City of Shawnee Oklahoma Update: June 2012

Wednesday, June 27, 2012

Water Line Insurance? Read more here...

Recently it has been brought to the attention of the City of Shawnee that letters have been received by our water and sewer users in regard to "water line insurance". Our customers should understand that this offer is not related to services provided by the City of Shawnee or the Shawnee Municipal Authority. Although it is true that the water line from your water meter to you home is the responsibility of the home owner, this service is something that any local plumber can provide as needed. Additionally water service lines generally have a long life span and are not a high service item. You should consider this information before making any purchase considerations.

Monday, June 25, 2012

Bulk Waste schedule for July 2012.

The curbside Bulk Waste schedule for June 2012 has been posted on our Sanitation Page. Click the link below to view it.

Trash Service will run on Wednesday July 4th 2012.

Central Disposal will run their regular route the week of July 1st. (Including the 4th of July holiday.) Please put your polycarts to your curb as you would normally do on your regular trash day.

Thursday, June 21, 2012

Staff Activity Report for June 10 - 16, 2012

ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director 
Engineering Department 
♦ Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur) 
● City Staff is still in the process of obtaining the additional temporary construction easements and corrected easements that ODOT Officials indicate need to be obtained. We have now secured 32 of the 35 property parcels of those additional corrective easements and temporary construction easements. We are turning in the filed easements and documentation that we have to ODOT this Friday, June 22nd. Of the 3 remaining properties, one has been foreclosed on and is coming up for a Sheriff's Sale on a date yet to be determined. The other 2 remaining parcels may need to have the City take legal action to secure them. ODOT has indicated that EST, Inc (ODOT's consultant engineering firm that has designed the project) is completed, and ODOT will let the project for bids as soon as the City acquires the additional easements ODOT's consultant now says we need. 
♦ Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance) 
● Final Plans were approved by ODOT and Project is currently out for bids. Bid Opening is scheduled for July 16, 2012. A Pre-Bid Meeting has been scheduled for June 27, 2012 with ODOT officials and all plan-holders interested in bidding project. The median just south of I-40 and north of Gordon Cooper VoTech entrance is to have the concrete removed and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings. 
♦ Expo Parking Lot Improvements 
● Project was awarded to CGC, LLC in the amount of $1,696,850. Project is approximately 90% completed. Work on the project is in full progress as Contractor is hurrying to meet deadline of having project completed a week before Rodeo Time!! Landscaping and irrigation of the west parking lot is to be included in the project due to action taken by the City Commission at their April 2, 2012 meeting authorizing a Change Order for landscaping and irrigation system, approximate cost of landscaping & irrigation is at $136,000. 
♦ Lake Road Bridge Repair Project 
● Project is complete and both lanes opened to traffic. Bridge surfacing is 100% better and smoother rideable deck than previous condition. Staff will be measuring up quantities of work to determine final as-built construction costs. 
♦ Gordon Cooper Bridge (southbound lanes) 
● Work has started on the Project and is approximately 40% completed. Funding for this Project has been provided by the Citizen Potawatomi Nation (CPN). The City and CPN entered into an Agreement to provide funding to repair and resurface the bridge deck for the southbound two lanes of the bridge. Specifications, bid documents, and plans had been completed by the City, and the CPN let the project for bids. The low bid on the project was PbX Corporation in the amount of $417,000. Project is anticipated to be completed by first week in August. 
♦ Kickapoo & Kulhbird Lane Safety Improvements 
● Design plans have been completed by City Engineering and let for bids. Bid Opening was on June 18, 2012 with the apparent low bid by C-P Integrated Services in the amount of $ 54,211.30. Bids are under review and recommendation will be made at the City Commission meeting of July 2, 2012. Anticipate construction starting by the first week in August. 
♦ Bryan & Independence Intersection Traffic Signal Project 
● Design plans were prepared by City Engineering and let for bids. Bid Opening was on June 18, 2012 with the apparent low bid by Traffic & Lighting Systems in the amount of $198,562.60. Staff will be reviewing bids and will make a recommendation of award to the City Commission at their July 2, 2012 meeting. Anticipate work starting on this project first week in August. 
♦ Bell & Farrall Street Return Modification 
