Wednesday, October 23, 2013
Bulk Waste schedule for November 2013.
The curbside Bulk Waste schedule for November 2013 has been posted on our Sanitation Page. Click the link below to view it.
Tuesday, October 22, 2013
Annual Water System Maintenance Scheduled 11/11 - 11/25/2013
The City of Shawnee uses chloramines that is a disinfectant used to treat drinking water. Chloramines are most commonly formed when ammonia is added to chlorine to treat drinking water. The typical purpose of chloramines is to provide longer-lasting disinfectant properties to the water treatment as the water moves through pipes to consumers. This type of disinfection is known as secondary disinfection.
Chloramines have been used by water utilities for almost 90 years, and their use is closely regulated. More than one in five Americans uses drinking water treated with chloramines. Water that contains chloramines and meets EPA regulatory standards is safe to use for drinking, cooking, bathing and other household uses. Using chloramines, a combination of chlorine and ammonia, in the treatment process helps reduce the amount of trihalomethanes. Trihalomethanes are byproducts formed when water is disinfected with chlorine, according to the U.S. Environmental Protection Agency.
As part of our yearly maintenance program the water treatment plant is going to do a two week return to free chlorine treatment and flush fire hydrants from <B>November 11th to November 25th, 2013</b>.
This is a normal maintenance procedure, during this process your water will continue to be safe to drink. For questions about the change in treatment, contact Mike Nelson at the City of Shawnee Water Treatment Plant at (405) 273-0890.
Chloramines have been used by water utilities for almost 90 years, and their use is closely regulated. More than one in five Americans uses drinking water treated with chloramines. Water that contains chloramines and meets EPA regulatory standards is safe to use for drinking, cooking, bathing and other household uses. Using chloramines, a combination of chlorine and ammonia, in the treatment process helps reduce the amount of trihalomethanes. Trihalomethanes are byproducts formed when water is disinfected with chlorine, according to the U.S. Environmental Protection Agency.
As part of our yearly maintenance program the water treatment plant is going to do a two week return to free chlorine treatment and flush fire hydrants from <B>November 11th to November 25th, 2013</b>.
This is a normal maintenance procedure, during this process your water will continue to be safe to drink. For questions about the change in treatment, contact Mike Nelson at the City of Shawnee Water Treatment Plant at (405) 273-0890.
FreeTree Give Away to Tornado Victims
On Saturday October 26th the City of Shawnee,The Oklahoma Tree Bank Foundation, and The Apache Foundation will be giving away 250 trees to those affected by the May tornados. The give away will be at 2200 Airport drive, Shawnee Regional Airport, from 8:00 am to Noon or until the trees are gone. There is a limit of three trees per family.
Monday, October 21, 2013
Join the doggone fun Nov 2nd at the Bark for Life Event
American Cancer Society Bark For Life November 2nd from 9:00-noon at Boy Scout Park in Shawnee located at Main and Pesotum.
The American Cancer Society Bark for Life is an American Cancer Society Relay for Life event that honors the caregiving qualities of canine companions.
Bark for Life fundraisers also helps save lives by supporting the mission of the American Cancer Society.
Advance registration for one dog is $15 additional dog is $5.
Apply online at <a href=http://www.relayforlife.org/bflshawneeok>http://www.relayforlife.org/bflshawneeok</a> or visit <a href=http://www.facebook.com/barkforlifeshawnee>http://www.facebook.com/barkforlifeshawnee</a>.
The blessing of animals at 9am, games, demonstrations, rescue groups and pet adoptions are planned.
The American Cancer Society Bark for Life is an American Cancer Society Relay for Life event that honors the caregiving qualities of canine companions.
Bark for Life fundraisers also helps save lives by supporting the mission of the American Cancer Society.
Advance registration for one dog is $15 additional dog is $5.
Apply online at <a href=http://www.relayforlife.org/bflshawneeok>http://www.relayforlife.org/bflshawneeok</a> or visit <a href=http://www.facebook.com/barkforlifeshawnee>http://www.facebook.com/barkforlifeshawnee</a>.
The blessing of animals at 9am, games, demonstrations, rescue groups and pet adoptions are planned.
Staff Activity Report for Oct 6 - Oct 12, 2013
CITY MANAGERS OFFICE/Brian McDougal, Manager
. Met with Commissioners Agee and Hall to discuss contracts and various matters.
. Met with Shawnee Mall Manager Scott Kingrey regarding progress and improvements at the mall including the new Japanese Steakhouse, Joann Fabrics, Toys R Us, and discussing other city projects and progress.
. Attended SEDF meeting.
. Met with OCAN to discuss broadband current needs and future capability. CPN, St. Gregory's, OBU, One net staff etc., in attendance.
. Presented to the Diamond K Kiwanis Civic club regarding the state of the City.
. Attended the Convention and Visitor Bureau meeting.
. Met with Rotarians and Commissioners regarding a Rotary Grant for downtown.
. Attended PCDA Meeting.
. Attended the Canadian Valley District, BSA roundtable meeting.
. Met with Shawnee LDS officials regarding the City's needs to determine if they can assist either with current or future storm victims, beautification and the like.
. Attended the Shawnee Fire Department, Clowning program skit at the Shawnee Expo and Convention Center.
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ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
No changes this week
. Federal Street Bridge Repair Project: PBx completed the bridge deck formwork last week and this week will be placing all the steel reinforcement bars and tying them together. Concrete is scheduled to begin being placed on Friday, September 27th. Work is approximately 90% complete, with about 3-4 weeks of work left to complete. They also completed hanging the support A frames to the bridge that will be used by ONG and SMA to support their gas lines and water lines respectively.
. Airport Trails Project: Bishop Paving has completed the additional drain pipe in the Japanese Garden area. Final as-built quantities have been completed by our Construction Inspector, and they differ somewhat between what the Contractor has measured and turned in. We have a meeting scheduled for next with Bishop Paving to resolve the quantities and cost dispute.
. ADA Sidewalk and Ramps Project: All Roads has been working on the ramps at the intersection of 10th and Union. This is an ongoing project whereby we move the contractor to various intersections where sidewalks are located but do not have any accessible handicap ramps. The City is required to install these ADA ramps at locations where street paving work has taken place if there are not any ramps at that specific location(s).
. Bell Street Streetscape Project from Farrall to 7th: All Roads has everything addressed as for their contract except for the lighting at Farrell, which they have a sub TLS working on this. Once the lighted poles are relocated they will have all of their work done. OG&E has set all the night light poles and will be working on making connections Tuesday and Wednesday of this week. They seem to think they could be complete by Friday. Shawnee Mill is concerned about the light poles across from their dock, this is where semis back into the dock and they use all of the area to back into the dock. They want us to install some pipe bollards to protect the poles, need to know if this is something we want to address before one of these poles get hit by a semi.
. City Hall Parking Lot Improvements: Parking lot is 100 percent complete and opened to use. Staff will be determining final as-built quantities of work for final payment determination to Contractor. Staff has determined that only City vehicles not taken home that are used on a daily basis all day long will get a reserved parking lot, all other employees and City vehicles will need to utilize the newly built parking lot on the southeast corner of Beard & 10th Street.
. Concrete rehab on Independence Street: Construction 100% complete. Staff has completed measuring final as-built quantities for final payment to Contractor and have given those results to the Contractor for comparison. City always holds back 10% of payment as retainage until project costs are finalized and project accepted by the City. Anticipate taking this project forward for final acceptance to the City Commission at their October 21st City Commission meeting.
. Wyndemere Place Addition Project: We received the paving and drainage plans for this proposed subdivision that will be built south of MacArthur Street just west of Bryan Street, and have completed our review, and have sent comments to the Developers Engineer for corrections.
. Shawnee Mission Plaza Project: We received all the documentation and hydraulic analysis supporting a request for a Letter of Map Revision (LOMR) to FEMA for the project just north of the Sonic and south of Popeyes Chicken on north Kickapoo. We completed our review and concur with the findings, thus, have executed the Community Acknowledgement form and given to Developers Engineer. Developers Engineer has sent all the documentation and computer modeling of the drainage basin to FEMA for final review and approval of the LOMR being sought. No building permit can be issued until receipt of the LOMR from FEMA.
. Projects under Design by Engineering Dept.:
. Main Street Streetscape Project
. Municipal Swimming Pool Parking Lot
. 10th Street Drainage Structure Repair
. Various water line projects for SMA
. Various sanitary sewer line projects by pipe-bursting for SMA
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EMERGENCY MANAGEMENT/Don Lynch, Director
. Registered 3 individual storm shelters
. Coordinated with departmental staff, Federal and State officials on disaster recovery issues
. Worked on draft text for Emergency Operations Plan update.
. Coordinated with departmental staff, Federal and State officials on disaster recovery issues
Capital Projects Update:
. Telephone System Replacement: Coordinating with AT&T to get PRI interface
. Communications Systems Upgrades: Motorola- Portable radios received at shop. Working on template design with police and fire chiefs.
. City of Shawnee: Director still working on site layout, equipment, and supply issues
. Outdoor Warning Devices: Have received the equipment from American Signal to convert telephone line control to radio control. Need to schedule installation with vendor
. Public Storm Shelters: Director preparing agreement for use of facilities.
. National Incident Management System Annual Report: Computer input due for both City of Shawnee and Pottawatomie County by September 30, 2013
596 Families Registered (1541 people affected) for Disaster Assistance in Pottawatomie County
Total FEMA Verified Loss $4,512,685.01
Loss covered by FEMA Individuals & Households Program $1,642,919.31
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UTILITY DEPARTMENT/Steve Nelms, Director
Water Treatment Plant (Staff of 10)
Average production: *MGD: 3.911 Last week: *MGD: 4.045
. Pumped 1,211,569,000MG to date compared to 1,325,790,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
*MGD: Million Gallons Daily
Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.119 **BOD: 12 mg/l ***TSS: 2 mg/l
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.351 **BOD: 2.7 mg/l ***TSS: 2.5 mg/l
. Hauled 181,500 gallons of bio-solids have been hauled for this month
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
Water Distribution (Staff of 11)
Service Calls: 253, Main Breaks: 3, Leak Checks: 30, Cut-offs: 17, Reset Water Meters: 12, Service Lines: 1; Water/Sewer Line Locates: 386
. Worked on shop tickets, and service orders from customer service.
Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 7 different locations
. Performed annual fire hydrant flow testing at 8 locations
Wastewater Collection (Staff of 7)
Sewer lines flushed: 8,225 ft. Flushed (year to date): 825,149 ft.
Total Service Calls: 25, Sewer Lines Checked: 23, Lift Stations Checked: 18 Emergency Sewer Calls: 2, Camera Lines: 616 ft., and Manholes located: 0
* Capital Projects
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff had training on it Tuesday, July 9th, 2013. Staff met with SRB on Friday, August 9th, 2013 to go over Waste Water Collection, Waste Water Treatment, Water Supply and Treatment, and Water Distribution. On August 19th, 2013 the Wastewater Hydraulic Model Software was approved by Commission. Currently waiting on installation of the software. SRB conducted a Filter Media Evaluation on Wednesday, August 28th, 2013 which lasted fourteen hours; results are still pending. Staff also had a meeting with SRB the same day, discussion of getting Commissioners updated were among the topics. Staff and Carollo Engineers met with DEQ on Thursday, August 29th, 2013 to go over possible options for the wastewater treatment system. SMA staff sent SRB information requested for the Southside Wastewater Treatment Plant, and an updated list of manholes needed for the sewer model software. Staff will meet with SRB on Friday, September 13th, 2013 to receive training on the hydraulic water model software. Staff had a conference call with Carollo Engineers on Wednesday, September 18th discussing the Wastewater Plant's immediate needs. Staff had a conference call with SRB on Wednesday, September 25th, items discussed were data needed for the master plan, phased projects, and updates on progress. Staff has gathered, sent part of the data, and is currently compiling the remainder of the data requested. SRB and Carollo Engineers met with City Commission and presented an update with visuals at the Special Call Meeting on Monday, September 30th. Staff had a conference call with SRB and Carollo Engineers on October 9th, 2013. SRB requested more sewer and water flow information for the water and sewer models) staff is currently working on). SRB delivered draft reports on the filter media, and returned plans and documents that were scanned recently on Friday, October 10th, 2013.
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has completed pipe burst from Horace Mann School to Center. Contractor has pulled 578 ft of sewer at the 1900 block of Broadway. 115' of 12" pipe was installed at the 1100 block of Philadelphia. The 1900 block of Union has been bursted and services are being hooked up to the new line. Contractors are now at the location of Oakland and Pennsylvania. All pipe has been pulled and services are being attached to new line. Crews have gone back to do clean up on the last two bursts. Contractors are now at the location of Northridge and Janeway. Pipe has been pulled and services are being reconnected. Contractors have finished Northridge, and will move to Delaware St.
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor cut out dirt around lift station and driveway. Survey shots have been taken. Staff met with Jordan Contractors on Wednesday, September 25th, and it was decided to remove the existing wet well, and replace with a new lift station in order to make it more efficient and current with other lift stations. Jordan has removed the old station and has started to pour the floor and the bottom half of the new wet well.
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded this project on May 6th, 2013. Contractors have exposed the Wes Watkins line for the meter vault, and cut into it to drain the remaining water. The meter will be assembled then lowered into the pit to assure accurate cuts are made as to not take out too much, or too little of the existing pipe. Contractors have poured the floor of the vault at Wes Watkins, and have assembled the meter. Jordan Contractors have hired a contractor to build the vault itself. The remaining two meter vault areas have been located, and lines are being potholed to verify depths. The walls for the meter at Wes Watkins are being formed. The walls were poured on Thursday, September 19th, and the lid for the vault was poured Wednesday, September 25th. After the forms for the lid are removed the last step is to tie in the electricity for the sump pump. The Beard Street and Southside vaults have been set and are operational. All meters are installed and operational. Waiting for electricity to be ran to Wes Watkins vault.
Jefferson Terrace Water Line Replacement, COS-SMA-14-01 Jordan Contractors was awarded the bid on August 5th, 2013. Estimated start date for this project is October 1st, 2013. Contractors have moved onto site.
Water Treatment Plant Sludge Removal, COS-SMA-14-02- Nutri-Ject Systems, Inc. was awarded the bid on August 5th, 2013. Estimated start date for this project is September 19th, 2013.
24" Sewer Rehab Project (Sliplining Existing 24" Concrete Pipe), COS-SMA-13-07- Urban Contractors was awarded the bid on August 19th, 2013. Staff met with Urban Contractors for a pre-work meeting on August 28th, 2013. Work will commence when the slip line arrives, which will be in approximately 4-6 weeks. The estimated start date for this project is September 30th, 2013. Work will commence when the slip line pipe arrives.
Repair and Restoration of the River Bank Failure at the WTP- Smith Roberts Baldischwiler, LLC is currently in the engineering phase. SRB had their survey team on site August 28th, 2013. Staff met with SRB and FEMA on Friday, September 20th to review the erosion damage. The estimated cost for the repairs to the river bank is around $200,000.00.
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AIRPORT/Keenan English, Assistant Airport Manager
. Application for World Fuel Services Alliance Program turned in. Waiting for program to go into effect.
. FY2013-2014 budget process complete
. Airport staff is taking inventory of airport lighting outages to be replaced.
. Airport staff is in the process of implementing the tools/technology to count operations at SNL.
. Airport staff is currently exploring options to repair the ceiling of the north bulk hangar.
. The airport now has adequate supplies for spill clean-up and prevention. A Spill Prevention, Control, and Countermeasure (SPCC) plan has been drafted.
. 2013 Fly-in, Airshow & Pancake Breakfast - October 5, 2013
o After action committee rescheduled. Meeting time to be determined
o Final donations and revenues have been turned in.
o Air show expenses were significantly less than projected
o Attendance estimated between 500 and 750 people
o The 2013 Shawnee Air Expo, in terms of safety, attendance, and operations, was considered to be a success. No major problems arose during the course of the event nor were there were there any immediate issues with volunteers, sponsors, performers, attendees, or vendors.
Fuel Sales
Fuel sales continue to steadily increase:
. September 2012 = Avgas 2,918.26 Gallons; Jet A 489 Gallons
. September 2013 = Avgas 3,265.23 Gallons; Jet A 2,510.05 Gallons
Airport Advisory Board
. Regular monthly meeting scheduled for October 16, 2013.
. The AAB motioned to recommend the purchase of new fuel pump displays.
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PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
Parks Maintenance Division (Staff of 8)
. Daily cleanup route on Main St and Parks
. Mowing/weed eating in Parks/Lake/Street ROWs
. Working on Park Inspections
. Working on Park inspections
Cemetery Division (staff of 4)
. 1 burials last week
. Filling graves that have settled during rains
. Cemetery gates are being closed at 5:00 p.m. every day for winter
. Preparing for internments
. Leveling markers
. Mowing/ Weed eating
Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. Working with insurance company to get Police vehicles repaired
. Checking into grant information for natural gas conversions
. 30 units in last week with 47 total repairs
. EVT schools and testing
Shawnee Twin Lakes
. The repair of the floating fishing dock is complete.
. Workforce grant has six workers at the Lake picking up trash in the ROWs and cutting trees that are down or damaged
Wes Watkins Reservoir
. Crews are working on mowing and weed eating.
. Several pipe liners are staying in the RV Park and several RV groups are keeping the Park full
Municipal Swimming Pool
. Architects working on engineered drawings and bid documents. Renderings of the pool project have been placed at the Shawnee Mall and City Hall for the public to see. City funding for the project was approved at the Commission on August 5th. Project expected to go out for bid soon. Pool committee is seeking additional funding from private donations, they only need $180,000.00 more. We are experiencing some difficulty with the State Health Department and hope to remedy it soon.
