Thursday, February 28, 2013
MUNICIPAL COURT WILL OPEN AT 9:00AM ON TUESDAY, 3/5/13
MUNICIPAL COURT WILL NOT OPEN UNTIL 9:00AM ON TUESDAY, MARCH 5, 2013.
Monday, February 25, 2013
Bulk Waste schedule for March 2013.
The curbside Bulk Waste schedule for March 2013 has been posted on our Sanitation Page. Click the link below to view it.
Friday, February 22, 2013
Staff Activity Report for February 10 -16, 2013
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
* Kickapoo Street Widening Project
> ODOT awarded the Kickapoo Paving Project to Haskell-Lemon Construction for a total project construction cost of $10,930,517.98 (including water line costs) at their December 3, 2013 Transportation Commission meeting. Brewer Construction, a subcontractor of Haskell-Lemon will be doing all the waterline relocation and improvements, as well as installation of all the drainage and storm sewer improvements. Work was scheduled to begin on Feb 11, 2013 but due to the weather (snow and rain) work was rescheduled to begin Feb 18th, BUT, again rain and snow this past week hampered any real production of work on the project. I guess one way to get the drought busted is to schedule construction work on the long awaited Kickapoo Paving Project. First section (or phase) of construction will be from the Spur to Independence Street and once that section is completed that Contractor will then move forward from Independence to Federal, and so on. Project is estimated to take 18-24 months construction time.
* Rehab Concrete Streets Project (FY11-12)
> City Commission awarded the project to All Roads in the amount of $387,409.00. All Roads Paving has begun work on Independence east of Sequoyah with removal and replacement of badly broken and cracked concrete paving panels. Work is approximately 80% complete. Work will continue on Independence Street in that area for the next 4-5 weeks, with the majority of work scheduled during the upcoming school spring break
* Airport Trails Project
> City Commission awarded project to Bishop Paving in the amount of $633,409.90. Contractor has completed removal of existing track. CKD base stabilization has begun and is on-going, expected to be completed in the next two weeks barring any bad weather. Overall, project is approximately 48% complete. By Contract they have 180 days to complete the reconstruction. This project will be a complete removal and replacement of the City existing trail(s) around the Airport, and trail widened to 10 feet, approximately 3.75 miles of trail. Anticipate construction being completed by June 2013.
* Main Street Streetscape Project
> Field survey work has been completed and submitted to City for review. Preliminary design work has been started as time allows on this project. Project design will follow closely the design layout that was used on the Bell Street Streetscape Project. Preliminary design is approximately 58% complete.
* Bell Street Streetscape Project (from Farrall to 7th Street)
> ODOT had conducted a recent traffic and pedestrian study and came back with the conclusion that no warrants were met for signalization or crosswalk improvements; however, they have given the City to install inpaving yellow strobe lights actuated by pedestrians and a lighted flashing crosswalk signage when in use. Also we received back the OG&E cost proposal on installing decorative lighting along the sidewalk. Cost of OG&E lighting will be approximately $30,050.20. Project was awarded to All-Roads Paving. A Pre-work meeting is scheduled for February 19, 2013, after which a Notice to Proceed will be issued effective the last week in February. Contractor will have 90 days to complete the project.
* City Hall Parking Lot Improvements
> Design plans for a proposed parking lot have been completed at the site of where the old Al & James Grocery once stood. Prelim plans are under review for added comments from City Administration. City is in process of having underground storage tank (UST) removed which will need to be done before any parking lot work can be started. Preliminary cost estimate for the parking lot project is at $210,573. At the March 4, 2013 City Commission meeting, a request to authorize staff to advertise the Parking Lot Project will be considered. If approved, project will be let for bids, with a bid opening scheduled for the first meeting in April, and a tentative construction start date of the first week in May 2013.
* Federal Street Bridge Repair Project (no change on project this week)
> City Commission awarded the to PbX Corporation in the amount of $685,565. Anticipate issuing a Notice to Proceed by the first week in April, and Contractor will have 3 months to complete. There are several utilities hanging from the bridge deck, the most critical is the ONG gas line that feeds the eastern part of Shawnee, and ONG has requested that work not start until after the winter months because they are unable to route the amount of gas that flows through this line to adequately serve the east side of Shawnee.
* City Wide Streets Evaluation & Inspection (no change on project this week)
> Work expected to start shortly after the Thanksgiving Holidays and take approximately 4-5 months to complete. Street selections and recommendations for upcoming street paving projects anticipated to be presented to City Commission in April 2013. Evaluations are on-going.
Street Department
> Started repair on the following water-cut: Park & Elizabeth (25x25) and 303 S. Dixon (14x16)
> Completed removal and replacement of concrete panels at Crown Point & Castle Creek
> Ran intakes 1 day
> Repaired a water-cut at 136 Dixon (15x5)
> Repaired intake and gutter-line at Independence & Harrison.
> Saw-cut water-cuts at Kickapoo & Highland and Highland & Broadway
> Bladed the following roads: Wolverine, Pecan Grove, Walker (north), Magnino Rd, Westech, Patterson Rd, Clearpond Ln, and Stevens Rd
Traffic Control Division
> Replaced 4-way signs with all way signs
> Replaced speed limit sign on Lake Rd
> Setup 3 work zones for Street Dept. and setup/recovered 2 work zones for Utility Dept.
> Replaced 3 signal lamps
> Checked intakes in sector 3
> Cut 5 street markers
> Checked area for flooding
> Checked type I barricades that came in from the field and repaired type III barricades
<HR>
UTILITY DEPARTMENT/Steve Nelms, Interim Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 3.627 Last week: *MGD - 3.753
> Pumped 176,628,000 MG to date compared to 143,725,000 MG for same period last year
> Performed routine plant maintenance and water testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.257 **BOD - 15 mg/l ***TSS - 7 mg/l
> DEQ performed their annual inspection
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.186 **BOD - 10.3 mg/l ***TSS - 8.8 mg/l
> 154,000 gallons of bio-solids have been hauled for the month of February
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 173, Leak Checks - 29, Reset Water Meters - 16, and Water/Sewer Line Locates - 98
> Replaced service line at 416 N. Broadway
> Repaired fire hydrant at 1606 Windmill Ridge
> Worked Shop Tickets
* Valve Maintenance (staff of 3)
> Located/performed serviceability check on valves at 17 locations throughout the city.
> Dug up, raised, and realigned valve boxes at 4 locations throughout the city.
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 23,202 ft. Flushed (year to date) - 102,627
> Total Service Calls - 41, Sewer Lines Checked - 24, Lift Stations Checked - 15, and Emergency Sewer Calls - 9
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Capital Projects
> Water Line Replacement Project Midland Street
This week Jordan Contractors completed installing the 12" water line and the 6" water line. The overall project is 90% complete
> North Park Block 5 Sewer Line Replacement Project (no change on project this week)
Trent Construction was awarded the bid on December 17, 2012. The estimated start date is February 15, 2013
> Kimberly Sewer Lift Station Rehab (no change on project this week)
Jordon Contractors was awarded the bid on February 4, 2013
> Utility System Master (no change on project this week)
Contract awarded to SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. A Notice to Proceed was issued on June 25, 2012. SRB has started work on the Wastewater Hydraulic Model
> Sanitary Sewer Rehab Project (Pipe Bursting) (no change on project this week)
Budgeted project amount is $1,000,000.00. This project will begin in the Spring of 2013
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff attended and discussed agenda items at the City Beautification Committee meeting.
> Staff held nuisance abatement hearings and ordered two additional structures removed.
> Staff processed citizen inquiries regarding zoning and land use rules.
> Inspections staff conducted numerous inspections on active projects, including the many new homes under construction.
* Shawnee Urban Renewal Authority
> Completed an Emergency Assistance project
* Current Projects
> Façade Grant Program
Staff collected submitted application for Round 2 of the Façade Grant process.
> Land Development Code (no change on project this week)
Staff continues work on revising the City's development regulations.
> Downtown Streetscape Project (no change on project this week)
Staff is awaiting a funding decision from ODOT on a Transportation Enhancement Grant that was submitted almost two years ago. A survey was recently done of the area and engineering and design work is ongoing so that the project can be bid immediately upon notice of funding decision. Phase 2 of the Streetscape Plan will improve a four-block area of Main Street with new sidewalks, landscaping, street lights, signal lights, pedestrian improvements and utility work. If the City is not successful obtaining a grant, a reduced Phase 2 project will still be implemented.
> Wayfinding Study Implementation (no change on project this week)
Staff continued work on the Wayfinding Plan implementation process; preparing to bid the wayfinding (signage) project in early 2013. At present, review of the previous implementation plan and the preparation of documents for bid are underway.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 8)
> Daily cleanup route on Main Street and in city parks
> Installing several new charcoal grills in various parks
> Preparing equipment for herbicide spraying
> Removing dead trees at the Lake and in town
> Performing various repairs and graffiti removal in several city parks and buildings
* Cemetery Division (staff of 4)
> Two (2) burials last week
> Leveling markers
> Herbicide spraying when weather permits
* Central Garage (Staff of 6)
> 36 units in last week with 61 total repairs
* Current Projects
> Municipal Court Offices Remodel
Drawings are complete and the specifications are nearing completion; will bid this project in March.
> Municipal Swimming Pool
The City has an agreement on a contract with Waters Edge Aquatic Design. We will place this on the March 4, 2013 Commission Agenda.
> Fuel Storage Tank at City Hall
Scheduled for removal beginning March 7, 2013. OCC has been notified of the project and will have a Licensed Remediation Consultant taking soil samples during the tank removal. If any contamination is detected there is a remediation fund that will help with the expense of the contamination clean up.
> City Hall ADA Restroom Project
Drawings nearing completion; bid project in July 2013
> Auditorium Exterior Restoration and Window Replacement
Specifications are nearing completion; will bid project soon.
> City Auction
Auction will take place on March 30, 2013. The Resolution and a list of the items to the auctioned will be presented at the March 4, 2013 Commission Meeting.
> Trash Off
Will take place on April 20, 2013 in Woodland Memorial Veterans Park from noon to 4:00 pm.
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager (no changes on report this week)
* Youth Aviation Adventure - April 6, 2013
> Event will take place at the Gordon Cooper Technology Center Aviation Campus
> Planning/organizational meetings will begin this month.
* Airport Advisory Board
> Regular monthly meeting scheduled for February 20, 2013
* Runway Rehabilitation Project
> Construction substantially complete; full runway open
> FAA has requested minor wiring modifications to MALSR lights
* Foreign Trade Zone Application
> Application has been approved; will work with SEDF to market the Airport's new designation
* "Oklahoma Certified Site Program - Aerospace Park"
> Application is being completed by SEDF and airport staff
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 2/19/13 City Commission and Authorities agenda
> Preparation of 2/11/13 Special Called City Commission meeting minutes; and preparation of 2/11/13 Special called SMA meeting minutes.
> Preliminary preparation of Community Service Contract Review meeting; contact with committee members; contact with contracting agencies.