● Shawnee Milling is in the process of widening the northwest corner of Bell & Farrall, relocating the curb and drainage inlet, making the radius return larger for better truck traffic movements. This modification will make it easier for trucks turning onto Farrall without having to turn wide onto Farrall taking up two lanes of traffic. Shawnee Milling is paying 100% of the construction costs for this modification. 
♦ Rehab Asphalt Streets Project (FY11-12) 
● Bids were opened at the June 18th City Commission meeting, with the apparent low bid by Nash Construction in the amount of $589,090.00. Bids are under review and a recommendation will be made at the July 2, 2012 Commission meeting. This is our annual asphalt streets maintenance contract and streets identified for milling and overlaying are Independence from Kickapoo to Airport Drive, Independence from Park to Broadway, MacArthur from Leo to Acme, 45th Street from Kickapoo to Leo, and Bradley from Center to Bryan. Anticipate construction beginning by first week in August. 
♦ Rehab Concrete Streets Project (FY11-12) 
● Bids opened at the June 18th City Commission meeting with the apparent low bid by All Roads Paving in the amount of $387,409.00. Bids are under review and a recommendation will be made at the July 2, 2012 Commission meeting. This is our annual concrete streets maintenance contract whereby badly broken and cracked concrete panels are removed and replaced. Focus of this contract will be on Independence from Center to Sequoyah. 
Traffic Control Department 
● Checked pedestrian heads for burn outs 
● Installed adopt a road signs on Northridge and on Mall Drive 
● Recovered barricades from First Friday Event 
● Reset stop bar at I-40 & Kickapoo 
● Replaced street marker for Kulbyrd & Kickapoo and Leo & MacArthur 
● Replaced stop sign at Dunbar & Beard and Wayne & Center 
● Repaired loop for southbound left turn signal at Main & Harrison 
● Replaced pedestrian push button on MacArthur & Harrison and 10th & Harrison 
● Cleared tall grass & weeds from guard rail at Dewey & Leo 
● Assisted Street Department with concrete at the Expo Center (2 days) 
Traffic Control (continued) 
● Reset the following intersections on flash: Kickapoo Spur & Kickapoo, Bell & Main, Union & Main, Kickapoo & MacArthur, and Highland & Harrison 
● Set out barricades, drums, flagging for the JuneTeeth Parade 
● Worked on type I and type III barricades 
● Ran street sweeper on route 8 & 9 
Street Department 
● Removed concrete panels at the Expo Center (725x14) 
● Replaced concrete panels at the Expo Center (432x14) 
● Removed 35 ft. of curb and gutter at the Expo Center 
● Removed gate at the Expo Center 
● Bladed lake roads: N. Walker, Pecan Road east and west, and Ingram Road 
● Ran Intakes 1/2 day 
<HR> 
UTILITY DEPARTMENT/Jim Bierd, Director 
♦ Water Treatment Plant (Staff of 10) 
● Average production: *MGD  4.028 Last week: *MGD  4.091 
● Pumped 651,386,000 MG to date compared to 621,719,000 MG for same period last year 
● Performed routine plant maintenance 
*MGD: Million Gallons Daily 
♦ Southside Wastewater Treatment Plant (Staff of 7) 
● Flows averaged: *MGD  1.144 **BOD  9 mg/l ***TSS  5 
● Performed regular maintenance on the plant 
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids 
♦ Northside Wastewater Treatment Plant (Staff of 7) 
● Flows averaged: *MGD  1.512 **BOD  2.2 mg/l ***TSS  2.1 
● Hauled 66,000 gallons of bio-solids for June 
● Performed regular maintenance on the plant and mowed 
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids 
♦ Water Distribution (Staff of 11) 
● Service Calls  57, Water/Sewer Line Locates  36, Leak Checks  16, Cut-offs Replaced  7, 
Main Breaks Repaired  1, and Reset Water Meters  10 
● Completed installation of the 2" water line from Leo to Dockery ball field. 
● Worked shop tickets 
♦ Wastewater Collection (Staff of 7) 
● Sewer lines flushed  15,950 ft. Flushed (year to date)  471,242 ft. 
● Total Service Calls  38, Sewer Lines Checked  25, Emergency Sewer Calls  1, and Lift 
Stations Checked  22 
● Worked on the preventative maintenance flusher list and maintenance on Lift Stations 
♦ Construction Inspector 
● Tri-Star has pipe bursted 700 ft. of sewer line just west of Pottenger starting at the manhole south of Ridgewood going south to the dead end. Services are being connected. Tri-Star is waiting on the arrival of a 4 inch push cam in order to locate services on the 4 inch lines north of Drummond and Severn. 
♦ Capital Projects 
● Water Line Replacement 
Lakeview Estates: Minnesota, Franklin, and Hughes Circle 
Budgeted project amount $500,000.00. Bids were awarded on June 4, 2012 to Jordan Contractors in the amount of $257,875.00. Plans, specifications, site and hydraulic evaluation report prepared by The Land Run Group, LLC., Shawnee, Oklahoma. A permit to construct has been submitted to Department of Environmental Quality on the project. 
Midland Street: between Kickapoo & Airport Drive and between Midland & Franklin 
The Land Run Group, LLC., Shawnee, Oklahoma are currently in the process of preparing plans, specifications, and estimated project cost. 