Auditorium Exterior Restoration and Window Replacement
. Project is moving along good and is about 50% complete; windows should be coming in soon
City Hall ADA Restroom Project
. Drawings are finished, Will bid out project soon.
The Tree Bank Foundation Great Tree Giveaway
. City staff turned in an application for 500 trees last week to be given away to those affected by the tornado in May. The exact date has not been set yet but it will be towards the end of October. We will be receiving 250 trees on October 23rd. The species will be a mixture of oaks, maples, junipers, hollies, sycamores, crape myrtles and redbuds (as available at the time of delivery). The giveaway event will be scheduled on October 26th from 8:00 am till Noon or when the trees are gone.
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EXPOSITION CENTER/Mike Jackson, Operations Manager
. October 7-10, Monaco America RV Rally, Conference Center
. October 9, St. Anthony's Think Pink, Conference Center
. October 10, Fire Prevention Week Fire Clowns, Conference Center
. October 11-13, Scrapbooking Show, Conference Center, Upstairs
. October 12-13, Oklahoma Quarter Horse Foundation Show, Fred Humphrey Pavilion
. October 12, Wedding Reception, Conference Center
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PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
Planning
. Staff attended the Oklahoma Conference of the American Planning Association. The conference included a presentation by the University of Oklahoma on their downtown Shawnee revitalization plan that was recently completed.
. The City of Shawnee issued 7 new home permits for single-family residences in September.
. Staff completed a draft of a revised City code concerning drivers for hire (taxicabs) and mailed it to related companies providing service in the City of Shawnee in June. The City Commission will consider the revisions on November 4.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 31 active cases
o Derelict Vehicles: 6 active cases
o Junk/Trash: 12 active cases
o Tall Grass/Weeds: 68 active cases
Project Updates
. Wayfinding - Staff is continuing work on a Phase 1 Wayfinding Bid Packet to include the EXPO and main entrance signs to the City. Sign companies have been contacted so that preliminary cost estimates can be known and the phase can be scaled accordingly. The expected bid time is November 2013.
. Zoning Code Update- Staff met with developers and discussed current and pending projects. Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code. The Planning Commission held a workshop in October to discuss the Industrial Code. A workshop to discuss Commercial Zoning is scheduled for December.
. Business Licenses- Staff is working with other City Staff to prepare documents and procedures for the enactment (subject to City Commission approval) of a business license requirement in the City of Shawnee. More information with be forthcoming.
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FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Worked on year end for auditors
. 301 and 302 fixed assets reconciliation
. Prepared sales tax report
. Worked with auditors
. Meeting with City Clerk and City Manager concerning PCDA rates
. Bank reconciliations
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CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
City Clerk
. Preparation of City Commission and Authorities minutes for October 7 , 2013 meeting
. Filed 5 Public Nuisance Liens and 5 Public Nuisance Lien Releases with Pottawatomie County Clerk; filed 11 Public Nuisance Liens with Pottawatomie County Treasurer.
. Met with accounting staff at Records' Center to review archived records.
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
Utility Billing/Customer Service
. New employee training - Customer Service
. New employee training - meter reader
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
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INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o Watch Guard In Car Video Project -Project Completed and In use, some workstation installs left, IT continues to fine tune configuration
o VoIP Telephony Project - IT deploying desktop software, still waiting on PRI, remote location testing completed
o Remote VPN Replacements - Six remotes completed, Animal Shelter completed, Water Treatment Plant, Unzner Center left
o TCM Imaging Solution Project - Activated in HR, Finance, waiting on small scanners for utilities
o Unitrends Backup Appliance Deployment Part 2 - Research has begun on the budgeted secondary device
o Mobile Device Management Deployment - Continues, preparing to send out links/configuration
o Web Server Migration - Major code updates completed, testing, updating on new box, Working on Intranet site
o AFIX System Replacement - Deploying localized virtual 32bit client to work around OSBI 64bit limits
o License Plate Reader Server component - Server component now installed, waiting for vendor to finalize import process
o EOC Interactive Projector Replacement - Waiting on vendor / equipment, contact made
o Home Drive Storage migration - Test migrations performed, permission issues to resolve
o City Hall Kiosk - iPad Kiosk Deployed, additional content continues, presented solution at OML
o Brazos Citation Import for Global System - Working with vendor, waiting on proper offense listing from PD
o GeoSafe Fire Mobile - Demo scheduled for Fire review, IT has been reviewing past few months
o GeoInfo Web App - Final code developed, need volunteer to use iPad to map/photograph murals, horses, etc
o Police AVL Solution - Discussion GPS device options, why Global Software cannot support standard cell card GPS
o Resolved connectivity outages at Animal Shelter, replaced shelter router with dedicated VPN solution
o Replaced UPS systems in various locations due to aged out / battery issues
o Reviewed Orion Damage Assessment solution with Emergency Management for future use
o Deployed additional Brazos e-citation writers, nearly 20 units deployed now, last 30 days e-citation use at 60%
o Configure, print and deploy various ID / Access control cards
o Added features to Document Archive Management System web app for Clerk's office
o Live and post production of 10/7/2013 City Commission meeting
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FIRE DEPARTMENT/David Short, Chief
Suppression
Responded to 94 emergency calls broken down by type below:
. Fires: 8
. Rescue & EMS: 70
. Hazardous conditions: 2
. Service Calls: 3
. Good Intent Calls: 7
. False Alarms: 3
. Overpressure Rupture, Explosion: 0
Fire Prevention
Plan Reviews
. None
New Construction Inspections
. None
Requested / Administrative Inspections:
. None
Permits and On-Site Inspections
. None
Training
Assigned Shift, Company & Individual Training:
. Fire Officer I @ Poteau, OK (Kriwanek) (11/2,3,9,10,16/13)
. Lieutenant Academy Phase II (3 Members) (12/3/13)
. EMT Transitional Refresher (All Shifts) (1/13-17, 20/14)
Training Chief Schedule:
. (4) PFF Orientation & Training 2013B (10/14/13 - 10/25/13)
Training Chief Activities:
. Draft May Day SOG Submitted (5/30/13)
. Draft NFIRS SOG
. FireHouse Management & Quality Control
. Kaplan Fire and EMS C.E.U. Program Management
. N.R.E.M.T. - C.E.U. Program Management
. Electronic Entry of Dept. Personnel Training Records to FireHouse
. Continuation Training (3) Probationary Fire Fighter's
. Continuation Training (3) Lt. Candidates
. Development Minimum Company Standards (4th Quarter 2013)
. Development, Training, Implementation: Fire Ground Survival Program
. Coordination with IT Department on Deployment of iPad's, Software and Equipment to F.D. Vehicles
. FireHouse Software Integration (Dispatch CAD)
. One iPad assigned to Ladder 1 (TBD)
. IT User Group Committee
Medical Director Activities:
. EMS Skills Evaluation (TBD)
. Documentation SOG (Draft)
. Addition of Medical Equipment (TBD)
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POLICE DEPARTMENT/Russ Frantz, Chief
Police
. Police reports: 121 / arrests: 35
Total Citations: 119 Handwritten Citations: 38 E-Citations: 81 Percent of E-Citations: 68.07 %
Dispatch
. Dispatch managed 1625 calls (Police/Fire/EMS)
Accreditation/Lt. King, Accreditation Manager
. Maintenance of Accreditation Standards
. Maintenance of Policies and Procedures
. Working with CID
. Working on roll call training for shifts.
. Working on In-House Training Program.
CID
. 17 Cases Forwarded to CID for Review
. 3 Felony Cases Assigned / 0 Misdemeanor Cases Assigned / 3 Other Cases Assigned
. 4 Felony Cases Cleared / 0 Misdemeanor Cases Cleared / 1 Other Cases Cleared
. 2 Felonies Filed through DA's Office
. 4 No Further Needed (NFN) Cases
. 2 Pending Assignment (PA) Cases
COP's Grant Program
. Processed phone evidence
. Prepared search warrants and arrest warrants
. Walk to School Event
. Assisted dive team with search for homicide weapon
. Conducted drug house surveillance
. Conducted Face book surveillance
. Interviewed multiple informants
. Prepared forfeiture paperwork
. OBN Meeting Drug Take Back
. Man track for felony suspect
Evidence
. Number of evidence items brought in: 33
. Number of evidence items released: 2
. Number of found property items taken in: 17
. Number of found property items returned to owner: 38
. Amount of drug seizure money taken in: $21,000.00
. Number of items submitted to the OSBI: 9
. Number of evidence disposition files/cases cleared: 1
. Items Flagged & Pulled for Destruction: 0
Staff
Police Officers - 59 / 3 open positions / 1 deployed on Military / 53 available
. Dispatch positions - 13 / 12 available for service / 3 in training status / 1 open position
. Animal Control Positions - 4 / 3 available for service
Animal Control
> Calls Responded: 127 >Animals Impounded: 28 >Animals reclaimed: 4 >Animals adopted: 3
. Met with Commissioners Agee and Hall to discuss contracts and various matters.
. Met with Shawnee Mall Manager Scott Kingrey regarding progress and improvements at the mall including the new Japanese Steakhouse, Joann Fabrics, Toys R Us, and discussing other city projects and progress.
. Attended SEDF meeting.
. Met with OCAN to discuss broadband current needs and future capability. CPN, St. Gregory's, OBU, One net staff etc., in attendance.
. Presented to the Diamond K Kiwanis Civic club regarding the state of the City.
. Attended the Convention and Visitor Bureau meeting.
. Met with Rotarians and Commissioners regarding a Rotary Grant for downtown.
. Attended PCDA Meeting.
. Attended the Canadian Valley District, BSA roundtable meeting.
. Met with Shawnee LDS officials regarding the City's needs to determine if they can assist either with current or future storm victims, beautification and the like.
. Attended the Shawnee Fire Department, Clowning program skit at the Shawnee Expo and Convention Center.
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ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
No changes this week
. Federal Street Bridge Repair Project: PBx completed the bridge deck formwork last week and this week will be placing all the steel reinforcement bars and tying them together. Concrete is scheduled to begin being placed on Friday, September 27th. Work is approximately 90% complete, with about 3-4 weeks of work left to complete. They also completed hanging the support A frames to the bridge that will be used by ONG and SMA to support their gas lines and water lines respectively.
. Airport Trails Project: Bishop Paving has completed the additional drain pipe in the Japanese Garden area. Final as-built quantities have been completed by our Construction Inspector, and they differ somewhat between what the Contractor has measured and turned in. We have a meeting scheduled for next with Bishop Paving to resolve the quantities and cost dispute.
. ADA Sidewalk and Ramps Project: All Roads has been working on the ramps at the intersection of 10th and Union. This is an ongoing project whereby we move the contractor to various intersections where sidewalks are located but do not have any accessible handicap ramps. The City is required to install these ADA ramps at locations where street paving work has taken place if there are not any ramps at that specific location(s).
. Bell Street Streetscape Project from Farrall to 7th: All Roads has everything addressed as for their contract except for the lighting at Farrell, which they have a sub TLS working on this. Once the lighted poles are relocated they will have all of their work done. OG&E has set all the night light poles and will be working on making connections Tuesday and Wednesday of this week. They seem to think they could be complete by Friday. Shawnee Mill is concerned about the light poles across from their dock, this is where semis back into the dock and they use all of the area to back into the dock. They want us to install some pipe bollards to protect the poles, need to know if this is something we want to address before one of these poles get hit by a semi.
. City Hall Parking Lot Improvements: Parking lot is 100 percent complete and opened to use. Staff will be determining final as-built quantities of work for final payment determination to Contractor. Staff has determined that only City vehicles not taken home that are used on a daily basis all day long will get a reserved parking lot, all other employees and City vehicles will need to utilize the newly built parking lot on the southeast corner of Beard & 10th Street.
. Concrete rehab on Independence Street: Construction 100% complete. Staff has completed measuring final as-built quantities for final payment to Contractor and have given those results to the Contractor for comparison. City always holds back 10% of payment as retainage until project costs are finalized and project accepted by the City. Anticipate taking this project forward for final acceptance to the City Commission at their October 21st City Commission meeting.
. Wyndemere Place Addition Project: We received the paving and drainage plans for this proposed subdivision that will be built south of MacArthur Street just west of Bryan Street, and have completed our review, and have sent comments to the Developers Engineer for corrections.
. Shawnee Mission Plaza Project: We received all the documentation and hydraulic analysis supporting a request for a Letter of Map Revision (LOMR) to FEMA for the project just north of the Sonic and south of Popeyes Chicken on north Kickapoo. We completed our review and concur with the findings, thus, have executed the Community Acknowledgement form and given to Developers Engineer. Developers Engineer has sent all the documentation and computer modeling of the drainage basin to FEMA for final review and approval of the LOMR being sought. No building permit can be issued until receipt of the LOMR from FEMA.
. Projects under Design by Engineering Dept.:
. Main Street Streetscape Project
. Municipal Swimming Pool Parking Lot
. 10th Street Drainage Structure Repair
. Various water line projects for SMA
. Various sanitary sewer line projects by pipe-bursting for SMA
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EMERGENCY MANAGEMENT/Don Lynch, Director
. Registered 3 individual storm shelters
. Coordinated with departmental staff, Federal and State officials on disaster recovery issues
. Worked on draft text for Emergency Operations Plan update.
. Coordinated with departmental staff, Federal and State officials on disaster recovery issues
Capital Projects Update:
. Telephone System Replacement: Coordinating with AT&T to get PRI interface
. Communications Systems Upgrades: Motorola- Portable radios received at shop. Working on template design with police and fire chiefs.
. City of Shawnee: Director still working on site layout, equipment, and supply issues
. Outdoor Warning Devices: Have received the equipment from American Signal to convert telephone line control to radio control. Need to schedule installation with vendor
. Public Storm Shelters: Director preparing agreement for use of facilities.
. National Incident Management System Annual Report: Computer input due for both City of Shawnee and Pottawatomie County by September 30, 2013
596 Families Registered (1541 people affected) for Disaster Assistance in Pottawatomie County
Total FEMA Verified Loss $4,512,685.01
Loss covered by FEMA Individuals & Households Program $1,642,919.31
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UTILITY DEPARTMENT/Steve Nelms, Director
Water Treatment Plant (Staff of 10)
Average production: *MGD: 3.911 Last week: *MGD: 4.045
. Pumped 1,211,569,000MG to date compared to 1,325,790,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
*MGD: Million Gallons Daily
Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.119 **BOD: 12 mg/l ***TSS: 2 mg/l
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.351 **BOD: 2.7 mg/l ***TSS: 2.5 mg/l
. Hauled 181,500 gallons of bio-solids have been hauled for this month
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
Water Distribution (Staff of 11)
Service Calls: 253, Main Breaks: 3, Leak Checks: 30, Cut-offs: 17, Reset Water Meters: 12, Service Lines: 1; Water/Sewer Line Locates: 386
. Worked on shop tickets, and service orders from customer service.
Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 7 different locations
. Performed annual fire hydrant flow testing at 8 locations
Wastewater Collection (Staff of 7)
Sewer lines flushed: 8,225 ft. Flushed (year to date): 825,149 ft.
Total Service Calls: 25, Sewer Lines Checked: 23, Lift Stations Checked: 18 Emergency Sewer Calls: 2, Camera Lines: 616 ft., and Manholes located: 0
* Capital Projects
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff had training on it Tuesday, July 9th, 2013. Staff met with SRB on Friday, August 9th, 2013 to go over Waste Water Collection, Waste Water Treatment, Water Supply and Treatment, and Water Distribution. On August 19th, 2013 the Wastewater Hydraulic Model Software was approved by Commission. Currently waiting on installation of the software. SRB conducted a Filter Media Evaluation on Wednesday, August 28th, 2013 which lasted fourteen hours; results are still pending. Staff also had a meeting with SRB the same day, discussion of getting Commissioners updated were among the topics. Staff and Carollo Engineers met with DEQ on Thursday, August 29th, 2013 to go over possible options for the wastewater treatment system. SMA staff sent SRB information requested for the Southside Wastewater Treatment Plant, and an updated list of manholes needed for the sewer model software. Staff will meet with SRB on Friday, September 13th, 2013 to receive training on the hydraulic water model software. Staff had a conference call with Carollo Engineers on Wednesday, September 18th discussing the Wastewater Plant's immediate needs. Staff had a conference call with SRB on Wednesday, September 25th, items discussed were data needed for the master plan, phased projects, and updates on progress. Staff has gathered, sent part of the data, and is currently compiling the remainder of the data requested. SRB and Carollo Engineers met with City Commission and presented an update with visuals at the Special Call Meeting on Monday, September 30th. Staff had a conference call with SRB and Carollo Engineers on October 9th, 2013. SRB requested more sewer and water flow information for the water and sewer models) staff is currently working on). SRB delivered draft reports on the filter media, and returned plans and documents that were scanned recently on Friday, October 10th, 2013.
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has completed pipe burst from Horace Mann School to Center. Contractor has pulled 578 ft of sewer at the 1900 block of Broadway. 115' of 12" pipe was installed at the 1100 block of Philadelphia. The 1900 block of Union has been bursted and services are being hooked up to the new line. Contractors are now at the location of Oakland and Pennsylvania. All pipe has been pulled and services are being attached to new line. Crews have gone back to do clean up on the last two bursts. Contractors are now at the location of Northridge and Janeway. Pipe has been pulled and services are being reconnected. Contractors have finished Northridge, and will move to Delaware St.
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor cut out dirt around lift station and driveway. Survey shots have been taken. Staff met with Jordan Contractors on Wednesday, September 25th, and it was decided to remove the existing wet well, and replace with a new lift station in order to make it more efficient and current with other lift stations. Jordan has removed the old station and has started to pour the floor and the bottom half of the new wet well.
