Staff Activity Report for December 2 - 8, 2012

ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
No Report Submitted this week
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UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 4.291 Last week: *MGD - 4.045
> Pumped 1,567,589,000 MG to date compared to 1,496,403,000 MG for same period last year
> Performed routine plant maintenance and water testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.045 **BOD - 12 mg/l ***TSS - 5 mg/l
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.125 **BOD - 4.7 mg/l ***TSS - 22.1 mg/l
> 121,000 gallons of bio-solids have been hauled to date for the month of December
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 78, Water/Sewer Line Locates - 44, Leak Checks - 13, Cut-offs Replaced - 1, Main Breaks Repaired - 1, and Reset Water Meters - 5
> Repaired the following main breaks: 8" mains at Ione & Midland and at 910 N. Shawnee
> Repaired a service line at 238 S. Oak
> Dug up main and re-tapped a new service at 5 Mullins Drive
> Worked Shop Tickets
* Valve Maintenance (staff of 4)
> Located/performed serviceability check on valves at the following locations: Alice & Fay,
Shawnee & Parker, Shawnee & Alice, Tucker & Jefferson, Shawnee & Fay, Bradley & Henson, and 5 Country Club
> Dug up, raised, and realigned valve boxes at the following locations: 5 Country Club, and 30 Northridge,
> Installed inserta valves at the following locations: Arapaho & Independence, Legacy Park, and Georgia & Beard
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 22,200 ft. Flushed (year to date) - 945,685 ft.
> Total Service Calls - 47, Sewer Lines Checked - 27, Lift Stations Checked - 16, and Emergency Sewer Calls - 12
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Capital Projects
> Water Line Replacement Project Midland Street
All locating and survey staking along Midland has been completed. Boring has been completed on all streets intersecting with Midland. Jordan Contractors has lain over 2,000 ft. of pipe.
> Utility System Master Plan (no change on project this week)
On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. We are waiting on software vendor to calibrate flow meters. SRB has collected dater for computer model.
> Sanitary Sewer Rehab Project (Pipe Bursting) (no change on project this week)
Budgeted project amount is $1,000,000.00. This project will begin in the Spring of 2013.
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PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff held nuisance abatement hearings on December 6 and three additional structures were ordered removed. In 2012, 34 structures have been condemned and 27 of those have been removed to date.
> Staff presented reports at the December 5 Planning Commission meeting.
Planning (continued)
> As of November 2012, the Building Division has issued the following permits:
&#9642; 41 single-family home permits with an estimated total value of $6.5 million
&#9642; $6.9 million in new commercial buildings
&#9642; $12.7 million in new multi-family buildings
* Current Projects
> Façade Grant Program
The City announced the award of three grants to downtown business owners that will use the match funding to improve the front facades of their buildings. The historically-accurate restoration projects include the removal of non-historic facades and the restoration of historically-accurate and original window features. Work on the Dexter Building at the northeast corner of Bell and Main has already begun. Round 2 Façade Grants are now available and are due in February 2013.
> Downtown Streetscape Project (no change on project this week)
Staff is awaiting a funding decision from ODOT on a Transportation Enhancement Grant that was submitted almost two years ago. A survey was recently done of the area and engineering and design work is ongoing so that the project can be bid immediately upon notice of funding decision. Phase 2 of the Streetscape Plan will improve a four-block area of Main Street with new sidewalks, landscaping, street lights, signal lights, pedestrian improvements and utility work. If the City is not successful obtaining a grant, a reduced Phase 2 project will still be implemented.
> Land Development Code (no change on project this week)
Staff continues work on revising the City's development regulations. The Planning Commission will hold a workshop session on December 5, 2012.
> Wayfinding Study Implementation (no change on project this week)
Staff is preparing to bid the wayfinding (signage) project in early 2013. At present, review of the previous implementation plan and the preparation of documents for bid are underway.
