Glory Daze Stage Schedule 6/29/2013
3:00-4:00 GREASE SOUNDTRACK OVER SOUND SYSTEM
5:00-5:30 CAMILLE WILLIAMS
5:40-6:00 HILLBILLY WILLY
6:15-8:00 GEOFF SCOTT BAND
8:15-8:45 OKC CHORUS
9:00 MAYOR WES MAYNORD
9:15 DON CLARK
9:40 FIREWORKS SHOW
Plus lots of other activity from 3:00pm to 10:00pm today at the Expo Center.
Saturday, June 29, 2013
Wednesday, June 26, 2013
Municipal Court lunch hours for Friday, July 5th, 2013 and Monday, July 8th, 2013
Municipal Court will be closed between the hours of 11:30AM AND 12:30PM for lunch on Friday, July 5th, 2013 and Monday, July 8th, 2013 only. We are sorry for any inconvenience this may cause.
Shawnee Lake camping area reopened
Isaac Walton's Park and camping area on Shawnee Lake #1 is reopened for use.Park hours are from 7:00 am to 9:00 pm.
Airport Walking Track Closing
The Airport Walking Track from Leo st. south to Independance St. will be closed Saturday June 29th from 3:00 pm to 10:30 pm for Glory Daze and the fireworks show.
Tuesday, June 25, 2013
Bulk Waste Pickup Dates for July - Note special Friday/Saturday Dates
Bulk Waste pickup for July 2013 will be slightly different due to the July 4th Holiday.<br>
<br>
NO pickup will be completed on Thursday, Thursday pickup will be on FRIDAY and Friday pickup will be on SATURDAY so adjust accordingly.<br>
<br>
For more detail see the Shawnee Sanitation Page link.<br>
<br>
NO pickup will be completed on Thursday, Thursday pickup will be on FRIDAY and Friday pickup will be on SATURDAY so adjust accordingly.<br>
<br>
For more detail see the Shawnee Sanitation Page link.<br>
Staff Activity Report for June 9 -15, 2013
CITY MANAGERS OFFICE/Brian McDougal, Manager
. Met with the Red Cross and several ministers/pastors to get water wells and distribution repairs made to Steelman Estates.
. Met with Mayor Mainord to discuss my performance evaluation.
. Promoted Steve Nelms to Utility Director.
. Discussed flooding problems with City residents.
. Met with State Insurance Commissioner and his staff regarding roofing and contractor fraud.
. Met with employees regarding Pension Choice.
<HR>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
(No change to projects this week)
? Kickapoo Street Widening Project
. ODOT awarded this project to Haskell-Lemon Construction for a total project construction cost of $10,930,517.98 (including water line costs). Work on the project is proceeding with installation of new, larger water main(s) that will be located from outside of the street paving instead of under the paving as where the existing lines are located. Water line replacement has proceeded from the Spur to north of Elizabeth. Contractor has uncovered an underground storage tank (UST) which ODOT informs the City that it is the Citys responsibility to have removed. City is currently working with a Contractor certified by the Oklahoma Corporation Commission (OCC) to submit a cost proposal to the City for consideration. The existing traffic signals have been taken down from the intersections of Kickapoo & the Spur and Kickapoo & Independence, and temporary signals on span wire have been erected as the Contractor is readying the section from the Spur to Independence to be able to start
actual roadway construction in that area. Project is scheduled to be completed by May of 2014
? Airport Trails Project
. Project awarded to Bishop Paving in the amount of $633,409.90. All the asphalt is in place for the track/trail, and people are able to use the facility. The Contractor is working on the concrete replacement for driveways and ramps along the section of the track that is adjacent to Airport Drive. Also, work on backfilling the asphalt track/trail with topsoil is in progress. Anticipate construction being completed by June 2013.
? Rehab Concrete Streets Project (FY11-12)
. Project awarded to All Roads in the amount of $387,409.00. Work on Independence was halted May 3, 2013, because the only section remaining to be removed and replaced was right in front of Sequoyah Schools drives. Work had been stopped on this project until school was out, and All-Roads resumed paving operations on May 20, 2013. The heavy rains and severe weather we have experienced the last few weeks has delayed and hampered the contractor's progress.
? ADA Sidewalk and Ramps Project
. Project awarded to All-Roads Paving in the amount of $127,337.75. We are targeting ramps at the intersections along 10th Street from Harrison to Bell Street. Work is in progress, and Contractor has been working intersection ramps at 10th & Union and 10th & Philadelphia.
? Federal Street Bridge Repair Project
. Project awarded to PbX Corporation in the amount of $685,565. City staff completed the design plans and specifications for the project. The project was awarded to PbX Corporation in the amount of $685,565. All the utilities, ie, water, ONG, and OG&E have moved their facilities from underneath the bridge deck and construction work could be started, however, we are still waiting on the BNSF to give approvals to PbX Corp to proceed. The bridge being over the railroad's right-of-way gives them jurisdiction over construction and we need their approvals before proceeding. Contact has been made with the BNSF, and although Contractor and BNSF have executed an Agreement, the railroad (BNSF) is still holding up construction start date until their Demolition Division has approved the Contractors method of operations and the BNSF provides a flagger. The BNSF requires one of their own personnel to be onsite even though there is only one train per week that uses that track. Start date
has now been pushed back till at least June 24, 2013.
? Bell Street Streetscape Project (from Farrall to 7th Street)
. Project awarded to All Roads Paving in the amount of $98,500. Project is approximately 95% completed, but had been put on-hold while Shawnee Municipal Authority (SMA) installs a water meter and vault. SMA indicates they still have work to complete and will be another 3-4 weeks before completion. The project also includes an enhanced crosswalk at Farrall with in-paving strobe lighting, and that is scheduled to be installed within the next two weeks. OG&E will install decorative lighting along the east side of Bell Street upon completion of the sidewalk project, and OG&E is tentatively scheduled to begin their lighting installation in four weeks from today.
? City Hall Parking Lot Improvements
. Project awarded to All Roads Paving in the amount of $195,235.40. Project consists of constructing a new 73 space concrete parking lot and milling/overlay the existing asphalt City Hall parking lot and alley. 90 calendar days are allotted to the project by contract, but a start date has not yet been determined. A Pre-work has been held and a Notice to Proceed for this project has been issued effective June 3, 2013. Contractor has not started nor moved onsite as of this Friday, 6/14/2013.
? Main Street Streetscape Project
. Preliminary design work has been started as time allows on this project. Project design will follow closely the design layout that was used on the Bell Street Streetscape Project. Preliminary design is approximately 80% complete. ODOT has announced that the City of Shawnee was approved for the $400,000 enhancement grant, and with funding from the Downtown TIFF District, 302 Street Fund, and SMA, the City should be in shape to have full funding for the project. A landscape architect will be employed to finalize irrigation and landscape plans, and the City may be able to advertise this project sometime Fall 2013.
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
Communications Technician:
. Conducted weekly EOC radio tests
. Installed public address system speakers at Police gun range
. Installed warning devices and radio on new Police Boat
. Coordinated with vendors on radio repairs and equipment needs
Emergency Management Technician:
. Worked with FEMA Public Assistance staff and city employees to input data on emergency response activities for reimbursement.
. Answered multiple questions from multiple vendors seeking clarification on debris removal bid proposal
. Registered 15 private storm shelters in the storm shelter registry
. Processed claims and requisitions
Emergency Management Director:
. Attended Management Team meeting on Monday morning
. Attended multiple meetings to coordinate information for disaster recovery activities
. Answered multiple questions from multiple vendors seeking clarification on debris removal bid proposal
. Participated in the community forum for disaster recovery held Thursday evening.
Capital Projects Update:
. Vendor installed wiring for connection of new phones switch server to existing IT router and for new phone installation locations.
. Motorola sales and engineering staff met with City Manager, City Treasurer, and Police and Fire Department officials to discuss formal proposal on equipment for radio system upgrades.
<HR>
UTILITY DEPARTMENT/Steve Nelms, Interim Director
? Water Treatment Plant (Staff of 10)
Average production: *MGD: 4.366 Last week: *MGD: 4.016
. Pumped 647,798,000MG to date compared to 646,154,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
. Completed 2nd half of Bac-T sampling. Completed PCDA Bac-T sampling.
*MGD: Million Gallons Daily
? Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 2.768 **BOD: 9 mg/l ***TSS: 1.7 mg/l
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
? Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 2.389 **BOD: 2.0 mg/l ***TSS: 1.7 mg/l
. Hauled 27,500 gallons of bio-solids have been hauled so far this month
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
? Water Distribution (Staff of 11)
Service Calls: 27, Main Breaks: 3, Leak Checks: 13, Cut-offs Replaced: 0, Reset Water Meters: 5, Water/Sewer Line Locates: 202
. Repaired 2 main breaks at Lowe's, and one main break at Cracker Barrel.
. Eliminated abandoned service line at 123 S. Center.
. Worked on shop tickets, and service orders from customer service.
? PCDA
Leak Checks: 1, Set/Reset Water Meters: 1, Meter Re-reads: 3, Water Line Locates: 20
? Total Miles: 42 Total Man Hours: 8
Worked on trying to get water pressure back up in Steelman Estates, and looked for leaks.
? Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 8 different locations
. Located/performed serviceability check on fire hydrants at 3 different locations
. Repaired existing valve at the following location: Kickapoo and Kickapoo Spur
. Repaired water main line at the following location: 39214 W. McArthur
? Wastewater Collection (Staff of 7)
Sewer lines flushed: 15,900 ft. Flushed (year to date): 436,702 ft.
Total Service Calls: 59, Sewer Lines Checked: 28, Lift Stations Checked: 18, and Emergency Sewer Calls: 1
? Capital Projects (no change on any of the projects this week)
North Park Block 5 Sewer Line Replacement Project -Trent Construction was awarded the bid on December 17th, 2012. Construction started Wednesday February 27th, 2013. Contractors have finished laying the sewer line and stubbing up all services. Sink holes around the service clean outs have occurred. Contractor will go back and fix when weather permits. Contractors have repaired all sink holes. This project was completed on Thursday, June 7th, 2013.
Kimberly Sewer Lift Station Rehab -Jordan Contractors was awarded the bid on February 4th, 2013. Contractor is gearing up for the job; currently waiting on other utility's to be relocated. All utilities are out of the way except cable.
Sanitary Sewer Rehab Project (Pipe Bursting) -Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting began this week with the first line being Red Rock Street. Contractors installed approximately 200 ft of sewer and 5 services, they are replacing 2 manholes. The next burst will be an emergency burst at the 700 block of Louisa. It will be approximately 500 ft with the replacement of one manhole.
Utility System Master Plan -On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model.
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
? Rainfall
The airport has received 20"+ of rain since April 1st of this year.
? Fuel Sales
May 2013 fuel sales were considerably higher than May 2012 due to more favorable weather conditions overall. Fuel sales continue to steadily increase:
. May 2012 = Avgas 1,630.51 Gallons; Jet A 631.00 Gallons
. May 2013 = Avgas 2,598.34 Gallons; Jet A 2,613.38 Gallons
? Foreign Trade Zone Application (approved)
. Working with SEDF to market the Airport's new designation
? "Oklahoma Certified Site Program - Aerospace Park"
. Application is being completed by SEDF and airport staff
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
? Parks Maintenance Division (Staff of 8)
. Daily cleanup route on Main St and Parks
. Mowing in Parks/Lake when weather allows
. Working on Park Inspections
. Cleaning up tornado damage at Lake
. Removed debris from Lake on Magnino Road
. Set up for Juneteenth
. Fixed swim buoys at Glenn Collins Park
. Picked up limbs in Parks after wind storm
. Many building repairs during rainy days
? Cemetery Division (staff of 4)
. 0 burials last week
. Cleaning up tree debris in the Cemetery
. Filling graves that have settled during rains
. Preparing for internments
. Leveling markers
? Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. 28 units in last week with 39 total repairs
. EVT schools and testing
? Shawnee Twin Lakes
. Lake #1 has been reopened but I still stress that everyone needs to be cautious when boating.
. Isaac Walton's Park has been cleaned up but still waiting on the electric company to repair a broken pole and restore power. I met with Canadian Valley last week on location and repairs are being made. Park should be open soon.
? Wes Watkins Reservoir
. All boat ramps remain open. All campgrounds are busy.
. Crews are picking up limbs from wind damage.
. Our quarterly meeting will be held on June 20th at 2:00 pm.
? Current Projects
Municipal Swimming Pool
. Architects have begun the engineered drawings and bid sheets. Meeting set up for June 25th in Shawnee.
Glory Daze Games and Fireworks
. Event is set for June 29th at the Expo Center from 3:00 pm till fireworks are over. The funds raised for Glory Daze is expected to be around $40,000. Work continues to make arrangements and items that will be needed secured.
This event is going to be strictly family oriented with entertainment for children and adults. Scheduled entertainment includes live music, magicians, sack races, clowns, face painting, soloists, etc. We will also have a mini air show with vintage war planes, a reenactment of WWII jumpers, skydivers, and model airplane demonstrations. And because it's Independence Day, we will go out of our way to honor veterans and fallen soldiers with a 21-gun salute and other patriotic events. The VFW and DAV are totally aware of Glory Daze and are participating in a big way. Western Enterprises who is providing the pyrotechnics is one of the most reputable companies in the country, having done two Olympics, Disney Land, Disney World and other big and impressive events.
Municipal Court Offices
. Will choose a contractor this week and begin the scheduling process for the work to begin
Auditorium Exterior Restoration and Window Replacement
. Bid opening is on the June 10, 2013 Commission Meeting
City Hall ADA Restroom Project
. We plan to re-budget funds in the coming Fiscal Year. We plan to take bids on this just after the new budget is approved.
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
? Events: May 19-25, 2013
. June 13-16, POA MidAmerica Regional Horse Show
. June 15, Wedding Reception
? IFYR totals as of June 19, 2013
? Contestants Entries - 835 ?Event Entries - 1,454 ?States - 28
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
? Planning
. Staff prepared materials for the City Commission meeting.
. Staff prepared a report for the Shawnee Zoning Board of Adjustment.
. Staff completed a draft of a revised City code concerning drivers for hire (taxicabs).