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded this project on May 6th, 2013. Contractors have exposed the Wes Watkins line for the meter vault, and cut into it to drain the remaining water. The meter will be assembled then lowered into the pit to assure accurate cuts are made as to not take out too much, or too little of the existing pipe. Contractors have poured the floor of the vault at Wes Watkins, and have assembled the meter. Jordan Contractors have hired a contractor to build the vault itself. The remaining two meter vault areas have been located, and lines are being potholed to verify depths. The walls for the meter at Wes Watkins are being formed. The walls were poured on Thursday, September 19th, and the lid for the vault was poured Wednesday, September 25th. After the forms for the lid are removed the last step is to tie in the electricity for the sump pump. The Beard Street and Southside vaults have been set and are operational. All meters are installed and operational. Waiting for electricity to be ran to Wes Watkins vault.
Jefferson Terrace Water Line Replacement, COS-SMA-14-01 Jordan Contractors was awarded the bid on August 5th, 2013. Estimated start date for this project is October 1st, 2013. Contractors have moved onto site.
Water Treatment Plant Sludge Removal, COS-SMA-14-02- Nutri-Ject Systems, Inc. was awarded the bid on August 5th, 2013. Estimated start date for this project is September 19th, 2013.
24" Sewer Rehab Project (Sliplining Existing 24" Concrete Pipe), COS-SMA-13-07- Urban Contractors was awarded the bid on August 19th, 2013. Staff met with Urban Contractors for a pre-work meeting on August 28th, 2013. Work will commence when the slip line arrives, which will be in approximately 4-6 weeks. The estimated start date for this project is September 30th, 2013. Work will commence when the slip line pipe arrives.
Repair and Restoration of the River Bank Failure at the WTP- Smith Roberts Baldischwiler, LLC is currently in the engineering phase. SRB had their survey team on site August 28th, 2013. Staff met with SRB and FEMA on Friday, September 20th to review the erosion damage. The estimated cost for the repairs to the river bank is around $200,000.00.
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AIRPORT/Keenan English, Assistant Airport Manager
. Application for World Fuel Services Alliance Program turned in. Waiting for program to go into effect.
. FY2013-2014 budget process complete
. Airport staff is taking inventory of airport lighting outages to be replaced.
. Airport staff is in the process of implementing the tools/technology to count operations at SNL.
. Airport staff is currently exploring options to repair the ceiling of the north bulk hangar.
. The airport now has adequate supplies for spill clean-up and prevention. A Spill Prevention, Control, and Countermeasure (SPCC) plan has been drafted.
. 2013 Fly-in, Airshow & Pancake Breakfast - October 5, 2013
o After action committee rescheduled. Meeting time to be determined
o Final donations and revenues have been turned in.
o Air show expenses were significantly less than projected
o Attendance estimated between 500 and 750 people
o The 2013 Shawnee Air Expo, in terms of safety, attendance, and operations, was considered to be a success. No major problems arose during the course of the event nor were there were there any immediate issues with volunteers, sponsors, performers, attendees, or vendors.
Fuel Sales
Fuel sales continue to steadily increase:
. September 2012 = Avgas 2,918.26 Gallons; Jet A 489 Gallons
. September 2013 = Avgas 3,265.23 Gallons; Jet A 2,510.05 Gallons
Airport Advisory Board
. Regular monthly meeting scheduled for October 16, 2013.
. The AAB motioned to recommend the purchase of new fuel pump displays.
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PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
Parks Maintenance Division (Staff of 8)
. Daily cleanup route on Main St and Parks
. Mowing/weed eating in Parks/Lake/Street ROWs
. Working on Park Inspections
. Working on Park inspections
Cemetery Division (staff of 4)
. 1 burials last week
. Filling graves that have settled during rains
. Cemetery gates are being closed at 5:00 p.m. every day for winter
. Preparing for internments
. Leveling markers
. Mowing/ Weed eating
Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. Working with insurance company to get Police vehicles repaired
. Checking into grant information for natural gas conversions
. 30 units in last week with 47 total repairs
. EVT schools and testing
Shawnee Twin Lakes
. The repair of the floating fishing dock is complete.
. Workforce grant has six workers at the Lake picking up trash in the ROWs and cutting trees that are down or damaged
Wes Watkins Reservoir
. Crews are working on mowing and weed eating.
. Several pipe liners are staying in the RV Park and several RV groups are keeping the Park full
Municipal Swimming Pool
. Architects working on engineered drawings and bid documents. Renderings of the pool project have been placed at the Shawnee Mall and City Hall for the public to see. City funding for the project was approved at the Commission on August 5th. Project expected to go out for bid soon. Pool committee is seeking additional funding from private donations, they only need $180,000.00 more. We are experiencing some difficulty with the State Health Department and hope to remedy it soon.
Auditorium Exterior Restoration and Window Replacement
. Project is moving along good and is about 50% complete; windows should be coming in soon
City Hall ADA Restroom Project
. Drawings are finished, Will bid out project soon.
The Tree Bank Foundation Great Tree Giveaway
. City staff turned in an application for 500 trees last week to be given away to those affected by the tornado in May. The exact date has not been set yet but it will be towards the end of October. We will be receiving 250 trees on October 23rd. The species will be a mixture of oaks, maples, junipers, hollies, sycamores, crape myrtles and redbuds (as available at the time of delivery). The giveaway event will be scheduled on October 26th from 8:00 am till Noon or when the trees are gone.
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EXPOSITION CENTER/Mike Jackson, Operations Manager
. October 7-10, Monaco America RV Rally, Conference Center
. October 9, St. Anthony's Think Pink, Conference Center
. October 10, Fire Prevention Week Fire Clowns, Conference Center
. October 11-13, Scrapbooking Show, Conference Center, Upstairs
. October 12-13, Oklahoma Quarter Horse Foundation Show, Fred Humphrey Pavilion
. October 12, Wedding Reception, Conference Center
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PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
Planning
. Staff attended the Oklahoma Conference of the American Planning Association. The conference included a presentation by the University of Oklahoma on their downtown Shawnee revitalization plan that was recently completed.
. The City of Shawnee issued 7 new home permits for single-family residences in September.
. Staff completed a draft of a revised City code concerning drivers for hire (taxicabs) and mailed it to related companies providing service in the City of Shawnee in June. The City Commission will consider the revisions on November 4.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 31 active cases
o Derelict Vehicles: 6 active cases
o Junk/Trash: 12 active cases
o Tall Grass/Weeds: 68 active cases
Project Updates
. Wayfinding - Staff is continuing work on a Phase 1 Wayfinding Bid Packet to include the EXPO and main entrance signs to the City. Sign companies have been contacted so that preliminary cost estimates can be known and the phase can be scaled accordingly. The expected bid time is November 2013.
. Zoning Code Update- Staff met with developers and discussed current and pending projects. Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code. The Planning Commission held a workshop in October to discuss the Industrial Code. A workshop to discuss Commercial Zoning is scheduled for December.
. Business Licenses- Staff is working with other City Staff to prepare documents and procedures for the enactment (subject to City Commission approval) of a business license requirement in the City of Shawnee. More information with be forthcoming.
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FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Worked on year end for auditors
. 301 and 302 fixed assets reconciliation
. Prepared sales tax report
. Worked with auditors
. Meeting with City Clerk and City Manager concerning PCDA rates
. Bank reconciliations
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CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
City Clerk
. Preparation of City Commission and Authorities minutes for October 7 , 2013 meeting
. Filed 5 Public Nuisance Liens and 5 Public Nuisance Lien Releases with Pottawatomie County Clerk; filed 11 Public Nuisance Liens with Pottawatomie County Treasurer.
. Met with accounting staff at Records' Center to review archived records.
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
Utility Billing/Customer Service
. New employee training - Customer Service
. New employee training - meter reader
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
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INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o Watch Guard In Car Video Project -Project Completed and In use, some workstation installs left, IT continues to fine tune configuration
o VoIP Telephony Project - IT deploying desktop software, still waiting on PRI, remote location testing completed
o Remote VPN Replacements - Six remotes completed, Animal Shelter completed, Water Treatment Plant, Unzner Center left
o TCM Imaging Solution Project - Activated in HR, Finance, waiting on small scanners for utilities
o Unitrends Backup Appliance Deployment Part 2 - Research has begun on the budgeted secondary device
o Mobile Device Management Deployment - Continues, preparing to send out links/configuration
o Web Server Migration - Major code updates completed, testing, updating on new box, Working on Intranet site
o AFIX System Replacement - Deploying localized virtual 32bit client to work around OSBI 64bit limits
o License Plate Reader Server component - Server component now installed, waiting for vendor to finalize import process
o EOC Interactive Projector Replacement - Waiting on vendor / equipment, contact made
o Home Drive Storage migration - Test migrations performed, permission issues to resolve
o City Hall Kiosk - iPad Kiosk Deployed, additional content continues, presented solution at OML
o Brazos Citation Import for Global System - Working with vendor, waiting on proper offense listing from PD
o GeoSafe Fire Mobile - Demo scheduled for Fire review, IT has been reviewing past few months
o GeoInfo Web App - Final code developed, need volunteer to use iPad to map/photograph murals, horses, etc
o Police AVL Solution - Discussion GPS device options, why Global Software cannot support standard cell card GPS
o Resolved connectivity outages at Animal Shelter, replaced shelter router with dedicated VPN solution
o Replaced UPS systems in various locations due to aged out / battery issues
o Reviewed Orion Damage Assessment solution with Emergency Management for future use
o Deployed additional Brazos e-citation writers, nearly 20 units deployed now, last 30 days e-citation use at 60%
o Configure, print and deploy various ID / Access control cards
o Added features to Document Archive Management System web app for Clerk's office
o Live and post production of 10/7/2013 City Commission meeting
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FIRE DEPARTMENT/David Short, Chief
Suppression
Responded to 94 emergency calls broken down by type below:
. Fires: 8
. Rescue & EMS: 70
. Hazardous conditions: 2
. Service Calls: 3
. Good Intent Calls: 7
. False Alarms: 3
. Overpressure Rupture, Explosion: 0
Fire Prevention
Plan Reviews
. None
New Construction Inspections
. None
Requested / Administrative Inspections:
. None
Permits and On-Site Inspections
. None
Training
Assigned Shift, Company & Individual Training:
. Fire Officer I @ Poteau, OK (Kriwanek) (11/2,3,9,10,16/13)
. Lieutenant Academy Phase II (3 Members) (12/3/13)
. EMT Transitional Refresher (All Shifts) (1/13-17, 20/14)
Training Chief Schedule:
. (4) PFF Orientation & Training 2013B (10/14/13 - 10/25/13)
Training Chief Activities:
. Draft May Day SOG Submitted (5/30/13)
. Draft NFIRS SOG
. FireHouse Management & Quality Control
. Kaplan Fire and EMS C.E.U. Program Management
. N.R.E.M.T. - C.E.U. Program Management
. Electronic Entry of Dept. Personnel Training Records to FireHouse
. Continuation Training (3) Probationary Fire Fighter's
. Continuation Training (3) Lt. Candidates
. Development Minimum Company Standards (4th Quarter 2013)
. Development, Training, Implementation: Fire Ground Survival Program
. Coordination with IT Department on Deployment of iPad's, Software and Equipment to F.D. Vehicles
. FireHouse Software Integration (Dispatch CAD)
. One iPad assigned to Ladder 1 (TBD)
. IT User Group Committee
Medical Director Activities:
. EMS Skills Evaluation (TBD)
. Documentation SOG (Draft)
. Addition of Medical Equipment (TBD)
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POLICE DEPARTMENT/Russ Frantz, Chief
Police
. Police reports: 121 / arrests: 35
Total Citations: 119 Handwritten Citations: 38 E-Citations: 81 Percent of E-Citations: 68.07 %
Dispatch
. Dispatch managed 1625 calls (Police/Fire/EMS)
Accreditation/Lt. King, Accreditation Manager
. Maintenance of Accreditation Standards
. Maintenance of Policies and Procedures
. Working with CID
. Working on roll call training for shifts.
. Working on In-House Training Program.
CID
. 17 Cases Forwarded to CID for Review
. 3 Felony Cases Assigned / 0 Misdemeanor Cases Assigned / 3 Other Cases Assigned
. 4 Felony Cases Cleared / 0 Misdemeanor Cases Cleared / 1 Other Cases Cleared
. 2 Felonies Filed through DA's Office
. 4 No Further Needed (NFN) Cases
. 2 Pending Assignment (PA) Cases
COP's Grant Program
. Processed phone evidence
. Prepared search warrants and arrest warrants
. Walk to School Event
. Assisted dive team with search for homicide weapon
. Conducted drug house surveillance
. Conducted Face book surveillance
. Interviewed multiple informants
. Prepared forfeiture paperwork
. OBN Meeting Drug Take Back
. Man track for felony suspect
Evidence
. Number of evidence items brought in: 33
. Number of evidence items released: 2
. Number of found property items taken in: 17
. Number of found property items returned to owner: 38
. Amount of drug seizure money taken in: $21,000.00
. Number of items submitted to the OSBI: 9
. Number of evidence disposition files/cases cleared: 1
. Items Flagged & Pulled for Destruction: 0
Staff
Police Officers - 59 / 3 open positions / 1 deployed on Military / 53 available
. Dispatch positions - 13 / 12 available for service / 3 in training status / 1 open position
. Animal Control Positions - 4 / 3 available for service
Animal Control
> Calls Responded: 127 >Animals Impounded: 28 >Animals reclaimed: 4 >Animals adopted: 3
Friday, October 18, 2013
Facade Grant Deadline Extended!
The City of Shawnee in partnership with the Shawnee Industrial Authority (SIA) and other partners is proud to announce the opening of the third grant cycle for the Downtown Façade Grant program. Grant applications are due November 1, 2013 (Extended from previous deadling of October 18).<br>
<br>
The Façade Grant is intended to encourage positive, high-impact improvements to historically significant buildings within the designated area. The goal is to promote joint public/private investment, encourage business development and support appropriate revitalization to as many private properties as possible within Downtown. The grants provide up to $2,500 in matching funds to be used on the front façade of a building. <br>
<br>
Based on prior success, the boundary for eligible properties has expanded, providing more properties the opportunity to benefit from the grant. To qualify, properties must be zoned C-4 and fall within the designated area, which is generally described as: <br>
<br>
South of Highland Street <br>
North of Seventh Street <br>
East of Beard Street <br>
West of Philadelphia Street <br>
Main Street from Kickapoo Street to Harrison Street <br>
<br>
For an application or for more details, please contact the Community Development Department at: 878-1665 or inquire within at 222 N. Broadway.
<br>
The Façade Grant is intended to encourage positive, high-impact improvements to historically significant buildings within the designated area. The goal is to promote joint public/private investment, encourage business development and support appropriate revitalization to as many private properties as possible within Downtown. The grants provide up to $2,500 in matching funds to be used on the front façade of a building. <br>
<br>
Based on prior success, the boundary for eligible properties has expanded, providing more properties the opportunity to benefit from the grant. To qualify, properties must be zoned C-4 and fall within the designated area, which is generally described as: <br>
<br>
South of Highland Street <br>
North of Seventh Street <br>
East of Beard Street <br>
West of Philadelphia Street <br>
Main Street from Kickapoo Street to Harrison Street <br>
<br>
For an application or for more details, please contact the Community Development Department at: 878-1665 or inquire within at 222 N. Broadway.
Friday, October 11, 2013
Staff Activity Report for Sept 29 - Oct 5, 2013
CITY MANAGERS OFFICE/Brian McDougal, Manager
. Conducted bi-weekly department head meeting.
. Attended the YMCA board meeting.
. Met with and industry partner regarding bringing a statewide event to Shawnee.
. Attended the Eastern Red Cedar Committee meeting.
. City Managers Association of Oklahoma board meeting conference call.
. Lunch with Mike McCormick.
. Met with Jim Kinnamon and the Shawnee Proud group to discuss homeless camps.
. Prepared agenda for October 7, Commission meeting.
. Met with bci communications to discuss service improvements and challenges.
. Discuss PCDA water rates with City Clerk and Finance Director.
. Met with Workforce Oklahoma, Shawnee School superintendant, Seminole School Superintendant and SEDF regarding Career Pathways for our middle school and high school citizens.
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ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
No changes this week
. Federal Street Bridge Repair Project: PBx completed the bridge deck formwork last week and this week will be placing all the steel reinforcement bars and tying them together. Concrete is scheduled to begin being placed on Friday, September 27th. Work is approximately 90% complete, with about 3-4 weeks of work left to complete. They also completed hanging the support A frames to the bridge that will be used by ONG and SMA to support their gas lines and water lines respectively.
. Airport Trails Project: Bishop Paving has completed the additional drain pipe in the Japanese Garden area. Final as-built quantities have been completed by our Construction Inspector, and they differ somewhat between what the Contractor has measured and turned in. We have a meeting scheduled for next with Bishop Paving to resolve the quantities and cost dispute.
. ADA Sidewalk and Ramps Project: All Roads has been working on the ramps at the intersection of 10th and Union. This is an ongoing project whereby we move the contractor to various intersections where sidewalks are located but do not have any accessible handicap ramps. The City is required to install these ADA ramps at locations where street paving work has taken place if there are not any ramps at that specific location(s).
. Bell Street Streetscape Project from Farrall to 7th: All Roads has everything addressed as for their contract except for the lighting at Farrell, which they have a sub TLS working on this. Once the lighted poles are relocated they will have all of their work done. OG&E has set all the night light poles and will be working on making connections Tuesday and Wednesday of this week. They seem to think they could be complete by Friday. Shawnee Mill is concerned about the light poles across from their dock, this is where semis back into the dock and they use all of the area to back into the dock. They want us to install some pipe bollards to protect the poles, need to know if this is something we want to address before one of these poles get hit by a semi.
. City Hall Parking Lot Improvements: Parking lot is 100 percent complete and opened to use. Staff will be determining final as-built quantities of work for final payment determination to Contractor. Staff has determined that only City vehicles not taken home that are used on a daily basis all day long will get a reserved parking lot, all other employees and City vehicles will need to utilize the newly built parking lot on the southeast corner of Beard & 10th Street.