● Airport Sewer Lift Station Rehab 
Budgeted project amount $70,000.00. Actual project cost $139,918.00. Project was awarded to Slattery Construction, Woodward, Oklahoma. The Notice to Proceed was issued on March 23, 2012 with 90 days completion, approximate project date of completion is June 25, 2012. The completion date on this project has been extended until July 31, 2012. 
● Sanitary Sewer Rehab Project/Pipe Bursting (Various Locations) 
Budgeted project amount $500,000.00. This project has been awarded to Tri-Star Utilities, Inc., Independence, Kansas. The Notice to Proceed was issued on February 16, 2012 with 180 days for project completion with approximate date of completion August 16, 2012. They have completed the sidewalk and retaining wall at 16 E. Drummond Street between Broadway & Union. Presently, 3900 ft. of pipe has been pulled and eighty-one (81) services hooked up. 
Additionally, there were two emergency point repairs on the 24" sewer main at Farrall and McKinley next to railroad tracks. To date, there have been six bursted lines and two point repairs on the project. Project is 50% complete. 
● Mounted CCTV Multi-Conductor Inspection System (Camera Inspection Truck) 
Budgeted project amount $175,000.00. Actual cost $109,786.00 awarded to Baker Equipment, Edmond, Oklahoma. The Notice of Award was issued on January 18, 2012. The estimated date of delivery on truck is scheduled for June 2012. 
● Valve Insertion Equipment 
Budgeted project amount $35,000.00. Insta-Valve Unit was purchased from Hydra-Stop, Alsip, IL for $37,500.00 on December 16, 2011. Twenty-two inserta-valves were purchased for $63,339.20 on January 13, 2012. On April 23, 2012, an additional twenty-nine inserta valves were ordered for installation at $89,619.30 with an approximate delivery date of May 7, 2012. As of this date, twenty-nine valves have been installed in previously identified problem areas. 
● Land Application Apparatus (Sludge Truck) 
Budgeted project amount $350,000. Actual cost $304,341.00. Project awarded to Quality Truck & Equipment Company, Bloomington, IL on October 2011. Estimated date of delivery scheduled for July 2012, because manufacturer will not build truck until beginning of the new line of production that will begin middle of May. 
<HR> 
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director 
♦ Planning 
● Staff attended various meetings including the monthly SEDF meeting 
● Staff held nuisance abatement hearings and ordered two additional structures removed 
● Staff continued work on a grant application to beautify Shawnee 
● Commercial and residential permit intake was up 
● Staff prepared materials for the City Commission meeting 
♦ Shawnee Urban Renewal Authority 
● Staff attended census training 
● Placed two projects for bid 
● Inspection for future projects was completed 
<HR> 
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations 
♦ Parks Maintenance Division (Staff of 10) 
● Daily cleanup route on Main Street and in city parks 
● Completing Park inspections 
● Performing various repairs and graffiti removal in several city parks and buildings 
● Mowing and weed eating in all areas 
● Mosquito control every Tuesday and Thursday evening weather permitting 
● Daily Municipal Pool operations 
● Installation of water line at Dockery is complete 
● Setup and removal of equipment for the JuneTeenth Celebration 
♦ Cemetery Division (staff of 4) 
● 2 burials last week 
● Leveling markers, herbicide spraying, mowing, and weed eating 
♦ Central Garage (Staff of 6) 
● 25 units in last week with 39 total repairs to vehicles and equipment 
● Training has begun for EVT and ASE 
● Exploring the possible use of CNG/Propane vehicles for city fleet 
♦ Current Projects 
● Lake #1 fishing dock is closed due to storm damage, no date for reopening. Budget for new 
dock in FY 12-13 
● Writing specifications for the Floating Fishing Dock on Lake #1 
● Working on various projects on Lake #1 
● AC repair at City Hall and new AC at Auditorium (Estimates have been received) 
<HR> 
AIRPORT/Rex Hennen, Assistant Airport Manager 
♦ Airport Advisory Board 
● Monthly meeting will be held at 5:30 p.m., June 20, 2012 in the Airport Terminal 
♦ Parallel Taxiway Project 
● All construction complete and final inspection was held Tuesday, September 6 
● Punch list items have been addressed 
● FAA grant will remain open until all seeded areas have established a permanent root system. 
● Portion of payment for seeding being withheld from contractor until grass established 
Contractor has completed reseeding/sodding the bare areas 
● A small area of the new apron paving has settled. Contractor is preparing a proposal to correct 
the situation 
♦ Runway Rehabilitation Project 
● FAA Grant: $3, 524,477 and the OAC Grant: $221,006 
● Phase I construction underway: 
˚ Complete removal/replacement of east side of the south 1,700 ft. of the runway (Removal has 
been completed) 
˚ Overlay/strengthening of south 3,000 feet of the runway 
˚ Subgrade has been stabilized with lime 
˚ Placement of aggregate base is complete 
