CITY MANAGERS OFFICE/Brian McDougal, Manager
. Business license discussion and ordinance formulation
. Airport insurance for mechanics on duty at the airport discussion
. Spoke to the University of Central Oklahoma (UCO) Public administration students/department
. Offered Assistant Airport Manager Position to Keenan English. He plans to start August 15.
. Toured City of Lawton, Commachee County 911 Center
. Conference calls and meetings regarding PCDA.
. Spoke with the City of McLoud regarding their hiring of a City Manager and various city questions
. Attended the Mayors advisory panel at the Chamber of Commerce
. Meeting with Paul Liles regarding guest editorial in the News Star
. Interviewed by Countywide regarding my contract
. Interviewed by News-Star regarding business licenses
. Conference Call with Bill Geist of Bill Geist Consulting with Wes regarding the CVB Organizational audit.
. Ordered benches removed from Celebration of Life Park and Sante Fe Depot Park
<HR>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
. Federal Street Bridge Repair Project: The entire deck/slab and parapet walls of the bridge have been removed. Contractor has begun construction of concrete slope walls under the bridge to protect the abutments from continued erosion and undermining of the abutment. Overall, project approximately 35% complete.
. Airport Trails Project: Project is about 95 percent complete with punch list items left to address. They have completed almost all of the punch list but overall, but the rains this week have caused them delays in completing the punch list.
. ADA Sidewalk and Ramps Project: No progress to report. Next intersection to address will be 10th and Union.
. Bell Street Streetscape Project from Farrall to 7th: Farrell street lighting could start this week if ODOT approves the traffic plan. At present waiting on them. Some sodding still needs to be addressed along the retaining wall that was built on the west side up by 7th street. ODOT approved Contractors traffic control plan for routing traffic on Farrall while the crosswalk lighting work takes place across Farrall Street, and work is scheduled to begin Monday, July 29, 2013.
. City Hall Parking Lot Improvements: Project is about 28% complete. Was scheduled to have a proof roll this morning but with the weather that could be pushed back till Wednesday.
<HR>
STREETS PROJECT TASKS COMPLETED
. Continued removal and concrete replacement on Bingham.(148x12)
. Repaired watercut at 901 N. Kickapoo.(13x7)
. Repaired watercut at 229 N. Kickapoo.(13x6)
. Sidewalk repair at Wal-Greens on Harrison.(citizen call in)(20x5)
. Washout on Faith Blvd. repaired.(12x2)
. Repaired watercut at corner of Elm & Edwards.(18x10)km
. South Kickapoo repaired
. Faith Rd. water wash out complete
. Bryan Rd curb back fill complete
. Pinkston Rd. black top buckled in center of road (Citizen call in) (8x8)
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
. Supervised and assisted with installation of new phone system
. Worked alongside ATT and Cox to restore telephone connectivity to Tulsa via T1 line
. Registered 4 individual storm shelters
. Worked with a.t. & t. and departmental staff to resolve phone service outages in various city departments
. Assisted Long Term Recovery Committee with access to warehouse to receive donations
. Continued work with FEMA/State Officials on documentation and project worksheet preparation
. Prepared presentation materials for City Commission concerning radio system upgrade
. Attended Managment Team meeting on Monday morning
. Presented radio system upgrade information to City Commission at special call and regular meetings Monday evening
. Prepared contract documents with Motorola following approval of City Commission for lease/purchase agreement
. Attended Community Emergnecy Response Team Instructor Update meeting in OKC on Tuesday afternoon
. Met with members of the National Weather Service assessment team for the May disasters on Wednesday afternoon
. Attended Motorola Product Showcase in Norman on Thursday afternoon
. Attended Community Town Hall meeting in Moore on Thursday evening.
. Reviewed draft sections of the Hazard Mitigation Plan and returned comments/corrections to vendor
. Provided oversight of City Hall telephone trunk cable replacement on Saturday.
Capital Projects Update:
. Telephone System Replacement: Vendor has installed switching equipment and most desksets. We are working with a.t. & t. to set up the interface between the new switch and the telephone central office.
. Radio System Upgrade: Contract for lease/purchase delivered to Motorola. Kickoff meeting for the project is set for August 1.
<HR>
UTILITY DEPARTMENT/Steve Nelms, Director
* Water Treatment Plant (Staff of 10)
Average production: *MGD: 4.376 Last week: *MGD: 5.121
. Pumped 832,812,000MG to date compared to 852,667,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.365 **BOD: 10 mg/l ***TSS: 0 mg/l
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.746 **BOD: 2.1 mg/l ***TSS: 2.5 mg/l
. Hauled 198,000 gallons of bio-solids have been hauled so far this month
. 187,000 gallons of bio-solids were hauled in the month of June.
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
Service Calls: 73, Main Breaks: 1, Leak Checks: 16 Cut-offs: 2, Reset Water Meters: 10, Service Lines: 1; Water/Sewer Line Locates: 171
. Repaired main break at 1111 N. Kennedy.
. Repaired service line at 314 S. Draper. Repaired main break at 1705 E. Walnut
. Worked on shop tickets, and service orders from customer service.
* PCDA
Leak Checks: 1, Set/Reset Water Meters: 0, Meter Re-reads: 0, Water Line Locates: 24
> Total Miles: 90 Total Man Hours: 48 Main Breaks: 1
* Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 15 different locations
. Located/performed serviceability check on fire hydrants at 12 different locations
. Replaced Fire Hydrant at 1 location
* Wastewater Collection (Staff of 7)
Sewer lines flushed: 23,425 ft. Flushed (year to date): 561,612 ft.
Total Service Calls: 41, Sewer Lines Checked: 37, Lift Stations Checked: 18, and Emergency Sewer Calls: 1
* Capital Projects
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff has training on it Tuesday, July 9th, 2013.
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has moved over to Horace Mann School to burst from school to Center Street. Total pipe burst was 407'. Tying in services.
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor is gearing up for the job; currently waiting on other utility's to be relocated. All utilities are out of the way except cable. Cable Company has given a 2-4 week time frame on lines being moved.
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded the bid on May 6th, 2013. Estimated start date for this project is July 15th, 2013.
Jefferson Terrace Water Line Replacement, COS-SMA-14-01 Orion Construction was awarded the bid on July 15th, 2013.
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Rainfall
The airport has received 20"+ of rain since April 1st of this year.
* Fuel Sales
June 2013 fuel sales were considerably higher than June 2012 due to more favorable weather conditions overall. Fuel sales continue to steadily increase:
. June 2012 = Avgas 2,428.33 Gallons; Jet A 188.79 Gallons
. June 2013 = Avgas 3,872.28 Gallons; Jet A 1,647.37 Gallons
* Foreign Trade Zone Application (approved)
. Working with SEDF to market the Airport's new designation
* Civil Air Patrol (CAP) National Flight Academy - July 5 - 15.
. 24 teen-age students from across the United States. 7 cadets were able to take their first solo flight.
. 15 instructors
. 20 support staff
. 15 CAP aircraft from surrounding states will be used for training the cadets
. Sold 1,900+ gallons of aviation fuel during the event.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 8)
. Daily cleanup route on Main St and Parks
. Mowing/weed eating in Parks/Lake
. Working on Park Inspections
. Crews cleaned up area around boat ramp #1
. Repaired playground equipment at Kidspace
* Cemetery Division (staff of 4)
. 1 burials last week
. Filling graves that have settled during rains
. Preparing for internments
. Resetting vandalized monuments
. Leveling markers
* Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. 18 units in last week with 27 total repairs
. EVT schools and testing
* Shawnee Twin Lakes
. Crews worked on cleaning the boat ramps and site where the maintenance building once stood and replacement of signs that were blown over by the storm.
. Crews also mowed and weedeated these areas.
* Wes Watkins Reservoir
. Park remains busy.
. RV sites stay full on the weekends and tent camping varies with the weather.
* Current Projects
Municipal Swimming Pool
. Architects working on engineered drawings and bid documents. Renderings of the pool project will placed around town for the public to see. City funding for the project will come in front of the Commission on the first August commission meeting. Project expected to go out for bid on August 19th. Pool committee is seeking additional funding from private donations.
Municipal Court Offices
. Construction to begin August 19th thru the 30th. Encumbering funds and coordinating contractors.
Auditorium Exterior Restoration and Window Replacement
. Bids were opened on July 15th and recommendation of award will be August 5th.
City Hall ADA Restroom Project
. Will bid out project when capital budget is opened up
EXPOSITION CENTER/Mike Jackson, Operations Manager
* No report submitted for the week.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
. Staff prepared attended the City Commission meeting on July 15 and presented reports and recommendations.
. Staff completed a draft of a revised City code concerning drivers for hire (taxicabs) and mailed it to related companies providing service in the City of Shawnee in June. The City Commission is expected to consider the ordinance in August.
. Staff attended the Chamber of Commerce Beautification and Enhancement Committee meeting.
. Building inspection staff remain very active reviewing and inspecting various construction projects in and around the City.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 38 active cases
o Derelict Vehicles: 3 active cases
o Junk/Trash: 9 active cases
o Tall Grass/Weeds: 118 active cases
* Project Updates
. Wayfinding - . Staff is continuing work on a Phase 1 Wayfinding Bid Packet to include the EXPO and main entrance signs to the City. Sign companies have been contacted so that preliminary cost estimates can be known and the phase can be scaled accordingly. The expected bid time is September 2013.
. Business Licenses- . Staff is working with other City Staff to prepare documents and procedures for the enactment (subject to City Commission approval) of a business license requirement in the City of Shawnee. More information with be forthcoming.
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Worked on implantation of budget
. Worked on capital budget
. Did monthly allocations
. Worked on year end for auditors
. Set up Project management
. Bank reconciliations
. Worked with SMA over budget issues
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
. Preparation of minutes for July 8, 2013 City Commission and Authorities meetings.
. Continued review of all city insurance policies and determination of coverage on vehicles, equipment and buildings.
. Filed 14 public nuisance liens with Pottawatomie County Clerk.
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
* Utility Billing/Customer Service
. Zone 1 cutoff for non-payment (7-17-13
. Zone 1 billing (7-19-13)
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o VoIP Telephony Project
 VoIP phones placed by vendor
 Server configured, users added
 IT Continues desktop software install
 Cannot move forward without PRI for line move by Emergency Management
 Schedule cutover mid-August
o Remote VPN Replacements
 Configuring Cemetery remote router
 Configuring WTP remote router
o TCM Imaging Solution Project
 IT continues software installs
 Reviewed options with HR for their use
o Unitrends Backup Appliance Deployment - scheduled late July
o Mobile Device Management Deployment - continues
o Web Server Migration - waiting
o AFIX System Replacement
 Will use 32bit VM on new AFIX until OSBI moves to 64bit standard
o License Plate Reader Server component
 Waiting on vendor for server component install
o EOC Interactive Projector Replacement
 Waiting on equipment receive by vendor
o ProQA CAD Deployment
 Assist with invalid nature code configurations by vendor/employees
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
Responded to 97 emergency calls broken down by type below:
. Fires: 3
. Rescue & EMS: 69
. Hazardous conditions: 1
. Service Calls: 2
. Good Intent Calls: 17
. False Alarms: 4
* Fire Prevention
Plan Reviews
. Amplify Church, N. Harrison
. Oklahoma Heart Hospital, 3306 N. Kickapoo (fire alarm system)
New Construction Inspections
. North Rock Creek School/Gymnasium (final)
Requested / Administrative Inspections:
. None
Permits and On-Site Inspections
. 3 open burn
* Training
SFD Training Division Weekly Activity Report
Assigned Shift, Company & Individual Training:
. Facility Tour @ AT&T (All Shifts) (7/10-11, 17/13)
. Thermal Imager Training (All Shifts) (7/11, 17, 23/13)
. Facility Tour @ Georg Fischer (All Shifts) (7/18, 22-23/13)
. Review 2013 State EMS Protocols (All Shifts) (7/23-25/13)
. Physical Fitness Incentive Testing (All Shifts) (9/3-5/13)
. EMT Transitional Refresher (All Shifts) (1/13-17, 20/14)
Tentative Shift, Company & Individual Training:
. Wind-Driven Fires Class (TBD)
. EVOC (TBD)
Training Chief Activities:
. Draft May Day SOG Submitted (5/30/13)
. Draft NFIRS SOG
. FireHouse Management & Quality Control
. Kaplan Fire and EMS C.E.U. Program Management
. N.R.E.M.T. - C.E.U. Program Management
. Electronic Entry of Dept. Personnel Training Records to FireHouse
. Continuation Training (6) Probationary Fire Fighter's
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
. Police reports: 150 / arrests: 32
Total Citations: 91 Handwritten Citations: 6 E-Citations: 85 Percent of E-Citations: 93.41 %
. Taser Training
* Dispatch
. Dispatch managed 1983 calls (Police/Fire/EMS)
* Accreditation/Lt. King, Accreditation Manager
. Working on new hire orientation program and an officer handbook
. Reviewing In-House Recruit Training Manual from Stillwater PD and editing for our use
. CID duties
* Evidence
. Number of evidence items brought in: 28
. Number of found property items taken in: 9
. Number of found property items returned to owner: 4
. Number of evidence disposition files/cases cleared: 5
. Items Flagged & Pulled for Destruction: 163
* CID
. 8 Cases Forwarded to CID for Review
. 5 Felony Cases Assigned / 0 Misdemeanor Cases Assigned / 3 Other Cases Assigned
. 7 Felony Cases Cleared / 0 Misdemeanor Cases Cleared / 0 Other Cases Cleared
. 13 Felonies Filed through DA's Office
. 4 Total Arrests Made
. $3,500 Total Property Recovered
. 2 Pending Assignment (PA) Cases
. 7 Assists with Patrol and Other Agencies
* COP's Grant Program
. Package and send off evidence
. Felony jury trial
. Arrested one for possession of marijuana with intent to distribute
. Attended chief investigators luncheon
. One felony arrest warrant (arrest one)
. Internet sexual sting
. Taught Taser Classes
* Staff
Police Officers - 59 / 3 open positions / 1 deployed on Military / 55available
. Dispatch positions - 13 / 11 available for service / 2 in training status / 3 open position
. Animal Control Positions - 4 / 3 available for service
* Animal Control
> Calls Responded: 84 >Animals Impounded: 42 >Animals reclaimed: 2 >Animals adopted: 0
Friday, July 26, 2013
Wednesday, July 24, 2013
Staff Activity Report for July 7 - July 13, 2013
CITY MANAGERS OFFICE/Brian McDougal, Manager<br>
.. Attended City Manager Association of Oklahoma in Miami<br>
.. Commission Agenda preparation <br>
.. Preparation for OWRB Meeting<br>
.. Preparation to offer airport mgr <br>
.. IUPA ARBITRATION PREPAEATION<br>
<HR><br>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director<br>
.. Airport Trails Project: Project is about 95 percent complete with punch list items left to address. They have completed almost all of the punch list but overall weather permitting they should finish the project this week.<br>
.. Federal Street Bridge Repair Project: About 75% of the existing bridge has been removed, they should complete removal process this week. They should be starting on the slope walls below the bridge this week also. If they complete grade work they might place the slope walls by Friday. <br>
.. Bell Street Streetscape Project from Farrall to 7th: Farrell street lighting could start this week if ODOT approves the traffic plan. At present waiting on them. Some sodding still needs to be addressed along the retaining wall that was built on the west side up by 7th street. AT&T should have their ring for adjustment of their vault this week, again weather permitting that could be installed this week. <br>
.. City Hall Parking Lot Improvements: Project is about 25% complete. Was scheduled to have a proof roll this morning but with the weather that could be pushed back till Wednesday. <br>
.. ADA Sidewalk and Ramps Project: No progress to report. Next intersection to address will be 10th and Union. <br>
<HR><br>
<br>
STREETS PROJECT TASKS COMPLETED <br>
.. Remove and replace concrete panels at 11 Bingham Circle.(1st pour 24x78)<br>
2nd pour (52x12)(70x12) 50% complete<br>
.. Redig ditch and add 20ft of tinhorn on Northridge just south of 39th.<br>
.. Repaired 2 intakes at 9th & Oklahoma.<br>
.. Repaired intake at Emmett & Broadway.<br>
.. Cleared tree from 34th street called in by com center.<br>
.. Repaired watercut at 10th & Beard for overlay.(9x5)<br>
.. Repaied watercut at 10th & Beard for overlay.(8x5)<br>
<HR><br>
<br>
EMERGENCY MANAGEMENT/Don Lynch, Director <br>
.. Coordinated with various organizations concerning disaster relief and recovery efforts<br>
.. Trained debris monitor staff, met with FEMA and State officials to certify trucks and spot checked debris management operations<br>
.. Coordinated with Police Department personnel on 9-1-1 center projects.<br>
Capital Projects Update:<br>
.. Telephone System Replacement: Servers and phone instrument installation set to begin July 17.<br>
.. Radio System Upgrade: Working on proposal for equipment lease to present to City Commission<br>