> Normal routine duties including tort claims, insurance on vehicles and property
* Utility Billing/Customer Service
> Routine customer service/billing transactions and issues
> Zone 1 billing (2/15/13) and Zone 1 cut-off for non-payment (2/13/13)
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
> February 12-13, OGE Meeting, Conference Center, Upstairs
> February 14, Exxon Mobil, Conference Center, Upstairs
> February 16-17, G&S Promotions Gun & Knife Show, Conference Center
> February 16-17, HOYRA Youth Rodeo, Fred Humphrey Pavilion
Exposition Center (continued)
* Comfort Station Project (no change on project)
> Patterson & Associates Construction award bid for roof replacement, siding, and gutter on four (4) comfort stations in the amount of $47,019.00
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Meeting with City Attorney, City Manager and Mayor concerning south sewer lines
> Meet with HR and City Manager concerning upcoming issues
> Worked on fiscal year 2013-2014 budget
> Worked on agenda items
> Worked with auditors on single audit
> Review monthly financials
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> Added CADCom Nature Codes / Updated Configuration
> Added various code for Fire Web Dashboard Leave Calendar
> Reprogrammed Ch30 Schedule for OBU Live Broadcast
> Research keyboards for police to use with tablets
> Research / plan NetMotion server upgrade
> Discussion with HR for additional security cameras at Public Works
> Create reports of completed projects for 2012
> Reviewed / responded to Community Calendar solution
> Reviewed / Resolved VPN issues on primary firewall
> Reviewed Allegiance sale paperwork / permit / forwarded to legal
> Resolve various end users questions, password resets, etc
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 100 emergency calls: Breakdown of calls: Fires - 8, Good Intent Calls - 14,
Rescue/EMS - 71, Service Calls - 1, False Alarms - 4, and Hazardous Conditions - 5
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Continued work on outdoor warning device radio reprogramming and operational checks
> Programmed 2 radios for Police Department
> Coordinated with City of Tulsa radio staff on new radio ID assignment
* Emergency Management Technician
> Made corrections to Draft Occupant Emergency Procedures Book
> Worked with Communications Technician on Outdoor Warning Device operational checks following radio narrowbanding
> Registered 3 private storm shelters
> Completed 2 Independent Study Courses re: EOP update
> Met with George Haines from OBU re: addressing facilities on campus
* Emergency Management Director
> Attended Pottawatomie County 9-1-1 Board meeting on Monday morning
> Participated in Town Hall meeting in Maud concerning community disaster resiliency
> Hosted Pottawatomie County Amateur Radio Club in EOC on Tuesday evening
* Current Projects (no change on projects this week)
> Telephone System Replacement
Process of coordinating contract with vendor under way
> VHF System Narrowbanding
Fire Stations # 2 and 3 control stations are awaiting installation/reprogramming from Total Radio.
Interface cables received for 800 MHz radio connection to EOC console awaiting technician to install.
Awaiting VHF/UHF licenses from FCC
> 800 MHz Upgrade/Enhancement
Proceeding with verifying project requirements and components list
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 156 / Total Citations: 107 / Handwritten Citations: 73 / E-Citations: 34 (31.78%)
> Arrests: 40
> Officially started OACP Accreditation process
> ALICE Training for head start regional meeting
* Dispatch
> Managed 1691 calls for service (Police/Fire/EMS)
* COPs Grant Program
> Conducted ALICE training for regional head start meeting
> Narcotics tips follow ups
* CID
> 38 Cases Forwarded to CID for Review
> 6 Felony Cases Assigned / 2 Other Cases Assigned
> 5 Felony Cases Cleared / 1 Other Case Cleared
> 5 Felony Cases Filed through DA's Office
* Accreditation: Lt. King, Accreditation Manager
> Working on preparing the department for State Accreditation and proofs of compliance
> Working on Criminal Justice Information Services Facility Protection & Security requirements
> Continuing with In-Service policy training on all shifts
* Evidence
> Number of evidence items brought in: 46 > Number of evidence items released: 11
> Amount of drug seizure money taken in: $774.73 Pandering
* Animal Control
>Calls Responded: 93 >Animals Impounded: 48 >Animals reclaimed: 3 >Animals adopted: 1
* Staff
> Police Officers - 59 / 2 open positions / 1 in FTO Training / 2 on extended leave / 54 available
> Dispatch positions - 13 / 13 available for service / 3 in training status
> Animal Control Positions - 4 / 4 available for service
* Kickapoo Street Widening Project
> ODOT awarded the Kickapoo Paving Project to Haskell-Lemon Construction for a total project construction cost of $10,930,517.98 (including water line costs) at their December 3, 2013 Transportation Commission meeting. Brewer Construction, a subcontractor of Haskell-Lemon will be doing all the waterline relocation and improvements, as well as installation of all the drainage and storm sewer improvements. Work was scheduled to begin on Feb 11, 2013 but due to the weather (snow and rain) work was rescheduled to begin Feb 18th, BUT, again rain and snow this past week hampered any real production of work on the project. I guess one way to get the drought busted is to schedule construction work on the long awaited Kickapoo Paving Project. First section (or phase) of construction will be from the Spur to Independence Street and once that section is completed that Contractor will then move forward from Independence to Federal, and so on. Project is estimated to take 18-24 months construction time.
* Rehab Concrete Streets Project (FY11-12)
> City Commission awarded the project to All Roads in the amount of $387,409.00. All Roads Paving has begun work on Independence east of Sequoyah with removal and replacement of badly broken and cracked concrete paving panels. Work is approximately 80% complete. Work will continue on Independence Street in that area for the next 4-5 weeks, with the majority of work scheduled during the upcoming school spring break
* Airport Trails Project
> City Commission awarded project to Bishop Paving in the amount of $633,409.90. Contractor has completed removal of existing track. CKD base stabilization has begun and is on-going, expected to be completed in the next two weeks barring any bad weather. Overall, project is approximately 48% complete. By Contract they have 180 days to complete the reconstruction. This project will be a complete removal and replacement of the City existing trail(s) around the Airport, and trail widened to 10 feet, approximately 3.75 miles of trail. Anticipate construction being completed by June 2013.
* Main Street Streetscape Project
> Field survey work has been completed and submitted to City for review. Preliminary design work has been started as time allows on this project. Project design will follow closely the design layout that was used on the Bell Street Streetscape Project. Preliminary design is approximately 58% complete.
* Bell Street Streetscape Project (from Farrall to 7th Street)
> ODOT had conducted a recent traffic and pedestrian study and came back with the conclusion that no warrants were met for signalization or crosswalk improvements; however, they have given the City to install inpaving yellow strobe lights actuated by pedestrians and a lighted flashing crosswalk signage when in use. Also we received back the OG&E cost proposal on installing decorative lighting along the sidewalk. Cost of OG&E lighting will be approximately $30,050.20. Project was awarded to All-Roads Paving. A Pre-work meeting is scheduled for February 19, 2013, after which a Notice to Proceed will be issued effective the last week in February. Contractor will have 90 days to complete the project.
* City Hall Parking Lot Improvements
> Design plans for a proposed parking lot have been completed at the site of where the old Al & James Grocery once stood. Prelim plans are under review for added comments from City Administration. City is in process of having underground storage tank (UST) removed which will need to be done before any parking lot work can be started. Preliminary cost estimate for the parking lot project is at $210,573. At the March 4, 2013 City Commission meeting, a request to authorize staff to advertise the Parking Lot Project will be considered. If approved, project will be let for bids, with a bid opening scheduled for the first meeting in April, and a tentative construction start date of the first week in May 2013.
* Federal Street Bridge Repair Project (no change on project this week)
> City Commission awarded the to PbX Corporation in the amount of $685,565. Anticipate issuing a Notice to Proceed by the first week in April, and Contractor will have 3 months to complete. There are several utilities hanging from the bridge deck, the most critical is the ONG gas line that feeds the eastern part of Shawnee, and ONG has requested that work not start until after the winter months because they are unable to route the amount of gas that flows through this line to adequately serve the east side of Shawnee.
* City Wide Streets Evaluation & Inspection (no change on project this week)
> Work expected to start shortly after the Thanksgiving Holidays and take approximately 4-5 months to complete. Street selections and recommendations for upcoming street paving projects anticipated to be presented to City Commission in April 2013. Evaluations are on-going.
Street Department
> Started repair on the following water-cut: Park & Elizabeth (25x25) and 303 S. Dixon (14x16)
> Completed removal and replacement of concrete panels at Crown Point & Castle Creek
> Ran intakes 1 day
> Repaired a water-cut at 136 Dixon (15x5)
> Repaired intake and gutter-line at Independence & Harrison.
> Saw-cut water-cuts at Kickapoo & Highland and Highland & Broadway
> Bladed the following roads: Wolverine, Pecan Grove, Walker (north), Magnino Rd, Westech, Patterson Rd, Clearpond Ln, and Stevens Rd
Traffic Control Division
> Replaced 4-way signs with all way signs
> Replaced speed limit sign on Lake Rd
> Setup 3 work zones for Street Dept. and setup/recovered 2 work zones for Utility Dept.
> Replaced 3 signal lamps
> Checked intakes in sector 3
> Cut 5 street markers
> Checked area for flooding
> Checked type I barricades that came in from the field and repaired type III barricades
<HR>
UTILITY DEPARTMENT/Steve Nelms, Interim Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 3.627 Last week: *MGD - 3.753
> Pumped 176,628,000 MG to date compared to 143,725,000 MG for same period last year
> Performed routine plant maintenance and water testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.257 **BOD - 15 mg/l ***TSS - 7 mg/l
> DEQ performed their annual inspection
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.186 **BOD - 10.3 mg/l ***TSS - 8.8 mg/l
> 154,000 gallons of bio-solids have been hauled for the month of February
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 173, Leak Checks - 29, Reset Water Meters - 16, and Water/Sewer Line Locates - 98
> Replaced service line at 416 N. Broadway
> Repaired fire hydrant at 1606 Windmill Ridge
> Worked Shop Tickets
* Valve Maintenance (staff of 3)
> Located/performed serviceability check on valves at 17 locations throughout the city.
> Dug up, raised, and realigned valve boxes at 4 locations throughout the city.
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 23,202 ft. Flushed (year to date) - 102,627
> Total Service Calls - 41, Sewer Lines Checked - 24, Lift Stations Checked - 15, and Emergency Sewer Calls - 9
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Capital Projects
> Water Line Replacement Project Midland Street
This week Jordan Contractors completed installing the 12" water line and the 6" water line. The overall project is 90% complete
> North Park Block 5 Sewer Line Replacement Project (no change on project this week)
Trent Construction was awarded the bid on December 17, 2012. The estimated start date is February 15, 2013
> Kimberly Sewer Lift Station Rehab (no change on project this week)
Jordon Contractors was awarded the bid on February 4, 2013
> Utility System Master (no change on project this week)
Contract awarded to SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. A Notice to Proceed was issued on June 25, 2012. SRB has started work on the Wastewater Hydraulic Model
> Sanitary Sewer Rehab Project (Pipe Bursting) (no change on project this week)
Budgeted project amount is $1,000,000.00. This project will begin in the Spring of 2013
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff attended and discussed agenda items at the City Beautification Committee meeting.
> Staff held nuisance abatement hearings and ordered two additional structures removed.
> Staff processed citizen inquiries regarding zoning and land use rules.
> Inspections staff conducted numerous inspections on active projects, including the many new homes under construction.
* Shawnee Urban Renewal Authority
> Completed an Emergency Assistance project
* Current Projects
> Façade Grant Program
Staff collected submitted application for Round 2 of the Façade Grant process.
> Land Development Code (no change on project this week)
Staff continues work on revising the City's development regulations.
> Downtown Streetscape Project (no change on project this week)
Staff is awaiting a funding decision from ODOT on a Transportation Enhancement Grant that was submitted almost two years ago. A survey was recently done of the area and engineering and design work is ongoing so that the project can be bid immediately upon notice of funding decision. Phase 2 of the Streetscape Plan will improve a four-block area of Main Street with new sidewalks, landscaping, street lights, signal lights, pedestrian improvements and utility work. If the City is not successful obtaining a grant, a reduced Phase 2 project will still be implemented.
> Wayfinding Study Implementation (no change on project this week)
Staff continued work on the Wayfinding Plan implementation process; preparing to bid the wayfinding (signage) project in early 2013. At present, review of the previous implementation plan and the preparation of documents for bid are underway.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 8)
> Daily cleanup route on Main Street and in city parks
> Installing several new charcoal grills in various parks
> Preparing equipment for herbicide spraying
> Removing dead trees at the Lake and in town
> Performing various repairs and graffiti removal in several city parks and buildings
* Cemetery Division (staff of 4)
> Two (2) burials last week
> Leveling markers
> Herbicide spraying when weather permits
* Central Garage (Staff of 6)
> 36 units in last week with 61 total repairs
* Current Projects
> Municipal Court Offices Remodel
Drawings are complete and the specifications are nearing completion; will bid this project in March.
> Municipal Swimming Pool
The City has an agreement on a contract with Waters Edge Aquatic Design. We will place this on the March 4, 2013 Commission Agenda.
> Fuel Storage Tank at City Hall
Scheduled for removal beginning March 7, 2013. OCC has been notified of the project and will have a Licensed Remediation Consultant taking soil samples during the tank removal. If any contamination is detected there is a remediation fund that will help with the expense of the contamination clean up.
