Monday, July 28, 2014
City Hall East Entrance Closed
The East entrance off of Broadway Street into City Hall will be closed to all pedestrian traffic due to injuries and falls. You can use the North entrance that has parking avilable and is handicap accessible or the South entrance off of 9th street.
Wednesday, July 9, 2014
Shawnee Beautification Committee Meeting
AGENDA<br>
Shawnee Beautification Committee<br>
JULY 10, 2014 - 4:00 PM<br>
Shawnee City Hall Emergency Operation Center Conference Room<br>
1) Call to Order.<br>
2) Roll Call and Declaration of a Quorum.<br>
3) Approval of Minutes for APRIL 2014.<br>
4) Discussion on Plantings for Bell Street flowerbed. (Robert Cash)<br>
5) Discussion on Plantings for Kickapoo and Mall Drive flowerbed. (Robert Cash)<br>
6) Discussion on Plantings for Circle K flowerbed. (Robert Cash)<br>
7) Discussion on Plantings for North Harrison flowerbed. (Robert Cash)<br>
8) Discussion on which type of trees to plant at City Hall. (Geoff Garner)<br>
9) Discussion on Beautification Award deadline. (Janet Turner)<br>
10) Tulsa Master Gardeners Recognition Program. (Tom Terry)<br>
11) Old Business.<br>
12) New Business.<br>
<br>
13) Comments.<br>
<br>
14) Adjournment<br>
<br>
Shawnee Beautification Committee<br>
JULY 10, 2014 - 4:00 PM<br>
Shawnee City Hall Emergency Operation Center Conference Room<br>
1) Call to Order.<br>
2) Roll Call and Declaration of a Quorum.<br>
3) Approval of Minutes for APRIL 2014.<br>
4) Discussion on Plantings for Bell Street flowerbed. (Robert Cash)<br>
5) Discussion on Plantings for Kickapoo and Mall Drive flowerbed. (Robert Cash)<br>
6) Discussion on Plantings for Circle K flowerbed. (Robert Cash)<br>
7) Discussion on Plantings for North Harrison flowerbed. (Robert Cash)<br>
8) Discussion on which type of trees to plant at City Hall. (Geoff Garner)<br>
9) Discussion on Beautification Award deadline. (Janet Turner)<br>
10) Tulsa Master Gardeners Recognition Program. (Tom Terry)<br>
11) Old Business.<br>
12) New Business.<br>
<br>
13) Comments.<br>
<br>
14) Adjournment<br>
<br>
Monday, July 7, 2014
Municipal Pool Ground Breaking Ceremony
The Municipal Pool Ground Breaking Ceremony will be held on Tuesday July 8, 2014 at 11:00 am in the Woodland Veterans Park located at the intersection of Highland Street and Braodway Avenue. The Ceremony will take place near the Center of the block just inside the Park.
Staff Activity June 1-14, 2014
CITY MANAGERS OFFICE/Brian McDougal, Manager
. Attended area Red Cross Board meeting.
. Attended the County Commission Meeting and presented regarding going to the voters this fall with liquor by the drink
. Met with Congressman Lankford
. Began discussions with Mayor regarding our Franchise agreement that with VYVE Communications that is due in spring 2015
. Met with Constellation Energy
. Met with committee to determine the makeup of the new 50
. Discussion in multiple meetings/phone calls regarding the Union Pacific rail line between Shawnee and McAllister
. Attended the Sovereignty Symposium
. Met with CEO to finalize our contract for the City Commission meeting
. Discussion with the Airport Manager and the YMCA regarding their lease
. Attended the SEDF meeting
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering:
. Continue with review of construction plans for Shawnee MarketPlace Development.
. Review construction plans for Kwick Stop development on Kickapoo
. Review Panda Express Site plans
. Review preliminary plat for Stone Creek Development on Acme Road
. Completed review of plans for Express Wellness at Bell & MacArthur
. Reviewed Kickapoo Plans (Spur to Farrall) with Consultant (Poe & Associates)
. Held interdepartmental staff meeting with Engineering, Streets and Traffic Divisions
. Assisted numerous call in inquiries from citizens regarding floodplain issues, location of utilities, etc., etc.
. ADA Sidewalk and Ramps Project: Project was awarded to Parathon Construction in the amount of $278,000. A pre-work meeting was held last Thursday and a Notice to Proceed will be issued effective June 16, 2014. Work is to begin at intersections along Highland Street in the vicinity of Woodlands Memorial Park.
. Kickapoo Street from the Spur to Farrall (Under Design): Preliminary Field Review Plans have been completed and submitted to the City and ODOT for review and comments. ODOT is to schedule a meeting the week of June 9th with ODOT staff, Poe & Associates, and City Staff to be held in the Shawnee City Commission Chambers. ODOT has not yet determined the exact day and time the meeting will be held.
. Swimming Pool Parking Lot Improvements (Design Completed): Staff has completed engineering design of the swimming pool drive and parking lot improvement plans, and City Commission has authorized project to be advertised for bids. Project will be advertised at a time when the Pool Project Contractor is substantially completed with the pool project. The Architect/Engineer/Parks Department have not yet issued a Notice to proceed to the contractor awarded that project.
. Whittaker from Center to Draper Water Main Relocation: Preliminary design plans approximately 90% completed. Utilities have been located and surveyed in the field and will be incorporated into the plans. Quantities of work being identified, and a preliminary construction cost estimate will be prepared.
. Water Main Looping Projects: Along Hwy 177 from GE to Leo St. The project consists of connecting to the existing 12" main located at Leo and Hwy 177, then continuing northwesterly along the Hwy 177 R/W line approximately 3,000 l.f. and connecting with the existing 12" main near the GE facility. Design 100% complete. Plans have been given to SMA and the City Engineer for review/changes. Steve Nelms has indicated that construction of the project will be performed by SMA staff. DEQ and ODOT permit applications have been prepared for signatures and submittals.
. Main Street Streetscape Project (Under Design): Preliminary plans under design (approx. 90% complete). Storm sewer design currently being undertaken. Staff has conducted traffic counts at various intersections along Main Street and will be evaluating the results within the next 4-5 weeks to determine if four-way stop signs at selected intersections may make traffic flow smoother and more efficient. Tentative schedule to let project for bids is set at the end of July 2014.
. FY 2014 -2015 SMA Water/Sewer Design Projects: Met with Steve Nelms regarding next fiscal year projects. Pipebursting: SMA staff compiling a list of lines. Since most of the lines categorized as "High" priority will be completed this fiscal year, the next contract will likely concentrate on neighborhoods with sewer main issues, i.e. Smoking Oaks or Larkin's Meadow in order to cut down on mobilization costs for contractor hopping to various locations. Water rehab: SMA staff request that plans be prepared to replace all water mains in Thompson Heights Addition (south of Independence and east of Center) due to the high incidence of main breaks in that area. They request that plans and contract documents for these projects be completed by July 1 so that they can be bid out as soon as the new fiscal year begins. Compiled proposed quantities and created a cost estimate for the project, which works out to be approximately $800,000.
