ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department (no changes this week on any of the projects)
* Main Street Streetscape Project
> Field survey work has been completed and submitted to City for review. Design work likely to begin the first week in March 2013.
* City Wide Streets Evaluation & Inspection
> Work expected to start shortly after the Thanksgiving Holidays and take approximately 4-5 months to complete. Street selections and recommendations for upcoming street paving projects anticipated to be presented to City Commission in April 2013.
* Kickapoo Street Widening Project
> The Bid Opening for the project will be November 15, 2012, and a scheduled Pre-Bid Meeting for Contractors will occur on Friday, November 2, 2012 at the ODOT offices in OKC. A Pre-Bid meeting was held November 8, 2012 and ODOT reports that there were not any significant questions that would result in issuing any Addendum. Award of project will occur at the State Transportation Commission Meeting on December 3, 2012 after ODOT staff reviews the bids and makes a recommendation. Anticipate construction starting by March 2013. Project is estimated to take 18-24 months construction time. Kickapoo will not be closed, and two-way traffic will be maintained at all times. ODOT will handle project advertising, bid opening, bid award, and project administration & inspection. City Staff will assist with inspections during project construction.
* Bell Street Streetscape Project (from Farrall to 7th Street)
> Field survey work completed and preliminary sidewalk plans completed. We received back OG&Es cost proposal for supplying and installing the decorative lights from Farrall to 7th, and their proposal is under review. Enhanced crosswalk at Bell & Farrall will be submitted to ODOT for review and comments although ODOTs traffic/pedestrian study received on October 25, 2012 stated that the traffic study found that no volume warrants were met. Anticipate having final construction plans to advertise project by mid-January 2013.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Rudy Construction was awarded the project in the amount of $98,624.00. Work on the Project started September 10, 2012 and project is 100% completed and as-built quantities being determined for final payment and acceptance. Anticipate recommending final acceptance and placing Maintenance Bond into effect at the December 3, 2012 City Commission meeting.
* Airport Trails Project
> Bid Opening for the project was held at the November 5, 2012 City Commission Meeting. Eight bids were received ranging from $633,000.00 to $1,475,000.00. Bids are currently under review and a recommendation will be made to the City Commissioners at their November 19, 2012 Commission meeting. This project will be a complete removal and replacement of the City existing trail(s) around the Airport, and trail widened to 10 feet, approximately 3.75 miles of trail.
* Bryan & Independence Intersection Traffic Signal Project
> Project construction started October 1, 2012 and subcontractor (Rudy Construction) is proceeding with the widening portion of the project. Project was awarded to Traffic & Lighting Systems in the amount of $198,562.60. Work is approximately 85% complete.
* Federal Street Bridge Repair Project
> Plans, bid documents, and specifications have been completed by City Staff and the City Commission on November 5, 2012 authorized staff to advertise the project for bid letting. The Bid Opening for the project is scheduled to occur at the December 17, 2012 City Commission meeting.
* Rehab Concrete Streets Project (FY11-12)
> City Commission awarded the project to All Roads in the amount of $387,409.00. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced. Focus of this contract will be on Independence from Center to Sequoyah, and work is anticipated to begin the first week in December to coincide with the planned work on Independence just west of Center that the Oklahoma Corporation Commission is proposing to clean up the contaminated area because of gas leakage from the station on the southwest corner of Independence and Center.
<HR>
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 4.161 Last week: *MGD - 4.099
> Pumped 1,508,128,000 MG to date compared to 1,451,248,000 MG for same period last year
> Performed routine plant maintenance and water testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.052 **BOD - 11 mg/l ***TSS - 0 mg/l
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.038 **BOD - 3.4 mg/l ***TSS - 2.7 mg/l
> 418,000 gallons of bio-solids have been hauled to date for the month of November
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 47, Water/Sewer Line Locates - 25, Leak Checks - 7, Cut-offs Replaced - 1, Main Breaks Repaired - 4, and Reset Water Meters - 2
> Repaired the following main breaks: 8" at 2200 Airport Drive, 6" at 2129 N. Broadway, 4" at 1305 Charles Drive and 531 N. Patchin.
> Worked Shop Tickets
* Valve Maintenance (staff of 4)
> Located/performed serviceability check on valves at Edwards & Shawnee
> Dug up, raised, and realigned valve boxes at the following locations: Water Treatment Plant x 2
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 17,825 ft. Flushed (year to date) - 901,810 ft.
> Total Service Calls - 32, Sewer Lines Checked - 17, Lift Stations Checked - 16, and Emergency Sewer Calls - 7
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Capital Projects
> Water Line Replacement Project Midland Street
Bid awarded to Jordan Contractors in the amount of $495,871.00 on September 17, 2012. Construction started on Wednesday, Oct. 31, 2012 with traffic control being set out and materials being transferred to the site. All locating and survey staking along Midland has been completed. Jordan Contractors has lain over 1,200 ft. of pipe.
> Utility System Master Plan
On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. We are waiting on software vendor to calibrate flow meters. SRB has collected dater for computer model.
> Sanitary Sewer Rehab Project (Pipe Bursting) (no change on project this week)
Budgeted project amount is $1,000,000.00. This project will begin in the Spring of 2013.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff prepared and presented materials for the City Commission meeting held on November 19.
> Staff attended a Steering Committee meeting held by the OU Institute for Quality Communities.
> As of October 2012, the Building Division has issued the following permits:
▪ 38 single-family home permits with an estimated total value of $6 million
▪ $6.8 million in new commercial buildings
▪ $12.7 million in new multi-family buildings
* Current Projects
> Downtown Streetscape Project
Staff is awaiting a funding decision from ODOT on a Transportation Enhancement Grant that was submitted almost two years ago. A survey was recently done of the area and engineering and design work is ongoing so that the project can be bid immediately upon notice of funding decision. Phase 2 of the Streetscape Plan will improve a four-block area of Main Street with new sidewalks, landscaping, street lights, signal lights, pedestrian improvements and utility work. If the City is not successful obtaining a grant, a reduced Phase 2 project will still be implemented.
> Land Development Code
Staff continues work on revising the City's development regulations. The Planning Commission will hold a workshop session on December 5, 2012.
> Wayfinding Study Implementation
Staff is preparing to bid the wayfinding (signage) project in early 2013. At present, review of the previous implementation plan and the preparation of documents for bid are underway.
> Façade Grant Program
The City announced the award of three grants to downtown business owners that will use the match funding to improve the front facades of their buildings. The historically-accurate restoration projects include the removal of non-historic facades and the restoration of historically-accurate and original window features. Work on the Dexter Building at the northeast corner of Bell and Main has already begun.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Working on Park inspections
> Performing various repairs and graffiti removal in several city parks and buildings
> Mowing and weed eating in some areas including the Lake and dams
> Installed Christmas Decorations
> Winterizing city parks and restrooms
> Straightened Japanese Peace Garden flag poles
* Cemetery Division (staff of 4)
> One (1) burial last week
> Leveling markers
* Central Garage (Staff of 6)
> 19 units in last week with 24 total repairs to vehicles and general servicing of equipment
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects
> Community Center basketball court resurfacing has begun
> Municipal Swimming Pool architect has been selected; working on the contract
> New Fishing Wharf Construction project nearing completion (no change this week)
> AC repair at City Hall and new AC at Auditorium (Estimate received) (no change this week)
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Regular monthly meeting is scheduled for December 12, 2012
* OK Aeronautics Commission 3 Year Airport Pavement Inspection (no change this week)
> Inspection performed November 19, 2012 - Results will be forthcoming
* Runway Rehabilitation Project (no change on project this week)
> FAA has requested minor wiring modifications to MALSR lights
> Construction substantially complete and full runway is open
* Parallel Taxiway Project (no change on project this week)
> All construction complete and grant(s) close-out is underway
* Hangar 13 Roof Repairs (no change on project this week)
> Repairs have been made at the roof transition between the main hangar and office area.
> Repairs are complete to west side of roof
* Foreign Trade Zone Application (no change on project this week)
> Matthew Weaver reports that the application is under final agency review
* "Oklahoma Certified Site Program - Aerospace Park" (no change on project this week)
> Application is being completed by SEDF and airport staff
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 11/19/12 City Commission and Authorities minutes
> Preliminary preparation of 12/03/12 City Commission and Authorities agendas
> Routine duties including tort claims, insurance on vehicles and property
* Utility Billing/Customer Service
> Zone 1 Billing (11/20/12) and Zone 1 Cut-off (11/14/12)
> October kiosk revenue: $13,562.40 (176 transactions)
> Routine customer service/billing transactions and issues
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> +18 New - 11 Completed = Net 7 gained 237 Outstanding Incidents
> Resolved @ShawneeFD Twitter issues
> Produced/Edited/published 11/19/2012 City Commission Meeting
> Updated police internal webpage
> Resolved connectivity issue at Animal Control facility
> Review / restart web services
> Assigned IPs to new servers, labeled and tested
> Final of virtual server for License Plate Reader system
> Finished and deployed newer presentation laptop commission Chambers
> Misc User, printer and hardware support
> Rescheduled Ch30 for holidays, no News30
> Update social media schedulers for holiday closings
> CIO Nolen co-presented the CHOICES program via Kiwanis to 8th graders
<HR>
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes of employees
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman's com
> Review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on year end
> Prepare statistical sections for CAFR
> Prepared budget amendments
> Worked on bank statements
> Worked on Management Discussion Letter for audit
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
> November 18, Garland Arts & Crafts, Conference Center
> Go Getters RV Rally, Grandstands West
> Red Dirt Agility Show, Fred Humphrey Pavilion
> November 23-24, Bull Sale & Futurity, Otto Krausse Building
> November 24, Excel Auction, Otto Krausse Building
* SC&CDA Board Meeting (no change on project this week)
> Patterson & Associates Construction award bid for roof replacement, siding, and gutter on four
(4) comfort stations in the amount of $47,019.00
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 88 emergency calls: Breakdown of calls: Fires - 7, Rescue/EMS - 64, Service
Calls - 3, Good Intent Calls - 10, False Alarms - 2, Hazardous Conditions - 1, and Special
Incident - 1
* Prevention
New Construction Inspections
> North Rock Creek School Gymnasium
Consultations/Meetings
> Alpha Dynamic Life Safety Systems (OBU Apartments)
Permits and On-Site Inspections
> Open Burn: 104 N. Leo
* Training
> Probationary Fire Fighter three (3) month skills
> Continuation Training seven (7) Probationary Fire Fighters
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Police Department: Repaired spotlight on vehicle; repaired 2 mobile radios/2 hand held radios
> Fire Department: Repaired 1 mobile radio
> Conducted EOC radio tests on Wednesday morning
* Emergency Management Technician
> Worked on completing outstanding immediate priority projects as employee is being promoted
to HR Department
* Emergency Management Director
> Attended Board of County Commissioners Meeting on Monday afternoon
> Revised Job Description for Emergency Management Technician
> Worked on narrowbanding radio licenses
> Coordinated with Radio Project Engineering Consultant on project
* Current Projects (no change on projects this week)
> Radio System
One license remains to modify with Federal Communications Commission for Narrowbanding;
purchase order and Scope of Work list issued to vendor for Narrowbanding.
> Telephone System Replacement
Proposals narrowed to 4 potential systems; scheduling interviews with vendors
> Public Tornado Shelters
Continuing work on draft memorandum of agreement language; Coordinated with Assistant
Airport Manager on potential use of the vault in the old Reserve Center Building; the vault has
only cinderblock walls which do not meet FEMA safe room criteria. We are going to add
retrofitting this structure to our project let in our hazard mitigation plan.
> Hazard Mitigation Plan
FEMA has revised the criteria and format for approving plans; we are working with our vendor
and the State Emergency Management Office to develop a new format for the plans. We still
have 2 years remaining on our planning grant.
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 147
> Arrests: 33
> Total Citations: 79 / Handwritten Citations: 47 / E-Citations: 32 (40.51%)
> Kidnapping case: suspect in custody and child returned to parent
> Attempted suicide by gunshot / subject still alive and transported to medical facility
* Dispatch
> Managed 1538 calls for service (Police/Fire/EMS)
* COPs Grant Program
> Worked School zones
> Assisted evening, midnights, and day shift patrol
> 5 arrests; 2 citations; 2 impounds; 3 EODS
> Worked with DAs office; served two search warrants; seized three vehicles
> Assist OSBI with fugitive investigation and assist w/homicide investigation
> Met with citizen regarding drug activity and follow up on reported drug locations
> Assisted with Community events and Honor Guard detail
> Facebook surveillance
* CID
> 6 Cases Forwarded to CID for Review
> 2 Felony Cases Assigned
> 1 Other Case Cleared
> 4 Felony Cases Cleared
> 1 Felony Filed through DA's Office
> 3 No Further needed (NFN) Cases Being Looked Into
> 1 Assists with Patrol and Other Agencies
* Accreditation: Lt. King-Accreditation Manager
> Working on proofs for compliance
> Continuing with In-Service policy training on all shifts
> Assigned IA investigation
* Evidence
> Number of evidence items brought in: 12
> Number of evidence items released: 8
> Number of found property items taken in: 10
> Number of evidence disposition files/cases cleared: 2
> Completed IA investigation
* Animal Control
>Calls Responded: 45 >Impounded animals: 14 >Animals reclaimed: 3 >Animals adopted: 0
* Staff
> Police Officers-59 / 2 open positions / 1 in academy / 1 on light duty / 55 available for service
> Dispatch positions-13 / 7 available for service / 3 in training / 3 open position
> Animal Control Positions-4 / 4 available for service
Friday, November 30, 2012
Monday, November 26, 2012
Staff Activity Report for November 11 - 17, 2012
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department (no changes this week on any of the projects)
* Main Street Streetscape Project
> Field survey work has been completed and submitted to City for review. Design work likely to begin the first week in March 2013.
* City Wide Streets Evaluation & Inspection
> Work expected to start shortly after the Thanksgiving Holidays and take approximately 4-5 months to complete. Street selections and recommendations for upcoming street paving projects anticipated to be presented to City Commission in April 2013.
* Kickapoo Street Widening Project
> The Bid Opening for the project will be November 15, 2012, and a scheduled Pre-Bid Meeting for Contractors will occur on Friday, November 2, 2012 at the ODOT offices in OKC. A Pre-Bid meeting was held November 8, 2012 and ODOT reports that there were not any significant questions that would result in issuing any Addendum. Award of project will occur at the State Transportation Commission Meeting on December 3, 2012 after ODOT staff reviews the bids and makes a recommendation. Anticipate construction starting by March 2013. Project is estimated to take 18-24 months construction time. Kickapoo will not be closed, and two-way traffic will be maintained at all times. ODOT will handle project advertising, bid opening, bid award, and project administration & inspection. City Staff will assist with inspections during project construction.
* Bell Street Streetscape Project (from Farrall to 7th Street)
> Field survey work completed and preliminary sidewalk plans completed. We received back OG&Es cost proposal for supplying and installing the decorative lights from Farrall to 7th, and their proposal is under review. Enhanced crosswalk at Bell & Farrall will be submitted to ODOT for review and comments although ODOTs traffic/pedestrian study received on October 25, 2012 stated that the traffic study found that no volume warrants were met. Anticipate having final construction plans to advertise project by mid-January 2013.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Rudy Construction was awarded the project in the amount of $98,624.00. Work on the Project started September 10, 2012 and project is 100% completed and as-built quantities being determined for final payment and acceptance. Anticipate recommending final acceptance and placing Maintenance Bond into effect at the December 3, 2012 City Commission meeting.
* Airport Trails Project
> Bid Opening for the project was held at the November 5, 2012 City Commission Meeting. Eight bids were received ranging from $633,000.00 to $1,475,000.00. Bids are currently under review and a recommendation will be made to the City Commissioners at their November 19, 2012 Commission meeting. This project will be a complete removal and replacement of the City existing trail(s) around the Airport, and trail widened to 10 feet, approximately 3.75 miles of trail.
* Bryan & Independence Intersection Traffic Signal Project
> Project construction started October 1, 2012 and subcontractor (Rudy Construction) is proceeding with the widening portion of the project. Project was awarded to Traffic & Lighting Systems in the amount of $198,562.60. Work is approximately 85% complete.
* Federal Street Bridge Repair Project
> Plans, bid documents, and specifications have been completed by City Staff and the City Commission on November 5, 2012 authorized staff to advertise the project for bid letting. The Bid Opening for the project is scheduled to occur at the December 17, 2012 City Commission meeting.