> City Hall ADA Restroom Project
Drawings nearing completion; bid project in July 2013
> Auditorium Exterior Restoration and Window Replacement
Specifications are nearing completion; will bid project soon.
> City Auction
Auction will take place on March 30, 2013. The Resolution and a list of the items to the auctioned will be presented at the March 4, 2013 Commission Meeting.
> Trash Off
Will take place on April 20, 2013 in Woodland Memorial Veterans Park from noon to 4:00 pm.
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager (no changes on report this week)
* Youth Aviation Adventure - April 6, 2013
> Event will take place at the Gordon Cooper Technology Center Aviation Campus
> Planning/organizational meetings will begin this month.
* Airport Advisory Board
> Regular monthly meeting scheduled for February 20, 2013
* Runway Rehabilitation Project
> Construction substantially complete; full runway open
> FAA has requested minor wiring modifications to MALSR lights
* Foreign Trade Zone Application
> Application has been approved; will work with SEDF to market the Airport's new designation
* "Oklahoma Certified Site Program - Aerospace Park"
> Application is being completed by SEDF and airport staff
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 2/19/13 City Commission and Authorities agenda
> Preparation of 2/11/13 Special Called City Commission meeting minutes; and preparation of 2/11/13 Special called SMA meeting minutes.
> Preliminary preparation of Community Service Contract Review meeting; contact with committee members; contact with contracting agencies.
> Normal routine duties including tort claims, insurance on vehicles and property
* Utility Billing/Customer Service
> Routine customer service/billing transactions and issues
> Zone 1 billing (2/15/13) and Zone 1 cut-off for non-payment (2/13/13)
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
> February 12-13, OGE Meeting, Conference Center, Upstairs
> February 14, Exxon Mobil, Conference Center, Upstairs
> February 16-17, G&S Promotions Gun & Knife Show, Conference Center
> February 16-17, HOYRA Youth Rodeo, Fred Humphrey Pavilion
Exposition Center (continued)
* Comfort Station Project (no change on project)
> Patterson & Associates Construction award bid for roof replacement, siding, and gutter on four (4) comfort stations in the amount of $47,019.00
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Meeting with City Attorney, City Manager and Mayor concerning south sewer lines
> Meet with HR and City Manager concerning upcoming issues
> Worked on fiscal year 2013-2014 budget
> Worked on agenda items
> Worked with auditors on single audit
> Review monthly financials
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> Added CADCom Nature Codes / Updated Configuration
> Added various code for Fire Web Dashboard Leave Calendar
> Reprogrammed Ch30 Schedule for OBU Live Broadcast
> Research keyboards for police to use with tablets
> Research / plan NetMotion server upgrade
> Discussion with HR for additional security cameras at Public Works
> Create reports of completed projects for 2012
> Reviewed / responded to Community Calendar solution
> Reviewed / Resolved VPN issues on primary firewall
> Reviewed Allegiance sale paperwork / permit / forwarded to legal
> Resolve various end users questions, password resets, etc
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 100 emergency calls: Breakdown of calls: Fires - 8, Good Intent Calls - 14,
Rescue/EMS - 71, Service Calls - 1, False Alarms - 4, and Hazardous Conditions - 5
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Continued work on outdoor warning device radio reprogramming and operational checks
> Programmed 2 radios for Police Department
> Coordinated with City of Tulsa radio staff on new radio ID assignment
* Emergency Management Technician
> Made corrections to Draft Occupant Emergency Procedures Book
> Worked with Communications Technician on Outdoor Warning Device operational checks following radio narrowbanding
> Registered 3 private storm shelters
> Completed 2 Independent Study Courses re: EOP update
> Met with George Haines from OBU re: addressing facilities on campus
* Emergency Management Director
> Attended Pottawatomie County 9-1-1 Board meeting on Monday morning
> Participated in Town Hall meeting in Maud concerning community disaster resiliency
> Hosted Pottawatomie County Amateur Radio Club in EOC on Tuesday evening
* Current Projects (no change on projects this week)
> Telephone System Replacement
Process of coordinating contract with vendor under way
> VHF System Narrowbanding
Fire Stations # 2 and 3 control stations are awaiting installation/reprogramming from Total Radio.
Interface cables received for 800 MHz radio connection to EOC console awaiting technician to install.
Awaiting VHF/UHF licenses from FCC
> 800 MHz Upgrade/Enhancement
Proceeding with verifying project requirements and components list
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 156 / Total Citations: 107 / Handwritten Citations: 73 / E-Citations: 34 (31.78%)
> Arrests: 40
> Officially started OACP Accreditation process
> ALICE Training for head start regional meeting
* Dispatch
> Managed 1691 calls for service (Police/Fire/EMS)
* COPs Grant Program
> Conducted ALICE training for regional head start meeting
> Narcotics tips follow ups
* CID
> 38 Cases Forwarded to CID for Review
> 6 Felony Cases Assigned / 2 Other Cases Assigned
> 5 Felony Cases Cleared / 1 Other Case Cleared
> 5 Felony Cases Filed through DA's Office
* Accreditation: Lt. King, Accreditation Manager
> Working on preparing the department for State Accreditation and proofs of compliance
> Working on Criminal Justice Information Services Facility Protection & Security requirements
> Continuing with In-Service policy training on all shifts
* Evidence
> Number of evidence items brought in: 46 > Number of evidence items released: 11
> Amount of drug seizure money taken in: $774.73 Pandering
* Animal Control
>Calls Responded: 93 >Animals Impounded: 48 >Animals reclaimed: 3 >Animals adopted: 1
* Staff
> Police Officers - 59 / 2 open positions / 1 in FTO Training / 2 on extended leave / 54 available
> Dispatch positions - 13 / 13 available for service / 3 in training status
> Animal Control Positions - 4 / 4 available for service
Wednesday, February 20, 2013
Staff Activity Report for February 3 - 9, 2013
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
* Kickapoo Street Widening Project
> ODOT awarded the Kickapoo Paving Project to Haskell-Lemon Construction for a total project construction cost of $10,930,517.98 (including water line costs) at their December 3rd Transportation Commission meeting. Brewer Construction, a subcontractor of Haskel-Lemon will be doing all the waterline relocation and improvements, as well as installation of all the drainage and storm sewer improvements. Work was scheduled to begin on Feb 11, 2013 but due to the weather (snow and rain) no work has begun other than contractor moving pipe and equipment and getting ready to start work next week. First section (or phase) of construction will be from the Spur to Independence Street and once that section is completed that Contractor will then move forward from Independence to Federal, and so on. Project is estimated to take 18-24 months construction time.
* Rehab Concrete Streets Project (FY11-12)
> City Commission awarded the project to All Roads in the amount of $387,409.00. All Roads Paving has begun work on Independence east of Sequoyah with removal and replacement of badly broken and cracked concrete paving panels. Work is approximately 75% complete. Work on Independence Street will continue in this area for the next 5-7 weeks. Work on Independence Street is on-going.
* Airport Trails Project
> City Commission awarded project to Bishop Paving in the amount of $633,409.90. Work on the track has begun, and Contractor has completed removal of existing track. CKD base stabilization has begun and is on-going, expected to be completed in the next two weeks barring any bad weather. Overall, project is approximately 45% complete. By Contract they have 180 days to complete the reconstruction of approximately 3.75 miles of 10 foot trail being installed. This project will be a complete removal and replacement of the City existing trail(s) around the Airport, and trail widened to 10 feet, approximately 3.75 miles of trail. Anticipate construction being completed by June 2013.
* Main Street Streetscape Project
> Preliminary design work has been started as time allows on this project. Project design will follow closely the design layout that was used on the Bell Street Streetscape Project. Preliminary design is approximately 55% complete.
* Bell Street Streetscape Project (from Farrall to 7th Street)
> ODOT had conducted a recent traffic and pedestrian study and came back with the conclusion that no warrants were met for signalization or crosswalk improvements; however, they have given the City to install inpaving yellow strobe lights actuated by pedestrians and a lighted flashing crosswalk signage when in use. Also we received back the OG&E cost proposal on installing decorative lighting along the sidewalk. Cost of OG&E lighting will be approximately $30,050.20. Project was awarded to All-Roads Paving. A Pre-work meeting is scheduled for February 19, 2013, after which a Notice to Proceed will be issued effective the last week in February. Contractor will have 90 days to complete the project.
* City Hall Parking Lot Improvements (no change on project this week)
> Preliminary design plans for a proposed parking lot have been completed at the site of where the old Al & James Grocery once stood. Prelim plans are under review for added comments from City Administration. City is in process of having underground storage tank (UST) removed which will need to be done before any parking lot work can be started. Preliminary cost estimate for the parking lot project is at $210,573 and if project is to be done this fiscal year then funding must first be identified because this project was not a budgeted project this year.
* Bryan & Independence Intersection Traffic Signal Project (no change on project this week)
> Project was awarded to Traffic & Lighting Systems in the amount of $198,562.60. Work is 100% complete and traffic signals are in operation, however, there are several items on the punch list that contractor will complete by next week. Final as-built quantities being determined for determination of final construction costs. Staff not completed with as-built determination of final construction costs, thus, project will be brought forward for acceptance and placing maintenance bond into effect upon completion of as-built quantities of work determination at the February 19, 2013 City Commission meeting.
* Federal Street Bridge Repair Project (no change on project this week)
> Plans, bid documents, and specifications had been completed by City Staff. The project was let for bids and at the last City Commission meeting the project was awarded to PbX Corporation in the amount of $685,565. Pre-work meeting is scheduled for February 13th to go over the project and logistics of scheduling work. Anticipate issuing a Notice to Proceed by the first week in April, and Contractor will have 3 months to complete. There are several utilities hanging from the bridge deck, the most critical is the ONG gas line that feeds the eastern part of Shawnee, and ONG has requested that work not start until after the winter months because they are unable to route the amount of gas that flows through this line to adequately serve the east side of Shawnee.
* City Wide Streets Evaluation & Inspection (no change on project this week)
> Work expected to start shortly after the Thanksgiving Holidays and take approximately 4-5 months to complete. Street selections and recommendations for upcoming street paving projects anticipated to be presented to City Commission in April 2013. Evaluations are on-going.
Street Department
> Repaired the following water-cuts: 624 W. Kirk (23x13), Dorothy & Franklin (17x19), Thompson & Lavern (10x10), 1303 Whittaker (29x8), Beard & Georgia (15x9), 801 E. Jefferson (10x24), McKinley & Wayne, and two on Beard & Pulaski
> Saw-cut water-cuts at: 136 S. Dixon, 303 S. Dixon, and Park & Elizabeth
> Patch truck ran 4 days
> Hauled 2 loads of dirt from the lake area to yard for backfill dirt
> Graded the following roads: Post Office Neck, Pecan Grove (east and west), Archery Range, Stevens Road, Walker (north), Clearpond Lane, and Cow Trail
> Ran intakes 1 day
Traffic Control Division
> Replaced dead end sign at Burlison & Lake Rd
> Replaced 4-way sign with all way signs at Dixon & Walnut, Draper & Walnut, Dunbar & Bell,
Eden & Oakland, Main & Pesotum , Main & Bryan, Walnut & Lindale , Union & Wallace,
Independence & Union, Independence & Center
> Checked intakes in sector 5
> Met with Traffic Signals at Acme & Hwy 177 (new intersection)
> Changed out bulbs & photo cells for luminaires at Beard & Farrall, Kennedy & Kickapoo Spur,
Pottenger & Kickapoo Spur, Independence & Pottenger, Wallace & Harrison, 10th & Harrison,
Main & Harrison, Independence & Kickapoo, Draper & Highland, Bryan & Highland, Union &
MacArthur, Raley & MacArthur, Airport Dr & MacArthur, Federal & Kickapoo
> Checked and repaired type I barricades that came in from the field
<BR>
UTILITY DEPARTMENT/Steve Nelms, Interim Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 3.753 Last week: *MGD - 3.824
> Pumped 153,614,000 MG to date compared to 121,736,000 MG for same period last year
> Performed routine plant maintenance and water testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - .983 **BOD - 14 mg/l ***TSS - 6 mg/l
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.262 **BOD - 6.3 mg/l ***TSS - 10.0 mg/l
> 121,000 gallons of bio-solids have been hauled for the month of February
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 139, Leak Checks - 9, Main Breaks Repaired - 6, Reset Water Meters - 1,
Water/Sewer Line Locates - 111, and Cut-offs Replaced - 3
> Repaired the following main breaks: 14" main at 1702 N. Park, 8" main at 1206 E. Independence, and 4" main at 303 S. Dixon and 1702 W. Dewey
> Completed concrete at the Lake Channel tin horns
> Installed new clocks on meter at 1001 E. Independence
> Worked Shop Tickets
* Valve Maintenance (staff of 3)
> Located/performed serviceability check on valves at several locations throughout the city, Wes Watkins, and Lake 1 & 2
> Dug up, raised, and realigned valve boxes at the following locations: McKinley & Federal and Tucker & Federal.