. Concrete rehab on Independence Street: Construction 100% complete. Staff has completed measuring final as-built quantities for final payment to Contractor and have given those results to the Contractor for comparison. City always holds back 10% of payment as retainage until project costs are finalized and project accepted by the City. Anticipate taking this project forward for final acceptance to the City Commission at their October 21st City Commission meeting.
. Wyndemere Place Addition Project: We received the paving and drainage plans for this proposed subdivision that will be built south of MacArthur Street just west of Bryan Street, and have completed our review, and have sent comments to the Developers Engineer for corrections.
. Shawnee Mission Plaza Project: We received all the documentation and hydraulic analysis supporting a request for a Letter of Map Revision (LOMR) to FEMA for the project just north of the Sonic and south of Popeyes Chicken on north Kickapoo. We completed our review and concur with the findings, thus, have executed the Community Acknowledgement form and given to Developers Engineer. Developers Engineer has sent all the documentation and computer modeling of the drainage basin to FEMA for final review and approval of the LOMR being sought. No building permit can be issued until receipt of the LOMR from FEMA.
. Projects under Design by Engineering Dept.:
. Main Street Streetscape Project
. Municipal Swimming Pool Parking Lot
. 10th Street Drainage Structure Repair
. Various water line projects for SMA
. Various sanitary sewer line projects by pipe-bursting for SMA
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
. Assigned 2 addresses
. Registered 2 individual storm shelters
. Coordinated with departmental staff, Federal and State officials on disaster recovery issues
. Worked on draft text for Emergency Operations Plan update.
. Coordinated with departmental staff, Federal and State officials on disaster recovery issues
Capital Projects Update:
. Telephone System Replacement: Coordinating with AT&T to get PRI interface
. Communications Systems Upgrades: Motorola- Portable radios received at shop. Working on template design with police and fire chiefs. Mobile radios order placed shipping to occur within next 2 weeks. Staging of repeater site equipment set at the factory for the last week of September
. City of Shawnee: Director still working on site layout, equipment, and supply issues
. Outdoor Warning Devices: Have received the equipment from American Signal to convert telephone line control to radio control. Need to schedule installation with vendor
. Public Storm Shelters: Director working with 2 sites to negotiate agreement for use of facilities.
. National Incident Management System Annual Report: Computer input due for both City of Shawnee and Pottawatomie County by September 30, 2013
596 Families Registered (1541 people affected) for Disaster Assistance in Pottawatomie County
Total FEMA Verified Loss $4,512,685.01
Loss covered by FEMA Individuals & Households Program $1,642,919.31
<HR>
UTILITY DEPARTMENT/Steve Nelms, Director
Water Treatment Plant (Staff of 10)
Average production: *MGD: 4.045 Last week: *MGD: 4.043
. Pumped 1,182,991,000MG to date compared to 1,294,467,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
*MGD: Million Gallons Daily
Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.165 **BOD: 11 mg/l ***TSS: 5.5 mg/l
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.472 **BOD: 2.5 mg/l ***TSS: 2.5 mg/l
. Hauled 572,000 gallons of bio-solids have been hauled for the month of September and 49,500 gallons for the month of October
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
Water Distribution (Staff of 11)
Service Calls: 121, Main Breaks: 0, Leak Checks: 33, Cut-offs: 6, Reset Water Meters: 22, Service Lines: 1; Water/Sewer Line Locates: 289
. Worked on shop tickets, and service orders from customer service.
Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 8 different locations
. Raised, realigned, and replaced valve box at 1 location
. Replaced fire hydrant at 1 location
. Repaired existing valve at 1 location
. Performed annual fire hydrant flow testing at 17 locations
Wastewater Collection (Staff of 7)
Sewer lines flushed: 21,425 ft. Flushed (year to date): 816,924 ft.
Total Service Calls: 34, Sewer Lines Checked: 33, Lift Stations Checked: 19 Emergency Sewer Calls: 0, Camera Lines: 858 ft., and Manholes located: 8
* Capital Projects
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff had training on it Tuesday, July 9th, 2013. Staff met with SRB on Friday, August 9th, 2013 to go over Waste Water Collection, Waste Water Treatment, Water Supply and Treatment, and Water Distribution. On August 19th, 2013 the Wastewater Hydraulic Model Software was approved by Commission. Currently waiting on installation of the software. SRB conducted a Filter Media Evaluation on Wednesday, August 28th, 2013 which lasted fourteen hours; results are still pending. Staff also had a meeting with SRB the same day, discussion of getting Commissioners updated were among the topics. Staff and Carollo Engineers met with DEQ on Thursday, August 29th, 2013 to go over possible options for the wastewater treatment system. SMA staff sent SRB information requested for the Southside Wastewater Treatment Plant, and an updated list of manholes needed for the sewer model software. Staff will meet with SRB on Friday, September 13th, 2013 to receive training on the hydraulic water model software. Staff had a conference call with Carollo Engineers on Wednesday, September 18th discussing the Wastewater Plant's immediate needs. Staff had a conference call with SRB on Wednesday, September 25th, items discussed were data needed for the master plan, phased projects, and updates on progress. Staff has gathered, sent part of the data, and is currently compiling the remainder of the data requested. SRB and Carollo Engineers met with City Commission and presented an update with visuals at the Special Call Meeting on Monday, September 30th.
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has completed pipe burst from Horace Mann School to Center. Contractor has pulled 578 ft of sewer at the 1900 block of Broadway. 115' of 12" pipe was installed at the 1100 block of Philadelphia. The 1900 block of Union has been bursted and services are being hooked up to the new line. Contractors are now at the location of Oakland and Pennsylvania. All pipe has been pulled and services are being attached to new line. Crews have gone back to do clean up on the last two bursts. Contractors are now at the location of Northridge and Janeway. Pipe has been pulled and services are being reconnected.
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor cut out dirt around lift station and driveway. Survey shots have been taken. Staff met with Jordan Contractors on Wednesday, September 25th, and it was decided to remove the existing wet well, and replace with a new lift station in order to make it more efficient and current with other lift stations. Work has begun by bypassing the lift. Currently waiting to have the electricity shut down in order to remove the lift.
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded this project on May 6th, 2013. Contractors have exposed the Wes Watkins line for the meter vault, and cut into it to drain the remaining water. The meter will be assembled then lowered into the pit to assure accurate cuts are made as to not take out too much, or too little of the existing pipe. Contractors have poured the floor of the vault at Wes Watkins, and have assembled the meter. Jordan Contractors have hired a contractor to build the vault itself. The remaining two meter vault areas have been located, and lines are being potholed to verify depths. The walls for the meter at Wes Watkins are being formed. The walls were poured on Thursday, September 19th, and the lid for the vault was poured Wednesday, September 25th. After the forms for the lid are removed the last step is to tie in the electricity for the sump pump. The Beard Street and Southside vaults have been set and are operational. All meters are installed and operational.
Jefferson Terrace Water Line Replacement, COS-SMA-14-01 Jordan Contractors was awarded the bid on August 5th, 2013. Estimated start date for this project is October 1st, 2013. Contractors have moved onto site.
Water Treatment Plant Sludge Removal, COS-SMA-14-02- Nutri-Jet Systems, Inc. was awarded the bid on August 5th, 2013. Estimated start date for this project is September 19th, 2013.
24" Sewer Rehab Project (Sliplining Existing 24" Concrete Pipe), COS-SMA-13-07- Urban Contractors was awarded the bid on August 19th, 2013. Staff met with Urban Contractors for a pre-work meeting on August 28th, 2013. Work will commence when the slip line arrives, which will be in approximately 4-6 weeks. The estimated start date for this project is September 30th, 2013.
Repair and Restoration of the River Bank Failure at the WTP- Smith Roberts Baldischwiler, LLC is currently in the engineering phase. SRB had their survey team on site August 28th, 2013. Staff met with SRB and FEMA on Friday, September 20th to review the erosion damage. The estimated cost for the repairs to the river bank is around $200,000.00.
<HR>
AIRPORT/Keenan English, Assistant Airport Manager
. Application for World Fuel Services Alliance Program turned in
. Developing improved airport emergency plan and fuel spill response procedures
. Hangers remain at full capacity
. The airport now has adequate supplies for spill clean-up and prevention. A Spill Prevention, Control, and Countermeasure (SPCC) plan has been drafted.
. Early Project Development (EPD) packets due to the OAC no later than September 30, 2013 for project funding for 2014. SNL has no new major projects requiring state and/or federal funding scheduled for 2014.
Fuel Sales
Fuel sales continue to steadily increase:
. September 2012 = Avgas 2,918.26 Gallons; Jet A 489 Gallons
. September 2013 = Avgas 3,265.23 Gallons; Jet A 2,510.05 Gallons
Airport Advisory Board
. Regular monthly meeting scheduled for October 16, 2013.
Foreign Trade Zone (FTZ) Application
. FTZ application has been approved
. Staff working with SEDF to market the airport's new designation.
2013 Fly-in, Airshow & Pancake Breakfast - October 5, 2013
. After action to occur on October 18, 2013 at 6:00pm
. Final donations have been turned in.
. Air show expenses were significantly less than projected
. Attendance estimated between 500 and 750 people
. The 2013 Shawnee Air Expo, in terms of safety, attendance, and operations, was considered to be a success. No major problems arose during the course of the event nor were there were there any immediate issues with volunteers, sponsors, performers, attendees, or vendors.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
Parks Maintenance Division (Staff of 8)
. Daily cleanup route on Main St and Parks
. Mowing/weed eating in Parks/Lake/Street ROWs
. Working on Park Inspections
. Mosquito spraying in the evenings when weather allows
. Working on Park inspections
Cemetery Division (staff of 4)
. 1 burials last week
. Filling graves that have settled during rains
. Cemetery gates are being closed at 5:00 p.m. every day for winter
. Preparing for internments
. Leveling markers
. Mowing/ Weed eating
Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. Working with insurance company on tornado reimbursement
. 24 units in last week with 24 total repairs
. EVT schools and testing
Shawnee Twin Lakes
. The repair of the floating fishing dock is complete.
. Electrician has started repairs.
. Workforce grant has six workers at the Lake picking up trash in the ROWs and cutting trees that are down or damaged
Wes Watkins Reservoir
. Crews are working on mowing and weed eating.
. Scheduling another trip to look at beaver dams and enclosed boat dock
Municipal Swimming Pool
. Architects working on engineered drawings and bid documents. Renderings of the pool project have been placed at the Shawnee Mall and City Hall for the public to see. City funding for the project was approved at the Commission on August 5th. Project expected to go out for bid toward the end of October. Pool committee is seeking additional funding from private donations, they only need $180,000.00 more.
Auditorium Exterior Restoration and Window Replacement
. Project is moving along good and is about 50% complete; windows should be coming in soon
City Hall ADA Restroom Project
. Drawings are finished, Will bid out project soon.
The Tree Bank Foundation Great Tree Giveaway
. City staff turned in an application for 500 trees last week to be given away to those affected by the tornado in May. The exact date has not been set yet but it will be towards the end of October. We will be receiving 250 trees on October 23rd. The species will be a mixture of oaks, maples, junipers, hollies, sycamores, crape myrtles and redbuds (as available at the time of delivery). The giveaway event will be scheduled on October 26th from 8:00 am till Noon or when the trees are gone.
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
. September 30-October 6, Sugar & Spice Children's Consignment Sale, Conference Center
. October 1, Leadership Shawnee, Conference Center
. October 3, Red Cross, Conference Center
. October 4-5, Triangle Horse Sale
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
No changes this week
Planning
. Staff met with developers and discussed current and pending projects.
. Staff completed a draft of a revised City code concerning drivers for hire (taxicabs) and mailed it to related companies providing service in the City of Shawnee in June. The City Commission will consider the revisions on October 21.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 35 active cases
o Derelict Vehicles: 5 active cases
o Junk/Trash: 13 active cases
o Tall Grass/Weeds: 99 active cases
Project Updates
. Wayfinding - Staff is continuing work on a Phase 1 Wayfinding Bid Packet to include the EXPO and main entrance signs to the City. Sign companies have been contacted so that preliminary cost estimates can be known and the phase can be scaled accordingly. The expected bid time is November 2013.
. Zoning Code Update- Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code. The Planning Commission is held a workshop in September. A workshop to discuss Industrial Zoning is scheduled for October 2 as part of the regular planning commission agenda.
. Business Licenses- Staff is working with other City Staff to prepare documents and procedures for the enactment (subject to City Commission approval) of a business license requirement in the City of Shawnee. More information with be forthcoming.
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Worked on year end for auditors
. 301 and 302 fixed assets reconciliation
. Closed the fiscal year
. Worked on computer issue concerning AP
. Meeting with City Clerk and City Manager concerning PCDA rates
. Worked on yearly accrual
. Did budget amendments for meeting
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
City Clerk
. Preparation of City Commission and Authorities agenda for October 7 , 2013 meeting
. Filed 15 Public Nuisance Liens and 16 Public Nuisance Lien Releases with Pottawatomie County Clerk.
. Meeting with staff regarding PCDA rates
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
Utility Billing/Customer Service
. Zone 3 cut-off for non-payment (10/2/13)
. Zone 3 billing (10/4/13)
. 195 customers using kiosks in September; $16,662.35 bills paid at kiosks in September.
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o Watch Guard In Car Video Project -Project Completed and In use, some workstation installs left, IT continues to fine tune configuration
o VoIP Telephony Project - IT deploying desktop software, still waiting on PRI, remote location testing completed
o Remote VPN Replacements - Five remotes completed, Animal Shelter, Water Treatment Plant, Unzner Center left
o TCM Imaging Solution Project - Activated in HR, Finance, waiting on small scanners for utilities
o Unitrends Backup Appliance Deployment - Project fully deployed, beginning review of secondary device
o Mobile Device Management Deployment - Continues, preparing to send out links/configuration
o Web Server Migration - Major code updates completed, testing, updating on new box, Working on Intranet site
o AFIX System Replacement - Deploying localized virtual 32bit client to work around OSBI 64bit limits
o License Plate Reader Server component - Server component now installed, waiting for vendor to finalize import process
o EOC Interactive Projector Replacement - Waiting on vendor / equipment, contact made
o Home Drive Storage migration - Test migrations performed, permission issues to resolve
o City Hall Kiosk - iPad Kiosk Deployed, additional content continues, presented solution at OML
o Brazos Citation Import for Global System - Working with vendor, waiting on proper offense listing from PD
o GeoSafe Fire Mobile - Demo scheduled for Fire review, IT has been reviewing past few months
o Many end user printer, password, simple how do I questions
o Updated Court systems for Credit Card processing beyond existing two cash drawers
o Provided Sound Effects laptop for Fire Clown project
o Deployed Police in Car Laptops
o Reviewed Access Control issues at Fire Stations
o Reviewed folder permissions issues on shared folders with end user file copy / paste issues
o Assisted Finance in running financial reports
o Produced live City Commission and video post production
o Assisted Court in regard to e-citation errors and quality control requirements to insure good data
<HR>
FIRE DEPARTMENT/David Short, Chief
Suppression
Responded to 87 emergency calls broken down by type below:
. Fires: 2
. Rescue & EMS: 61
. Hazardous conditions: 4
. Service Calls: 4
. Good Intent Calls: 3
. False Alarms: 6
. Overpressure Rupture, Explosion: 0
Fire Prevention
Plan Reviews
. OBU Apartments, 1002 W. MacArthur
. Cargill Alumni Center Remodel at OBU, 1002 W. MacArthur
New Construction Inspections
. Sakura Japanese Restaurant, Shawnee Mall
Requested / Administrative Inspections:
. Youth and Family Hope House, 326 W. 11th
Permits and On-Site Inspections
. 2 open burn permits
. Sakura Japanese Restaurant, Shawnee Mall (Hood Suppression System)
Training
Assigned Shift, Company & Individual Training:
. EMD Training (All Shifts) (9/30/13-10/2/13)
. Physical Fitness Incentive Make- Up Testing (All Shifts) (9/30/13-10/2/13)
. Fire Officer I @ Poteau, OK (Kriwanek) (11/2,3,9,10,16/13)
. Lieutenant Academy Phase II (3 Members) (12/3/13)
. EMT Transitional Refresher (All Shifts) (1/13-17, 20/14)
Training Chief Schedule:
. (4) PFF Orientation & Training 2013B (10/14/13 - 10/25/13)
Training Chief Activities:
. Draft May Day SOG Submitted (5/30/13)
. Draft NFIRS SOG
. FireHouse Management & Quality Control
. Kaplan Fire and EMS C.E.U. Program Management
. N.R.E.M.T. - C.E.U. Program Management
. Electronic Entry of Dept. Personnel Training Records to FireHouse
. Continuation Training (3) Probationary Fire Fighter's
. Continuation Training (3) Lt. Candidates
. Development Minimum Company Standards (4th Quarter 2013)
. Development, Training, Implementation: Fire Ground Survival Program
. Coordination with IT Department on Deployment of iPad's, Software and Equipment to F.D. Vehicles
. FireHouse Software Integration (Dispatch CAD)
. One iPad assigned to Ladder 1 (TBD)
. IT User Group Committee
Medical Director Activities:
. EMS Skills Evaluation (TBD)
. Documentation SOG (Draft)
. Addition of Medical Equipment (TBD)
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
Police
. Police reports: 156 / arrests: 75
Total Citations: 80 Handwritten Citations: 19 E-Citations: 61 Percent of E-Citations: 76.25 %
Dispatch
. Dispatch managed 2859 calls (Police/Fire/EMS)
Accreditation/Lt. King, Accreditation Manager
. Maintenance of Accreditation Standards
. Maintenance of Policies and Procedures
. Working with CID
. Delivered one nuisance alarm letter.