* Rehab Concrete Streets Project (FY11-12)
> City Commission awarded the project to All Roads in the amount of $387,409.00. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced. Focus of this contract will be on Independence from Center to Sequoyah, and work is anticipated to begin the first week in December to coincide with the planned work on Independence just west of Center that the Oklahoma Corporation Commission is proposing to clean up the contaminated area because of gas leakage from the station on the southwest corner of Independence and Center.
<HR>
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 4.099 Last week: *MGD - 4.2758
> Pumped 1,478,499,000 MG to date compared to 1,428,435,000 MG for same period last year
> Performed routine plant maintenance and water testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.052 **BOD - 8 mg/l ***TSS - 0 mg/l
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.162 **BOD - 4.0 mg/l ***TSS - 2.5 mg/l
> 291,500 gallons of bio-solids have been hauled to date for the month of November
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 67, Water/Sewer Line Locates - 25, Leak Checks - 8, Cut-offs Replaced - 7, Main Breaks Repaired - 1, and Reset Water Meters - 2
> Repaired the following main break: 1117 E. Chandler
> Worked Shop Tickets
* Valve Maintenance (staff of 4)
> Located and performed serviceability check on valves at the following locations: McKinley & Grant, 1701 Airport Drive, 334 S. Minnesota, Minnesota & Farrall, and Pennsylvania & Farrall.
> Dug up, raised, and realigned valve boxes at the following locations: 1001 N. Center and the City of Shawnee Water Treatment Plant.
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 9,925 ft. Flushed (year to date) - 883,985 ft.
> Total Service Calls - 24, Sewer Lines Checked - 11, Lift Stations Checked - 19, and Emergency Sewer Calls - 5
> Rehab sewer manhole in front of Delta Café
> Repaired an 8" sewer main behind 602 N. Oklahoma
> Repaired a 10" sewer main behind 912 N. McKinley
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Capital Projects
> Water Line Replacement Project Midland Street
Bid awarded to Jordan Contractors in the amount of $495,871.00 on September 17, 2012. Construction started on Wednesday, Oct. 31, 2012 with traffic control being set out and materials being transferred to the site. All locating and survey staking along Midland has been completed. Jordan Contractors has lain over 800 ft. of pipe.
> Utility System Master Plan (no change on project this week)
On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. When IT has completed installation of the software we will install the flow meters. SRB conducted a site visit on October 10, 2012 to collect data for computer model.
> Sanitary Sewer Rehab Project (Pipe Bursting) (no change on project this week)
Budgeted project amount is $1,000,000.00. This project will begin in the Spring of 2013.
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff attended the Chamber Beautification Meeting.
> Staff continued assisting in the coordination of the annual Christmas Parade.
> Staff attended the Shawnee Economic Development Foundation monthly meeting.
> Staff held nuisance abatement hearings and ordered two structures removed.
▪ So far in 2012, the City has ordered 31 structures removed.
▪ Over 25 structures have been removed to date.
* Current Projects (no changes this week on any of the projects)
> Downtown Streetscape Project: Staff is awaiting a funding decision from ODOT on a Transportation Enhancement Grant that was submitted almost two years ago. A survey was recently done of the area and engineering and design work is ongoing so that the project can be bid immediately upon notice of funding decision. Phase 2 of the Streetscape Plan will improve a four-block area of Main Street with new sidewalks, landscaping, street lights, signal lights, pedestrian improvements and utility work.
> Land Development Code: Staff continues work on revising the City's development regulations. The Planning Commission will hold a workshop session on December 5, 2012.
> Wayfinding Study Implementation: Staff is preparing to bid the wayfinding (signage) project in early 2013.
> Façade Grant Program: The City announced the award of three grants to downtown business owners that will use the match funding to improve the front facades of their buildings. The historically-accurate restoration projects include the removal of non-historic facades and the restoration of historically-accurate and original window features.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Working on Park inspections
> Performing various repairs and graffiti removal in several city parks and buildings
> Mowing and weed eating in some areas including the Lake and dams
> Helping Traffic Control with the installation of Snowflakes
> Installing Christmas Decorations in Woodland Veterans Park and Life Park
* Cemetery Division (staff of 4)
> No burials last week
> Leveling markers and removing dead trees
* Central Garage (Staff of 6)
> 20 units in last week with 25 total repairs to vehicles and general servicing of equipment
> Ordering new truck for Utilities Department
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects (no change on projects this week)
> Working on Community Center Tennis Court repurposing (basketball court)
> Municipal Swimming Pool interviews have been completed .
> New Fishing Wharf Construction project nearing completion
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Regular monthly meeting scheduled on November 21, 2012 was cancelled
* Oklahoma Aeronautics Commission 3 Year Airport/Pavement Inspection
> Inspection performed November 19, 2012 - Results will be forthcoming
* Runway Rehabilitation Project
> FAA has requested minor wiring modifications to MALSR lights
> Construction substantially complete and full runway is open
* Parallel Taxiway Project
> All construction complete and grant(s) close-out is underway
* Hangar 13 Roof Repairs (no change on project this week)
> Repairs have been made at the roof transition between the main hangar and office area.
> Repairs are complete to west side of roof
* Foreign Trade Zone Application (no change on project this week)
> Matthew Weaver reports that the application is under final agency review
* "Oklahoma Certified Site Program - Aerospace Park" (no change on project this week)
> Application is being completed by SEDF and airport staff
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 11/19/12 City Commission and Authorities minutes
> Routine duties including tort claims, insurance on vehicles and property
* Utility Billing/Customer Service
> Zone 1 Billing (11/19/12) and Zone 1 Cut-off (11/14/12)
> Routine customer service/billing transactions and issues
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> +21 new incidents - 9 completed = Net 9 added | 237 outstanding
>In Depth backup processes / systems review and recommendation letter
>All IT staff attended OGITA Mobile Device Management Conference in OKC Weds
>Update Firehouse auto tasks and Fire dashboard system / test
>Open up various web URLs for temporary file access
>Assist Police for evidence room security alarm installation
>Continued software deployments on new Tough books system
>Install / configure Flow / Pressure tracking software for SMA on temporary laptop
>Resolve user error on RDP connections - still using old server
>Review / resolve video playback issues for Fire Station
>Assisted various City Departments with hardware and software issues
>Work with Access Control vendor for door issues
>Work with Access Control vendor for system upgrades / performance issues
>Deployed replacement presentation system in Commission Chambers
<HR>
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes of employees
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman's com
> Review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on year end
> Prepare statistical sections for CAFR
> Prepared budget amendments
> Worked on bank statements
> Worked on Management Discussion Letter for audit
> Prepare for Commission meeting- bond issue
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
> November 13, Lincoln Co. Farm Center Banquet, Conference Center
> November 15, Women of Distinction Conference, Conference Center
> Canadian Valley, Conference Center
> SC&CDA Board Meeting
> November 16-17, Good Sams Planning Meeting, Conference Center
> November 16-18, Red Dirt Agility Show, Fred Humphrey Pavilion
> November 17-18, Garland Arts & Crafts Show, Conference Center
> November 17-18, Go Getters RV Rally, Grandstands West
> November 17, Miears Auction, Otto Krausse Building
* SC&CDA Board Meeting
> Patterson & Associates Construction award bid for roof replacement, siding, and gutter on four
(4) comfort stations in the amount of $47,019.00
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 108 emergency calls: Breakdown of calls: Fires - 6, Rescue/EMS - 66, Service
Calls - 8, Good Intent Calls - 18, False Alarms - 7, and Hazardous Conditions - 3
* Prevention
New Construction Inspections
> Cottage Park, N. Kickapoo (50%)
> Primrose Community, 1905 N. Bryan
Requested/Administrative Inspections
> St. Gregory's Home Integration, 1900 W. MacArthur
Consultations/Meetings
> Al-Ko Kober, 201 S. Kennedy
Permits and On-Site Inspections
> Open Burns: 43106 E. MacArthur, 10 Mohican Circle, and 1001 S. Beard
* Training
> Continuation Training of Seven (7) probationary Fire Fighters
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Removed emergency lights, radios, and other equipment from 2 police vehicles being taken out
of service
> Performed weekly maintenance and exercising of Emergency Management vehicles
> Performed weekly radio tests in Emergency Operations Center
* Emergency Management Technician
> Processed new street additions with County 9-1-1 Addressing Technician
> Continued to work with Blackboard Connect to get phone numbers and data from Municipal
Court into system for automated calling of warrant holders
* Emergency Management Director
> Participated in the EM group radio tests on Tuesday night
> Participated in a tabletop exercise concerning theoretical breach of the Norman (Lake
Thunderbird) Dam on Thursday
* Current Projects
> Radio System: One license remains to modify with Federal Communications Commission for
Narrowbanding; purchase order and scope of Work list issued to vendor for Narrowbanding.
> Telephone System Replacement: Proposals narrowed to 4 potential systems; scheduling
interviews with vendors
> Public Tornado Shelters: Continuing work on draft memorandum of agreement language;
Coordinated with Assistant Airport Manager on potential use of the vault in the old Reserve
Center Building. Unfortunately, the vault has only cinderblock walls which do not meet FEMA
safe room criteria. We are going to add retrofitting this structure to our project let in our hazard
mitigation plan.
> Hazard Mitigation Plan: FEMA has revised the criteria and format for approving plans; we are
working with our vendor and the State Emergency Management Office to develop a new format
for the plans. We still have 2 years remaining on our planning grant.
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 135
> Total Citations: 90 / Handwritten Citations: 62 / E-Citations: 28 (31.11%)
> Shawnee PD Gang Unit located/arrested a shooting suspect wanted in OKC shooting incident
> Retired Shawnee Police Officer funeral detail
* Dispatch
> Managed 1581 calls for service (Police/Fire/EMS)
* COPs Grant Program
> Follow up on drug tips and reported drug locations
> Assisted evening and day shift patrol,
> Worked with DAs office on Marijuana grow case and homicide case
> Met with citizen regarding drug activity
> Honor Guard for Retired Officer funeral
> Honor Guard practice for Law Enforcement Memorial Ceremony
* CID
> 17 Cases Forwarded to CID for Review
> 3 Felony Cases Assigned / 1 Misdemeanor Case Assigned
> 13 Other Cases Assigned / 8 Other Cases Cleared
> 7 Felony Cases Cleared / 0 Misdemeanor Cases Cleared
> 1 Felony Filed through DA's Office
> $17,800.00 Total Property Recovered
> 5 No Further needed (NFN) Cases Being Looked Into
> 5 Assists with Patrol and Other Agencies
> 2 Cell Phone Forensic Cases
* Accreditation: Lt. King-Accreditation Manager
> Working on proofs for compliance
> Continuing with In-Service policy training on all shifts
> Nuisance alarms letters distributed for the week: 1
* Evidence
> Number of evidence items brought in: 19
> Number of found property items taken in: 15
> Number of found property items returned to owner: 9
> Number of items submitted to the OSBI: 4
> Number of police reports taken: 1
* Staff
> Police Officers-59 / 2 open positions / 1 in academy / 1 on light duty / 55 available for service
> Dispatch positions-13 / 7 available for service / 4 in training / two open position
> Animal Control Positions-4 / 4 available for service
* Animal Control
>Calls Responded: 66 >Impounded animals: 21 >Animals reclaimed: 2 >Animals adopted: 2
Engineering Department (no changes this week on any of the projects)
* Main Street Streetscape Project
> Field survey work has been completed and submitted to City for review. Design work likely to begin the first week in March 2013.
* City Wide Streets Evaluation & Inspection
> Work expected to start shortly after the Thanksgiving Holidays and take approximately 4-5 months to complete. Street selections and recommendations for upcoming street paving projects anticipated to be presented to City Commission in April 2013.
* Kickapoo Street Widening Project
> The Bid Opening for the project will be November 15, 2012, and a scheduled Pre-Bid Meeting for Contractors will occur on Friday, November 2, 2012 at the ODOT offices in OKC. A Pre-Bid meeting was held November 8, 2012 and ODOT reports that there were not any significant questions that would result in issuing any Addendum. Award of project will occur at the State Transportation Commission Meeting on December 3, 2012 after ODOT staff reviews the bids and makes a recommendation. Anticipate construction starting by March 2013. Project is estimated to take 18-24 months construction time. Kickapoo will not be closed, and two-way traffic will be maintained at all times. ODOT will handle project advertising, bid opening, bid award, and project administration & inspection. City Staff will assist with inspections during project construction.
* Bell Street Streetscape Project (from Farrall to 7th Street)
> Field survey work completed and preliminary sidewalk plans completed. We received back OG&Es cost proposal for supplying and installing the decorative lights from Farrall to 7th, and their proposal is under review. Enhanced crosswalk at Bell & Farrall will be submitted to ODOT for review and comments although ODOTs traffic/pedestrian study received on October 25, 2012 stated that the traffic study found that no volume warrants were met. Anticipate having final construction plans to advertise project by mid-January 2013.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Rudy Construction was awarded the project in the amount of $98,624.00. Work on the Project started September 10, 2012 and project is 100% completed and as-built quantities being determined for final payment and acceptance. Anticipate recommending final acceptance and placing Maintenance Bond into effect at the December 3, 2012 City Commission meeting.
* Airport Trails Project
> Bid Opening for the project was held at the November 5, 2012 City Commission Meeting. Eight bids were received ranging from $633,000.00 to $1,475,000.00. Bids are currently under review and a recommendation will be made to the City Commissioners at their November 19, 2012 Commission meeting. This project will be a complete removal and replacement of the City existing trail(s) around the Airport, and trail widened to 10 feet, approximately 3.75 miles of trail.
* Bryan & Independence Intersection Traffic Signal Project
> Project construction started October 1, 2012 and subcontractor (Rudy Construction) is proceeding with the widening portion of the project. Project was awarded to Traffic & Lighting Systems in the amount of $198,562.60. Work is approximately 85% complete.
* Federal Street Bridge Repair Project
> Plans, bid documents, and specifications have been completed by City Staff and the City Commission on November 5, 2012 authorized staff to advertise the project for bid letting. The Bid Opening for the project is scheduled to occur at the December 17, 2012 City Commission meeting.
* Rehab Concrete Streets Project (FY11-12)
> City Commission awarded the project to All Roads in the amount of $387,409.00. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced. Focus of this contract will be on Independence from Center to Sequoyah, and work is anticipated to begin the first week in December to coincide with the planned work on Independence just west of Center that the Oklahoma Corporation Commission is proposing to clean up the contaminated area because of gas leakage from the station on the southwest corner of Independence and Center.
<HR>
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 4.099 Last week: *MGD - 4.2758
> Pumped 1,478,499,000 MG to date compared to 1,428,435,000 MG for same period last year
> Performed routine plant maintenance and water testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.052 **BOD - 8 mg/l ***TSS - 0 mg/l
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.162 **BOD - 4.0 mg/l ***TSS - 2.5 mg/l
> 291,500 gallons of bio-solids have been hauled to date for the month of November
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 67, Water/Sewer Line Locates - 25, Leak Checks - 8, Cut-offs Replaced - 7, Main Breaks Repaired - 1, and Reset Water Meters - 2
> Repaired the following main break: 1117 E. Chandler
> Worked Shop Tickets
* Valve Maintenance (staff of 4)
> Located and performed serviceability check on valves at the following locations: McKinley & Grant, 1701 Airport Drive, 334 S. Minnesota, Minnesota & Farrall, and Pennsylvania & Farrall.
> Dug up, raised, and realigned valve boxes at the following locations: 1001 N. Center and the City of Shawnee Water Treatment Plant.
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 9,925 ft. Flushed (year to date) - 883,985 ft.
> Total Service Calls - 24, Sewer Lines Checked - 11, Lift Stations Checked - 19, and Emergency Sewer Calls - 5
> Rehab sewer manhole in front of Delta Café
> Repaired an 8" sewer main behind 602 N. Oklahoma
> Repaired a 10" sewer main behind 912 N. McKinley
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Capital Projects
> Water Line Replacement Project Midland Street
Bid awarded to Jordan Contractors in the amount of $495,871.00 on September 17, 2012. Construction started on Wednesday, Oct. 31, 2012 with traffic control being set out and materials being transferred to the site. All locating and survey staking along Midland has been completed. Jordan Contractors has lain over 800 ft. of pipe.
> Utility System Master Plan (no change on project this week)
On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. When IT has completed installation of the software we will install the flow meters. SRB conducted a site visit on October 10, 2012 to collect data for computer model.
> Sanitary Sewer Rehab Project (Pipe Bursting) (no change on project this week)
Budgeted project amount is $1,000,000.00. This project will begin in the Spring of 2013.
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff attended the Chamber Beautification Meeting.
> Staff continued assisting in the coordination of the annual Christmas Parade.
> Staff attended the Shawnee Economic Development Foundation monthly meeting.