<HR><br>
<br>
UTILITY DEPARTMENT/Steve Nelms, Director<br>
* Water Treatment Plant (Staff of 10)<br>
Average production: *MGD: 5.121 Last week: *MGD: 5.419<br>
.. Pumped 800,997,000MG to date compared to 810,392,000MG for same period last year<br>
.. All lab hourly testing was completed. <br>
.. All cleaning and maintenance was completed. <br>
*MGD: Million Gallons Daily<br>
* Southside Wastewater Treatment Plant (Staff of 7)<br>
Flows averaged: *MGD: 1.198 **BOD: 13 mg/l ***TSS: 5 mg/l<br>
.. Performed routine maintenance and testing on the plant<br>
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids<br>
* Northside Wastewater Treatment Plant (Staff of 7)<br>
Flows averaged: *MGD: 1.671 **BOD: 2.1 mg/l ***TSS: 2.5 mg/l<br>
.. Hauled 176,000 gallons of bio-solids have been hauled so far this month<br>
.. 187,000 gallons of bio-solids were hauled in the month of June. <br>
.. Performed routine maintenance and testing on the plant <br>
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids<br>
* Water Distribution (Staff of 11)<br>
Service Calls: 64, Main Breaks: 1, Leak Checks: 18 Cut-offs: 8, Reset Water Meters: 7, Service Lines: 3; Water/Sewer Line Locates: 212<br>
.. Repaired main break at 1705 E. Walnut <br>
.. Repaired service line at Union between Federal and Franklin and 1805 E Main.<br>
.. Worked on shop tickets, and service orders from customer service. <br>
* PCDA<br>
Leak Checks: 0, Set/Reset Water Meters: 0, Meter Re-reads: 0, Water Line Locates: 27<br>
> Total Miles: 204 Total Man Hours: 37 Main Breaks: 1<br>
* Valve Maintenance (staff of 3)<br>
.. Located/performed serviceability check on valves at 13 different locations<br>
.. Located/performed serviceability check on fire hydrants at 28 different locations<br>
.. Repaired Existing Valve at 1 location<br>
.. Replaced Fire Hydrant at 1 location<br>
* Wastewater Collection (Staff of 7)<br>
Sewer lines flushed: 26,135 ft. Flushed (year to date): 538,187 ft.<br>
Total Service Calls: 38, Sewer Lines Checked: 34, Lift Stations Checked: 25, and Emergency Sewer Calls: 3<br>
* Capital Projects <br>
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff has training on it Tuesday, July 9th, 2013.<br>
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has moved over to Horace Mann School to burst 400' to Center.<br>
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor is gearing up for the job; currently waiting on other utility's to be relocated. All utilities are out of the way except cable. Cable Company has given a 2-4 week time frame on lines being moved.<br>
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded the bid on May 6th, 2013. Estimated start date for this project is July 15th, 2013<br>
<HR><br>
<br>
AIRPORT/Rex Hennen, Assistant Airport Manager<br>
* Rainfall <br>
The airport has received 20"+ of rain since April 1st of this year.<br>
* Fuel Sales <br>
June 2013 fuel sales were considerably higher than June 2012 due to more favorable weather conditions overall. Fuel sales continue to steadily increase: <br>
.. June 2012 = Avgas 2,428.33 Gallons; Jet A 188.79 Gallons<br>
.. June 2013 = Avgas 3,872.28 Gallons; Jet A 1,647.37 Gallons<br>
* Foreign Trade Zone Application (approved)<br>
.. Working with SEDF to market the Airport's new designation <br>
* Civil Air Patrol (CAP) National Flight Academy - July 5 - 15.<br>
.. 24 teen-age students from across the United States. 7 cadets were able to take their first solo flight.<br>
.. 15 instructors<br>
.. 20 support staff<br>
.. 15 CAP aircraft from surrounding states will be used for training the cadets<br>
.. Sold 1,900+ gallons of aviation fuel during the event.<br>
<HR><br>
<br>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations<br>
* Parks Maintenance Division (Staff of 8)<br>
.. Daily cleanup route on Main St and Parks <br>
.. Mowing/weed eating in Parks/Lake<br>
.. Repaired restrooms at Isaac Walton's Park<br>
.. Hung no smoking signs on the outside of the Senior Center <br>
.. Working on Park Inspections<br>
* Cemetery Division (staff of 4)<br>
.. 2 burials last week <br>
.. Filling graves that have settled during rains<br>
.. Preparing for internments <br>
.. Resetting vandalized monuments <br>
.. Leveling markers<br>
* Central Garage (Staff of 6)<br>
.. General servicing and repairs to vehicles and equipment including Expo<br>
.. 33 units in last week with 51 total repairs<br>
.. EVT schools and testing<br>
* Shawnee Twin Lakes <br>
.. The Twin Lakes remain very busy on the weekends.<br>
.. More clean up and sign repair expected this week.<br>
* Wes Watkins Reservoir <br>
.. Park remains busy. <br>
.. RV sites stay full on the weekends and tent camping varies with the weather.<br>
* Current Projects <br>
Municipal Swimming Pool <br>
.. Architects working on engineered drawings and bid documents. Renderings of the pool project will placed around town for the public to see. City funding for the project will come in front of the Commission on the first August commission meeting. Project expected to go out for bid on August 19th. <br>
Municipal Court Offices <br>
.. Construction to begin August 19th thru the 30th. Working on coordinating contractors and court staff.<br>
Auditorium Exterior Restoration and Window Replacement <br>
.. Opening bids on July 15th Commission Agenda, will award on August 5th. <br>
City Hall ADA Restroom Project <br>
.. Will bid out project when capital budget is opened up<br>
<HR><br>
<br>
EXPOSITION CENTER/Mike Jackson, Operations Manager<br>
* No report submitted for the week. <br>
<HR><br>
<br>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director <br>
* Planning<br>
.. Staff attended a Chamber committee meeting focused on implementation of the Downtown Plan completed in December 2012.<br>
.. Staff attended a workshop at the H.U.D. offices in OKC to discuss potential disaster relief funding.<br>
.. Staff held nuisance abatement hearings and two additional structures were condemned and ordered removed. <br>
.. Staff completed a draft of a revised City code concerning drivers for hire (taxicabs) and mailed it to related companies providing service in the City of Shawnee in June. The City Commission is expected to consider the ordinance in August.<br>
.. Staff attended the City Beautification meeting. <br>
.. The Action Center is currently investigating the following complaints:<br>
o Dilapidated Buildings: 35 active cases<br>
o Derelict Vehicles: 6 active cases<br>
o Junk/Trash: 7 active cases<br>
o Tall Grass/Weeds: 129 active cases<br>
<HR><br>
<br>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance<br>
.. Worked on implantation of budget<br>
.. Worked on capital budget<br>
.. Did monthly allocations<br>
.. Worked on year end for auditors<br>
.. Set up Project management<br>
.. Bank reconciliations<br>
.. Attended a special call PCDA meeting<br>
.. Worked with SMA over budget issues<br>
<HR><br>
<br>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk<br>
* City Clerk<br>
.. Preparation of agendas for July 8, 2013 City Commission and Authorities meeting<br>
.. Continued review of all city insurance policies and determination of coverage on vehicles, equipment and buildings.<br>
.. Filed 23 public nuisance lien certifications with Pottawatomie County Treasurer<br>
.. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.<br>
* Utility Billing/Customer Service<br>
.. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.<br>
<HR><br>
<br>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer<br>
.. Continued project review / management for master projects<br>
o VoIP Telephony Project - Vendor is installing VOIP / software on server / Deployment scheduled 7/17/13<br>
o Remote VPN Replacements - Configuring Cemetery remote<br>
o TCM Imaging Solution Project - Training started, finance installs scheduled<br>
o Unitrends Backup Appliance Deployment - scheduled mid-July<br>
o Mobile Device Management Deployment - continues<br>
o Web Server Migration - waiting<br>
o AFIX System Replacement - Waiting on OSBI<br>
o License Plate Reader Server component - waiting on vendor<br>
o EOC Interactive Projector Replacement - waiting on vendor<br>
.. Reviewed / tested alternative options for DHCP solution for IP phone project<br>
.. Exported Current network user list for VoIP project, sent data to Emergency Management for processing<br>
.. Attempted Allegiance cable modem outage resolution for Senior Center, no reply from Allegiance, no further word from Senior Center<br>
.. Installed Watch Guard Police Video server hardware - waiting for vendor for configuration<br>
.. Resolved Vipre scanner issue on APP Server<br>
<HR><br>
<br>
FIRE DEPARTMENT/David Short, Chief <br>
* Suppression <br>
Responded to 97 emergency calls broken down by type below:<br>
.. Fires: 6 <br>
.. Rescue & EMS: 66<br>
.. Hazardous conditions: 3<br>
.. Service Calls: 4<br>
.. Good Intent Calls: 13<br>
.. False Alarms: 5 <br>
* Fire Prevention<br>
Plan Reviews <br>
.. TDK Ferrites Corp., 5900 N. Harrison (suppression system)<br>
New Construction Inspections<br>
.. El Nopal, 4621 N. Kickapoo<br>
Requested / Administrative Inspections:<br>
.. Expo Center, Peoples Building<br>
.. Chandler & Associates, 316 N. Broadway<br>
Permits and On-Site Inspections<br>
.. TDK Ferrites, 5900 N. Harrison (suppression system)<br>
* Training<br>
SFD Training Division Weekly Activity Report<br>
Assigned Shift, Company & Individual Training:<br>
.. Facility Tour @ AT&T (All Shifts) (7/10-11, 17/13)<br>
.. Thermal Imager Training (All Shifts) (7/11, 17, 23/13)<br>
.. Facility Tour @ Georg Fischer (All Shifts) (7/18, 22-23/13)<br>
.. Review 2013 State EMS Protocols (All Shifts) (7/23-25/13)<br>
.. Physical Fitness Incentive Testing (All Shifts) (9/3-5/13)<br>
.. EMT Transitional Refresher (All Shifts) (1/13-17, 20/14)<br>
Tentative Shift, Company & Individual Training:<br>
.. Wind-Driven Fires Class (TBD)<br>
.. EVOC (TBD)<br>
Training Chief Activities:<br>
.. Draft May Day SOG Submitted (5/30/13)<br>
.. Draft NFIRS SOG<br>
.. FireHouse Management & Quality Control<br>
.. Kaplan Fire and EMS C.E.U. Program Management<br>
.. N.R.E.M.T. - C.E.U. Program Management<br>
.. Electronic Entry of Dept. Personnel Training Records to FireHouse<br>
.. Continuation Training (6) Probationary Fire Fighter's<br>
<HR><br>
<br>
POLICE DEPARTMENT/Russ Frantz, Chief<br>
* Police<br>
.. Police reports: 152 / arrests: 31<br>
Total Citations: 127 Handwritten Citations: 16 E-Citations: 111 Percent of E-Citations: 87.40 %<br>
.. Interdiction Traffic Stop - two arrests, almost two pounds marijuana, one firearm, cash and 2011 Nissan Maxima seized<br>
.. Global Software meeting<br>
.. Range Dirt Berm Project - pushing donated dirt to expand firing range capabilities<br>
.. Supervisor meetings with patrol<br>
.. Spoke at County 911 meeting<br>
* Dispatch <br>
.. Dispatch managed 1933 calls (Police/Fire/EMS) <br>
* Accreditation/Lt. King, Accreditation Manager<br>
.. Working on new hire orientation program and an officer handbook<br>
.. Reviewing In-House Recruit Training Manual from Stillwater PD and editing for our use <br>
.. CID duties<br>
* Evidence<br>
.. Number of evidence items brought in: 33<br>
.. Number of found property items taken in: 9<br>
.. Number of found property items returned to owner: 7<br>
.. Number of items submitted to the OSBI: 10<br>
.. Number of items released from OSBI back to the dept: 2<br>
.. Number of evidence disposition files/cases cleared: 4<br>
.. Items Flagged & Pulled for Destruction: 27<br>
* CID<br>
.. 24 Cases Forwarded to CID for Review<br>
.. 4 Felony Cases Assigned / 0 Misdemeanor Cases Assigned / 0 Other Cases Assigned<br>
.. Felony Cases Cleared / 0 Misdemeanor Cases Cleared / 0 Other Cases Cleared<br>
.. Felonies Filed through DA's Office<br>
.. $2,000 Total Property Recovered<br>
.. Pending Assignment (PA) Cases <br>
.. Assists with Patrol and Other Agencies<br>
* COP's Grant Program <br>
.. Suicide investigation <br>
.. Assist PCSO<br>
.. Assist Mcloud PD<br>
.. Presented Taser Training<br>
.. Assisted evening shift<br>
.. Meeting OBN<br>
.. Alice Presentation<br>
.. Drug investigation follow up<br>
.. Assist TPD<br>
.. Missing persons case inv.<br>
.. Follow up recent tip. <br>
* Staff<br>
Police Officers - 59 / 3 open positions / 1 deployed on Military / 55available <br>
.. Dispatch positions - 13 / 11 available for service / 2 in training status / 2 open position<br>
.. Animal Control Positions - 4 / 3 available for service<br>
* Animal Control <br>
> Calls Responded: 68 >Animals Impounded:27 >Animals reclaimed: 2 >Animals adopted: 1<br>
.. Attended City Manager Association of Oklahoma in Miami<br>
.. Commission Agenda preparation <br>
.. Preparation for OWRB Meeting<br>
.. Preparation to offer airport mgr <br>
.. IUPA ARBITRATION PREPAEATION<br>
<HR><br>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director<br>
.. Airport Trails Project: Project is about 95 percent complete with punch list items left to address. They have completed almost all of the punch list but overall weather permitting they should finish the project this week.<br>
.. Federal Street Bridge Repair Project: About 75% of the existing bridge has been removed, they should complete removal process this week. They should be starting on the slope walls below the bridge this week also. If they complete grade work they might place the slope walls by Friday. <br>
.. Bell Street Streetscape Project from Farrall to 7th: Farrell street lighting could start this week if ODOT approves the traffic plan. At present waiting on them. Some sodding still needs to be addressed along the retaining wall that was built on the west side up by 7th street. AT&T should have their ring for adjustment of their vault this week, again weather permitting that could be installed this week. <br>
.. City Hall Parking Lot Improvements: Project is about 25% complete. Was scheduled to have a proof roll this morning but with the weather that could be pushed back till Wednesday. <br>
.. ADA Sidewalk and Ramps Project: No progress to report. Next intersection to address will be 10th and Union. <br>
<HR><br>
<br>
STREETS PROJECT TASKS COMPLETED <br>
.. Remove and replace concrete panels at 11 Bingham Circle.(1st pour 24x78)<br>
2nd pour (52x12)(70x12) 50% complete<br>
.. Redig ditch and add 20ft of tinhorn on Northridge just south of 39th.<br>
.. Repaired 2 intakes at 9th & Oklahoma.<br>
.. Repaired intake at Emmett & Broadway.<br>
.. Cleared tree from 34th street called in by com center.<br>
.. Repaired watercut at 10th & Beard for overlay.(9x5)<br>
.. Repaied watercut at 10th & Beard for overlay.(8x5)<br>
<HR><br>
<br>
EMERGENCY MANAGEMENT/Don Lynch, Director <br>
.. Coordinated with various organizations concerning disaster relief and recovery efforts<br>
.. Trained debris monitor staff, met with FEMA and State officials to certify trucks and spot checked debris management operations<br>
.. Coordinated with Police Department personnel on 9-1-1 center projects.<br>
Capital Projects Update:<br>
.. Telephone System Replacement: Servers and phone instrument installation set to begin July 17.<br>
.. Radio System Upgrade: Working on proposal for equipment lease to present to City Commission<br>
<HR><br>
<br>
UTILITY DEPARTMENT/Steve Nelms, Director<br>
* Water Treatment Plant (Staff of 10)<br>
Average production: *MGD: 5.121 Last week: *MGD: 5.419<br>
.. Pumped 800,997,000MG to date compared to 810,392,000MG for same period last year<br>
.. All lab hourly testing was completed. <br>
.. All cleaning and maintenance was completed. <br>
*MGD: Million Gallons Daily<br>
* Southside Wastewater Treatment Plant (Staff of 7)<br>
Flows averaged: *MGD: 1.198 **BOD: 13 mg/l ***TSS: 5 mg/l<br>
.. Performed routine maintenance and testing on the plant<br>
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids<br>
* Northside Wastewater Treatment Plant (Staff of 7)<br>
Flows averaged: *MGD: 1.671 **BOD: 2.1 mg/l ***TSS: 2.5 mg/l<br>
.. Hauled 176,000 gallons of bio-solids have been hauled so far this month<br>
.. 187,000 gallons of bio-solids were hauled in the month of June. <br>
.. Performed routine maintenance and testing on the plant <br>
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids<br>
* Water Distribution (Staff of 11)<br>
Service Calls: 64, Main Breaks: 1, Leak Checks: 18 Cut-offs: 8, Reset Water Meters: 7, Service Lines: 3; Water/Sewer Line Locates: 212<br>
.. Repaired main break at 1705 E. Walnut <br>
.. Repaired service line at Union between Federal and Franklin and 1805 E Main.<br>
.. Worked on shop tickets, and service orders from customer service. <br>
* PCDA<br>
Leak Checks: 0, Set/Reset Water Meters: 0, Meter Re-reads: 0, Water Line Locates: 27<br>
> Total Miles: 204 Total Man Hours: 37 Main Breaks: 1<br>
* Valve Maintenance (staff of 3)<br>
.. Located/performed serviceability check on valves at 13 different locations<br>
.. Located/performed serviceability check on fire hydrants at 28 different locations<br>
.. Repaired Existing Valve at 1 location<br>
.. Replaced Fire Hydrant at 1 location<br>
* Wastewater Collection (Staff of 7)<br>
Sewer lines flushed: 26,135 ft. Flushed (year to date): 538,187 ft.<br>
Total Service Calls: 38, Sewer Lines Checked: 34, Lift Stations Checked: 25, and Emergency Sewer Calls: 3<br>
* Capital Projects <br>
Utility System Master Plan- On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff has training on it Tuesday, July 9th, 2013.<br>
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting) - Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun. Contractor has moved over to Horace Mann School to burst 400' to Center.<br>
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor is gearing up for the job; currently waiting on other utility's to be relocated. All utilities are out of the way except cable. Cable Company has given a 2-4 week time frame on lines being moved.<br>
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded the bid on May 6th, 2013. Estimated start date for this project is July 15th, 2013<br>
<HR><br>
<br>
AIRPORT/Rex Hennen, Assistant Airport Manager<br>
* Rainfall <br>
The airport has received 20"+ of rain since April 1st of this year.<br>
* Fuel Sales <br>
June 2013 fuel sales were considerably higher than June 2012 due to more favorable weather conditions overall. Fuel sales continue to steadily increase: <br>