. Attended meeting on Emergency Detentions.
. Prepared and started in-service training on emergency detention changes.
. Submitted two hour mental health training course to CLEET and obtained CLEET number.
. Submitted eight hour law enforcement ethics training course to CLEET and obtained CLEET number.
. Working on roll call training for shifts.
. Working on In-House Training Program.
CID
. 14 Cases Forwarded to CID for Review
. 5 Felony Cases Assigned / 0 Misdemeanor Cases Assigned / 5 Other Cases Assigned
. 5 Felony Cases Cleared / 2 Misdemeanor Cases Cleared / 10 Other Cases Cleared
. 3 Felonies Filed through DA's Office
. 9 No Further Needed (NFN) Cases
. 4 Pending Assignment (PA) Cases
. 6 Assists with Patrol and Other Agencies
COP's Grant Program
. Attempted controlled buy
. REOW Community
. Search for fugitive
. Arrested one for Multiple felony warrants
. Arrested two for harboring a fugitive
. Conducted face book surveillance
. Monthly DTF meeting
. Shawnee Fly In / Pilots and Pancake event
. Tac Team Tryouts
. Worked bomb threat case
. MATSC
. Safe Corridor
. Followed up on leads interviewed informants
. Meeting with ADA
. Assisted with Range
. Case work on report and evidence for cases
. Follow up on drug tips
. District Court
. Search for witness
Evidence
. Number of evidence items brought in: 42
. Number of evidence items released: 6
. Number of found property items taken in: 160
. Number of found property items returned to owner: 4
. Number of evidence disposition files/cases cleared: 1
. Items Flagged & Pulled for Destruction: 0
Staff
Police Officers - 59 / 3 open positions / 1 deployed on Military / 53 available
. Dispatch positions - 13 / 12 available for service / 3 in training status / 1 open position
. Animal Control Positions - 4 / 3 available for service
Animal Control
> Calls Responded: 70 >Animals Impounded: 22 >Animals reclaimed: 2 >Animals adopted: 0
. Conducted bi-weekly department head meeting.
. Attended the YMCA board meeting.
. Met with and industry partner regarding bringing a statewide event to Shawnee.
. Attended the Eastern Red Cedar Committee meeting.
. City Managers Association of Oklahoma board meeting conference call.
. Lunch with Mike McCormick.
. Met with Jim Kinnamon and the Shawnee Proud group to discuss homeless camps.
. Prepared agenda for October 7, Commission meeting.
. Met with bci communications to discuss service improvements and challenges.
. Discuss PCDA water rates with City Clerk and Finance Director.
. Met with Workforce Oklahoma, Shawnee School superintendant, Seminole School Superintendant and SEDF regarding Career Pathways for our middle school and high school citizens.
<HR>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
No changes this week
. Federal Street Bridge Repair Project: PBx completed the bridge deck formwork last week and this week will be placing all the steel reinforcement bars and tying them together. Concrete is scheduled to begin being placed on Friday, September 27th. Work is approximately 90% complete, with about 3-4 weeks of work left to complete. They also completed hanging the support A frames to the bridge that will be used by ONG and SMA to support their gas lines and water lines respectively.
. Airport Trails Project: Bishop Paving has completed the additional drain pipe in the Japanese Garden area. Final as-built quantities have been completed by our Construction Inspector, and they differ somewhat between what the Contractor has measured and turned in. We have a meeting scheduled for next with Bishop Paving to resolve the quantities and cost dispute.
. ADA Sidewalk and Ramps Project: All Roads has been working on the ramps at the intersection of 10th and Union. This is an ongoing project whereby we move the contractor to various intersections where sidewalks are located but do not have any accessible handicap ramps. The City is required to install these ADA ramps at locations where street paving work has taken place if there are not any ramps at that specific location(s).
. Bell Street Streetscape Project from Farrall to 7th: All Roads has everything addressed as for their contract except for the lighting at Farrell, which they have a sub TLS working on this. Once the lighted poles are relocated they will have all of their work done. OG&E has set all the night light poles and will be working on making connections Tuesday and Wednesday of this week. They seem to think they could be complete by Friday. Shawnee Mill is concerned about the light poles across from their dock, this is where semis back into the dock and they use all of the area to back into the dock. They want us to install some pipe bollards to protect the poles, need to know if this is something we want to address before one of these poles get hit by a semi.
. City Hall Parking Lot Improvements: Parking lot is 100 percent complete and opened to use. Staff will be determining final as-built quantities of work for final payment determination to Contractor. Staff has determined that only City vehicles not taken home that are used on a daily basis all day long will get a reserved parking lot, all other employees and City vehicles will need to utilize the newly built parking lot on the southeast corner of Beard & 10th Street.
. Concrete rehab on Independence Street: Construction 100% complete. Staff has completed measuring final as-built quantities for final payment to Contractor and have given those results to the Contractor for comparison. City always holds back 10% of payment as retainage until project costs are finalized and project accepted by the City. Anticipate taking this project forward for final acceptance to the City Commission at their October 21st City Commission meeting.
. Wyndemere Place Addition Project: We received the paving and drainage plans for this proposed subdivision that will be built south of MacArthur Street just west of Bryan Street, and have completed our review, and have sent comments to the Developers Engineer for corrections.
. Shawnee Mission Plaza Project: We received all the documentation and hydraulic analysis supporting a request for a Letter of Map Revision (LOMR) to FEMA for the project just north of the Sonic and south of Popeyes Chicken on north Kickapoo. We completed our review and concur with the findings, thus, have executed the Community Acknowledgement form and given to Developers Engineer. Developers Engineer has sent all the documentation and computer modeling of the drainage basin to FEMA for final review and approval of the LOMR being sought. No building permit can be issued until receipt of the LOMR from FEMA.
. Projects under Design by Engineering Dept.:
. Main Street Streetscape Project
. Municipal Swimming Pool Parking Lot
. 10th Street Drainage Structure Repair
. Various water line projects for SMA
. Various sanitary sewer line projects by pipe-bursting for SMA
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
. Assigned 2 addresses
. Registered 2 individual storm shelters
. Coordinated with departmental staff, Federal and State officials on disaster recovery issues
. Worked on draft text for Emergency Operations Plan update.
. Coordinated with departmental staff, Federal and State officials on disaster recovery issues
Capital Projects Update:
. Telephone System Replacement: Coordinating with AT&T to get PRI interface
. Communications Systems Upgrades: Motorola- Portable radios received at shop. Working on template design with police and fire chiefs. Mobile radios order placed shipping to occur within next 2 weeks. Staging of repeater site equipment set at the factory for the last week of September
. City of Shawnee: Director still working on site layout, equipment, and supply issues
. Outdoor Warning Devices: Have received the equipment from American Signal to convert telephone line control to radio control. Need to schedule installation with vendor
. Public Storm Shelters: Director working with 2 sites to negotiate agreement for use of facilities.
. National Incident Management System Annual Report: Computer input due for both City of Shawnee and Pottawatomie County by September 30, 2013
596 Families Registered (1541 people affected) for Disaster Assistance in Pottawatomie County
Total FEMA Verified Loss $4,512,685.01
Loss covered by FEMA Individuals & Households Program $1,642,919.31
<HR>
UTILITY DEPARTMENT/Steve Nelms, Director
Water Treatment Plant (Staff of 10)
Average production: *MGD: 4.045 Last week: *MGD: 4.043
. Pumped 1,182,991,000MG to date compared to 1,294,467,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
*MGD: Million Gallons Daily
Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.165 **BOD: 11 mg/l ***TSS: 5.5 mg/l
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.472 **BOD: 2.5 mg/l ***TSS: 2.5 mg/l
. Hauled 572,000 gallons of bio-solids have been hauled for the month of September and 49,500 gallons for the month of October
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
Water Distribution (Staff of 11)
Service Calls: 121, Main Breaks: 0, Leak Checks: 33, Cut-offs: 6, Reset Water Meters: 22, Service Lines: 1; Water/Sewer Line Locates: 289
. Worked on shop tickets, and service orders from customer service.
Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 8 different locations
. Raised, realigned, and replaced valve box at 1 location
. Replaced fire hydrant at 1 location
. Repaired existing valve at 1 location
. Performed annual fire hydrant flow testing at 17 locations
Wastewater Collection (Staff of 7)
Sewer lines flushed: 21,425 ft. Flushed (year to date): 816,924 ft.
Total Service Calls: 34, Sewer Lines Checked: 33, Lift Stations Checked: 19 Emergency Sewer Calls: 0, Camera Lines: 858 ft., and Manholes located: 8
* Capital Projects
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff had training on it Tuesday, July 9th, 2013. Staff met with SRB on Friday, August 9th, 2013 to go over Waste Water Collection, Waste Water Treatment, Water Supply and Treatment, and Water Distribution. On August 19th, 2013 the Wastewater Hydraulic Model Software was approved by Commission. Currently waiting on installation of the software. SRB conducted a Filter Media Evaluation on Wednesday, August 28th, 2013 which lasted fourteen hours; results are still pending. Staff also had a meeting with SRB the same day, discussion of getting Commissioners updated were among the topics. Staff and Carollo Engineers met with DEQ on Thursday, August 29th, 2013 to go over possible options for the wastewater treatment system. SMA staff sent SRB information requested for the Southside Wastewater Treatment Plant, and an updated list of manholes needed for the sewer model software. Staff will meet with SRB on Friday, September 13th, 2013 to receive training on the hydraulic water model software. Staff had a conference call with Carollo Engineers on Wednesday, September 18th discussing the Wastewater Plant's immediate needs. Staff had a conference call with SRB on Wednesday, September 25th, items discussed were data needed for the master plan, phased projects, and updates on progress. Staff has gathered, sent part of the data, and is currently compiling the remainder of the data requested. SRB and Carollo Engineers met with City Commission and presented an update with visuals at the Special Call Meeting on Monday, September 30th.
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has completed pipe burst from Horace Mann School to Center. Contractor has pulled 578 ft of sewer at the 1900 block of Broadway. 115' of 12" pipe was installed at the 1100 block of Philadelphia. The 1900 block of Union has been bursted and services are being hooked up to the new line. Contractors are now at the location of Oakland and Pennsylvania. All pipe has been pulled and services are being attached to new line. Crews have gone back to do clean up on the last two bursts. Contractors are now at the location of Northridge and Janeway. Pipe has been pulled and services are being reconnected.
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor cut out dirt around lift station and driveway. Survey shots have been taken. Staff met with Jordan Contractors on Wednesday, September 25th, and it was decided to remove the existing wet well, and replace with a new lift station in order to make it more efficient and current with other lift stations. Work has begun by bypassing the lift. Currently waiting to have the electricity shut down in order to remove the lift.
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded this project on May 6th, 2013. Contractors have exposed the Wes Watkins line for the meter vault, and cut into it to drain the remaining water. The meter will be assembled then lowered into the pit to assure accurate cuts are made as to not take out too much, or too little of the existing pipe. Contractors have poured the floor of the vault at Wes Watkins, and have assembled the meter. Jordan Contractors have hired a contractor to build the vault itself. The remaining two meter vault areas have been located, and lines are being potholed to verify depths. The walls for the meter at Wes Watkins are being formed. The walls were poured on Thursday, September 19th, and the lid for the vault was poured Wednesday, September 25th. After the forms for the lid are removed the last step is to tie in the electricity for the sump pump. The Beard Street and Southside vaults have been set and are operational. All meters are installed and operational.
Jefferson Terrace Water Line Replacement, COS-SMA-14-01 Jordan Contractors was awarded the bid on August 5th, 2013. Estimated start date for this project is October 1st, 2013. Contractors have moved onto site.
Water Treatment Plant Sludge Removal, COS-SMA-14-02- Nutri-Jet Systems, Inc. was awarded the bid on August 5th, 2013. Estimated start date for this project is September 19th, 2013.
24" Sewer Rehab Project (Sliplining Existing 24" Concrete Pipe), COS-SMA-13-07- Urban Contractors was awarded the bid on August 19th, 2013. Staff met with Urban Contractors for a pre-work meeting on August 28th, 2013. Work will commence when the slip line arrives, which will be in approximately 4-6 weeks. The estimated start date for this project is September 30th, 2013.
Repair and Restoration of the River Bank Failure at the WTP- Smith Roberts Baldischwiler, LLC is currently in the engineering phase. SRB had their survey team on site August 28th, 2013. Staff met with SRB and FEMA on Friday, September 20th to review the erosion damage. The estimated cost for the repairs to the river bank is around $200,000.00.
<HR>
AIRPORT/Keenan English, Assistant Airport Manager
. Application for World Fuel Services Alliance Program turned in
. Developing improved airport emergency plan and fuel spill response procedures
. Hangers remain at full capacity
. The airport now has adequate supplies for spill clean-up and prevention. A Spill Prevention, Control, and Countermeasure (SPCC) plan has been drafted.
. Early Project Development (EPD) packets due to the OAC no later than September 30, 2013 for project funding for 2014. SNL has no new major projects requiring state and/or federal funding scheduled for 2014.
Fuel Sales
Fuel sales continue to steadily increase:
. September 2012 = Avgas 2,918.26 Gallons; Jet A 489 Gallons
. September 2013 = Avgas 3,265.23 Gallons; Jet A 2,510.05 Gallons
Airport Advisory Board
. Regular monthly meeting scheduled for October 16, 2013.
Foreign Trade Zone (FTZ) Application
. FTZ application has been approved
. Staff working with SEDF to market the airport's new designation.
2013 Fly-in, Airshow & Pancake Breakfast - October 5, 2013
. After action to occur on October 18, 2013 at 6:00pm
. Final donations have been turned in.
. Air show expenses were significantly less than projected
. Attendance estimated between 500 and 750 people
. The 2013 Shawnee Air Expo, in terms of safety, attendance, and operations, was considered to be a success. No major problems arose during the course of the event nor were there were there any immediate issues with volunteers, sponsors, performers, attendees, or vendors.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
Parks Maintenance Division (Staff of 8)
. Daily cleanup route on Main St and Parks
. Mowing/weed eating in Parks/Lake/Street ROWs
. Working on Park Inspections
. Mosquito spraying in the evenings when weather allows
. Working on Park inspections
Cemetery Division (staff of 4)
. 1 burials last week
. Filling graves that have settled during rains
. Cemetery gates are being closed at 5:00 p.m. every day for winter
. Preparing for internments
. Leveling markers
. Mowing/ Weed eating
Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. Working with insurance company on tornado reimbursement
. 24 units in last week with 24 total repairs
. EVT schools and testing
Shawnee Twin Lakes
. The repair of the floating fishing dock is complete.
. Electrician has started repairs.
. Workforce grant has six workers at the Lake picking up trash in the ROWs and cutting trees that are down or damaged
Wes Watkins Reservoir
. Crews are working on mowing and weed eating.
. Scheduling another trip to look at beaver dams and enclosed boat dock
Municipal Swimming Pool
. Architects working on engineered drawings and bid documents. Renderings of the pool project have been placed at the Shawnee Mall and City Hall for the public to see. City funding for the project was approved at the Commission on August 5th. Project expected to go out for bid toward the end of October. Pool committee is seeking additional funding from private donations, they only need $180,000.00 more.
Auditorium Exterior Restoration and Window Replacement
. Project is moving along good and is about 50% complete; windows should be coming in soon
City Hall ADA Restroom Project
. Drawings are finished, Will bid out project soon.
The Tree Bank Foundation Great Tree Giveaway
. City staff turned in an application for 500 trees last week to be given away to those affected by the tornado in May. The exact date has not been set yet but it will be towards the end of October. We will be receiving 250 trees on October 23rd. The species will be a mixture of oaks, maples, junipers, hollies, sycamores, crape myrtles and redbuds (as available at the time of delivery). The giveaway event will be scheduled on October 26th from 8:00 am till Noon or when the trees are gone.
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
. September 30-October 6, Sugar & Spice Children's Consignment Sale, Conference Center
. October 1, Leadership Shawnee, Conference Center
. October 3, Red Cross, Conference Center
. October 4-5, Triangle Horse Sale
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
No changes this week
Planning
. Staff met with developers and discussed current and pending projects.
. Staff completed a draft of a revised City code concerning drivers for hire (taxicabs) and mailed it to related companies providing service in the City of Shawnee in June. The City Commission will consider the revisions on October 21.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 35 active cases
o Derelict Vehicles: 5 active cases
o Junk/Trash: 13 active cases
o Tall Grass/Weeds: 99 active cases
Project Updates
. Wayfinding - Staff is continuing work on a Phase 1 Wayfinding Bid Packet to include the EXPO and main entrance signs to the City. Sign companies have been contacted so that preliminary cost estimates can be known and the phase can be scaled accordingly. The expected bid time is November 2013.
. Zoning Code Update- Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code. The Planning Commission is held a workshop in September. A workshop to discuss Industrial Zoning is scheduled for October 2 as part of the regular planning commission agenda.
. Business Licenses- Staff is working with other City Staff to prepare documents and procedures for the enactment (subject to City Commission approval) of a business license requirement in the City of Shawnee. More information with be forthcoming.
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Worked on year end for auditors
. 301 and 302 fixed assets reconciliation
. Closed the fiscal year
. Worked on computer issue concerning AP
. Meeting with City Clerk and City Manager concerning PCDA rates
. Worked on yearly accrual
. Did budget amendments for meeting
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
City Clerk
. Preparation of City Commission and Authorities agenda for October 7 , 2013 meeting
. Filed 15 Public Nuisance Liens and 16 Public Nuisance Lien Releases with Pottawatomie County Clerk.
. Meeting with staff regarding PCDA rates
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
Utility Billing/Customer Service
. Zone 3 cut-off for non-payment (10/2/13)
. Zone 3 billing (10/4/13)
. 195 customers using kiosks in September; $16,662.35 bills paid at kiosks in September.