. Staff is preparing to assist in the implementation of the new businesses license program in conjunction with the Finance Department. Building Division staff will ensure that new business occupancy applicants are provide with the necessary forms and comply prior to a certificate of occupancy being issued.
. Staff held nuisance abatement hearings on June 13 and two structures were condemned.
. The City of Shawnee has condemned 106 structures since 2011.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 37 active cases
o Derelict Vehicles: 4 active cases
o Junk/Trash: 12 active cases
o Tall Grass/Weeds: 113 active cases
? Project Updates
. Wayfinding -Staff is continuing work on a Phase 1 Wayfinding Bid Packet to include the EXPO and main entrance signs to the City. Sign companies have been contacted so that preliminary cost estimates can be known and the phase can be scaled accordingly. The expected bid time is September 2013.
. Code Revision -Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code. The Planning Commission is expecting to hold another workshop in July or August, with the expected completion of the codes expected in late-2013. The residential code section are complete, expecting final edits. Current work centers on commercial zoning designations and design standards.
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Worked on budget presentation
. Worked on resolutions for budget
. Attended union negotiations
. Attended communication meeting
. Met with citizen concerning pool financing
. Prepared summary of budget adoption
. Began work on year end
. Worked on bank statements
. Did sister cities financials
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
? City Clerk
. Preparation of rescheduled June 10, 2013 City Commission and authorities minutes.
. Preparation of June 17, 2013 City Commission and authorities agendas
. Filed 16 public nuisance liens with Pottawatomie County Clerk; filed 11 lien certifications with Pottawatomie County Treasure.
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
? Utility Billing/Customer Service
. Zone 1 cutoff for non-payment (6/13/13)
. Preparation of information regarding status of water meters with CPN
. Preparation of information regarding water issues between COS and CPN
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o VoIP Telephony Project
o Remote VPN Replacements
o Airport WiFi/Hotspot/Captured Portal replacement
o TCM Imaging Solution Project
o Unitrends Backup Appliance Deployment
o Fire Dashboard Deployment
o Mobile Device Management Deployment
o Web Server Migration
o AFIX System Replacement
. Installed Commission Voting System Hardware, tested, turned over to City Clerk office
. Various end user support for Attorney, HR, Emergency Mgmt, etc
. Resolve inbound SMA Invoice group email issues
. Reviewed / researched continued Access Control system issues
. Updated Fire Code software for Fire Station #2
. Worked with vendors for Brazos / Global citation interface
. Worked on deploying new AFIX system / OSBI interface issues
. Resolved inbound mail outage via SMTP scanner and firewall gateway
<HR>
FIRE DEPARTMENT/David Short, Chief
? Suppression
. Responded to 120 emergency calls broken down by type below:
. Fires: 5
. Rescue & EMS: 86
. Hazardous conditions: 6
. Service Calls: 1
. Good Intent Calls: 12
. False Alarms: 9
. Special Incident: 1
? Fire Prevention
Plan Reviews
. Joann Fabric, 4901 N. Kickapoo (fire alarm)
. Rib Crib, 4420 N. Kickapoo (hood suppression system)
Follow-up Inspection:
. Stay and Play #2, 30 Ken Del
. Project Safe safe-house
Investigations:
. 1007 E. Whittaker (smoke investigation)
Permits and On-Site Inspections
. Burn Permits issued: 8
. Special Event Permits issued: 3
. Rib Crib, 4420 N. Kickapoo (hood system)
? Training
. Deputy Fire Marshal attending CLEET
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
? Police
. Police reports: 135 / arrests: 19
Total Citations: 71 Handwritten Citations: 14 E-Citations: 57 Percent of E-Citations: 80.28 %
o Meet with Past Presidents Chamber of Commerce group about loitering / homeless issues in downtown area
o Red Cross Disaster meeting
o Meeting on communications needs, radio upgrades and tower info
o June Teenth Parade
? Dispatch
. Dispatch managed 1730 calls (Police/Fire/EMS)
? Accreditation/Lt. King, Accreditation Manager
. Developing crime prevention presentation (fraud) for community groups; first presentation scheduled with the Lions Club for June 6th.
. Working on new hire orientation program and an officer handbook
. Reviewing In-House Recruit Training Manual from Stillwater PD and editing for our use
. CID duties
? Evidence
? Number of evidence items brought in: 28 ? Number of evidence items released: 3
? CID
. 16 Cases Forwarded to CID for Review
. 5 Felony Cases Assigned / 2 Misdemeanor Cases Assigned / 3 Other Cases Assigned
. 10 Felony Cases Cleared / 1 Misdemeanor Cases Cleared / 2 Other Cases Cleared
. 2 Felony Filed through DA's Office / 1 Misdemeanor's Filed
. $1,600 Total Property Recovered
. 4 No Further Needed (NFN) Cases
. 7 Pending Assignment (PA) Cases
. Assists with Patrol and Other Agencies
. Completed 1 Cell Phone Forensic Case for Tecumseh Police Department.
. Completed 1 Computer Forensic Case for Tecumseh Police Department.
. Received 1 Computer Forensic Case for Shawnee Police Department.
. Received 1 Cell Phone Forensic Case for Shawnee Police Department.
? COP's Grant Program
. Assisted day shift and evening shift
. Conduct drug house surveillance
. Conduct Face book surveillance
. Officer appreciation program
. Wrote reports Search for wanted felon
. Search and rescue operation for missing two year old
. Attended sentinel meeting Taught fraud investigation class
. Meeting with Pott co. Deputy re: drug complaints
. Disaster meeting with FEMA
. June Teenth Parade
? Staff
Police Officers - 59 / 3 open positions / 1 at FBI Academy / 1 deployed on Military / 54 available
. Dispatch positions - 13 / 11 available for service / 2 in training status / 2 open position
. Animal Control Positions - 4 / 4 available for service
? Animal Control
? Calls Responded: 60 ?Animals Impounded: 47 ?Animals reclaimed: 2 ?Animals adopted: 1
. Met with the Red Cross and several ministers/pastors to get water wells and distribution repairs made to Steelman Estates.
. Met with Mayor Mainord to discuss my performance evaluation.
. Promoted Steve Nelms to Utility Director.
. Discussed flooding problems with City residents.
. Met with State Insurance Commissioner and his staff regarding roofing and contractor fraud.
. Met with employees regarding Pension Choice.
<HR>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
(No change to projects this week)
? Kickapoo Street Widening Project
. ODOT awarded this project to Haskell-Lemon Construction for a total project construction cost of $10,930,517.98 (including water line costs). Work on the project is proceeding with installation of new, larger water main(s) that will be located from outside of the street paving instead of under the paving as where the existing lines are located. Water line replacement has proceeded from the Spur to north of Elizabeth. Contractor has uncovered an underground storage tank (UST) which ODOT informs the City that it is the Citys responsibility to have removed. City is currently working with a Contractor certified by the Oklahoma Corporation Commission (OCC) to submit a cost proposal to the City for consideration. The existing traffic signals have been taken down from the intersections of Kickapoo & the Spur and Kickapoo & Independence, and temporary signals on span wire have been erected as the Contractor is readying the section from the Spur to Independence to be able to start
actual roadway construction in that area. Project is scheduled to be completed by May of 2014
? Airport Trails Project
. Project awarded to Bishop Paving in the amount of $633,409.90. All the asphalt is in place for the track/trail, and people are able to use the facility. The Contractor is working on the concrete replacement for driveways and ramps along the section of the track that is adjacent to Airport Drive. Also, work on backfilling the asphalt track/trail with topsoil is in progress. Anticipate construction being completed by June 2013.
? Rehab Concrete Streets Project (FY11-12)
. Project awarded to All Roads in the amount of $387,409.00. Work on Independence was halted May 3, 2013, because the only section remaining to be removed and replaced was right in front of Sequoyah Schools drives. Work had been stopped on this project until school was out, and All-Roads resumed paving operations on May 20, 2013. The heavy rains and severe weather we have experienced the last few weeks has delayed and hampered the contractor's progress.
? ADA Sidewalk and Ramps Project
. Project awarded to All-Roads Paving in the amount of $127,337.75. We are targeting ramps at the intersections along 10th Street from Harrison to Bell Street. Work is in progress, and Contractor has been working intersection ramps at 10th & Union and 10th & Philadelphia.
? Federal Street Bridge Repair Project
. Project awarded to PbX Corporation in the amount of $685,565. City staff completed the design plans and specifications for the project. The project was awarded to PbX Corporation in the amount of $685,565. All the utilities, ie, water, ONG, and OG&E have moved their facilities from underneath the bridge deck and construction work could be started, however, we are still waiting on the BNSF to give approvals to PbX Corp to proceed. The bridge being over the railroad's right-of-way gives them jurisdiction over construction and we need their approvals before proceeding. Contact has been made with the BNSF, and although Contractor and BNSF have executed an Agreement, the railroad (BNSF) is still holding up construction start date until their Demolition Division has approved the Contractors method of operations and the BNSF provides a flagger. The BNSF requires one of their own personnel to be onsite even though there is only one train per week that uses that track. Start date
has now been pushed back till at least June 24, 2013.
? Bell Street Streetscape Project (from Farrall to 7th Street)
. Project awarded to All Roads Paving in the amount of $98,500. Project is approximately 95% completed, but had been put on-hold while Shawnee Municipal Authority (SMA) installs a water meter and vault. SMA indicates they still have work to complete and will be another 3-4 weeks before completion. The project also includes an enhanced crosswalk at Farrall with in-paving strobe lighting, and that is scheduled to be installed within the next two weeks. OG&E will install decorative lighting along the east side of Bell Street upon completion of the sidewalk project, and OG&E is tentatively scheduled to begin their lighting installation in four weeks from today.
? City Hall Parking Lot Improvements
. Project awarded to All Roads Paving in the amount of $195,235.40. Project consists of constructing a new 73 space concrete parking lot and milling/overlay the existing asphalt City Hall parking lot and alley. 90 calendar days are allotted to the project by contract, but a start date has not yet been determined. A Pre-work has been held and a Notice to Proceed for this project has been issued effective June 3, 2013. Contractor has not started nor moved onsite as of this Friday, 6/14/2013.
? Main Street Streetscape Project
. Preliminary design work has been started as time allows on this project. Project design will follow closely the design layout that was used on the Bell Street Streetscape Project. Preliminary design is approximately 80% complete. ODOT has announced that the City of Shawnee was approved for the $400,000 enhancement grant, and with funding from the Downtown TIFF District, 302 Street Fund, and SMA, the City should be in shape to have full funding for the project. A landscape architect will be employed to finalize irrigation and landscape plans, and the City may be able to advertise this project sometime Fall 2013.
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
Communications Technician:
. Conducted weekly EOC radio tests
. Installed public address system speakers at Police gun range
. Installed warning devices and radio on new Police Boat
. Coordinated with vendors on radio repairs and equipment needs
Emergency Management Technician:
. Worked with FEMA Public Assistance staff and city employees to input data on emergency response activities for reimbursement.
. Answered multiple questions from multiple vendors seeking clarification on debris removal bid proposal
. Registered 15 private storm shelters in the storm shelter registry
. Processed claims and requisitions
Emergency Management Director:
. Attended Management Team meeting on Monday morning
. Attended multiple meetings to coordinate information for disaster recovery activities
. Answered multiple questions from multiple vendors seeking clarification on debris removal bid proposal
. Participated in the community forum for disaster recovery held Thursday evening.
Capital Projects Update:
. Vendor installed wiring for connection of new phones switch server to existing IT router and for new phone installation locations.
. Motorola sales and engineering staff met with City Manager, City Treasurer, and Police and Fire Department officials to discuss formal proposal on equipment for radio system upgrades.
<HR>
UTILITY DEPARTMENT/Steve Nelms, Interim Director
? Water Treatment Plant (Staff of 10)
Average production: *MGD: 4.366 Last week: *MGD: 4.016
. Pumped 647,798,000MG to date compared to 646,154,000MG for same period last year
. All lab hourly testing was completed.
. All cleaning and maintenance was completed.
. Completed 2nd half of Bac-T sampling. Completed PCDA Bac-T sampling.
*MGD: Million Gallons Daily
? Southside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 2.768 **BOD: 9 mg/l ***TSS: 1.7 mg/l
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
? Northside Wastewater Treatment Plant (Staff of 7)
Flows averaged: *MGD: 2.389 **BOD: 2.0 mg/l ***TSS: 1.7 mg/l
. Hauled 27,500 gallons of bio-solids have been hauled so far this month
. Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
? Water Distribution (Staff of 11)
Service Calls: 27, Main Breaks: 3, Leak Checks: 13, Cut-offs Replaced: 0, Reset Water Meters: 5, Water/Sewer Line Locates: 202
. Repaired 2 main breaks at Lowe's, and one main break at Cracker Barrel.
. Eliminated abandoned service line at 123 S. Center.
. Worked on shop tickets, and service orders from customer service.
? PCDA
Leak Checks: 1, Set/Reset Water Meters: 1, Meter Re-reads: 3, Water Line Locates: 20
? Total Miles: 42 Total Man Hours: 8
Worked on trying to get water pressure back up in Steelman Estates, and looked for leaks.
? Valve Maintenance (staff of 3)
. Located/performed serviceability check on valves at 8 different locations
. Located/performed serviceability check on fire hydrants at 3 different locations
. Repaired existing valve at the following location: Kickapoo and Kickapoo Spur
. Repaired water main line at the following location: 39214 W. McArthur
? Wastewater Collection (Staff of 7)
Sewer lines flushed: 15,900 ft. Flushed (year to date): 436,702 ft.
Total Service Calls: 59, Sewer Lines Checked: 28, Lift Stations Checked: 18, and Emergency Sewer Calls: 1
? Capital Projects (no change on any of the projects this week)
North Park Block 5 Sewer Line Replacement Project -Trent Construction was awarded the bid on December 17th, 2012. Construction started Wednesday February 27th, 2013. Contractors have finished laying the sewer line and stubbing up all services. Sink holes around the service clean outs have occurred. Contractor will go back and fix when weather permits. Contractors have repaired all sink holes. This project was completed on Thursday, June 7th, 2013.