. Wyndemere Paving Inspections: All curb and gutter and main line paving has been placed. All curb and gutter concrete cylinder breaks passed. Have not received results from any of the main line cylinder breaks yet. Placement of the drainage flumes and ADA ramps at the main entrance complete. ADA ramps and the entrance paving connecting the ramps meet ADA slow specifications. Joint sealing complete. Sidewalk plan has not been submitted. The detention pond slopes are experiencing significant erosion due to recent rains and ground around the pipes serving the pond is beginning to slough away
. Brown Derby Sewer Line: Installation complete. However, the service line serving the Heavenly Grind operations was exposed and found to be in conflict with the proposed widening construction. SMA obtained quotes to relocate the Heavenly Grind and Brown Derby service lines to the west side of the properties and tie into the newly installed 8" sewer main and the work is complete.
. Rehab Asphalt Streets Project: Broadway from Federal to MacArthur - Project complete:
. Concrete collars replaced around manholes in the pavement eliminating the rough transition from the new asphalt.
. Proposed Subdivisions: Attended an informational meeting for the Stone Creek Subdivision.
. MacArthur - Raley Dr. Relocation: All stamped concrete and crosswalk paving is in place. Curb and gutter scheduled to be installed next week.
. Shawnee MarketPlace (Shopping Center on North Kickapoo): Silt fencing and erosion control has been installed. The site has been cleared of trees.
EMERGENCY MANAGEMENT/Don Lynch, Director
. Registered 5 individual storm shelters
. Attended Board of County Commissioners Meetings on Monday afternoons 6-2 and 9
. Attended Inter-Tribal Emergency Management Coalition Workshop on 6/3-5
. Participated in OKWIN Governance conference call on Friday morning 6-13
. Attended various meetings on preparation for assuming dispatch tasks for City of McLoud
. Worked tasks associated with assuming dispatch tasks for City of McLoud
. Met with State Emergency Management Recovery Officials and PCDA personnel on 6-4 to work on recovering funds for loss of water during May, 2013 recovery activities
. Attended Oklahoma Public Safety Broadband Communications Network Workshop in OKC on Wednesday 6-11
. Coordinated with State and local officials, voluntary organizations, and Long-Term Recovery Committee on activities relating to disaster recovery
. Continued work on draft Emergency Operations Plan update.
. Worked on issues and tasks and answered several telephone calls concerning operations of the Safe Room/Storm Shelter Rebate grant program
UTILITY DEPARTMENT/Steve Nelms, Director
Water Treatment Plant (Staff of 10)
Average production: *MGD: 3.684 Last week: *MGD: 3.899
*MGD: Million Gallons Daily
. Pumped 595,565,000MG to date compared to 643,012,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.376 **BOD: 11 mg/l ***TSS: 5.5 mg/l
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
. Performed routine maintenance and testing on the plant
Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.729 **BOD: 2.4 mg/l ***TSS: 2.5 mg/l
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
. 38,500 gallons of bio-solids have been hauled for the month.
. Performed routine maintenance and testing on the plant
Water Distribution (Staff of 11)
Service Calls: 128, Main Breaks: 1, Leak Checks: 39, Cut-offs: 5, Reset Water Meters: 6, Service Lines: 1; Water/Sewer Line Locates: 451
. Worked on shop tickets, and service orders from customer service.
Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 7 different locations
. Located/performed serviceability check on fire hydrants at 0 locations
. Performed annual fire hydrant flow testing at 5 locations
Wastewater Collection (Staff of 7)
Sewer lines flushed: 40,350 ft. Flushed (year to date): 459,670 ft.
Total Service Calls: 1, Sewer Lines Checked: 59, Lift Stations Checked: 53 Emergency Sewer Calls: 1, Camera Lines: 134 ft., and Camera Inspections: 2
* Capital Projects
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff had training on it Tuesday, July 9th, 2013. Staff met with SRB on Friday, August 9th, 2013 to go over Waste Water Collection, Waste Water Treatment, Water Supply and Treatment, and Water Distribution. On August 19th, 2013 the Wastewater Hydraulic Model Software was approved by Commission. Currently waiting on installation of the software. SRB conducted a Filter Media Evaluation on Wednesday, August 28th, 2013 which lasted fourteen hours; results are still pending. Staff also had a meeting with SRB the same day, discussion of getting Commissioners updated were among the topics. Staff and Carollo Engineers met with DEQ on Thursday, August 29th, 2013 to go over possible options for the wastewater treatment system. SMA staff sent SRB information requested for the Southside Wastewater Treatment Plant, and an updated list of manholes needed for the sewer model software. Staff will meet with SRB on Friday, September 13th, 2013 to receive training on the hydraulic water model software. Staff had a conference call with Carollo Engineers on Wednesday, September 18th discussing the Wastewater Plant's immediate needs. Staff had a conference call with SRB on Wednesday, September 25th, items discussed were data needed for the master plan, phased projects, and updates on progress. Staff has gathered, sent part of the data, and is currently compiling the remainder of the data requested. SRB and Carollo Engineers met with City Commission and presented an update with visuals at the Special Call Meeting on Monday, September 30th. Staff had a conference call with SRB and Carollo Engineers on October 9th, 2013. SRB requested more sewer and water flow information for the water and sewer models) staff is currently working on). SRB delivered draft reports on the filter media, and returned plans and documents that were scanned recently on Friday, October 10th, 2013. Staff had a conference call with SRB on October 24th, 2013. SRB requested more sewer information for the sewer model (staff is currently working on). Staff gathered more camera footage for engineers to put in model. Staff sent SRB more data from the hydrant flow loggers, and largest water users. Staff gathered and submitted data for the water tower study. Staff met with newly added Carollo Engineering staff to give them a tour of both wastewater plants on Thursday, December 12th, 2013. Staff is expected to receive the Water and Sewer Treatment Draft after Christmas, from SRB. Carollo Engineers emailed a draft report for the Water & Wastewater Treatment Plants. Staff is currently reviewing this report and will work with the Engineers to evaluate the plan. SRB met with City Commission on February 3rd, 2014 to give a progress report on the Master Plan. Staff completed review and mark-ups of water plant and wastewater plants draft plans and returned to SRB for updates. Staff sent draft master plan documentation including appendices that SMA staff is currently reviewing. Staff gave SRB more data including camera footage for the wastewater model. Staff met with SRB on Friday, March 14th and went over the preliminary draft of certain chapters of the Master Plan. Questionable sections were addressed and explanations were given for some items that were unclear. We await the remaining chapters for preliminary review. Staff met with SRB and Carollo Engineers to review some sections of the Southside Wastewater Plant that needs to be addressed in the master plan. Staff had training with SRB on Friday, April 11th over the Water Model. Staff with meet with SRB on Wednesday, April 23rd to have additional training over the Water Model. SRB gave a presentation to the City Commission on May 5th. SRB will be delivering the Wastewater Treatment Volume III (Final Draft) to the city commission on May 19th. SMA is currently reviewing the Volume II Water Distribution.