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o Watch Guard In Car Video Project -Project Completed and In use, some workstation installs left, IT continues to fine tune configuration
o VoIP Telephony Project - IT deploying desktop software, still waiting on PRI, remote location testing completed
o Remote VPN Replacements - Five remotes completed, Animal Shelter, Water Treatment Plant, Unzner Center left
o TCM Imaging Solution Project - Activated in HR, Finance, waiting on small scanners for utilities
o Unitrends Backup Appliance Deployment - Project fully deployed, beginning review of secondary device
o Mobile Device Management Deployment - Continues, preparing to send out links/configuration
o Web Server Migration - Major code updates completed, testing, updating on new box, Working on Intranet site
o AFIX System Replacement - Deploying localized virtual 32bit client to work around OSBI 64bit limits
o License Plate Reader Server component - Server component now installed, waiting for vendor to finalize import process
o EOC Interactive Projector Replacement - Waiting on vendor / equipment, contact made
o Home Drive Storage migration - Test migrations performed, permission issues to resolve
o City Hall Kiosk - iPad Kiosk Deployed, additional content continues, presented solution at OML
o Brazos Citation Import for Global System - Working with vendor, waiting on proper offense listing from PD
o GeoSafe Fire Mobile - Demo scheduled for Fire review, IT has been reviewing past few months
o Many end user printer, password, simple how do I questions
o Updated Court systems for Credit Card processing beyond existing two cash drawers
o Provided Sound Effects laptop for Fire Clown project
o Deployed Police in Car Laptops
o Reviewed Access Control issues at Fire Stations
o Reviewed folder permissions issues on shared folders with end user file copy / paste issues
o Assisted Finance in running financial reports
o Produced live City Commission and video post production
o Assisted Court in regard to e-citation errors and quality control requirements to insure good data
<HR>
FIRE DEPARTMENT/David Short, Chief
Suppression
Responded to 87 emergency calls broken down by type below:
. Fires: 2
. Rescue & EMS: 61
. Hazardous conditions: 4
. Service Calls: 4
. Good Intent Calls: 3
. False Alarms: 6
. Overpressure Rupture, Explosion: 0
Fire Prevention
Plan Reviews
. OBU Apartments, 1002 W. MacArthur
. Cargill Alumni Center Remodel at OBU, 1002 W. MacArthur
New Construction Inspections
. Sakura Japanese Restaurant, Shawnee Mall
Requested / Administrative Inspections:
. Youth and Family Hope House, 326 W. 11th
Permits and On-Site Inspections
. 2 open burn permits
. Sakura Japanese Restaurant, Shawnee Mall (Hood Suppression System)
Training
Assigned Shift, Company & Individual Training:
. EMD Training (All Shifts) (9/30/13-10/2/13)
. Physical Fitness Incentive Make- Up Testing (All Shifts) (9/30/13-10/2/13)
. Fire Officer I @ Poteau, OK (Kriwanek) (11/2,3,9,10,16/13)
. Lieutenant Academy Phase II (3 Members) (12/3/13)
. EMT Transitional Refresher (All Shifts) (1/13-17, 20/14)
Training Chief Schedule:
. (4) PFF Orientation & Training 2013B (10/14/13 - 10/25/13)
Training Chief Activities:
. Draft May Day SOG Submitted (5/30/13)
. Draft NFIRS SOG
. FireHouse Management & Quality Control
. Kaplan Fire and EMS C.E.U. Program Management
. N.R.E.M.T. - C.E.U. Program Management
. Electronic Entry of Dept. Personnel Training Records to FireHouse
. Continuation Training (3) Probationary Fire Fighter's
. Continuation Training (3) Lt. Candidates
. Development Minimum Company Standards (4th Quarter 2013)
. Development, Training, Implementation: Fire Ground Survival Program
. Coordination with IT Department on Deployment of iPad's, Software and Equipment to F.D. Vehicles
. FireHouse Software Integration (Dispatch CAD)
. One iPad assigned to Ladder 1 (TBD)
. IT User Group Committee
Medical Director Activities:
. EMS Skills Evaluation (TBD)
. Documentation SOG (Draft)
. Addition of Medical Equipment (TBD)
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
Police
. Police reports: 156 / arrests: 75
Total Citations: 80 Handwritten Citations: 19 E-Citations: 61 Percent of E-Citations: 76.25 %
Dispatch
. Dispatch managed 2859 calls (Police/Fire/EMS)
Accreditation/Lt. King, Accreditation Manager
. Maintenance of Accreditation Standards
. Maintenance of Policies and Procedures
. Working with CID
. Delivered one nuisance alarm letter.
. Attended meeting on Emergency Detentions.
. Prepared and started in-service training on emergency detention changes.
. Submitted two hour mental health training course to CLEET and obtained CLEET number.
. Submitted eight hour law enforcement ethics training course to CLEET and obtained CLEET number.
. Working on roll call training for shifts.
. Working on In-House Training Program.
CID
. 14 Cases Forwarded to CID for Review
. 5 Felony Cases Assigned / 0 Misdemeanor Cases Assigned / 5 Other Cases Assigned
. 5 Felony Cases Cleared / 2 Misdemeanor Cases Cleared / 10 Other Cases Cleared
. 3 Felonies Filed through DA's Office
. 9 No Further Needed (NFN) Cases
. 4 Pending Assignment (PA) Cases
. 6 Assists with Patrol and Other Agencies
COP's Grant Program
. Attempted controlled buy
. REOW Community
. Search for fugitive
. Arrested one for Multiple felony warrants
. Arrested two for harboring a fugitive
. Conducted face book surveillance
. Monthly DTF meeting
. Shawnee Fly In / Pilots and Pancake event
. Tac Team Tryouts
. Worked bomb threat case
. MATSC
. Safe Corridor
. Followed up on leads interviewed informants
. Meeting with ADA
. Assisted with Range
. Case work on report and evidence for cases
. Follow up on drug tips
. District Court
. Search for witness
Evidence
. Number of evidence items brought in: 42
. Number of evidence items released: 6
. Number of found property items taken in: 160
. Number of found property items returned to owner: 4
. Number of evidence disposition files/cases cleared: 1
. Items Flagged & Pulled for Destruction: 0
Staff
Police Officers - 59 / 3 open positions / 1 deployed on Military / 53 available
. Dispatch positions - 13 / 12 available for service / 3 in training status / 1 open position
. Animal Control Positions - 4 / 3 available for service
Animal Control
> Calls Responded: 70 >Animals Impounded: 22 >Animals reclaimed: 2 >Animals adopted: 0
Monday, October 7, 2013
Staff Activity Report for Sept 22 - Sept 28, 2013
DATE: Monday, October 07, 2013
CITY MANAGERS OFFICE/Brian McDougal, Manager
. Attended the 2013 ICMA Conference
<HR>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
. Federal Street Bridge Repair Project: PBx completed the bridge deck formwork last week and this week will be placing all the steel reinforcement bars and tying them together. Concrete is scheduled to begin being placed on Friday, September 27th. Work is approximately 90% complete, with about 3-4 weeks of work left to complete. They also completed hanging the support A frames to the bridge that will be used by ONG and SMA to support their gas lines and water lines respectively.
. Airport Trails Project: Bishop Paving has completed the additional drain pipe in the Japanese Garden area. Final as-built quantities have been completed by our Construction Inspector, and they differ somewhat between what the Contractor has measured and turned in. We have a meeting scheduled for next with Bishop Paving to resolve the quantities and cost dispute.
. ADA Sidewalk and Ramps Project: All Roads has been working on the ramps at the intersection of 10th and Union. This is an ongoing project whereby we move the contractor to various intersections where sidewalks are located but do not have any accessible handicap ramps. The City is required to install these ADA ramps at locations where street paving work has taken place if there are not any ramps at that specific location(s).
. Bell Street Streetscape Project from Farrall to 7th: All Roads has everything addressed as for their contract except for the lighting at Farrell, which they have a sub TLS working on this. Once the lighted poles are relocated they will have all of their work done. OG&E has set all the night light poles and will be working on making connections Tuesday and Wednesday of this week. They seem to think they could be complete by Friday. Shawnee Mill is concerned about the light poles across from their dock, this is where semis back into the dock and they use all of the area to back into the dock. They want us to install some pipe bollards to protect the poles, need to know if this is something we want to address before one of these poles get hit by a semi.
. City Hall Parking Lot Improvements: Parking lot is 100 percent complete and opened to use. Staff will be determining final as-built quantities of work for final payment determination to Contractor. Staff has determined that only City vehicles not taken home that are used on a daily basis all day long will get a reserved parking lot, all other employees and City vehicles will need to utilize the newly built parking lot on the southeast corner of Beard & 10th Street.
. Concrete rehab on Independence Street: Construction 100% complete. Staff has completed measuring final as-built quantities for final payment to Contractor and have given those results to the Contractor for comparison. City always holds back 10% of payment as retainage until project costs are finalized and project accepted by the City. Anticipate taking this project forward for final acceptance to the City Commission at their October 21st City Commission meeting.
. Wyndemere Place Addition Project: We received the paving and drainage plans for this proposed subdivision that will be built south of MacArthur Street just west of Bryan Street, and have completed our review, and have sent comments to the Developers Engineer for corrections.
. Shawnee Mission Plaza Project: We received all the documentation and hydraulic analysis supporting a request for a Letter of Map Revision (LOMR) to FEMA for the project just north of the Sonic and south of Popeyes Chicken on north Kickapoo. We completed our review and concur with the findings, thus, have executed the Community Acknowledgement form and given to Developers Engineer. Developers Engineer has sent all the documentation and computer modeling of the drainage basin to FEMA for final review and approval of the LOMR being sought. No building permit can be issued until receipt of the LOMR from FEMA.
. Projects under Design by Engineering Dept.:
. Main Street Streetscape Project
. Municipal Swimming Pool Parking Lot
. 10th Street Drainage Structure Repair
. Various water line projects for SMA
. Various sanitary sewer line projects by pipe-bursting for SMA
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
. Registered 2 individual storm shelters
. Coordinated with departmental staff, Federal and State officials on disaster recovery issues
. Worked on draft text for Emergency Operations Plan update.
. Attended State LEPC Conference on Tuesday and Wednesday
. Coordinated with departmental staff, Federal and State officials on disaster recovery issues
. Spoke to Animal Rescue Center personnel about disaster response and recovery planning
Capital Projects Update:
. Telephone System Replacement: Coordinating with AT&T to get PRI interface
. Communications Systems Upgrades: Motorola- Portable radios received at shop. Working on template design with police and fire chiefs. Mobile radios order placed shipping to occur within next 2 weeks. Staging of repeater site equipment set at the factory for the last week of September
. City of Shawnee: Director still working on site layout, equipment, and supply issues
. Outdoor Warning Devices: Have received the equipment from American Signal to convert telephone line control to radio control. Need to schedule installation with vendor
. Public Storm Shelters: Director working with 2 sites to negotiate agreement for use of facilities.
. National Incident Management System Annual Report: Computer input due for both City of Shawnee and Pottawatomie County by September 30, 2013
<HR>
UTILITY DEPARTMENT/Steve Nelms, Director
Water Treatment Plant (Staff of 10)
Average production: *MGD: 4.043 Last week: *MGD: 4.681
. Pumped 1,153,457,000MG to date compared to 1,263,209,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
*MGD: Million Gallons Daily
Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.173 **BOD: 10 mg/l ***TSS: 0 mg/l
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.426 **BOD: 8.8 mg/l ***TSS: 2.5 mg/l
. Hauled 418,000 gallons of bio-solids have been hauled so far this month
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
Water Distribution (Staff of 11)
Service Calls: 73, Main Breaks: 0, Leak Checks: 9, Cut-offs: 2, Reset Water Meters: 15, Service Lines: 3; Water/Sewer Line Locates: 324
. Worked on shop tickets, and service orders from customer service.
Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 10 different locations
. Located/performed serviceability check on fire hydrants at 4 location
. Performed annual fire hydrant flow testing at 12 locations
Wastewater Collection (Staff of 7)
Sewer lines flushed: 21,225 ft. Flushed (year to date): 795,449 ft.
Total Service Calls: 36, Sewer Lines Checked: 35, Lift Stations Checked: 18 and Emergency Sewer Calls: 1
* Capital Projects
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff had training on it Tuesday, July 9th, 2013. Staff met with SRB on Friday, August 9th, 2013 to go over Waste Water Collection, Waste Water Treatment, Water Supply and Treatment, and Water Distribution. On August 19th, 2013 the Wastewater Hydraulic Model Software was approved by Commission. Currently waiting on installation of the software. SRB conducted a Filter Media Evaluation on Wednesday, August 28th, 2013 which lasted fourteen hours; results are still pending. Staff also had a meeting with SRB the same day, discussion of getting Commissioners updated were among the topics. Staff and Carollo Engineers met with DEQ on Thursday, August 29th, 2013 to go over possible options for the wastewater treatment system. SMA staff sent SRB information requested for the Southside Wastewater Treatment Plant, and an updated list of manholes needed for the sewer model software. Staff will meet with SRB on Friday, September 13th, 2013 to receive training on the hydraulic water model software. Staff had a conference call with Carollo Engineers on Wednesday, September 18th discussing the Wastewater Plant's immediate needs. Staff had a conference call with SRB on Wednesday, September 25th, items discussed were data needed for the master plan, phased projects, and updates on progress. Staff has gathered, sent part of the data, and is currently compiling the remainder of the data requested.
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has completed pipe burst from Horace Mann School to Center. Contractor has pulled 578 ft of sewer at the 1900 block of Broadway. 115' of 12" pipe was installed at the 1100 block of Philadelphia. The 1900 block of Union has been bursted and services are being hooked up to the new line. Contractors are now at the location of Oakland and Pennsylvania. All pipe has been pulled and services are being attached to new line. Crews have gone back to do clean up on the last two bursts. Contractors are now at the location of Northridge and Janeway. All services have been located and are being exposed. Pulling of the line will commence this next week.
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor cut out dirt around lift station and driveway. Survey shots have been taken. Staff met with Jordan Contractors on Wednesday, September 25th, and it was decided to remove the existing wet well, and replace with a new lift station in order to make it more efficient and current with other lift stations.
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded this project on May 6th, 2013. Contractors have exposed the Wes Watkins line for the meter vault, and cut into it to drain the remaining water. The meter will be assembled then lowered into the pit to assure accurate cuts are made as to not take out too much, or too little of the existing pipe. Contractors have poured the floor of the vault at Wes Watkins, and have assembled the meter. Jordan Contractors have hired a contractor to build the vault itself. The remaining two meter vault areas have been located, and lines are being potholed to verify depths. The walls for the meter at Wes Watkins are being formed. The walls were poured on Thursday, September 19th, and the lid for the vault was poured Wednesday, September 25th. After the forms for the lid are removed the last step is to tie in the electricity for the sump pump. The Beard Street and Southside vaults have been set and are operational.
Jefferson Terrace Water Line Replacement, COS-SMA-14-01 Jordan Contractors was awarded the bid on August 5th, 2013. Estimated start date for this project is October 1st, 2013. Contractors will start moving onto site this upcoming week.
Water Treatment Plant Sludge Removal, COS-SMA-14-02- Nutri-Ject Systems, Inc. was awarded the bid on August 5th, 2013. Estimated start date for this project is September 19th, 2013.
24" Sewer Rehab Project (Sliplining Existing 24" Concrete Pipe), COS-SMA-13-07- Urban Contractors was awarded the bid on August 19th, 2013. Staff met with Urban Contractors for a pre-work meeting on August 28th, 2013. Work will commence when the slip line arrives, which will be in approximately 4-6 weeks. The estimated start date for this project is September 30th, 2013.
Repair and Restoration of the River Bank Failure at the WTP- Smith Roberts Baldischwiler, LLC is currently in the engineering phase. SRB had their survey team on site August 28th, 2013. Staff met with SRB and FEMA on Friday, September 20th to review the erosion damage. The estimated cost for the repairs to the river bank is around $200,000.00.
<HR>
AIRPORT/Keenan English, Assistant Airport Manager
. Application for World Fuel Services Alliance Program turned in
. Developing improved airport emergency plan and fuel spill response procedures
. Hangers remain at full capacity
Fuel Sales
Fuel sales continue to steadily increase:
. September 2012 = Avgas 2,918.26 Gallons; Jet A 489 Gallons
. September 2013 = Avgas 3,265.23 Gallons; Jet A 1,223.99 Gallons
Airport Advisory Board
. Regular monthly meeting scheduled for September 18, 2013.
. Donald Wade & Associates, Inc. will present airport land appraisal results to the board on September 18, 2013.
Foreign Trade Zone (FTZ) Application
. FTZ application has been approved
. Staff working with SEDF to market the airport's new designation.
2013 Fly-in, Airshow & Pancake Breakfast - October 5, 2013
. Planning committee meeting on September 24, 2013
. Final donations have been turned in
. Supplies and vendors purchased and confirmed
. Shawnee Convention Bureau approved to fund advertising expenses
. Rotary Club will sponsor breakfast
. Forecast for the day of Airshow looks to be cool, partly cloudy, and with a small chance of isolated showers.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
Parks Maintenance Division (Staff of 8)
. Daily cleanup route on Main St and Parks
. Mowing/weed eating in Parks/Lake/Street ROWs
. Working on Park Inspections
. Mosquito spraying in the evenings when weather allows
. Working on Park inspections
Cemetery Division (staff of 4)
. 2 burials last week
. Filling graves that have settled during rains
. Preparing for internments
. Leveling markers
. Mowing/ Weed eating
Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. Working with insurance company on tornado reimbursement
. 26 units in last week with 37 total repairs
. EVT schools and testing
Shawnee Twin Lakes
. The repair of the floating fishing dock is complete.
. Electrician has started repairs.