Runway Rehabilitation Project (continued) 
˚ Placement of asphalt leveling course is complete 
˚ Placement of fabric and surface course is complete 
˚ Installation of runway edge lighting is underway 
● Installation of LED runway lights: electrical conduit and concrete bases for lights are being 
installed 
● Grading of safety areas 
● Sodding and runway striping are scheduled to begin this week 
♦ Foreign Trade Zone Application 
● Matthew Weaver reports that the application is under final review and approval is imminent. 
♦ Department of Commerce "Oklahoma Certified Site Program - Aerospace Park" 
● Application is being completion by SEDF and airport staff. 
♦ 2012 Pilots and Pancake Fly-in - Saturday, October 6, 2012 
● Planning for larger air show including acrobatic planes 
<HR> 
EXPOSITION CENTER/Mike Jackson, Operations Manager 
♦ IFYR 2012 (entries as of June 21, 2012) 
● 983 contestant 
● 1,700 event entries 
● States - 31 Canada - 3 
<HR> 
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk 
♦ City Clerk 
● Preparation of 6/18/12 City Commission meeting agenda 
● Prepared new contract with COCAA/COTS 
● Normal routine duties including tort claims, insurance on vehicles and property 
♦ Utility Billing/Customer Service 
● Zone 1 cut-off (6/13/12) 
● Continue last minute preparations for Homeland kiosk. 
● Routine customer service/billing transactions and issues 
● Worked with IT and TPSi to establish QR codes on water bills 
<HR> 
HUMAN RESOURCES/Tammy Johnson, Director 
● Processing evaluations/PAA's for status changes/retirements/resignations 
● Processing insurance status changes/retirements/resignations 
● Processing Open Enrollment paperwork 
● Updating/maintaining employee records for insurance 
● Processing monthly reports for workman's comp and review and attend WC case proceedings 
● Processing new employee insurance/retirement/new hire paperwork 
● Conducting interviews for open positions 
● Observe crews in the field for safe work procedures 
● Processing items for compensation study 
<HR> 
FINANCE DEPARTMENT/Cynthia Sementelli, Finance 
● Prepared monthly sales tax report 
● Worked on budget presentation and budget memo 
● Worked on budget summary 
● Prepared budget amendments 
<HR> 
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer 
● +49 New Incidents / -32 Resolved = +17 Incidents Gain/(loss) 176 open incidents 
● Printer supply order, UPS quotes and follow ups 
● Resolved Agenda Server service issue 
● Updated Police Mobile systems 
● Assist Financial auditors with Internet access, Incode, and Application Xtender. 
● Enter various Help Requests that were emailed instead of direct form input 
● Reset password for Police officers / assist with RDP login and Police RMS 
● Assist Police records with using "aliases" options again 
● Work on Police Mobile unit deployments 
● Resolve printer spooler issues for employees 
● Change / Update tape archive 
● Re-submit e-Citation supervisor/prosecutor approval process, pricing and documentation to City 
Attorney 
● Broadcast, Produced and Published PAVE forums 
● Produced and published City Commission meeting 
● Reviewed quality control issues with e-Citation imports / court responsibilities 
● Reviewed paperless form options / iPad solutions for HR internal forms 
● Replaced streaming media device for Ch30 
<HR> 
FIRE DEPARTMENT/Dru Tischer, Interim Chief 
♦ Suppression 
● Responded to 104 emergency calls: Breakdown of calls: Fires  4, Rescue/EMS  71, 
Hazardous Conditions  3, Service Calls  3, Good Intent Calls  15, and False Alarms  8 
♦ Prevention 
Requested/Administrative Inspections 
● Chandler and Associates, 316 N. Broadway 
Consultations/Meetings 
● Development Review Committee Meeting 
Permits/On-Site Inspections 
● 177 & MacArthur, (open burn) and the Shawnee Community at 804 S. Park, (inflatable) 
<HR> 
EMERGENCY MANAGEMENT/Don Lynch, Director 
● The Pottawatomie County Amateur Radio Club met in the EOC on Tuesday night 
● EM Radio test performed on Tuesday night 
● Community Warning Devices were silently tested at Noon on Wednesday 
● Storm Spotter Team met in the EOC on Thursday night 
♦ Communications Technician 
● Conducted EOC Radio Tests on Wednesday morning 
● Repaired emergency lights on 2 police vehicles 
● Performed construction work in EOC 
♦ Emergency Management Technician 
● Researched addressing issue with/for developer 
● Coordinated with post office on addressing issues 
● Worked on LEPC meeting information & grants 
● Worked on OBU addresses assigned to buildings & coordinating the changes with the Utility 
Billing Department 
♦ Emergency Management Director 
● Attended the Pott. Co. E-9-1-1 Trust Authority Meeting on Monday morning 
● Attended the Emergency Operations Center Management and Operations training course in 
OKC on Tuesday through Thursday 
● Met with Susan Morris, the new Red Cross Service Center Manager on Friday. Program and 
project status and combined training opportunities were discussed 
<HR> 
POLICE DEPARTMENT/Russ Frantz, Chief 
No report this week/Chief Frantz is on vacation