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has completed pipe burst from Horace Mann School to Center. Contractor has pulled 578 ft. of sewer at the 1900 block of Broadway. 115' of 12" pipe was installed at the 1100 block of Philadelphia. The 1900 block of Union has been bursted and services are being hooked up to the new line. Contractors are now at the location of Oakland and Pennsylvania. All pipe has been pulled and services are being attached to new line. Crews have gone back to do clean up on the last two bursts. Contractors are now at the location of Northridge and Janeway. Pipe has been pulled and services are being reconnected. Contractors have finished Northridge. Contractors have finished the final burst on Delaware. Contractors have moved to Chandler Street, and have located services and blown out manholes in order to pull new pipe. Contractors have moved to Beckley Street. Contractors are attaching services on Beckley run. Contractors are prepping line off of Market and Dill for bursting, and cleaning up previous projects. Contractors are cleaning up on Dill Street and locating services on Midland Project. Contractors are mostly cleaning up on past jobs. Point repair at 1010 N. Pennsylvania. Attaching services at Midland Project. Contractors are starting on south sewer line of Severn. Contractors are currently bursting an emergency line on the south side of Severn, from Oklahoma to Union. Contractors are currently pipe bursting Woodland Park, Pesotum, and 10th Street. Contractors are currently bursting Pesotum, 4100 block of Chapman, and Kickapoo from 45th to 39th. Contractors are currently pipe bursting Kickapoo from 45th to Penny, Highland to 11th, and Dewey to Darrow. Contractors are currently pipe bursting Arapaho to Sequoyah, Pesotum to Draper, and the creek south of Hardesty Dr. These 3 bursts will complete the pipe bursting for this year. Final clean up on all other areas have begun.
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors were awarded the bid on February 4th, 2013. Contractor cut out dirt around lift station and driveway. Survey shots have been taken. Staff met with Jordan Contractors on Wednesday, September 25th, and it was decided to remove the existing wet well, and replace with a new lift station in order to make it more efficient and current with other lift stations. Jordan has removed the old station and has poured and coated the base of the new lift station, and has set the first pre-cast section of the new wet well. Piping for wet well has been installed. The new valve box has arrived and contractors with start again on Monday, November 25th, 2013. Pumps have been installed and all plumbing from old wet well to new station has been done. Lift Station has been completed. Contractors are currently waiting on electrician to install electrical meter. Electricians have installed panels and boxes. Contractors are waiting on OG&E to install new meter, and switch station from a 3 phase to a 1 phase. Lift Station has been switched over and is operating well. The Lift Station and electrical work have been completed. Contractors will be pouring driveway and installing gate. Concrete work has begun. Stem walls for lift has been completed, and new fencing and gate have been installed. Drive will be poured next week. All work has been completed. Working on punch list.
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded this project on May 6th, 2013. Contractors have exposed the Wes Watkins line for the meter vault, and cut into it to drain the remaining water. The meter will be assembled then lowered into the pit to assure accurate cuts are made as to not take out too much, or too little of the existing pipe. Contractors have poured the floor of the vault at Wes Watkins, and have assembled the meter. Jordan Contractors have hired a contractor to build the vault itself. The remaining two meter vault areas have been located, and lines are being potholed to verify depths. The walls for the meter at Wes Watkins are being formed. The walls were poured on Thursday, September 19th, and the lid for the vault was poured Wednesday, September 25th. After the forms for the lid are removed the last step is to tie in the electricity for the sump pump. The Beard Street and Southside vaults have been set and are operational. All meters are installed and operational. Waiting for electricity to be ran to Wes Watkins vault. OG&E has been contacted about placing a meter at the Wes Watkins vault, and added to our existing account. Contractors are waiting on the tower for the SCADA system. Work is scheduled for the 3rd of March. All work is done. Haynes is coming back to work on SCADA System, and might have to install bigger tower. Haynes is still working on getting signal from tower to Water Treatment Plant. Haynes is needing to add an additional 10' to the tower. The additional 10' is being added to the tower.
Repair and Restoration of the River Bank Failure at the WTP, including sludge removal- Smith Roberts Baldischwiler, LLC is currently in the engineering phase. SRB had their survey team on site August 28th, 2013. Staff met with SRB and FEMA on Friday, September 20th to review the erosion damage. The estimated cost for the repairs to the river bank is around $200,000.00. Staff collected soil samples for SRB for the sludge lagoon project at the Water Treatment Plant. On January 14th, 2014 the Notice to Bidders will run in the newspaper, with the pre-bid meeting to follow on February 11th, 2014. SMA will open bids on February 18th, 2014. SMA received bid packets on January 17th, 2014. SMA opened bids on February 18th, 2014, and will award the project on March 3rd, 2014. Project was awarded to CP3 Enterprises on March 3rd, 2014. Estimated start date is April 10th, 2014. Contractors began work on Wednesday, April 9th with taking the sludge out of the Northwest side of the lagoon. Contractors have hauled a total of 300 semi-truck loads of sludge out of the South Lagoon. All sludge has been removed. CP3 has hauled in more heavy equipment and have started working on the river bank.
AIRPORT/Keenan English, Assistant Airport Manager
. Airport budget has been turned in for FY 2014/2015.
. An information center for pilots, passengers, and airport visitors has been put up in the airport terminal.
. Electricity for the new airport sign at the airport entrance has been hooked up.
. Jet fuel truck repairs have been completed.
. All taxiway and runway lights have been replaced
. The airport is working with SEDF to create airport brochures to inform and market to the public and potential customers.
. Cessna and Oklahoma Aviation held the Cessna Discovery Challenge on June 15, 2014.
. The Airport hosted and catered to the Iowa National Guard the weekend of June 7, 2014.
. Scissortail Skydiving has done approximately 65 tandem jumps since opening on May 15th.
. The airport has established a hangar rate for overnight stays based on aircraft size.
. Fuel Sales
Fuel sales continue to steadily increase:
. May 2013 = 2,598.34 gal; Jet A 2,613.68 gal
. May 2014 = Avgas 2,589.27 gal; Jet A 1,181.94 gal
Airport Advisory Board
. Regular monthly meeting is being held June 18, 2014.
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
Parks Maintenance Division (Staff of 8)
. Daily Downtown cleanup route
. Daily Park cleanup and restroom cleaning in all Parks
. Mowing/Weed eating and spraying in all parks and ROWs
. Crews working 2 hours overtime every day to clean up downtown, alley ways, and Parking lots for events
. Rain and lack of employees is getting the mowing behind
. Setting up and tearing down of several events
. Working on Monthly Park Inspections
Cemetery Division (staff of 4)
. 1 burial
. Mowing /weed eating/spraying
. Picking up flowers from Memorial day
. Daily trash pickup
. Preparing for internments
Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. Processing new vehicles
. Working with insurance claims on wrecked vehicles
. Department services and repairs 238 vehicles, 206 pieces of equipment, and 4 boats
. 41 units in last two weeks with 64 total repairs
. EVT schools and testing
Shawnee Twin Lakes
. Boat traffic is picking up on Lake #1 on the weekends. The swim beaches are busy every weekend. New Lake building is being engineered and we hope to get under way with construction soon. Mowing has begun around the lake also.