. Workforce grant has six workers at the Lake picking up trash in the ROWs and cutting trees that are down or damaged
Wes Watkins Reservoir
. Crews are working on mowing and weed eating.
. Scheduling another trip to look at beaver dams
Municipal Swimming Pool
. Architects working on engineered drawings and bid documents. Renderings of the pool project have been placed at the Shawnee Mall and City Hall for the public to see. City funding for the project was approved at the Commission on August 5th. Project expected to go out for bid soon. Pool committee is seeking additional funding from private donations.
Auditorium Exterior Restoration and Window Replacement
. Project is moving along good, windows should be coming in soon
City Hall ADA Restroom Project
. Should finish drawings this next week. Will bid out project soon.
The Tree Bank Foundation Great Tree Giveaway
. City staff turned in an application for 500 trees last week to be given away to those affected by the tornado in May. The exact date has not been set yet but it will be towards the end of October. We will be receiving 250 trees on October 23rd. The species will be a mixture of oaks, maples, junipers, hollies, sycamores, crape myrtles and redbuds (as available at the time of delivery). The giveaway event will be scheduled on October 26th from 8:00 am till Noon or when the trees are gone.
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
. September 25, St. Anthony's PAL, Conference Center
. September 26, Tasty Affair, Conference Center
. September 27-29, Don Smith Boer Goat Production Sale, Otto Krausse Building Section B
. September 27- 29, Zippdog Sale, Conference Center
. September 28, Shawnee High School 60th Class Reunion
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
Planning
. Staff met with developers and discussed current and pending projects.
. Staff completed a draft of a revised City code concerning drivers for hire (taxicabs) and mailed it to related companies providing service in the City of Shawnee in June. The City Commission will consider the revisions on October 21.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 35 active cases
o Derelict Vehicles: 5 active cases
o Junk/Trash: 13 active cases
o Tall Grass/Weeds: 99 active cases
Project Updates
. Wayfinding - Staff is continuing work on a Phase 1 Wayfinding Bid Packet to include the EXPO and main entrance signs to the City. Sign companies have been contacted so that preliminary cost estimates can be known and the phase can be scaled accordingly. The expected bid time is November 2013.
. Zoning Code Update- Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code. The Planning Commission is held a workshop in September. A workshop to discuss Industrial Zoning is scheduled for October 2 as part of the regular planning commission agenda.
. Business Licenses- Staff is working with other City Staff to prepare documents and procedures for the enactment (subject to City Commission approval) of a business license requirement in the City of Shawnee. More information with be forthcoming.
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Worked on year end for auditors
. SMA fixed assets
. Attended Airport Fly in meeting
. Attended Christmas Parade meeting
. Worked on Purchase order issue
. Worked on budget Brochure
. Worked on items for special call meeting
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
City Clerk
. Preparation of City Commission and Authorities agenda for September 30, 2013 special called meeting
. Filed 6 Public Nuisance Liens with Pottawatomie County Clerk and 10 Public Nuisance Lien Certifications with the Pottawatomie County Treasurer.
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
Utility Billing/Customer Service
. Zone 2 cut-off for non-payment (9/25/13)
. Zone 2 billing (9/27/13)
. Customer Service Clerk interviews
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o Watch Guard In Car Video Project - Initial installation completed, system in use, IT continues to fine tune configuration
o VoIP Telephony Project - IT deploying desktop software, still waiting on PRI, remote location testing completed
o Remote VPN Replacements - Cemetery, NWWTP, SWWTP deployed, WTP/Unzner Remain
o TCM Imaging Solution Project - Activated in HR, Finance, waiting on small scanners for utilities
o Unitrends Backup Appliance Deployment - Project fully deployed, beginning review of secondary device
o Mobile Device Management Deployment - Continues, preparing to send out links/configuration
o Web Server Migration - Major code updates completed, testing, updating on new box
o AFIX System Replacement - Deploying localized virtual 32bit client to work around OSBI 64bit limits
o License Plate Reader Server component - Server component now installed, coordinating for uploads / server access
o EOC Interactive Projector Replacement - Waiting on vendor / equipment
o Home Drive Storage migration - Test migrations performed, permission issues to resolve
o City Hall Kiosk - iPad Kiosk Deployed, additional content continues, presented solution at OML
o Brazos Citation Import for Global System - Working with vendor, waiting on proper offense listing from PD
o Various basic end user support such as email, time approval, logging in, password resets, etc
o Updated various Access Control permissions and ID card configurations for new and leaving employees
o RMA for warranty issues with various Dell hardware, onsite support, processing
o Reviewing issues with Exchange server backup via Unitrends backup appliance
o Resolved domain authentication issues related to aging CADServer domain controller
o Updated various web content and updated code for migration
o Updated ch30 scheduling for OBU News 30 and other content
o Continued iPad device updates and deployments / redeployments
<HR>
FIRE DEPARTMENT/David Short, Chief
Suppression
Responded to 117 emergency calls broken down by type below:
. Fires: 8
. Rescue & EMS: 80
. Hazardous conditions: 3
. Service Calls: 4
. Good Intent Calls: 18
. False Alarms: 4
. Overpressure Rupture, Explosion: 0
Fire Prevention
Plan Reviews
. Review plans for OBU dorm
New Construction Inspections
. Final Inspection for FBC daycare
Requested / Administrative Inspections:
. None
Permits and On-Site Inspections
. Special Event permit 11th and Pesotum
. Shawnee Mall (Hood System)
Training
Assigned Shift, Company & Individual Training:
. Fire Officer I @ El Reno, OK (Reece, Henry, Sheppard) (9/9-11/13) (9/23-24/13)
. Fire Instructor I @ MWC, OK (Kriwanek) (9/16-18, 19/13)
. Rope Rescue I (9/17-18/13)
. Lieutenant Academy Phase I (9/23/13 - 10/4/13)
. EMT Transitional Refresher (All Shifts) (1/13-17, 20/14)
Training Chief Schedule:
. FireHouse Software Conference @ Phoenix, AZ (9/10-13/13)
. (6) PFF Orientation & Training (TBD)
Training Chief Activities:
. Draft May Day SOG Submitted (5/30/13)
. Draft NFIRS SOG
. FireHouse Management & Quality Control
. Kaplan Fire and EMS C.E.U. Program Management
. N.R.E.M.T. - C.E.U. Program Management
. Electronic Entry of Dept. Personnel Training Records to FireHouse
. Continuation Training (6) Probationary Fire Fighter's
. Development Minimum Company Standards (4th Quarter 2013)
. Development, Training, Implementation: Fire Ground Survival Program
. Coordination with IT Department on Deployment of iPad's, Software and Equipment to F.D. Vehicles
. FireHouse Software Integration (Dispatch CAD)
. One iPad assigned to Ladder 1 (TBD)
. IT User Group Committee
Medical Director Activities:
. EMS Skills Evaluation (TBD)
. Documentation SOG (Draft)
. Addition of Medical Equipment (TBD)
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
Police
. Police reports: 147 / arrests: 52
Total Citations: 100 Handwritten Citations: 26 E-Citations: 74 Percent of E-Citations: 74.00 %
Dispatch
. Dispatch managed 1659 calls (Police/Fire/EMS)
Accreditation/Lt. King, Accreditation Manager
. CID duties
. Maintenance of Accreditation Standards
. Maintenance of Policies and Procedures
CID
. 13 Cases Forwarded to CID for Review
. Felony Cases Assigned / 0 Misdemeanor Cases Assigned / 5 Other Cases Assigned
. 8 Felony Cases Cleared / 0 Misdemeanor Cases Cleared / 2 Other Cases Cleared
. Felonies Filed through DA's Office
. 9 No Further Needed (NFN) Cases
. Pending Assignment (PA) Cases
. Assists with Patrol and Other Agencies
COP's Grant Program
. Conspiracy to traffic CDS case
. Assisted with Range
. Interviewed multiple suspects and informants
. Forfeiture paperwork
. Conducted drug house surveillance
. Interviewed possible case witnesses methamphetamine seizure- 226 grams arrest one for Trafficking in CDS
. Sentinel Traffic training
Evidence
. Number of evidence items brought in: 77
. Number of evidence items released: 5
. Number of found property items taken in:22
. Number of found property items returned to owner: 0
. Number of evidence disposition files/cases cleared: 2
. Items Flagged & Pulled for Destruction: 0
Staff
Police Officers - 59 / 3 open positions / 1 deployed on Military / 53 available
. Dispatch positions - 13 / 12 available for service / 3 in training status / 1 open position
. Animal Control Positions - 4 / 3 available for service
Animal Control
> Calls Responded: 79 >Animals Impounded: 27 >Animals reclaimed: 3 >Animals adopted: 1
CITY MANAGERS OFFICE/Brian McDougal, Manager
. Attended the 2013 ICMA Conference
<HR>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
. Federal Street Bridge Repair Project: PBx completed the bridge deck formwork last week and this week will be placing all the steel reinforcement bars and tying them together. Concrete is scheduled to begin being placed on Friday, September 27th. Work is approximately 90% complete, with about 3-4 weeks of work left to complete. They also completed hanging the support A frames to the bridge that will be used by ONG and SMA to support their gas lines and water lines respectively.
. Airport Trails Project: Bishop Paving has completed the additional drain pipe in the Japanese Garden area. Final as-built quantities have been completed by our Construction Inspector, and they differ somewhat between what the Contractor has measured and turned in. We have a meeting scheduled for next with Bishop Paving to resolve the quantities and cost dispute.
. ADA Sidewalk and Ramps Project: All Roads has been working on the ramps at the intersection of 10th and Union. This is an ongoing project whereby we move the contractor to various intersections where sidewalks are located but do not have any accessible handicap ramps. The City is required to install these ADA ramps at locations where street paving work has taken place if there are not any ramps at that specific location(s).
. Bell Street Streetscape Project from Farrall to 7th: All Roads has everything addressed as for their contract except for the lighting at Farrell, which they have a sub TLS working on this. Once the lighted poles are relocated they will have all of their work done. OG&E has set all the night light poles and will be working on making connections Tuesday and Wednesday of this week. They seem to think they could be complete by Friday. Shawnee Mill is concerned about the light poles across from their dock, this is where semis back into the dock and they use all of the area to back into the dock. They want us to install some pipe bollards to protect the poles, need to know if this is something we want to address before one of these poles get hit by a semi.
. City Hall Parking Lot Improvements: Parking lot is 100 percent complete and opened to use. Staff will be determining final as-built quantities of work for final payment determination to Contractor. Staff has determined that only City vehicles not taken home that are used on a daily basis all day long will get a reserved parking lot, all other employees and City vehicles will need to utilize the newly built parking lot on the southeast corner of Beard & 10th Street.
. Concrete rehab on Independence Street: Construction 100% complete. Staff has completed measuring final as-built quantities for final payment to Contractor and have given those results to the Contractor for comparison. City always holds back 10% of payment as retainage until project costs are finalized and project accepted by the City. Anticipate taking this project forward for final acceptance to the City Commission at their October 21st City Commission meeting.
. Wyndemere Place Addition Project: We received the paving and drainage plans for this proposed subdivision that will be built south of MacArthur Street just west of Bryan Street, and have completed our review, and have sent comments to the Developers Engineer for corrections.
. Shawnee Mission Plaza Project: We received all the documentation and hydraulic analysis supporting a request for a Letter of Map Revision (LOMR) to FEMA for the project just north of the Sonic and south of Popeyes Chicken on north Kickapoo. We completed our review and concur with the findings, thus, have executed the Community Acknowledgement form and given to Developers Engineer. Developers Engineer has sent all the documentation and computer modeling of the drainage basin to FEMA for final review and approval of the LOMR being sought. No building permit can be issued until receipt of the LOMR from FEMA.
. Projects under Design by Engineering Dept.:
. Main Street Streetscape Project
. Municipal Swimming Pool Parking Lot
. 10th Street Drainage Structure Repair
. Various water line projects for SMA
. Various sanitary sewer line projects by pipe-bursting for SMA
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
. Registered 2 individual storm shelters
. Coordinated with departmental staff, Federal and State officials on disaster recovery issues
. Worked on draft text for Emergency Operations Plan update.
. Attended State LEPC Conference on Tuesday and Wednesday
. Coordinated with departmental staff, Federal and State officials on disaster recovery issues
. Spoke to Animal Rescue Center personnel about disaster response and recovery planning
Capital Projects Update:
. Telephone System Replacement: Coordinating with AT&T to get PRI interface
. Communications Systems Upgrades: Motorola- Portable radios received at shop. Working on template design with police and fire chiefs. Mobile radios order placed shipping to occur within next 2 weeks. Staging of repeater site equipment set at the factory for the last week of September
. City of Shawnee: Director still working on site layout, equipment, and supply issues
. Outdoor Warning Devices: Have received the equipment from American Signal to convert telephone line control to radio control. Need to schedule installation with vendor
. Public Storm Shelters: Director working with 2 sites to negotiate agreement for use of facilities.
. National Incident Management System Annual Report: Computer input due for both City of Shawnee and Pottawatomie County by September 30, 2013
<HR>
UTILITY DEPARTMENT/Steve Nelms, Director
Water Treatment Plant (Staff of 10)
Average production: *MGD: 4.043 Last week: *MGD: 4.681
. Pumped 1,153,457,000MG to date compared to 1,263,209,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
*MGD: Million Gallons Daily
Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.173 **BOD: 10 mg/l ***TSS: 0 mg/l
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.426 **BOD: 8.8 mg/l ***TSS: 2.5 mg/l
. Hauled 418,000 gallons of bio-solids have been hauled so far this month
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
Water Distribution (Staff of 11)
Service Calls: 73, Main Breaks: 0, Leak Checks: 9, Cut-offs: 2, Reset Water Meters: 15, Service Lines: 3; Water/Sewer Line Locates: 324
. Worked on shop tickets, and service orders from customer service.
Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 10 different locations
. Located/performed serviceability check on fire hydrants at 4 location
. Performed annual fire hydrant flow testing at 12 locations
Wastewater Collection (Staff of 7)
Sewer lines flushed: 21,225 ft. Flushed (year to date): 795,449 ft.
Total Service Calls: 36, Sewer Lines Checked: 35, Lift Stations Checked: 18 and Emergency Sewer Calls: 1
* Capital Projects
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff had training on it Tuesday, July 9th, 2013. Staff met with SRB on Friday, August 9th, 2013 to go over Waste Water Collection, Waste Water Treatment, Water Supply and Treatment, and Water Distribution. On August 19th, 2013 the Wastewater Hydraulic Model Software was approved by Commission. Currently waiting on installation of the software. SRB conducted a Filter Media Evaluation on Wednesday, August 28th, 2013 which lasted fourteen hours; results are still pending. Staff also had a meeting with SRB the same day, discussion of getting Commissioners updated were among the topics. Staff and Carollo Engineers met with DEQ on Thursday, August 29th, 2013 to go over possible options for the wastewater treatment system. SMA staff sent SRB information requested for the Southside Wastewater Treatment Plant, and an updated list of manholes needed for the sewer model software. Staff will meet with SRB on Friday, September 13th, 2013 to receive training on the hydraulic water model software. Staff had a conference call with Carollo Engineers on Wednesday, September 18th discussing the Wastewater Plant's immediate needs. Staff had a conference call with SRB on Wednesday, September 25th, items discussed were data needed for the master plan, phased projects, and updates on progress. Staff has gathered, sent part of the data, and is currently compiling the remainder of the data requested.
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has completed pipe burst from Horace Mann School to Center. Contractor has pulled 578 ft of sewer at the 1900 block of Broadway. 115' of 12" pipe was installed at the 1100 block of Philadelphia. The 1900 block of Union has been bursted and services are being hooked up to the new line. Contractors are now at the location of Oakland and Pennsylvania. All pipe has been pulled and services are being attached to new line. Crews have gone back to do clean up on the last two bursts. Contractors are now at the location of Northridge and Janeway. All services have been located and are being exposed. Pulling of the line will commence this next week.
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor cut out dirt around lift station and driveway. Survey shots have been taken. Staff met with Jordan Contractors on Wednesday, September 25th, and it was decided to remove the existing wet well, and replace with a new lift station in order to make it more efficient and current with other lift stations.
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded this project on May 6th, 2013. Contractors have exposed the Wes Watkins line for the meter vault, and cut into it to drain the remaining water. The meter will be assembled then lowered into the pit to assure accurate cuts are made as to not take out too much, or too little of the existing pipe. Contractors have poured the floor of the vault at Wes Watkins, and have assembled the meter. Jordan Contractors have hired a contractor to build the vault itself. The remaining two meter vault areas have been located, and lines are being potholed to verify depths. The walls for the meter at Wes Watkins are being formed. The walls were poured on Thursday, September 19th, and the lid for the vault was poured Wednesday, September 25th. After the forms for the lid are removed the last step is to tie in the electricity for the sump pump. The Beard Street and Southside vaults have been set and are operational.
Jefferson Terrace Water Line Replacement, COS-SMA-14-01 Jordan Contractors was awarded the bid on August 5th, 2013. Estimated start date for this project is October 1st, 2013. Contractors will start moving onto site this upcoming week.
Water Treatment Plant Sludge Removal, COS-SMA-14-02- Nutri-Ject Systems, Inc. was awarded the bid on August 5th, 2013. Estimated start date for this project is September 19th, 2013.
24" Sewer Rehab Project (Sliplining Existing 24" Concrete Pipe), COS-SMA-13-07- Urban Contractors was awarded the bid on August 19th, 2013. Staff met with Urban Contractors for a pre-work meeting on August 28th, 2013. Work will commence when the slip line arrives, which will be in approximately 4-6 weeks. The estimated start date for this project is September 30th, 2013.