.. June 2012 = Avgas 2,428.33 Gallons; Jet A 188.79 Gallons<br>
.. June 2013 = Avgas 3,872.28 Gallons; Jet A 1,647.37 Gallons<br>
* Foreign Trade Zone Application (approved)<br>
.. Working with SEDF to market the Airport's new designation <br>
* Civil Air Patrol (CAP) National Flight Academy - July 5 - 15.<br>
.. 24 teen-age students from across the United States. 7 cadets were able to take their first solo flight.<br>
.. 15 instructors<br>
.. 20 support staff<br>
.. 15 CAP aircraft from surrounding states will be used for training the cadets<br>
.. Sold 1,900+ gallons of aviation fuel during the event.<br>
<HR><br>
<br>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations<br>
* Parks Maintenance Division (Staff of 8)<br>
.. Daily cleanup route on Main St and Parks <br>
.. Mowing/weed eating in Parks/Lake<br>
.. Repaired restrooms at Isaac Walton's Park<br>
.. Hung no smoking signs on the outside of the Senior Center <br>
.. Working on Park Inspections<br>
* Cemetery Division (staff of 4)<br>
.. 2 burials last week <br>
.. Filling graves that have settled during rains<br>
.. Preparing for internments <br>
.. Resetting vandalized monuments <br>
.. Leveling markers<br>
* Central Garage (Staff of 6)<br>
.. General servicing and repairs to vehicles and equipment including Expo<br>
.. 33 units in last week with 51 total repairs<br>
.. EVT schools and testing<br>
* Shawnee Twin Lakes <br>
.. The Twin Lakes remain very busy on the weekends.<br>
.. More clean up and sign repair expected this week.<br>
* Wes Watkins Reservoir <br>
.. Park remains busy. <br>
.. RV sites stay full on the weekends and tent camping varies with the weather.<br>
* Current Projects <br>
Municipal Swimming Pool <br>
.. Architects working on engineered drawings and bid documents. Renderings of the pool project will placed around town for the public to see. City funding for the project will come in front of the Commission on the first August commission meeting. Project expected to go out for bid on August 19th. <br>
Municipal Court Offices <br>
.. Construction to begin August 19th thru the 30th. Working on coordinating contractors and court staff.<br>
Auditorium Exterior Restoration and Window Replacement <br>
.. Opening bids on July 15th Commission Agenda, will award on August 5th. <br>
City Hall ADA Restroom Project <br>
.. Will bid out project when capital budget is opened up<br>
<HR><br>
<br>
EXPOSITION CENTER/Mike Jackson, Operations Manager<br>
* No report submitted for the week. <br>
<HR><br>
<br>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director <br>
* Planning<br>
.. Staff attended a Chamber committee meeting focused on implementation of the Downtown Plan completed in December 2012.<br>
.. Staff attended a workshop at the H.U.D. offices in OKC to discuss potential disaster relief funding.<br>
.. Staff held nuisance abatement hearings and two additional structures were condemned and ordered removed. <br>
.. Staff completed a draft of a revised City code concerning drivers for hire (taxicabs) and mailed it to related companies providing service in the City of Shawnee in June. The City Commission is expected to consider the ordinance in August.<br>
.. Staff attended the City Beautification meeting. <br>
.. The Action Center is currently investigating the following complaints:<br>
o Dilapidated Buildings: 35 active cases<br>
o Derelict Vehicles: 6 active cases<br>
o Junk/Trash: 7 active cases<br>
o Tall Grass/Weeds: 129 active cases<br>
<HR><br>
<br>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance<br>
.. Worked on implantation of budget<br>
.. Worked on capital budget<br>
.. Did monthly allocations<br>
.. Worked on year end for auditors<br>
.. Set up Project management<br>
.. Bank reconciliations<br>
.. Attended a special call PCDA meeting<br>
.. Worked with SMA over budget issues<br>
<HR><br>
<br>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk<br>
* City Clerk<br>
.. Preparation of agendas for July 8, 2013 City Commission and Authorities meeting<br>
.. Continued review of all city insurance policies and determination of coverage on vehicles, equipment and buildings.<br>
.. Filed 23 public nuisance lien certifications with Pottawatomie County Treasurer<br>
.. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.<br>
* Utility Billing/Customer Service<br>
.. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.<br>
<HR><br>
<br>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer<br>
.. Continued project review / management for master projects<br>
o VoIP Telephony Project - Vendor is installing VOIP / software on server / Deployment scheduled 7/17/13<br>
o Remote VPN Replacements - Configuring Cemetery remote<br>
o TCM Imaging Solution Project - Training started, finance installs scheduled<br>
o Unitrends Backup Appliance Deployment - scheduled mid-July<br>
o Mobile Device Management Deployment - continues<br>
o Web Server Migration - waiting<br>
o AFIX System Replacement - Waiting on OSBI<br>
o License Plate Reader Server component - waiting on vendor<br>
o EOC Interactive Projector Replacement - waiting on vendor<br>
.. Reviewed / tested alternative options for DHCP solution for IP phone project<br>
.. Exported Current network user list for VoIP project, sent data to Emergency Management for processing<br>
.. Attempted Allegiance cable modem outage resolution for Senior Center, no reply from Allegiance, no further word from Senior Center<br>
.. Installed Watch Guard Police Video server hardware - waiting for vendor for configuration<br>
.. Resolved Vipre scanner issue on APP Server<br>
<HR><br>
<br>
FIRE DEPARTMENT/David Short, Chief <br>
* Suppression <br>
Responded to 97 emergency calls broken down by type below:<br>
.. Fires: 6 <br>
.. Rescue & EMS: 66<br>
.. Hazardous conditions: 3<br>
.. Service Calls: 4<br>
.. Good Intent Calls: 13<br>
.. False Alarms: 5 <br>
* Fire Prevention<br>
Plan Reviews <br>
.. TDK Ferrites Corp., 5900 N. Harrison (suppression system)<br>
New Construction Inspections<br>
.. El Nopal, 4621 N. Kickapoo<br>
Requested / Administrative Inspections:<br>
.. Expo Center, Peoples Building<br>
.. Chandler & Associates, 316 N. Broadway<br>
Permits and On-Site Inspections<br>
.. TDK Ferrites, 5900 N. Harrison (suppression system)<br>
* Training<br>
SFD Training Division Weekly Activity Report<br>
Assigned Shift, Company & Individual Training:<br>
.. Facility Tour @ AT&T (All Shifts) (7/10-11, 17/13)<br>
.. Thermal Imager Training (All Shifts) (7/11, 17, 23/13)<br>
.. Facility Tour @ Georg Fischer (All Shifts) (7/18, 22-23/13)<br>
.. Review 2013 State EMS Protocols (All Shifts) (7/23-25/13)<br>
.. Physical Fitness Incentive Testing (All Shifts) (9/3-5/13)<br>
.. EMT Transitional Refresher (All Shifts) (1/13-17, 20/14)<br>
Tentative Shift, Company & Individual Training:<br>
.. Wind-Driven Fires Class (TBD)<br>
.. EVOC (TBD)<br>
Training Chief Activities:<br>
.. Draft May Day SOG Submitted (5/30/13)<br>
.. Draft NFIRS SOG<br>
.. FireHouse Management & Quality Control<br>
.. Kaplan Fire and EMS C.E.U. Program Management<br>
.. N.R.E.M.T. - C.E.U. Program Management<br>
.. Electronic Entry of Dept. Personnel Training Records to FireHouse<br>
.. Continuation Training (6) Probationary Fire Fighter's<br>
<HR><br>
<br>
POLICE DEPARTMENT/Russ Frantz, Chief<br>
* Police<br>
.. Police reports: 152 / arrests: 31<br>
Total Citations: 127 Handwritten Citations: 16 E-Citations: 111 Percent of E-Citations: 87.40 %<br>
.. Interdiction Traffic Stop - two arrests, almost two pounds marijuana, one firearm, cash and 2011 Nissan Maxima seized<br>
.. Global Software meeting<br>
.. Range Dirt Berm Project - pushing donated dirt to expand firing range capabilities<br>
.. Supervisor meetings with patrol<br>
.. Spoke at County 911 meeting<br>
* Dispatch <br>
.. Dispatch managed 1933 calls (Police/Fire/EMS) <br>
* Accreditation/Lt. King, Accreditation Manager<br>
.. Working on new hire orientation program and an officer handbook<br>
.. Reviewing In-House Recruit Training Manual from Stillwater PD and editing for our use <br>
.. CID duties<br>
* Evidence<br>
.. Number of evidence items brought in: 33<br>
.. Number of found property items taken in: 9<br>
.. Number of found property items returned to owner: 7<br>
.. Number of items submitted to the OSBI: 10<br>
.. Number of items released from OSBI back to the dept: 2<br>
.. Number of evidence disposition files/cases cleared: 4<br>
.. Items Flagged & Pulled for Destruction: 27<br>
* CID<br>
.. 24 Cases Forwarded to CID for Review<br>
.. 4 Felony Cases Assigned / 0 Misdemeanor Cases Assigned / 0 Other Cases Assigned<br>
.. Felony Cases Cleared / 0 Misdemeanor Cases Cleared / 0 Other Cases Cleared<br>
.. Felonies Filed through DA's Office<br>
.. $2,000 Total Property Recovered<br>
.. Pending Assignment (PA) Cases <br>
.. Assists with Patrol and Other Agencies<br>
* COP's Grant Program <br>
.. Suicide investigation <br>
.. Assist PCSO<br>
.. Assist Mcloud PD<br>
.. Presented Taser Training<br>
.. Assisted evening shift<br>
.. Meeting OBN<br>
.. Alice Presentation<br>
.. Drug investigation follow up<br>
.. Assist TPD<br>
.. Missing persons case inv.<br>
.. Follow up recent tip. <br>
* Staff<br>
Police Officers - 59 / 3 open positions / 1 deployed on Military / 55available <br>
.. Dispatch positions - 13 / 11 available for service / 2 in training status / 2 open position<br>
.. Animal Control Positions - 4 / 3 available for service<br>
* Animal Control <br>
> Calls Responded: 68 >Animals Impounded:27 >Animals reclaimed: 2 >Animals adopted: 1<br>
Friday, July 19, 2013
Bulk Waste schedule for August 2013.
The curbside Bulk Waste schedule for August 2013 has been posted on our Sanitation Page. Click the link below to view it.
Thursday, July 18, 2013
Municipal Court lunch hours Friday, 7/19/13 only, and Wednesday, 7/31/13 only, and Thursday, 8/1/13 only and Friday, 8/2/13 only.
Municipal Court will be closed for lunch from 11:00am through 12:00pm on Friday, July 19th, 2013 only, Wednesday, July 31st, 2013 only, Thursday, August 1st, 2013 only, and Friday, August 2nd, 2013 only. Remember you can pay online by following the online payments button at the bottom left.<br>
<br>
We are sorry for any inconvenience this may cause.
<br>
We are sorry for any inconvenience this may cause.
Monday, July 15, 2013
Staff Activity Report for June 30 - July 6, 2013
CITY MANAGERS OFFICE/Brian McDougal, Manager
. Staff Meeting.
. Conference call with Chuck Smith from OMRF, Mannford and Guymon City Managers regarding doing a session for OML this fall.
. Meeting with Jeff Bays, and Randy Smith about continuation of the Scouting FOS campaign.
. Met with Amy Perkins to discuss Presbyterian Disaster Recovery.
. Commission Meeting
. Met with Theresa Hendrix and James Bryce regarding Community Center changes.
. Met with Justin Erickson, James Bryce and Greg Price regarding Avedis Foundation grant applications.
. Met with Robert Slavens
. Met with Daniel Shaughnessy and Steve Nolen to discuss City Connect.
. Planning Commission Meeting.
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
. Kickapoo Project from the Spur to MacArthur: ODOT awarded the Kickapoo Paving Project to Haskell-Lemon Construction for a total project construction cost of $10,930,517.98 (including water line costs). Work on the project is proceeding with installation of new, larger water main(s) that will be located from outside of the street paving instead of under the paving as where the existing lines are located. Water line replacement has proceeded from the Spur to Federal Street. The underground storage tanks (UST) which were discovered have been removed by the City whom hired Sierra Environmental to perform the work. A total of four underground tanks were removed. Paving construction is scheduled to begin next week from the Spur to Independence on the southbound two lanes.
. Rehab Concrete Streets Project (FY11-12): Concrete paving work has been completed and traffic striping is scheduled to be placed by Friday, July 12, 2013. As-built quantities will be determined for final payment construction costs, and anticipate taking acceptance of project to City Commission at their first meeting in August.
. Airport Trails Project: City Commission awarded project to Bishop Paving in the amount of $633,409.90. All the asphalt is in place for the track/trail, and people are able to use the facility. The Contractor has completed driveway and handicap ramp work, track has been striped. Pre final inspections was held with punch list of items given to Contractor to correct, and the Contractor should be able to complete all work within the next two weeks..
. Federal Street Bridge Repair Project: City staff completed the design plans and specifications for the project. The project was awarded to PbX Corporation in the amount of $685,565. Construction work is in progress with deck removal of the bridge Federal Street is closed and will be closed for the next two months while bridge construction is underway. Citizens are reminded that Federal Street in that area will be closed for the next several months and traffic will be detoured up Union Street to MacArthur then back to Harrison, and vice versa.
. Bell Street Streetscape Project from Farrall to 7th: Project was awarded to All Roads Paving in the amount of $98,500. Project is approximately 95% completed, but had been put on-hold while Shawnee Municipal Authority (SMA) installs a water meter and vault. SMA completed their work and the sidewalk Contractor was back on site to complete the section between the railroad tracks. The project also includes an enhanced crosswalk at Farrall with in-paving strobe lighting, however, the light fixtures had to be backordered and should be delivered by end of next week. OGE will install decorative lighting along the east side of Bell Street upon completion of the sidewalk project, and OGE has not scheduled that work yet, its TBD.
. Main Street Streetscape Project: Preliminary design work has been started as time allows on this project. Project design will follow closely the design layout that was used on the Bell Street Streetscape Project. Preliminary design approximately 80% complete. State ODOT has announced that the City of Shawnee was approved for the $400,000 enhancement grant, and with funding from the Downtown TIFF District, 302 Street Fund, and SMA, the City should be in shape to have full funding for the project. A landscape architect will be employed to finalize irrigation and landscape plans, and the City may be able to advertise this project sometime Fall 2013.
. City Hall Parking Lot Improvements: City Commission awarded the project to All Roads Paving in the amount of $195,235.40. Project began Monday June 24, 2013. All Roads completed base stabilization on June 28, 2013, however, has not been back onsite for the past two weeks and the project site has laid idle. City has notified ALL ROADS PAVING of our concerns and that they are encouraged to get construction crews back onsite asap or the City will consider the project abandoned.
. ADA Sidewalk and Ramps Project: This project was awarded to All-Roads Paving in the amount of $127,337.75. We are targeting ramps at the intersections along 10th Street from Harrison to Bell Street. Work is in progress, and Contractor has been working intersection ramps at 10th & Union and 10th & Philadelphia.
STREETS PROJECT TASKS COMPLETED
. Repaired watercut at 2205 N. Kickapoo.(12x21)
. Repaired watercut at 1818 N. Broadway .West side
. Repaired watercut at 1818 N. Broadway. East side
. Backfilled Autumn watercut and 303 S. Dixon.
. Intake repaired at 9th & Draper West corner.
. Cleaned concrete ditch at the corner of Union & 40th.
EMERGENCY MANAGEMENT/Don Lynch, Director
. Met with FEMA and State Public Assistance Teams reference reimbursement procedures for Mutual Aid Resources
. Coordinated with various organizations concerning disaster relief and recovery efforts
. Trained debris monitor staff, met with FEMA and State officials to certify trucks and spot checked debris management operations
. Coordinated with Police Department personnel on 9-1-1 center projects.
Capital Projects Update:
. Telephone System Replacement: Servers installed. Work to begin on configuring the programming for desk sets.
. Radio System Upgrade: Working with bond council to determine appropriate funding avenue.
UTILITY DEPARTMENT/Steve Nelms, Director
* Water Treatment Plant (Staff of 10)
Average production: *MGD: 5.419 Last week: *MGD: 5.307
. Pumped 763,367,000MG to date compared to 766,535,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.450 **BOD: 11 mg/l ***TSS: 6 mg/l
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.759 **BOD: 2 mg/l ***TSS: 2.5 mg/l
. Hauled 88,000 gallons of bio-solids have been hauled so far this month
. 187,000 gallons of bio-solids were hauled in the month of June.
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
Service Calls: 28, Main Breaks: 1, Leak Checks: 8, Cut-offs: 3, Reset Water Meters: 4, Water/Sewer Line Locates: 138
. Repaired main break at 802 W. Ayre
. Disconnected two service lines at the old IGA on Beard St.
. Repaired service line at 132 N. Bell.
. Worked on shop tickets, and service orders from customer service.
* PCDA
Leak Checks: 1, Set/Reset Water Meters: 0, Meter Re-reads: 41, Water Line Locates: 12
> Total Miles: 272 Total Man Hours: 48
* Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 11 different locations
. Located/performed serviceability check on fire hydrants at 24 different locations
* Wastewater Collection (Staff of 7)
Sewer lines flushed: 20,050 ft. Flushed (year to date): 512,052 ft.
Total Service Calls: 43, Sewer Lines Checked: 23, Lift Stations Checked: 26, and Emergency Sewer Calls: 4
* Capital Projects
Utility System Master Plan-On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff has training on it Tuesday, July 9th, 2013.
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting)- Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun.
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor is gearing up for the job; currently waiting on other utility's to be relocated. All utilities are out of the way except cable.
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded the bid on May 6th, 2013. Estimated start date for this project is July 15th, 2013.
AIRPORT/Rex Hennen, Assistant Airport Manager
* Rainfall
The airport has received 20"+ of rain since April 1st of this year.
