th, 2014. SMA received bid packets on January 17th, 2014. SMA opened bids on February 18th, 2014, and will award the project on March 3rd, 2014. Project was awarded to CP3 Enterprises on March 3rd, 2014. Estimated start date is April 10th, 2014. Contractors began work on Wednesday, April 9th with taking the sludge out of the Northwest side of the lagoon. Contractors have hauled a total of 300 semi-truck loads of sludge out of the South Lagoon. 
 
AIRPORT/Keenan English, Assistant Airport Manager 
.. The Airport Advisory Board approved changes to the airport's zoning regulations on May 21, 2014. 
.. Airport budget has been turned in for FY 2014/2015. 
.. An information center for pilots, passengers, and airport visitors has been put up in the airport terminal. 
.. Electricity for the new airport sign at the airport entrance has been hooked up. 
.. Jet fuel truck repairs have been completed. 
.. All taxiway and runway lights have been replaced 
.. The airport is working with SEDF to create airport brochures to inform and market to the public and potential customers. 
.. Hinges on T-Hangar entrance gate have been repaired. 
.. Preventative maintenance has been performed on the main hangar. 
.. Hangars remain at full capacity 
.. Fuel Sales 
Fuel sales continue to steadily increase: 
.. May 2013 = 2,598.34 gal; Jet A 2,613.68 gal 
.. May 2014 = Avgas 2,589.27 gal; Jet A 1,181.94 gal 
Airport Advisory Board 
.. Regular monthly meeting is being held June 18, 2014. 
 
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations 
Parks Maintenance Division (Staff of 8) 
.. Daily cleanup route on Main St and Parks 
.. Daily Park cleanup and restroom cleaning in all Parks 
.. Mowing/Weed eating and spraying in all parks and ROWs 
.. Helping clean up down town for events 
.. Working on Monthly Park Inspections 
Cemetery Division (staff of 4) 
.. 1 burial 
.. Mowing /weed eating/spraying 
.. Picking up flowers from Memorial day 
.. Daily trash pickup 
.. Preparing for internments 
Central Garage (Staff of 6) 
.. General servicing and repairs to vehicles and equipment including Expo 
.. Processing new vehicles 
.. Working with insurance claims on wrecked vehicles 
.. Department services and repairs 238 vehicles, 206 pieces of equipment, and 4 boats 
.. 47 units in last two weeks with 56 total repairs 
.. EVT schools and testing 
Shawnee Twin Lakes 
.. Boat traffic is picking up on Lake #1 on the weekends. The swim beaches are busy every weekend. New Lake building is being engineered and we hope to get under way with construction soon. Mowing has begun around the lake also. 
Wes Watkins Reservoir 
.. Mowing has begun. Camping and swimming has picked up. Workers have also been doing some minor repairs to the sewer lines leaving the restroom facilities due to clogs. 
Municipal Swimming Pool 
.. Project is out for bid. There is a prebid meeting on March 25th at the pool and bids are due back in on April 7th. Hope to award the following Commission Meeting. Look for a ground breaking to happen soon. 
Auditorium Exterior Restoration and Window Replacement 
.. A punch list has been made and the contractor is working to complete it. The one window that was not replaced is on order and may take a while. 
Certified Healthy Communities 
.. Staff will be working on getting together ordinances for the Commission to consider on storefront signage and no alcohol and tobacco advertisements at city sponsored functions. This is needed in order to qualify for the grant through TSET. 
Alternative Fuels 
.. Staff has joined up with the Central Oklahoma Clean Cities as a stakeholder in hopes to be able to apply for grant monies to convert city vehicles to natural gas or propane. Our first meeting was December 17th. Stakeholders consist of individuals that work in the field of CNG/LPG, install equipment, operate converted equipment, or are looking into and tracking conversion data. Fleet maintenance has a meeting set up with LPG individuals to look at some of our equipment for quotes on conversion. Through information learned at the COCC meetings, staff has made the decision to hold off on conversions for a couple of more years. This is based on to get our ROI from our conversions, we need to convert vehicles running 35000 miles per to which we do not have. We have chosen to wait and watch for the price of conversions to come down. 
KABOOM grant/YMCA partnership 
.. The YMCA is back in the running for funding on the KABOOM grant. As soon as a funding partner is found, the YMCA and the City will coordinate installation. 
City Hall and Fire Stations Fire Alarm System 
.. Staff has received all estimates and given them to the Fire Department to apply for grants to install. 
 