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 17,600 ft. Flushed (year to date) - 79,425 ft.
> Total Service Calls - 44, Sewer Lines Checked - 28, Lift Stations Checked - 15, and Emergency Sewer Calls - 8
> Installed data loggers at the River, Country Club, Tennessee, and Airport Sewer Lift Stations
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Capital Projects
> North Park Block 5 Sewer Line Replacement Project
Trent Construction was awarded the bid on December 17, 2012. The estimated start date is February 15, 2013
> Kimberly Sewer Lift Station Rehab
Jordon Contractors was awarded the bid on February 4, 2013
> Water Line Replacement Project Midland Street
This week Jordan Contractors completed installing the 12" water line and the 6" water line. The overall project is 85% complete
> Utility System Master (no change on project this week)
Contract awarded to SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. A Notice to Proceed was issued on June 25, 2012. SRB has started work on the Wastewater Hydraulic Model
> Sanitary Sewer Rehab Project (Pipe Bursting) (no change on project this week)
Budgeted project amount is $1,000,000.00. This project will begin in the Spring of 2013
<BR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff presented information at the Planning Commission regular meeting
> Staff presented information at the City Commission meeting
> Met with developers working on projects in the City, including housing and commercial projects
> Attended the final O.U. IQC presentation regarding the Downtown Shawnee Plan
> Held demolition hearings and condemned additional structures - a total of 91 structures have now been condemned over the last three years
> Staff attended the final Chamber of Commerce planning session
* Shawnee Urban Renewal Authority
> Continuing work on a handicap accessibility project
> HUD Director and Field Representative toured projects completed with HUD funds
> Placed a project out for bid
* Current Projects (no change on projects this week)
> Façade Grant Program
Round 2 Façade Grants are now available and are due in February 2013.
> Land Development Code
Staff continues work on revising the City's development regulations. The Planning Commission will hold a workshop session on February 6, 2013.
> Downtown Streetscape Project
Staff is awaiting a funding decision from ODOT on a Transportation Enhancement Grant that was submitted almost two years ago. A survey was recently done of the area and engineering and design work is ongoing so that the project can be bid immediately upon notice of funding decision. Phase 2 of the Streetscape Plan will improve a four-block area of Main Street with new sidewalks, landscaping, street lights, signal lights, pedestrian improvements and utility work. If the City is not successful obtaining a grant, a reduced Phase 2 project will still be implemented.
> Wayfinding Study Implementation
Staff is preparing to bid the wayfinding (signage) project in early 2013. At present, review of the previous implementation plan and the preparation of documents for bid are underway.
<BR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Installed No Smoking signs at Kidspace Park
> Cleaned out drainage ditch at the YMCA
> Set up disc golf at Boy Scout Park
> Preparing equipment for herbicide spraying
> Painting and hanging fence at the Community Center Basketball Court
> Removing dead trees at the Lake and in town
> Performing various repairs and graffiti removal in several city parks and buildings
* Cemetery Division (staff of 4)
> One (1) burial last week
> Leveling markers and preparing equipment for herbicide spraying
* Central Garage (Staff of 6)
> 22 units in last week with 37 total repairs
* Current Projects
> Municipal Court offices remodel: Drawings and specifications are nearing completion
> Preparing contract for Municipal Swimming Pool architect no change on project)
> Scheduling removal of fuel storage tank at City Hall no change on project)
> Preparing a project list for National Guard volunteers (no change on project)
> AC repair at City Hall and new AC at Auditorium (Estimate received) (no change on project)
<BR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Youth Aviation Adventure - April 6, 2013
> Event will take place at the Gordon Cooper Technology Center Aviation Campus
> Planning/organizational meetings will begin this month.
* Airport Advisory Board
> Regular monthly meeting scheduled for February 20, 2013
* Runway Rehabilitation Project (no change on project)
> Construction substantially complete; full runway open
> FAA has requested minor wiring modifications to MALSR lights
> Project won the National Asphalt Pavement Association's "2012 Quality in Construction (QIC) Award"!
> Project also runner up for Oklahoma Asphalt Pavement Association's "Airport Paving
Project of the Year"!
* Foreign Trade Zone Application (no change on project)
> FTZ application has been approved
> Staff will work with SEDF to market the Airport's new designation
* "Oklahoma Certified Site Program - Aerospace Park" (no change on project)
> Application is being completed by SEDF and airport staff
<BR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
> February 4, Pottawatomie County JR Livestock Pig Roast, Conference Center
Pig roast is also a trophy auction to support local youth in 4H & FFA for the upcoming JR livestock show, over 500 people attended & over $26,000.00 was raised from local business.
> February 7-8, Unit Liner 2013 Water Garden Expo, Conference Center
Exposition Center (continued)
> February 7, Grissoms LLC John Deere Showcase, Otto Krausse Building Section (B)
> February 9-10, Central 4D Barrel Racers, Fred Humphrey Pavilion
* Comfort Station Project (no change on project)
> Patterson & Associates Construction award bid for roof replacement, siding, and gutter on four (4) comfort stations in the amount of $47,019.00
<BR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 2/4/13 City Commission and Authorities minutes
> Preparation of 2/11/13 Special Called City Commission meeting; and preparation of 2/11/13 Special called SMA meeting.
> Preliminary preparation of Community Service Contract Review meeting; contact with committee members; contact with contracting agencies.
> Normal routine duties including tort claims, insurance on vehicles and property
* Utility Billing/Customer Service
> Routine customer service/billing transactions and issues
> Zone 3 billing (2/4/13)
<BR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on the following: bank statements and agenda items
> Started 2014 budget
> Worked with auditors on single audit
> Review monthly financials
> Worked with Accounts Payable on Fixed Assets
> Met with City Manager and MaryAnn Karns concerning Granada Estates
<BR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> Completed video copy requests for 02/04/2013 Commission meeting
> Completed open records request for Insurance related email
> Updated Court annual statistical reports on COS website
> Resolved out of date TOC on primary website - not auto updating as it should
> Re-validated tribal tag lookup website access - it works, has been for months
> Various dispatch support questions / software already installed / not used
<BR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 106 emergency calls: Breakdown of calls: Fires - 6, Good Intent Calls - 11,
Rescue/EMS - 71, Service Calls - 9, False Alarms - 4, and Hazardous Conditions - 5
* Prevention
New Construction Inspections
> North Rock Creek School/Gymnasium
Plan Reviews
> OBU Apartments, 500 W. University (fire alarm system)
> O'Reilly Auto Parts
> Round House Mfg. (sprinkler system)
> G. E. Oil & Pressure Control (fire alarm system)
Requested/Administrative Inspections
> Crossroads Headstart, 401 N. Bell
Investigations
> 2 W. St. Louis (vehicle fire)
Consultations/Meetings
> Development Review Committee
> 45th & Kickapoo (new construction preparation)
> Liberty Academy (severe weather readiness
> Communication Manager at Station #3
Permits and On-Site Inspections
> Open Burn Permits: 1314 E. Edwards, 32 Bella Vista, 1002 S. Beard, and 2 Post Office Lane
* Training
> Shift Training: Fire Strategy and Tactics
> Probationary Fire Fighter three (3) month skills evaluation
> Continuation Training seven (7) Probationary Fire Fighters
<BR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Conducted weekly EOC radio tests
> Repaired County Fire VHF repeater
> Continued with programming of Outdoor Warning Devices
* Emergency Management Technician
> Enrolled in OK-First Assistants training course
> Made corrections to draft public shelter contract
> Entered 2 new personal storm shelters into registry
* Emergency Management Director
> Participated in monthly FEMA Region VI Regional Emergency Communications Working Group Conference call on Thursday
> Participated in bi-weekly OKWIN Governance Board Conference call on Friday
> Worked on draft contract language, occupant emergency plan book revisions, and revised severe weather operations procedures
* Current Projects (no change on projects this week)
> Telephone System Replacement
Process of coordinating contract with vendor under way; working on list of equipment needed
> Narrowbanding
Fire Stations # 2 and 3 control stations are awaiting installation/reprogramming from Total Radio
800 MHz radio connection to EOC console awaiting interface cables from Motorola
Awaiting VHF/UHF licenses from FCC
> 800 MHz Upgrade/Enhancement
Proceeding with verifying project requirements and components list
<BR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 148 / Total Citations: 99 / Handwritten Citations: 53 / E-Citations: 46 (46.6%)
> Arrests: 40
> Joint OK Bureau of Narcotics and Shawnee PD human trafficking sting operation
* Dispatch
> Managed 1579 calls for service (Police/Fire/EMS)
* COPs Grant Program
> Mall patrol
> DA Special assignment and follow up with ADA on upcoming trail
> Meeting on Safety Corridor
> Assist w/ warrant service and follow up 4 arrests
> OBN prostitution sting
> Investigate drug cases
> Assist DEA & DTF with controlled purchase
> Conducted controlled drug buy operation
* Evidence
> Number of evidence items brought in: 12 Number of evidence items released: 5
* CID
> 41 Cases Forwarded to CID for Review
> 3 Felony Cases Assigned
> 3 Felony Cases Cleared
> $1,125.92 Total Property Recovered
> Working one child pornography digital forensic case for Seminole PD
* Accreditation: Lt. King, Accreditation Manager
> Working on preparing the department for State Accreditation and proofs of compliance
> Working on Criminal Justice Information Services Facility Protection & Security requirements
> Continuing with In-Service policy training on all shifts
* Animal Control
>Calls Responded: 96 >Animals reclaimed: 4 >Animals adopted: 3
* Staff
> Police Officers - 59 / 2 open positions / 1 in FTO Training / 2 on extended leave / 54 available
> Dispatch positions - 13 / 13 available for service / 3 in training status
> Animal Control Positions - 4 / 4 available for service
* Kickapoo Street Widening Project
> ODOT awarded the Kickapoo Paving Project to Haskell-Lemon Construction for a total project construction cost of $10,930,517.98 (including water line costs) at their December 3rd Transportation Commission meeting. Brewer Construction, a subcontractor of Haskel-Lemon will be doing all the waterline relocation and improvements, as well as installation of all the drainage and storm sewer improvements. Work was scheduled to begin on Feb 11, 2013 but due to the weather (snow and rain) no work has begun other than contractor moving pipe and equipment and getting ready to start work next week. First section (or phase) of construction will be from the Spur to Independence Street and once that section is completed that Contractor will then move forward from Independence to Federal, and so on. Project is estimated to take 18-24 months construction time.
* Rehab Concrete Streets Project (FY11-12)
> City Commission awarded the project to All Roads in the amount of $387,409.00. All Roads Paving has begun work on Independence east of Sequoyah with removal and replacement of badly broken and cracked concrete paving panels. Work is approximately 75% complete. Work on Independence Street will continue in this area for the next 5-7 weeks. Work on Independence Street is on-going.
* Airport Trails Project
> City Commission awarded project to Bishop Paving in the amount of $633,409.90. Work on the track has begun, and Contractor has completed removal of existing track. CKD base stabilization has begun and is on-going, expected to be completed in the next two weeks barring any bad weather. Overall, project is approximately 45% complete. By Contract they have 180 days to complete the reconstruction of approximately 3.75 miles of 10 foot trail being installed. This project will be a complete removal and replacement of the City existing trail(s) around the Airport, and trail widened to 10 feet, approximately 3.75 miles of trail. Anticipate construction being completed by June 2013.