Wes Watkins Reservoir
. Mowing has begun. Camping and swimming has picked up. Workers have also been doing some minor repairs to the sewer lines leaving the restroom facilities due to clogs.
Municipal Swimming Pool
. The Health Department has approved the project and is sending our permit. A pre-construction meeting has been set for June 18th at 9:00 am at the pool. Crews are moving in and setting up to begin work.
Auditorium Exterior Restoration and Window Replacement
. A punch list has been made and the contractor is working to complete it. The one window that was not replaced is on order and may take a while.
Certified Healthy Communities
. Staff will be working on getting together ordinances for the Commission to consider on storefront signage and no alcohol and tobacco advertisements at city sponsored functions. This is needed in order to qualify for the grant through TSET.
Alternative Fuels
. Staff has joined up with the Central Oklahoma Clean Cities as a stakeholder in hopes to be able to apply for grant monies to convert city vehicles to natural gas or propane. Our first meeting was December 17th. Stakeholders consist of individuals that work in the field of CNG/LPG, install equipment, operate converted equipment, or are looking into and tracking conversion data. Fleet maintenance has a meeting set up with LPG individuals to look at some of our equipment for quotes on conversion. Through information learned at the COCC meetings, staff has made the decision to hold off on conversions for a couple of more years. This is based on to get our ROI from our conversions, we need to convert vehicles running 35000 miles per to which we do not have. We have chosen to wait and watch for the price of conversions to come down.
KABOOM grant/YMCA partnership
. The YMCA is back in the running for funding on the KABOOM grant. As soon as a funding partner is found, the YMCA and the City will coordinate installation.
City Hall and Fire Stations Fire Alarm System
. Staff has received all estimates and given them to the Fire Department to apply for grants to install.
Red Cedar Local Emphasis Area
. Staff and one Commissioner has been working on a way to help private land owners remove red cedars from their property in order to make our effort of removing worthwhile. A LEA has been submitted through the NRCS office for grant funding for private land owners. More to come as we hear back.
Other Projects of Importance
. The YMCA received two grants through the Avedis Foundation. Staff will be helping implement these due to the involvement of City Property. Architects are working on drawings for one of the projects.
. Architects are working on the drawings for the new Lake Maintenance building that will be bid out soon.
. Staff worked with Shafer, Kline, & Warren, Inc. on The Parks Master Plan June 9, 10, and 11. They the three days ending with a kickoff meeting to talk about what they found in the Parks. I am forming a Steering Committee to work with the information coming in.
EXPOSITION CENTER/Mike Jackson, Operations Manager
. June 4-7, Bluegrass Festival, 800 people attended 4 day event
. June 6-8, Fullblood Limousin Alliance Cattle Sale/Show, 400 people attended 3 day event
. June 10-11, OG&E Meeting, 90 people for 2 day event
. June 14, Family Reunion, 32 people
IFYR 2014 as of 6/19/2014
. Contestants-847
. Contestant Entries-1,474
. States-29
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
Planning
. Staff met with developers to discuss potential future and current development projects.
. Project Update: Zoning Code Update. The Shawnee City Commission adopted a revised Shawnee Zoning Code on June 2, 2014. The new code is effective on July 2.
. Building inspections staff remain busy with a very high volume of permit requests and inquiries.
. Staff is reviewing development applications (building plans) for the Shawnee Marketplace project.
. Staff prepared materials for Planning Commission and City Commission meetings.
. Staff attended the City Beautification Committee Meeting on June 12.
. Staff attended a meeting concerning the creation of a Park Master Plan.
. The City condemned five structures on June 12.
. Staff is assisting in the coordination of major events for Downtown Shawnee.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 38 active cases
o Derelict Vehicles: 6 active cases
o Junk/Trash: 8 active cases
o Tall Grass/Weeds: 121 active cases
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Attended union negotiations
. Prepare memo for commission meeting concerning Senior Center
. Worked on budget summary
. Worked on budget imports
. Worked on budget amendments
. Worked on Resolutions for budget
. Monthly allocation
. Started year end clean up
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
City Clerk
. Preparation of minutes for June 2, 2014 City Commission and Authorities meetings.
. Preparation of June 16, 2014 City Commission and Authorities agendas.
. Filed 14 lien releases and 9 public nuisance liens with Pottawatomie County Clerk; filed 2 affidavits refusing quit claim deeded property; filed 4 lien certifications with Pottawatomie County Treasurer.
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
Utility Billing/Customer Service
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o HDMI Cable install at Cemetery
o Created Video Evidence Copy and found player for Court and installed said player
o Investigated Animal Control outage, ended up having to replace P2P wireless equipment again
o Worked on End of year Quotes and orders, IE Desktops, Cables, Printer supplies, Tablets etc. etc.
o Work on SMA system replacement for WS100
o Prep work for Airport equipment install of WS84, router and monitor.
o Prep work for Unzer Center WAP
o Updates for both Backup appliances and clients
o Police AVL Solution - Verizon mobile devices and GeoSafe continues to be deployed
o Ran new network wires and placed the 2nd OLETS computer in dispatch
o Geosafe AVL software updates
FIRE DEPARTMENT/David Short, Chief
Suppression
Responded to 186 emergency calls broken down by type below:
. Fires: 4
. Rescue & EMS: 129
. Hazardous conditions: 5
. Service Calls: 9
. Good Intent Calls: 27
. False Alarms: 11
. Overpressure Rupture, Explosion: 1
Fire Prevention
Plan Reviews
. None
New Construction Inspections
. None
Requested / Administrative Inspections:
. None
Permits and On-Site Inspections
. 2 open burn permit
. 4 inspections/special event permits
Training
. Haz Mat Technician Refresher (All Shifts) (6/9-14/14)
. 2nd Quarter 2014 Minimum Company Standards Due (6/30/14)
. IAFC Conference @ Dallas TX (Underwood, Taron, Cooley) (8/13-16/14)
. Annual Fitness Test (All Shifts) (9/2,3,8/14)
. Development Minimum Company Standards (3rd Quarter 2014)
POLICE DEPARTMENT/Russ Frantz, Chief
Police
. Police reports: 301 / arrests: 97
Total Citations: 183 Handwritten Citations: 126 E-Citations: 57 Traffic Accidents: 25
Dispatch
. Dispatch managed 3,987 calls (Police/Fire/EMS calls dispatched only)
Accreditation/Lt. King, Accreditation Manager
. Working on Accreditation files
. Assisting with CID
. Nuisance Alarms.
. Field Training Program.
. CJIS.