> Staff held nuisance abatement hearings and ordered two structures removed.
▪ So far in 2012, the City has ordered 31 structures removed.
▪ Over 25 structures have been removed to date.
* Current Projects (no changes this week on any of the projects)
> Downtown Streetscape Project: Staff is awaiting a funding decision from ODOT on a Transportation Enhancement Grant that was submitted almost two years ago. A survey was recently done of the area and engineering and design work is ongoing so that the project can be bid immediately upon notice of funding decision. Phase 2 of the Streetscape Plan will improve a four-block area of Main Street with new sidewalks, landscaping, street lights, signal lights, pedestrian improvements and utility work.
> Land Development Code: Staff continues work on revising the City's development regulations. The Planning Commission will hold a workshop session on December 5, 2012.
> Wayfinding Study Implementation: Staff is preparing to bid the wayfinding (signage) project in early 2013.
> Façade Grant Program: The City announced the award of three grants to downtown business owners that will use the match funding to improve the front facades of their buildings. The historically-accurate restoration projects include the removal of non-historic facades and the restoration of historically-accurate and original window features.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Working on Park inspections
> Performing various repairs and graffiti removal in several city parks and buildings
> Mowing and weed eating in some areas including the Lake and dams
> Helping Traffic Control with the installation of Snowflakes
> Installing Christmas Decorations in Woodland Veterans Park and Life Park
* Cemetery Division (staff of 4)
> No burials last week
> Leveling markers and removing dead trees
* Central Garage (Staff of 6)
> 20 units in last week with 25 total repairs to vehicles and general servicing of equipment
> Ordering new truck for Utilities Department
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects (no change on projects this week)
> Working on Community Center Tennis Court repurposing (basketball court)
> Municipal Swimming Pool interviews have been completed .
> New Fishing Wharf Construction project nearing completion
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Regular monthly meeting scheduled on November 21, 2012 was cancelled
* Oklahoma Aeronautics Commission 3 Year Airport/Pavement Inspection
> Inspection performed November 19, 2012 - Results will be forthcoming
* Runway Rehabilitation Project
> FAA has requested minor wiring modifications to MALSR lights
> Construction substantially complete and full runway is open
* Parallel Taxiway Project
> All construction complete and grant(s) close-out is underway
* Hangar 13 Roof Repairs (no change on project this week)
> Repairs have been made at the roof transition between the main hangar and office area.
> Repairs are complete to west side of roof
* Foreign Trade Zone Application (no change on project this week)
> Matthew Weaver reports that the application is under final agency review
* "Oklahoma Certified Site Program - Aerospace Park" (no change on project this week)
> Application is being completed by SEDF and airport staff
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 11/19/12 City Commission and Authorities minutes
> Routine duties including tort claims, insurance on vehicles and property
* Utility Billing/Customer Service
> Zone 1 Billing (11/19/12) and Zone 1 Cut-off (11/14/12)
> Routine customer service/billing transactions and issues
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> +21 new incidents - 9 completed = Net 9 added | 237 outstanding
>In Depth backup processes / systems review and recommendation letter
>All IT staff attended OGITA Mobile Device Management Conference in OKC Weds
>Update Firehouse auto tasks and Fire dashboard system / test
>Open up various web URLs for temporary file access
>Assist Police for evidence room security alarm installation
>Continued software deployments on new Tough books system
>Install / configure Flow / Pressure tracking software for SMA on temporary laptop
>Resolve user error on RDP connections - still using old server
>Review / resolve video playback issues for Fire Station
>Assisted various City Departments with hardware and software issues
>Work with Access Control vendor for door issues
>Work with Access Control vendor for system upgrades / performance issues
>Deployed replacement presentation system in Commission Chambers
<HR>
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes of employees
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman's com
> Review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on year end
> Prepare statistical sections for CAFR
> Prepared budget amendments
> Worked on bank statements
> Worked on Management Discussion Letter for audit
> Prepare for Commission meeting- bond issue
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
> November 13, Lincoln Co. Farm Center Banquet, Conference Center
> November 15, Women of Distinction Conference, Conference Center
> Canadian Valley, Conference Center
> SC&CDA Board Meeting
> November 16-17, Good Sams Planning Meeting, Conference Center
> November 16-18, Red Dirt Agility Show, Fred Humphrey Pavilion
> November 17-18, Garland Arts & Crafts Show, Conference Center
> November 17-18, Go Getters RV Rally, Grandstands West
> November 17, Miears Auction, Otto Krausse Building
* SC&CDA Board Meeting
> Patterson & Associates Construction award bid for roof replacement, siding, and gutter on four
(4) comfort stations in the amount of $47,019.00
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 108 emergency calls: Breakdown of calls: Fires - 6, Rescue/EMS - 66, Service
Calls - 8, Good Intent Calls - 18, False Alarms - 7, and Hazardous Conditions - 3
* Prevention
New Construction Inspections
> Cottage Park, N. Kickapoo (50%)
> Primrose Community, 1905 N. Bryan
Requested/Administrative Inspections
> St. Gregory's Home Integration, 1900 W. MacArthur
Consultations/Meetings
> Al-Ko Kober, 201 S. Kennedy
Permits and On-Site Inspections
> Open Burns: 43106 E. MacArthur, 10 Mohican Circle, and 1001 S. Beard
* Training
> Continuation Training of Seven (7) probationary Fire Fighters
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Removed emergency lights, radios, and other equipment from 2 police vehicles being taken out
of service
> Performed weekly maintenance and exercising of Emergency Management vehicles
> Performed weekly radio tests in Emergency Operations Center
* Emergency Management Technician
> Processed new street additions with County 9-1-1 Addressing Technician
> Continued to work with Blackboard Connect to get phone numbers and data from Municipal
Court into system for automated calling of warrant holders
* Emergency Management Director
> Participated in the EM group radio tests on Tuesday night
> Participated in a tabletop exercise concerning theoretical breach of the Norman (Lake
Thunderbird) Dam on Thursday
* Current Projects
> Radio System: One license remains to modify with Federal Communications Commission for
Narrowbanding; purchase order and scope of Work list issued to vendor for Narrowbanding.
> Telephone System Replacement: Proposals narrowed to 4 potential systems; scheduling
interviews with vendors
> Public Tornado Shelters: Continuing work on draft memorandum of agreement language;
Coordinated with Assistant Airport Manager on potential use of the vault in the old Reserve
Center Building. Unfortunately, the vault has only cinderblock walls which do not meet FEMA
safe room criteria. We are going to add retrofitting this structure to our project let in our hazard
mitigation plan.
> Hazard Mitigation Plan: FEMA has revised the criteria and format for approving plans; we are
working with our vendor and the State Emergency Management Office to develop a new format
for the plans. We still have 2 years remaining on our planning grant.
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 135
> Total Citations: 90 / Handwritten Citations: 62 / E-Citations: 28 (31.11%)
> Shawnee PD Gang Unit located/arrested a shooting suspect wanted in OKC shooting incident
> Retired Shawnee Police Officer funeral detail
* Dispatch
> Managed 1581 calls for service (Police/Fire/EMS)
* COPs Grant Program
> Follow up on drug tips and reported drug locations
> Assisted evening and day shift patrol,
> Worked with DAs office on Marijuana grow case and homicide case
> Met with citizen regarding drug activity
> Honor Guard for Retired Officer funeral
> Honor Guard practice for Law Enforcement Memorial Ceremony
* CID
> 17 Cases Forwarded to CID for Review
> 3 Felony Cases Assigned / 1 Misdemeanor Case Assigned
> 13 Other Cases Assigned / 8 Other Cases Cleared
> 7 Felony Cases Cleared / 0 Misdemeanor Cases Cleared
> 1 Felony Filed through DA's Office
> $17,800.00 Total Property Recovered
> 5 No Further needed (NFN) Cases Being Looked Into
> 5 Assists with Patrol and Other Agencies
> 2 Cell Phone Forensic Cases
* Accreditation: Lt. King-Accreditation Manager
> Working on proofs for compliance
> Continuing with In-Service policy training on all shifts
> Nuisance alarms letters distributed for the week: 1
* Evidence
> Number of evidence items brought in: 19
> Number of found property items taken in: 15
> Number of found property items returned to owner: 9
> Number of items submitted to the OSBI: 4
> Number of police reports taken: 1
* Staff
> Police Officers-59 / 2 open positions / 1 in academy / 1 on light duty / 55 available for service
> Dispatch positions-13 / 7 available for service / 4 in training / two open position
> Animal Control Positions-4 / 4 available for service
* Animal Control
>Calls Responded: 66 >Impounded animals: 21 >Animals reclaimed: 2 >Animals adopted: 2
Monday, November 19, 2012
Staff Activity Report for November 4 - November 10, 2012
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department
* Main Street Streetscape Project
> Field survey work has been completed and submitted to City for review. Design work likely to begin the first week in March 2013.
* City Wide Streets Evaluation & Inspection
> Work expected to start shortly after the Thanksgiving Holidays and take approximately 4-5 months to complete. Street selections and recommendations for upcoming street paving projects anticipated to be presented to City Commission in April 2013.
* Kickapoo Street Widening Project
> The Bid Opening for the project will be November 15, 2012, and a scheduled Pre-Bid Meeting for Contractors will occur on Friday, November 2, 2012 at the ODOT offices in OKC. A Pre-Bid meeting was held November 8, 2012 and ODOT reports that there were not any significant questions that would result in issuing any Addendum. Award of project will occur at the State Transportation Commission Meeting on December 3, 2012 after ODOT staff reviews the bids and makes a recommendation. Anticipate construction starting by March 2013. Project is estimated to take 18-24 months construction time. Kickapoo will not be closed, and two-way traffic will be maintained at all times. ODOT will handle project advertising, bid opening, bid award, and project administration & inspection. City Staff will assist with inspections during project construction.
* Bell Street Streetscape Project (from Farrall to 7th Street)
> Field survey work completed and preliminary sidewalk plans completed. We received back OG&Es cost proposal for supplying and installing the decorative lights from Farrall to 7th, and their proposal is under review. Enhanced crosswalk at Bell & Farrall will be submitted to ODOT for review and comments although ODOTs traffic/pedestrian study received on October 25, 2012 stated that the traffic study found that no volume warrants were met. Anticipate having final construction plans to advertise project by mid-January 2013.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance) (no change on project this week)
> Rudy Construction was awarded the project in the amount of $98,624.00. Work on the Project started September 10, 2012 and project is 100% completed and as-built quantities being determined for final payment and acceptance. Anticipate recommending final acceptance and placing Maintenance Bond into effect at the December 3, 2012 City Commission meeting.
* Airport Trails Project (no change on project this week)
> Bid Opening for the project was held at the November 5, 2012 City Commission Meeting. Eight bids were received ranging from $633,000.00 to $1,475,000.00. Bids are currently under review and a recommendation will be made to the City Commissioners at their November 19, 2012 Commission meeting. This project will be a complete removal and replacement of the City existing trail(s) around the Airport, and trail widened to 10 feet, approximately 3.75 miles of trail.
* Bryan & Independence Intersection Traffic Signal Project (no change on project this week)
> Project construction started October 1, 2012 and subcontractor (Rudy Construction) is proceeding with the widening portion of the project. Project was awarded to Traffic & Lighting Systems in the amount of $198,562.60. Work is approximately 85% complete.
* Federal Street Bridge Repair Project (no change on project this week)
> Plans, bid documents, and specifications have been completed by City Staff and the City Commission on November 5, 2012 authorized staff to advertise the project for bid letting. The Bid Opening for the project is scheduled to occur at the December 17, 2012 City Commission meeting.
* Rehab Concrete Streets Project (FY11-12) (no change on project this week)
> City Commission awarded the project to All Roads in the amount of $387,409.00. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced. Focus of this contract will be on Independence from Center to Sequoyah, and work is anticipated to begin the first week in December to coincide with the planned work on Independence just west of Center that the Oklahoma Corporation Commission is proposing to clean up the contaminated area because of gas leakage from the station on the southwest corner of Independence and Center.
<HR>
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 4.258 Last week: *MGD - 4.275
> Pumped 1,449,317,000 MG to date compared to 1,414,678,000 MG for same period last year
> Performed routine plant maintenance and water testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - .994 **BOD - 10 mg/l ***TSS - 3 mg/l
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.107 **BOD - 7.2 mg/l ***TSS - 2.5 mg/l
> 209,000 gallons of bio-solids were hauled the month October
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 115, Water/Sewer Line Locates - 76, Leak Checks - 15, Cut-offs Replaced - 3, Main Breaks Repaired - 1, and Reset Water Meters - 3
> Repaired the following main break: 2425 N. Kickapoo
> Poured 4 yards of concrete around Lake Channel tin horns (project is 75% complete)
> 1705 E. Bradley: Flushed and oiled fire hydrant
> 4402 Lilly Valley: Rebuilt fire hydrant
> 1414 N. Harrison: Repaired fire hydrant
* Valve Maintenance (staff of 4)
> Located and performed serviceability check on valves at the following locations: Union & Franklin, Union & Midland, Union & Georgia, Union & Pulaski, 201 E. Chicago, 1001 N. Center, Market & Highland, Minnesota & Tucker, and Minnesota & Federal.
> Dug up, raised, and realigned valve boxes at the following locations: Draper & Parker (2)
> Installed inserta valve at the following location: Beard & Highland
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 25,900 ft. Flushed (year to date) - 874,060 ft.
> Total Service Calls - 45, Sewer Lines Checked -22, Lift Stations Checked - 16, and Emergency Sewer Calls - 8
> Repaired a 10" sewer main at Wolverine Road & Hwy. 18
> Repaired a 12" sewer main at 1107 N. Philadelphia
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Capital Projects
> Water Line Replacement Project Midland Street
Bid awarded to Jordan Contractors in the amount of $495,871.00 on September 17, 2012. Construction started on Wednesday, Oct. 31, 2012 with traffic control being set out and materials being transferred to the site. All locating and survey staking along Midland has been completed. Jordan Contractors has laid over 300 ft. of pipe.
> Utility System Master Plan
On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. When IT has completed installation of the software we will install the flow meters. SRB conducted a site visit on October 10, 2012 to collect data for computer model.
> Sanitary Sewer Rehab Project (Pipe Bursting) (no change on project this week)
Budgeted project amount is $1,000,000.00. This project will begin in the Spring of 2013.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff prepared and presented materials for the Planning Commission meeting held on November
7, 2012 and for the City Commission meeting held on November 5, 2012
> Staff attended the joint City-Chamber retreat.
> As of October 2012, the Building Division has issued the following permits:
▪ 38 single-family home permits with an estimated total value of $6 million
▪ $6.8 million in new commercial buildings
▪ $12.7 million in new multi-family buildings
* Current Projects
> Downtown Streetscape Project: Staff is awaiting a funding decision from ODOT on a Transportation Enhancement Grant that was submitted almost two years ago. A survey was recently done of the area and engineering and design work is ongoing so that the project can be bid immediately upon notice of funding decision. Phase 2 of the Streetscape Plan will improve a four-block area of Main Street with new sidewalks, landscaping, street lights, signal lights, pedestrian improvements and utility work. If the City is not successful obtaining a grant, a reduced Phase 2 project will still be implemented.
> Land Development Code: Staff continues work on revising the City's development regulations. The Planning Commission will hold a workshop session on December 5, 2012.
Planning/Current Projects (continued)
> Wayfinding Study Implementation: Staff is preparing to bid the wayfinding (signage) project in early 2013. At present, review of the previous implementation plan and the preparation of documents for bid is underway.
> Façade Grant Program: The City announced the award of three grants to downtown business owners that will use the match funding to improve the front facades of their buildings. The historically-accurate restoration projects include the removal of non-historic facades and the restoration of historically-accurate and original window features.
* Shawnee Urban Renewal Authority
> Improvements were made to a duplex structure that is being leased to Family Promise
> An Emergency Assistance project is nearing completion
> Work on specifications for another Emergency Assistance grant is underway
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Working on Park inspections
> Performing various repairs and graffiti removal in several city parks and buildings
> Mowing and weed eating in all areas including the Lake and dams
> Cleared grass and weeds from the sidewalk on Philadelphia
> Marking all dead trees for removal
> Preparing Snowflakes for installation
> Removed Al/James sign
> Winterizing City Parks
> Prepared Veterans Memorial Park for Veterans Day Ceremony
* Cemetery Division (staff of 4)
> 1(one) burial last week
> Leveling markers and removing dead trees
* Central Garage (Staff of 6)
> 19 units in last week with 27 total repairs to vehicles and general servicing of equipment
> Ordering new truck for Utilities Department
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects
> Working on Community Center Tennis Court repurposing (basketball court)
> Municipal Swimming Pool interviews will begin on November 13 and 14, 2012.