 
Municipal Pool Project 
.. 4 contractors turned in bids and they were opened on April 7th. On May 5th the City Commission awarded the pool bid to Branco Enterprises. After a construction schedule has been established, a ground breaking ceremony will be planned. The Health Department has approved the project and is sending our permit. A pre-construction meeting has been set for June 18th at 1:30 pm. 
Red Cedar Local Emphasis Area 
.. Staff and one Commissioner has been working on a way to help private land owners remove red cedars from their property in order to make our effort of removing worthwhile. A LEA has been submitted through the NRCS office for grant funding for private land owners. More to come as we hear back. 
Other Projects of Importance 
.. The YMCA received two grants through the Avedis Foundation. Staff will be helping implement these due to the involvement of City Property. Architects are working on drawings for one of the projects. 
.. Architects are working on the drawings for the new Lake Maintenance building that will be bid out soon. 
.. Staff has chosen Shafer, Kline, & Warren, Inc. for The Parks Master Plan. The City Commission has approved the contract and the firm is planning on starting June 9th. They will be here for three days ending with a kickoff meeting on June 11th to talk about what they found in the Parks. 
 
EXPOSITION CENTER/Mike Jackson, Operations Manager 
.. May 19, Canadian Valley Meeting, 100 people 
.. May 21, LEPC, 25 people 
.. May 21, St. Anthony's PAL, 80 people 
.. May 22-26, Futures Stars Calf Roping, approximately 1400 people attended this 4 day event, 600 plus youth ropers 
.. May 24, Wedding Reception, 220 people 
.. May 29, Gordon Cooper Vo Tech Graduation, approximately 1400 people 
.. May 30, Tecumseh High School Class Reunion, classes of 50, 54, 59, 75 people 
.. May 31-June 1, Oklahoma Quarter Horse Foundation Show, approximately 700 people 
 
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director 
Planning 
.. Staff met with developers to discuss pending and current development projects. 
.. Project Update: Zoning Code Update. The Shawnee City Commission adopted a revised Shawnee Zoning Code on June 2, 2014. 
.. Building inspections staff remain busy with a very high volume of permit requests and inquiries. 
.. Staff is reviewing development applications (building plans) for the Shawnee Marketplace project. 
.. Staff prepared materials for Planning Commission and City Commission meetings. 
.. The building inspections division reviewed and issued five (6) single-family home permits in the month of May. 
.. The City was awarded a $641,000+ grant from the Avedis Foundation for Trail improvements. The City will provide matching money to make additional sidewalk and trail improvements. 
.. Staff is assisting in the coordination of major events for Downtown Shawnee. 
.. The Action Center is currently investigating the following complaints: 
o Dilapidated Buildings: 40 active cases 
o Derelict Vehicles: 6 active cases 
o Junk/Trash: 17 active cases 
o Tall Grass/Weeds: 111 active cases 
 
FINANCE DEPARTMENT/Cynthia Sementelli, Finance 
.. Attended the GFOA Conference May 18-May 21 
.. Prepared budget publication for the Shawnee News Star 
.. Worked on budget for public hearing 
.. Worked on power point for public hearing 
.. Attended Contract Review meeting 
.. Meet with the union for negotiations 
.. Worked on Resolutions for budget 
.. Prepared budget amendments 
 
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk 
City Clerk 
.. Preparation of minutes for May 19, 2014 City Commission and Authorities meetings. 
.. Preparation of May 28, 2014 Community Service Contract Review Committee agenda and attended meeting. 
.. Preparation of June 2, 2014 City Commission and Authorities meetings. 
.. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee. 
Utility Billing/Customer Service 
.. Continued training of new Customer Service employees. 
.. Total kiosk revenue for May, 2014 - $17,945.99. 
.. 220 customers using kiosks in May, 2014. 
.. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation. 
 