* Fuel Sales
June 2013 fuel sales were considerably higher than June 2012 due to more favorable weather conditions overall. Fuel sales continue to steadily increase:
. June 2012 = Avgas 2,428.33 Gallons; Jet A 188.79 Gallons
. June 2013 = Avgas 3,872.28 Gallons; Jet A 1,647.37 Gallons
* Foreign Trade Zone Application (approved)
. Working with SEDF to market the Airport's new designation
* Civil Air Patrol (CAP) National Flight Academy - July 5 - 15.
. 24 teen-age students from across the United States
. 15 instructors
. 20 support staff
. 15 CAP aircraft from surrounding states will be used for training the cadets
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 8)
. Daily cleanup route on Main St and Parks
. Mowing/weed eating in Parks/Lake
. Cleaned up after 4th of July event
. Cleaned up ROWs and creek around Expo
. Working on Park Inspections
* Cemetery Division (staff of 4)
. 3 burials last week
. Filling graves that have settled during rains
. Preparing for internments
. Resetting vandalized monuments from a week ago
. Leveling markers
* Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. 25 units in last week with 28 total repairs
. EVT schools and testing
* Shawnee Twin Lakes
. The Twin Lakes were very busy over the Holiday weekend.
. Boat ramp on Lake #1 ran out of parking. Patrons had to use the area where the old maintenance building stood and property on the North side of the road.
. Camping is slow with only 4 to 5 campsites being used.
* Wes Watkins Reservoir
. Park remains busy.
. RV sites stay full on the weekends and tent camping varies with the weather.
* Current Projects
Municipal Swimming Pool
. Architects are working on engineered drawings and bid documents. Finishing up on core sampling and survey work. Setting up for Geo sampling of the ground around the pool. Fundraising and City funding under way.
Municipal Court Offices
. Setting up meeting between contractors and court employees to set date for construction
Auditorium Exterior Restoration and Window Replacement
. Re-Bid opening on July 15th Commission Agenda.
City Hall ADA Restroom Project
. Will bid out project when capital budget is opened up
EXPOSITION CENTER/Mike Jackson, Operations Manager
* IFYR totals as of June 30, 2013
> Contestants Entries - 917 >Event Entries - 1,572 >States - 29
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
. Staff prepared attended the Planning Commission regular meeting and presented reports.
. Staff completed a draft of a revised City code concerning drivers for hire (taxicabs) and mailed it to related companies providing service in the City of Shawnee in June. The City Commission is expected to consider the ordinance in August.
. Staff attended the Chamber of Commerce Beautification and Enhancement Committee meeting.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 35 active cases
o Derelict Vehicles: 2 active cases
o Junk/Trash: 6 active cases
o Tall Grass/Weeds: 106 active cases
* Project Updates
. Wayfinding - Staff is continuing work on a Phase 1 Wayfinding Bid Packet to include the EXPO and main entrance signs to the City. Sign companies have been contacted so that preliminary cost estimates can be known and the phase can be scaled accordingly. The expected bid time is September 2013.
. Code Revision - Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code. The Planning Commission is expecting to hold another workshop in July or August, with the expected completion of the codes expected in late-2013. The residential code section are complete, expecting final edits. Current work centers on commercial zoning designations and design standards.
. Business Licenses- Staff is working with other City Staff to finalize ordinances and procedures for the enactment (subject to City Commission approval) of a business license requirement in the City of Shawnee. More information with be forthcoming.
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Worked on implantation of budget
. Worked on capital budget
. Did monthly allocations
. Worked on year end for auditors
. Set Project management
. Bank reconciliations
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
. Preparation of minutes for July 1, 2013 City Commission and Authorities meeting
. Continued checking reports regarding water meter status
. Continued review of all city insurance policies and determination of coverage on vehicles, equipment and buildings.
. Swear in new planning commissioner
. Staff discussion regarding security cameras in customer service area
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
* Utility Billing/Customer Service
. Zone 3 billing (7/3/13)
. Meeting with staff and HD Supply regarding automatic meter reading system for PCDA meters.
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o VoIP Telephony Project - Vendor is installing VOIP / software on server
o Remote VPN Replacements - Configuring Cemetery remote
o TCM Imaging Solution Project - Training started, finance installs scheduled
o Unitrends Backup Appliance Deployment - scheduled mid-July
o Mobile Device Management Deployment - continues
o Web Server Migration - waiting
o AFIX System Replacement - Waiting on OSBI
o License Plate Reader Server component - waiting on vendor
o EOC Interactive Projector Replacement - waiting on vendor
. Continued specialty system replacement builds
. Performed physical install of Server18
. Finalized VoIP server core configuration, turned over to vendor
. Imaging System (TCM) training completed for Finance
. Debugging assistance for court remote video system
FIRE DEPARTMENT/David Short, Chief
* Suppression
Responded to 95 emergency calls broken down by type below:
. Fires: 15
. Rescue & EMS: 61
. Hazardous conditions: 0
. Service Calls: 5
. Good Intent Calls: 0
. False Alarms: 2
* Fire Prevention
Plan Reviews
. None
Permits and On-Site Inspections
. Burn Permits issued: 5
. St. Anthony Hospital (alarm system)
* Training
SFD Training Division Weekly Activity Report
Assigned Shift, Company & Individual Training:
. Fire Fighter / Technical Rescue Training @ G.C.T.C. (All Shifts) (6/26-28/13)
. 2nd Quarter Minimum Company Standards Due (10) (All Shifts) (6/30/13)
. Facility Tour @ AT&T (All Shifts) (7/10-11, 17/13)
. Review 2013 State EMS Protocols (All Shifts) (7/23-25/13)
. Physical Fitness Incentive Testing (All Shifts) (9/3-5/13)
. EMT Transitional Refresher (All Shifts) (1/13-17, 20/14)
Tentative Shift, Company & Individual Training:
. Wind-Driven Fires Class (TBD)
. EVOC (TBD)
Training Chief Activities:
. Kaplan Fire and EMS C.E.U. Program Management
. N.R.E.M.T. - C.E.U. Program Management
. Continuation Training (7) Probationary Fire Fighter's
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
. Police reports: 177 / arrests: 45
Total Citations: 149 Handwritten Citations: 13 E-Citations: 136 Percent of E-Citations: 91.28 %
. Interdiction Traffic Stop - two arrests, almost two pounds marijuana, one firearm, cash and 2011 Nissan Maxima seized
. Communications Upgrade/ Tower Project
. Meeting with Doug Walker of Walker Funeral Home on escorts
. Meeting with Jack Cantrell about St Gregory starting a Police Dept.
. Meeting with Wal-Mart on grant
. 4th of July Patrols / Lake Patrol
* Dispatch
. Dispatch managed 2170 calls (Police/Fire/EMS)
* Accreditation/Lt. King, Accreditation Manager
. Working on new hire orientation program and an officer handbook
. Reviewing In-House Recruit Training Manual from Stillwater PD and editing for our use
. Nuisance alarm letter distributed for the week: 2
. CID duties
* Evidence
. Number of evidence items brought in: 52
. Number of bicycles taken in: 1
. Number of found property items taken in: 7
. Number of found property items returned to owner: 3
. Number of items submitted to the OSBI: 18
. Number of items released from OSBI back to the dept: 8
. Number of evidence disposition files/cases cleared: 2
. Items Flagged & Pulled for Destruction: 53
o Notes: Paper work pulled on 82 Gun Cases. Moved 11 Cash Cases to Cash Storage
* CID
. 12 Cases Forwarded to CID for Review
. 5 Felony Cases Assigned / 0 Misdemeanor Cases Assigned / 4 Other Cases Assigned
. 7 Felony Cases Cleared / 0 Misdemeanor Cases Cleared / 3 Other Cases Cleared
. 3 Felonies Filed through DA's Office
. $980 Total Property Recovered
. 5 Pending Assignment (PA) Cases
. 5 Assists with Patrol and Other Agencies
* COP's Grant Program
. Grant admin meeting
. Meeting USMS
. Safe Corridor
. MATCS meeting
. Meeting with TPD
. K&T Kickapoo Motel
. Grant paperwork
. Lake patrol
* Staff
Police Officers - 59 / 3 open positions / 1 deployed on Military / 55available
. Dispatch positions - 13 / 11 available for service / 2 in training status / 2 open position
. Animal Control Positions - 4 / 3 available for service
* Animal Control
> Calls Responded: 63 >Animals Impounded: 34 >Animals reclaimed: 2 >Animals adopted: 3
. Staff Meeting.
. Conference call with Chuck Smith from OMRF, Mannford and Guymon City Managers regarding doing a session for OML this fall.
. Meeting with Jeff Bays, and Randy Smith about continuation of the Scouting FOS campaign.
. Met with Amy Perkins to discuss Presbyterian Disaster Recovery.
. Commission Meeting
. Met with Theresa Hendrix and James Bryce regarding Community Center changes.
. Met with Justin Erickson, James Bryce and Greg Price regarding Avedis Foundation grant applications.
. Met with Robert Slavens
. Met with Daniel Shaughnessy and Steve Nolen to discuss City Connect.
. Planning Commission Meeting.
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
. Kickapoo Project from the Spur to MacArthur: ODOT awarded the Kickapoo Paving Project to Haskell-Lemon Construction for a total project construction cost of $10,930,517.98 (including water line costs). Work on the project is proceeding with installation of new, larger water main(s) that will be located from outside of the street paving instead of under the paving as where the existing lines are located. Water line replacement has proceeded from the Spur to Federal Street. The underground storage tanks (UST) which were discovered have been removed by the City whom hired Sierra Environmental to perform the work. A total of four underground tanks were removed. Paving construction is scheduled to begin next week from the Spur to Independence on the southbound two lanes.
. Rehab Concrete Streets Project (FY11-12): Concrete paving work has been completed and traffic striping is scheduled to be placed by Friday, July 12, 2013. As-built quantities will be determined for final payment construction costs, and anticipate taking acceptance of project to City Commission at their first meeting in August.
. Airport Trails Project: City Commission awarded project to Bishop Paving in the amount of $633,409.90. All the asphalt is in place for the track/trail, and people are able to use the facility. The Contractor has completed driveway and handicap ramp work, track has been striped. Pre final inspections was held with punch list of items given to Contractor to correct, and the Contractor should be able to complete all work within the next two weeks..
. Federal Street Bridge Repair Project: City staff completed the design plans and specifications for the project. The project was awarded to PbX Corporation in the amount of $685,565. Construction work is in progress with deck removal of the bridge Federal Street is closed and will be closed for the next two months while bridge construction is underway. Citizens are reminded that Federal Street in that area will be closed for the next several months and traffic will be detoured up Union Street to MacArthur then back to Harrison, and vice versa.
. Bell Street Streetscape Project from Farrall to 7th: Project was awarded to All Roads Paving in the amount of $98,500. Project is approximately 95% completed, but had been put on-hold while Shawnee Municipal Authority (SMA) installs a water meter and vault. SMA completed their work and the sidewalk Contractor was back on site to complete the section between the railroad tracks. The project also includes an enhanced crosswalk at Farrall with in-paving strobe lighting, however, the light fixtures had to be backordered and should be delivered by end of next week. OGE will install decorative lighting along the east side of Bell Street upon completion of the sidewalk project, and OGE has not scheduled that work yet, its TBD.
. Main Street Streetscape Project: Preliminary design work has been started as time allows on this project. Project design will follow closely the design layout that was used on the Bell Street Streetscape Project. Preliminary design approximately 80% complete. State ODOT has announced that the City of Shawnee was approved for the $400,000 enhancement grant, and with funding from the Downtown TIFF District, 302 Street Fund, and SMA, the City should be in shape to have full funding for the project. A landscape architect will be employed to finalize irrigation and landscape plans, and the City may be able to advertise this project sometime Fall 2013.
. City Hall Parking Lot Improvements: City Commission awarded the project to All Roads Paving in the amount of $195,235.40. Project began Monday June 24, 2013. All Roads completed base stabilization on June 28, 2013, however, has not been back onsite for the past two weeks and the project site has laid idle. City has notified ALL ROADS PAVING of our concerns and that they are encouraged to get construction crews back onsite asap or the City will consider the project abandoned.
. ADA Sidewalk and Ramps Project: This project was awarded to All-Roads Paving in the amount of $127,337.75. We are targeting ramps at the intersections along 10th Street from Harrison to Bell Street. Work is in progress, and Contractor has been working intersection ramps at 10th & Union and 10th & Philadelphia.
STREETS PROJECT TASKS COMPLETED
. Repaired watercut at 2205 N. Kickapoo.(12x21)
. Repaired watercut at 1818 N. Broadway .West side
. Repaired watercut at 1818 N. Broadway. East side
. Backfilled Autumn watercut and 303 S. Dixon.
. Intake repaired at 9th & Draper West corner.
. Cleaned concrete ditch at the corner of Union & 40th.
EMERGENCY MANAGEMENT/Don Lynch, Director
. Met with FEMA and State Public Assistance Teams reference reimbursement procedures for Mutual Aid Resources
. Coordinated with various organizations concerning disaster relief and recovery efforts
. Trained debris monitor staff, met with FEMA and State officials to certify trucks and spot checked debris management operations
. Coordinated with Police Department personnel on 9-1-1 center projects.
Capital Projects Update:
. Telephone System Replacement: Servers installed. Work to begin on configuring the programming for desk sets.
. Radio System Upgrade: Working with bond council to determine appropriate funding avenue.
UTILITY DEPARTMENT/Steve Nelms, Director
* Water Treatment Plant (Staff of 10)
Average production: *MGD: 5.419 Last week: *MGD: 5.307
. Pumped 763,367,000MG to date compared to 766,535,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.450 **BOD: 11 mg/l ***TSS: 6 mg/l
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.759 **BOD: 2 mg/l ***TSS: 2.5 mg/l
. Hauled 88,000 gallons of bio-solids have been hauled so far this month
. 187,000 gallons of bio-solids were hauled in the month of June.
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
Service Calls: 28, Main Breaks: 1, Leak Checks: 8, Cut-offs: 3, Reset Water Meters: 4, Water/Sewer Line Locates: 138
. Repaired main break at 802 W. Ayre
. Disconnected two service lines at the old IGA on Beard St.
. Repaired service line at 132 N. Bell.
. Worked on shop tickets, and service orders from customer service.
* PCDA
Leak Checks: 1, Set/Reset Water Meters: 0, Meter Re-reads: 41, Water Line Locates: 12
> Total Miles: 272 Total Man Hours: 48
* Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 11 different locations
. Located/performed serviceability check on fire hydrants at 24 different locations
* Wastewater Collection (Staff of 7)
Sewer lines flushed: 20,050 ft. Flushed (year to date): 512,052 ft.
Total Service Calls: 43, Sewer Lines Checked: 23, Lift Stations Checked: 26, and Emergency Sewer Calls: 4
* Capital Projects
Utility System Master Plan-On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff has training on it Tuesday, July 9th, 2013.
Sanitary Sewer Rehab Project Various Locations (Pipe Bursting)- Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Pipe has been pulled and services attached at the 700 block of Louisa. One manhole has been replaced and backfill of services has begun.
Kimberly Sewer Lift Station Rehab, COS-SMA-13-04- Jordan Contractors was awarded the bid on February 4th, 2013. Contractor is gearing up for the job; currently waiting on other utility's to be relocated. All utilities are out of the way except cable.
Water Meters and Vault Structure Project, COS-SMA-14-06- Jordan Contractors was awarded the bid on May 6th, 2013. Estimated start date for this project is July 15th, 2013.
AIRPORT/Rex Hennen, Assistant Airport Manager
* Rainfall
The airport has received 20"+ of rain since April 1st of this year.
* Fuel Sales
June 2013 fuel sales were considerably higher than June 2012 due to more favorable weather conditions overall. Fuel sales continue to steadily increase:
. June 2012 = Avgas 2,428.33 Gallons; Jet A 188.79 Gallons
. June 2013 = Avgas 3,872.28 Gallons; Jet A 1,647.37 Gallons
* Foreign Trade Zone Application (approved)
. Working with SEDF to market the Airport's new designation
* Civil Air Patrol (CAP) National Flight Academy - July 5 - 15.
. 24 teen-age students from across the United States
. 15 instructors
. 20 support staff
. 15 CAP aircraft from surrounding states will be used for training the cadets
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 8)
. Daily cleanup route on Main St and Parks
. Mowing/weed eating in Parks/Lake
. Cleaned up after 4th of July event
. Cleaned up ROWs and creek around Expo
. Working on Park Inspections
* Cemetery Division (staff of 4)
. 3 burials last week
. Filling graves that have settled during rains
. Preparing for internments
. Resetting vandalized monuments from a week ago
. Leveling markers
* Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. 25 units in last week with 28 total repairs
. EVT schools and testing
* Shawnee Twin Lakes
. The Twin Lakes were very busy over the Holiday weekend.
. Boat ramp on Lake #1 ran out of parking. Patrons had to use the area where the old maintenance building stood and property on the North side of the road.
. Camping is slow with only 4 to 5 campsites being used.
* Wes Watkins Reservoir
. Park remains busy.
. RV sites stay full on the weekends and tent camping varies with the weather.
* Current Projects
Municipal Swimming Pool
. Architects are working on engineered drawings and bid documents. Finishing up on core sampling and survey work. Setting up for Geo sampling of the ground around the pool. Fundraising and City funding under way.
Municipal Court Offices
. Setting up meeting between contractors and court employees to set date for construction
Auditorium Exterior Restoration and Window Replacement
. Re-Bid opening on July 15th Commission Agenda.
City Hall ADA Restroom Project
. Will bid out project when capital budget is opened up
EXPOSITION CENTER/Mike Jackson, Operations Manager
* IFYR totals as of June 30, 2013
> Contestants Entries - 917 >Event Entries - 1,572 >States - 29
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
. Staff prepared attended the Planning Commission regular meeting and presented reports.
. Staff completed a draft of a revised City code concerning drivers for hire (taxicabs) and mailed it to related companies providing service in the City of Shawnee in June. The City Commission is expected to consider the ordinance in August.