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PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Set up for Christmas Parade
> Set up for Pearl Harbor Day ceremony at the Veterans Memorial
> Picked up trash on Main Street that was left after the Christmas Parade
> Removing dead trees
> Daily cleanup route on Main Street and in city parks
> Working on Park inspections
> Performing various repairs and graffiti removal in several city parks and buildings
> Winterizing city parks, restrooms, and sprinkler systems
* Cemetery Division (staff of 4)
> Four (4) burials last week
> Leveling markers
* Central Garage (Staff of 6)
> 30 units in last week with 47 total repairs
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects
> New Fishing Wharf final inspection was on December 3, 2012
> New Library furniture to be delivered around January 28, 2012
> Municipal Swimming Pool architect selected; working on contract (no change this week)
> AC repair at City Hall and new AC at Auditorium (Estimate received) (no change this week)
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AIRPORT/Rex Hennen, Assistant Airport Manager (no changes this week on Airport Report)
* Airport Advisory Board
> Regular monthly meeting is scheduled for December 12, 2012
> Marketing project prepared by OBU students will be presented and discussed
* OK Aeronautics Commission 3 Year Airport Pavement Inspection
> Inspection performed November 19, 2012 - Results will be forthcoming
* Foreign Trade Zone Application
> Matthew Weaver reports that the application is under final agency review
* "Oklahoma Certified Site Program - Aerospace Park"
> Application is being completed by SEDF and airport staff
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CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Prepared 12/3/12 City Commission and Authorities minutes
> Preparation for 12/10/12 special call meeting documents and preparation of presentation
> Normal routine duties including tort claims, insurance on vehicles and property
* Utility Billing/Customer Service
> Zone 3 Billing
> Routine customer service/billing transactions and issues
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INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> +31 New Incidents - 23 Completed Incidents = Net 8 New Incidents / 246 Total
> Work with Netmotion for various policy entries / adjustments required -required policy module
> All staff preparing for 12/14 carpet installation
> Assist Inspector with VPN use
Information Systems (continued)
> Review CAD workstation reported issues
> Reviewed / resolved ISA / VPN performance issues
> Install ALPR system computer mount / review deployment plan
> Debug / test / validate function of ALPR system deployment
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HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes of employees
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman's com
> Review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
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FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Met with City Manager concerning the MDA letter for audit
> Prepare statistical sections for CAFR
> Entered budget amendments
> Worked on bank statements
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EXPOSITION CENTER/Mike Jackson, Operations Manager
> December 2-8, 2012
> December 6, OGE, Conference Center
> December 7, Kickapoo Tribe Awards Banquet, Conference Center
> Technology Development Group Holiday Party, Conference Center, Upstairs
> December 8-9, State Poultry Show, Otto Krausse Building Section (B)
> December 9, Pigeon Show, Otto Krausse Building, Section (D)
> December 9, Realtor Holiday Party, Conference Center
* Comfort Station Project (no change on project)
> Patterson & Associates Construction award bid for roof replacement, siding, and gutter on four
(4) comfort stations in the amount of $47,019.00
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FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 90 emergency calls: Breakdown of calls: Fires - 6, Good Intent Calls - 19,
Rescue/EMS - 56, Service Calls - 4, False Alarms - 4, and Hazardous Conditions - 1
* Prevention
Requested/Administrative Inspections
Sterling House, 3947 N. Kickapoo
Red Rock Behavioral, 101 N. Union
St. Anthony Shawnee Hospital, 1102 W. MacArthur
Surgery Center, 1106 W. MacArthur
Shawnee Heart Center, 3208 Medical Park Drive
FHA Clinic and the Specialty Clinic, 3200 Medical Park Drive
St. Anthony Center Rehab and the Solara Hospital, 1900 Gordon Cooper Drive
Permits and On-Site Inspections
Open Burns: 33 Pam Drive, 2200 E. 45th, and 15609 Nickens
Sprinkler Systems: Cottage Park (1702 N. Kickapoo), OBU Apartments (1002 W. MacArthur),
and the Shawnee Memory Care (1723 Airport Road)
* Training
> Probationary Fire Fighter three (3) month skills assigned
> Continuation Training seven (7) Probationary Fire Fighters
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EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Conducted weekly EOC radio tests on Wednesday morning
> Finished installation of electrical power for Police Department range storage container
* Emergency Management Technician (Position is currently vacant)
* Emergency Management Director
> Coordinated with vendors on radio system Narrowbanding and expansion projects
> Attended meetings related to E-9-1-1 system upgrades
> Coordinated with land company on oil and gas lease proposal
* Current Projects (no change on projects this week)
> Radio System
One license remains to modify with Federal Communications Commission for Narrowbanding.
> Telephone System Replacement
Proposals narrowed to 4 potential systems; scheduling interviews with vendors
> Public Tornado Shelters
Continuing work on draft memorandum of agreement language; Coordinated with Assistant
Airport Manager on potential use of the vault in the old Reserve Center Building; the vault has
only cinderblock walls which do not meet FEMA safe room criteria. We are going to add
retrofitting this structure to our project let in our hazard mitigation plan.
> Hazard Mitigation Plan
FEMA has revised the criteria and format for approving plans; we are working with our vendor
and the State Emergency Management Office to develop a new format for the plans. We still
have 2 years remaining on our planning grant.
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POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 140 / Total Citations: 93 / Handwritten Citations: 59 / E-Citations: 34 (36.56%)
> Arrests: 36
> Drug arrest off traffic stop; Pursuit - suspect in custody; Robbery at Post Office
> Worked the Christmas Parade
> Hosted Remington Armor School at J-Building Gordon Cooper Technology Center
* Dispatch
> Managed 1603 calls for service (Police/Fire/EMS)
* COPs Grant Program
> Worked School zones, Drug tips, Mall patrol, assisted evening, midnights, and day shift patrol
> Assisted DA office
> One misdemeanor arrest with four warrants
> Assisted in arrest on homicide case
> Honor Guard detail
* CID
> 9 Cases Forwarded to CID for Review
> 6 Felony Cases Assigned
> 6 Felony Cases Cleared / 1 Other Case Cleared
> 2 Felony Cases Filed through DA's Office
> $7,973.00 Total Property Recovered
> 6 Assists with Patrol and Other Agencies
* Accreditation: Lt. King-Accreditation Manager
> Working on proofs for compliance
> Continuing with In-Service policy training on all shifts
* Evidence
> Number of evidence items brought in: 6 Number of evidence items released: 8
> Number of found property items taken in: 3 Number of found items returned to owner: 2
> Amount of drug money returned: $475.00
> Number of items submitted to the OSBI: 7
> Number of items released from OSBI back to the Police Department: 12
* Animal Control: No report this week
* Staff
> Police Officers-59 / 2 open positions / 1 in academy / 1 on light duty / 55 available for service
> Dispatch positions-13 / 7 available for service / 3 in training / 3 open position
> Animal Control Positions-4 / 4 available for service