> Library Roofing Project Library: inspection complete, punch list made, mainly cleanup needed.
> New Fishing Wharf Construction project nearing completion
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Hangar 13 Roof Repairs (no change on project this week)
> Repairs have been made at the roof transition between the main hangar and office area.
> Repairs are complete to west side of roof
* Runway Rehabilitation Project (no change on project this week)
> Construction substantially complete
> Full runway open
> Final inspection held on September 25, 2012
Airport (continued)
* Parallel Taxiway Project (no change on project this week)
> All construction complete
> FAA grant will remain open until all seeded areas have established a permanent root system
* Foreign Trade Zone Application (no change on project this week)
> Matthew Weaver reports that the application is under final agency review
* "Oklahoma Certified Site Program - Aerospace Park" (no change on project this week)
> Application is being completed by SEDF and airport staff
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 11/5/12 City Commission and Authorities minutes
> Deputy attended Avendis Foundation strategy meeting
> Filed 6 Public Nuisance Lien Releases with Pottawatomie County Clerk
> Normal routine duties including tort claims, insurance on vehicles and property
* Utility Billing/Customer Service
> Zone 3 Billing
> Routine customer service/billing transactions and issues
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> +32 New Incidents - 32 Completed Incidents = Net 0, 228 Outstanding
> Resolved web data sync issues Sunday
> Updated Fire Administrative Dashboard for all station display, calendar, etc
> Preparing new presentation systems for Commission Chambers/E-Voting System
> Reviewed / Resolved South Side Waste system issues
> Dispatch end user support related to old CAD server decommission
> Reviewed Printer hardware issues at WTP
> City Attorney and HR End user support
> Misc printer supply requests and computer user request
> Reviewed options for mobile system for SMA Master Plan/Pressure gauge logging
> Continued Police Toughbook setups / builds
> Reset Access Control system due to continued performance issues
> Print new Police sentinel cards
> Contact Access Control Vendor about system continued issues
> Worked with Dispatch Supervisor for CAD changes / details needed for escalation to supporting
vendor
> Update maps on Police mobile unit for officer - should auto-update
<HR>
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes of employees
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman's com
> Review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on year end
> Prepare statistical sections for CAFR
> Worked on Fixed assets for Audit
> Worked on bank statements
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
> Staff work during the week tearing down from previous events and set up for upcoming events
> Repaired horse stalls and maintenance to grounds
* SC&CDA Board Meeting
> Patterson & Associates Construction award bid for roof replacement, siding, and gutter on four
(4) comfort stations in the amount of $47,019.00
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 99 emergency calls: Breakdown of calls: Fires - 7, Rescue/EMS - 68, Service
Calls - 3, Good Intent Calls - 9, False Alarms - 7, and Hazardous Conditions - 5
* Training
> Probationary Fire Fighter 30 Day Skills completed
> Continuation Training of Seven (7) probationary Fire Fighters
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Performed weekly EOC radio tests
> Temporarily repaired outdoor warning siren on 45th Street west of Acme Road
> Installed new mobile radio in Utilities valve supervisor vehicle
> Repaired spot light on Police vehicle
> Repaired 2 portables for Fire Department
* Emergency Management Technician
> Worked on LEPC projects & report paperwork
> Confirmed addressing on new development
> Sent road closure notifications out to responders
* Emergency Management Director
> Performed EM group radio tests on Tuesday night
> Prepared for and conducted Citizens Emergency Management Team meeting on Saturday
> Contacted communications consulting engineering firm concerning work on capitol projects
> Coordinated with Federal Communications Commission on Radio Station license modifications
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 117
> Total Citations: 42 / Handwritten Citations: 15 / E-Citations: 27 (64.29%)
> Arrests: 22
> Traffic stop with drug arrest
> Search warrant of 222 S Oklahoma St for narcotics
* Dispatch
> Managed 1688 calls for service (Police/Fire/EMS)
* COPs Grant Program
> Worked School zones, drug tips, mall patrol, assisted evening and day shift patrol
> 7 arrests, 17 warrants, 4 citations, 3 impound, and follow up on reported drug locations
> Met with citizen regarding drug activity and assisted with Community events
> Honor Guard for Veterans Day assembly
> Seized 17.5 grams of marijuana, 1.5 grams of meth, three meth pipes with residue, scales, and
oxycodone pills
* CID
> 14 Cases Forwarded to CID for Review
> 3 Felony Cases Assigned / No Misdemeanor Case Assigned / 1 Other Case Assigned
> 2 Felony Cases Cleared / No Misdemeanor Cases Cleared
> 6 Felony Cases Filed through the DA's Office
> 1 Arrest Made
> $1,700 Total Property Recovered
> 3 No Further needed (NFN) Cases Being Looked Into
> 6 Pending Assignment (PA) Cases
> 1 Call Out
> 4 Assists with Patrol and Other Agencies
> Det. Crouch gone during the week for LEDT training
* Accreditation: Lt. King-Accreditation Manager
> Working on proofs for compliance
> Continuing with In-Service policy training on all shifts
> Nuisance alarms letters distributed for the week: 1
* Evidence
> Number of evidence items brought in: 79
> Number of evidence items released: 2
> Number of drug seizure items taken in: 1
> Amount of drug seizure money taken in: $367.00
> Number of items submitted to the OSBI: 24
> Number of items released from OSBI back to the Department: 5
> Number of evidence disposition files/cases cleared: 2
> Conducted interview in Missing Person Case
* Staff
> Police positions-59 / 2 open positions / 1 officer attending academy / 1 officer on light duty / 55
officers available
> Dispatch positions-13 / 6 available for service / 6 in training / one open position
> Animal Control Positions-4 / 4 available for service
* Animal Control
No Report this week
Engineering Department
* Main Street Streetscape Project
> Field survey work has been completed and submitted to City for review. Design work likely to begin the first week in March 2013.
* City Wide Streets Evaluation & Inspection
> Work expected to start shortly after the Thanksgiving Holidays and take approximately 4-5 months to complete. Street selections and recommendations for upcoming street paving projects anticipated to be presented to City Commission in April 2013.
* Kickapoo Street Widening Project
> The Bid Opening for the project will be November 15, 2012, and a scheduled Pre-Bid Meeting for Contractors will occur on Friday, November 2, 2012 at the ODOT offices in OKC. A Pre-Bid meeting was held November 8, 2012 and ODOT reports that there were not any significant questions that would result in issuing any Addendum. Award of project will occur at the State Transportation Commission Meeting on December 3, 2012 after ODOT staff reviews the bids and makes a recommendation. Anticipate construction starting by March 2013. Project is estimated to take 18-24 months construction time. Kickapoo will not be closed, and two-way traffic will be maintained at all times. ODOT will handle project advertising, bid opening, bid award, and project administration & inspection. City Staff will assist with inspections during project construction.
* Bell Street Streetscape Project (from Farrall to 7th Street)
> Field survey work completed and preliminary sidewalk plans completed. We received back OG&Es cost proposal for supplying and installing the decorative lights from Farrall to 7th, and their proposal is under review. Enhanced crosswalk at Bell & Farrall will be submitted to ODOT for review and comments although ODOTs traffic/pedestrian study received on October 25, 2012 stated that the traffic study found that no volume warrants were met. Anticipate having final construction plans to advertise project by mid-January 2013.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance) (no change on project this week)
> Rudy Construction was awarded the project in the amount of $98,624.00. Work on the Project started September 10, 2012 and project is 100% completed and as-built quantities being determined for final payment and acceptance. Anticipate recommending final acceptance and placing Maintenance Bond into effect at the December 3, 2012 City Commission meeting.
* Airport Trails Project (no change on project this week)
> Bid Opening for the project was held at the November 5, 2012 City Commission Meeting. Eight bids were received ranging from $633,000.00 to $1,475,000.00. Bids are currently under review and a recommendation will be made to the City Commissioners at their November 19, 2012 Commission meeting. This project will be a complete removal and replacement of the City existing trail(s) around the Airport, and trail widened to 10 feet, approximately 3.75 miles of trail.
* Bryan & Independence Intersection Traffic Signal Project (no change on project this week)
> Project construction started October 1, 2012 and subcontractor (Rudy Construction) is proceeding with the widening portion of the project. Project was awarded to Traffic & Lighting Systems in the amount of $198,562.60. Work is approximately 85% complete.
* Federal Street Bridge Repair Project (no change on project this week)
> Plans, bid documents, and specifications have been completed by City Staff and the City Commission on November 5, 2012 authorized staff to advertise the project for bid letting. The Bid Opening for the project is scheduled to occur at the December 17, 2012 City Commission meeting.
* Rehab Concrete Streets Project (FY11-12) (no change on project this week)
> City Commission awarded the project to All Roads in the amount of $387,409.00. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced. Focus of this contract will be on Independence from Center to Sequoyah, and work is anticipated to begin the first week in December to coincide with the planned work on Independence just west of Center that the Oklahoma Corporation Commission is proposing to clean up the contaminated area because of gas leakage from the station on the southwest corner of Independence and Center.
<HR>
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 4.258 Last week: *MGD - 4.275
> Pumped 1,449,317,000 MG to date compared to 1,414,678,000 MG for same period last year
> Performed routine plant maintenance and water testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - .994 **BOD - 10 mg/l ***TSS - 3 mg/l
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.107 **BOD - 7.2 mg/l ***TSS - 2.5 mg/l
> 209,000 gallons of bio-solids were hauled the month October
> Performed routine maintenance and testing on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 115, Water/Sewer Line Locates - 76, Leak Checks - 15, Cut-offs Replaced - 3, Main Breaks Repaired - 1, and Reset Water Meters - 3
> Repaired the following main break: 2425 N. Kickapoo
> Poured 4 yards of concrete around Lake Channel tin horns (project is 75% complete)
> 1705 E. Bradley: Flushed and oiled fire hydrant
> 4402 Lilly Valley: Rebuilt fire hydrant
> 1414 N. Harrison: Repaired fire hydrant
* Valve Maintenance (staff of 4)
> Located and performed serviceability check on valves at the following locations: Union & Franklin, Union & Midland, Union & Georgia, Union & Pulaski, 201 E. Chicago, 1001 N. Center, Market & Highland, Minnesota & Tucker, and Minnesota & Federal.
> Dug up, raised, and realigned valve boxes at the following locations: Draper & Parker (2)
> Installed inserta valve at the following location: Beard & Highland
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 25,900 ft. Flushed (year to date) - 874,060 ft.
> Total Service Calls - 45, Sewer Lines Checked -22, Lift Stations Checked - 16, and Emergency Sewer Calls - 8
> Repaired a 10" sewer main at Wolverine Road & Hwy. 18
> Repaired a 12" sewer main at 1107 N. Philadelphia
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Capital Projects
> Water Line Replacement Project Midland Street
Bid awarded to Jordan Contractors in the amount of $495,871.00 on September 17, 2012. Construction started on Wednesday, Oct. 31, 2012 with traffic control being set out and materials being transferred to the site. All locating and survey staking along Midland has been completed. Jordan Contractors has laid over 300 ft. of pipe.
> Utility System Master Plan
On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been received, and will be utilized for gathering data once installed. When IT has completed installation of the software we will install the flow meters. SRB conducted a site visit on October 10, 2012 to collect data for computer model.
> Sanitary Sewer Rehab Project (Pipe Bursting) (no change on project this week)
Budgeted project amount is $1,000,000.00. This project will begin in the Spring of 2013.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff prepared and presented materials for the Planning Commission meeting held on November
7, 2012 and for the City Commission meeting held on November 5, 2012
> Staff attended the joint City-Chamber retreat.
> As of October 2012, the Building Division has issued the following permits:
▪ 38 single-family home permits with an estimated total value of $6 million
▪ $6.8 million in new commercial buildings
▪ $12.7 million in new multi-family buildings
* Current Projects
> Downtown Streetscape Project: Staff is awaiting a funding decision from ODOT on a Transportation Enhancement Grant that was submitted almost two years ago. A survey was recently done of the area and engineering and design work is ongoing so that the project can be bid immediately upon notice of funding decision. Phase 2 of the Streetscape Plan will improve a four-block area of Main Street with new sidewalks, landscaping, street lights, signal lights, pedestrian improvements and utility work. If the City is not successful obtaining a grant, a reduced Phase 2 project will still be implemented.
> Land Development Code: Staff continues work on revising the City's development regulations. The Planning Commission will hold a workshop session on December 5, 2012.
Planning/Current Projects (continued)
> Wayfinding Study Implementation: Staff is preparing to bid the wayfinding (signage) project in early 2013. At present, review of the previous implementation plan and the preparation of documents for bid is underway.
> Façade Grant Program: The City announced the award of three grants to downtown business owners that will use the match funding to improve the front facades of their buildings. The historically-accurate restoration projects include the removal of non-historic facades and the restoration of historically-accurate and original window features.
* Shawnee Urban Renewal Authority
> Improvements were made to a duplex structure that is being leased to Family Promise
> An Emergency Assistance project is nearing completion
> Work on specifications for another Emergency Assistance grant is underway
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Working on Park inspections
> Performing various repairs and graffiti removal in several city parks and buildings
> Mowing and weed eating in all areas including the Lake and dams
> Cleared grass and weeds from the sidewalk on Philadelphia
> Marking all dead trees for removal
> Preparing Snowflakes for installation
> Removed Al/James sign
> Winterizing City Parks
> Prepared Veterans Memorial Park for Veterans Day Ceremony
* Cemetery Division (staff of 4)
> 1(one) burial last week
> Leveling markers and removing dead trees
* Central Garage (Staff of 6)
> 19 units in last week with 27 total repairs to vehicles and general servicing of equipment
> Ordering new truck for Utilities Department
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects
> Working on Community Center Tennis Court repurposing (basketball court)
> Municipal Swimming Pool interviews will begin on November 13 and 14, 2012.
> Library Roofing Project Library: inspection complete, punch list made, mainly cleanup needed.
> New Fishing Wharf Construction project nearing completion
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Hangar 13 Roof Repairs (no change on project this week)
> Repairs have been made at the roof transition between the main hangar and office area.