Kimberly Sewer Lift Station Rehab -Jordan Contractors was awarded the bid on February 4th, 2013. Contractor is gearing up for the job; currently waiting on other utility's to be relocated. All utilities are out of the way except cable.
Sanitary Sewer Rehab Project (Pipe Bursting) -Budgeted project amount $1,000,000.00. Project was awarded to Jordan Contractors on March 4th, 2013. Review of manholes to be replaced will be done on a line by line basis. Bursting began this week with the first line being Red Rock Street. Contractors installed approximately 200 ft of sewer and 5 services, they are replacing 2 manholes. The next burst will be an emergency burst at the 700 block of Louisa. It will be approximately 500 ft with the replacement of one manhole.
Utility System Master Plan -On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with Smith Roberts Baldischwiler, LLC for an amount to not exceed $549,460. There was $300,000 budgeted for the 2011/12 fiscal year and $300,000 for the 2012/13 year. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. SRB conducted a site visit on October 10th, 2012 to collect data for computer model. The Water Hydraulic Model will be completed by the end of April. Staff met with SRB on March 22nd, 2013 for a basis of planning meeting. SRB has started work on the Wastewater Hydraulic Model.
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
? Rainfall
The airport has received 20"+ of rain since April 1st of this year.
? Fuel Sales
May 2013 fuel sales were considerably higher than May 2012 due to more favorable weather conditions overall. Fuel sales continue to steadily increase:
. May 2012 = Avgas 1,630.51 Gallons; Jet A 631.00 Gallons
. May 2013 = Avgas 2,598.34 Gallons; Jet A 2,613.38 Gallons
? Foreign Trade Zone Application (approved)
. Working with SEDF to market the Airport's new designation
? "Oklahoma Certified Site Program - Aerospace Park"
. Application is being completed by SEDF and airport staff
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
? Parks Maintenance Division (Staff of 8)
. Daily cleanup route on Main St and Parks
. Mowing in Parks/Lake when weather allows
. Working on Park Inspections
. Cleaning up tornado damage at Lake
. Removed debris from Lake on Magnino Road
. Set up for Juneteenth
. Fixed swim buoys at Glenn Collins Park
. Picked up limbs in Parks after wind storm
. Many building repairs during rainy days
? Cemetery Division (staff of 4)
. 0 burials last week
. Cleaning up tree debris in the Cemetery
. Filling graves that have settled during rains
. Preparing for internments
. Leveling markers
? Central Garage (Staff of 6)
. General servicing and repairs to vehicles and equipment including Expo
. 28 units in last week with 39 total repairs
. EVT schools and testing
? Shawnee Twin Lakes
. Lake #1 has been reopened but I still stress that everyone needs to be cautious when boating.
. Isaac Walton's Park has been cleaned up but still waiting on the electric company to repair a broken pole and restore power. I met with Canadian Valley last week on location and repairs are being made. Park should be open soon.
? Wes Watkins Reservoir
. All boat ramps remain open. All campgrounds are busy.
. Crews are picking up limbs from wind damage.
. Our quarterly meeting will be held on June 20th at 2:00 pm.
? Current Projects
Municipal Swimming Pool
. Architects have begun the engineered drawings and bid sheets. Meeting set up for June 25th in Shawnee.
Glory Daze Games and Fireworks
. Event is set for June 29th at the Expo Center from 3:00 pm till fireworks are over. The funds raised for Glory Daze is expected to be around $40,000. Work continues to make arrangements and items that will be needed secured.
This event is going to be strictly family oriented with entertainment for children and adults. Scheduled entertainment includes live music, magicians, sack races, clowns, face painting, soloists, etc. We will also have a mini air show with vintage war planes, a reenactment of WWII jumpers, skydivers, and model airplane demonstrations. And because it's Independence Day, we will go out of our way to honor veterans and fallen soldiers with a 21-gun salute and other patriotic events. The VFW and DAV are totally aware of Glory Daze and are participating in a big way. Western Enterprises who is providing the pyrotechnics is one of the most reputable companies in the country, having done two Olympics, Disney Land, Disney World and other big and impressive events.
Municipal Court Offices
. Will choose a contractor this week and begin the scheduling process for the work to begin
Auditorium Exterior Restoration and Window Replacement
. Bid opening is on the June 10, 2013 Commission Meeting
City Hall ADA Restroom Project
. We plan to re-budget funds in the coming Fiscal Year. We plan to take bids on this just after the new budget is approved.
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
? Events: May 19-25, 2013
. June 13-16, POA MidAmerica Regional Horse Show
. June 15, Wedding Reception
? IFYR totals as of June 19, 2013
? Contestants Entries - 835 ?Event Entries - 1,454 ?States - 28
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
? Planning
. Staff prepared materials for the City Commission meeting.
. Staff prepared a report for the Shawnee Zoning Board of Adjustment.
. Staff completed a draft of a revised City code concerning drivers for hire (taxicabs).
. Staff is preparing to assist in the implementation of the new businesses license program in conjunction with the Finance Department. Building Division staff will ensure that new business occupancy applicants are provide with the necessary forms and comply prior to a certificate of occupancy being issued.
. Staff held nuisance abatement hearings on June 13 and two structures were condemned.
. The City of Shawnee has condemned 106 structures since 2011.
. The Action Center is currently investigating the following complaints:
o Dilapidated Buildings: 37 active cases
o Derelict Vehicles: 4 active cases
o Junk/Trash: 12 active cases
o Tall Grass/Weeds: 113 active cases
? Project Updates
. Wayfinding -Staff is continuing work on a Phase 1 Wayfinding Bid Packet to include the EXPO and main entrance signs to the City. Sign companies have been contacted so that preliminary cost estimates can be known and the phase can be scaled accordingly. The expected bid time is September 2013.
. Code Revision -Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code. The Planning Commission is expecting to hold another workshop in July or August, with the expected completion of the codes expected in late-2013. The residential code section are complete, expecting final edits. Current work centers on commercial zoning designations and design standards.
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
. Worked on budget presentation
. Worked on resolutions for budget
. Attended union negotiations
. Attended communication meeting
. Met with citizen concerning pool financing
. Prepared summary of budget adoption
. Began work on year end
. Worked on bank statements
. Did sister cities financials
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
? City Clerk
. Preparation of rescheduled June 10, 2013 City Commission and authorities minutes.
. Preparation of June 17, 2013 City Commission and authorities agendas
. Filed 16 public nuisance liens with Pottawatomie County Clerk; filed 11 lien certifications with Pottawatomie County Treasure.
. Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee.
? Utility Billing/Customer Service
. Zone 1 cutoff for non-payment (6/13/13)
. Preparation of information regarding status of water meters with CPN
. Preparation of information regarding water issues between COS and CPN
. Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation.
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
. Continued project review / management for master projects
o VoIP Telephony Project
o Remote VPN Replacements
o Airport WiFi/Hotspot/Captured Portal replacement
o TCM Imaging Solution Project
o Unitrends Backup Appliance Deployment
o Fire Dashboard Deployment
o Mobile Device Management Deployment
o Web Server Migration
o AFIX System Replacement
. Installed Commission Voting System Hardware, tested, turned over to City Clerk office
. Various end user support for Attorney, HR, Emergency Mgmt, etc
. Resolve inbound SMA Invoice group email issues
. Reviewed / researched continued Access Control system issues
. Updated Fire Code software for Fire Station #2
. Worked with vendors for Brazos / Global citation interface
. Worked on deploying new AFIX system / OSBI interface issues
. Resolved inbound mail outage via SMTP scanner and firewall gateway
<HR>
FIRE DEPARTMENT/David Short, Chief
? Suppression
. Responded to 120 emergency calls broken down by type below:
. Fires: 5
. Rescue & EMS: 86
. Hazardous conditions: 6
. Service Calls: 1
. Good Intent Calls: 12
. False Alarms: 9
. Special Incident: 1
? Fire Prevention
Plan Reviews
. Joann Fabric, 4901 N. Kickapoo (fire alarm)
. Rib Crib, 4420 N. Kickapoo (hood suppression system)
Follow-up Inspection:
. Stay and Play #2, 30 Ken Del
. Project Safe safe-house
Investigations:
. 1007 E. Whittaker (smoke investigation)
Permits and On-Site Inspections
. Burn Permits issued: 8
. Special Event Permits issued: 3
. Rib Crib, 4420 N. Kickapoo (hood system)
? Training
. Deputy Fire Marshal attending CLEET
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
? Police
. Police reports: 135 / arrests: 19
Total Citations: 71 Handwritten Citations: 14 E-Citations: 57 Percent of E-Citations: 80.28 %
o Meet with Past Presidents Chamber of Commerce group about loitering / homeless issues in downtown area
o Red Cross Disaster meeting
o Meeting on communications needs, radio upgrades and tower info
o June Teenth Parade
? Dispatch
. Dispatch managed 1730 calls (Police/Fire/EMS)
? Accreditation/Lt. King, Accreditation Manager
. Developing crime prevention presentation (fraud) for community groups; first presentation scheduled with the Lions Club for June 6th.
. Working on new hire orientation program and an officer handbook
. Reviewing In-House Recruit Training Manual from Stillwater PD and editing for our use
. CID duties
? Evidence
? Number of evidence items brought in: 28 ? Number of evidence items released: 3
? CID
. 16 Cases Forwarded to CID for Review
. 5 Felony Cases Assigned / 2 Misdemeanor Cases Assigned / 3 Other Cases Assigned
. 10 Felony Cases Cleared / 1 Misdemeanor Cases Cleared / 2 Other Cases Cleared
. 2 Felony Filed through DA's Office / 1 Misdemeanor's Filed
. $1,600 Total Property Recovered
. 4 No Further Needed (NFN) Cases
. 7 Pending Assignment (PA) Cases
. Assists with Patrol and Other Agencies
. Completed 1 Cell Phone Forensic Case for Tecumseh Police Department.
. Completed 1 Computer Forensic Case for Tecumseh Police Department.
. Received 1 Computer Forensic Case for Shawnee Police Department.
. Received 1 Cell Phone Forensic Case for Shawnee Police Department.
? COP's Grant Program
. Assisted day shift and evening shift
. Conduct drug house surveillance
. Conduct Face book surveillance
. Officer appreciation program
. Wrote reports Search for wanted felon
. Search and rescue operation for missing two year old
. Attended sentinel meeting Taught fraud investigation class
. Meeting with Pott co. Deputy re: drug complaints
. Disaster meeting with FEMA
. June Teenth Parade
? Staff
Police Officers - 59 / 3 open positions / 1 at FBI Academy / 1 deployed on Military / 54 available
. Dispatch positions - 13 / 11 available for service / 2 in training status / 2 open position
. Animal Control Positions - 4 / 4 available for service
? Animal Control
? Calls Responded: 60 ?Animals Impounded: 47 ?Animals reclaimed: 2 ?Animals adopted: 1
Tuesday, June 18, 2013
Staff Activity Report for June 2 - 8, 2013
EMERGENCY MANAGEMENT/Don Lynch, Director
> No Report Submitted this week
<HR>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
* Kickapoo Street Widening Project
> ODOT awarded this project to Haskell-Lemon Construction for a total project construction cost of $10,930,517.98 (including water line costs). Work on the project is proceeding with installation of new, larger water main(s) that will be located from outside of the street paving instead of under the paving as where the existing lines are located. Water line replacement has proceeded from the Spur to north of Elizabeth. Contractor has uncovered an underground storage tank (UST) which ODOT informs the City that it is the Citys responsibility to have removed. City is currently working with a Contractor certified by the Oklahoma Corporation Commission (OCC) to submit a cost proposal to the City for consideration. The existing traffic signals have been taken down from the intersections of Kickapoo & the Spur and Kickapoo & Independence, and temporary signals on span wire have been erected as the Contractor is readying the section from the Spur to Independence to be able to start
actual roadway construction in that area. Project is scheduled to be completed by May of 2014
* Airport Trails Project
> Project awarded to Bishop Paving in the amount of $633,409.90. All the asphalt is in place for the track/trail, and people are able to use the facility. The Contractor is working on the concrete replacement for driveways and ramps along the section of the track that is adjacent to Airport Drive. Also, work on backfilling the asphalt track/trail with topsoil is in progress. Anticipate construction being completed by June 2013.
* Rehab Concrete Streets Project (FY11-12)
> Project awarded to All Roads in the amount of $387,409.00. Work on Independence was halted May 3, 2013, because the only section remaining to be removed and replaced was right in front of Sequoyah Schools drives. Work had been stopped on this project until school was out, and All-Roads resumed paving operations on May 20, 2013. The heavy rains and severe weather we have experienced the last few weeks has delayed and hampered the contractor's progress.
* ADA Sidewalk and Ramps Project
> Project awarded to All-Roads Paving in the amount of $127,337.75. We are targeting ramps at the intersections along 10th Street from Harrison to Bell Street. Work is in progress, and Contractor has been working intersection ramps at 10th & Union and 10th & Philadelphia.
* Federal Street Bridge Repair Project
> Project awarded to PbX Corporation in the amount of $685,565. City staff completed the design plans and specifications for the project. The project was awarded to PbX Corporation in the amount of $685,565. All the utilities, ie, water, ONG, and OG&E have moved their facilities from underneath the bridge deck and construction work could be started, however, we are still waiting on the BNSF to give approvals to PbX Corp to proceed. The bridge being over the railroad's right-of-way gives them jurisdiction over construction and we need their approvals before proceeding. Contact has been made with the BNSF, and although Contractor and BNSF have executed an Agreement, the railroad (BNSF) is still holding up construction start date until their Demolition Division has approved the Contractors method of operations and the BNSF provides a flagger. The BNSF requires one of their own personnel to be onsite even though there is only one train per week that uses that track. Start date
has now been pushed back till at least June 24, 2013.
* Bell Street Streetscape Project (from Farrall to 7th Street)
> Project awarded to All Roads Paving in the amount of $98,500. Project is approximately 95% completed, but had been put on-hold while Shawnee Municipal Authority (SMA) installs a water meter and vault. SMA indicates they still have work to complete and will be another 3-4 weeks before completion. The project also includes an enhanced crosswalk at Farrall with in-paving strobe lighting, and that is scheduled to be installed within the next two weeks. OG&E will install decorative lighting along the east side of Bell Street upon completion of the sidewalk project, and OG&E is tentatively scheduled to begin their lighting installation in four weeks from today.