Repair and Restoration of the River Bank Failure at the WTP- Smith Roberts Baldischwiler, LLC is currently in the engineering phase. SRB had their survey team on site August 28th, 2013. Staff met with SRB and FEMA on Friday, September 20th to review the erosion damage. The estimated cost for the repairs to the river bank is around $200,000.00.
<HR>
AIRPORT/Keenan English, Assistant Airport Manager
. Application for World Fuel Services Alliance Program turned in
. Developing improved airport emergency plan and fuel spill response procedures
. Hangers remain at full capacity
Fuel Sales
Fuel sales continue to steadily increase:
. September 2012 = Avgas 2,918.26 Gallons; Jet A 489 Gallons
. September 2013 = Avgas 3,265.23 Gallons; Jet A 1,223.99 Gallons
Airport Advisory Board
. Regular monthly meeting scheduled for September 18, 2013.
. Donald Wade & Associates, Inc. will present airport land appraisal results to the board on September 18, 2013.
Foreign Trade Zone (FTZ) Application
. FTZ application has been approved
. Staff working with SEDF to market the airport's new designation.
2013 Fly-in, Airshow & Pancake Breakfast - October 5, 2013
. Planning committee meeting on September 24, 2013
. Final donations have been turned in
. Supplies and vendors purchased and confirmed
. Shawnee Convention Bureau approved to fund advertising expenses
. Rotary Club will sponsor breakfast
. Forecast for the day of Airshow looks to be cool, partly cloudy, and with a small chance of isolated showers.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
Parks Maintenance Division (Staff of 8)
. Daily cleanup route on Main St and Parks
. Mowing/weed eating in Parks/Lake/Street ROWs
. Working on Park Inspections
. Mosquito spraying in the evenings when weather allows
. Working on Park inspections
Cemetery Division (staff of 4)
. 2 burials last week
. Filling graves that have settled during rains
. Preparing for internments
. Leveling markers
. Mowing/ Weed eating
Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. Working with insurance company on tornado reimbursement
. 26 units in last week with 37 total repairs
. EVT schools and testing
Shawnee Twin Lakes
. The repair of the floating fishing dock is complete.
. Electrician has started repairs.
. Workforce grant has six workers at the Lake picking up trash in the ROWs and cutting trees that are down or damaged
Wes Watkins Reservoir
. Crews are working on mowing and weed eating.
. Scheduling another trip to look at beaver dams
Municipal Swimming Pool
. Architects working on engineered drawings and bid documents. Renderings of the pool project have been placed at the Shawnee Mall and City Hall for the public to see. City funding for the project was approved at the Commission on August 5th. Project expected to go out for bid soon. Pool committee is seeking additional funding from private donations.
Auditorium Exterior Restoration and Window Replacement
. Project is moving along good, windows should be coming in soon
City Hall ADA Restroom Project
. Should finish drawings this next week. Will bid out project soon.
The Tree Bank Foundation Great Tree Giveaway
. City staff turned in an application for 500 trees last week to be given away to those affected by the tornado in May. The exact date has not been set yet but it will be towards the end of October. We will be receiving 250 trees on October 23rd. The species will be a mixture of oaks, maples, junipers, hollies, sycamores, crape myrtles and redbuds (as available at the time of delivery). The giveaway event will be scheduled on October 26th from 8:00 am till Noon or when the trees are gone.
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
. September 25, St. Anthony's PAL, Conference Center
. September 26, Tasty Affair, Conference Center
. September 27-29, Don Smith Boer Goat Production Sale, Otto Krausse Building Section B
. September 27- 29, Zippdog Sale, Conference Center
. September 28, Shawnee High School 60th Class Reunion
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
Planning
. Staff met with developers and discussed current and pending projects.
. Staff completed a draft of a revised City code concerning drivers for hire (taxicabs) and mailed it to related companies providing service in the City of Shawnee in June. The City Commission will consider the revisions on October 21.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 35 active cases
o Derelict Vehicles: 5 active cases
o Junk/Trash: 13 active cases
o Tall Grass/Weeds: 99 active cases
Project Updates
. Wayfinding - Staff is continuing work on a Phase 1 Wayfinding Bid Packet to include the EXPO and main entrance signs to the City. Sign companies have been contacted so that preliminary cost estimates can be known and the phase can be scaled accordingly. The expected bid time is November 2013.
. Zoning Code Update- Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code. The Planning Commission is held a workshop in September. A workshop to discuss Industrial Zoning is scheduled for October 2 as part of the regular planning commission agenda.
. Business Licenses- Staff is working with other City Staff to prepare documents and procedures for the enactment (subject to City Commission approval) of a business license requirement in the City of Shawnee. More information with be forthcoming.
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Worked on year end for auditors
. SMA fixed assets
. Attended Airport Fly in meeting
. Attended Christmas Parade meeting
. Worked on Purchase order issue
. Worked on budget Brochure
. Worked on items for special call meeting
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
City Clerk
. Preparation of City Commission and Authorities agenda for September 30, 2013 special called meeting
. Filed 6 Public Nuisance Liens with Pottawatomie County Clerk and 10 Public Nuisance Lien Certifications with the Pottawatomie County Treasurer.
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
Utility Billing/Customer Service
. Zone 2 cut-off for non-payment (9/25/13)
. Zone 2 billing (9/27/13)
. Customer Service Clerk interviews
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o Watch Guard In Car Video Project - Initial installation completed, system in use, IT continues to fine tune configuration
o VoIP Telephony Project - IT deploying desktop software, still waiting on PRI, remote location testing completed
o Remote VPN Replacements - Cemetery, NWWTP, SWWTP deployed, WTP/Unzner Remain
o TCM Imaging Solution Project - Activated in HR, Finance, waiting on small scanners for utilities
o Unitrends Backup Appliance Deployment - Project fully deployed, beginning review of secondary device
o Mobile Device Management Deployment - Continues, preparing to send out links/configuration
o Web Server Migration - Major code updates completed, testing, updating on new box
o AFIX System Replacement - Deploying localized virtual 32bit client to work around OSBI 64bit limits
o License Plate Reader Server component - Server component now installed, coordinating for uploads / server access
o EOC Interactive Projector Replacement - Waiting on vendor / equipment
o Home Drive Storage migration - Test migrations performed, permission issues to resolve
o City Hall Kiosk - iPad Kiosk Deployed, additional content continues, presented solution at OML
o Brazos Citation Import for Global System - Working with vendor, waiting on proper offense listing from PD
o Various basic end user support such as email, time approval, logging in, password resets, etc
o Updated various Access Control permissions and ID card configurations for new and leaving employees
o RMA for warranty issues with various Dell hardware, onsite support, processing
o Reviewing issues with Exchange server backup via Unitrends backup appliance
o Resolved domain authentication issues related to aging CADServer domain controller
o Updated various web content and updated code for migration
o Updated ch30 scheduling for OBU News 30 and other content
o Continued iPad device updates and deployments / redeployments
<HR>
FIRE DEPARTMENT/David Short, Chief
Suppression
Responded to 117 emergency calls broken down by type below:
. Fires: 8
. Rescue & EMS: 80
. Hazardous conditions: 3
. Service Calls: 4
. Good Intent Calls: 18
. False Alarms: 4
. Overpressure Rupture, Explosion: 0
Fire Prevention
Plan Reviews
. Review plans for OBU dorm
New Construction Inspections
. Final Inspection for FBC daycare
Requested / Administrative Inspections:
. None
Permits and On-Site Inspections
. Special Event permit 11th and Pesotum
. Shawnee Mall (Hood System)
Training
Assigned Shift, Company & Individual Training:
. Fire Officer I @ El Reno, OK (Reece, Henry, Sheppard) (9/9-11/13) (9/23-24/13)
. Fire Instructor I @ MWC, OK (Kriwanek) (9/16-18, 19/13)
. Rope Rescue I (9/17-18/13)
. Lieutenant Academy Phase I (9/23/13 - 10/4/13)
. EMT Transitional Refresher (All Shifts) (1/13-17, 20/14)
Training Chief Schedule:
. FireHouse Software Conference @ Phoenix, AZ (9/10-13/13)
. (6) PFF Orientation & Training (TBD)
Training Chief Activities:
. Draft May Day SOG Submitted (5/30/13)
. Draft NFIRS SOG
. FireHouse Management & Quality Control
. Kaplan Fire and EMS C.E.U. Program Management
. N.R.E.M.T. - C.E.U. Program Management
. Electronic Entry of Dept. Personnel Training Records to FireHouse
. Continuation Training (6) Probationary Fire Fighter's
. Development Minimum Company Standards (4th Quarter 2013)
. Development, Training, Implementation: Fire Ground Survival Program
. Coordination with IT Department on Deployment of iPad's, Software and Equipment to F.D. Vehicles
. FireHouse Software Integration (Dispatch CAD)
. One iPad assigned to Ladder 1 (TBD)
. IT User Group Committee
Medical Director Activities:
. EMS Skills Evaluation (TBD)
. Documentation SOG (Draft)
. Addition of Medical Equipment (TBD)
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
Police
. Police reports: 147 / arrests: 52
Total Citations: 100 Handwritten Citations: 26 E-Citations: 74 Percent of E-Citations: 74.00 %
Dispatch
. Dispatch managed 1659 calls (Police/Fire/EMS)
Accreditation/Lt. King, Accreditation Manager
. CID duties
. Maintenance of Accreditation Standards
. Maintenance of Policies and Procedures
CID
. 13 Cases Forwarded to CID for Review
. Felony Cases Assigned / 0 Misdemeanor Cases Assigned / 5 Other Cases Assigned
. 8 Felony Cases Cleared / 0 Misdemeanor Cases Cleared / 2 Other Cases Cleared
. Felonies Filed through DA's Office
. 9 No Further Needed (NFN) Cases
. Pending Assignment (PA) Cases
. Assists with Patrol and Other Agencies
COP's Grant Program
. Conspiracy to traffic CDS case
. Assisted with Range
. Interviewed multiple suspects and informants
. Forfeiture paperwork
. Conducted drug house surveillance
. Interviewed possible case witnesses methamphetamine seizure- 226 grams arrest one for Trafficking in CDS
. Sentinel Traffic training
Evidence
. Number of evidence items brought in: 77
. Number of evidence items released: 5
. Number of found property items taken in:22
. Number of found property items returned to owner: 0
. Number of evidence disposition files/cases cleared: 2
. Items Flagged & Pulled for Destruction: 0
Staff
Police Officers - 59 / 3 open positions / 1 deployed on Military / 53 available
. Dispatch positions - 13 / 12 available for service / 3 in training status / 1 open position
. Animal Control Positions - 4 / 3 available for service
Animal Control
> Calls Responded: 79 >Animals Impounded: 27 >Animals reclaimed: 3 >Animals adopted: 1
Don`t Miss JamFest 2013 - November 2nd, Expo Center
The 2013 Jam Fest will be at the Shawnee Expo Center on Saturday, November 2nd, 2013. The doors open at 7pm with Six Gun Saints, Patrick Winsett and the Foolish Pride, and Shawna Russell performing live shows.
Proceeds go the <b><a href=http://www.shawneeok.org/PublicSafety/Police/foundation/ target=_blank>Shawnee Police Foundation</a></b>, a non-profit organization that help provide critically needed equipment and resources for the Shawnee Police Department.
Tickets at $10 at the door or tables for eight (8) can be reserved for $100. Contact the Shawnee Chamber of Commerce at 405 273-6092 to reserve a table or for more details.
The full flyer can be found here:
<a href=http://is.gd/YeltuE target=_blank>Jam Fest 2013 Flyer</a>
Proceeds go the <b><a href=http://www.shawneeok.org/PublicSafety/Police/foundation/ target=_blank>Shawnee Police Foundation</a></b>, a non-profit organization that help provide critically needed equipment and resources for the Shawnee Police Department.
Tickets at $10 at the door or tables for eight (8) can be reserved for $100. Contact the Shawnee Chamber of Commerce at 405 273-6092 to reserve a table or for more details.
The full flyer can be found here:
<a href=http://is.gd/YeltuE target=_blank>Jam Fest 2013 Flyer</a>
Friday, October 4, 2013
Today`s Weather Info - 10/4/2013
Rick Smith from the National Weather Service brings up some information on todays weather expectations:
- We expect storms to develop across far west/northwest Oklahoma around 5pm, both along the cold front that will be pushing into NW Oklahoma, and possibly along the dry line which will extend across far western Oklahoma.
- While there may be a very short window of time for storms to develop some supercell characteristics, the storms should quickly grow into a line or complex of storms and move east-southeast across our area.
- The tornado threat is never zero when you have a thunderstorm, but we think the tornado threat is very, very low across western Oklahoma, and close to zero across central and southeast Oklahoma.
- Lightning, gusty winds, and some hail will be the threats well have to deal with through the evening and maybe persisting into the overnight hours
- Expect a severe thunderstorm watch by late afternoon, and probably quite a few severe thunderstorm warnings through the evening
- A lot of high schools moved their game times up to help avoid the storms, and thats a good thing. We are still concerned about the games that wont be over before the storms arrive, and we hope school officials are watching the weather tonight.
- Dont key on warnings for football game safety decisions! Strong winds and hail are not good for people outdoors, but lightning is the main threat. If you see lightning or hear thunder, its time to get people to a safe place. Heres a link to the NCAA lightning safety guidelines, which also work for high school athletics.
Let us know if you have any questions or concerns!
Rick
Rick Smith - Warning Coordination Meteorologist
- We expect storms to develop across far west/northwest Oklahoma around 5pm, both along the cold front that will be pushing into NW Oklahoma, and possibly along the dry line which will extend across far western Oklahoma.
- While there may be a very short window of time for storms to develop some supercell characteristics, the storms should quickly grow into a line or complex of storms and move east-southeast across our area.
- The tornado threat is never zero when you have a thunderstorm, but we think the tornado threat is very, very low across western Oklahoma, and close to zero across central and southeast Oklahoma.
- Lightning, gusty winds, and some hail will be the threats well have to deal with through the evening and maybe persisting into the overnight hours
- Expect a severe thunderstorm watch by late afternoon, and probably quite a few severe thunderstorm warnings through the evening
- A lot of high schools moved their game times up to help avoid the storms, and thats a good thing. We are still concerned about the games that wont be over before the storms arrive, and we hope school officials are watching the weather tonight.
- Dont key on warnings for football game safety decisions! Strong winds and hail are not good for people outdoors, but lightning is the main threat. If you see lightning or hear thunder, its time to get people to a safe place. Heres a link to the NCAA lightning safety guidelines, which also work for high school athletics.
Let us know if you have any questions or concerns!
Rick
Rick Smith - Warning Coordination Meteorologist
Thursday, October 3, 2013
Clowns on the Loose!
Watch out world, the Shawnee Fire Clowns will be on the loose during Fire Prevention Week, October 7th through October 11th teaching young and old alike how to be safe in case of fire. The clowns continue the tradition this year of trying to teach every child in local schools fire safety and a fun and crazy way.
Be sure and attend the public performance on Thursday, October 10th at the Heart of Oklahoma Exposition Center and be entertained and educated.
This year's crew consist of seven Shawnee firefighters. Joe Henry Billy, Nick Auld Chase', Bert Laxson Uncle Pi, Richard Stevenson Scooter, Chip Shepperd Crash, Jim Ogle Ogie, and Mark Simpson as the sound guy.
Here is the full Schedule:
MONDAY, 7th
Liberty (711 E. Federal) - 8:30 A.M.
Grove (2800 N. Bryan) - 10:00 A.M.
South Rock Creek (17800 Rock Creek Road) - 1:00 P.M.
TUESDAY, 8th
Pleasant Grove (1927 E. Walnut) - 8:30 A.M.
Early Childhood Center - 10:00 A.M.
Early Childhood Center - 1:30 P.M.
WEDNESDAY, 9th
Crossroads Head Start (501 N. Union) - 8:30 A.M.
Will Rogers (2600 N. Union) - 10:00 A.M.
Horace Mann (412 N. Draper) - 1:00 P.M.
THURSDAY, 10th
North Rock Creek (42400 Garrett's Lake Road) - 8:30 A.M.
Jefferson (800 N. Louisa) - 10:00 A.M.
Sequoyah (1401 E. Independence) - 1:00 P.M.
EVENING PUBLIC PERFORMANCE
Expo Center 6:30 P.M.
FRIDAY, 11TH
Prague 8:30 A.M.
McLoud 10:15 A.M.
Dale 1:30 P.M.
Be sure and attend the public performance on Thursday, October 10th at the Heart of Oklahoma Exposition Center and be entertained and educated.
This year's crew consist of seven Shawnee firefighters. Joe Henry Billy, Nick Auld Chase', Bert Laxson Uncle Pi, Richard Stevenson Scooter, Chip Shepperd Crash, Jim Ogle Ogie, and Mark Simpson as the sound guy.
Here is the full Schedule:
MONDAY, 7th
Liberty (711 E. Federal) - 8:30 A.M.
Grove (2800 N. Bryan) - 10:00 A.M.
South Rock Creek (17800 Rock Creek Road) - 1:00 P.M.
TUESDAY, 8th
Pleasant Grove (1927 E. Walnut) - 8:30 A.M.
Early Childhood Center - 10:00 A.M.
Early Childhood Center - 1:30 P.M.
WEDNESDAY, 9th
Crossroads Head Start (501 N. Union) - 8:30 A.M.
Will Rogers (2600 N. Union) - 10:00 A.M.
Horace Mann (412 N. Draper) - 1:00 P.M.
THURSDAY, 10th
North Rock Creek (42400 Garrett's Lake Road) - 8:30 A.M.
Jefferson (800 N. Louisa) - 10:00 A.M.
Sequoyah (1401 E. Independence) - 1:00 P.M.
EVENING PUBLIC PERFORMANCE
Expo Center 6:30 P.M.
FRIDAY, 11TH
Prague 8:30 A.M.
McLoud 10:15 A.M.
Dale 1:30 P.M.
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