* Main Street Streetscape Project
> Preliminary design work has been started as time allows on this project. Project design will follow closely the design layout that was used on the Bell Street Streetscape Project. Preliminary design is approximately 55% complete.
* Bell Street Streetscape Project (from Farrall to 7th Street)
> ODOT had conducted a recent traffic and pedestrian study and came back with the conclusion that no warrants were met for signalization or crosswalk improvements; however, they have given the City to install inpaving yellow strobe lights actuated by pedestrians and a lighted flashing crosswalk signage when in use. Also we received back the OG&E cost proposal on installing decorative lighting along the sidewalk. Cost of OG&E lighting will be approximately $30,050.20. Project was awarded to All-Roads Paving. A Pre-work meeting is scheduled for February 19, 2013, after which a Notice to Proceed will be issued effective the last week in February. Contractor will have 90 days to complete the project.
* City Hall Parking Lot Improvements (no change on project this week)
> Preliminary design plans for a proposed parking lot have been completed at the site of where the old Al & James Grocery once stood. Prelim plans are under review for added comments from City Administration. City is in process of having underground storage tank (UST) removed which will need to be done before any parking lot work can be started. Preliminary cost estimate for the parking lot project is at $210,573 and if project is to be done this fiscal year then funding must first be identified because this project was not a budgeted project this year.
* Bryan & Independence Intersection Traffic Signal Project (no change on project this week)
> Project was awarded to Traffic & Lighting Systems in the amount of $198,562.60. Work is 100% complete and traffic signals are in operation, however, there are several items on the punch list that contractor will complete by next week. Final as-built quantities being determined for determination of final construction costs. Staff not completed with as-built determination of final construction costs, thus, project will be brought forward for acceptance and placing maintenance bond into effect upon completion of as-built quantities of work determination at the February 19, 2013 City Commission meeting.
* Federal Street Bridge Repair Project (no change on project this week)
> Plans, bid documents, and specifications had been completed by City Staff. The project was let for bids and at the last City Commission meeting the project was awarded to PbX Corporation in the amount of $685,565. Pre-work meeting is scheduled for February 13th to go over the project and logistics of scheduling work. Anticipate issuing a Notice to Proceed by the first week in April, and Contractor will have 3 months to complete. There are several utilities hanging from the bridge deck, the most critical is the ONG gas line that feeds the eastern part of Shawnee, and ONG has requested that work not start until after the winter months because they are unable to route the amount of gas that flows through this line to adequately serve the east side of Shawnee.
* City Wide Streets Evaluation & Inspection (no change on project this week)
> Work expected to start shortly after the Thanksgiving Holidays and take approximately 4-5 months to complete. Street selections and recommendations for upcoming street paving projects anticipated to be presented to City Commission in April 2013. Evaluations are on-going.
Street Department
> Repaired the following water-cuts: 624 W. Kirk (23x13), Dorothy & Franklin (17x19), Thompson & Lavern (10x10), 1303 Whittaker (29x8), Beard & Georgia (15x9), 801 E. Jefferson (10x24), McKinley & Wayne, and two on Beard & Pulaski
> Saw-cut water-cuts at: 136 S. Dixon, 303 S. Dixon, and Park & Elizabeth
> Patch truck ran 4 days
> Hauled 2 loads of dirt from the lake area to yard for backfill dirt
> Graded the following roads: Post Office Neck, Pecan Grove (east and west), Archery Range, Stevens Road, Walker (north), Clearpond Lane, and Cow Trail
> Ran intakes 1 day
Traffic Control Division
> Replaced dead end sign at Burlison & Lake Rd
> Replaced 4-way sign with all way signs at Dixon & Walnut, Draper & Walnut, Dunbar & Bell,
Eden & Oakland, Main & Pesotum , Main & Bryan, Walnut & Lindale , Union & Wallace,
Independence & Union, Independence & Center
> Checked intakes in sector 5
> Met with Traffic Signals at Acme & Hwy 177 (new intersection)
> Changed out bulbs & photo cells for luminaires at Beard & Farrall, Kennedy & Kickapoo Spur,
Pottenger & Kickapoo Spur, Independence & Pottenger, Wallace & Harrison, 10th & Harrison,
Main & Harrison, Independence & Kickapoo, Draper & Highland, Bryan & Highland, Union &
MacArthur, Raley & MacArthur, Airport Dr & MacArthur, Federal & Kickapoo
> Checked and repaired type I barricades that came in from the field
<BR>
UTILITY DEPARTMENT/Steve Nelms, Interim Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 3.753 Last week: *MGD - 3.824
> Pumped 153,614,000 MG to date compared to 121,736,000 MG for same period last year
> Performed routine plant maintenance and water testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - .983 **BOD - 14 mg/l ***TSS - 6 mg/l
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.262 **BOD - 6.3 mg/l ***TSS - 10.0 mg/l
> 121,000 gallons of bio-solids have been hauled for the month of February
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 139, Leak Checks - 9, Main Breaks Repaired - 6, Reset Water Meters - 1,
Water/Sewer Line Locates - 111, and Cut-offs Replaced - 3
> Repaired the following main breaks: 14" main at 1702 N. Park, 8" main at 1206 E. Independence, and 4" main at 303 S. Dixon and 1702 W. Dewey
> Completed concrete at the Lake Channel tin horns
> Installed new clocks on meter at 1001 E. Independence
> Worked Shop Tickets
* Valve Maintenance (staff of 3)
> Located/performed serviceability check on valves at several locations throughout the city, Wes Watkins, and Lake 1 & 2
> Dug up, raised, and realigned valve boxes at the following locations: McKinley & Federal and Tucker & Federal.
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 17,600 ft. Flushed (year to date) - 79,425 ft.
> Total Service Calls - 44, Sewer Lines Checked - 28, Lift Stations Checked - 15, and Emergency Sewer Calls - 8
> Installed data loggers at the River, Country Club, Tennessee, and Airport Sewer Lift Stations
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Capital Projects
> North Park Block 5 Sewer Line Replacement Project
Trent Construction was awarded the bid on December 17, 2012. The estimated start date is February 15, 2013
> Kimberly Sewer Lift Station Rehab
Jordon Contractors was awarded the bid on February 4, 2013
> Water Line Replacement Project Midland Street
This week Jordan Contractors completed installing the 12" water line and the 6" water line. The overall project is 85% complete
> Utility System Master (no change on project this week)
Contract awarded to SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. A Notice to Proceed was issued on June 25, 2012. SRB has started work on the Wastewater Hydraulic Model
> Sanitary Sewer Rehab Project (Pipe Bursting) (no change on project this week)
Budgeted project amount is $1,000,000.00. This project will begin in the Spring of 2013
<BR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff presented information at the Planning Commission regular meeting
> Staff presented information at the City Commission meeting
> Met with developers working on projects in the City, including housing and commercial projects
> Attended the final O.U. IQC presentation regarding the Downtown Shawnee Plan
> Held demolition hearings and condemned additional structures - a total of 91 structures have now been condemned over the last three years
> Staff attended the final Chamber of Commerce planning session
* Shawnee Urban Renewal Authority
> Continuing work on a handicap accessibility project
> HUD Director and Field Representative toured projects completed with HUD funds
> Placed a project out for bid
* Current Projects (no change on projects this week)
> Façade Grant Program
Round 2 Façade Grants are now available and are due in February 2013.
> Land Development Code
Staff continues work on revising the City's development regulations. The Planning Commission will hold a workshop session on February 6, 2013.
> Downtown Streetscape Project
Staff is awaiting a funding decision from ODOT on a Transportation Enhancement Grant that was submitted almost two years ago. A survey was recently done of the area and engineering and design work is ongoing so that the project can be bid immediately upon notice of funding decision. Phase 2 of the Streetscape Plan will improve a four-block area of Main Street with new sidewalks, landscaping, street lights, signal lights, pedestrian improvements and utility work. If the City is not successful obtaining a grant, a reduced Phase 2 project will still be implemented.
> Wayfinding Study Implementation
Staff is preparing to bid the wayfinding (signage) project in early 2013. At present, review of the previous implementation plan and the preparation of documents for bid are underway.
<BR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Installed No Smoking signs at Kidspace Park
> Cleaned out drainage ditch at the YMCA
> Set up disc golf at Boy Scout Park
> Preparing equipment for herbicide spraying
> Painting and hanging fence at the Community Center Basketball Court
> Removing dead trees at the Lake and in town
> Performing various repairs and graffiti removal in several city parks and buildings
* Cemetery Division (staff of 4)
> One (1) burial last week
> Leveling markers and preparing equipment for herbicide spraying
* Central Garage (Staff of 6)
> 22 units in last week with 37 total repairs
* Current Projects
> Municipal Court offices remodel: Drawings and specifications are nearing completion
> Preparing contract for Municipal Swimming Pool architect no change on project)
> Scheduling removal of fuel storage tank at City Hall no change on project)
> Preparing a project list for National Guard volunteers (no change on project)
> AC repair at City Hall and new AC at Auditorium (Estimate received) (no change on project)
<BR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Youth Aviation Adventure - April 6, 2013
> Event will take place at the Gordon Cooper Technology Center Aviation Campus
> Planning/organizational meetings will begin this month.
* Airport Advisory Board
> Regular monthly meeting scheduled for February 20, 2013
* Runway Rehabilitation Project (no change on project)
> Construction substantially complete; full runway open
> FAA has requested minor wiring modifications to MALSR lights
> Project won the National Asphalt Pavement Association's "2012 Quality in Construction (QIC) Award"!
> Project also runner up for Oklahoma Asphalt Pavement Association's "Airport Paving
Project of the Year"!
* Foreign Trade Zone Application (no change on project)
> FTZ application has been approved
> Staff will work with SEDF to market the Airport's new designation
* "Oklahoma Certified Site Program - Aerospace Park" (no change on project)
> Application is being completed by SEDF and airport staff
<BR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
> February 4, Pottawatomie County JR Livestock Pig Roast, Conference Center
Pig roast is also a trophy auction to support local youth in 4H & FFA for the upcoming JR livestock show, over 500 people attended & over $26,000.00 was raised from local business.
> February 7-8, Unit Liner 2013 Water Garden Expo, Conference Center
Exposition Center (continued)
> February 7, Grissoms LLC John Deere Showcase, Otto Krausse Building Section (B)
> February 9-10, Central 4D Barrel Racers, Fred Humphrey Pavilion
* Comfort Station Project (no change on project)
> Patterson & Associates Construction award bid for roof replacement, siding, and gutter on four (4) comfort stations in the amount of $47,019.00
<BR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 2/4/13 City Commission and Authorities minutes
> Preparation of 2/11/13 Special Called City Commission meeting; and preparation of 2/11/13 Special called SMA meeting.
> Preliminary preparation of Community Service Contract Review meeting; contact with committee members; contact with contracting agencies.