* City Hall Parking Lot Improvements
> Project awarded to All Roads Paving in the amount of $195,235.40. Project consists of constructing a new 73 space concrete parking lot and milling/overlay the existing asphalt City Hall parking lot and alley. 90 calendar days are allotted to the project by contract, but a start date has not yet been determined. A Pre-work has been held and a Notice to Proceed for this project has been issued effective June 3, 2013. Contractor has not started nor moved onsite as of this Friday, 6/14/2013.
* Main Street Streetscape Project (no change to this project this week)
> Preliminary design work has been started as time allows on this project. Project design will follow closely the design layout that was used on the Bell Street Streetscape Project. Preliminary design is approximately 80% complete. ODOT has announced that the City of Shawnee was approved for the $400,000 enhancement grant, and with funding from the Downtown TIFF District, 302 Street Fund, and SMA, the City should be in shape to have full funding for the project. A landscape architect will be employed to finalize irrigation and landscape plans, and the City may be able to advertise this project sometime Fall 2013.
Traffic Control Department
> Reset processor for south bound left turn signal at Hardesty & Hwy 177
> Replaced controller at Federal & Kickapoo
> Recovered barricades and advance warning signs from Lake Road Bridge
> Replaced LED for west bound green at Draper & Highland
> Replaced signal lamp for west bound red at Broadway & Highland
> Checked intakes in sector 3
> Reset the twelve (12) intersections at various locations in the City
> Removed fallen trees at four (4) various locations in the City
> Closed off Whittaker Street (Shawnee - Center) (flooding)
> Cleaned intakes at 1100 blk. E. Whittaker
> Closed off south bound lane on Broadway (Highland - Ridgewood) (sink hole)
Street Department
> Removed debris from lake all week
> Ran intakes
<HR>
UTILITY DEPARTMENT/Steve Nelms, Interim Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 4.016 Last week: *MGD - 3.996
> Pumped 615,695,000 MG to date compared to 612,112,000 MG for same period last year
> Performed routine plant maintenance
> Performed routine water testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 3.143 **BOD - 18 mg/l ***TSS - 10 mg/l
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 2.911 **BOD - 2.0 mg/l ***TSS - 3.0 mg/l
> Hauled 27,500 gallons of bio-solids have been hauled so far this month
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 87, Main Breaks - 1, Leak Checks - 29, Cut-offs Replaced - 3, Reset Water Meters - 8, and Water/Sewer Line Locates - 159
> Repaired a 1" main on S. Park
> Worked Shop Tickets and Service Orders from Customer Service
* PCDA
> Leak Checks - 4, Set/Reset Water Meters - 3, Meter Re-reads - 2, and Water Line Locates - 15
> Total Miles: 239 Total Man Hours: 87
* Valve Maintenance (staff of 3)
> Located/performed serviceability check on valves at 13 different locations
> Located/performed serviceability check on fire hydrants at 10 different locations
> Repaired existing valves at the following locations: 901 N. Kickapoo and on Bell Street on the east side of Shawnee Milling
> Repaired water main line at the following locations: 4817 N. Kickapoo and 27 W. Interstate Parkway
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 27,025 ft. Flushed (year to date) - 420,802 ft.
> Total Service Calls - 53, Sewer Lines Checked - 47, Lift Stations Checked - 56, and Emergency Sewer Calls - 4
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Capital Projects (no change on any of the projects this week)
> North Park Block 5 Sewer Line Replacement Project
Trent Construction was awarded the bid. Contractors have completed laying the sewer line and stubbing up all services. Sink holes have occurred around the service clean outs. Contractor will go back and fix when weather permits.
> Kimberly Sewer Lift Station Rehab
Jordon Contractors was awarded the bid. Contractor is waiting on other utilities to be relocated. ONG is scheduling relocation of gas lines; OG&E has lowered all their lines; waiting on cable lines to be moved.
> Sanitary Sewer Rehab Project (Pipe Bursting)
Budgeted project amount is $1,000,000.00. Project awarded to Jordon Contractors. Contractors are reviewing the sewer line list and are videoing lines to find service on the first 5 lines on the list. Review of manholes to be replaced will be done on a line by line basis.
> Utility System Master Plan
Contract awarded to SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. The Water Hydraulic Model will be completed by the end of this April. SRB has started work on the Wastewater Hydraulic Model. Staff met with SRB on March 22nd for a basis of planning meeting.
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Rainfall
> The airport has received 20"+ of rain since April 1st of this year.
* Fuel Sales
> May 2013 fuel sales were considerably higher than May 2012 due to more favorable weather conditions overall. Fuel sales continue to steadily increase:
▪May 2012 = Avgas 1,630.51 Gallons; Jet A 631.00 Gallons
▪May 2013 = Avgas 2,598.34 Gallons; Jet A 2,613.38 Gallons
* Foreign Trade Zone Application (approved)
> Working with SEDF to market the Airport's new designation
* "Oklahoma Certified Site Program - Aerospace Park"
> Application is being completed by SEDF and airport staff
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 8)
> Cleaning up tornado damage at the Lake
> Daily cleanup route on Main Street and in city parks
> Mowing in City Parks and at the Lake
> Performing Park inspections
> Performing various building repairs during rain days
* Cemetery Division (staff of 4)
> One (1) burial last week
> Cleaning up tree debris
> Filling in burial sites that have settled due to the recent rainfall
> Leveling markers
* Central Garage (Staff of 6)
> 34 units in last week with 41 total repairs
> EVT School and testing
* Shawnee Twin Lakes
> Lake #1 has been reopened
> Isaac Walton Park has been cleaned up but waiting on the electric company to repair a broken pole and restore power.
* Wes Watkins Reservoir
> All boat ramps remain open and all campgrounds remain busy
> Cleaning up debris from the storm damage
* Current Projects
> Municipal Swimming Pool
Project is on the June 10, 2013 Commission Agenda; Architects are ready to begin the engineered drawings and bid sheets.
> Glory Daze Games and Fireworks (no change on project this week)
This event is set for June 29, 2013 at the Expo Center from 3:00 pm till the fireworks show is complete. $40,000.00 dollars has been raised for this event.
> Municipal Court Offices
Will choose a contractor this week and begin the scheduling process for the work to begin
> Auditorium Exterior Restoration and Window Replacement
Bid opening is on the June 10, 2013 Commission Meeting
> City Hall ADA Restroom Project (no change on project this week)
We will bid project in July 2013
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
* Events: May 19-25, 2013
> June 5, OG&E
> June 6, United Way
> June 7-9, Fullblood Limousine Alliance Show/Sale
> June 8, Cromwell Class Reunion
* IFYR totals as of June 8, 2013
> Contestants Entries - 744 >Event Entries - 1,326 >States - 28
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff prepared materials and attended the June 6 City Commission meeting.
> The Shawnee Planning Commission met on June 6; Staff presented reports and transmitted recommendations.
> Staff is preparing to assist in the implementation of the businesses licenses in conjunction with the Finance Department. Building Division staff will ensure that new business occupancy applicants are provide with the necessary forms and comply prior to a certificate of occupancy being issued.
> Staff attended the Oklahoma Preservation Conference in Perry, OK.
> The City of Shawnee received a Citation of Merit from the Oklahoma State Historic Preservation Office for the establishment of the downtown façade grant program.
> Total new home permits issued January - May 2013: 32 (same time last year: 16)
> The Action Center is currently investigating the following complaints:
▪ Dilapidated Buildings: 38 active cases
▪ Derelict Vehicles: 3 active cases
▪ Junk/Trash: 9 active cases
▪ Tall Grass/Weeds: 118 active cases
* Project Updates
> Wayfinding
Staff is continuing work on a Phase 1 Wayfinding Bid Packet to include the EXPO and main entrance signs to the City. Sign companies have been contacted so that preliminary cost estimates can be known and the phase can be scaled accordingly. The expected bid time is September 2013.
> Code Revision
Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code. The Planning Commission is expecting to hold another workshop in July or August, with the expected completion of the codes in late-2013. The residential code sections are complete, expecting final edits. Current work centers on commercial zoning designations and design standards.
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of rescheduled City Commission meeting and authorities from June 3rd to June 10th (lack of quorum)
> Filed 23 public nuisance liens and 15 lien releases with Pottawatomie County Clerk
> Filed 4 lien certifications with Pottawatomie County Treasurer
> Reviewed Human Resource storage facility to incorporate with City's archived records
> Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee
* Utility Billing/Customer Service
> Zone 3 billing (6/4/13)
> 203 total number of customers using kiosks for May, 2013
> $16,860.38 total amount received in kiosks payments for May, 2013
> Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> Continued project review / management for master projects
▪ VoIP Telephony Project
▪ Remote VPN Replacements
▪ Airport WiFi/Hotspot/Captured Portal replacement
▪ TCM Imaging Solution Project
▪ Unitrends Backup Appliance Deployment
▪ Fire Dashboard Deployment
▪ Mobile Device Management Deployment
> Corrected outage at Animal Shelter and the Airport
> Built/deployed Workstation replacement
> General User Support for the various departments
> Preformed research and report for TCM project
> Worked with Vendors on quotes and orders
> Continued ProQA server and workstation installs
> Added InfoWater licensing to server
> Installation of ArcGIS / InfoWater on workstations
<HR>
FIRE DEPARTMENT/David Short, Chief
* Fire Chief
Red Cedar Project
▪ We received quotes on prices for eradication
▪ We received prices on special equipment for possible purchase
▪ Visited with various agencies concerning programs for removal as well as possible funding
* Suppression
> Responded to 117 emergency calls: Breakdown of calls: Fires - 7, Good Intent Calls - 9,
Rescue/EMS - 80, Service Calls - 3, False Alarms - 6, and Special Incidents: - 2
* Fire Prevention
Plan Reviews
> Joann Fabric, 4901 N. Kickapoo
> GE Pressure Control (fire sprinkler system and fire alarm system)
New Construction Inspections
> Boom-A-Rang Diner, 400 W. MacArthur (final Inspection)
> Domenica's Italian Restaurant, 2033 N. Kickapoo (final inspection/hood suppression system)
Requested / Administrative Inspections
> Oklahoma Families First, 904 E. Wilson
Consultations / Meetings
> Architect for new church at Harrison and Westech
Permits and On-Site Inspections
> Burn Permits issued: 10
> Boom-A-Rang Diner, 400 W. MacArthur (hood system)
* Training
> Continuation Training for seven (7) Probationary Fire Fighters
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 140 / Total Citations: 115 / Handwritten Citations: 30 / E-Citations: 85 (73.91%)
> Arrests: 38
> Formal presentation of "Accredited" status from OACP
> Received two free HMMWVs with trailers/other supplies from Ft Sill through LESO program
> Announcement of Brynes Grant at Commission meeting
> Received replacement patrol boat that was destroyed in storms
> Lake damage assessment
* Dispatch
> Managed 1897 calls for service (Police/Fire/EMS)
* Accreditation/Lt. King, Accreditation Manager
> Developing crime prevention presentation (fraud) for community groups; first presentation scheduled with the Lions Club for June 6th.
> Working on new hire orientation program and an officer handbook
> Reviewing In-House Recruit Training Manual from Stillwater PD and editing for our use
* Evidence
> Number of evidence items brought in: 32 > Number of evidence items released: 1
* CID
> 21 Cases Forwarded to CID for Review
> 3 Felony Cases Assigned / 5 Other Case Assigned
> 5 Felony Cases Cleared / 1 Misdemeanor Case Cleared / 3 Other Cases Cleared
> $900.00 Total Property Recovered
> 3 Felony Cases Filed through the DA's Office
> 6 Assists with Patrol and Other Agencies
> Completed 6 Cell Phone Forensic Cases for Tecumseh Police Department
> Completed 1 Cell Phone Forensic Case for Shawnee Police Department
> Completed 2 Cell Phone Forensic Cases for DA Task Force
> Received 1 Cell Phone Forensic Cases for Tecumseh Police Department / two now working.
> Received 1 Cell Phone Forensic Case for Shawnee Police Department
> Received 3 Cell Phone Forensic Cases for DA Task Force
* COP's Grant Program
> Searched suspected drug dealer residence
> Prepared and served phone search warrant
> Accreditation presentation, Kiwanis presentation, and the Boys and Girls Club summer camp
> Safe Corridor report
> Supervised day shift and assisted evening shift
> Investigated drug cases
> Conducted Face book surveillance
> Worked homicide; two arrested for 1st degree murder
> Arrest two for possession of meth
> Intent to distribute and possession of a firearm
> Seized half ounce of meth, three pistols, one truck
* Staff
> Police Officers - 59 / 3 open positions / 1 at FBI Academy / 1 deployed on Military / 54 available
> Dispatch positions - 13 / 11 available for service / 2 in training status / 2 open position
> Animal Control Positions - 4 / 4 available for service
* Animal Control
> Calls Responded: 65 >Animals Impounded: 31 >Animals reclaimed: 1 >Animals adopted: 6
> No Report Submitted this week
<HR>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
* Kickapoo Street Widening Project
> ODOT awarded this project to Haskell-Lemon Construction for a total project construction cost of $10,930,517.98 (including water line costs). Work on the project is proceeding with installation of new, larger water main(s) that will be located from outside of the street paving instead of under the paving as where the existing lines are located. Water line replacement has proceeded from the Spur to north of Elizabeth. Contractor has uncovered an underground storage tank (UST) which ODOT informs the City that it is the Citys responsibility to have removed. City is currently working with a Contractor certified by the Oklahoma Corporation Commission (OCC) to submit a cost proposal to the City for consideration. The existing traffic signals have been taken down from the intersections of Kickapoo & the Spur and Kickapoo & Independence, and temporary signals on span wire have been erected as the Contractor is readying the section from the Spur to Independence to be able to start
actual roadway construction in that area. Project is scheduled to be completed by May of 2014
* Airport Trails Project
> Project awarded to Bishop Paving in the amount of $633,409.90. All the asphalt is in place for the track/trail, and people are able to use the facility. The Contractor is working on the concrete replacement for driveways and ramps along the section of the track that is adjacent to Airport Drive. Also, work on backfilling the asphalt track/trail with topsoil is in progress. Anticipate construction being completed by June 2013.