. Staff attended the Chamber of Commerce Beautification and Enhancement Committee meeting.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 35 active cases
o Derelict Vehicles: 2 active cases
o Junk/Trash: 6 active cases
o Tall Grass/Weeds: 106 active cases
* Project Updates
. Wayfinding - Staff is continuing work on a Phase 1 Wayfinding Bid Packet to include the EXPO and main entrance signs to the City. Sign companies have been contacted so that preliminary cost estimates can be known and the phase can be scaled accordingly. The expected bid time is September 2013.
. Code Revision - Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code. The Planning Commission is expecting to hold another workshop in July or August, with the expected completion of the codes expected in late-2013. The residential code section are complete, expecting final edits. Current work centers on commercial zoning designations and design standards.
. Business Licenses- Staff is working with other City Staff to finalize ordinances and procedures for the enactment (subject to City Commission approval) of a business license requirement in the City of Shawnee. More information with be forthcoming.
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Worked on implantation of budget
. Worked on capital budget
. Did monthly allocations
. Worked on year end for auditors
. Set Project management
. Bank reconciliations
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
. Preparation of minutes for July 1, 2013 City Commission and Authorities meeting
. Continued checking reports regarding water meter status
. Continued review of all city insurance policies and determination of coverage on vehicles, equipment and buildings.
. Swear in new planning commissioner
. Staff discussion regarding security cameras in customer service area
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
* Utility Billing/Customer Service
. Zone 3 billing (7/3/13)
. Meeting with staff and HD Supply regarding automatic meter reading system for PCDA meters.
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o VoIP Telephony Project - Vendor is installing VOIP / software on server
o Remote VPN Replacements - Configuring Cemetery remote
o TCM Imaging Solution Project - Training started, finance installs scheduled
o Unitrends Backup Appliance Deployment - scheduled mid-July
o Mobile Device Management Deployment - continues
o Web Server Migration - waiting
o AFIX System Replacement - Waiting on OSBI
o License Plate Reader Server component - waiting on vendor
o EOC Interactive Projector Replacement - waiting on vendor
. Continued specialty system replacement builds
. Performed physical install of Server18
. Finalized VoIP server core configuration, turned over to vendor
. Imaging System (TCM) training completed for Finance
. Debugging assistance for court remote video system
FIRE DEPARTMENT/David Short, Chief
* Suppression
Responded to 95 emergency calls broken down by type below:
. Fires: 15
. Rescue & EMS: 61
. Hazardous conditions: 0
. Service Calls: 5
. Good Intent Calls: 0
. False Alarms: 2
* Fire Prevention
Plan Reviews
. None
Permits and On-Site Inspections
. Burn Permits issued: 5
. St. Anthony Hospital (alarm system)
* Training
SFD Training Division Weekly Activity Report
Assigned Shift, Company & Individual Training:
. Fire Fighter / Technical Rescue Training @ G.C.T.C. (All Shifts) (6/26-28/13)
. 2nd Quarter Minimum Company Standards Due (10) (All Shifts) (6/30/13)
. Facility Tour @ AT&T (All Shifts) (7/10-11, 17/13)
. Review 2013 State EMS Protocols (All Shifts) (7/23-25/13)
. Physical Fitness Incentive Testing (All Shifts) (9/3-5/13)
. EMT Transitional Refresher (All Shifts) (1/13-17, 20/14)
Tentative Shift, Company & Individual Training:
. Wind-Driven Fires Class (TBD)
. EVOC (TBD)
Training Chief Activities:
. Kaplan Fire and EMS C.E.U. Program Management
. N.R.E.M.T. - C.E.U. Program Management
. Continuation Training (7) Probationary Fire Fighter's
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
. Police reports: 177 / arrests: 45
Total Citations: 149 Handwritten Citations: 13 E-Citations: 136 Percent of E-Citations: 91.28 %
. Interdiction Traffic Stop - two arrests, almost two pounds marijuana, one firearm, cash and 2011 Nissan Maxima seized
. Communications Upgrade/ Tower Project
. Meeting with Doug Walker of Walker Funeral Home on escorts
. Meeting with Jack Cantrell about St Gregory starting a Police Dept.
. Meeting with Wal-Mart on grant
. 4th of July Patrols / Lake Patrol
* Dispatch
. Dispatch managed 2170 calls (Police/Fire/EMS)
* Accreditation/Lt. King, Accreditation Manager
. Working on new hire orientation program and an officer handbook
. Reviewing In-House Recruit Training Manual from Stillwater PD and editing for our use
. Nuisance alarm letter distributed for the week: 2
. CID duties
* Evidence
. Number of evidence items brought in: 52
. Number of bicycles taken in: 1
. Number of found property items taken in: 7
. Number of found property items returned to owner: 3
. Number of items submitted to the OSBI: 18
. Number of items released from OSBI back to the dept: 8
. Number of evidence disposition files/cases cleared: 2
. Items Flagged & Pulled for Destruction: 53
o Notes: Paper work pulled on 82 Gun Cases. Moved 11 Cash Cases to Cash Storage
* CID
. 12 Cases Forwarded to CID for Review
. 5 Felony Cases Assigned / 0 Misdemeanor Cases Assigned / 4 Other Cases Assigned
. 7 Felony Cases Cleared / 0 Misdemeanor Cases Cleared / 3 Other Cases Cleared
. 3 Felonies Filed through DA's Office
. $980 Total Property Recovered
. 5 Pending Assignment (PA) Cases
. 5 Assists with Patrol and Other Agencies
* COP's Grant Program
. Grant admin meeting
. Meeting USMS
. Safe Corridor
. MATCS meeting
. Meeting with TPD
. K&T Kickapoo Motel
. Grant paperwork
. Lake patrol
* Staff
Police Officers - 59 / 3 open positions / 1 deployed on Military / 55available
. Dispatch positions - 13 / 11 available for service / 2 in training status / 2 open position
. Animal Control Positions - 4 / 3 available for service
* Animal Control
> Calls Responded: 63 >Animals Impounded: 34 >Animals reclaimed: 2 >Animals adopted: 3
Staff Activity Report for June 23 - 29, 2013
CITY MANAGERS OFFICE/Brian McDougal, Manager
. Met with Senior Center manager Kate Joyce Regarding the project Heart contract.
. Met with Steelman Ests, and the Red Cross regarding water for the Mobile Home park.
. Met with Commissioner Agee, Bob Weaver and George Hand regarding the Canadian Valley foundation.
. Attended the YMCA Board Meeting.
. Attended a CVB conference in Stillwater.
. Assisted in preparation of our Glory Days celebration.
. Met with Comms Agee, Harrod and Mainord and the Downtown Merchants Association.
. Conference call with Mannford and Guymon City Managers regarding doing a session for OML this fall. Issues discussed were downtown homeless, bicycle patrol, streetscape.
. Interviews for Assistant Airport Manager.
. Preparation for the CC agenda and meeting Monday.
. Assist in continuation of the Scouting FOS campaign.
. Call(s) emails with Audrey Seigler regarding storm relief.
. Met with FAA appraiser regarding airport property appraisals
. Met with Chuck Skillings and Greg Reid regarding last minute details for the water line and site development of the new east side REACT ambulance building.
. Responded to the Mayors request
. Met with Cody Deem regarding curbside recycling and what the next step with it would be.
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
. Kickapoo Project from the Spur to MacArthur: ODOT awarded the Kickapoo Paving Project to Haskell-Lemon Construction for a total project construction cost of $10,930,517.98 (including water line costs). Work on the project is proceeding with installation of new, larger water main(s) that will be located from outside of the street paving instead of under the paving as where the exisiting lines are located. Water line replacement has proceeded from the Spur to north of Cammack. Contractor has uncovered a underground storage tank (UST) which ODOT informs the City that it is the Citys responsibility to have removed. City has employed Sierra Environmental for the tank removal operations, and since we first contacted Sierra, there have been three other underground storage tanks uncovered. The tanks seem to stradle the right-of-way line with the majority of the tank lying on private property. The property owners may be responsible for the cost of removal and cleanup. The existing
traffic signals have been taken down from the intersections of Kickapoo & the Spur and Kickapoo & Independence, and temporary signals on span wire have been erected as the Contractor is readying the section from the Spur to Independence to be able to start actual roadway construction in that area. Project is scheduled to be completed by May of 2014
. Rehab Concrete Streets Project (FY11-12): Work on Independence was halted, May 3, 2013, because the only sections remaining to be removed and replaced was right in front of Sequoyah Schools drives, and work resumed once school was out. All pavement and paving operations have been completed, with cleanup and traffic stripping remaining work. The left turn lane down the center of the street will be restriped for through traffic, there will be two lanes eastbound from Center to just past Sequoyah School. The additional lane will provide needed storage lane (parking) during school drop off and pickup periods of the day.
. Airport Trails Project: City Commission awarded project to Bishop Paving in the amount of $633,409.90. All the asphalt is in place for the track/trail, and people are able to use the facility. The Contractor has completed driveway and handicap ramp work, track has been striped. Pre final inspections was held with punch list of items given to Contractor to correct, and he will be working on those misc. items the next couple of weeks.
. Federal Street Bridge Repair Project: City staff completed the design plans and specifications for the project. The project was awarded to PbX Corporation in the amount of $685,565. All the utilities, ie, water, ONG, and OGE have moved their facilities from underneath the bridge deck and BNSF gave their final approval to the Contractors demolition plan last week, thus, Federal Street was closed beginning June 24, 2013 and work began on the bridge deck removal. Citizens are reminded that Federal Street in that area will be closed for the next several months and traffic will be detoured up Union Street to MacArthur then back to Harrison, and vice versa.
. Bell Street Streetscape Project from Farrall to 7th: Project was awarded to All Roads Paving in the amount of $98,500. Project is approximately 95% completed, but had been put on-hold while Shawnee Municipal Authority (SMA) installs a water meter and vault. SMA completed their work and the sidewalk Contractor was back on site to complete the section between the railroad tracks. The project also includes an enhanced crosswalk at Farrall with in-paving strobe lighting, however, the light fixtures had to be backordered and should be delivered by end of next week. OGE will install decorative lighting along the east side of Bell Street upon completion of the sidewalk project, and OGE has not scheduled that work yet, its TBD.
. Main Street Streetscape Project: Preliminary design work has been started as time allows on this project. Project design will follow closely the design layout that was used on the Bell Street Streetscape Project. Preliminary design approximately 80% complete. State ODOT has announced that the City of Shawnee was approved for the $400,000 enhancement grant, and with funding from the Downtown TIFF District, 302 Street Fund, and SMA, the City should be in shape to have full funding for the project. A landscape architect will be employed to finalize irrigation and landscape plans, and the City may be able to advertise this project sometime Fall 2013.
. City Hall Parking Lot Improvements: City Commission awarded the project to All Roads Paving in the amount of $195,235.40. Project began Monday June 24, 2013 and Contractor has 90 calendar days to complete. All existing pavement has been removed, and site excavated down to the design grades. Base stabilization should begin by the end of the week. Overall, project approximately 8% complete.
. ADA Sidewalk and Ramps Project: This project was awarded to All-Roads Paving in the amount of $127,337.75. We are targeting ramps at the intersections along 10th Street from Harrison to Bell Street. Work is in progress, and Contractor has been working intersection ramps at 10th & Union and 10th & Philadelphia.
STREETS PROJECT TASKS COMPLETED
. Ran patch truck 1 day. Work list of called in potholes 75% complete.
. Repaired tinhorn at Drummond and Independence.90% complete Added 18 ft of tinhorn and sealed with concrete.
. Hauled debris at lake.
. Cleared area at Parks area at lake of damaged trees.
. Cleared another area at dumpsite for debris.
EMERGENCY MANAGEMENT/Don Lynch, Director
. Met with FEMA and State Public Assistance Teams reference reimbursement procedures for Mutual Aid Resources
. Coordinated with various organizations concerning disaster relief and recovery efforts
. Trained debris monitor staff, met with FEMA and State officials to certify trucks and spot checked debris management operations
. Coordinated with Police Department personnel on 9-1-1 center projects.
Capital Projects Update:
. Telephone System Replacement: Servers installed. Work to begin on configuring the programming for desk sets.
. Radio System Upgrade: Working with bond council to determine appropriate funding avenue.
UTILITY DEPARTMENT/Steve Nelms, Director
* Water Treatment Plant (Staff of 10)
Average production: *MGD: 5.307 Last week: *MGD: 4.573
. Pumped 723,471,000MG to date compared to 722,355,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
. New blower motor was installed for filters
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.450 **BOD: 11 mg/l ***TSS: 0 mg/l
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 2.005 **BOD: 7 mg/l ***TSS: 2.5 mg/l
. Hauled 154,000 gallons of bio-solids have been hauled so far this month
. Performed routine maintenance and testing on the plant
. New pumps are installed and running 100%.
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
Service Calls: 44, Main Breaks: 2, Leak Checks: 5, Cut-offs: 3, Reset Water Meters: 7, Water/Sewer Line Locates: 233
. Repaired main break at 1102 W. Macarthur.
. Dug up 6" main at 229 N. Kickapoo and replaced old service line and reset new meter
. Worked on shop tickets, and service orders from customer service.
* PCDA
Leak Checks: 1, Set/Reset Water Meters: 0, Meter Re-reads: 1, Water Line Locates: 25
> Total Miles: 327 Total Man Hours: 72
* Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 8 different locations
. Located/performed serviceability check on fire hydrants at 24 different locations
. Repaired existing valve at the following location: Kickapoo and Main
* Wastewater Collection (Staff of 7)
Sewer lines flushed: 29,375 ft. Flushed (year to date): 492,002 ft.
Total Service Calls: 43, Sewer Lines Checked: 38, Lift Stations Checked: 18, and Emergency Sewer Calls: 3
* Capital Projects
Kimberly Sewer Lift Station Rehab -Jordan Contractors was awarded the bid on February 4, 2013. Contractor is gearing up for the job; currently waiting on other utility's to be relocated. All utilities are out of the way except cable.
Sanitary Sewer Rehab Project (Pipe Bursting) -) Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Services on the 700 block of Louisa are located and exposed. Pipe is being fused and burst on Monday July 1st, 2013.
Utility System Master Plan - On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff has training on it Tuesday, July 9th, 2013.
AIRPORT/Rex Hennen, Assistant Airport Manager
* Rainfall
The airport has received 20"+ of rain since April 1st of this year.
* Fuel Sales
May 2013 fuel sales were considerably higher than May 2012 due to more favorable weather conditions overall. Fuel sales continue to steadily increase:
. May 2012 = Avgas 1,630.51 Gallons; Jet A 631.00 Gallons
. May 2013 = Avgas 2,598.34 Gallons; Jet A 2,613.38 Gallons
* Foreign Trade Zone Application (approved)
. Working with SEDF to market the Airport's new designation
* Civil Air Patrol (CAP) National Flight Academy - July 5 - 15.
. 24 teen-age students from across the United States
. 14 instructors
. 20 support staff
. 15 CAP aircraft from surrounding states will be used for training the cadets
.PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 8)
. Daily cleanup route on Main St and Parks
. Mowing/weed eating in Parks/Lake
. Cleaned up after 4th of July event
. Took down the last tent at the GCVT
. Working on Park Inspections
* Cemetery Division (staff of 4)
. 1 burials last week
. Filling graves that have settled during rains
. Preparing for internments
. 9 monuments knocked down over the weekend
. Leveling markers
* Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. 15 units in last week with 24 total repairs
. EVT schools and testing
* Shawnee Twin Lakes
. Lake #1 has been reopened but I still stress that everyone needs to be cautious when boating.
. Isaac Walton's Park has also been reopened for swimming and camping.
. Contractor has begun debris cleanup.
* Wes Watkins Reservoir
. Park remains busy.
. No reimbursement of funds anticipated for the last fiscal year due to pipe line workers staying in the park.
* Current Projects
Municipal Swimming Pool
. Architects are working on engineered drawings and bid documents.
Glory Daze Games and Fireworks
. The Glory Daze family event was successful with many people attending. A after event meeting is being set up to discuss the logistics of the event.
Municipal Court Offices
. Setting up meeting between contractors and court employees to set date for construction
Auditorium Exterior Restoration and Window Replacement
. Re-Bid opening on July 15th Commission Agenda.
City Hall ADA Restroom Project
. Will bid out project when capital budget is opened up
EXPOSITION CENTER/Mike Jackson, Operations Manager
* IFYR totals as of June 30, 2013
> Contestants Entries - 917 >Event Entries - 1,572 >States - 29
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
. Staff is preparing to assist in the implementation of the new businesses license program in conjunction with the Finance Department. Building Division staff will ensure that new business occupancy applicants are provide with the necessary forms and comply prior to a certificate of occupancy being issued.
. The City of Shawnee has condemned 106 structures since 2011.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 37 active cases
o Derelict Vehicles: 4 active cases
o Junk/Trash: 12 active cases
o Tall Grass/Weeds: 113 active cases
* Project Updates
. Wayfinding -Staff is continuing work on a Phase 1 Wayfinding Bid Packet to include the EXPO and main entrance signs to the City. Sign companies have been contacted so that preliminary cost estimates can be known and the phase can be scaled accordingly. The expected bid time is September 2013.
. Code Revision -Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code. The Planning Commission is expecting to hold another workshop in July or August, with the expected completion of the codes expected in late-2013. The residential code section are complete, expecting final edits. Current work centers on commercial zoning designations and design standards.
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Worked with BOC concerning Finance
. Worked on year end
. Worked on new year budget implementation
. Worked on Sister Cities funding of trip
. Bank reconciliations
. Prepared document for budget import
. Worked on allocations
. Entered budget amendments
. Attended new scanning system training
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
. Preparation of agendas for City Commission and Authorities for 7/1/13 meeting.
. Filed 17 public nuisance liens with Pottawatomie County Clerk and filed 7 public nuisance lien certifications with Pottawatomie County Treasurer.