CID
. 47 Cases Forwarded to CID for Review
. 12 Felony Cases Assigned / 0 Misdemeanor Cases Assigned / 8 Other Cases Assigned
. 18 Felony Cases Cleared / 0 Misdemeanor Cases Cleared / 9 Other Cases Cleared
. 16 Felonies Filed through DA's Office
. Arrests Made
. 12 No Further Needed (NFN) Cases
. $130 Total Property Recovered
. 9 Pending Assignment (PA) Cases
. 1 Call Out
. 13 Assists with Patrol and Other Agencies
COP's Grant Program
. DTF Intel meeting
. FB surveillance
. Update Intel log
. Inv. drug tips
. Drug house surveillance
. FB surveillance
. Inventory conspiracy case
. Drug house surveillance
. Drug house surveillance
. Evidence firearms
. Inv. drug case
. 2 arrests for meth and marihuana
. Drug house inventory
Evidence
. Number of evidence items brought in: 43
. Number of evidence items released: 5
. Number of found property items taken in: 5
. Number of items submitted to the OSBI: 8
. Number of evidence disposition files/cases cleared: 50
Staff
Police Officers - 59 / 3 Officers in FTO program/ 1 in CLEET Academy / 53 available
. Dispatch positions - 13 / 11 available for service / 2 in training status / 2 open position
. Animal Control Positions - 4 / 4 available for service
Animal Control
. Calls Responded: 182
. Animals Impounded: 70 / Animals reclaimed: 6 / Animals adopted: 2
. Attended area Red Cross Board meeting.
. Attended the County Commission Meeting and presented regarding going to the voters this fall with liquor by the drink
. Met with Congressman Lankford
. Began discussions with Mayor regarding our Franchise agreement that with VYVE Communications that is due in spring 2015
. Met with Constellation Energy
. Met with committee to determine the makeup of the new 50
. Discussion in multiple meetings/phone calls regarding the Union Pacific rail line between Shawnee and McAllister
. Attended the Sovereignty Symposium
. Met with CEO to finalize our contract for the City Commission meeting
. Discussion with the Airport Manager and the YMCA regarding their lease
. Attended the SEDF meeting
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering:
. Continue with review of construction plans for Shawnee MarketPlace Development.
. Review construction plans for Kwick Stop development on Kickapoo
. Review Panda Express Site plans
. Review preliminary plat for Stone Creek Development on Acme Road
. Completed review of plans for Express Wellness at Bell & MacArthur
. Reviewed Kickapoo Plans (Spur to Farrall) with Consultant (Poe & Associates)
. Held interdepartmental staff meeting with Engineering, Streets and Traffic Divisions
. Assisted numerous call in inquiries from citizens regarding floodplain issues, location of utilities, etc., etc.
. ADA Sidewalk and Ramps Project: Project was awarded to Parathon Construction in the amount of $278,000. A pre-work meeting was held last Thursday and a Notice to Proceed will be issued effective June 16, 2014. Work is to begin at intersections along Highland Street in the vicinity of Woodlands Memorial Park.
. Kickapoo Street from the Spur to Farrall (Under Design): Preliminary Field Review Plans have been completed and submitted to the City and ODOT for review and comments. ODOT is to schedule a meeting the week of June 9th with ODOT staff, Poe & Associates, and City Staff to be held in the Shawnee City Commission Chambers. ODOT has not yet determined the exact day and time the meeting will be held.
. Swimming Pool Parking Lot Improvements (Design Completed): Staff has completed engineering design of the swimming pool drive and parking lot improvement plans, and City Commission has authorized project to be advertised for bids. Project will be advertised at a time when the Pool Project Contractor is substantially completed with the pool project. The Architect/Engineer/Parks Department have not yet issued a Notice to proceed to the contractor awarded that project.
. Whittaker from Center to Draper Water Main Relocation: Preliminary design plans approximately 90% completed. Utilities have been located and surveyed in the field and will be incorporated into the plans. Quantities of work being identified, and a preliminary construction cost estimate will be prepared.
. Water Main Looping Projects: Along Hwy 177 from GE to Leo St. The project consists of connecting to the existing 12" main located at Leo and Hwy 177, then continuing northwesterly along the Hwy 177 R/W line approximately 3,000 l.f. and connecting with the existing 12" main near the GE facility. Design 100% complete. Plans have been given to SMA and the City Engineer for review/changes. Steve Nelms has indicated that construction of the project will be performed by SMA staff. DEQ and ODOT permit applications have been prepared for signatures and submittals.
. Main Street Streetscape Project (Under Design): Preliminary plans under design (approx. 90% complete). Storm sewer design currently being undertaken. Staff has conducted traffic counts at various intersections along Main Street and will be evaluating the results within the next 4-5 weeks to determine if four-way stop signs at selected intersections may make traffic flow smoother and more efficient. Tentative schedule to let project for bids is set at the end of July 2014.
. FY 2014 -2015 SMA Water/Sewer Design Projects: Met with Steve Nelms regarding next fiscal year projects. Pipebursting: SMA staff compiling a list of lines. Since most of the lines categorized as "High" priority will be completed this fiscal year, the next contract will likely concentrate on neighborhoods with sewer main issues, i.e. Smoking Oaks or Larkin's Meadow in order to cut down on mobilization costs for contractor hopping to various locations. Water rehab: SMA staff request that plans be prepared to replace all water mains in Thompson Heights Addition (south of Independence and east of Center) due to the high incidence of main breaks in that area. They request that plans and contract documents for these projects be completed by July 1 so that they can be bid out as soon as the new fiscal year begins. Compiled proposed quantities and created a cost estimate for the project, which works out to be approximately $800,000.
. Wyndemere Paving Inspections: All curb and gutter and main line paving has been placed. All curb and gutter concrete cylinder breaks passed. Have not received results from any of the main line cylinder breaks yet. Placement of the drainage flumes and ADA ramps at the main entrance complete. ADA ramps and the entrance paving connecting the ramps meet ADA slow specifications. Joint sealing complete. Sidewalk plan has not been submitted. The detention pond slopes are experiencing significant erosion due to recent rains and ground around the pipes serving the pond is beginning to slough away
. Brown Derby Sewer Line: Installation complete. However, the service line serving the Heavenly Grind operations was exposed and found to be in conflict with the proposed widening construction. SMA obtained quotes to relocate the Heavenly Grind and Brown Derby service lines to the west side of the properties and tie into the newly installed 8" sewer main and the work is complete.
. Rehab Asphalt Streets Project: Broadway from Federal to MacArthur - Project complete:
. Concrete collars replaced around manholes in the pavement eliminating the rough transition from the new asphalt.
. Proposed Subdivisions: Attended an informational meeting for the Stone Creek Subdivision.
. MacArthur - Raley Dr. Relocation: All stamped concrete and crosswalk paving is in place. Curb and gutter scheduled to be installed next week.
. Shawnee MarketPlace (Shopping Center on North Kickapoo): Silt fencing and erosion control has been installed. The site has been cleared of trees.