* Rehab Concrete Streets Project (FY11-12)
> Project awarded to All Roads in the amount of $387,409.00. Work on Independence was halted May 3, 2013, because the only section remaining to be removed and replaced was right in front of Sequoyah Schools drives. Work had been stopped on this project until school was out, and All-Roads resumed paving operations on May 20, 2013. The heavy rains and severe weather we have experienced the last few weeks has delayed and hampered the contractor's progress.
* ADA Sidewalk and Ramps Project
> Project awarded to All-Roads Paving in the amount of $127,337.75. We are targeting ramps at the intersections along 10th Street from Harrison to Bell Street. Work is in progress, and Contractor has been working intersection ramps at 10th & Union and 10th & Philadelphia.
* Federal Street Bridge Repair Project
> Project awarded to PbX Corporation in the amount of $685,565. City staff completed the design plans and specifications for the project. The project was awarded to PbX Corporation in the amount of $685,565. All the utilities, ie, water, ONG, and OG&E have moved their facilities from underneath the bridge deck and construction work could be started, however, we are still waiting on the BNSF to give approvals to PbX Corp to proceed. The bridge being over the railroad's right-of-way gives them jurisdiction over construction and we need their approvals before proceeding. Contact has been made with the BNSF, and although Contractor and BNSF have executed an Agreement, the railroad (BNSF) is still holding up construction start date until their Demolition Division has approved the Contractors method of operations and the BNSF provides a flagger. The BNSF requires one of their own personnel to be onsite even though there is only one train per week that uses that track. Start date
has now been pushed back till at least June 24, 2013.
* Bell Street Streetscape Project (from Farrall to 7th Street)
> Project awarded to All Roads Paving in the amount of $98,500. Project is approximately 95% completed, but had been put on-hold while Shawnee Municipal Authority (SMA) installs a water meter and vault. SMA indicates they still have work to complete and will be another 3-4 weeks before completion. The project also includes an enhanced crosswalk at Farrall with in-paving strobe lighting, and that is scheduled to be installed within the next two weeks. OG&E will install decorative lighting along the east side of Bell Street upon completion of the sidewalk project, and OG&E is tentatively scheduled to begin their lighting installation in four weeks from today.
* City Hall Parking Lot Improvements
> Project awarded to All Roads Paving in the amount of $195,235.40. Project consists of constructing a new 73 space concrete parking lot and milling/overlay the existing asphalt City Hall parking lot and alley. 90 calendar days are allotted to the project by contract, but a start date has not yet been determined. A Pre-work has been held and a Notice to Proceed for this project has been issued effective June 3, 2013. Contractor has not started nor moved onsite as of this Friday, 6/14/2013.
* Main Street Streetscape Project (no change to this project this week)
> Preliminary design work has been started as time allows on this project. Project design will follow closely the design layout that was used on the Bell Street Streetscape Project. Preliminary design is approximately 80% complete. ODOT has announced that the City of Shawnee was approved for the $400,000 enhancement grant, and with funding from the Downtown TIFF District, 302 Street Fund, and SMA, the City should be in shape to have full funding for the project. A landscape architect will be employed to finalize irrigation and landscape plans, and the City may be able to advertise this project sometime Fall 2013.
Traffic Control Department
> Reset processor for south bound left turn signal at Hardesty & Hwy 177
> Replaced controller at Federal & Kickapoo
> Recovered barricades and advance warning signs from Lake Road Bridge
> Replaced LED for west bound green at Draper & Highland
> Replaced signal lamp for west bound red at Broadway & Highland
> Checked intakes in sector 3
> Reset the twelve (12) intersections at various locations in the City
> Removed fallen trees at four (4) various locations in the City
> Closed off Whittaker Street (Shawnee - Center) (flooding)
> Cleaned intakes at 1100 blk. E. Whittaker
> Closed off south bound lane on Broadway (Highland - Ridgewood) (sink hole)
Street Department
> Removed debris from lake all week
> Ran intakes
<HR>
UTILITY DEPARTMENT/Steve Nelms, Interim Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 4.016 Last week: *MGD - 3.996
> Pumped 615,695,000 MG to date compared to 612,112,000 MG for same period last year
> Performed routine plant maintenance
> Performed routine water testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 3.143 **BOD - 18 mg/l ***TSS - 10 mg/l
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 2.911 **BOD - 2.0 mg/l ***TSS - 3.0 mg/l
> Hauled 27,500 gallons of bio-solids have been hauled so far this month
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 87, Main Breaks - 1, Leak Checks - 29, Cut-offs Replaced - 3, Reset Water Meters - 8, and Water/Sewer Line Locates - 159
> Repaired a 1" main on S. Park
> Worked Shop Tickets and Service Orders from Customer Service
* PCDA
> Leak Checks - 4, Set/Reset Water Meters - 3, Meter Re-reads - 2, and Water Line Locates - 15
> Total Miles: 239 Total Man Hours: 87
* Valve Maintenance (staff of 3)
> Located/performed serviceability check on valves at 13 different locations
> Located/performed serviceability check on fire hydrants at 10 different locations
> Repaired existing valves at the following locations: 901 N. Kickapoo and on Bell Street on the east side of Shawnee Milling
> Repaired water main line at the following locations: 4817 N. Kickapoo and 27 W. Interstate Parkway
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 27,025 ft. Flushed (year to date) - 420,802 ft.
> Total Service Calls - 53, Sewer Lines Checked - 47, Lift Stations Checked - 56, and Emergency Sewer Calls - 4
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Capital Projects (no change on any of the projects this week)
> North Park Block 5 Sewer Line Replacement Project
Trent Construction was awarded the bid. Contractors have completed laying the sewer line and stubbing up all services. Sink holes have occurred around the service clean outs. Contractor will go back and fix when weather permits.
> Kimberly Sewer Lift Station Rehab
Jordon Contractors was awarded the bid. Contractor is waiting on other utilities to be relocated. ONG is scheduling relocation of gas lines; OG&E has lowered all their lines; waiting on cable lines to be moved.
> Sanitary Sewer Rehab Project (Pipe Bursting)
Budgeted project amount is $1,000,000.00. Project awarded to Jordon Contractors. Contractors are reviewing the sewer line list and are videoing lines to find service on the first 5 lines on the list. Review of manholes to be replaced will be done on a line by line basis.
> Utility System Master Plan
Contract awarded to SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. The Water Hydraulic Model will be completed by the end of this April. SRB has started work on the Wastewater Hydraulic Model. Staff met with SRB on March 22nd for a basis of planning meeting.
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Rainfall
> The airport has received 20"+ of rain since April 1st of this year.
* Fuel Sales
> May 2013 fuel sales were considerably higher than May 2012 due to more favorable weather conditions overall. Fuel sales continue to steadily increase:
▪May 2012 = Avgas 1,630.51 Gallons; Jet A 631.00 Gallons
▪May 2013 = Avgas 2,598.34 Gallons; Jet A 2,613.38 Gallons
* Foreign Trade Zone Application (approved)
> Working with SEDF to market the Airport's new designation
* "Oklahoma Certified Site Program - Aerospace Park"
> Application is being completed by SEDF and airport staff
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 8)
> Cleaning up tornado damage at the Lake
> Daily cleanup route on Main Street and in city parks
> Mowing in City Parks and at the Lake
> Performing Park inspections
> Performing various building repairs during rain days
* Cemetery Division (staff of 4)
> One (1) burial last week
> Cleaning up tree debris
> Filling in burial sites that have settled due to the recent rainfall
> Leveling markers
* Central Garage (Staff of 6)
> 34 units in last week with 41 total repairs
> EVT School and testing
* Shawnee Twin Lakes
> Lake #1 has been reopened
> Isaac Walton Park has been cleaned up but waiting on the electric company to repair a broken pole and restore power.
* Wes Watkins Reservoir
> All boat ramps remain open and all campgrounds remain busy
> Cleaning up debris from the storm damage
* Current Projects
> Municipal Swimming Pool
Project is on the June 10, 2013 Commission Agenda; Architects are ready to begin the engineered drawings and bid sheets.
> Glory Daze Games and Fireworks (no change on project this week)
This event is set for June 29, 2013 at the Expo Center from 3:00 pm till the fireworks show is complete. $40,000.00 dollars has been raised for this event.
> Municipal Court Offices
Will choose a contractor this week and begin the scheduling process for the work to begin
> Auditorium Exterior Restoration and Window Replacement
Bid opening is on the June 10, 2013 Commission Meeting
> City Hall ADA Restroom Project (no change on project this week)
We will bid project in July 2013
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
* Events: May 19-25, 2013
> June 5, OG&E
> June 6, United Way
> June 7-9, Fullblood Limousine Alliance Show/Sale
> June 8, Cromwell Class Reunion
* IFYR totals as of June 8, 2013
> Contestants Entries - 744 >Event Entries - 1,326 >States - 28
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff prepared materials and attended the June 6 City Commission meeting.
> The Shawnee Planning Commission met on June 6; Staff presented reports and transmitted recommendations.
> Staff is preparing to assist in the implementation of the businesses licenses in conjunction with the Finance Department. Building Division staff will ensure that new business occupancy applicants are provide with the necessary forms and comply prior to a certificate of occupancy being issued.
> Staff attended the Oklahoma Preservation Conference in Perry, OK.
> The City of Shawnee received a Citation of Merit from the Oklahoma State Historic Preservation Office for the establishment of the downtown façade grant program.
> Total new home permits issued January - May 2013: 32 (same time last year: 16)
> The Action Center is currently investigating the following complaints:
▪ Dilapidated Buildings: 38 active cases
▪ Derelict Vehicles: 3 active cases
▪ Junk/Trash: 9 active cases
▪ Tall Grass/Weeds: 118 active cases
* Project Updates
> Wayfinding
Staff is continuing work on a Phase 1 Wayfinding Bid Packet to include the EXPO and main entrance signs to the City. Sign companies have been contacted so that preliminary cost estimates can be known and the phase can be scaled accordingly. The expected bid time is September 2013.
> Code Revision
Staff continues work preparing drafts of a revised Shawnee Zoning and Subdivision Code. The Planning Commission is expecting to hold another workshop in July or August, with the expected completion of the codes in late-2013. The residential code sections are complete, expecting final edits. Current work centers on commercial zoning designations and design standards.
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of rescheduled City Commission meeting and authorities from June 3rd to June 10th (lack of quorum)
> Filed 23 public nuisance liens and 15 lien releases with Pottawatomie County Clerk
> Filed 4 lien certifications with Pottawatomie County Treasurer
> Reviewed Human Resource storage facility to incorporate with City's archived records
> Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee
* Utility Billing/Customer Service
> Zone 3 billing (6/4/13)
> 203 total number of customers using kiosks for May, 2013
> $16,860.38 total amount received in kiosks payments for May, 2013
> Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> Continued project review / management for master projects
▪ VoIP Telephony Project
▪ Remote VPN Replacements
▪ Airport WiFi/Hotspot/Captured Portal replacement
▪ TCM Imaging Solution Project
▪ Unitrends Backup Appliance Deployment
▪ Fire Dashboard Deployment
▪ Mobile Device Management Deployment
> Corrected outage at Animal Shelter and the Airport
> Built/deployed Workstation replacement
> General User Support for the various departments
> Preformed research and report for TCM project
> Worked with Vendors on quotes and orders
> Continued ProQA server and workstation installs
> Added InfoWater licensing to server
> Installation of ArcGIS / InfoWater on workstations
<HR>
FIRE DEPARTMENT/David Short, Chief
* Fire Chief
Red Cedar Project
▪ We received quotes on prices for eradication
▪ We received prices on special equipment for possible purchase
▪ Visited with various agencies concerning programs for removal as well as possible funding
* Suppression
> Responded to 117 emergency calls: Breakdown of calls: Fires - 7, Good Intent Calls - 9,
Rescue/EMS - 80, Service Calls - 3, False Alarms - 6, and Special Incidents: - 2
* Fire Prevention
Plan Reviews
> Joann Fabric, 4901 N. Kickapoo
> GE Pressure Control (fire sprinkler system and fire alarm system)
New Construction Inspections
> Boom-A-Rang Diner, 400 W. MacArthur (final Inspection)
> Domenica's Italian Restaurant, 2033 N. Kickapoo (final inspection/hood suppression system)
Requested / Administrative Inspections
> Oklahoma Families First, 904 E. Wilson
Consultations / Meetings
> Architect for new church at Harrison and Westech
Permits and On-Site Inspections
> Burn Permits issued: 10
> Boom-A-Rang Diner, 400 W. MacArthur (hood system)
* Training
> Continuation Training for seven (7) Probationary Fire Fighters
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 140 / Total Citations: 115 / Handwritten Citations: 30 / E-Citations: 85 (73.91%)
> Arrests: 38
> Formal presentation of "Accredited" status from OACP
> Received two free HMMWVs with trailers/other supplies from Ft Sill through LESO program
> Announcement of Brynes Grant at Commission meeting
> Received replacement patrol boat that was destroyed in storms
> Lake damage assessment
* Dispatch
> Managed 1897 calls for service (Police/Fire/EMS)
* Accreditation/Lt. King, Accreditation Manager
> Developing crime prevention presentation (fraud) for community groups; first presentation scheduled with the Lions Club for June 6th.
> Working on new hire orientation program and an officer handbook
> Reviewing In-House Recruit Training Manual from Stillwater PD and editing for our use
* Evidence
> Number of evidence items brought in: 32 > Number of evidence items released: 1
* CID
> 21 Cases Forwarded to CID for Review
> 3 Felony Cases Assigned / 5 Other Case Assigned
> 5 Felony Cases Cleared / 1 Misdemeanor Case Cleared / 3 Other Cases Cleared
> $900.00 Total Property Recovered
> 3 Felony Cases Filed through the DA's Office
> 6 Assists with Patrol and Other Agencies
> Completed 6 Cell Phone Forensic Cases for Tecumseh Police Department
> Completed 1 Cell Phone Forensic Case for Shawnee Police Department
> Completed 2 Cell Phone Forensic Cases for DA Task Force
> Received 1 Cell Phone Forensic Cases for Tecumseh Police Department / two now working.