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer 
.. Continued project review / management for master projects 
o Remote VPN Replacements - Police Training @ Gordon Cooper scheduled next 
o TCM Imaging Solution Project - Attorney office template developed, working with vendor for TOP installations and City Clerk templates 
o Automated Offsite Backup Updates for Appliance - Vaulting solution purchased and being installed 
o Mobile Device Management Deployment - MDM deployed on Fire mobile devices, testing remote app management and deployment 
o Web Server Migration - Core and virtual server being built for migration process 
o License Plate Reader Server component -Web code for easy lookup / integration lookups left to do 
o Home Drive Storage migration - Core and Virtual server being built for migration process 
o Brazos Citation Import for Global System - Vendor working on import failures 
o GeoInfo Web App - Final code developed, need volunteer to use iPad to map/photograph murals, horses, etc. 
o Police AVL Solution - Verizon mobile devices and GeoSafe continues to be deployed 
o Global/Firehouse Interface - Code tested and working, Fire now desired call imports for calls not fully closed so more code modifications required 
o Airport Audio Logger System - System build and ready to deploy 
o Internal Fiber Interconnect / Backup sub-network build out - Equipment purchased and build out designed, deployment ready 
o Ch3/30 Video Server Replacement - Project roll over to next Fiscal Year, proposed solutions not full digital and requires more equipment 
o WSUS system patches reviewed and approved across enterprise 
o Scheduled, promoted, produced, and published PAVE Candidate forum on 05/27/2014 
o Scheduled, promoted, produced, and published 05/19/2014 Commission Meeting 
o Review video arraignment linkage outage, was issue at County side not COS 
o Multiple ID/Access Card replacements and new employee deployments 
o Multiple printer cartridge / maintenance operations 
o Finalized EDP inventory and submission to City Clerk for insurance purposes 
o Reviewed, updated and changed various Building Project work flow items for Planning 
o Review stop light camera IP access at Bryan and Independence with vendor, network planning begun 
o Replaced various iPad devices with new units 
o Continued meeting and planning for hosting McCloud dispatching services 
o Finalize IP Video deployment at Cemetery facility 
o Assisted with deployment of equipment for annual insurance signup and enrollment for HR 
o Review / resolve issues with CADServer SQL services dropping. Issue was bad Firehouse sessions dropped by users on RDP trying to authenticate 
o Active Directory training for Software Support Tech 
o Budget planning for finishing out FY 2013-2014 for capital needs 
 
FIRE DEPARTMENT/David Short, Chief 
Suppression 
Responded to 187 emergency calls broken down by type below: 
.. Fires: 11 
.. Rescue & EMS: 136 
.. Hazardous conditions: 7 
.. Service Calls: 5 
.. Good Intent Calls: 22 
.. False Alarms: 4 
.. Overpressure Rupture, Explosion: 0 
Fire Prevention 
Plan Reviews 
.. OBU Cafeteria Remodel 
New Construction Inspections 
.. None 
Requested / Administrative Inspections: 
.. None 
Permits and On-Site Inspections 
.. 6 open burn permit 
Training 
.. EOC Tech Spring Fire Academy (Degraffenreid) (2/27/14 - 5/30/14) 
.. Air Management Drills (All Shifts) 
.. Haz Mat Technician Refresher (All Shifts) (6/9-14/14) 
.. 2nd Quarter 2014 Minimum Company Standards Due (6/30/14) 
.. IAFC Conference @ Dallas TX (Underwood, Taron, Cooley) (8/13-16/14) 
.. Annual Fitness Test (All Shifts) (9/2,3,8/14) 
.. Develop Air Management Course / Air Management Policy 
.. 10 Probationary Fire Fighter Skills Training and Evaluation 
.. GEOSAFE / CAD / Firehouse iPad Deployment 
.. Coordinate Captain Promotional Assessment 
.. 2014 EMT Certification Renewals 
.. FireHouse Administration / Quality Control 
.. Kaplan Fire and EMS C.E.U. Administration 
.. 24/7 Fire Course Administration 
.. N.R.E.M.T. - C.E.U. Program Administration 
.. Electronic Entry of Dept. Personnel Training Records to FireHouse 
.. Development Minimum Company Standards (3rd Quarter 2014) 
 