> Normal routine duties including tort claims, insurance on vehicles and property
* Utility Billing/Customer Service
> Routine customer service/billing transactions and issues
> Zone 3 billing (2/4/13)
<BR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on the following: bank statements and agenda items
> Started 2014 budget
> Worked with auditors on single audit
> Review monthly financials
> Worked with Accounts Payable on Fixed Assets
> Met with City Manager and MaryAnn Karns concerning Granada Estates
<BR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> Completed video copy requests for 02/04/2013 Commission meeting
> Completed open records request for Insurance related email
> Updated Court annual statistical reports on COS website
> Resolved out of date TOC on primary website - not auto updating as it should
> Re-validated tribal tag lookup website access - it works, has been for months
> Various dispatch support questions / software already installed / not used
<BR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 106 emergency calls: Breakdown of calls: Fires - 6, Good Intent Calls - 11,
Rescue/EMS - 71, Service Calls - 9, False Alarms - 4, and Hazardous Conditions - 5
* Prevention
New Construction Inspections
> North Rock Creek School/Gymnasium
Plan Reviews
> OBU Apartments, 500 W. University (fire alarm system)
> O'Reilly Auto Parts
> Round House Mfg. (sprinkler system)
> G. E. Oil & Pressure Control (fire alarm system)
Requested/Administrative Inspections
> Crossroads Headstart, 401 N. Bell
Investigations
> 2 W. St. Louis (vehicle fire)
Consultations/Meetings
> Development Review Committee
> 45th & Kickapoo (new construction preparation)
> Liberty Academy (severe weather readiness
> Communication Manager at Station #3
Permits and On-Site Inspections
> Open Burn Permits: 1314 E. Edwards, 32 Bella Vista, 1002 S. Beard, and 2 Post Office Lane
* Training
> Shift Training: Fire Strategy and Tactics
> Probationary Fire Fighter three (3) month skills evaluation
> Continuation Training seven (7) Probationary Fire Fighters
<BR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Conducted weekly EOC radio tests
> Repaired County Fire VHF repeater
> Continued with programming of Outdoor Warning Devices
* Emergency Management Technician
> Enrolled in OK-First Assistants training course
> Made corrections to draft public shelter contract
> Entered 2 new personal storm shelters into registry
* Emergency Management Director
> Participated in monthly FEMA Region VI Regional Emergency Communications Working Group Conference call on Thursday
> Participated in bi-weekly OKWIN Governance Board Conference call on Friday
> Worked on draft contract language, occupant emergency plan book revisions, and revised severe weather operations procedures
* Current Projects (no change on projects this week)
> Telephone System Replacement
Process of coordinating contract with vendor under way; working on list of equipment needed
> Narrowbanding
Fire Stations # 2 and 3 control stations are awaiting installation/reprogramming from Total Radio
800 MHz radio connection to EOC console awaiting interface cables from Motorola
Awaiting VHF/UHF licenses from FCC
> 800 MHz Upgrade/Enhancement
Proceeding with verifying project requirements and components list
<BR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 148 / Total Citations: 99 / Handwritten Citations: 53 / E-Citations: 46 (46.6%)
> Arrests: 40
> Joint OK Bureau of Narcotics and Shawnee PD human trafficking sting operation
* Dispatch
> Managed 1579 calls for service (Police/Fire/EMS)
* COPs Grant Program
> Mall patrol
> DA Special assignment and follow up with ADA on upcoming trail
> Meeting on Safety Corridor
> Assist w/ warrant service and follow up 4 arrests
> OBN prostitution sting
> Investigate drug cases
> Assist DEA & DTF with controlled purchase
> Conducted controlled drug buy operation
* Evidence
> Number of evidence items brought in: 12 Number of evidence items released: 5
* CID
> 41 Cases Forwarded to CID for Review
> 3 Felony Cases Assigned
> 3 Felony Cases Cleared
> $1,125.92 Total Property Recovered
> Working one child pornography digital forensic case for Seminole PD
* Accreditation: Lt. King, Accreditation Manager
> Working on preparing the department for State Accreditation and proofs of compliance
> Working on Criminal Justice Information Services Facility Protection & Security requirements
> Continuing with In-Service policy training on all shifts
* Animal Control
>Calls Responded: 96 >Animals reclaimed: 4 >Animals adopted: 3
* Staff
> Police Officers - 59 / 2 open positions / 1 in FTO Training / 2 on extended leave / 54 available
> Dispatch positions - 13 / 13 available for service / 3 in training status
> Animal Control Positions - 4 / 4 available for service
Wednesday, February 13, 2013
Shawnee Beautification Committee Meeting Agenda
AGENDA<br>
Shawnee Beautification Committee<br>
FEBRUARY 14, 2013 - 4:00 PM<br>
Shawnee City Hall Emergency Operation Center Conference Room<br>
Call to Order.<br>
<br>
2) Roll Call and Declaration of a Quorum.<br>
<br>
3) Approval of Minutes for January 2013.<br>
4) Discussion on zoning laws in Shawnee. (Linda Malley)<br>
5) Discussion on The Great American Cleanup/Trash Off Registration. (Tom Terry)<br>
6) Discussion on rundown residential and business properties/emphasis on downtown areas. (Janet Turner/Nancy Ford)<br>
7) Old Business. <br>
<br>
8) New Business.<br>
<br>
9) Comments.<br>
<br>
10) Adjournment<br>
<br>
Shawnee Beautification Committee<br>
FEBRUARY 14, 2013 - 4:00 PM<br>
Shawnee City Hall Emergency Operation Center Conference Room<br>
Call to Order.<br>
<br>
2) Roll Call and Declaration of a Quorum.<br>
<br>
3) Approval of Minutes for January 2013.<br>
4) Discussion on zoning laws in Shawnee. (Linda Malley)<br>
5) Discussion on The Great American Cleanup/Trash Off Registration. (Tom Terry)<br>
6) Discussion on rundown residential and business properties/emphasis on downtown areas. (Janet Turner/Nancy Ford)<br>
7) Old Business. <br>
<br>
8) New Business.<br>
<br>
9) Comments.<br>
<br>
10) Adjournment<br>
<br>
Monday, February 11, 2013
Live OBU Basketball on local Ch30 / live streaming on Feb 12 and Feb 21st
Watch live Oklahoma Baptist University on local Channel 30 or live streaming at http://www.ShawneeOK.org/Live.
The current schedule is as follows:
Tuesday Feb 12th starting at 6:00pm - Womens and Mens vs Saint Gregorys University.
Thursday Fed 21st starting at 6:00pm - Womens and Men vs Oklahoma City University.
Watch for more play dates and times in the future.
The current schedule is as follows:
Tuesday Feb 12th starting at 6:00pm - Womens and Mens vs Saint Gregorys University.
Thursday Fed 21st starting at 6:00pm - Womens and Men vs Oklahoma City University.
Watch for more play dates and times in the future.
Monday, February 4, 2013
Staff Activity Report - January 20th-26th, 2013
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
* City Hall Parking Lot Improvements
> Preliminary design plans for a proposed parking lot have been completed at the site of where the old Al & James Grocery once stood. Prelim plans are under review for added comments from City Administration. City is in process of having underground storage tank (UST) removed which will need to be done before any parking lot work can be started. Preliminary cost estimate for the parking lot project is at $210,573 and if project is to be done this fiscal year then funding must first be identified because this project was not a budgeted project this year.
* Bryan & Independence Intersection Traffic Signal Project
> Project was awarded to Traffic & Lighting Systems in the amount of $198,562.60. Work is 100% complete and traffic signals are in operation, however, there are several items on the punch list that contractor will complete by next week. Final as-built quantities being determined for determination of final construction costs. Staff not completed with as-built determination of final construction costs, thus, project will be brought forward for acceptance and placing maintenance bond into effect upon completion of as-built quantities of work determination at the February 18, 2013 City Commission meeting..
* Rehab Concrete Streets Project (FY11-12)
> City Commission awarded the project to All Roads in the amount of $387,409.00. All Roads Paving has begun work on Independence east of Sequoyah with removal and replacement of badly broken and cracked concrete paving panels. Work is 45% complete. Work on Independence Street will continue in this area for the next 5-7 weeks. Work on Independence Street is on-going.
* Airport Trails Project
> City Commission awarded project to Bishop Paving in the amount of $633,409.90. Work on the track has begun, and Contractor has completed removal of existing track. CKD base stabilization has begun and is on-going, expected to be completed in the next two weeks barring any bad weather. Overall, project is approximately 10% complete. By Contract they have 180 days to complete the reconstruction of approximately 3.75 miles of 10 foot trail being installed. This project will be a complete removal and replacement of the City existing trail(s) around the Airport, and trail widened to 10 feet, approximately 3.75 miles of trail. Anticipate construction being completed by June 2013.
* Main Street Streetscape Project
> Field survey work has been completed and submitted to City for review. Preliminary design work has been started as time allows on this project. Project design will follow closely the design layout that was used on the Bell Street Streetscape Project. Preliminary design is approximately 50% complete.
* Kickapoo Street Widening Project (no change on project this week)
> ODOT awarded the Kickapoo Paving Project to Haskell-Lemon Construction for a total project construction cost of $10,930,517.98 (including water line costs) at their December 3rd Transportation Commission meeting. Brewer Construction, a subcontractor of Haskel-Lemon will be doing all the waterline relocation and improvements, as well as installation of all the drainage and storm sewer improvements. Work is scheduled to begin on Feb 11, 2013 at the Kickapoo Spur location with work progressing northward. First section (or phase) of construction will be from the Spur to Independence Street and once that section is completed that Contractor will then move forward from Independence to Federal, and so on.
Project is estimated to take 18-24 months construction time. Kickapoo will not be closed, and two-way traffic will be maintained at all times.
* Federal Street Bridge Repair Project (no change on project this week)
> Plans, bid documents, and specifications had been completed by City Staff. The project was let for bids and at the last City Commission meeting the project was awarded to PbX Corporation in the amount of $685,565. Pre-work meeting is scheduled for February 13th to go over the project and logistics of scheduling work. Anticipate issuing a Notice to Proceed by the first week in April, and Contractor will have 3 months to complete. There are several utilities hanging from the bridge deck, the most critical is the ONG gas line that feeds the eastern part of Shawnee, and ONG has requested that work not start until after the winter months because they are unable to route the amount of gas that flows through this line to adequately serve the east side of Shawnee.
* Bell Street Streetscape Project (from Farrall to 7th Street) (no change on project this week)
> Design plans have been completed on the sidewalk from 7th to Farrall, and the City has received back approval for an enhanced lighted crosswalk across Farrall. ODOT had conducted a recent traffic and pedestrian study and came back with the conclusion that no warrants were met for signalization or crosswalk improvements; however, they have given the City to install inpaving yellow strobe lights actuated by pedestrians and a lighted flashing crosswalk signage when in use. Also we received back the OG&E cost proposal on installing decorative lighting along the sidewalk. Cost of OG&E lighting will be approximately $30,050.20. City received 7 bids ranging from $95,000 to $164,000. Staff is compiling bid tabulations and will report back to the City Commission at their February 4, 2013 Commission meeting with a recommendation.
* City Wide Streets Evaluation & Inspection (no change on project this week)
> Work expected to start shortly after the Thanksgiving Holidays and take approximately 4-5 months to complete. Street selections and recommendations for upcoming street paving projects anticipated to be presented to City Commission in April 2013. Evaluations are on-going.
Street Department
> Repaired the following water-cuts: Grant & McKinley(7x12), 1327 N. Union(9x10), 1312 E. Alice(9x23, 50% complete; still leaking), 1805 E. 9th(7x20), 126 High.(34x19, 50% complete), 1203 N. Union(28x11), 19 Severn(13x15), and Main east of Harrison(11x6, 50% complete)
> Repaired a valve-cut at Kickapoo& Burns(4x4, 50% complete)
> Bladed the following roads: Daley Lane, Terrell Road, Nix Allen, Wolverine, Perry Road, Pecan Grove, Lake Road, Archery Range, Walker North, Horn Beck Road, Patterson Road, Westech, Buck Lane, Rose Lane, and Wuanda Lane
Traffic Control Division
> Replaced street markers for Wayne & Shawnee and Kickapoo & Industrial Way
> Replaced signal lamp for southbound red at Benedict & Kickapoo
> Replaced loop detector for southbound left turn signal at I-40 & Kickapoo (Interstate Pkwy)
> Set up and recovered work zone for Utility Department on Kickapoo (Burns - Dill)
> Set up and recovered work zone for Utility Department on Jefferson (McKinley - Harrison)
> Set up and recovered work zone for Street Department on Union (Drummond - Morgan)
> Installed the 3rd Penny Sales Tax signs on Kickapoo
> Replaced signal lamps for northbound red and northbound green at Broadway & Highland
> Set up work zone Utility Department on Beard (Georgia - Pulaski)
> Worked on type I & II barricades
> Checked type I barricades that came in from the field
<HR>
UTILITY DEPARTMENT/Steve Nelms, Interim Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 3.824 Last week: *MGD - 4.844
> Pumped 99,323,000 MG to date compared to 77,066,000 MG for same period last year
> Completed installation of the new 30 inch water line to the clear well
> Performed routine plant maintenance and water testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.029 **BOD - 13 mg/l ***TSS - 0 mg/l
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.056 **BOD - 3.5 mg/l ***TSS - 4.1 mg/l
> 352,000 gallons of bio-solids have been hauled so far this month
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 87, Water/Sewer Line Locates - 52, Leak Checks - 20, Cut-offs Replaced - 2, Reset Water Meters - 2, and Main Breaks Repaired - 2
> Repaired the following main breaks: 8" main at 1203 N. Union and a 6" main at 818 E. Jefferson
> Replaced 5 ft. of service line at 136 S. Dixon
> Installed new service line at 921 E. Main
> Worked Shop Tickets
* Valve Maintenance (staff of 3)
> Located/performed serviceability check on valves at the following locations: 501 N. Aydelotte, Highland & Chapman, Pottenger & Highland, Benedict & Pottenger, Kickapoo & Kickapoo Spur, Benedict & Kickapoo, 1301 N. Union, Poplar & Pottenger, Ford & Pottenger, Ford & Chapman, Pottenger & Dill, Chapman & Dill, and Jefferson & Kirk
> Raised/realigned valve boxes at the following locations: Pottenger & Kirk and Arapaho & Mojave.