> Repairs are complete to west side of roof
* Runway Rehabilitation Project (no change on project this week)
> Construction substantially complete
> Full runway open
> Final inspection held on September 25, 2012
Airport (continued)
* Parallel Taxiway Project (no change on project this week)
> All construction complete
> FAA grant will remain open until all seeded areas have established a permanent root system
* Foreign Trade Zone Application (no change on project this week)
> Matthew Weaver reports that the application is under final agency review
* "Oklahoma Certified Site Program - Aerospace Park" (no change on project this week)
> Application is being completed by SEDF and airport staff
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 11/5/12 City Commission and Authorities minutes
> Deputy attended Avendis Foundation strategy meeting
> Filed 6 Public Nuisance Lien Releases with Pottawatomie County Clerk
> Normal routine duties including tort claims, insurance on vehicles and property
* Utility Billing/Customer Service
> Zone 3 Billing
> Routine customer service/billing transactions and issues
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> +32 New Incidents - 32 Completed Incidents = Net 0, 228 Outstanding
> Resolved web data sync issues Sunday
> Updated Fire Administrative Dashboard for all station display, calendar, etc
> Preparing new presentation systems for Commission Chambers/E-Voting System
> Reviewed / Resolved South Side Waste system issues
> Dispatch end user support related to old CAD server decommission
> Reviewed Printer hardware issues at WTP
> City Attorney and HR End user support
> Misc printer supply requests and computer user request
> Reviewed options for mobile system for SMA Master Plan/Pressure gauge logging
> Continued Police Toughbook setups / builds
> Reset Access Control system due to continued performance issues
> Print new Police sentinel cards
> Contact Access Control Vendor about system continued issues
> Worked with Dispatch Supervisor for CAD changes / details needed for escalation to supporting
vendor
> Update maps on Police mobile unit for officer - should auto-update
<HR>
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes of employees
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman's com
> Review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on year end
> Prepare statistical sections for CAFR
> Worked on Fixed assets for Audit
> Worked on bank statements
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
> Staff work during the week tearing down from previous events and set up for upcoming events
> Repaired horse stalls and maintenance to grounds
* SC&CDA Board Meeting
> Patterson & Associates Construction award bid for roof replacement, siding, and gutter on four
(4) comfort stations in the amount of $47,019.00
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 99 emergency calls: Breakdown of calls: Fires - 7, Rescue/EMS - 68, Service
Calls - 3, Good Intent Calls - 9, False Alarms - 7, and Hazardous Conditions - 5
* Training
> Probationary Fire Fighter 30 Day Skills completed
> Continuation Training of Seven (7) probationary Fire Fighters
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Performed weekly EOC radio tests
> Temporarily repaired outdoor warning siren on 45th Street west of Acme Road
> Installed new mobile radio in Utilities valve supervisor vehicle
> Repaired spot light on Police vehicle
> Repaired 2 portables for Fire Department
* Emergency Management Technician
> Worked on LEPC projects & report paperwork
> Confirmed addressing on new development
> Sent road closure notifications out to responders
* Emergency Management Director
> Performed EM group radio tests on Tuesday night
> Prepared for and conducted Citizens Emergency Management Team meeting on Saturday
> Contacted communications consulting engineering firm concerning work on capitol projects
> Coordinated with Federal Communications Commission on Radio Station license modifications
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 117
> Total Citations: 42 / Handwritten Citations: 15 / E-Citations: 27 (64.29%)
> Arrests: 22
> Traffic stop with drug arrest
> Search warrant of 222 S Oklahoma St for narcotics
* Dispatch
> Managed 1688 calls for service (Police/Fire/EMS)
* COPs Grant Program
> Worked School zones, drug tips, mall patrol, assisted evening and day shift patrol
> 7 arrests, 17 warrants, 4 citations, 3 impound, and follow up on reported drug locations
> Met with citizen regarding drug activity and assisted with Community events
> Honor Guard for Veterans Day assembly
> Seized 17.5 grams of marijuana, 1.5 grams of meth, three meth pipes with residue, scales, and
oxycodone pills
* CID
> 14 Cases Forwarded to CID for Review
> 3 Felony Cases Assigned / No Misdemeanor Case Assigned / 1 Other Case Assigned
> 2 Felony Cases Cleared / No Misdemeanor Cases Cleared
> 6 Felony Cases Filed through the DA's Office
> 1 Arrest Made
> $1,700 Total Property Recovered
> 3 No Further needed (NFN) Cases Being Looked Into
> 6 Pending Assignment (PA) Cases
> 1 Call Out
> 4 Assists with Patrol and Other Agencies
> Det. Crouch gone during the week for LEDT training
* Accreditation: Lt. King-Accreditation Manager
> Working on proofs for compliance
> Continuing with In-Service policy training on all shifts
> Nuisance alarms letters distributed for the week: 1
* Evidence
> Number of evidence items brought in: 79
> Number of evidence items released: 2
> Number of drug seizure items taken in: 1
> Amount of drug seizure money taken in: $367.00
> Number of items submitted to the OSBI: 24
> Number of items released from OSBI back to the Department: 5
> Number of evidence disposition files/cases cleared: 2
> Conducted interview in Missing Person Case
* Staff
> Police positions-59 / 2 open positions / 1 officer attending academy / 1 officer on light duty / 55
officers available
> Dispatch positions-13 / 6 available for service / 6 in training / one open position
> Animal Control Positions-4 / 4 available for service
* Animal Control
No Report this week
Bulk Waste schedule for December 2012.
The curbside Bulk Waste schedule for December 2012 has been posted on our Sanitation Page. Click the link below to view it.
Friday, November 16, 2012
LIVE OBU Basketball on Local Ch30/Streaming Saturday 11/17 6PM
Watch Mens and Womens OBU basketball live on local Channel 30 or streaming at http://www.ShawneeOK.org/LIVE on Saturday night starting at 6:00pm.
The Bison women host Avila University starting at 6:00pm and the men host Southwestern Christian University starting at 8:00pm.
Tune in or on and watch Saturday night.
The Bison women host Avila University starting at 6:00pm and the men host Southwestern Christian University starting at 8:00pm.
Tune in or on and watch Saturday night.
Staff Activity Report for October 28 - November 3, 2012
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Rudy Construction was awarded the project in the amount of $98,624.00. Work on the Project started September 10, 2012 and project is 100% completed and as-built quantities being determined for final payment and acceptance. Anticipate recommending final acceptance and placing Maintenance Bond into effect at the December 3, 2012 City Commission meeting.
* Airport Trails Project
> Bid Opening for the project was held at the November 5, 2012 City Commission Meeting. Eight bids were received ranging from $633,000.00 to $1,475,000.00. Bids are currently under review and a recommendation will be made to the City Commissioners at their November 19, 2012 Commission meeting. This project will be a complete removal and replacement of the City existing trail(s) around the Airport, and trail widened to 10 feet, approximately 3.75 miles of trail.
* Bryan & Independence Intersection Traffic Signal Project
> Project construction started October 1, 2012 and subcontractor (Rudy Construction) is proceeding with the widening portion of the project. Project was awarded to Traffic & Lighting Systems in the amount of $198,562.60. Work is approximately 85% complete.
* Federal Street Bridge Repair Project
> Plans, bid documents, and specifications have been completed by City Staff and the City Commission on November 5, 2012 authorized staff to advertise the project for bid letting. The Bid Opening for the project is scheduled to occur at the December 17, 2012 City Commission meeting.
* Kickapoo & Kulhbird Lane Safety Improvements
> Project is 100% completed and was accepted by the City Commission at their November 5, 2012 City Commission meeting. Original contract bid was at $54,211.30, but, Final as-built construction costs have been determined to be at $53,966.24.
* Expo Parking Lot Improvements
> Project 100% completed and was accepted by City Commission at their November 5, 2012 City Commission meeting. Original contract bid was at $1,696,850.00 and final as-built construction costs paid to Contractor was at 1,645,631.93 ($51,218.07 under original contract price).
* Bell Street Streetscape Project (from Farrall to 7th Street) (no change on project this week)
> Field survey work and preliminary plans have been completed. Plans sent to OG&E for proposal of decorative lighting to be placed along the east side of Bell Street. Enhanced crosswalk at Bell & Farrall will be submitted to ODOT for review and comments although ODOTs traffic/pedestrian study received on October 25, 2012 stated that the traffic study found that no volume warrants were met. Anticipate having final construction plans to advertise project by mid-January 2013.
* Rehab Concrete Streets Project (FY11-12) (no change on project this week)
> City Commission awarded the project to All Roads in the amount of $387,409.00. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced. Focus of this contract will be on Independence from Center to Sequoyah, and work is anticipated to begin the first week in December to coincide with the planned work on Independence just west of Center that the Oklahoma Corporation Commission is proposing to clean up the contaminated area because of gas leakage from the station on the southwest corner of Independence and Center.
* Kickapoo Street Widening Project (no change on project this week)
> ODOT has officially set the Kickapoo Paving Project on their November letting schedule, which means the project will be advertised and the Bid Opening set for November 15, 2012, with Award of Project coming at their Commission meeting of December 3, 2012. Anticipate construction starting by March 2013. Project is estimated to take 18-24 months. Kickapoo will not be closed, and two-way traffic will be maintained at all times. ODOT will handle project advertising, bid opening, bid award, and project administration & inspection. We will assist with inspections during project construction.
Street Department
> Repaired water-cuts at 400 W. Pulaski (11x9) and 312 W. 32nd (11x4)
> Repaired valve-cut at 1300 Sherry Lane (15x10)
> Repaired a sinkhole at 7th & Beard
> Repaired a tinhorn at 34th & Bell
Traffic Control Division
> Painting crosswalks, stop bars & arrows on Airport Dr
> Installing no parking signs on N. Louisa
> Installing no left turn sign on N. Union
> Replacing stop sign and street marker at Lake Rd & Hwy102
> Replacing guard rails on Lake Rd Bridge
> Installing no semi trucks allowed signs at Expo Center
> Replacing pedestrian crossing sign at 7th & Bell
> Stenciling new type I barricades
> Recovering drums, flagging and cones from Boo-on Bell
> Hanging First Friday Event banner
> Worked the Gordon Cooper Foundation Run
<HR>
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 4.275 Last week: *MGD - 4.270
> Pumped 1,418,567,000 MG to date compared to 1,379,945,000 MG for same period last year
> Performed routine plant maintenance and water testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - .950 **BOD - 11 mg/l ***TSS - 5 mg/l
> Performed regular maintenance on the plant and routine testing
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.084 **BOD - 2.7 mg/l ***TSS - 20.5 mg/l
> 413,000 gallons of bio-solids were hauled the month October
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 125, Water/Sewer Line Locates - 78, Leak Checks - 19, Cut-offs Replaced - 3, Main Breaks Repaired - 2, and Reset Water Meters - 3
> Repaired the following main breaks: 2 Kiowa and 321 N. Pennsylvania
> Set new meter tile at 136 W. MacArthur
> Checked lake lines and found no problems
* Valve Maintenance (staff of 4)
> Located and performed serviceability check on valves at the following locations: Gracelann & Ladylann, Woodstock & Kelly Green, Woodstock & Gracelann, Wallace & Pottenger, Ford & Pottenger, Pottenger & Dewey, Dewey & Chapman, Wood & Pottenger, Oakland & Harrison, 321 E. Main, and Milton & Oklahoma
> Dug up, raised, and realigned valve boxes at the following locations: Cheyenne & Kiowa, and 1 Larkins
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 18,450 ft. Flushed (year to date) - 822,372 ft.
> Total Service Calls - 34, Sewer Lines Checked -24, Lift Stations Checked - 17, and Emergency Sewer Calls - 3
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Capital Projects
> Water Line Replacement Project: Midland Street
Bid awarded to Jordan Contractors in the amount of $495,871.00 on September 17, 2012. Construction started on Wednesday, Oct. 31, 2012 with traffic control being set out and materials being transferred to the site. All locating and survey staking along Midland has been completed.
> Utility System Master Plan
On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been ordered. This equipment will be utilized for gathering data once received. SRB conducted a site visit on October 10, 2012 to collect data for computer model.
> Sanitary Sewer Rehab Project (Pipe Bursting) (no change on project this week)
Budgeted project amount is $1,000,000.00. This project will begin in the Spring of 2013.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff prepared materials for the Planning Commission and the City Commission meetings.
> Staff reviewed and issued five (5) new home permits in October 2012.
> Development review staff met to discuss current and pending projects.
> Staff continued work on the 2012 Christmas Parade.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Working on Park inspections
> Performing various repairs and graffiti removal in several city parks and buildings
> Mowing and weed eating in all areas including the Lake and dams
> Cleared grass and weeds from the sidewalk on Philadelphia
> Installed bricks in Woodland Veterans Park
> Preparing Snowflakes for installation
> Started pushing/cleaning creeks back from streets and Marking all dead trees for removal
* Cemetery Division (staff of 4)
> No burials last week
> Leveling markers and removing dead trees
* Central Garage (Staff of 6)
> 27 units in last week with 37 total repairs to vehicles and general servicing of equipment
> Processing new trucks for meter readers
> Ordering new truck for Utilities Department
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects
> Working on Community Center Tennis Court repurposing (basketball court)
> Municipal Swimming Pool interviews will begin on November 13 and 14, 2012.
> Library Roofing Project Library: inspection complete, punch list made, mainly cleanup needed.
> New Fishing Wharf Construction project has begun
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Hangar 13 Roof Repairs
> Repairs have been made at the roof transition between the main hangar and office area.
> Repairs are complete to west side of roof
* Runway Rehabilitation Project (no change on project this week)
> Construction substantially complete
> Full runway open
> Final inspection held on September 25, 2012
> Lighting issues have been addressed and the sodding/seeding has been completed.
* Parallel Taxiway Project (no change on project this week)
> All construction complete
> FAA grant will remain open until all seeded areas have established a permanent root system
* Foreign Trade Zone Application (no change on project this week)
> Matthew Weaver reports that the application is under final agency review
* "Oklahoma Certified Site Program - Aerospace Park" (no change on project this week)
> Application is being completed by SEDF and airport staff
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 11/05/12 City Commission and Authorities agendas
> Filed 9 Public Nuisance Liens with the Pottawatomie County Clerk
> Normal routine duties including tort claims, insurance on vehicles and property
* Utility Billing/Customer Service
> Zone 3 cut-off for non-payment (10/31/12)
> Zone 3 Billing (11/02/12)
> Routine customer service/billing transactions and issues
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> +46 New Incidents - 29 Completed Incidents = +17 added - 228 Outstanding
> Provided file access for various downloads for engineering
> Advise dispatch what is needed to get IDs for people who are not city employees
> Meeting with police chief over Police IT needs, direction, future, projects
> Schedule remote machine install for DVR at Police Range
> Install license code for Firehouse schedule module
> Install drivers for voice recorder for end user
> Discussions with Firemen reference computer updates
> Finalize the folder security for Police Dept.
> Review / resolve old DNS settings on dispatch work stations
> Assist firemen to help with converting PDF documents to editable format
> Install CAD workstation updates
> Generate various new employee / other access control / ID cards
> Updated the Police website policy, TAC team policy, manual, etc
> Install new secondary RDP and TCM Imaging Server in IT Server Room Rack
> Misc. Printer supply and end user support
> Assisted Utility Billing with bill print/outsourced questions
> Deployed additional iPad devices for Fire / update existing processes for notifications
<HR>
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes of employees
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman's com
> Review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on year end
> Prepare statistical sections for CAFR
> Worked on Fixed assets for Audit
> Worked on bank statements
> Review CDBG budget amendments
> Completed 425's for CDBG
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
> November 2, News Star Editorial Board Meeting
> November 2-4, NBHA Barrel Racing
> November 3, Holiday Diva Soiree
> Staff work during the week tearing down from previous events and set up for upcoming events
> Repaired horse stalls, and maintenance to grounds
* SC&CDA Board Meeting
> Patterson & Associates Construction award bid for roof replacement, siding, and gutter on four
(4) comfort stations in the amount of $47,019.00
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 135 emergency calls: Breakdown of calls: Fires - 6, Rescue/EMS - 92, Service
Calls - 6, Good Intent Calls - 16, False Alarms - 7, and Hazardous Conditions - 7
* Training
> Probationary Fire Fighter 30 Day Skills
> Seven (7) probationary Fire Fighters reported for Orientation and Training on October 5, 2012
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Performed EOC radio tests on Wednesday morning
> Repaired 2 Radios for Fire Department and 1 radio for Police Department
> Fixed 2 Spot lights on vehicles for Police Department
> Participated in the new radio certification and acceptance testing for OKWIN in Muskogee
> Replaced 2 strobe lights and installed an in-vehicle battery charger for radio in SMA vehicles
* Emergency Management Technician
> Continued working on final grant report and the 2013 application along with the project reports.
> Submitted information on behalf of the LEPC to State for scholarship for one person to attend
the HotZone (hazardous materials) conference in Houston
> Troubleshoot phone problem in dispatch; called vendor to perform repair
> Coordinate with AT & T for work on repair/replacement of circuit for an outdoor warning siren
> Met with employees regarding their Hepatitis B status, updated files as needed. Coordinated
shots & testing with hospital & departments.
> Updated contact information with Dispatch
> Assigned address for a city park.
* Emergency Management Director
> Attended Board of County Commissioners Meeting on Monday afternoon
> Participated in Emergency Management group radio test on Tuesday night
> Met with Disaster Service Specialist for American Red Cross to discuss preparedness activities
> Participated in the new radio certification/acceptance testing for OKWIN in Muskogee
> Received, reviewed, and filed Hazardous Materials site inventory on behalf of LEPC
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 133
> Total Citations: 91 / Handwritten Citations: 51 / E-Citations: 40 (43.96%)
> Arrests: 49
> Halloween Patrol
> Closed down Dietrich's Bar with ABLE Commission; seized liquor and beer
> Patrol unit vandalized - three suspects apprehended/charges pending DA's office
> Homicide solved at 709 E. 11th - suspect in custody
> Traffic Checkpoints: two DUI arrests, one pursuit with drug arrest, four vehicles impounded
* Dispatch
> Managed 1754 calls for service (Police/Fire/EMS)
* COPs Grant Program
> Worked School zones, Drug tips, mall patrol, and assisted with Community events at 1315 N.
McKinley, and United Way
> Assisted evening and day shift patrol
> 13 arrests, 18 warrants, 6 citations, and 2 impounds
> Worked Warrant sweep with county and Shawnee city Marshalls
> Assisted with the ABLE project shut down of Dietrich's, recovered four kegs of beer, over 30
cases of beer, several cases of liquor, and cash
> Assisted CID with Homicide investigation
> Arrested subject breaking into cars for possession of CDS and drug paraphernalia, seized small
amount of liquid and crystal meth, and a sawed off shotgun
> Safety checkpoints in Shawnee
* CID
> 52 Cases Forwarded to CID for Review
> 5 Felony Cases Assigned / No Misdemeanor Case Assigned
> 6 Other Case Assigned
> 5 Felony Cases Cleared / 4 Other Cases Cleared
> 2 Felony Cases Filed through the DA's Office
> 2 Arrests Made
> Homicide Case solved 709 E. 11th
* Accreditation: Lt. King-Accreditation Manager
> Working on proofs for compliance
> Continuing with In-Service policy training on all shifts.