> Received 1 Cell Phone Forensic Case for Shawnee Police Department
> Received 3 Cell Phone Forensic Cases for DA Task Force
* COP's Grant Program
> Searched suspected drug dealer residence
> Prepared and served phone search warrant
> Accreditation presentation, Kiwanis presentation, and the Boys and Girls Club summer camp
> Safe Corridor report
> Supervised day shift and assisted evening shift
> Investigated drug cases
> Conducted Face book surveillance
> Worked homicide; two arrested for 1st degree murder
> Arrest two for possession of meth
> Intent to distribute and possession of a firearm
> Seized half ounce of meth, three pistols, one truck
* Staff
> Police Officers - 59 / 3 open positions / 1 at FBI Academy / 1 deployed on Military / 54 available
> Dispatch positions - 13 / 11 available for service / 2 in training status / 2 open position
> Animal Control Positions - 4 / 4 available for service
* Animal Control
> Calls Responded: 65 >Animals Impounded: 31 >Animals reclaimed: 1 >Animals adopted: 6
Thursday, June 13, 2013
Shawnee Beautification Committee Meeting Agenda
AGENDA<br>
Shawnee Beautification Committee<br>
June 13, 2013 - 4:00 PM<br>
Shawnee City Hall Emergency Operation Center Conference Room<br>
Call to Order.<br>
<br>
2) Roll Call and Declaration of a Quorum.<br>
<br>
3) Approval of Minutes for MAY 2013.<br>
4) Update on purchase of bulk mulch. (James Bryce)<br>
5) Discussion on entries for Shawnee Beautification Contest. (James Bryce)<br>
6) Old Business. <br>
<br>
7) New Business.<br>
<br>
8) Comments.<br>
<br>
9) Adjournment<br>
<br>
Shawnee Beautification Committee<br>
June 13, 2013 - 4:00 PM<br>
Shawnee City Hall Emergency Operation Center Conference Room<br>
Call to Order.<br>
<br>
2) Roll Call and Declaration of a Quorum.<br>
<br>
3) Approval of Minutes for MAY 2013.<br>
4) Update on purchase of bulk mulch. (James Bryce)<br>
5) Discussion on entries for Shawnee Beautification Contest. (James Bryce)<br>
6) Old Business. <br>
<br>
7) New Business.<br>
<br>
8) Comments.<br>
<br>
9) Adjournment<br>
<br>
Monday, June 10, 2013
Glory Daze! - June 29th - Family Spectacular
Be sure and mark you calendar for Glory Daze on June 29th, 2013. This years event features live music, inflatable games, Magicians and clowns and model airplanes.
You will see skydiver demostations, vintage war plances, and re-enactments of WWII jumpers along with food and refreshment stands.
The day ends with one of the largest fireworks shows int he state so dont miss Glory Daze 2013, June 29th, 3-10Pm.
You will see skydiver demostations, vintage war plances, and re-enactments of WWII jumpers along with food and refreshment stands.
The day ends with one of the largest fireworks shows int he state so dont miss Glory Daze 2013, June 29th, 3-10Pm.
Friday, June 7, 2013
Staff Activity Report for May 26 -June 1, 2013
EMERGENCY MANAGEMENT/Don Lynch, Director
> Staff continued with disaster recovery operations
> Participated on team conducting preliminary structural damage assessment.
> Met with FEMA/State officials for Public Assistance Applicants Briefing
> Received and processed 35 storm shelter registrations
> Participated in the Public Assistance Preliminary Damage Assessment
> Began working with City department to gather data about equipment, personnel, and supplies used in the response/recovery effort.
> Received 3 tents donated by Alaska Shelters for use in storing donated goods. Coordinated with manufacture to set up tents at Gordon Cooper Technology Center
> Answered numerous telephone calls from people wanting to donate items to disaster relief.
> Toured the damage area with videographer for City Connect program on Monday afternoon.
> Coordinated with American Red Cross, the Salvation Army, and Oklahoma Baptist Convention
> Disaster Relief, FEMA, and other organizations on recovery activities.
> Met with Federal and State Coordinating Officers for the disaster to review impact of event and recovery activities needed.
> Meetings with City, County, State, and Federal officials on debris management activities
> Attended FEMA/State Kickoff meeting for Public Assistance
> Began development of Debris Removal Bid Specifications
<HR>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
(No project updates submitted this week)
* Kickapoo Street Widening Project
> ODOT awarded this project to Haskell-Lemon Construction for a total project construction cost of $10,930,517.98 (including water line costs). Work on the project is proceeding with installation of new, larger water main(s) that will be located from outside of the street paving instead of under the paving as where the existing lines are located. Water line replacement has proceeded from the Spur to north of Wall Street thus far. The existing traffic signals have been taken down from the intersections of Kickapoo & the Spur and Kickapoo & Independence, and temporary signals on span wire have been erected as the Contractor is readying the section from the Spur to Independence to be able to start actual roadway construction in that area. Project is scheduled to be completed by May of 2014
* Airport Trails Project
> Project awarded to Bishop Paving in the amount of $633,409.90. The Contractor is working on the concrete replacement for driveways and ramps along the section of the track that is adjacent to Airport Drive. Anticipate construction being completed by June 2013.
* Rehab Concrete Streets Project (FY11-12)
> Project awarded to All Roads in the amount of $387,409.00. Work on Independence was halted on May 3, 2013, because the only sections remaining to be removed and replaced are right in front of Sequoyah Schools drives. We will wait until school is out on May 17, 2013 to have the Contractor (All Roads Paving) back onsite to have the sections of paving repaired that would result in blocking the schools driveways that they use to drop off and pick up the school children.
* Federal Street Bridge Repair Project
> Project awarded to PbX Corporation in the amount of $685,565. All the utilities, ie, water, ONG, and OG&E have moved their facilities from underneath the bridge deck and construction work could be started, however, we are still waiting on the BNSF to give approvals to PbX Corp to proceed. The bridge being over the railroads right-of-way gives them jurisdiction over construction and we are in need of their approval before proceeding. Contact was made with the BNSF this week and although Contractor and BNSF have executed an Agreement, the railroad (BNSF) is still holding up construction start date until their Demolition Division has approved the Contractors method of operations. Start date has now been pushed back till at least May 28, 2013.
* Bell Street Streetscape Project (from Farrall to 7th Street)
> Project awarded to All Roads Paving in the amount of $98,500. Project is approximately 95% completed. The project also includes an enhanced crosswalk at Farrall with in-paving strobe lighting, and that is scheduled to be installed within the next two weeks. OG&E will install decorative lighting along the east side of Bell Street upon completion of the sidewalk project, and OG&E is tentatively scheduled to begin their lighting installation in four weeks.
* ADA Sidewalk and Ramps Project
> Project awarded to All-Roads Paving in the amount of $127,337.75. We are targeting ramps at the intersections along 10th Street from Harrison to Bell Street. Contractor has started work at the intersection of Tucker & 10th Street, and work is in progress.
* City Hall Parking Lot Improvements
> Project awarded to All Roads Paving in the amount of $195,235.40. Project consists of constructing a new 73 space concrete parking lot and milling/overlay the existing asphalt City Hall parking lot and alley. 90 calendar days are allotted to the project by contract, but a start date has not yet been determined. A Pre-work meeting was held and a Notice to Proceed for this project has been issued effective June 3, 2013. Contractor will start construction the week of June 3rd.
* Main Street Streetscape Project
> Preliminary design work has been started as time allows on this project. Project design will follow closely the design layout that was used on the Bell Street Streetscape Project. Preliminary design is approximately 80% complete. ODOT has announced that the City of Shawnee was approved for the $400,000 enhancement grant, and with funding from the Downtown TIFF District, 302 Street Fund, and SMA, the City should be in shape to have full funding for the project. A landscape architect will be employed to finalize irrigation and landscape plans, and the City may be able to advertise this project sometime Fall 2013.
<HR>
UTILITY DEPARTMENT/Steve Nelms, Interim Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 3.996 Last week: *MGD - 3.941
> Pumped 586,335,000 MG to date compared to 577,245,000 MG for same period last year
> Performed routine plant maintenance
> Performed routine water testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.784 **BOD - 10 mg/l ***TSS - 0 mg/l
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.966 **BOD - 2.7 mg/l ***TSS - 4.5 mg/l
> Hauled 374,000 gallons of bio-solids were hauled for the month of May
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 115, Main Breaks - 0, Leak Checks - 36, Cut-offs Replaced - 5, Reset Water Meters - 28, and Water/Sewer Line Locates - 167
> Repaired two service lines
> Worked Shop Tickets
* PCDA
> Leak Checks - 5, Total Tickets - 5, and Water Line Locates - 22
> Total Miles: 92
> Total Man Hours: 407
* Valve Maintenance (staff of 3)
> Located/performed serviceability check on valves at 7 different locations
> Repaired existing valves at the following locations: 901 N. Kickapoo and on Bell Street on the east side of Shawnee Milling
> Replaced an existing valve at Broadway & Ayre
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 17,375 ft. Flushed (year to date) - 393,777 ft.
> Total Service Calls - 42, Sewer Lines Checked - 32, Lift Stations Checked - 16, and Emergency Sewer Calls - 2
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Capital Projects
> North Park Block 5 Sewer Line Replacement Project
Trent Construction was awarded the bid. Contractors have completed laying the sewer line and stubbing up all services. Sink holes have occurred around the service clean outs. Contractor will go back and fix when weather permits.
> Kimberly Sewer Lift Station Rehab (no change on project)
Jordon Contractors was awarded the bid. Contractor is waiting on other utilities to be relocated. ONG is scheduling relocation of gas lines; OG&E has lowered all their lines; waiting on cable lines to be moved.
> Sanitary Sewer Rehab Project (Pipe Bursting) (no change on project)
Budgeted project amount is $1,000,000.00. Project awarded to Jordon Contractors. Contractors are reviewing the sewer line list and are videoing lines to find service on the first 5 lines on the list. Review of manholes to be replaced will be done on a line by line basis.
> Utility System Master Plan (no change on project)
Contract awarded to SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. The Water Hydraulic Model will be completed by the end of this April. SRB has started work on the Wastewater Hydraulic Model. Staff met with SRB on March 22nd for a basis of planning meeting.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff prepared materials for the City Commission meeting.
> Staff completed reports for the Planning Commission June meeting.
> Staff approved five new home permits in the month of May.
> Staff met with applicants and discussed pending and future projects.
> The Action Center continues to have an unusually high call volume with lots of complaints concerning tall grass and weeds.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 8)
> Cleaning up tornado damage at the Lake; dock repair to start soon
> Set a Horse at Joe Cooper Ford
> Daily cleanup route on Main Street and in city parks
> Mowing in City Parks and at the Lake
> Performing Park inspections
> Set storage building at the Public Works Facility
* Cemetery Division (staff of 4)
> One (1) burial last week
> Cleaning up tree debris
> Filling in burial sites that have settled due to the recent rainfall
> Leveling markers
* Central Garage (Staff of 6)
> 33 units in last week with 21 total repairs
> EVT School and testing
* Shawnee Twin Lakes
> Lake #1 and Isaac Walton Park are closed due to tornado damage. No date at this time as to when they will re-open. Lake #2 will remain open for fishing only and Glen Collins Park will remain open.
> The courtesy boat dock was up righted and temporarily repaired until new parts can be purchased.
> The floating fishing dock will take some time to repair and will not be usable for some time.
> The old courtesy boat dock has been removed and will not be reused.
> We hope to be able to get out on the Lake and make sure that all is safe. Even though the lake is closed, people are still going around the barricades to unload boats and swimming in areas that are not designated for swimming.
* Wes Watkins Reservoir
> Water levels rose 5.5 ft.
> Cleaning up debris from the storm damage
* Current Projects (no change on any of the projects this week)
> Municipal Swimming Pool
Project is on the June 3, 2013 Commission Agenda
> Glory Daze Games and Fireworks
This event is set for June 29, 2013 at the Expo Center from 3:00 pm till the fireworks show is complete. $40,000.00 dollars has been raised for this event.
> Municipal Court Offices
Looking at bids this week and will select a contractor.
> Auditorium Exterior Restoration and Window Replacement
Bid opening is on the June 3, 2013 Commission Meeting
> City Hall ADA Restroom Project
We will bid project in July 2013
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Fuel Sales
> May 2013 fuel sales were considerably higher than May 2012 due to more favorable weather conditions overall. Fuel sales continue to steadily increase:
▪May 2012 = Avgas 1,630.51 Gallons; Jet A 631.00 Gallons
▪May 2013 = Avgas 2,598.34 Gallons; Jet A 2,613.38 Gallons
* Foreign Trade Zone Application (approved)
> Working with SEDF to market the Airport's new designation
* "Oklahoma Certified Site Program - Aerospace Park"
> Application is being completed by SEDF and airport staff
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
* Events: May 19-25, 2013
> May 30-31, 4H Camp, Conference Center, Upstairs
> June 1, Wedding Reception, Conference Center
> Excel Auction, Otto Krausse Building Section D
> June 1-2, Oklahoma Quarter Horse Foundation Show, Fred Humphrey Pavilion
* IFYR totals as of May 31, 2013
> Contestants Entries - 731 >Event Entries - 1,307 >States - 28
<HR>
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes of employees
> Processing insurance status changes/retirements/resignations
> Updating and maintaining employee records for insurance
> Processing monthly reports for workman's comp
> Processing new employee's insurance/retirement/new hire paperwork
> Conducting interviews for open positions.
> Processing open enrollment paperwork for yearly insurance enrollment.
> Other routine HR duties
> Review & attend WC case proceedings.
> Observe crews in the field for safe work procedures.
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of minutes for City Commission and Authorities for 5/28/13 continued meetings from May 20, 2013
> Worked with insurance company regarding tornado damage to city owned equipment, vehicles, and structure.