. Lunch at Expo to interview Asst. Airport Manager candidate
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
* Utility Billing/Customer Service
. Zone 2 billing (6/27/13)
. Zone 3 cutoff for non-payment of bill (6/27/13)
. Meeting with Craig of HD Supply regarding automatic meter reading for PCDA service area
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o VoIP Telephony Project - Vendor is installing VOIP / software on server
o Remote VPN Replacements - Configuring Cemetery remote
o TCM Imaging Solution Project - Training started, finance installs scheduled
o Unitrends Backup Appliance Deployment - scheduled mid-July
o Mobile Device Management Deployment - continues
o Web Server Migration - waiting
o AFIX System Replacement - Waiting on OSBI
o License Plate Reader Server component - waiting on vendor
o EOC Interactive Projector Replacement - waiting on vendor
. Continued desktop replacement builds
. Continued specialty system replacement builds
. Performed physical install of Server18
. Price quotes and orders with Vendors
. Resolved Access Control system issues with vendor
. Finalized VoIP server core configuration, turned over to vendor
. Imaging System (TCM) training completed for Finance
. Debugging assistance for court remote video system
FIRE DEPARTMENT/David Short, Chief
* Suppression
. Responded to 93 emergency calls broken down by type below:
. Fires: 8
. Rescue & EMS: 57
. Hazardous conditions: 7
. Service Calls: 6
. Good Intent Calls: 9
. False Alarms: 6
* Fire Prevention
Plan Reviews
. El Napal, 4621 N. Kickapoo (sprinkler system)
Permits and On-Site Inspections
. Burn Permits issued: 2
. City of Shawnee (firework display)
. G. E, Oil and Gas (alarm system)
. 4621 N. Kickapoo (hood system)
. Joann's Fabrics, Shawnee Mall (alarm system)
* Training
. Deputy Fire Marshal attending CLEET
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
. Police reports: 177 / arrests: 40
Total Citations: 138 Handwritten Citations: 15 E-Citations: 123 Percent of E-Citations: 89.13 %
. OACP Conference
. Communications Upgrade/ Tower Project
* Dispatch
. Dispatch managed 1864 calls (Police/Fire/EMS)
* Accreditation/Lt. King, Accreditation Manager
. Developing crime prevention presentation (fraud) for community groups
. Working on new hire orientation program and an officer handbook
. Reviewing In-House Recruit Training Manual from Stillwater PD and editing for our use
. CID duties
* Evidence
> Number of evidence items brought in: 7 > Number of evidence items released: 1
* CID
. 19 Cases Forwarded to CID for Review
. 6 Felony Cases Assigned / 0 Misdemeanor Cases Assigned / 1 Other Cases Assigned
. 8 Felony Cases Cleared / 1 Misdemeanor Cases Cleared / 3 Other Cases Cleared
. $640 Total Property Recovered
. 2 Pending Assignment (PA) Cases
. 5 Assists with Patrol and Other Agencies
* COP's Grant Program
. Attorney General's office disaster relief fraud investigation training Interview jailed suspect
. ALERRT training at CLEET
. Interview multiple CIs
. Investigate possible stalking case
. Retrieve vehicle seizures from Lincoln County
. Transport them to storage yard
. Meeting with DA Investigate
. Cultivation case
. Assist FBI with search for home invasion felony suspects
. Worked kidnapping and aggregated domestic assault case
. Served search warrant on house - one felony arrest
* Staff
Police Officers - 59 / 3 open positions / 1 deployed on Military / 55available
. Dispatch positions - 13 / 11 available for service / 2 in training status / 2 open position
. Animal Control Positions - 4 / 4 available for service
* Animal Control
> Calls Responded: 62 >Animals Impounded: 40 >Animals reclaimed: 10 >Animals adopted: 0
. Met with Senior Center manager Kate Joyce Regarding the project Heart contract.
. Met with Steelman Ests, and the Red Cross regarding water for the Mobile Home park.
. Met with Commissioner Agee, Bob Weaver and George Hand regarding the Canadian Valley foundation.
. Attended the YMCA Board Meeting.
. Attended a CVB conference in Stillwater.
. Assisted in preparation of our Glory Days celebration.
. Met with Comms Agee, Harrod and Mainord and the Downtown Merchants Association.
. Conference call with Mannford and Guymon City Managers regarding doing a session for OML this fall. Issues discussed were downtown homeless, bicycle patrol, streetscape.
. Interviews for Assistant Airport Manager.
. Preparation for the CC agenda and meeting Monday.
. Assist in continuation of the Scouting FOS campaign.
. Call(s) emails with Audrey Seigler regarding storm relief.
. Met with FAA appraiser regarding airport property appraisals
. Met with Chuck Skillings and Greg Reid regarding last minute details for the water line and site development of the new east side REACT ambulance building.
. Responded to the Mayors request
. Met with Cody Deem regarding curbside recycling and what the next step with it would be.
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
. Kickapoo Project from the Spur to MacArthur: ODOT awarded the Kickapoo Paving Project to Haskell-Lemon Construction for a total project construction cost of $10,930,517.98 (including water line costs). Work on the project is proceeding with installation of new, larger water main(s) that will be located from outside of the street paving instead of under the paving as where the exisiting lines are located. Water line replacement has proceeded from the Spur to north of Cammack. Contractor has uncovered a underground storage tank (UST) which ODOT informs the City that it is the Citys responsibility to have removed. City has employed Sierra Environmental for the tank removal operations, and since we first contacted Sierra, there have been three other underground storage tanks uncovered. The tanks seem to stradle the right-of-way line with the majority of the tank lying on private property. The property owners may be responsible for the cost of removal and cleanup. The existing
traffic signals have been taken down from the intersections of Kickapoo & the Spur and Kickapoo & Independence, and temporary signals on span wire have been erected as the Contractor is readying the section from the Spur to Independence to be able to start actual roadway construction in that area. Project is scheduled to be completed by May of 2014
. Rehab Concrete Streets Project (FY11-12): Work on Independence was halted, May 3, 2013, because the only sections remaining to be removed and replaced was right in front of Sequoyah Schools drives, and work resumed once school was out. All pavement and paving operations have been completed, with cleanup and traffic stripping remaining work. The left turn lane down the center of the street will be restriped for through traffic, there will be two lanes eastbound from Center to just past Sequoyah School. The additional lane will provide needed storage lane (parking) during school drop off and pickup periods of the day.
. Airport Trails Project: City Commission awarded project to Bishop Paving in the amount of $633,409.90. All the asphalt is in place for the track/trail, and people are able to use the facility. The Contractor has completed driveway and handicap ramp work, track has been striped. Pre final inspections was held with punch list of items given to Contractor to correct, and he will be working on those misc. items the next couple of weeks.
. Federal Street Bridge Repair Project: City staff completed the design plans and specifications for the project. The project was awarded to PbX Corporation in the amount of $685,565. All the utilities, ie, water, ONG, and OGE have moved their facilities from underneath the bridge deck and BNSF gave their final approval to the Contractors demolition plan last week, thus, Federal Street was closed beginning June 24, 2013 and work began on the bridge deck removal. Citizens are reminded that Federal Street in that area will be closed for the next several months and traffic will be detoured up Union Street to MacArthur then back to Harrison, and vice versa.
. Bell Street Streetscape Project from Farrall to 7th: Project was awarded to All Roads Paving in the amount of $98,500. Project is approximately 95% completed, but had been put on-hold while Shawnee Municipal Authority (SMA) installs a water meter and vault. SMA completed their work and the sidewalk Contractor was back on site to complete the section between the railroad tracks. The project also includes an enhanced crosswalk at Farrall with in-paving strobe lighting, however, the light fixtures had to be backordered and should be delivered by end of next week. OGE will install decorative lighting along the east side of Bell Street upon completion of the sidewalk project, and OGE has not scheduled that work yet, its TBD.
. Main Street Streetscape Project: Preliminary design work has been started as time allows on this project. Project design will follow closely the design layout that was used on the Bell Street Streetscape Project. Preliminary design approximately 80% complete. State ODOT has announced that the City of Shawnee was approved for the $400,000 enhancement grant, and with funding from the Downtown TIFF District, 302 Street Fund, and SMA, the City should be in shape to have full funding for the project. A landscape architect will be employed to finalize irrigation and landscape plans, and the City may be able to advertise this project sometime Fall 2013.
. City Hall Parking Lot Improvements: City Commission awarded the project to All Roads Paving in the amount of $195,235.40. Project began Monday June 24, 2013 and Contractor has 90 calendar days to complete. All existing pavement has been removed, and site excavated down to the design grades. Base stabilization should begin by the end of the week. Overall, project approximately 8% complete.
. ADA Sidewalk and Ramps Project: This project was awarded to All-Roads Paving in the amount of $127,337.75. We are targeting ramps at the intersections along 10th Street from Harrison to Bell Street. Work is in progress, and Contractor has been working intersection ramps at 10th & Union and 10th & Philadelphia.
STREETS PROJECT TASKS COMPLETED
. Ran patch truck 1 day. Work list of called in potholes 75% complete.
. Repaired tinhorn at Drummond and Independence.90% complete Added 18 ft of tinhorn and sealed with concrete.
. Hauled debris at lake.
. Cleared area at Parks area at lake of damaged trees.
. Cleared another area at dumpsite for debris.
EMERGENCY MANAGEMENT/Don Lynch, Director
. Met with FEMA and State Public Assistance Teams reference reimbursement procedures for Mutual Aid Resources
. Coordinated with various organizations concerning disaster relief and recovery efforts
. Trained debris monitor staff, met with FEMA and State officials to certify trucks and spot checked debris management operations
. Coordinated with Police Department personnel on 9-1-1 center projects.
Capital Projects Update:
. Telephone System Replacement: Servers installed. Work to begin on configuring the programming for desk sets.
. Radio System Upgrade: Working with bond council to determine appropriate funding avenue.
UTILITY DEPARTMENT/Steve Nelms, Director
* Water Treatment Plant (Staff of 10)
Average production: *MGD: 5.307 Last week: *MGD: 4.573
. Pumped 723,471,000MG to date compared to 722,355,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
. New blower motor was installed for filters
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.450 **BOD: 11 mg/l ***TSS: 0 mg/l
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 2.005 **BOD: 7 mg/l ***TSS: 2.5 mg/l
. Hauled 154,000 gallons of bio-solids have been hauled so far this month
. Performed routine maintenance and testing on the plant
. New pumps are installed and running 100%.
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
Service Calls: 44, Main Breaks: 2, Leak Checks: 5, Cut-offs: 3, Reset Water Meters: 7, Water/Sewer Line Locates: 233
. Repaired main break at 1102 W. Macarthur.
. Dug up 6" main at 229 N. Kickapoo and replaced old service line and reset new meter
. Worked on shop tickets, and service orders from customer service.
* PCDA
Leak Checks: 1, Set/Reset Water Meters: 0, Meter Re-reads: 1, Water Line Locates: 25
> Total Miles: 327 Total Man Hours: 72
* Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 8 different locations
. Located/performed serviceability check on fire hydrants at 24 different locations
. Repaired existing valve at the following location: Kickapoo and Main
* Wastewater Collection (Staff of 7)
Sewer lines flushed: 29,375 ft. Flushed (year to date): 492,002 ft.
Total Service Calls: 43, Sewer Lines Checked: 38, Lift Stations Checked: 18, and Emergency Sewer Calls: 3
* Capital Projects
Kimberly Sewer Lift Station Rehab -Jordan Contractors was awarded the bid on February 4, 2013. Contractor is gearing up for the job; currently waiting on other utility's to be relocated. All utilities are out of the way except cable.
Sanitary Sewer Rehab Project (Pipe Bursting) -) Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. Services on the 700 block of Louisa are located and exposed. Pipe is being fused and burst on Monday July 1st, 2013.
Utility System Master Plan - On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model. The Water Hydraulic Model has been completed; staff has training on it Tuesday, July 9th, 2013.
AIRPORT/Rex Hennen, Assistant Airport Manager
* Rainfall
The airport has received 20"+ of rain since April 1st of this year.
* Fuel Sales
May 2013 fuel sales were considerably higher than May 2012 due to more favorable weather conditions overall. Fuel sales continue to steadily increase:
. May 2012 = Avgas 1,630.51 Gallons; Jet A 631.00 Gallons
. May 2013 = Avgas 2,598.34 Gallons; Jet A 2,613.38 Gallons
* Foreign Trade Zone Application (approved)
. Working with SEDF to market the Airport's new designation
* Civil Air Patrol (CAP) National Flight Academy - July 5 - 15.
. 24 teen-age students from across the United States
. 14 instructors
. 20 support staff
. 15 CAP aircraft from surrounding states will be used for training the cadets
.PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 8)
. Daily cleanup route on Main St and Parks
. Mowing/weed eating in Parks/Lake
. Cleaned up after 4th of July event
. Took down the last tent at the GCVT
. Working on Park Inspections
* Cemetery Division (staff of 4)
. 1 burials last week
. Filling graves that have settled during rains
. Preparing for internments
. 9 monuments knocked down over the weekend
. Leveling markers
* Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. 15 units in last week with 24 total repairs
. EVT schools and testing
* Shawnee Twin Lakes
. Lake #1 has been reopened but I still stress that everyone needs to be cautious when boating.
. Isaac Walton's Park has also been reopened for swimming and camping.
. Contractor has begun debris cleanup.
* Wes Watkins Reservoir
. Park remains busy.
. No reimbursement of funds anticipated for the last fiscal year due to pipe line workers staying in the park.
* Current Projects
Municipal Swimming Pool
. Architects are working on engineered drawings and bid documents.
Glory Daze Games and Fireworks
. The Glory Daze family event was successful with many people attending. A after event meeting is being set up to discuss the logistics of the event.
Municipal Court Offices
. Setting up meeting between contractors and court employees to set date for construction
Auditorium Exterior Restoration and Window Replacement
. Re-Bid opening on July 15th Commission Agenda.
City Hall ADA Restroom Project
. Will bid out project when capital budget is opened up
EXPOSITION CENTER/Mike Jackson, Operations Manager
* IFYR totals as of June 30, 2013
> Contestants Entries - 917 >Event Entries - 1,572 >States - 29
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
. Staff is preparing to assist in the implementation of the new businesses license program in conjunction with the Finance Department. Building Division staff will ensure that new business occupancy applicants are provide with the necessary forms and comply prior to a certificate of occupancy being issued.
. The City of Shawnee has condemned 106 structures since 2011.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 37 active cases
o Derelict Vehicles: 4 active cases
o Junk/Trash: 12 active cases
o Tall Grass/Weeds: 113 active cases
* Project Updates
. Wayfinding -Staff is continuing work on a Phase 1 Wayfinding Bid Packet to include the EXPO and main entrance signs to the City. Sign companies have been contacted so that preliminary cost estimates can be known and the phase can be scaled accordingly. The expected bid time is September 2013.
. Code Revision -Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code. The Planning Commission is expecting to hold another workshop in July or August, with the expected completion of the codes expected in late-2013. The residential code section are complete, expecting final edits. Current work centers on commercial zoning designations and design standards.
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Worked with BOC concerning Finance
. Worked on year end
. Worked on new year budget implementation
. Worked on Sister Cities funding of trip
. Bank reconciliations
. Prepared document for budget import
. Worked on allocations
. Entered budget amendments
. Attended new scanning system training
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
. Preparation of agendas for City Commission and Authorities for 7/1/13 meeting.
. Filed 17 public nuisance liens with Pottawatomie County Clerk and filed 7 public nuisance lien certifications with Pottawatomie County Treasurer.
. Lunch at Expo to interview Asst. Airport Manager candidate
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
* Utility Billing/Customer Service
. Zone 2 billing (6/27/13)
. Zone 3 cutoff for non-payment of bill (6/27/13)
. Meeting with Craig of HD Supply regarding automatic meter reading for PCDA service area
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o VoIP Telephony Project - Vendor is installing VOIP / software on server
o Remote VPN Replacements - Configuring Cemetery remote
o TCM Imaging Solution Project - Training started, finance installs scheduled
o Unitrends Backup Appliance Deployment - scheduled mid-July
o Mobile Device Management Deployment - continues
o Web Server Migration - waiting
o AFIX System Replacement - Waiting on OSBI
o License Plate Reader Server component - waiting on vendor
o EOC Interactive Projector Replacement - waiting on vendor
. Continued desktop replacement builds
. Continued specialty system replacement builds
. Performed physical install of Server18
. Price quotes and orders with Vendors
. Resolved Access Control system issues with vendor
. Finalized VoIP server core configuration, turned over to vendor
. Imaging System (TCM) training completed for Finance
. Debugging assistance for court remote video system
FIRE DEPARTMENT/David Short, Chief
* Suppression
. Responded to 93 emergency calls broken down by type below:
. Fires: 8
. Rescue & EMS: 57
. Hazardous conditions: 7
. Service Calls: 6
. Good Intent Calls: 9
. False Alarms: 6
* Fire Prevention
Plan Reviews
. El Napal, 4621 N. Kickapoo (sprinkler system)
Permits and On-Site Inspections
. Burn Permits issued: 2
. City of Shawnee (firework display)
. G. E, Oil and Gas (alarm system)
. 4621 N. Kickapoo (hood system)
. Joann's Fabrics, Shawnee Mall (alarm system)
* Training
. Deputy Fire Marshal attending CLEET
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
. Police reports: 177 / arrests: 40
Total Citations: 138 Handwritten Citations: 15 E-Citations: 123 Percent of E-Citations: 89.13 %
. OACP Conference
. Communications Upgrade/ Tower Project
* Dispatch
. Dispatch managed 1864 calls (Police/Fire/EMS)
* Accreditation/Lt. King, Accreditation Manager
. Developing crime prevention presentation (fraud) for community groups
. Working on new hire orientation program and an officer handbook
. Reviewing In-House Recruit Training Manual from Stillwater PD and editing for our use
. CID duties
* Evidence
> Number of evidence items brought in: 7 > Number of evidence items released: 1
* CID
. 19 Cases Forwarded to CID for Review
. 6 Felony Cases Assigned / 0 Misdemeanor Cases Assigned / 1 Other Cases Assigned
. 8 Felony Cases Cleared / 1 Misdemeanor Cases Cleared / 3 Other Cases Cleared
. $640 Total Property Recovered
. 2 Pending Assignment (PA) Cases
. 5 Assists with Patrol and Other Agencies
* COP's Grant Program
. Attorney General's office disaster relief fraud investigation training Interview jailed suspect
. ALERRT training at CLEET
. Interview multiple CIs
. Investigate possible stalking case
. Retrieve vehicle seizures from Lincoln County
. Transport them to storage yard
. Meeting with DA Investigate
. Cultivation case
. Assist FBI with search for home invasion felony suspects
. Worked kidnapping and aggregated domestic assault case
. Served search warrant on house - one felony arrest
* Staff
Police Officers - 59 / 3 open positions / 1 deployed on Military / 55available
. Dispatch positions - 13 / 11 available for service / 2 in training status / 2 open position
. Animal Control Positions - 4 / 4 available for service
* Animal Control
> Calls Responded: 62 >Animals Impounded: 40 >Animals reclaimed: 10 >Animals adopted: 0
Wednesday, July 10, 2013
Municipal Court lunch hours for Thursday, July 11th, and Friday, July 12th, 2013 only.