> Conduct Basic Supervision Training for CLEET on 11-1-2012
> Nuisance alarms letters distributed for the week: 1
> Number of Calls: 3
* Evidence
> Number of evidence items brought in: 37
> Number of evidence items released: 10
> Number of evidence disposition files/cases cleared: 2
* Staff
> Police positions-59 / 2 open positions / 1 officer attending academy / 1 officer on light duty / 55
officers available
> Dispatch positions-13 / 6 available for service / 6 in training / one open position
> Animal Control Positions-4 / 4 available for service
* Animal Control
>Calls Responded to: 72 >Impounded animals: 24 >Animals reclaimed: 3 >Animals adopted: 3
Engineering Department
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Rudy Construction was awarded the project in the amount of $98,624.00. Work on the Project started September 10, 2012 and project is 100% completed and as-built quantities being determined for final payment and acceptance. Anticipate recommending final acceptance and placing Maintenance Bond into effect at the December 3, 2012 City Commission meeting.
* Airport Trails Project
> Bid Opening for the project was held at the November 5, 2012 City Commission Meeting. Eight bids were received ranging from $633,000.00 to $1,475,000.00. Bids are currently under review and a recommendation will be made to the City Commissioners at their November 19, 2012 Commission meeting. This project will be a complete removal and replacement of the City existing trail(s) around the Airport, and trail widened to 10 feet, approximately 3.75 miles of trail.
* Bryan & Independence Intersection Traffic Signal Project
> Project construction started October 1, 2012 and subcontractor (Rudy Construction) is proceeding with the widening portion of the project. Project was awarded to Traffic & Lighting Systems in the amount of $198,562.60. Work is approximately 85% complete.
* Federal Street Bridge Repair Project
> Plans, bid documents, and specifications have been completed by City Staff and the City Commission on November 5, 2012 authorized staff to advertise the project for bid letting. The Bid Opening for the project is scheduled to occur at the December 17, 2012 City Commission meeting.
* Kickapoo & Kulhbird Lane Safety Improvements
> Project is 100% completed and was accepted by the City Commission at their November 5, 2012 City Commission meeting. Original contract bid was at $54,211.30, but, Final as-built construction costs have been determined to be at $53,966.24.
* Expo Parking Lot Improvements
> Project 100% completed and was accepted by City Commission at their November 5, 2012 City Commission meeting. Original contract bid was at $1,696,850.00 and final as-built construction costs paid to Contractor was at 1,645,631.93 ($51,218.07 under original contract price).
* Bell Street Streetscape Project (from Farrall to 7th Street) (no change on project this week)
> Field survey work and preliminary plans have been completed. Plans sent to OG&E for proposal of decorative lighting to be placed along the east side of Bell Street. Enhanced crosswalk at Bell & Farrall will be submitted to ODOT for review and comments although ODOTs traffic/pedestrian study received on October 25, 2012 stated that the traffic study found that no volume warrants were met. Anticipate having final construction plans to advertise project by mid-January 2013.
* Rehab Concrete Streets Project (FY11-12) (no change on project this week)
> City Commission awarded the project to All Roads in the amount of $387,409.00. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced. Focus of this contract will be on Independence from Center to Sequoyah, and work is anticipated to begin the first week in December to coincide with the planned work on Independence just west of Center that the Oklahoma Corporation Commission is proposing to clean up the contaminated area because of gas leakage from the station on the southwest corner of Independence and Center.
* Kickapoo Street Widening Project (no change on project this week)
> ODOT has officially set the Kickapoo Paving Project on their November letting schedule, which means the project will be advertised and the Bid Opening set for November 15, 2012, with Award of Project coming at their Commission meeting of December 3, 2012. Anticipate construction starting by March 2013. Project is estimated to take 18-24 months. Kickapoo will not be closed, and two-way traffic will be maintained at all times. ODOT will handle project advertising, bid opening, bid award, and project administration & inspection. We will assist with inspections during project construction.
Street Department
> Repaired water-cuts at 400 W. Pulaski (11x9) and 312 W. 32nd (11x4)
> Repaired valve-cut at 1300 Sherry Lane (15x10)
> Repaired a sinkhole at 7th & Beard
> Repaired a tinhorn at 34th & Bell
Traffic Control Division
> Painting crosswalks, stop bars & arrows on Airport Dr
> Installing no parking signs on N. Louisa
> Installing no left turn sign on N. Union
> Replacing stop sign and street marker at Lake Rd & Hwy102
> Replacing guard rails on Lake Rd Bridge
> Installing no semi trucks allowed signs at Expo Center
> Replacing pedestrian crossing sign at 7th & Bell
> Stenciling new type I barricades
> Recovering drums, flagging and cones from Boo-on Bell
> Hanging First Friday Event banner
> Worked the Gordon Cooper Foundation Run
<HR>
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 4.275 Last week: *MGD - 4.270
> Pumped 1,418,567,000 MG to date compared to 1,379,945,000 MG for same period last year
> Performed routine plant maintenance and water testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - .950 **BOD - 11 mg/l ***TSS - 5 mg/l
> Performed regular maintenance on the plant and routine testing
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.084 **BOD - 2.7 mg/l ***TSS - 20.5 mg/l
> 413,000 gallons of bio-solids were hauled the month October
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 125, Water/Sewer Line Locates - 78, Leak Checks - 19, Cut-offs Replaced - 3, Main Breaks Repaired - 2, and Reset Water Meters - 3
> Repaired the following main breaks: 2 Kiowa and 321 N. Pennsylvania
> Set new meter tile at 136 W. MacArthur
> Checked lake lines and found no problems
* Valve Maintenance (staff of 4)
> Located and performed serviceability check on valves at the following locations: Gracelann & Ladylann, Woodstock & Kelly Green, Woodstock & Gracelann, Wallace & Pottenger, Ford & Pottenger, Pottenger & Dewey, Dewey & Chapman, Wood & Pottenger, Oakland & Harrison, 321 E. Main, and Milton & Oklahoma
> Dug up, raised, and realigned valve boxes at the following locations: Cheyenne & Kiowa, and 1 Larkins
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 18,450 ft. Flushed (year to date) - 822,372 ft.
> Total Service Calls - 34, Sewer Lines Checked -24, Lift Stations Checked - 17, and Emergency Sewer Calls - 3
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Capital Projects
> Water Line Replacement Project: Midland Street
Bid awarded to Jordan Contractors in the amount of $495,871.00 on September 17, 2012. Construction started on Wednesday, Oct. 31, 2012 with traffic control being set out and materials being transferred to the site. All locating and survey staking along Midland has been completed.
> Utility System Master Plan
On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been ordered. This equipment will be utilized for gathering data once received. SRB conducted a site visit on October 10, 2012 to collect data for computer model.
> Sanitary Sewer Rehab Project (Pipe Bursting) (no change on project this week)
Budgeted project amount is $1,000,000.00. This project will begin in the Spring of 2013.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff prepared materials for the Planning Commission and the City Commission meetings.
> Staff reviewed and issued five (5) new home permits in October 2012.
> Development review staff met to discuss current and pending projects.
> Staff continued work on the 2012 Christmas Parade.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Working on Park inspections
> Performing various repairs and graffiti removal in several city parks and buildings
> Mowing and weed eating in all areas including the Lake and dams
> Cleared grass and weeds from the sidewalk on Philadelphia
> Installed bricks in Woodland Veterans Park
> Preparing Snowflakes for installation
> Started pushing/cleaning creeks back from streets and Marking all dead trees for removal
* Cemetery Division (staff of 4)
> No burials last week
> Leveling markers and removing dead trees
* Central Garage (Staff of 6)
> 27 units in last week with 37 total repairs to vehicles and general servicing of equipment
> Processing new trucks for meter readers
> Ordering new truck for Utilities Department
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects
> Working on Community Center Tennis Court repurposing (basketball court)
> Municipal Swimming Pool interviews will begin on November 13 and 14, 2012.
> Library Roofing Project Library: inspection complete, punch list made, mainly cleanup needed.
> New Fishing Wharf Construction project has begun
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Hangar 13 Roof Repairs
> Repairs have been made at the roof transition between the main hangar and office area.
> Repairs are complete to west side of roof
* Runway Rehabilitation Project (no change on project this week)
> Construction substantially complete
> Full runway open
> Final inspection held on September 25, 2012
> Lighting issues have been addressed and the sodding/seeding has been completed.
* Parallel Taxiway Project (no change on project this week)
> All construction complete
> FAA grant will remain open until all seeded areas have established a permanent root system
* Foreign Trade Zone Application (no change on project this week)
> Matthew Weaver reports that the application is under final agency review
* "Oklahoma Certified Site Program - Aerospace Park" (no change on project this week)
> Application is being completed by SEDF and airport staff
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 11/05/12 City Commission and Authorities agendas
> Filed 9 Public Nuisance Liens with the Pottawatomie County Clerk
> Normal routine duties including tort claims, insurance on vehicles and property
* Utility Billing/Customer Service
> Zone 3 cut-off for non-payment (10/31/12)
> Zone 3 Billing (11/02/12)
> Routine customer service/billing transactions and issues
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> +46 New Incidents - 29 Completed Incidents = +17 added - 228 Outstanding
> Provided file access for various downloads for engineering
> Advise dispatch what is needed to get IDs for people who are not city employees
> Meeting with police chief over Police IT needs, direction, future, projects
> Schedule remote machine install for DVR at Police Range
> Install license code for Firehouse schedule module
> Install drivers for voice recorder for end user
> Discussions with Firemen reference computer updates
> Finalize the folder security for Police Dept.
> Review / resolve old DNS settings on dispatch work stations
> Assist firemen to help with converting PDF documents to editable format
> Install CAD workstation updates
> Generate various new employee / other access control / ID cards
> Updated the Police website policy, TAC team policy, manual, etc
> Install new secondary RDP and TCM Imaging Server in IT Server Room Rack
> Misc. Printer supply and end user support
> Assisted Utility Billing with bill print/outsourced questions
> Deployed additional iPad devices for Fire / update existing processes for notifications
<HR>
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes of employees
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman's com
> Review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on year end
> Prepare statistical sections for CAFR
> Worked on Fixed assets for Audit
> Worked on bank statements
> Review CDBG budget amendments
> Completed 425's for CDBG
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
> November 2, News Star Editorial Board Meeting
> November 2-4, NBHA Barrel Racing
> November 3, Holiday Diva Soiree
> Staff work during the week tearing down from previous events and set up for upcoming events
> Repaired horse stalls, and maintenance to grounds
* SC&CDA Board Meeting
> Patterson & Associates Construction award bid for roof replacement, siding, and gutter on four
(4) comfort stations in the amount of $47,019.00
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 135 emergency calls: Breakdown of calls: Fires - 6, Rescue/EMS - 92, Service
Calls - 6, Good Intent Calls - 16, False Alarms - 7, and Hazardous Conditions - 7
* Training
> Probationary Fire Fighter 30 Day Skills
> Seven (7) probationary Fire Fighters reported for Orientation and Training on October 5, 2012
<HR>
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Performed EOC radio tests on Wednesday morning
> Repaired 2 Radios for Fire Department and 1 radio for Police Department
> Fixed 2 Spot lights on vehicles for Police Department
> Participated in the new radio certification and acceptance testing for OKWIN in Muskogee
> Replaced 2 strobe lights and installed an in-vehicle battery charger for radio in SMA vehicles
* Emergency Management Technician
> Continued working on final grant report and the 2013 application along with the project reports.
> Submitted information on behalf of the LEPC to State for scholarship for one person to attend
the HotZone (hazardous materials) conference in Houston
> Troubleshoot phone problem in dispatch; called vendor to perform repair
> Coordinate with AT & T for work on repair/replacement of circuit for an outdoor warning siren
> Met with employees regarding their Hepatitis B status, updated files as needed. Coordinated
shots & testing with hospital & departments.
> Updated contact information with Dispatch
> Assigned address for a city park.
* Emergency Management Director
> Attended Board of County Commissioners Meeting on Monday afternoon
> Participated in Emergency Management group radio test on Tuesday night
> Met with Disaster Service Specialist for American Red Cross to discuss preparedness activities
> Participated in the new radio certification/acceptance testing for OKWIN in Muskogee
> Received, reviewed, and filed Hazardous Materials site inventory on behalf of LEPC
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 133
> Total Citations: 91 / Handwritten Citations: 51 / E-Citations: 40 (43.96%)
> Arrests: 49
> Halloween Patrol
> Closed down Dietrich's Bar with ABLE Commission; seized liquor and beer
> Patrol unit vandalized - three suspects apprehended/charges pending DA's office
> Homicide solved at 709 E. 11th - suspect in custody
> Traffic Checkpoints: two DUI arrests, one pursuit with drug arrest, four vehicles impounded
* Dispatch
> Managed 1754 calls for service (Police/Fire/EMS)
* COPs Grant Program
> Worked School zones, Drug tips, mall patrol, and assisted with Community events at 1315 N.
McKinley, and United Way
> Assisted evening and day shift patrol
> 13 arrests, 18 warrants, 6 citations, and 2 impounds
> Worked Warrant sweep with county and Shawnee city Marshalls
> Assisted with the ABLE project shut down of Dietrich's, recovered four kegs of beer, over 30
cases of beer, several cases of liquor, and cash
> Assisted CID with Homicide investigation
> Arrested subject breaking into cars for possession of CDS and drug paraphernalia, seized small
amount of liquid and crystal meth, and a sawed off shotgun
> Safety checkpoints in Shawnee
* CID
> 52 Cases Forwarded to CID for Review
> 5 Felony Cases Assigned / No Misdemeanor Case Assigned
> 6 Other Case Assigned
> 5 Felony Cases Cleared / 4 Other Cases Cleared
> 2 Felony Cases Filed through the DA's Office
> 2 Arrests Made
> Homicide Case solved 709 E. 11th
* Accreditation: Lt. King-Accreditation Manager
> Working on proofs for compliance
> Continuing with In-Service policy training on all shifts.
> Conduct Basic Supervision Training for CLEET on 11-1-2012
> Nuisance alarms letters distributed for the week: 1
> Number of Calls: 3
* Evidence
> Number of evidence items brought in: 37
> Number of evidence items released: 10
> Number of evidence disposition files/cases cleared: 2
* Staff
> Police positions-59 / 2 open positions / 1 officer attending academy / 1 officer on light duty / 55
officers available
> Dispatch positions-13 / 6 available for service / 6 in training / one open position
> Animal Control Positions-4 / 4 available for service
* Animal Control
>Calls Responded to: 72 >Impounded animals: 24 >Animals reclaimed: 3 >Animals adopted: 3
Tuesday, November 13, 2012
Trash collection-Thanksgiving Holiday schedule.
Central Disposal will run Thursday, November 22nd's trash collection route on Friday, November 23rd. Friday's normal route will be run on Saturday, November 24th. <br>
<br>
Happy Holidays.
<br>
Happy Holidays.
Friday, November 9, 2012
City Hall Offices Closed Monday Nov 12 for Veterans Day
Shawnee City Hall offices will be closed on Monday, November 12th in observance of Veterans Day. City Hall offices will re-open on Tuesday, November 13th. For more information about Veterans day be sure to visit the wiki at http://en.wikipedia.org/wiki/Veterans_Day
Watch OBU Basketball Saturday 11/10 on local Ch30 or Live Streaming
The OBU Basketball team will be on local ch30 and streaming on the live stream at http://www.ShawneeOK.org/Live starting at 1:30pm on Saturday, November 10th. OBU Womens and Men will be playing again the Manhatten Christian College teams. Womens start at 1:30pm, Mens at 3:30pm.
Staff Activity Report for October 21-27, 2012
ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department
* Airport Trails Project
> Project is out for bids and the Bid Opening is scheduled for November 5, 2012. A Pre-Bid meeting was held, and eleven contractors (bidders) were in attendance. This project will be a complete removal and replacement of the existing trail(s) around the Airport, and trail widened to 10 feet, approximately 3.75 miles of trail. Bid opening for the project is scheduled for November 5, 2012.
* Bryan & Independence Intersection Traffic Signal Project
> Project construction started October 1, 2012 and subcontractor (Rudy Construction) is proceeding with the widening portion of the project. Project was awarded to Traffic & Lighting Systems in the amount of $198,562.60. Work is approximately 80% complete.