POLICE DEPARTMENT/Russ Frantz, Chief 
Police 
.. Police reports: 263 / arrests: 79 
Total Citations: 155 Handwritten Citations: 93 E-Citations: 62 
Dispatch 
.. Dispatch managed 2,870 calls (Police/Fire/EMS calls dispatched only) 
Accreditation/Lt. King, Accreditation Manager 
.. Working on Accreditation files 
.. Assisting with CID 
.. Instructed courses in Bartlesville 
.. Nuisance Alarms. 
.. Field Training Program. 
.. CJIS. 
CID 
.. 40 Cases Forwarded to CID for Review 
.. 10 Felony Cases Assigned / 0 Misdemeanor Cases Assigned / 2 Other Cases Assigned 
.. 11 Felony Cases Cleared / 0 Misdemeanor Cases Cleared / 4 Other Cases Cleared 
.. 3 Felonies Filed through DA's Office 
.. 2 Arrests Made 
.. 17 No Further Needed (NFN) Cases 
.. $200 Total Property Recovered 
.. 8 Pending Assignment (PA) Cases 
.. 1 Call Out 
.. 5 Assists with Patrol and Other Agencies 
COP's Grant Program 
.. Got search warrant return amended and filed 
.. Compliance check meeting with substance abuse case workers 
.. Conducted drug house surveillance 
.. Police Foundation meeting 
.. Searched and seized evidence pursuant to abandoned property 
.. Meeting with court personnel for possible offender training 
.. Picked up and dropped off witness in murder trial 
.. Assisted with op order preparation and raid plan 
.. Served forfeiture paperwork 
.. Click it or ticket traffic enforcement 
.. Shots fired barricaded suspect call (arrested one with no injuries) 
.. Grant administrator meeting and Memorial scheduled event 
.. SWAT team training 
.. Executed search warrant on 2311 Crest Drive 
.. Seized methamphetamine, marijuana, drug paraphernalia, and arrested 12 suspects 
.. Took Safe Corridor grant equipment to Tecumseh PD 
.. American Legion Memorial Event 
.. Meetings with confidential informants 
.. Conducted face book surveillance 
.. Investigator drug tips 
.. Clean evidence room 
.. SWAT call out- assisted with search warrant service two arrests 
.. Met with school resource officer re: marijuana 
.. Case worked assisted with felony warrant service arrested one CDS 
.. Community event a Kids Space Park 
Evidence 
.. Number of evidence items brought in: 43 
.. Number of evidence items released: 14 
.. Number of found property items taken in: 3 
.. Number of items submitted to the OSBI: 18 
.. Number of evidence disposition files/cases cleared: 168 
Staff 
Police Officers - 59 / 3 Officers in FTO program/ 1 in CLEET Academy / 53 available 
.. Dispatch positions - 13 / 11 available for service / 2 in training status / 2 open position 
.. Animal Control Positions - 4 / 4 available for service 
Animal Control 
.. Calls Responded: ? (Not included in original report) 
.. Animals Impounded: 72 / Animals reclaimed: 4 / Animals adopted: 1

City of Shawnee Oklahoma Update

Wednesday, June 18, 2014

Staff Activity Report for May 18 - 31, 2014

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