EMERGENCY MANAGEMENT/Don Lynch, Director
. Registered 5 individual storm shelters
. Attended Board of County Commissioners Meetings on Monday afternoons 6-2 and 9
. Attended Inter-Tribal Emergency Management Coalition Workshop on 6/3-5
. Participated in OKWIN Governance conference call on Friday morning 6-13
. Attended various meetings on preparation for assuming dispatch tasks for City of McLoud
. Worked tasks associated with assuming dispatch tasks for City of McLoud
. Met with State Emergency Management Recovery Officials and PCDA personnel on 6-4 to work on recovering funds for loss of water during May, 2013 recovery activities
. Attended Oklahoma Public Safety Broadband Communications Network Workshop in OKC on Wednesday 6-11
. Coordinated with State and local officials, voluntary organizations, and Long-Term Recovery Committee on activities relating to disaster recovery
. Continued work on draft Emergency Operations Plan update.
. Worked on issues and tasks and answered several telephone calls concerning operations of the Safe Room/Storm Shelter Rebate grant program
UTILITY DEPARTMENT/Steve Nelms, Director
Water Treatment Plant (Staff of 10)
Average production: *MGD: 3.684 Last week: *MGD: 3.899
*MGD: Million Gallons Daily
. Pumped 595,565,000MG to date compared to 643,012,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.376 **BOD: 11 mg/l ***TSS: 5.5 mg/l
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
. Performed routine maintenance and testing on the plant
Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.729 **BOD: 2.4 mg/l ***TSS: 2.5 mg/l
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
. 38,500 gallons of bio-solids have been hauled for the month.
. Performed routine maintenance and testing on the plant
Water Distribution (Staff of 11)
Service Calls: 128, Main Breaks: 1, Leak Checks: 39, Cut-offs: 5, Reset Water Meters: 6, Service Lines: 1; Water/Sewer Line Locates: 451
. Worked on shop tickets, and service orders from customer service.
Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 7 different locations
. Located/performed serviceability check on fire hydrants at 0 locations
. Performed annual fire hydrant flow testing at 5 locations
Wastewater Collection (Staff of 7)
Sewer lines flushed: 40,350 ft. Flushed (year to date): 459,670 ft.
Total Service Calls: 1, Sewer Lines Checked: 59, Lift Stations Checked: 53 Emergency Sewer Calls: 1, Camera Lines: 134 ft., and Camera Inspections: 2
* Capital Projects
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff had training on it Tuesday, July 9th, 2013. Staff met with SRB on Friday, August 9th, 2013 to go over Waste Water Collection, Waste Water Treatment, Water Supply and Treatment, and Water Distribution. On August 19th, 2013 the Wastewater Hydraulic Model Software was approved by Commission. Currently waiting on installation of the software. SRB conducted a Filter Media Evaluation on Wednesday, August 28th, 2013 which lasted fourteen hours; results are still pending. Staff also had a meeting with SRB the same day, discussion of getting Commissioners updated were among the topics. Staff and Carollo Engineers met with DEQ on Thursday, August 29th, 2013 to go over possible options for the wastewater treatment system. SMA staff sent SRB information requested for the Southside Wastewater Treatment Plant, and an updated list of manholes needed for the sewer model software. Staff will meet with SRB on Friday, September 13th, 2013 to receive training on the hydraulic water model software. Staff had a conference call with Carollo Engineers on Wednesday, September 18th discussing the Wastewater Plant's immediate needs. Staff had a conference call with SRB on Wednesday, September 25th, items discussed were data needed for the master plan, phased projects, and updates on progress. Staff has gathered, sent part of the data, and is currently compiling the remainder of the data requested. SRB and Carollo Engineers met with City Commission and presented an update with visuals at the Special Call Meeting on Monday, September 30th. Staff had a conference call with SRB and Carollo Engineers on October 9th, 2013. SRB requested more sewer and water flow information for the water and sewer models) staff is currently working on). SRB delivered draft reports on the filter media, and returned plans and documents that were scanned recently on Friday, October 10th, 2013. Staff had a conference call with SRB on October 24th, 2013. SRB requested more sewer information for the sewer model (staff is currently working on). Staff gathered more camera footage for engineers to put in model. Staff sent SRB more data from the hydrant flow loggers, and largest water users. Staff gathered and submitted data for the water tower study. Staff met with newly added Carollo Engineering staff to give them a tour of both wastewater plants on Thursday, December 12th, 2013. Staff is expected to receive the Water and Sewer Treatment Draft after Christmas, from SRB. Carollo Engineers emailed a draft report for the Water & Wastewater Treatment Plants. Staff is currently reviewing this report and will work with the Engineers to evaluate the plan. SRB met with City Commission on February 3rd, 2014 to give a progress report on the Master Plan. Staff completed review and mark-ups of water plant and wastewater plants draft plans and returned to SRB for updates. Staff sent draft master plan documentation including appendices that SMA staff is currently reviewing. Staff gave SRB more data including camera footage for the wastewater model. Staff met with SRB on Friday, March 14th and went over the preliminary draft of certain chapters of the Master Plan. Questionable sections were addressed and explanations were given for some items that were unclear. We await the remaining chapters for preliminary review. Staff met with SRB and Carollo Engineers to review some sections of the Southside Wastewater Plant that needs to be addressed in the master plan. Staff had training with SRB on Friday, April 11th over the Water Model. Staff with meet with SRB on Wednesday, April 23rd to have additional training over the Water Model. SRB gave a presentation to the City Commission on May 5th. SRB will be delivering the Wastewater Treatment Volume III (Final Draft) to the city commission on May 19th. SMA is currently reviewing the Volume II Water Distribution.
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has completed pipe burst from Horace Mann School to Center. Contractor has pulled 578 ft. of sewer at the 1900 block of Broadway. 115' of 12" pipe was installed at the 1100 block of Philadelphia. The 1900 block of Union has been bursted and services are being hooked up to the new line. Contractors are now at the location of Oakland and Pennsylvania. All pipe has been pulled and services are being attached to new line. Crews have gone back to do clean up on the last two bursts. Contractors are now at the location of Northridge and Janeway. Pipe has been pulled and services are being reconnected. Contractors have finished Northridge. Contractors have finished the final burst on Delaware. Contractors have moved to Chandler Street, and have located services and blown out manholes in order to pull new pipe. Contractors have moved to Beckley Street. Contractors are attaching services on Beckley run. Contractors are prepping line off of Market and Dill for bursting, and cleaning up previous projects. Contractors are cleaning up on Dill Street and locating services on Midland Project. Contractors are mostly cleaning up on past jobs. Point repair at 1010 N. Pennsylvania. Attaching services at Midland Project. Contractors are starting on south sewer line of Severn. Contractors are currently bursting an emergency line on the south side of Severn, from Oklahoma to Union. Contractors are currently pipe bursting Woodland Park, Pesotum, and 10th Street. Contractors are currently bursting Pesotum, 4100 block of Chapman, and Kickapoo from 45th to 39th. Contractors are currently pipe bursting Kickapoo from 45th to Penny, Highland to 11th, and Dewey to Darrow. Contractors are currently pipe bursting Arapaho to Sequoyah, Pesotum to Draper, and the creek south of Hardesty Dr. These 3 bursts will complete the pipe bursting for this year. Final clean up on all other areas have begun.