Shawnee Municipal Court will be closed for lunch between 11:00am and 12:00pm on Thursday, July 11th, 2013 and Friday, July 12th, 2013 only.<br>
<br>
Remember you can pay online by following the online payments button on the bottom left. <br>
<br>
We appreciate your understanding.
<br>
Remember you can pay online by following the online payments button on the bottom left. <br>
<br>
We appreciate your understanding.
Tuesday, July 9, 2013
Shawnee Beautification Committee Agenda For July
AGENDA<br>
Shawnee Beautification Committee<br>
July 11, 2013 - 4:00 PM<br>
Shawnee City Hall Emergency Operation Center Conference Room<br>
<br>
1)Call to Order.<br>
<br>
2) Roll Call and Declaration of a Quorum.<br>
<br>
3) Approval of Minutes for JUNE 2013.<br>
<br>
4) Update on conditions on Harrison Street bed. (Tom Terry)<br>
<br>
5) Discussion on finalizing entries for Shawnee Beautification Contest. (Tom Terry)<br>
<br>
6) Discussion on schedule for replacing Bell Street Pots. (Tom Terry)<br>
<br>
7) Discussion of Tree Ordinance. (James Bryce)<br>
<br>
8) Old Business. <br>
<br>
9) New Business.<br>
<br>
10) Comments.<br>
<br>
11) Adjournment<br>
<br>
Shawnee Beautification Committee<br>
July 11, 2013 - 4:00 PM<br>
Shawnee City Hall Emergency Operation Center Conference Room<br>
<br>
1)Call to Order.<br>
<br>
2) Roll Call and Declaration of a Quorum.<br>
<br>
3) Approval of Minutes for JUNE 2013.<br>
<br>
4) Update on conditions on Harrison Street bed. (Tom Terry)<br>
<br>
5) Discussion on finalizing entries for Shawnee Beautification Contest. (Tom Terry)<br>
<br>
6) Discussion on schedule for replacing Bell Street Pots. (Tom Terry)<br>
<br>
7) Discussion of Tree Ordinance. (James Bryce)<br>
<br>
8) Old Business. <br>
<br>
9) New Business.<br>
<br>
10) Comments.<br>
<br>
11) Adjournment<br>
<br>
Tuesday, July 2, 2013
Trash schedule for July 4th and 5th.
Central Disposal will be closed on Thursday, July 4th, 2013. The trash schedule for Thursday and Friday will run a day late. For example: if your trash is normally picked up on Thursday, it will be picked up on Friday. Friday will be picked up on Saturday. This will apply to the Bulk Waste Schedule as well.
Water Quality Report is available for viewing.
The City of Shawnee 2013 Water Quality Report is now available online for viewing. Click the link below to view it. (A hard copy of the 2013 Water Quality Report were mailed out in the May-June water bills as well.)
Monday, July 1, 2013
Staff Activity Report for June 16 - 22, 2013
CITY MANAGERS OFFICE/Brian McDougal, Manager
. Met with Senior Center manager Kate Joyce Regarding the project Heart contract.
. Met with Steelman Ests, and the Red Cross regarding water for the Mobile Home park.
. Met with Commissioner Agee, Bob Weaver and George Hand regarding the Canadian Valley foundation.
. Attended the YMCA Board Meeting.
. Attended a CVB conference in Stillwater.
. Assisted in preparation of our Glory Days celebration.
. Met with Comms Agee, Harrod and Mainord and the Downtown Merchants Association.
. Conference call with Mannford and Guymon City Managers regarding doing a session for OML this fall. Issues discussed were downtown homeless, bicycle patrol, streetscape.
. Interviews for Assistant Airport Manager.
. Preparation for the CC agenda and meeting Monday.
. Assist in continuation of the Scouting FOS campaign.
. Call(s) emails with Audrey Seigler regarding storm relief.
. Met with FAA appraiser regarding airport property appraisals
. Met with Chuck Skillings and Greg Reid regarding last minute details for the water line and site development of the new east side REACT ambulance building.
. Responded to the Mayors request
. Met with Cody Deem regarding curbside recycling and what the next step with it would be.
<HR>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
* Kickapoo Street Widening Project
. ODOT awarded this project to Haskell-Lemon Construction for a total project construction cost of $10,930,517.98 (including water line costs). Work on the project is proceeding with installation of new, larger water main(s) that will be located from outside of the street paving instead of under the paving as where the existing lines are located. Water line replacement has proceeded from the Spur to north of Elizabeth. Contractor has uncovered an underground storage tank (UST) which ODOT informs the City that it is the Citys responsibility to have removed. City is currently working with a Contractor certified by the Oklahoma Corporation Commission (OCC) to submit a cost proposal to the City for consideration. The existing traffic signals have been taken down from the intersections of Kickapoo & the Spur and Kickapoo & Independence, and temporary signals on span wire have been erected as the Contractor is readying the section from the Spur to Independence to be able to start
actual roadway construction in that area. Project is scheduled to be completed by May of 2014
* Airport Trails Project
. City Commission awarded project to Bishop Paving in the amount of $633,409.90. All the asphalt is in place for the track/trail, and people are able to use the facility. The Contractor has completed driveway and handicap ramp work, track has been striped. Pre final inspections was held with punch list of items given to Contractor to correct, and he will be working on those misc items the next couple of weeks.
* Rehab Concrete Streets Project (FY11-12)
. Work on Independence was halted, May 3, 2013, because the only sections remaining to be removed and replaced was right in front of Sequoyah Schools drives, and work resumed once school was out. All pavement and paving operations have been completed, with cleanup and traffic stripping remaining work. The left turn lane down the center of the street will be restriped for through traffic, there will be two lanes eastbound from Center to just past Sequoyah School. The additional lane will provide needed storage lane (parking) during school drop off and pickup periods of the day.
* ADA Sidewalk and Ramps Project
. This project was awarded to All-Roads Paving in the amount of $127,337.75. We are targeting ramps at the intersections along 10th Street from Harrison to Bell Street. Work is in progress, and Contractor has been working intersection ramps at 10th & Union and 10th & Philadelphia.
* Federal Street Bridge Repair Project
. City staff completed the design plans and specifications for the project. The project was awarded to PbX Corporation in the amount of $685,565. All the utilities, i.e., water, ONG, and OGE have moved their facilities from underneath the bridge deck and BNSF gave their final approval to the Contractors demolition plan last week, thus, Federal Street was closed beginning June 24, 2013 and work began on the bridge deck removal. Citizens are reminded that Federal Street in that area will be closed for the next several months and traffic will be detoured up Union Street to MacArthur then back to Harrison, and vice versa.
* Bell Street Streetscape Project (from Farrall to 7th Street)
. Project was awarded to All Roads Paving in the amount of $98,500. Project is approximately 95% completed, but had been put on-hold while Shawnee Municipal Authority (SMA) installs a water meter and vault. SMA completed their work and the sidewalk Contractor was back on site to complete the section between the railroad tracks. The project also includes an enhanced crosswalk at Farrall with in-paving strobe lighting, however, the light fixtures had to be backordered and should be delivered by end of next week. OGE will install decorative lighting along the east side of Bell Street upon completion of the sidewalk project, and OGE has not scheduled that work yet, its TBD.
* City Hall Parking Lot Improvements
. City Commission awarded the project to All Roads Paving in the amount of $195,235.40. Project began Monday June 24, 2013 and Contractor has 90 calendar days to complete. All existing pavement has been removed, and site excavated down to the design grades. Base stabilization should begin by the end of the week. Overall, project approximately 8% complete.
* Main Street Streetscape Project
. Preliminary design work has been started as time allows on this project. Project design will follow closely the design layout that was used on the Bell Street Streetscape Project. Preliminary design approximately 80% complete. State ODOT has announced that the City of Shawnee was approved for the $400,000 enhancement grant, and with funding from the Downtown TIFF District, 302 Street Fund, and SMA, the City should be in shape to have full funding for the project. A landscape architect will be employed to finalize irrigation and landscape plans, and the City may be able to advertise this project sometime Fall 2013.
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director (No change to projects this week)
Capital Projects Update:
. Vendor installed wiring for connection of new phones switch server to existing IT router and for new phone installation locations.
. Motorola sales and engineering staff met with City Manager, City Treasurer, and Police and Fire Department officials to discuss formal proposal on equipment for radio system upgrades.
<HR>
UTILITY DEPARTMENT/Steve Nelms, Director
* Water Treatment Plant (Staff of 10)
Average production: *MGD: 4.573 Last week: *MGD: 4.366
. Pumped 684,359,000MG to date compared to 682,471,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.521 **BOD: 15 mg/l ***TSS: 0 mg/l
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 2.071 **BOD: 2.0 mg/l ***TSS: 2.5 mg/l
. Hauled 27,500 gallons of bio-solids have been hauled so far this month
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
Service Calls: 81, Main Breaks: 1, Leak Checks: 19, Cut-offs Replaced: 4, Reset Water Meters: 11, Water/Sewer Line Locates: 202
. Repaired main break at 1907 N. Market.
. Repaired service line at 914 N. Tucker.
. Hauled 10 loads of gravel to WTP to cover the 30' water main in creek.
. Assisted contractors at the Shawnee Mill as they cut and capped line running under Shawnee Mill.
. Worked on shop tickets, and service orders from customer service.
* PCDA
Leak Checks: 1, Set/Reset Water Meters: 2, Meter Re-reads: 1, Water Line Locates: 15
> Total Miles: 154 Total Man Hours: 20
* Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 12 different locations
. Located/performed serviceability check on fire hydrants at 16 different locations
. Repaired existing valve at the following location: Kickapoo and Cammack
. Repaired/rebuilt fire hydrant at the following location: Main and McKinley
* Wastewater Collection (Staff of 7)
Sewer lines flushed: 21,025 ft. Flushed (year to date): 462,627 ft.
Total Service Calls: 40, Sewer Lines Checked: 23, Lift Stations Checked: 22, and Emergency Sewer Calls: 2
* Capital Projects
Kimberly Sewer Lift Station Rehab -Jordan Contractors was awarded the bid on February 4, 2013. Contractor is gearing up for the job; currently waiting on other utility's to be relocated. All utilities are out of the way except cable.
Sanitary Sewer Rehab Project (Pipe Bursting) -) Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. The next burst will be an emergency burst at the 700 block of Louisa. It will be approximately 500 ft with the replacement of one manhole.
Utility System Master Plan - On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model.
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Rainfall
The airport has received 20"+ of rain since April 1st of this year.
* Fuel Sales
May 2013 fuel sales were considerably higher than May 2012 due to more favorable weather conditions overall. Fuel sales continue to steadily increase:
. May 2012 = Avgas 1,630.51 Gallons; Jet A 631.00 Gallons
. May 2013 = Avgas 2,598.34 Gallons; Jet A 2,613.38 Gallons
* Foreign Trade Zone Application (approved)
. Working with SEDF to market the Airport's new designation
* Civil Air Patrol (CAP) National Flight Academy - July 5 - 15.
. 24 teen-age students from across the United States
. 14 instructors
. 20 support staff
. 15 CAP aircraft from surrounding states will be used for training the cadets
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 8)
. Daily cleanup route on Main St and Parks
. Mowing in Parks/Lake
. Working on Park Inspections
. Cleaned up after Juneteenth
. Opened up Isaac Walton's Park at Lake
. Cleaning up tornado damage at Lake
* Cemetery Division (staff of 4)
. 1 burials last week
. Cleaning up tree debris in the Cemetery
. Filling graves that have settled during rains
. Preparing for internments
. Leveling markers
* Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. 34 units in last week with 46 total repairs
. EVT schools and testing
* Shawnee Twin Lakes
. Lake #1 has been reopened but I still stress that everyone needs to be cautious when boating.
. Isaac Walton's Park has also been reopened for swimming and camping.
* Wes Watkins Reservoir
. All boat ramps remain open. All campgrounds are busy.
. We are setting a date for our quarterly meeting.
* Current Projects
Municipal Swimming Pool
. Architects have begun the engineered drawings and bid sheets. Meeting set up for June 25th in Shawnee.
Glory Daze Games and Fireworks
. Event is set for June 29th at the Expo Center from 3:00 pm till fireworks are over. The funds raised for Glory Daze is expected to be around $40,000. Work continues to make arrangements and items that will be needed secured.
This event is going to be strictly family oriented with entertainment for children and adults. Scheduled entertainment includes live music, magicians, sack races, clowns, face painting, soloists, etc. We will also have a mini air show with vintage war planes, a reenactment of WWII jumpers, skydivers, and model airplane demonstrations. And because it's Independence Day, we will go out of our way to honor veterans and fallen soldiers with a 21-gun salute and other patriotic events. The VFW and DAV are totally aware of Glory Daze and are participating in a big way. Western Enterprises who is providing the pyrotechnics is one of the most reputable companies in the country, having done two Olympics, Disney Land, Disney World and other big and impressive events.
Municipal Court Offices
. Will choose a contractor this week and begin the scheduling process for the work to begin
Auditorium Exterior Restoration and Window Replacement
. Bid opening is on the June 10, 2013 Commission Meeting
City Hall ADA Restroom Project
. We plan to re-budget funds in the coming Fiscal Year. We plan to take bids on this just after the new budget is approved.
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
* IFYR totals as of June 19, 2013
> Contestants Entries - 835 >Event Entries - 1,454 >States - 28
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
. Staff prepared materials for the City Commission meeting.
. Staff prepared a report for the Shawnee Zoning Board of Adjustment.
. Staff completed a draft of a revised City code concerning drivers for hire (taxicabs).
. Staff is preparing to assist in the implementation of the new businesses license program in conjunction with the Finance Department. Building Division staff will ensure that new business occupancy applicants are provide with the necessary forms and comply prior to a certificate of occupancy being issued.
. Staff held nuisance abatement hearings on June 13 and two structures were condemned.
. The City of Shawnee has condemned 106 structures since 2011.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 37 active cases
o Derelict Vehicles: 4 active cases
o Junk/Trash: 12 active cases
o Tall Grass/Weeds: 113 active cases
* Project Updates
. Wayfinding -Staff is continuing work on a Phase 1 Wayfinding Bid Packet to include the EXPO and main entrance signs to the City. Sign companies have been contacted so that preliminary cost estimates can be known and the phase can be scaled accordingly. The expected bid time is September 2013.
. Code Revision -Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code. The Planning Commission is expecting to hold another workshop in July or August, with the expected completion of the codes expected in late-2013. The residential code section are complete, expecting final edits. Current work centers on commercial zoning designations and design standards.
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Began work on year end
. Worked on bank statements
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
. Preparation of minutes for City Commission and Authorities for 6/17/13 meeting.
. Staff attended pension choice meetings.
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
* Utility Billing/Customer Service
. Zone 2 cut-off for non-payment (6/20/13)
. Zone 1 billing (6/19/13)
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o VoIP Telephony Project - Server Configuration begun
o Remote VPN Replacements - FS3/Airport Deployed
o Airport WiFi/Hotspot/Captured Portal replacement - Deployed
o TCM Imaging Solution Project - Training Next Week
o Unitrends Backup Appliance Deployment
o Fire Dashboard Deployment - Deployed
o Mobile Device Management Deployment
o Web Server Migration
o AFIX System Replacement - Waiting on OSBI
. Performed basic build of Server18
. Review / advise Municipal Court in regard to video conference system
o Was advised COS IT could not review end point connection / equipment at County Jail
o Advised court nothing more IT can accomplish at this time
. Updated Firehouse software to newest version
. Continued work with OSBI on AFIX system - they do not support 64bit
. Deployed new router / VPN firewall for Fire Station 3, test and validate
. Deployed Fire Dashboard display system at Fire Station 3
. Deployed new router / VPN firewall for Shawnee Airport, test and validate
. Deployed new open WiFi for Shawnee Airport visitor use
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
. Responded to 103 emergency calls broken down by type below:
. Fires: 8
. Rescue & EMS: 68
. Hazardous conditions: 5
. Service Calls: 2
. Good Intent Calls: 15
. False Alarms: 4
. Special Incident: 1
* Fire Prevention
Plan Reviews
. Joann Fabric, 4901 N. Kickapoo (sprinkler system)
Follow-up Inspection:
. YMCA Daycare, 700 W. Saratoga
Investigations:
. Hazel Del and Kings Road (structure fire)
Permits and On-Site Inspections
. Burn Permits issued: 4
. Joann's Fabrics, Shawnee Mall (suppression system)
. Joann's Fabrics, Shawnee Mall (alarm system)
* Training
. Deputy Fire Marshal attending CLEET
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
. Police reports: 135 / arrests: 28
Total Citations: 98 Handwritten Citations: 28 E-Citations: 70 Percent of E-Citations: 71.43 %
. Police Foundation Meeting
. County E911 meeting
. Notice of grant equipment from Dept of Homeland Security
* Dispatch
. Dispatch managed 1710 calls (Police/Fire/EMS)
* Accreditation/Lt. King, Accreditation Manager
. Developing crime prevention presentation (fraud) for community groups
. Working on new hire orientation program and an officer handbook
. Reviewing In-House Recruit Training Manual from Stillwater PD and editing for our use
. CID duties
* Evidence
> Number of evidence items brought in: 5 > Number of evidence items released: 2
* CID
. 16 Cases Forwarded to CID for Review
. 9 Felony Cases Assigned / 1 Misdemeanor Cases Assigned / 0 Other Cases Assigned
. 3 Felony Cases Cleared / 0 Misdemeanor Cases Cleared / 1 Other Cases Cleared
. $2,145.78 Total Property Recovered
. 5 Pending Assignment (PA) Cases
. 5 Assists with Patrol and Other Agencies
New Cases -
. Shawnee - 1 cell phone
. Task Force - 3 cell phone
Completed Cases -
. Tecumseh - 1 cell phone
. Task Force - 3 cell phones
Total Working Cases -
. Shawnee - 1 cell phone
* COP's Grant Program
. Conducted drug house surveillance
. Prepared and served search warrant on Drug house
. Arrested 2 for possession of CDS
. Possession of firearm in commission of a felony
. Unlawful use of telecommunication device to facilitate a felony
. Possession of drug, Special Ops BDUs, Paraphernalia
. Wrote and served search warrant on phone
. Conducted face book surveillance
. Interview informants
. Took evidence to the lab meeting with UCO forensic lab reference
. Evidence meeting with Tecumseh PD re: drug dealers Arrest one for felony warrants
. Interviewed suspected drug dealers
* Staff
Police Officers - 59 / 3 open positions / 1 deployed on Military / 558available
. Dispatch positions - 13 / 11 available for service / 2 in training status / 2 open position
. Animal Control Positions - 4 / 4 available for service
* Animal Control
> Calls Responded: 73 >Animals Impounded: 36 >Animals reclaimed: 1 >Animals adopted: 5
. Met with Senior Center manager Kate Joyce Regarding the project Heart contract.