> Repaired existing valves at the following locations: 935 N. Kickapoo and Cammack & Park
> Eliminated valve at the following location: McKinley & Wayne
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 7,050 ft. Flushed (year to date) - 48,625 ft.
> Total Service Calls - 22, Sewer Lines Checked - 8, Lift Stations Checked - 15, and Emergency Sewer Calls - 10
> Installed a new 18" PVC sewer main in the alley east of the 1500 block of N. Kickapoo
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Capital Projects
> Water Line Replacement Project Midland Street
This week Jordan Contractors completed installing the 12" water line and the 6" water line. The overall project is 70% complete
> Utility System Master (no change on project this week)
Contract awarded to SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. A Notice to Proceed was issued on June 25, 2012. SRB has started work on the Wastewater Hydraulic Model.
> Sanitary Sewer Rehab Project (Pipe Bursting) (no change on project this week)
Budgeted project amount is $1,000,000.00. This project will begin in the Spring of 2013.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff worked to close-out two large multifamily projects; conducted final inspections and associated closure requirements.
> Staff met with representatives from various companies planning expansion and construction.
> Code compliance staff continued its emphasis on eradication of dilapidated structures.
> The Action Center currently has 110 active cases.
> Staff continued work on implementation of the Wayfinding Study.
* Current Projects (no change on projects this week)
> Façade Grant Program
Round 2 Façade Grants are now available and are due in February 2013.
> Land Development Code
Staff continues work on revising the City's development regulations. The Planning Commission will hold a workshop session on February 6, 2013.
> Downtown Streetscape Project
Staff is awaiting a funding decision from ODOT on a Transportation Enhancement Grant that was submitted almost two years ago. A survey was recently done of the area and engineering and design work is ongoing so that the project can be bid immediately upon notice of funding decision. Phase 2 of the Streetscape Plan will improve a four-block area of Main Street with new sidewalks, landscaping, street lights, signal lights, pedestrian improvements and utility work. If the City is not successful obtaining a grant, a reduced Phase 2 project will still be implemented.
> Wayfinding Study Implementation
Staff is preparing to bid the wayfinding (signage) project in early 2013. At present, review of the previous implementation plan and the preparation of documents for bid are underway.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Preparing equipment for herbicide spraying
> Removing dead trees at the Lake and in town
> Performing various repairs and graffiti removal in several city parks and buildings
* Cemetery Division (staff of 4)
> No burials last week
> Leveling markers and preparing equipment for herbicide spraying
* Central Garage (Staff of 6)
> 14 units in last week with 17 total repairs
* Current Projects
> Municipal Swimming Pool architect selected; will be submitted for Commission approval
> New Library furniture has been delivered
> Removal of fuel storage tank at City Hall (ready to hire a contractor) (no change on project)
> Preparing a project list for National Guard volunteers (no change on project)
> AC repair at City Hall and new AC at Auditorium (Estimate received) (no change on project)
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Regular monthly meeting scheduled for February 20, 2013
* Runway Rehabilitation Project (no change on project)
> Construction substantially complete; full runway open
> FAA has requested minor wiring modifications to MALSR lights
> Project won the National Asphalt Pavement Association's "2012 Quality in Construction (QIC) Award"!
> Project also runner up for Oklahoma Asphalt Pavement Association's "Airport Paving
Project of the Year"!
* Foreign Trade Zone Application (no change on project)
> FTZ application has been approved
> Staff will work with SEDF to market the Airport's new designation
* "Oklahoma Certified Site Program - Aerospace Park" (no change on project)
> Application is being completed by SEDF and airport staff
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
> January 21, OG & E Meeting, Conference Center, Upstairs
> January 26-27, HOYRA (Youth Rodeo) Fred Humphrey Pavilion
> Staff tore down from Triangle Horse Sale & setup for HOYRA
* Comfort Station Project (no change on project)
> Patterson & Associates Construction award bid for roof replacement, siding, and gutter on four (4) comfort stations in the amount of $47,019.00
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 109 emergency calls: Breakdown of calls: Fires - 3, Good Intent Calls - 12,
Rescue/EMS - 78, Service Calls - 11, False Alarms - 3, Hazardous Conditions - 1, and
Overpressure Rupture, Explosion: 1
* Prevention
Plan Reviews
> Fire Alarm Systems: OBU Apartments (500 W. University) and South Rock Creek School
> Shawnee Memory Care at 1723 Airport Drive (fire sprinkler system)
New Construction
> Cottage Park at 1702 N. Kickapoo
Requested/Administrative Inspections
> Elaine Ellis Daycare at 1916 N. Pennsylvania
> St. Anthony Clinic at 2801 N. Saratoga
> VFW at 811 E. MacArthur
> Sequoyah Elementary School at 1401 E. Independence
Follow-up Inspection
> Avonlea Cottage at 789 Country Grove
Consultations/Meetings
> St. Anthony remodel/expansion
* Training
> Probationary Fire Fighter three (3) month skills assigned
> Continuation Training seven (7) Probationary Fire Fighters
> Chief Short attended the OFCA Winter Workshop in Stillwater on January 24-25, 2012
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Performed EOC Radio Tests on Wednesday morning
* Emergency Management Technician
> Attended Pipeline Group meeting in Seminole on Tuesday
> Worked on draft City Commission Briefing Book
> Completed addressing for apartment complex on Acme Road
> Entered data for 2 storm shelter registries into database
* Emergency Management Director
> Attended Pipeline Safety meeting in Seminole on Tuesday
> Participated in EM Radio Tests on Tuesday night
> Meeting with representatives of Blackboard Connect on new product suite on Thursday
* Current Projects (no change on projects this week)
> Telephone System Replacement
Recommendation presented at the January 21 City Commission Meeting. Process of coordinating contract with vendor under way
> Narrowbanding
VHF base station have been re programmed and are connected to Consoles in EOC and Dispatch
Mobile radios in Fire Department have been reprogrammed
Fire Station control stations are awaiting installation/reprogramming from Total Radio
Community warning siren radios are waiting reprogramming
> 800 MHz Upgrade/Enhancement
RF Engineering study results received from vendor showing improved coverage with addition of north repeater tower site. Vendor processing paperwork to request FCC Licenses to add 3 more frequencies at current site and 10 new frequencies for North Repeater Site. Frequencies to become available for coordination/application process at the end of January, 2013.Application for new frequencies filed with Federal Communications Commission.
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 165 / Total Citations: 78 / Handwritten Citations: 57 / E-Citations: 21 (26.92%)
> Arrests: 51
> Warrant sweep operation
* Dispatch
> Managed 1714 calls for service (Police/Fire/EMS)
* COPs Grant Program
> Worked drug tips, Mall patrol, and assisted evening and day shift patrols
> Special assignment and assisted the DA's office
> Followed up on homicide investigation
> Processed search warrant
> Assisted with warrant sweep
> 2 arrested for trafficking methamphetamine
> Taxi cab sting operation
* CID
> 50 Cases Forwarded to CID for Review
> 8 Felony Cases Assigned / 1 Other Case Assigned
> 9 Felony Cases Cleared / 3 Other Cases Cleared
> 8 Felony Cases Filed through DA's Office
> 3 Total Arrests Made
> $2,166.36 Total Property Recovered
* Accreditation: Lt. King, Accreditation Manager
> Working on preparing the department for State Accreditation and proofs of compliance
> Working on Criminal Justice Information Services Facility Protection & Security requirements
> Instructed Supervisor Liability Course for CLEET & SPD and In-Service policy training
* Evidence
> Number of evidence items brought in: 20 Number of evidence items released: 2
> Number of found property items taken in: 2 Found property items returned to owner: 1
* Animal Control
>Calls Responded: 78 >Impounded animals: 17 >Animals reclaimed: 4 >Animals adopted: 2
* Staff
> Police Officers-59 / 2 open positions / 1 in FTO Training / 2 on extended leave / 54 available
for service
> Dispatch positions-13 / 10 available for service / 2 in training / 2 open positions / 1 on extended leave
> Animal Control Positions-4 / 4 available for service
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
No report submitted this week
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
No report submitted this week
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
No report submitted this week
* City Hall Parking Lot Improvements
> Preliminary design plans for a proposed parking lot have been completed at the site of where the old Al & James Grocery once stood. Prelim plans are under review for added comments from City Administration. City is in process of having underground storage tank (UST) removed which will need to be done before any parking lot work can be started. Preliminary cost estimate for the parking lot project is at $210,573 and if project is to be done this fiscal year then funding must first be identified because this project was not a budgeted project this year.
* Bryan & Independence Intersection Traffic Signal Project
> Project was awarded to Traffic & Lighting Systems in the amount of $198,562.60. Work is 100% complete and traffic signals are in operation, however, there are several items on the punch list that contractor will complete by next week. Final as-built quantities being determined for determination of final construction costs. Staff not completed with as-built determination of final construction costs, thus, project will be brought forward for acceptance and placing maintenance bond into effect upon completion of as-built quantities of work determination at the February 18, 2013 City Commission meeting..
* Rehab Concrete Streets Project (FY11-12)
> City Commission awarded the project to All Roads in the amount of $387,409.00. All Roads Paving has begun work on Independence east of Sequoyah with removal and replacement of badly broken and cracked concrete paving panels. Work is 45% complete. Work on Independence Street will continue in this area for the next 5-7 weeks. Work on Independence Street is on-going.
* Airport Trails Project
> City Commission awarded project to Bishop Paving in the amount of $633,409.90. Work on the track has begun, and Contractor has completed removal of existing track. CKD base stabilization has begun and is on-going, expected to be completed in the next two weeks barring any bad weather. Overall, project is approximately 10% complete. By Contract they have 180 days to complete the reconstruction of approximately 3.75 miles of 10 foot trail being installed. This project will be a complete removal and replacement of the City existing trail(s) around the Airport, and trail widened to 10 feet, approximately 3.75 miles of trail. Anticipate construction being completed by June 2013.
* Main Street Streetscape Project
> Field survey work has been completed and submitted to City for review. Preliminary design work has been started as time allows on this project. Project design will follow closely the design layout that was used on the Bell Street Streetscape Project. Preliminary design is approximately 50% complete.
* Kickapoo Street Widening Project (no change on project this week)
> ODOT awarded the Kickapoo Paving Project to Haskell-Lemon Construction for a total project construction cost of $10,930,517.98 (including water line costs) at their December 3rd Transportation Commission meeting. Brewer Construction, a subcontractor of Haskel-Lemon will be doing all the waterline relocation and improvements, as well as installation of all the drainage and storm sewer improvements. Work is scheduled to begin on Feb 11, 2013 at the Kickapoo Spur location with work progressing northward. First section (or phase) of construction will be from the Spur to Independence Street and once that section is completed that Contractor will then move forward from Independence to Federal, and so on.
Project is estimated to take 18-24 months construction time. Kickapoo will not be closed, and two-way traffic will be maintained at all times.
* Federal Street Bridge Repair Project (no change on project this week)
> Plans, bid documents, and specifications had been completed by City Staff. The project was let for bids and at the last City Commission meeting the project was awarded to PbX Corporation in the amount of $685,565. Pre-work meeting is scheduled for February 13th to go over the project and logistics of scheduling work. Anticipate issuing a Notice to Proceed by the first week in April, and Contractor will have 3 months to complete. There are several utilities hanging from the bridge deck, the most critical is the ONG gas line that feeds the eastern part of Shawnee, and ONG has requested that work not start until after the winter months because they are unable to route the amount of gas that flows through this line to adequately serve the east side of Shawnee.