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors were awarded the bid on February 4th, 2013. Contractor cut out dirt around lift station and driveway. Survey shots have been taken. Staff met with Jordan Contractors on Wednesday, September 25th, and it was decided to remove the existing wet well, and replace with a new lift station in order to make it more efficient and current with other lift stations. Jordan has removed the old station and has poured and coated the base of the new lift station, and has set the first pre-cast section of the new wet well. Piping for wet well has been installed. The new valve box has arrived and contractors with start again on Monday, November 25th, 2013. Pumps have been installed and all plumbing from old wet well to new station has been done. Lift Station has been completed. Contractors are currently waiting on electrician to install electrical meter. Electricians have installed panels and boxes. Contractors are waiting on OG&E to install new meter, and switch station from a 3 phase to a 1 phase. Lift Station has been switched over and is operating well. The Lift Station and electrical work have been completed. Contractors will be pouring driveway and installing gate. Concrete work has begun. Stem walls for lift has been completed, and new fencing and gate have been installed. Drive will be poured next week. All work has been completed. Working on punch list.
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded this project on May 6th, 2013. Contractors have exposed the Wes Watkins line for the meter vault, and cut into it to drain the remaining water. The meter will be assembled then lowered into the pit to assure accurate cuts are made as to not take out too much, or too little of the existing pipe. Contractors have poured the floor of the vault at Wes Watkins, and have assembled the meter. Jordan Contractors have hired a contractor to build the vault itself. The remaining two meter vault areas have been located, and lines are being potholed to verify depths. The walls for the meter at Wes Watkins are being formed. The walls were poured on Thursday, September 19th, and the lid for the vault was poured Wednesday, September 25th. After the forms for the lid are removed the last step is to tie in the electricity for the sump pump. The Beard Street and Southside vaults have been set and are operational. All meters are installed and operational. Waiting for electricity to be ran to Wes Watkins vault. OG&E has been contacted about placing a meter at the Wes Watkins vault, and added to our existing account. Contractors are waiting on the tower for the SCADA system. Work is scheduled for the 3rd of March. All work is done. Haynes is coming back to work on SCADA System, and might have to install bigger tower. Haynes is still working on getting signal from tower to Water Treatment Plant. Haynes is needing to add an additional 10' to the tower. The additional 10' is being added to the tower.
Repair and Restoration of the River Bank Failure at the WTP, including sludge removal- Smith Roberts Baldischwiler, LLC is currently in the engineering phase. SRB had their survey team on site August 28th, 2013. Staff met with SRB and FEMA on Friday, September 20th to review the erosion damage. The estimated cost for the repairs to the river bank is around $200,000.00. Staff collected soil samples for SRB for the sludge lagoon project at the Water Treatment Plant. On January 14th, 2014 the Notice to Bidders will run in the newspaper, with the pre-bid meeting to follow on February 11th, 2014. SMA will open bids on February 18th, 2014. SMA received bid packets on January 17th, 2014. SMA opened bids on February 18th, 2014, and will award the project on March 3rd, 2014. Project was awarded to CP3 Enterprises on March 3rd, 2014. Estimated start date is April 10th, 2014. Contractors began work on Wednesday, April 9th with taking the sludge out of the Northwest side of the lagoon. Contractors have hauled a total of 300 semi-truck loads of sludge out of the South Lagoon. All sludge has been removed. CP3 has hauled in more heavy equipment and have started working on the river bank.
AIRPORT/Keenan English, Assistant Airport Manager
. Airport budget has been turned in for FY 2014/2015.
. An information center for pilots, passengers, and airport visitors has been put up in the airport terminal.
. Electricity for the new airport sign at the airport entrance has been hooked up.
. Jet fuel truck repairs have been completed.
. All taxiway and runway lights have been replaced
. The airport is working with SEDF to create airport brochures to inform and market to the public and potential customers.
. Cessna and Oklahoma Aviation held the Cessna Discovery Challenge on June 15, 2014.
. The Airport hosted and catered to the Iowa National Guard the weekend of June 7, 2014.
. Scissortail Skydiving has done approximately 65 tandem jumps since opening on May 15th.
. The airport has established a hangar rate for overnight stays based on aircraft size.
. Fuel Sales
Fuel sales continue to steadily increase:
. May 2013 = 2,598.34 gal; Jet A 2,613.68 gal
. May 2014 = Avgas 2,589.27 gal; Jet A 1,181.94 gal
Airport Advisory Board
. Regular monthly meeting is being held June 18, 2014.
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
Parks Maintenance Division (Staff of 8)
. Daily Downtown cleanup route
. Daily Park cleanup and restroom cleaning in all Parks
. Mowing/Weed eating and spraying in all parks and ROWs
. Crews working 2 hours overtime every day to clean up downtown, alley ways, and Parking lots for events
. Rain and lack of employees is getting the mowing behind
. Setting up and tearing down of several events
. Working on Monthly Park Inspections
Cemetery Division (staff of 4)
. 1 burial
. Mowing /weed eating/spraying
. Picking up flowers from Memorial day
. Daily trash pickup
. Preparing for internments
Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. Processing new vehicles
. Working with insurance claims on wrecked vehicles
. Department services and repairs 238 vehicles, 206 pieces of equipment, and 4 boats
. 41 units in last two weeks with 64 total repairs
. EVT schools and testing
Shawnee Twin Lakes
. Boat traffic is picking up on Lake #1 on the weekends. The swim beaches are busy every weekend. New Lake building is being engineered and we hope to get under way with construction soon. Mowing has begun around the lake also.
Wes Watkins Reservoir
. Mowing has begun. Camping and swimming has picked up. Workers have also been doing some minor repairs to the sewer lines leaving the restroom facilities due to clogs.
Municipal Swimming Pool
. The Health Department has approved the project and is sending our permit. A pre-construction meeting has been set for June 18th at 9:00 am at the pool. Crews are moving in and setting up to begin work.
Auditorium Exterior Restoration and Window Replacement
. A punch list has been made and the contractor is working to complete it. The one window that was not replaced is on order and may take a while.
Certified Healthy Communities
. Staff will be working on getting together ordinances for the Commission to consider on storefront signage and no alcohol and tobacco advertisements at city sponsored functions. This is needed in order to qualify for the grant through TSET.