. Met with Steelman Ests, and the Red Cross regarding water for the Mobile Home park.
. Met with Commissioner Agee, Bob Weaver and George Hand regarding the Canadian Valley foundation.
. Attended the YMCA Board Meeting.
. Attended a CVB conference in Stillwater.
. Assisted in preparation of our Glory Days celebration.
. Met with Comms Agee, Harrod and Mainord and the Downtown Merchants Association.
. Conference call with Mannford and Guymon City Managers regarding doing a session for OML this fall. Issues discussed were downtown homeless, bicycle patrol, streetscape.
. Interviews for Assistant Airport Manager.
. Preparation for the CC agenda and meeting Monday.
. Assist in continuation of the Scouting FOS campaign.
. Call(s) emails with Audrey Seigler regarding storm relief.
. Met with FAA appraiser regarding airport property appraisals
. Met with Chuck Skillings and Greg Reid regarding last minute details for the water line and site development of the new east side REACT ambulance building.
. Responded to the Mayors request
. Met with Cody Deem regarding curbside recycling and what the next step with it would be.
<HR>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
* Kickapoo Street Widening Project
. ODOT awarded this project to Haskell-Lemon Construction for a total project construction cost of $10,930,517.98 (including water line costs). Work on the project is proceeding with installation of new, larger water main(s) that will be located from outside of the street paving instead of under the paving as where the existing lines are located. Water line replacement has proceeded from the Spur to north of Elizabeth. Contractor has uncovered an underground storage tank (UST) which ODOT informs the City that it is the Citys responsibility to have removed. City is currently working with a Contractor certified by the Oklahoma Corporation Commission (OCC) to submit a cost proposal to the City for consideration. The existing traffic signals have been taken down from the intersections of Kickapoo & the Spur and Kickapoo & Independence, and temporary signals on span wire have been erected as the Contractor is readying the section from the Spur to Independence to be able to start
actual roadway construction in that area. Project is scheduled to be completed by May of 2014
* Airport Trails Project
. City Commission awarded project to Bishop Paving in the amount of $633,409.90. All the asphalt is in place for the track/trail, and people are able to use the facility. The Contractor has completed driveway and handicap ramp work, track has been striped. Pre final inspections was held with punch list of items given to Contractor to correct, and he will be working on those misc items the next couple of weeks.
* Rehab Concrete Streets Project (FY11-12)
. Work on Independence was halted, May 3, 2013, because the only sections remaining to be removed and replaced was right in front of Sequoyah Schools drives, and work resumed once school was out. All pavement and paving operations have been completed, with cleanup and traffic stripping remaining work. The left turn lane down the center of the street will be restriped for through traffic, there will be two lanes eastbound from Center to just past Sequoyah School. The additional lane will provide needed storage lane (parking) during school drop off and pickup periods of the day.
* ADA Sidewalk and Ramps Project
. This project was awarded to All-Roads Paving in the amount of $127,337.75. We are targeting ramps at the intersections along 10th Street from Harrison to Bell Street. Work is in progress, and Contractor has been working intersection ramps at 10th & Union and 10th & Philadelphia.
* Federal Street Bridge Repair Project
. City staff completed the design plans and specifications for the project. The project was awarded to PbX Corporation in the amount of $685,565. All the utilities, i.e., water, ONG, and OGE have moved their facilities from underneath the bridge deck and BNSF gave their final approval to the Contractors demolition plan last week, thus, Federal Street was closed beginning June 24, 2013 and work began on the bridge deck removal. Citizens are reminded that Federal Street in that area will be closed for the next several months and traffic will be detoured up Union Street to MacArthur then back to Harrison, and vice versa.
* Bell Street Streetscape Project (from Farrall to 7th Street)
. Project was awarded to All Roads Paving in the amount of $98,500. Project is approximately 95% completed, but had been put on-hold while Shawnee Municipal Authority (SMA) installs a water meter and vault. SMA completed their work and the sidewalk Contractor was back on site to complete the section between the railroad tracks. The project also includes an enhanced crosswalk at Farrall with in-paving strobe lighting, however, the light fixtures had to be backordered and should be delivered by end of next week. OGE will install decorative lighting along the east side of Bell Street upon completion of the sidewalk project, and OGE has not scheduled that work yet, its TBD.
* City Hall Parking Lot Improvements
. City Commission awarded the project to All Roads Paving in the amount of $195,235.40. Project began Monday June 24, 2013 and Contractor has 90 calendar days to complete. All existing pavement has been removed, and site excavated down to the design grades. Base stabilization should begin by the end of the week. Overall, project approximately 8% complete.
* Main Street Streetscape Project
. Preliminary design work has been started as time allows on this project. Project design will follow closely the design layout that was used on the Bell Street Streetscape Project. Preliminary design approximately 80% complete. State ODOT has announced that the City of Shawnee was approved for the $400,000 enhancement grant, and with funding from the Downtown TIFF District, 302 Street Fund, and SMA, the City should be in shape to have full funding for the project. A landscape architect will be employed to finalize irrigation and landscape plans, and the City may be able to advertise this project sometime Fall 2013.
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director (No change to projects this week)
Capital Projects Update:
. Vendor installed wiring for connection of new phones switch server to existing IT router and for new phone installation locations.
. Motorola sales and engineering staff met with City Manager, City Treasurer, and Police and Fire Department officials to discuss formal proposal on equipment for radio system upgrades.
<HR>
UTILITY DEPARTMENT/Steve Nelms, Director
* Water Treatment Plant (Staff of 10)
Average production: *MGD: 4.573 Last week: *MGD: 4.366
. Pumped 684,359,000MG to date compared to 682,471,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 1.521 **BOD: 15 mg/l ***TSS: 0 mg/l
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 2.071 **BOD: 2.0 mg/l ***TSS: 2.5 mg/l
. Hauled 27,500 gallons of bio-solids have been hauled so far this month
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
Service Calls: 81, Main Breaks: 1, Leak Checks: 19, Cut-offs Replaced: 4, Reset Water Meters: 11, Water/Sewer Line Locates: 202
. Repaired main break at 1907 N. Market.
. Repaired service line at 914 N. Tucker.
. Hauled 10 loads of gravel to WTP to cover the 30' water main in creek.
. Assisted contractors at the Shawnee Mill as they cut and capped line running under Shawnee Mill.
. Worked on shop tickets, and service orders from customer service.
* PCDA
Leak Checks: 1, Set/Reset Water Meters: 2, Meter Re-reads: 1, Water Line Locates: 15
> Total Miles: 154 Total Man Hours: 20
* Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 12 different locations
. Located/performed serviceability check on fire hydrants at 16 different locations
. Repaired existing valve at the following location: Kickapoo and Cammack
. Repaired/rebuilt fire hydrant at the following location: Main and McKinley
* Wastewater Collection (Staff of 7)
Sewer lines flushed: 21,025 ft. Flushed (year to date): 462,627 ft.
Total Service Calls: 40, Sewer Lines Checked: 23, Lift Stations Checked: 22, and Emergency Sewer Calls: 2
* Capital Projects
Kimberly Sewer Lift Station Rehab -Jordan Contractors was awarded the bid on February 4, 2013. Contractor is gearing up for the job; currently waiting on other utility's to be relocated. All utilities are out of the way except cable.
Sanitary Sewer Rehab Project (Pipe Bursting) -) Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting has been completed on Red Rock Street. The next burst will be an emergency burst at the 700 block of Louisa. It will be approximately 500 ft with the replacement of one manhole.
Utility System Master Plan - On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model.
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Rainfall
The airport has received 20"+ of rain since April 1st of this year.
* Fuel Sales
May 2013 fuel sales were considerably higher than May 2012 due to more favorable weather conditions overall. Fuel sales continue to steadily increase:
. May 2012 = Avgas 1,630.51 Gallons; Jet A 631.00 Gallons
. May 2013 = Avgas 2,598.34 Gallons; Jet A 2,613.38 Gallons
* Foreign Trade Zone Application (approved)
. Working with SEDF to market the Airport's new designation
* Civil Air Patrol (CAP) National Flight Academy - July 5 - 15.
. 24 teen-age students from across the United States
. 14 instructors
. 20 support staff
. 15 CAP aircraft from surrounding states will be used for training the cadets
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 8)
. Daily cleanup route on Main St and Parks
. Mowing in Parks/Lake
. Working on Park Inspections
. Cleaned up after Juneteenth
. Opened up Isaac Walton's Park at Lake
. Cleaning up tornado damage at Lake
* Cemetery Division (staff of 4)
. 1 burials last week
. Cleaning up tree debris in the Cemetery
. Filling graves that have settled during rains
. Preparing for internments
. Leveling markers
* Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. 34 units in last week with 46 total repairs
. EVT schools and testing
* Shawnee Twin Lakes
. Lake #1 has been reopened but I still stress that everyone needs to be cautious when boating.
. Isaac Walton's Park has also been reopened for swimming and camping.
* Wes Watkins Reservoir
. All boat ramps remain open. All campgrounds are busy.
. We are setting a date for our quarterly meeting.
* Current Projects
Municipal Swimming Pool
. Architects have begun the engineered drawings and bid sheets. Meeting set up for June 25th in Shawnee.
Glory Daze Games and Fireworks
. Event is set for June 29th at the Expo Center from 3:00 pm till fireworks are over. The funds raised for Glory Daze is expected to be around $40,000. Work continues to make arrangements and items that will be needed secured.
This event is going to be strictly family oriented with entertainment for children and adults. Scheduled entertainment includes live music, magicians, sack races, clowns, face painting, soloists, etc. We will also have a mini air show with vintage war planes, a reenactment of WWII jumpers, skydivers, and model airplane demonstrations. And because it's Independence Day, we will go out of our way to honor veterans and fallen soldiers with a 21-gun salute and other patriotic events. The VFW and DAV are totally aware of Glory Daze and are participating in a big way. Western Enterprises who is providing the pyrotechnics is one of the most reputable companies in the country, having done two Olympics, Disney Land, Disney World and other big and impressive events.
Municipal Court Offices
. Will choose a contractor this week and begin the scheduling process for the work to begin
Auditorium Exterior Restoration and Window Replacement
. Bid opening is on the June 10, 2013 Commission Meeting
City Hall ADA Restroom Project
. We plan to re-budget funds in the coming Fiscal Year. We plan to take bids on this just after the new budget is approved.
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
* IFYR totals as of June 19, 2013
> Contestants Entries - 835 >Event Entries - 1,454 >States - 28
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
. Staff prepared materials for the City Commission meeting.
. Staff prepared a report for the Shawnee Zoning Board of Adjustment.
. Staff completed a draft of a revised City code concerning drivers for hire (taxicabs).
. Staff is preparing to assist in the implementation of the new businesses license program in conjunction with the Finance Department. Building Division staff will ensure that new business occupancy applicants are provide with the necessary forms and comply prior to a certificate of occupancy being issued.
. Staff held nuisance abatement hearings on June 13 and two structures were condemned.
. The City of Shawnee has condemned 106 structures since 2011.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 37 active cases
o Derelict Vehicles: 4 active cases
o Junk/Trash: 12 active cases
o Tall Grass/Weeds: 113 active cases
* Project Updates
. Wayfinding -Staff is continuing work on a Phase 1 Wayfinding Bid Packet to include the EXPO and main entrance signs to the City. Sign companies have been contacted so that preliminary cost estimates can be known and the phase can be scaled accordingly. The expected bid time is September 2013.
. Code Revision -Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code. The Planning Commission is expecting to hold another workshop in July or August, with the expected completion of the codes expected in late-2013. The residential code section are complete, expecting final edits. Current work centers on commercial zoning designations and design standards.
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Began work on year end
. Worked on bank statements
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
. Preparation of minutes for City Commission and Authorities for 6/17/13 meeting.
. Staff attended pension choice meetings.
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
* Utility Billing/Customer Service
. Zone 2 cut-off for non-payment (6/20/13)
. Zone 1 billing (6/19/13)
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o VoIP Telephony Project - Server Configuration begun
o Remote VPN Replacements - FS3/Airport Deployed
o Airport WiFi/Hotspot/Captured Portal replacement - Deployed
o TCM Imaging Solution Project - Training Next Week
o Unitrends Backup Appliance Deployment
o Fire Dashboard Deployment - Deployed
o Mobile Device Management Deployment
o Web Server Migration
o AFIX System Replacement - Waiting on OSBI
. Performed basic build of Server18
. Review / advise Municipal Court in regard to video conference system
o Was advised COS IT could not review end point connection / equipment at County Jail
o Advised court nothing more IT can accomplish at this time
. Updated Firehouse software to newest version
. Continued work with OSBI on AFIX system - they do not support 64bit
. Deployed new router / VPN firewall for Fire Station 3, test and validate
. Deployed Fire Dashboard display system at Fire Station 3
. Deployed new router / VPN firewall for Shawnee Airport, test and validate
. Deployed new open WiFi for Shawnee Airport visitor use
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
. Responded to 103 emergency calls broken down by type below:
. Fires: 8
. Rescue & EMS: 68
. Hazardous conditions: 5
. Service Calls: 2
. Good Intent Calls: 15
. False Alarms: 4
. Special Incident: 1
* Fire Prevention
Plan Reviews
. Joann Fabric, 4901 N. Kickapoo (sprinkler system)
Follow-up Inspection:
. YMCA Daycare, 700 W. Saratoga
Investigations:
. Hazel Del and Kings Road (structure fire)
Permits and On-Site Inspections
. Burn Permits issued: 4
. Joann's Fabrics, Shawnee Mall (suppression system)
. Joann's Fabrics, Shawnee Mall (alarm system)
* Training
. Deputy Fire Marshal attending CLEET
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
. Police reports: 135 / arrests: 28
Total Citations: 98 Handwritten Citations: 28 E-Citations: 70 Percent of E-Citations: 71.43 %
. Police Foundation Meeting
. County E911 meeting
. Notice of grant equipment from Dept of Homeland Security
* Dispatch
. Dispatch managed 1710 calls (Police/Fire/EMS)
* Accreditation/Lt. King, Accreditation Manager
. Developing crime prevention presentation (fraud) for community groups
. Working on new hire orientation program and an officer handbook
. Reviewing In-House Recruit Training Manual from Stillwater PD and editing for our use
. CID duties
* Evidence
> Number of evidence items brought in: 5 > Number of evidence items released: 2
* CID
. 16 Cases Forwarded to CID for Review
. 9 Felony Cases Assigned / 1 Misdemeanor Cases Assigned / 0 Other Cases Assigned
. 3 Felony Cases Cleared / 0 Misdemeanor Cases Cleared / 1 Other Cases Cleared
. $2,145.78 Total Property Recovered
. 5 Pending Assignment (PA) Cases
. 5 Assists with Patrol and Other Agencies
New Cases -
. Shawnee - 1 cell phone
. Task Force - 3 cell phone
Completed Cases -
. Tecumseh - 1 cell phone
. Task Force - 3 cell phones
Total Working Cases -
. Shawnee - 1 cell phone
* COP's Grant Program
. Conducted drug house surveillance
. Prepared and served search warrant on Drug house
. Arrested 2 for possession of CDS
. Possession of firearm in commission of a felony
. Unlawful use of telecommunication device to facilitate a felony
. Possession of drug, Special Ops BDUs, Paraphernalia
. Wrote and served search warrant on phone
. Conducted face book surveillance
. Interview informants
. Took evidence to the lab meeting with UCO forensic lab reference
. Evidence meeting with Tecumseh PD re: drug dealers Arrest one for felony warrants
. Interviewed suspected drug dealers
* Staff
Police Officers - 59 / 3 open positions / 1 deployed on Military / 558available
. Dispatch positions - 13 / 11 available for service / 2 in training status / 2 open position
. Animal Control Positions - 4 / 4 available for service
* Animal Control
> Calls Responded: 73 >Animals Impounded: 36 >Animals reclaimed: 1 >Animals adopted: 5
Subscribe to:
Posts (Atom)
Posts