* Federal Street Bridge Repair Project
> City Staff has begun preparing plans and bid documents for the repair of the Federal Street Bridge over the railroad tracks. Final plans were completed and sent to BNSF for comments, and the BNSF is going to require us to fence off the overpass so that a passerby would not be able to throw stuff down onto the railroad tracks. At the November 5, 2012 City Commission meeting we will request authorization to advertise the project for bids, with the Bid Opening scheduled for December 3, 2012.
* Bell Street Streetscape Project (from Farrall to 7th Street)
> Field survey work and preliminary plans have been completed. Plans sent to OG&E for proposal of decorative lighting to be placed along the east side of Bell Street. Enhanced crosswalk at Bell & Farrall will be submitted to ODOT for review and comments although ODOTs traffic/pedestrian study received on October 25, 2012 stated that the traffic study found that no volume warrants were met. Anticipate having final construction plans to advertise project by mid-January 2013.
* Expo Parking Lot Improvements (no change on project this week)
> CGC, LLC has completed all work under the contract and project will be taken to City Commission at their November 5, 2012 Commission Meeting to accept the project and placing maintenance bonds into effect. Original contract bid was at $1,696,850.00 and final as-built construction costs paid to Contractor was at 1,645,631.93 ($51,218.07 under original contract price).
* Rehab Asphalt Streets Project (FY11-12) (no change on project this week)
> Project was awarded to Nash Construction in the amount of $589,090.00. Contractor began on 45th Street (Leo to Kickapoo) and completed that work; however, a few areas were rough and not as smooth riding as needed to be. City employed testing lab to determine exact areas out of compliance, and those results were given to Contractor to do corrective work to remedy the issue. City has received notification (Thurs. Oct 18th) that Contractor has completed the corrective work and believes street is now acceptable. The City will re-employ testing lab to determine if corrective work is in compliance and/or if other areas still need to be addressed. As we are now approaching the late fall-early winter timeframe of the year, staff will be recommending to hold off on proceeding with the current contract and to rebid the project after the first of the year. This is our annual asphalt streets maintenance contract and streets identified for milling and overlaying are Independence from Kickapoo to Airport Drive, Independence from Park to Broadway, MacArthur from Leo to Acme, and 45th Street from Kickapoo to Leo.
* Rehab Concrete Streets Project (FY11-12) (no change on project this week)
> City Commission awarded the project to All Roads in the amount of $387,409.00. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced. Focus of this contract will be on Independence from Center to Sequoyah, and work is anticipated to begin the first week in December to coincide with the planned work on Independence just west of Center that the Oklahoma Corporation Commission is proposing to clean up the contaminated area because of gas leakage from the station on the southwest corner of Independence and Center.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance) (no change on project this week)
> Rudy Construction was awarded the project in the amount of $98,624.00. Work on the Project started September 10, 2012 and project is approximately 95% completed. Slope walls and concrete work has been completed, the irrigation system installed, and landscaping plantings are to be placed beginning Wednesday, October 17th taking several days to complete. Remaining work is construction of the "Welcome to Shawnee" decorative sign that will be placed in the median.
* Kickapoo & Kulhbird Lane Safety Improvements (no change on project this week)
> C-P Integrated Services was awarded the project in the amount of $ 54,211.30. Project is 100% complete. Final as-built construction costs have been determined to be at $53,966.24. The Project will be taken for acceptance and placing maintenance bonds into effect at the City Commission November 5th meeting.
* Kickapoo Street Widening Project (no change on project this week)
> ODOT has officially set the Kickapoo Paving Project on their November letting schedule, which means the project will be advertised and the Bid Opening set for November 15, 2012, with Award of Project coming at their Commission meeting of December 3, 2012. Anticipate construction starting by March 2013. Project is estimated to take 18-24 months. Kickapoo will not be closed, and two-way traffic will be maintained at all times. ODOT will handle project advertising, bid opening, bid award, and project administration & inspection. We will assist with inspections during project construction.
Street Department
> Ran Intakes 1 1/2 days
> Repaired valve-cuts at Highland & Florence (8x7), 11th & Cleveland (5x7), and on Kickapoo
in front of the Delta Café (6x6)
> Repaired water-cut at Broadway & Kirk (10x42)
> Cleaned culvert on the north side of Highland next to Shawnee Glass
> Hauled 15 loads of rock from Wewoka to the Public Works Service Center
> Street Sweeper ran 2 days
> Cleaned culvert on MacArthur next to Billy Boys BBQ and Independence by Ace (north side)
> Bladed the following roads: Daley Ln, Terrell Rd, Wolverine Rd, Magnino Rd (south), Post
Office Ln, Pecan Grove (east), Patterson Rd, Clearpond Ln (south), Westech, and Hart Rd
Traffic Control Division
> Painted stop bars, arrows, at Wolverine Rd & Kickapoo and Wolverine Rd & Harrison
> Laid out and painted crosswalks and stop bars on Bell St (Shawnee Mill)
> Set up work zone for Utility Department on Kickapoo
> Repaired parking lot lights
> Removed old guard rails and old wooden poles from Lake Rd Bridge
> Checked north bound signal at 45th & Kickapoo
> Set up work zone for the Utility Department on Kickapoo (Kickapoo Spur - Kirk)
> Recovered work zone for street dept on Kickapoo
> Installed poles for guard rails for Lake Rd Bridge
> Replaced guard rail on Lake Rd Bridge (east bound / south side)
> Straighten 15 signs around town
> Set up drums, flagging, and cones for Boo-on Bell
> Recovered drums for Street Department at Broadway & Kirk
> Checked type I barricades that came in from the field
<HR>
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 4.270 Last week: *MGD - 4.222
> Pumped 1,387,603,000 MG to date compared to 1,349,108,000 MG for same period last year
> Performed routine plant maintenance and water testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.022 **BOD - 9 mg/l ***TSS - 0 mg/l
> Performed regular maintenance on the plant and routine testing
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.406 **BOD - 2.5 mg/l ***TSS - 4.5 mg/l
> 215,000 gallons of bio-solids have been hauled this month
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 125, Water/Sewer Line Locates - 77, Leak Checks - 18, Cut-offs Replaced - 7, Main Breaks Repaired - 2, and Reset Water Meters - 11
> Repaired the following main breaks: Kickapoo & Poplar and 2265 Gray Dove
> Replaced the following meter tiles: 522 S. Chapman and 601 S. Park
* Valve Maintenance (staff of 4)
> Located and performed serviceability check on valves at the following locations: 426 W. Midland, Kennedy & Dewey, Dewey & Wallace, Ridgewood & Philadelphia (x3), Ridgewood & Pennsylvania (x3), Oklahoma & Wallace, and Minnesota & Wallace
> Dug up, raised, and realigned valve boxes at the following locations: 4734 N. Kickapoo
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 21,125 ft. Flushed (year to date) - 803,992 ft.
> Total Service Calls - 38, Sewer Lines Checked -28, Lift Stations Checked - 17, and Emergency Sewer Calls - 5
> Camera inspected the 1800 block of W. MacArthur, placed it on the pipe burst list
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Capital Projects
> Water Line Replacement Project: Midland Street
Bid awarded to Jordan Contractors in the amount of $495,871.00 on September 17, 2012. Traffic control plan has been approved and materials are being delivered to the site. The surveyors will be out to stake the water line and construction should begin next week.
> Utility System Master Plan (no change on project this week)
On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been ordered. This equipment will be utilized for gathering data once received.
> Sanitary Sewer Rehab Project (Pipe Bursting) (no change on project this week)
Budgeted project amount is $1,000,000.00. This project will begin in the Spring of 2013.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff held nuisance abatement hearings and one additional structure was ordered removed.
> Inspections staff remains very busy reviewing new plans and conducting inspections.
> Staff continues work on the zoning code revision process.
> Staff met with the OU Institute for Quality Communities to discuss the downtown project.
> Staff reviewed façade grant applications and prepared award announcements.
> Shawnee Urban Renewal Authority staff conducted project inspections and reviewed
rehabilitation applications.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Working on Park inspections
> Performing various repairs and graffiti removal in several city parks and buildings
> Mowing and weed eating in all areas including the Lake and dams
> Set up for Boo on Bell
> Started pushing/cleaning creeks back from streets
* Cemetery Division (staff of 4)
> one (1) burial last week
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage (Staff of 6)
> 27 units in last week with 42 total repairs to vehicles and equipment
> Processing new trucks for meter readers
> Ordering new truck for Utilities Department
> General servicing and repairs to vehicles and equipment including the Expo Center
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects
> Working on Community Center Tennis Court repurposing (basketball court)
> Looking at the RFQs received for the Municipal Swimming Pool. Will begin interviews on
November 13 and 14, 2012.
> Roofing Project at the Library: final inspection complete, punch list make, mainly cleanup
needed.
> Removal of Floating Fishing Dock has started-new dock to arrive soon
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Hangar 13 Roof Repairs
> Repairs have been made at the roof transition between the main hangar and office area.
> Repairs underway to west side of roof
* Runway Rehabilitation Project (no change on project this week)
> Construction substantially complete
> Full runway open
> Final inspection held on September 25, 2012
> Punch list included addressing grass/sod issues and minor lighting issues: lighting issues have
been addressed and the sodding/seeding is underway.
* Parallel Taxiway Project (no change on project this week)
> All construction complete
> FAA grant will remain open until all seeded areas have established a permanent root system
* Foreign Trade Zone Application (no change on project this week)
> Matthew Weaver reports that the application is under final agency review
* "Oklahoma Certified Site Program - Aerospace Park" (no change on project this week)
> Application is being completed by SEDF and airport staff
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 10/29/12 City Commission Special Call Meeting
> Filed 2 Public Nuisance Liens with the Pottawatomie County Clerk
> Filed 5 Public Nuisance Liens Certifications with Pottawatomie County Treasurer
> Record search at Record Center regarding Wilbanks/city landfill
> City Clerk and Deputy City Clerk attended the Municipal Clerk Y Treasurer Conference in
Stillwater, OK
> Normal routine duties including tort claims, insurance on vehicles and property
* Utility Billing/Customer Service
> Zone 2 cut-off for non-payment (10/24/12)
> Received 5 new trucks for meter readers; lights and equipment being installed
> Routine customer service/billing transactions and issues
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> Discussion in regard to contracted large printer for East Police area
> Research/Scheduled Windows 8 testing system
> Reviewed / Resolved print server resource issues
> Various Fire, HR, Accounting and other basic end user support
> Misc. Printer supply replacements / printer maintenance
> Continued review of CAD workstation issues with CAD Vendor
> Resolved CADCom/Mapping/Sync system outage
> Continued Toughbook system deployment for Police
> Re-service Utility Billing handheld reading device
> Update securities for promoted employees
> Review / restart RDP solution for updates
> Review / restart CADServer for Updates
> Install / tested mReach mobile on RDP server
> Deployed updated iPads to City Commissioners
> Reviewed GIS/Utility Modeling requirements with Utility Director
> Researched licensing options for ArcGIS/Versions/Pricing
> Adjusted various form templates for Action Center
> Meeting with CM and Chiefs reference @Shawnee PD and @Shawnee FD Twitter accounts
> Resolved Kiosk payment file errors for Utility Billing
<HR>
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes of employees
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman's com
> Review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on year end
> Prepare statistical sections for CAFR
> Attended Kiwanis lunch
> Worked on Fixed assets for Audit
> Worked on bank statements
> Prepare budget amendments for CDBG
> Prepare presentation for special call meeting
> Review applicants for accounts payable administrator
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
> October 23, Pottawatomie County Farmers Union, Banquet
> October 25, OG&E Roundtable Discussion
> October 25, OG&E Training
> October 26-28, Wrangler Heartland Tour Barrel Racing
> October 26-28, (BWGOK) Basket Weavers Guild of Oklahoma
* SC&CDA Board Meeting
> Patterson & Associates Construction award bid for roof replacement, siding, and gutter on four
(4) comfort stations in the amount of $47,019.00
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 95 emergency calls: Breakdown of calls: Fires - 3, Rescue/EMS - 69, Service
Calls - 3, Good Intent Calls - 7, False Alarms - 5, Hazardous Conditions - 3, and Special
Incident - 3
* Training
> Probationary Fire Fighter 30 Day Skills
> Seven (7) probationary Fire Fighters reported for Orientation and Training on October 5, 2012
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Repaired wire junction box and speakers for Police Dept. range
> Performed maintenance and repair of emergency command post truck and trailer.
> Began installing new lighting system for emergency command post truck.
> Other various repairs
* Emergency Management Technician
> Received potential new road names for review/approval from County 9-1-1
> Assigned addresses to city parks for setting water meters. Added addresses into INCODE &
notified staff of assignments
> Assigned 3 new addresses (not including above mentioned parks)
> Worked with Utility Billing on correct address for meter set request
> Worked on grant application & report
> Registered 4 storm shelters
> Attended OG&E community roundtable discussion
* Emergency Management Director
> Worked on draft agreement for use of facilities as public storm shelters
> Performed EOC radio tests on Wednesday morning
> Filed NIMS training records received from city employees
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 159
> Total Citations: 118 / Handwritten Citations: 89 / E-Citations: 29 (24.58%)
> Arrests: 36
> Narcotics Search Warrant at 803 N Hobson netted four arrests - one suspect was bit by Police
K-9 while attempting to flee
> Assisted City Marshals with Warrant Sweep operation: 24 total arrests from warrant sweep
seven (7) felonies, five (5) were Pottawatomie County warrants, one (1) Payne County warrant
with an added Possession of Marijuana charge, one (1) Harboring a Fugitive Charge, and
seventeen (17) Misdemeanor arrests; cleared 43 City warrants and one Tecumseh warrant; over
$3300 in fines paid; one (1) Obstruction charge.
> Further breakdown: 19 attempted service, 7 of those are good addresses for further action. 28
of the packets were never taken out of Court room and will be attempted at a later date.
> Boo on Bell Patrols Friday and Saturday evenings
> Assisted CLEET State Police Academy with driving training
* Dispatch
> Managed 1789 calls for service (Police/Fire/EMS)
* COPs Grant Program
> Worked School zones
> Drug tips and follow up on reported drug locations
> Mall patrol
> Assisted evening shift patrol
> 7 arrests, 4 warrants, 3 citations, and 2 impounds
> Recovered 1.5 grams of meth, scales, baggies, pipes, 10 liquid units of meth, 3 grams of
marijuana, 8.5 CDS pill, and paraphernalia
> Four community events: Boy Scouts, Jefferson School, Westside neighborhood watch meeting,
and Boo on Bell
> Followed up on cases and citizens' drug location tips
* CID
> 25 Cases Forwarded to CID for Review
> 8 Felony Cases Assigned / No Misdemeanor Case Assigned
> 1 Other Case Assigned
> 6 Felony Cases Cleared / 1 Misdemeanor Case Cleared
> 13 Felony Cases Filed through the DA's Office
> 2 Misdemeanor Cases Filed
> 4 Arrests Made
> $10,100.00 Total Property Recovered
> 8 No Further Needed (NFN) Cases Being Looked Into
> 4 Pending Assignment (PA) Case
> 1 Call Out
> 6 Assists with Patrol and Other Agencies
> Working 1 Cell Phone Forensic Case for Tecumseh PD
* Accreditation: Lt. King-Accreditation Manager
> Working on proofs for compliance
* Evidence
> Number of evidence items brought in: 63
> Number of evidence items released: 8
> Number of bicycles taken in: 1
> Number of found property items taken in: 18
> Number of drug seizure items taken in: 3
> Amount of drug seizure money taken in: $311.00
> Number of items submitted to the OSBI: 10
> Number items released from OSBI back to the Police Department: 1
> Number of evidence disposition files/cases cleared: 5
* Staff
> Police positions-59 / 2 open positions / 1 officer attending academy / 1 officer on light duty / 55
officers available
> Dispatch positions-13 / 6 available for service / 6 in training / one open position
> Animal Control Positions-4 / 4 available for service
* Animal Control
>Calls Responded to: 71 >Impounded animals: 21 >Animals reclaimed: 3 >Animals adopted: 3
Engineering Department
* Airport Trails Project
> Project is out for bids and the Bid Opening is scheduled for November 5, 2012. A Pre-Bid meeting was held, and eleven contractors (bidders) were in attendance. This project will be a complete removal and replacement of the existing trail(s) around the Airport, and trail widened to 10 feet, approximately 3.75 miles of trail. Bid opening for the project is scheduled for November 5, 2012.
* Bryan & Independence Intersection Traffic Signal Project
> Project construction started October 1, 2012 and subcontractor (Rudy Construction) is proceeding with the widening portion of the project. Project was awarded to Traffic & Lighting Systems in the amount of $198,562.60. Work is approximately 80% complete.