Alternative Fuels
. Staff has joined up with the Central Oklahoma Clean Cities as a stakeholder in hopes to be able to apply for grant monies to convert city vehicles to natural gas or propane. Our first meeting was December 17th. Stakeholders consist of individuals that work in the field of CNG/LPG, install equipment, operate converted equipment, or are looking into and tracking conversion data. Fleet maintenance has a meeting set up with LPG individuals to look at some of our equipment for quotes on conversion. Through information learned at the COCC meetings, staff has made the decision to hold off on conversions for a couple of more years. This is based on to get our ROI from our conversions, we need to convert vehicles running 35000 miles per to which we do not have. We have chosen to wait and watch for the price of conversions to come down.
KABOOM grant/YMCA partnership
. The YMCA is back in the running for funding on the KABOOM grant. As soon as a funding partner is found, the YMCA and the City will coordinate installation.
City Hall and Fire Stations Fire Alarm System
. Staff has received all estimates and given them to the Fire Department to apply for grants to install.
Red Cedar Local Emphasis Area
. Staff and one Commissioner has been working on a way to help private land owners remove red cedars from their property in order to make our effort of removing worthwhile. A LEA has been submitted through the NRCS office for grant funding for private land owners. More to come as we hear back.
Other Projects of Importance
. The YMCA received two grants through the Avedis Foundation. Staff will be helping implement these due to the involvement of City Property. Architects are working on drawings for one of the projects.
. Architects are working on the drawings for the new Lake Maintenance building that will be bid out soon.
. Staff worked with Shafer, Kline, & Warren, Inc. on The Parks Master Plan June 9, 10, and 11. They the three days ending with a kickoff meeting to talk about what they found in the Parks. I am forming a Steering Committee to work with the information coming in.
EXPOSITION CENTER/Mike Jackson, Operations Manager
. June 4-7, Bluegrass Festival, 800 people attended 4 day event
. June 6-8, Fullblood Limousin Alliance Cattle Sale/Show, 400 people attended 3 day event
. June 10-11, OG&E Meeting, 90 people for 2 day event
. June 14, Family Reunion, 32 people
IFYR 2014 as of 6/19/2014
. Contestants-847
. Contestant Entries-1,474
. States-29
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
Planning
. Staff met with developers to discuss potential future and current development projects.
. Project Update: Zoning Code Update. The Shawnee City Commission adopted a revised Shawnee Zoning Code on June 2, 2014. The new code is effective on July 2.
. Building inspections staff remain busy with a very high volume of permit requests and inquiries.
. Staff is reviewing development applications (building plans) for the Shawnee Marketplace project.
. Staff prepared materials for Planning Commission and City Commission meetings.
. Staff attended the City Beautification Committee Meeting on June 12.
. Staff attended a meeting concerning the creation of a Park Master Plan.
. The City condemned five structures on June 12.
. Staff is assisting in the coordination of major events for Downtown Shawnee.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 38 active cases
o Derelict Vehicles: 6 active cases
o Junk/Trash: 8 active cases
o Tall Grass/Weeds: 121 active cases
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Attended union negotiations
. Prepare memo for commission meeting concerning Senior Center
. Worked on budget summary
. Worked on budget imports
. Worked on budget amendments
. Worked on Resolutions for budget
. Monthly allocation
. Started year end clean up
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
City Clerk
. Preparation of minutes for June 2, 2014 City Commission and Authorities meetings.
. Preparation of June 16, 2014 City Commission and Authorities agendas.
. Filed 14 lien releases and 9 public nuisance liens with Pottawatomie County Clerk; filed 2 affidavits refusing quit claim deeded property; filed 4 lien certifications with Pottawatomie County Treasurer.
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
Utility Billing/Customer Service
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o HDMI Cable install at Cemetery
o Created Video Evidence Copy and found player for Court and installed said player
o Investigated Animal Control outage, ended up having to replace P2P wireless equipment again
o Worked on End of year Quotes and orders, IE Desktops, Cables, Printer supplies, Tablets etc. etc.
o Work on SMA system replacement for WS100
o Prep work for Airport equipment install of WS84, router and monitor.
o Prep work for Unzer Center WAP
o Updates for both Backup appliances and clients
o Police AVL Solution - Verizon mobile devices and GeoSafe continues to be deployed
o Ran new network wires and placed the 2nd OLETS computer in dispatch
o Geosafe AVL software updates
FIRE DEPARTMENT/David Short, Chief
Suppression
Responded to 186 emergency calls broken down by type below:
. Fires: 4
. Rescue & EMS: 129
. Hazardous conditions: 5
. Service Calls: 9
. Good Intent Calls: 27
. False Alarms: 11
. Overpressure Rupture, Explosion: 1
Fire Prevention
Plan Reviews
. None
New Construction Inspections
. None
Requested / Administrative Inspections:
. None
Permits and On-Site Inspections
. 2 open burn permit
. 4 inspections/special event permits
Training
. Haz Mat Technician Refresher (All Shifts) (6/9-14/14)
. 2nd Quarter 2014 Minimum Company Standards Due (6/30/14)
. IAFC Conference @ Dallas TX (Underwood, Taron, Cooley) (8/13-16/14)
. Annual Fitness Test (All Shifts) (9/2,3,8/14)
. Development Minimum Company Standards (3rd Quarter 2014)
POLICE DEPARTMENT/Russ Frantz, Chief
Police
. Police reports: 301 / arrests: 97
Total Citations: 183 Handwritten Citations: 126 E-Citations: 57 Traffic Accidents: 25
Dispatch
. Dispatch managed 3,987 calls (Police/Fire/EMS calls dispatched only)
Accreditation/Lt. King, Accreditation Manager
. Working on Accreditation files
. Assisting with CID
. Nuisance Alarms.
. Field Training Program.
. CJIS.
CID
. 47 Cases Forwarded to CID for Review
. 12 Felony Cases Assigned / 0 Misdemeanor Cases Assigned / 8 Other Cases Assigned
. 18 Felony Cases Cleared / 0 Misdemeanor Cases Cleared / 9 Other Cases Cleared
. 16 Felonies Filed through DA's Office
. Arrests Made
. 12 No Further Needed (NFN) Cases
. $130 Total Property Recovered
. 9 Pending Assignment (PA) Cases
. 1 Call Out
. 13 Assists with Patrol and Other Agencies
COP's Grant Program
. DTF Intel meeting
. FB surveillance
. Update Intel log
. Inv. drug tips
. Drug house surveillance
. FB surveillance
. Inventory conspiracy case
. Drug house surveillance
. Drug house surveillance
. Evidence firearms
. Inv. drug case
. 2 arrests for meth and marihuana
. Drug house inventory
Evidence
. Number of evidence items brought in: 43
. Number of evidence items released: 5
. Number of found property items taken in: 5
. Number of items submitted to the OSBI: 8
. Number of evidence disposition files/cases cleared: 50
Staff
Police Officers - 59 / 3 Officers in FTO program/ 1 in CLEET Academy / 53 available
. Dispatch positions - 13 / 11 available for service / 2 in training status / 2 open position
. Animal Control Positions - 4 / 4 available for service
Animal Control
. Calls Responded: 182
. Animals Impounded: 70 / Animals reclaimed: 6 / Animals adopted: 2
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