* Bell Street Streetscape Project (from Farrall to 7th Street) (no change on project this week)
> Design plans have been completed on the sidewalk from 7th to Farrall, and the City has received back approval for an enhanced lighted crosswalk across Farrall. ODOT had conducted a recent traffic and pedestrian study and came back with the conclusion that no warrants were met for signalization or crosswalk improvements; however, they have given the City to install inpaving yellow strobe lights actuated by pedestrians and a lighted flashing crosswalk signage when in use. Also we received back the OG&E cost proposal on installing decorative lighting along the sidewalk. Cost of OG&E lighting will be approximately $30,050.20. City received 7 bids ranging from $95,000 to $164,000. Staff is compiling bid tabulations and will report back to the City Commission at their February 4, 2013 Commission meeting with a recommendation.
* City Wide Streets Evaluation & Inspection (no change on project this week)
> Work expected to start shortly after the Thanksgiving Holidays and take approximately 4-5 months to complete. Street selections and recommendations for upcoming street paving projects anticipated to be presented to City Commission in April 2013. Evaluations are on-going.
Street Department
> Repaired the following water-cuts: Grant & McKinley(7x12), 1327 N. Union(9x10), 1312 E. Alice(9x23, 50% complete; still leaking), 1805 E. 9th(7x20), 126 High.(34x19, 50% complete), 1203 N. Union(28x11), 19 Severn(13x15), and Main east of Harrison(11x6, 50% complete)
> Repaired a valve-cut at Kickapoo& Burns(4x4, 50% complete)
> Bladed the following roads: Daley Lane, Terrell Road, Nix Allen, Wolverine, Perry Road, Pecan Grove, Lake Road, Archery Range, Walker North, Horn Beck Road, Patterson Road, Westech, Buck Lane, Rose Lane, and Wuanda Lane
Traffic Control Division
> Replaced street markers for Wayne & Shawnee and Kickapoo & Industrial Way
> Replaced signal lamp for southbound red at Benedict & Kickapoo
> Replaced loop detector for southbound left turn signal at I-40 & Kickapoo (Interstate Pkwy)
> Set up and recovered work zone for Utility Department on Kickapoo (Burns - Dill)
> Set up and recovered work zone for Utility Department on Jefferson (McKinley - Harrison)
> Set up and recovered work zone for Street Department on Union (Drummond - Morgan)
> Installed the 3rd Penny Sales Tax signs on Kickapoo
> Replaced signal lamps for northbound red and northbound green at Broadway & Highland
> Set up work zone Utility Department on Beard (Georgia - Pulaski)
> Worked on type I & II barricades
> Checked type I barricades that came in from the field
<HR>
UTILITY DEPARTMENT/Steve Nelms, Interim Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 3.824 Last week: *MGD - 4.844
> Pumped 99,323,000 MG to date compared to 77,066,000 MG for same period last year
> Completed installation of the new 30 inch water line to the clear well
> Performed routine plant maintenance and water testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.029 **BOD - 13 mg/l ***TSS - 0 mg/l
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.056 **BOD - 3.5 mg/l ***TSS - 4.1 mg/l
> 352,000 gallons of bio-solids have been hauled so far this month
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 87, Water/Sewer Line Locates - 52, Leak Checks - 20, Cut-offs Replaced - 2, Reset Water Meters - 2, and Main Breaks Repaired - 2
> Repaired the following main breaks: 8" main at 1203 N. Union and a 6" main at 818 E. Jefferson
> Replaced 5 ft. of service line at 136 S. Dixon
> Installed new service line at 921 E. Main
> Worked Shop Tickets
* Valve Maintenance (staff of 3)
> Located/performed serviceability check on valves at the following locations: 501 N. Aydelotte, Highland & Chapman, Pottenger & Highland, Benedict & Pottenger, Kickapoo & Kickapoo Spur, Benedict & Kickapoo, 1301 N. Union, Poplar & Pottenger, Ford & Pottenger, Ford & Chapman, Pottenger & Dill, Chapman & Dill, and Jefferson & Kirk
> Raised/realigned valve boxes at the following locations: Pottenger & Kirk and Arapaho & Mojave.
> Repaired existing valves at the following locations: 935 N. Kickapoo and Cammack & Park
> Eliminated valve at the following location: McKinley & Wayne
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 7,050 ft. Flushed (year to date) - 48,625 ft.
> Total Service Calls - 22, Sewer Lines Checked - 8, Lift Stations Checked - 15, and Emergency Sewer Calls - 10
> Installed a new 18" PVC sewer main in the alley east of the 1500 block of N. Kickapoo
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Capital Projects
> Water Line Replacement Project Midland Street
This week Jordan Contractors completed installing the 12" water line and the 6" water line. The overall project is 70% complete
> Utility System Master (no change on project this week)
Contract awarded to SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. A Notice to Proceed was issued on June 25, 2012. SRB has started work on the Wastewater Hydraulic Model.
> Sanitary Sewer Rehab Project (Pipe Bursting) (no change on project this week)
Budgeted project amount is $1,000,000.00. This project will begin in the Spring of 2013.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff worked to close-out two large multifamily projects; conducted final inspections and associated closure requirements.
> Staff met with representatives from various companies planning expansion and construction.
> Code compliance staff continued its emphasis on eradication of dilapidated structures.
> The Action Center currently has 110 active cases.
> Staff continued work on implementation of the Wayfinding Study.
* Current Projects (no change on projects this week)
> Façade Grant Program
Round 2 Façade Grants are now available and are due in February 2013.
> Land Development Code
Staff continues work on revising the City's development regulations. The Planning Commission will hold a workshop session on February 6, 2013.
> Downtown Streetscape Project
Staff is awaiting a funding decision from ODOT on a Transportation Enhancement Grant that was submitted almost two years ago. A survey was recently done of the area and engineering and design work is ongoing so that the project can be bid immediately upon notice of funding decision. Phase 2 of the Streetscape Plan will improve a four-block area of Main Street with new sidewalks, landscaping, street lights, signal lights, pedestrian improvements and utility work. If the City is not successful obtaining a grant, a reduced Phase 2 project will still be implemented.
> Wayfinding Study Implementation
Staff is preparing to bid the wayfinding (signage) project in early 2013. At present, review of the previous implementation plan and the preparation of documents for bid are underway.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Preparing equipment for herbicide spraying
> Removing dead trees at the Lake and in town
> Performing various repairs and graffiti removal in several city parks and buildings
* Cemetery Division (staff of 4)
> No burials last week
> Leveling markers and preparing equipment for herbicide spraying
* Central Garage (Staff of 6)
> 14 units in last week with 17 total repairs
* Current Projects
> Municipal Swimming Pool architect selected; will be submitted for Commission approval
> New Library furniture has been delivered
> Removal of fuel storage tank at City Hall (ready to hire a contractor) (no change on project)
> Preparing a project list for National Guard volunteers (no change on project)
> AC repair at City Hall and new AC at Auditorium (Estimate received) (no change on project)
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Regular monthly meeting scheduled for February 20, 2013
* Runway Rehabilitation Project (no change on project)
> Construction substantially complete; full runway open
> FAA has requested minor wiring modifications to MALSR lights
> Project won the National Asphalt Pavement Association's "2012 Quality in Construction (QIC) Award"!
> Project also runner up for Oklahoma Asphalt Pavement Association's "Airport Paving
Project of the Year"!
* Foreign Trade Zone Application (no change on project)
> FTZ application has been approved
> Staff will work with SEDF to market the Airport's new designation
* "Oklahoma Certified Site Program - Aerospace Park" (no change on project)
> Application is being completed by SEDF and airport staff
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
> January 21, OG & E Meeting, Conference Center, Upstairs
> January 26-27, HOYRA (Youth Rodeo) Fred Humphrey Pavilion
> Staff tore down from Triangle Horse Sale & setup for HOYRA
* Comfort Station Project (no change on project)
> Patterson & Associates Construction award bid for roof replacement, siding, and gutter on four (4) comfort stations in the amount of $47,019.00
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 109 emergency calls: Breakdown of calls: Fires - 3, Good Intent Calls - 12,
Rescue/EMS - 78, Service Calls - 11, False Alarms - 3, Hazardous Conditions - 1, and
Overpressure Rupture, Explosion: 1
* Prevention
Plan Reviews
> Fire Alarm Systems: OBU Apartments (500 W. University) and South Rock Creek School
> Shawnee Memory Care at 1723 Airport Drive (fire sprinkler system)
New Construction
> Cottage Park at 1702 N. Kickapoo
Requested/Administrative Inspections
> Elaine Ellis Daycare at 1916 N. Pennsylvania
> St. Anthony Clinic at 2801 N. Saratoga
> VFW at 811 E. MacArthur
> Sequoyah Elementary School at 1401 E. Independence
Follow-up Inspection
> Avonlea Cottage at 789 Country Grove
Consultations/Meetings
> St. Anthony remodel/expansion
* Training
> Probationary Fire Fighter three (3) month skills assigned
> Continuation Training seven (7) Probationary Fire Fighters
> Chief Short attended the OFCA Winter Workshop in Stillwater on January 24-25, 2012
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Performed EOC Radio Tests on Wednesday morning
* Emergency Management Technician
> Attended Pipeline Group meeting in Seminole on Tuesday
> Worked on draft City Commission Briefing Book
> Completed addressing for apartment complex on Acme Road
> Entered data for 2 storm shelter registries into database
* Emergency Management Director
> Attended Pipeline Safety meeting in Seminole on Tuesday
> Participated in EM Radio Tests on Tuesday night
> Meeting with representatives of Blackboard Connect on new product suite on Thursday
* Current Projects (no change on projects this week)
> Telephone System Replacement
Recommendation presented at the January 21 City Commission Meeting. Process of coordinating contract with vendor under way
> Narrowbanding
VHF base station have been re programmed and are connected to Consoles in EOC and Dispatch
Mobile radios in Fire Department have been reprogrammed
Fire Station control stations are awaiting installation/reprogramming from Total Radio
Community warning siren radios are waiting reprogramming
> 800 MHz Upgrade/Enhancement
RF Engineering study results received from vendor showing improved coverage with addition of north repeater tower site. Vendor processing paperwork to request FCC Licenses to add 3 more frequencies at current site and 10 new frequencies for North Repeater Site. Frequencies to become available for coordination/application process at the end of January, 2013.Application for new frequencies filed with Federal Communications Commission.
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 165 / Total Citations: 78 / Handwritten Citations: 57 / E-Citations: 21 (26.92%)
> Arrests: 51
> Warrant sweep operation
* Dispatch
> Managed 1714 calls for service (Police/Fire/EMS)
* COPs Grant Program
> Worked drug tips, Mall patrol, and assisted evening and day shift patrols
> Special assignment and assisted the DA's office
> Followed up on homicide investigation
> Processed search warrant
> Assisted with warrant sweep
> 2 arrested for trafficking methamphetamine
> Taxi cab sting operation
* CID
> 50 Cases Forwarded to CID for Review
> 8 Felony Cases Assigned / 1 Other Case Assigned
> 9 Felony Cases Cleared / 3 Other Cases Cleared
> 8 Felony Cases Filed through DA's Office
> 3 Total Arrests Made
> $2,166.36 Total Property Recovered
* Accreditation: Lt. King, Accreditation Manager
> Working on preparing the department for State Accreditation and proofs of compliance
> Working on Criminal Justice Information Services Facility Protection & Security requirements
> Instructed Supervisor Liability Course for CLEET & SPD and In-Service policy training
* Evidence
> Number of evidence items brought in: 20 Number of evidence items released: 2
> Number of found property items taken in: 2 Found property items returned to owner: 1
* Animal Control
>Calls Responded: 78 >Impounded animals: 17 >Animals reclaimed: 4 >Animals adopted: 2
* Staff
> Police Officers-59 / 2 open positions / 1 in FTO Training / 2 on extended leave / 54 available
for service
> Dispatch positions-13 / 10 available for service / 2 in training / 2 open positions / 1 on extended leave
> Animal Control Positions-4 / 4 available for service
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
No report submitted this week
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
No report submitted this week
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
No report submitted this week
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