> Preparation of June 3, 2013 City Commission and Authorities agendas
> Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee
* Utility Billing/Customer Service
> Zone 3 cut-off for non-payment (5/29/13)
> Zone 3 billing (5/28/13)
> 203 total number of customers using kiosks for May, 2013
> $16,860.38 total amount received in kiosks payments for May, 2013
> Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> Reviewed / Resolved ISA / VPN Issues after finding Microsoft patch issues
> Reviewed / resolved data store server performance issues
> Moved all old IT equipment from POD into IT storage building
> Contacted Vendors for quotes and order info for tablets, cables and billing issues
> Various printer support and supplies
> Finalized 05/19 Tornado mapping and assessment data
> Update network storage permissions for Police / CID
> Setup temp account to Emergency Management Temp PIO
> Reset various end user passwords; assist with basic log in processes
> Continued work on police mobile system deployments
> Prepared for ProQA CAD installation
> Query Brazos vendor for Global records integration solution process
> Finalization of Sonicwall remote router VPN / Wireless configurations
> Airport WiFi replacement solution research and reviews
> Broadcast / produce live Commission meeting
> Channel 30 schedule updates and maintenance
> Misc administrative / AP / Credit card reconciliations completed
<HR>
FIRE DEPARTMENT/David Short, Chief
* Fire Chief
Red Cedar Project
▪ Due to tornado and storms, have been limited on time spent with cedar issue
▪ Contacted companies concerning equipment, labor cost and availability
* Suppression
> Responded to 127 emergency calls: Breakdown of calls: Fires - 9, Good Intent Calls - 13,
Rescue/EMS - 79, Service Calls - 4, Hazardous Conditions - 15, False Alarms - 6, and Special Incidents: - 1
* Fire Prevention
Plan Reviews
> New Church at Harrison & Westech
> Boom-A-Rang Diner, 400 W. MacArthur (hood system)
New Construction
> Round House, 1 American Way (new addition)
Requested / Administrative Inspections
> Project Safe's Safe House
> Stay and Play #2, 30 Ken Del
Investigations
> 826 W. Benedict (structure fire)
Consultations / Meetings
> Proposed new church at I-40 and Westech
> New restaurant, 2033 N. Kickapoo
Permits and On-Site Inspections
> Burn Permits issued: 6
> Boom-A-Rang Diner, 400 W. MacArthur (hood system)
* Training
> EMS Jane (CHF vs. COPD)
> Tour of the Shawnee Memory Care facility (all shifts)
> Continuation Training for seven (7) Probationary Fire Fighters
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 162 / Total Citations: 103 / Handwritten Citations: 22 / E-Citations: 81 (78.64%)
> Arrests: 27
> Attended retired Officer Funeral
> Click-it or Ticket Operation
> Follow up on Sandy Rea 1984 missing person case
> Friday night storms
* Dispatch
> Managed 2010 calls for service (Police/Fire/EMS)
* CID
> 22 Cases Forwarded to CID for Review
> 7 Felony Cases Assigned / 1 Other Case Assigned
> 8 Felony Cases Cleared
> $900.00 Total Property Recovered
> 6 Felony Cases Filed through the DA's Office
> 13 Assists with Patrol and Other Agencies
> Running 7 Cell Phone Forensic Cases for Tecumseh Police Department
> Running 1 Cell Phone Forensic Case for Shawnee Police Department
* Staff
> Police Officers - 59 / 3 open positions / 1 in FTO Training / 1 at FBI Academy / 1 deployed on Military / 53 available
> Dispatch positions - 13 / 11 available for service / 2 in training status / 2 open position
> Animal Control Positions - 4 / 4 available for service
* COP's Grant Program
> Conducted face book surveillance
> Assisted day shift and evening shift
> Planned internet sting
> Prostitution sting
> Click - it or ticket operation
> Picked up new lake patrol boat
> Conducted surveillance on known drug houses
> Investigate drug cases
> Assist with audit sight check for evidence
> Search for Fugitive felon, arrest-1 Felony Warrant
> Detail for retired officer funeral
> Investigate possible disaster relief scammers
> Assisted OBN in serving High Risk narcotics search warrant, Dist. #18 Drug Task Force reference joint case
* Accreditation/Lt. King, Accreditation Manager
> Conducted Basic Supervision and Supervisor Liability Courses for CLEET in Ada on May 30 & 31, 2013
> Developing crime prevention presentation (fraud) for community groups; first presentation scheduled with the Lions Club for June 6th.
> Working on new hire orientation program and an officer handbook
* Evidence
> Number of evidence items brought in: 19 > Number of evidence items released: 3
* Animal Control
> Calls Responded: 28 >Animals Impounded: 14 >Animals reclaimed: 1 >Animals adopted: 0
> Staff continued with disaster recovery operations
> Participated on team conducting preliminary structural damage assessment.
> Met with FEMA/State officials for Public Assistance Applicants Briefing
> Received and processed 35 storm shelter registrations
> Participated in the Public Assistance Preliminary Damage Assessment
> Began working with City department to gather data about equipment, personnel, and supplies used in the response/recovery effort.
> Received 3 tents donated by Alaska Shelters for use in storing donated goods. Coordinated with manufacture to set up tents at Gordon Cooper Technology Center
> Answered numerous telephone calls from people wanting to donate items to disaster relief.
> Toured the damage area with videographer for City Connect program on Monday afternoon.
> Coordinated with American Red Cross, the Salvation Army, and Oklahoma Baptist Convention
> Disaster Relief, FEMA, and other organizations on recovery activities.
> Met with Federal and State Coordinating Officers for the disaster to review impact of event and recovery activities needed.
> Meetings with City, County, State, and Federal officials on debris management activities
> Attended FEMA/State Kickoff meeting for Public Assistance
> Began development of Debris Removal Bid Specifications
<HR>
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
(No project updates submitted this week)
* Kickapoo Street Widening Project
> ODOT awarded this project to Haskell-Lemon Construction for a total project construction cost of $10,930,517.98 (including water line costs). Work on the project is proceeding with installation of new, larger water main(s) that will be located from outside of the street paving instead of under the paving as where the existing lines are located. Water line replacement has proceeded from the Spur to north of Wall Street thus far. The existing traffic signals have been taken down from the intersections of Kickapoo & the Spur and Kickapoo & Independence, and temporary signals on span wire have been erected as the Contractor is readying the section from the Spur to Independence to be able to start actual roadway construction in that area. Project is scheduled to be completed by May of 2014
* Airport Trails Project
> Project awarded to Bishop Paving in the amount of $633,409.90. The Contractor is working on the concrete replacement for driveways and ramps along the section of the track that is adjacent to Airport Drive. Anticipate construction being completed by June 2013.
* Rehab Concrete Streets Project (FY11-12)
> Project awarded to All Roads in the amount of $387,409.00. Work on Independence was halted on May 3, 2013, because the only sections remaining to be removed and replaced are right in front of Sequoyah Schools drives. We will wait until school is out on May 17, 2013 to have the Contractor (All Roads Paving) back onsite to have the sections of paving repaired that would result in blocking the schools driveways that they use to drop off and pick up the school children.
* Federal Street Bridge Repair Project
> Project awarded to PbX Corporation in the amount of $685,565. All the utilities, ie, water, ONG, and OG&E have moved their facilities from underneath the bridge deck and construction work could be started, however, we are still waiting on the BNSF to give approvals to PbX Corp to proceed. The bridge being over the railroads right-of-way gives them jurisdiction over construction and we are in need of their approval before proceeding. Contact was made with the BNSF this week and although Contractor and BNSF have executed an Agreement, the railroad (BNSF) is still holding up construction start date until their Demolition Division has approved the Contractors method of operations. Start date has now been pushed back till at least May 28, 2013.
* Bell Street Streetscape Project (from Farrall to 7th Street)
> Project awarded to All Roads Paving in the amount of $98,500. Project is approximately 95% completed. The project also includes an enhanced crosswalk at Farrall with in-paving strobe lighting, and that is scheduled to be installed within the next two weeks. OG&E will install decorative lighting along the east side of Bell Street upon completion of the sidewalk project, and OG&E is tentatively scheduled to begin their lighting installation in four weeks.
* ADA Sidewalk and Ramps Project
> Project awarded to All-Roads Paving in the amount of $127,337.75. We are targeting ramps at the intersections along 10th Street from Harrison to Bell Street. Contractor has started work at the intersection of Tucker & 10th Street, and work is in progress.
* City Hall Parking Lot Improvements
> Project awarded to All Roads Paving in the amount of $195,235.40. Project consists of constructing a new 73 space concrete parking lot and milling/overlay the existing asphalt City Hall parking lot and alley. 90 calendar days are allotted to the project by contract, but a start date has not yet been determined. A Pre-work meeting was held and a Notice to Proceed for this project has been issued effective June 3, 2013. Contractor will start construction the week of June 3rd.
* Main Street Streetscape Project
> Preliminary design work has been started as time allows on this project. Project design will follow closely the design layout that was used on the Bell Street Streetscape Project. Preliminary design is approximately 80% complete. ODOT has announced that the City of Shawnee was approved for the $400,000 enhancement grant, and with funding from the Downtown TIFF District, 302 Street Fund, and SMA, the City should be in shape to have full funding for the project. A landscape architect will be employed to finalize irrigation and landscape plans, and the City may be able to advertise this project sometime Fall 2013.
<HR>
UTILITY DEPARTMENT/Steve Nelms, Interim Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 3.996 Last week: *MGD - 3.941
> Pumped 586,335,000 MG to date compared to 577,245,000 MG for same period last year
> Performed routine plant maintenance
> Performed routine water testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.784 **BOD - 10 mg/l ***TSS - 0 mg/l
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.966 **BOD - 2.7 mg/l ***TSS - 4.5 mg/l
> Hauled 374,000 gallons of bio-solids were hauled for the month of May
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 115, Main Breaks - 0, Leak Checks - 36, Cut-offs Replaced - 5, Reset Water Meters - 28, and Water/Sewer Line Locates - 167
> Repaired two service lines
> Worked Shop Tickets
* PCDA
> Leak Checks - 5, Total Tickets - 5, and Water Line Locates - 22
> Total Miles: 92
> Total Man Hours: 407
* Valve Maintenance (staff of 3)
> Located/performed serviceability check on valves at 7 different locations
> Repaired existing valves at the following locations: 901 N. Kickapoo and on Bell Street on the east side of Shawnee Milling
> Replaced an existing valve at Broadway & Ayre
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 17,375 ft. Flushed (year to date) - 393,777 ft.
> Total Service Calls - 42, Sewer Lines Checked - 32, Lift Stations Checked - 16, and Emergency Sewer Calls - 2
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Capital Projects
> North Park Block 5 Sewer Line Replacement Project
Trent Construction was awarded the bid. Contractors have completed laying the sewer line and stubbing up all services. Sink holes have occurred around the service clean outs. Contractor will go back and fix when weather permits.
> Kimberly Sewer Lift Station Rehab (no change on project)
Jordon Contractors was awarded the bid. Contractor is waiting on other utilities to be relocated. ONG is scheduling relocation of gas lines; OG&E has lowered all their lines; waiting on cable lines to be moved.
> Sanitary Sewer Rehab Project (Pipe Bursting) (no change on project)
Budgeted project amount is $1,000,000.00. Project awarded to Jordon Contractors. Contractors are reviewing the sewer line list and are videoing lines to find service on the first 5 lines on the list. Review of manholes to be replaced will be done on a line by line basis.
> Utility System Master Plan (no change on project)
Contract awarded to SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. The Water Hydraulic Model will be completed by the end of this April. SRB has started work on the Wastewater Hydraulic Model. Staff met with SRB on March 22nd for a basis of planning meeting.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff prepared materials for the City Commission meeting.
> Staff completed reports for the Planning Commission June meeting.
> Staff approved five new home permits in the month of May.
> Staff met with applicants and discussed pending and future projects.
> The Action Center continues to have an unusually high call volume with lots of complaints concerning tall grass and weeds.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 8)
> Cleaning up tornado damage at the Lake; dock repair to start soon
> Set a Horse at Joe Cooper Ford
> Daily cleanup route on Main Street and in city parks
> Mowing in City Parks and at the Lake
> Performing Park inspections
> Set storage building at the Public Works Facility
* Cemetery Division (staff of 4)
> One (1) burial last week
> Cleaning up tree debris
> Filling in burial sites that have settled due to the recent rainfall
> Leveling markers
* Central Garage (Staff of 6)
> 33 units in last week with 21 total repairs
> EVT School and testing
* Shawnee Twin Lakes
> Lake #1 and Isaac Walton Park are closed due to tornado damage. No date at this time as to when they will re-open. Lake #2 will remain open for fishing only and Glen Collins Park will remain open.
> The courtesy boat dock was up righted and temporarily repaired until new parts can be purchased.
> The floating fishing dock will take some time to repair and will not be usable for some time.
> The old courtesy boat dock has been removed and will not be reused.
> We hope to be able to get out on the Lake and make sure that all is safe. Even though the lake is closed, people are still going around the barricades to unload boats and swimming in areas that are not designated for swimming.
* Wes Watkins Reservoir
> Water levels rose 5.5 ft.
> Cleaning up debris from the storm damage
* Current Projects (no change on any of the projects this week)
> Municipal Swimming Pool
Project is on the June 3, 2013 Commission Agenda
> Glory Daze Games and Fireworks
This event is set for June 29, 2013 at the Expo Center from 3:00 pm till the fireworks show is complete. $40,000.00 dollars has been raised for this event.
> Municipal Court Offices
Looking at bids this week and will select a contractor.
> Auditorium Exterior Restoration and Window Replacement
Bid opening is on the June 3, 2013 Commission Meeting
> City Hall ADA Restroom Project
We will bid project in July 2013
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Fuel Sales
> May 2013 fuel sales were considerably higher than May 2012 due to more favorable weather conditions overall. Fuel sales continue to steadily increase:
▪May 2012 = Avgas 1,630.51 Gallons; Jet A 631.00 Gallons
▪May 2013 = Avgas 2,598.34 Gallons; Jet A 2,613.38 Gallons
* Foreign Trade Zone Application (approved)
> Working with SEDF to market the Airport's new designation
* "Oklahoma Certified Site Program - Aerospace Park"
> Application is being completed by SEDF and airport staff
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
* Events: May 19-25, 2013
> May 30-31, 4H Camp, Conference Center, Upstairs
> June 1, Wedding Reception, Conference Center
> Excel Auction, Otto Krausse Building Section D
> June 1-2, Oklahoma Quarter Horse Foundation Show, Fred Humphrey Pavilion
* IFYR totals as of May 31, 2013
> Contestants Entries - 731 >Event Entries - 1,307 >States - 28
<HR>
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes of employees
> Processing insurance status changes/retirements/resignations
> Updating and maintaining employee records for insurance
> Processing monthly reports for workman's comp
> Processing new employee's insurance/retirement/new hire paperwork
> Conducting interviews for open positions.