* Federal Street Bridge Repair Project
> City Staff has begun preparing plans and bid documents for the repair of the Federal Street Bridge over the railroad tracks. Final plans were completed and sent to BNSF for comments, and the BNSF is going to require us to fence off the overpass so that a passerby would not be able to throw stuff down onto the railroad tracks. At the November 5, 2012 City Commission meeting we will request authorization to advertise the project for bids, with the Bid Opening scheduled for December 3, 2012.
* Bell Street Streetscape Project (from Farrall to 7th Street)
> Field survey work and preliminary plans have been completed. Plans sent to OG&E for proposal of decorative lighting to be placed along the east side of Bell Street. Enhanced crosswalk at Bell & Farrall will be submitted to ODOT for review and comments although ODOTs traffic/pedestrian study received on October 25, 2012 stated that the traffic study found that no volume warrants were met. Anticipate having final construction plans to advertise project by mid-January 2013.
* Expo Parking Lot Improvements (no change on project this week)
> CGC, LLC has completed all work under the contract and project will be taken to City Commission at their November 5, 2012 Commission Meeting to accept the project and placing maintenance bonds into effect. Original contract bid was at $1,696,850.00 and final as-built construction costs paid to Contractor was at 1,645,631.93 ($51,218.07 under original contract price).
* Rehab Asphalt Streets Project (FY11-12) (no change on project this week)
> Project was awarded to Nash Construction in the amount of $589,090.00. Contractor began on 45th Street (Leo to Kickapoo) and completed that work; however, a few areas were rough and not as smooth riding as needed to be. City employed testing lab to determine exact areas out of compliance, and those results were given to Contractor to do corrective work to remedy the issue. City has received notification (Thurs. Oct 18th) that Contractor has completed the corrective work and believes street is now acceptable. The City will re-employ testing lab to determine if corrective work is in compliance and/or if other areas still need to be addressed. As we are now approaching the late fall-early winter timeframe of the year, staff will be recommending to hold off on proceeding with the current contract and to rebid the project after the first of the year. This is our annual asphalt streets maintenance contract and streets identified for milling and overlaying are Independence from Kickapoo to Airport Drive, Independence from Park to Broadway, MacArthur from Leo to Acme, and 45th Street from Kickapoo to Leo.
* Rehab Concrete Streets Project (FY11-12) (no change on project this week)
> City Commission awarded the project to All Roads in the amount of $387,409.00. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced. Focus of this contract will be on Independence from Center to Sequoyah, and work is anticipated to begin the first week in December to coincide with the planned work on Independence just west of Center that the Oklahoma Corporation Commission is proposing to clean up the contaminated area because of gas leakage from the station on the southwest corner of Independence and Center.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance) (no change on project this week)
> Rudy Construction was awarded the project in the amount of $98,624.00. Work on the Project started September 10, 2012 and project is approximately 95% completed. Slope walls and concrete work has been completed, the irrigation system installed, and landscaping plantings are to be placed beginning Wednesday, October 17th taking several days to complete. Remaining work is construction of the "Welcome to Shawnee" decorative sign that will be placed in the median.
* Kickapoo & Kulhbird Lane Safety Improvements (no change on project this week)
> C-P Integrated Services was awarded the project in the amount of $ 54,211.30. Project is 100% complete. Final as-built construction costs have been determined to be at $53,966.24. The Project will be taken for acceptance and placing maintenance bonds into effect at the City Commission November 5th meeting.
* Kickapoo Street Widening Project (no change on project this week)
> ODOT has officially set the Kickapoo Paving Project on their November letting schedule, which means the project will be advertised and the Bid Opening set for November 15, 2012, with Award of Project coming at their Commission meeting of December 3, 2012. Anticipate construction starting by March 2013. Project is estimated to take 18-24 months. Kickapoo will not be closed, and two-way traffic will be maintained at all times. ODOT will handle project advertising, bid opening, bid award, and project administration & inspection. We will assist with inspections during project construction.
Street Department
> Ran Intakes 1 1/2 days
> Repaired valve-cuts at Highland & Florence (8x7), 11th & Cleveland (5x7), and on Kickapoo
in front of the Delta Café (6x6)
> Repaired water-cut at Broadway & Kirk (10x42)
> Cleaned culvert on the north side of Highland next to Shawnee Glass
> Hauled 15 loads of rock from Wewoka to the Public Works Service Center
> Street Sweeper ran 2 days
> Cleaned culvert on MacArthur next to Billy Boys BBQ and Independence by Ace (north side)
> Bladed the following roads: Daley Ln, Terrell Rd, Wolverine Rd, Magnino Rd (south), Post
Office Ln, Pecan Grove (east), Patterson Rd, Clearpond Ln (south), Westech, and Hart Rd
Traffic Control Division
> Painted stop bars, arrows, at Wolverine Rd & Kickapoo and Wolverine Rd & Harrison
> Laid out and painted crosswalks and stop bars on Bell St (Shawnee Mill)
> Set up work zone for Utility Department on Kickapoo
> Repaired parking lot lights
> Removed old guard rails and old wooden poles from Lake Rd Bridge
> Checked north bound signal at 45th & Kickapoo
> Set up work zone for the Utility Department on Kickapoo (Kickapoo Spur - Kirk)
> Recovered work zone for street dept on Kickapoo
> Installed poles for guard rails for Lake Rd Bridge
> Replaced guard rail on Lake Rd Bridge (east bound / south side)
> Straighten 15 signs around town
> Set up drums, flagging, and cones for Boo-on Bell
> Recovered drums for Street Department at Broadway & Kirk
> Checked type I barricades that came in from the field
<HR>
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 4.270 Last week: *MGD - 4.222
> Pumped 1,387,603,000 MG to date compared to 1,349,108,000 MG for same period last year
> Performed routine plant maintenance and water testing
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.022 **BOD - 9 mg/l ***TSS - 0 mg/l
> Performed regular maintenance on the plant and routine testing
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.406 **BOD - 2.5 mg/l ***TSS - 4.5 mg/l
> 215,000 gallons of bio-solids have been hauled this month
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 125, Water/Sewer Line Locates - 77, Leak Checks - 18, Cut-offs Replaced - 7, Main Breaks Repaired - 2, and Reset Water Meters - 11
> Repaired the following main breaks: Kickapoo & Poplar and 2265 Gray Dove
> Replaced the following meter tiles: 522 S. Chapman and 601 S. Park
* Valve Maintenance (staff of 4)
> Located and performed serviceability check on valves at the following locations: 426 W. Midland, Kennedy & Dewey, Dewey & Wallace, Ridgewood & Philadelphia (x3), Ridgewood & Pennsylvania (x3), Oklahoma & Wallace, and Minnesota & Wallace
> Dug up, raised, and realigned valve boxes at the following locations: 4734 N. Kickapoo
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 21,125 ft. Flushed (year to date) - 803,992 ft.
> Total Service Calls - 38, Sewer Lines Checked -28, Lift Stations Checked - 17, and Emergency Sewer Calls - 5
> Camera inspected the 1800 block of W. MacArthur, placed it on the pipe burst list
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Capital Projects
> Water Line Replacement Project: Midland Street
Bid awarded to Jordan Contractors in the amount of $495,871.00 on September 17, 2012. Traffic control plan has been approved and materials are being delivered to the site. The surveyors will be out to stake the water line and construction should begin next week.
> Utility System Master Plan (no change on project this week)
On June 18, 2012 the Commission authorized the Shawnee Municipal Authority to enter into a contract with SRB (Smith Roberts Baldischwiler, LLC) for an amount to not exceed $549,460. A Notice to Proceed was issued on June 25, 2012. Data loggers have been installed and flow meters have been ordered. This equipment will be utilized for gathering data once received.
> Sanitary Sewer Rehab Project (Pipe Bursting) (no change on project this week)
Budgeted project amount is $1,000,000.00. This project will begin in the Spring of 2013.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff held nuisance abatement hearings and one additional structure was ordered removed.
> Inspections staff remains very busy reviewing new plans and conducting inspections.
> Staff continues work on the zoning code revision process.
> Staff met with the OU Institute for Quality Communities to discuss the downtown project.
> Staff reviewed façade grant applications and prepared award announcements.
> Shawnee Urban Renewal Authority staff conducted project inspections and reviewed
rehabilitation applications.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Working on Park inspections
> Performing various repairs and graffiti removal in several city parks and buildings
> Mowing and weed eating in all areas including the Lake and dams
> Set up for Boo on Bell
> Started pushing/cleaning creeks back from streets
* Cemetery Division (staff of 4)
> one (1) burial last week
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage (Staff of 6)
> 27 units in last week with 42 total repairs to vehicles and equipment
> Processing new trucks for meter readers
> Ordering new truck for Utilities Department
> General servicing and repairs to vehicles and equipment including the Expo Center
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects
> Working on Community Center Tennis Court repurposing (basketball court)
> Looking at the RFQs received for the Municipal Swimming Pool. Will begin interviews on
November 13 and 14, 2012.
> Roofing Project at the Library: final inspection complete, punch list make, mainly cleanup
needed.
> Removal of Floating Fishing Dock has started-new dock to arrive soon
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Hangar 13 Roof Repairs
> Repairs have been made at the roof transition between the main hangar and office area.
> Repairs underway to west side of roof
* Runway Rehabilitation Project (no change on project this week)
> Construction substantially complete
> Full runway open
> Final inspection held on September 25, 2012
> Punch list included addressing grass/sod issues and minor lighting issues: lighting issues have
been addressed and the sodding/seeding is underway.
* Parallel Taxiway Project (no change on project this week)
> All construction complete
> FAA grant will remain open until all seeded areas have established a permanent root system
* Foreign Trade Zone Application (no change on project this week)
> Matthew Weaver reports that the application is under final agency review
* "Oklahoma Certified Site Program - Aerospace Park" (no change on project this week)
> Application is being completed by SEDF and airport staff
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 10/29/12 City Commission Special Call Meeting
> Filed 2 Public Nuisance Liens with the Pottawatomie County Clerk
> Filed 5 Public Nuisance Liens Certifications with Pottawatomie County Treasurer
> Record search at Record Center regarding Wilbanks/city landfill
> City Clerk and Deputy City Clerk attended the Municipal Clerk Y Treasurer Conference in
Stillwater, OK
> Normal routine duties including tort claims, insurance on vehicles and property
* Utility Billing/Customer Service
> Zone 2 cut-off for non-payment (10/24/12)
> Received 5 new trucks for meter readers; lights and equipment being installed
> Routine customer service/billing transactions and issues
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> Discussion in regard to contracted large printer for East Police area
> Research/Scheduled Windows 8 testing system
> Reviewed / Resolved print server resource issues
> Various Fire, HR, Accounting and other basic end user support
> Misc. Printer supply replacements / printer maintenance
> Continued review of CAD workstation issues with CAD Vendor
> Resolved CADCom/Mapping/Sync system outage
> Continued Toughbook system deployment for Police
> Re-service Utility Billing handheld reading device
> Update securities for promoted employees
> Review / restart RDP solution for updates
> Review / restart CADServer for Updates
> Install / tested mReach mobile on RDP server
> Deployed updated iPads to City Commissioners
> Reviewed GIS/Utility Modeling requirements with Utility Director
> Researched licensing options for ArcGIS/Versions/Pricing
> Adjusted various form templates for Action Center
> Meeting with CM and Chiefs reference @Shawnee PD and @Shawnee FD Twitter accounts
> Resolved Kiosk payment file errors for Utility Billing
<HR>
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes of employees
> Processing insurance status changes/retirements/resignations
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman's com
> Review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on year end
> Prepare statistical sections for CAFR
> Attended Kiwanis lunch
> Worked on Fixed assets for Audit
> Worked on bank statements
> Prepare budget amendments for CDBG
> Prepare presentation for special call meeting
> Review applicants for accounts payable administrator
<HR>
EXPOSITION CENTER/Mike Jackson, Operations Manager
> October 23, Pottawatomie County Farmers Union, Banquet
> October 25, OG&E Roundtable Discussion
> October 25, OG&E Training
> October 26-28, Wrangler Heartland Tour Barrel Racing
> October 26-28, (BWGOK) Basket Weavers Guild of Oklahoma
* SC&CDA Board Meeting
> Patterson & Associates Construction award bid for roof replacement, siding, and gutter on four
(4) comfort stations in the amount of $47,019.00
<HR>
FIRE DEPARTMENT/David Short, Chief
* Suppression
> Responded to 95 emergency calls: Breakdown of calls: Fires - 3, Rescue/EMS - 69, Service
Calls - 3, Good Intent Calls - 7, False Alarms - 5, Hazardous Conditions - 3, and Special
Incident - 3
* Training
> Probationary Fire Fighter 30 Day Skills
> Seven (7) probationary Fire Fighters reported for Orientation and Training on October 5, 2012
EMERGENCY MANAGEMENT/Don Lynch, Director
* Communications Technician
> Repaired wire junction box and speakers for Police Dept. range
> Performed maintenance and repair of emergency command post truck and trailer.
> Began installing new lighting system for emergency command post truck.
> Other various repairs
* Emergency Management Technician
> Received potential new road names for review/approval from County 9-1-1
> Assigned addresses to city parks for setting water meters. Added addresses into INCODE &
notified staff of assignments
> Assigned 3 new addresses (not including above mentioned parks)
> Worked with Utility Billing on correct address for meter set request
> Worked on grant application & report
> Registered 4 storm shelters
> Attended OG&E community roundtable discussion
* Emergency Management Director
> Worked on draft agreement for use of facilities as public storm shelters
> Performed EOC radio tests on Wednesday morning
> Filed NIMS training records received from city employees
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 159
> Total Citations: 118 / Handwritten Citations: 89 / E-Citations: 29 (24.58%)
> Arrests: 36
> Narcotics Search Warrant at 803 N Hobson netted four arrests - one suspect was bit by Police
K-9 while attempting to flee
> Assisted City Marshals with Warrant Sweep operation: 24 total arrests from warrant sweep
seven (7) felonies, five (5) were Pottawatomie County warrants, one (1) Payne County warrant
with an added Possession of Marijuana charge, one (1) Harboring a Fugitive Charge, and
seventeen (17) Misdemeanor arrests; cleared 43 City warrants and one Tecumseh warrant; over
$3300 in fines paid; one (1) Obstruction charge.
> Further breakdown: 19 attempted service, 7 of those are good addresses for further action. 28
of the packets were never taken out of Court room and will be attempted at a later date.
> Boo on Bell Patrols Friday and Saturday evenings
> Assisted CLEET State Police Academy with driving training
* Dispatch
> Managed 1789 calls for service (Police/Fire/EMS)
* COPs Grant Program
> Worked School zones
> Drug tips and follow up on reported drug locations
> Mall patrol
> Assisted evening shift patrol
> 7 arrests, 4 warrants, 3 citations, and 2 impounds
> Recovered 1.5 grams of meth, scales, baggies, pipes, 10 liquid units of meth, 3 grams of
marijuana, 8.5 CDS pill, and paraphernalia
> Four community events: Boy Scouts, Jefferson School, Westside neighborhood watch meeting,
and Boo on Bell
> Followed up on cases and citizens' drug location tips
* CID
> 25 Cases Forwarded to CID for Review
> 8 Felony Cases Assigned / No Misdemeanor Case Assigned
> 1 Other Case Assigned
> 6 Felony Cases Cleared / 1 Misdemeanor Case Cleared
> 13 Felony Cases Filed through the DA's Office
> 2 Misdemeanor Cases Filed
> 4 Arrests Made
> $10,100.00 Total Property Recovered
> 8 No Further Needed (NFN) Cases Being Looked Into
> 4 Pending Assignment (PA) Case
> 1 Call Out
> 6 Assists with Patrol and Other Agencies
> Working 1 Cell Phone Forensic Case for Tecumseh PD
* Accreditation: Lt. King-Accreditation Manager
> Working on proofs for compliance
* Evidence
> Number of evidence items brought in: 63
> Number of evidence items released: 8
> Number of bicycles taken in: 1
> Number of found property items taken in: 18
> Number of drug seizure items taken in: 3
> Amount of drug seizure money taken in: $311.00
> Number of items submitted to the OSBI: 10
> Number items released from OSBI back to the Police Department: 1
> Number of evidence disposition files/cases cleared: 5
* Staff
> Police positions-59 / 2 open positions / 1 officer attending academy / 1 officer on light duty / 55
officers available
> Dispatch positions-13 / 6 available for service / 6 in training / one open position
> Animal Control Positions-4 / 4 available for service
* Animal Control
>Calls Responded to: 71 >Impounded animals: 21 >Animals reclaimed: 3 >Animals adopted: 3
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