> Processing open enrollment paperwork for yearly insurance enrollment.
> Other routine HR duties
> Review & attend WC case proceedings.
> Observe crews in the field for safe work procedures.
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of minutes for City Commission and Authorities for 5/28/13 continued meetings from May 20, 2013
> Worked with insurance company regarding tornado damage to city owned equipment, vehicles, and structure.
> Preparation of June 3, 2013 City Commission and Authorities agendas
> Normal routine duties including tort claims, management of archived records, research of records for staff and Commissioners, distribution of payroll, preparation of inbound/outbound mail, and overseeing insurance on vehicles and property owned by the City of Shawnee
* Utility Billing/Customer Service
> Zone 3 cut-off for non-payment (5/29/13)
> Zone 3 billing (5/28/13)
> 203 total number of customers using kiosks for May, 2013
> $16,860.38 total amount received in kiosks payments for May, 2013
> Routine customer service/billing, water and sewer transactions and issues involving payment arrangements, cut-offs, past-due collections and sanitation
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> Reviewed / Resolved ISA / VPN Issues after finding Microsoft patch issues
> Reviewed / resolved data store server performance issues
> Moved all old IT equipment from POD into IT storage building
> Contacted Vendors for quotes and order info for tablets, cables and billing issues
> Various printer support and supplies
> Finalized 05/19 Tornado mapping and assessment data
> Update network storage permissions for Police / CID
> Setup temp account to Emergency Management Temp PIO
> Reset various end user passwords; assist with basic log in processes
> Continued work on police mobile system deployments
> Prepared for ProQA CAD installation
> Query Brazos vendor for Global records integration solution process
> Finalization of Sonicwall remote router VPN / Wireless configurations
> Airport WiFi replacement solution research and reviews
> Broadcast / produce live Commission meeting
> Channel 30 schedule updates and maintenance
> Misc administrative / AP / Credit card reconciliations completed
<HR>
FIRE DEPARTMENT/David Short, Chief
* Fire Chief
Red Cedar Project
▪ Due to tornado and storms, have been limited on time spent with cedar issue
▪ Contacted companies concerning equipment, labor cost and availability
* Suppression
> Responded to 127 emergency calls: Breakdown of calls: Fires - 9, Good Intent Calls - 13,
Rescue/EMS - 79, Service Calls - 4, Hazardous Conditions - 15, False Alarms - 6, and Special Incidents: - 1
* Fire Prevention
Plan Reviews
> New Church at Harrison & Westech
> Boom-A-Rang Diner, 400 W. MacArthur (hood system)
New Construction
> Round House, 1 American Way (new addition)
Requested / Administrative Inspections
> Project Safe's Safe House
> Stay and Play #2, 30 Ken Del
Investigations
> 826 W. Benedict (structure fire)
Consultations / Meetings
> Proposed new church at I-40 and Westech
> New restaurant, 2033 N. Kickapoo
Permits and On-Site Inspections
> Burn Permits issued: 6
> Boom-A-Rang Diner, 400 W. MacArthur (hood system)
* Training
> EMS Jane (CHF vs. COPD)
> Tour of the Shawnee Memory Care facility (all shifts)
> Continuation Training for seven (7) Probationary Fire Fighters
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 162 / Total Citations: 103 / Handwritten Citations: 22 / E-Citations: 81 (78.64%)
> Arrests: 27
> Attended retired Officer Funeral
> Click-it or Ticket Operation
> Follow up on Sandy Rea 1984 missing person case
> Friday night storms
* Dispatch
> Managed 2010 calls for service (Police/Fire/EMS)
* CID
> 22 Cases Forwarded to CID for Review
> 7 Felony Cases Assigned / 1 Other Case Assigned
> 8 Felony Cases Cleared
> $900.00 Total Property Recovered
> 6 Felony Cases Filed through the DA's Office
> 13 Assists with Patrol and Other Agencies
> Running 7 Cell Phone Forensic Cases for Tecumseh Police Department
> Running 1 Cell Phone Forensic Case for Shawnee Police Department
* Staff
> Police Officers - 59 / 3 open positions / 1 in FTO Training / 1 at FBI Academy / 1 deployed on Military / 53 available
> Dispatch positions - 13 / 11 available for service / 2 in training status / 2 open position
> Animal Control Positions - 4 / 4 available for service
* COP's Grant Program
> Conducted face book surveillance
> Assisted day shift and evening shift
> Planned internet sting
> Prostitution sting
> Click - it or ticket operation
> Picked up new lake patrol boat
> Conducted surveillance on known drug houses
> Investigate drug cases
> Assist with audit sight check for evidence
> Search for Fugitive felon, arrest-1 Felony Warrant
> Detail for retired officer funeral
> Investigate possible disaster relief scammers
> Assisted OBN in serving High Risk narcotics search warrant, Dist. #18 Drug Task Force reference joint case
* Accreditation/Lt. King, Accreditation Manager
> Conducted Basic Supervision and Supervisor Liability Courses for CLEET in Ada on May 30 & 31, 2013
> Developing crime prevention presentation (fraud) for community groups; first presentation scheduled with the Lions Club for June 6th.
> Working on new hire orientation program and an officer handbook
* Evidence
> Number of evidence items brought in: 19 > Number of evidence items released: 3
* Animal Control
> Calls Responded: 28 >Animals Impounded: 14 >Animals reclaimed: 1 >Animals adopted: 0
Shawnee Lake #1 Reopens
City crews inspected Shawnee Lake #1 this last week removing some debris that was floating. There is still one area that had to remain due to the size and wieght. Crews put a buoy on the object and will look at removing it at a later date. The lake is reopened to the public but everyone still needs to be cautious becuase of debris that could still float to the surface.<br>
Isaac Walton's Park will remain closed through out the weekend for cleanup but may reopen next week.
Isaac Walton's Park will remain closed through out the weekend for cleanup but may reopen next week.
Tuesday, June 4, 2013
Disaster Recovery Update 06/04/2013
FOR IMMEDIATE RELEASE
Pottawatomie County/City of Shawnee
June 4, 2013
Office of Emergency Management
Contact: Don Lynch
405.878.1650
Disaster recovery efforts continue in Pottawatomie County
Shawnee, OK - Work continues in Pottawatomie County to provide assistance to county residents affected by the tornado that hit the Shawnee area on May 19. Even though response efforts are being scaled back, several area groups and governmental agencies are still providing services and stand ready to help. The latest damage assessment figures show 240 homes in Pottawatomie County were damaged.
The Multi-Agency Resource Center (MARC) is located at the Gordon Cooper Technology Center, with representatives from the American Red Cross, Oklahoma Housing Finance Agency (OHFA), US Small Business Administration (SBA), FEMA, and partner agencies still available to work with those needing assistance. Residents who have suffered losses should visit the MARC to acquaint themselves with the resources that are available and apply for assistance as needed.
More than $1 million in aid is available for those needing assistance with housing. As of June 4, more than 400 area households in Pottawatomie and Lincoln counties have been assisted. Included in assistance packages are grants from OHFA for housing-related expenses including: utility deposits; security deposits; hotel rooms; and first month's rent. These grants are capped at $2,000 and are not cash grants. OHFA will issue checks directly to landlords, utility companies, and hotels. There is no income limit attached to the grants.
FEMA representatives staffing the Disaster Recovery Center, located at the MARC, can assist with questions concerning applications for assistance, including criteria that must be met to be eligible for assistance programs. Damage caused by flooding following the storms of May 31 is not yet covered under FEMA guidelines.
Residents who have not yet registered with FEMA are encouraged to do so. Applications for assistance can be made by phone at 1.800.621.FEMA (3362) or via TTY service at 1.800.462.7585. Online application can be made at www.disasterassistance.gov or m.fema.gov (on mobile devices). Applicants should have the following information available: a phone number where they can be contacted; Social Security number; current mailing address; address of affected property; brief description of damages; and insurance information, including policy number.
In addition to injuries, the trauma and stress brought about by experiencing storms of this magnitude (and the subsequent recovery effort) can also take a toll on mental health. Residents are encouraged to take advantage of counseling services available through the American Red Cross, FEMA, and the Salvation Army.
Donations of goods and materials to aid storm victims have been overwhelming. At this time, though, relief organizations do not have the capacity or facilities necessary to accept additional donations of goods and materials. Those who wish to make monetary contributions are encouraged to donate to the United Way of Pottawatomie County Disaster Relief Fund. In addition to an initial grant of $25,000, the Avedis Foundation has pledged to match up to $100,000 of United Way donations, which stand at more than $80,000 as of June 4.
The City of Shawnee will be removing debris from the city limits around Shawnee Twin Lakes. Residents should place debris on side of the road (road rights-of-way), without piling debris on utility equipment such as telephone boxes, meters, hydrants, and pipes. Debris should be sorted into three categories: woody and vegetative (tree trunks and limbs); household hazardous waste (chemicals and paints); and construction and demolition (structural materials and household contents). The pickup process will continue until June 30, with two passes being made. Individuals may haul vegetative debris to the reduction site at the NW side of Homer Lane, just west of Glen Collins Memorial Park.
Burning of debris is restricted to only vegetative debris and other debris should not be co-mingled with that being burned. All other materials must be properly disposed of in a landfill. Permits are required prior to burning and can be obtained from the Shawnee Fire Marshal. Fees will be waived. Call 878.1675 or 878.1676 for more information.
People who need a tetanus vaccine prior to working to clear debris in the impact area may obtain shots, free of charge, at the Pottawatomie County Health Department. The location is 1904 South Gordon Cooper Boulevard, and shots are available between 9:00 a.m. and 4:00 p.m. So far in this disaster, the Health Department has administered 860 vaccines.
The Oklahoma State Health Department, in Oklahoma City, will replace birth certificate and death certificate copies lost in the storm free of charge. Applicants will need some type of photo ID or document showing their address.
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Pottawatomie County/City of Shawnee
June 4, 2013
Office of Emergency Management
Contact: Don Lynch
405.878.1650
Disaster recovery efforts continue in Pottawatomie County
Shawnee, OK - Work continues in Pottawatomie County to provide assistance to county residents affected by the tornado that hit the Shawnee area on May 19. Even though response efforts are being scaled back, several area groups and governmental agencies are still providing services and stand ready to help. The latest damage assessment figures show 240 homes in Pottawatomie County were damaged.
The Multi-Agency Resource Center (MARC) is located at the Gordon Cooper Technology Center, with representatives from the American Red Cross, Oklahoma Housing Finance Agency (OHFA), US Small Business Administration (SBA), FEMA, and partner agencies still available to work with those needing assistance. Residents who have suffered losses should visit the MARC to acquaint themselves with the resources that are available and apply for assistance as needed.
More than $1 million in aid is available for those needing assistance with housing. As of June 4, more than 400 area households in Pottawatomie and Lincoln counties have been assisted. Included in assistance packages are grants from OHFA for housing-related expenses including: utility deposits; security deposits; hotel rooms; and first month's rent. These grants are capped at $2,000 and are not cash grants. OHFA will issue checks directly to landlords, utility companies, and hotels. There is no income limit attached to the grants.
FEMA representatives staffing the Disaster Recovery Center, located at the MARC, can assist with questions concerning applications for assistance, including criteria that must be met to be eligible for assistance programs. Damage caused by flooding following the storms of May 31 is not yet covered under FEMA guidelines.
Residents who have not yet registered with FEMA are encouraged to do so. Applications for assistance can be made by phone at 1.800.621.FEMA (3362) or via TTY service at 1.800.462.7585. Online application can be made at www.disasterassistance.gov or m.fema.gov (on mobile devices). Applicants should have the following information available: a phone number where they can be contacted; Social Security number; current mailing address; address of affected property; brief description of damages; and insurance information, including policy number.
In addition to injuries, the trauma and stress brought about by experiencing storms of this magnitude (and the subsequent recovery effort) can also take a toll on mental health. Residents are encouraged to take advantage of counseling services available through the American Red Cross, FEMA, and the Salvation Army.
Donations of goods and materials to aid storm victims have been overwhelming. At this time, though, relief organizations do not have the capacity or facilities necessary to accept additional donations of goods and materials. Those who wish to make monetary contributions are encouraged to donate to the United Way of Pottawatomie County Disaster Relief Fund. In addition to an initial grant of $25,000, the Avedis Foundation has pledged to match up to $100,000 of United Way donations, which stand at more than $80,000 as of June 4.
The City of Shawnee will be removing debris from the city limits around Shawnee Twin Lakes. Residents should place debris on side of the road (road rights-of-way), without piling debris on utility equipment such as telephone boxes, meters, hydrants, and pipes. Debris should be sorted into three categories: woody and vegetative (tree trunks and limbs); household hazardous waste (chemicals and paints); and construction and demolition (structural materials and household contents). The pickup process will continue until June 30, with two passes being made. Individuals may haul vegetative debris to the reduction site at the NW side of Homer Lane, just west of Glen Collins Memorial Park.
Burning of debris is restricted to only vegetative debris and other debris should not be co-mingled with that being burned. All other materials must be properly disposed of in a landfill. Permits are required prior to burning and can be obtained from the Shawnee Fire Marshal. Fees will be waived. Call 878.1675 or 878.1676 for more information.
People who need a tetanus vaccine prior to working to clear debris in the impact area may obtain shots, free of charge, at the Pottawatomie County Health Department. The location is 1904 South Gordon Cooper Boulevard, and shots are available between 9:00 a.m. and 4:00 p.m. So far in this disaster, the Health Department has administered 860 vaccines.
The Oklahoma State Health Department, in Oklahoma City, will replace birth certificate and death certificate copies lost in the storm free of charge. Applicants will need some type of photo ID or document showing their address.
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