Advance warning of road construction

This listing will be all road closures and advance warnings of road construction 
.. Please be mindful of possible delays 
.. Traffic Fines DOUBLE in work zones 
.. Do Not Drive through Work Areas. 
You put road crews and yourself in danger 
 
On Monday 6/25/12 curb repair at the drain inlet will be done on the Southwest corner of Independence and Broadway. The turning lane will be closed on Broadway and there will be no left turn allowed off Broadway onto Independence. This will begin at 8am and be complete by 4pm.

Tuesday, June 19, 2012

City announces new Fire Chief: David Short

Shawnee Oklahoma, June 15, 2012 - The City Manager of Shawnee announces the promotion of Mr. David Short to the position of Fire Chief for the City of Shawnee Fire Department. 
 
Chief Short was selected by the City Manager after a 4 month national search for a Fire Chief and after participating in a Fire Chief panel interview process including Chief Randy Olson, Fire Chief, City of Midwest City Ok., Chief Kieth Bryant, Fire Chief, City of Oklahoma City and Chief "Butch" Herring, Fire Chief, City of Ponca City. 
 
Manager McDougal said: "David has the combination of experience, education, determination and interpersonal skills to lead the Shawnee Fire Department into the 21st Century. His dedication, willingness and 24 years of service to the citizens of this great City have prepared him very well for the position. We look forward to working with him as he will be an excellent addition to the City's management team. 
 
Mr. David Short said, "It is an exciting time to have the opportunity to lead a dynamic organization such as the Shawnee Fire Department. I look forward to the future as this department strives to be a great organization serving a great City. 
 
Mr. Short holds a B.A. in Religion from Oklahoma Baptist University.

Monday, June 18, 2012

Staff Activity Report for June 3 - 9, 2012

ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department
* Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)
> City Staff is still in the process of obtaining the additional temporary construction easements and paperwork that ODOT Officials indicated needed to be obtained. We have secured easements from 25 of the 33 property owners thus far, and continue making contact with the other 8 to try to work with them to secure their signatures. ODOT has indicated that EST, Inc (ODOTs consultant engineering firm that has designed the project) is completed and ODOT will let the project for bids as soon as the City acquires the additional easements ODOTs consultant now says is needed.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Final Plans were approved by ODOT and Project is currently out for bids. Bid Opening is scheduled for July 16, 2012. A Pre-Bid Meeting has been scheduled for June 27, 2012 with ODOT officials and all plan-holders interested in bidding project. The median just south of I-40 and north of Gordon Cooper Vo-Tech entrance is to have the concrete removed and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings.
* Expo Parking Lot Improvements
> Project was awarded to CGC, LLC in the amount of $1,696,850. Project is approximately 90% completed. Work on the project is in full progress as Contractor is hurrying to meet deadline of having project completed a week before Rodeo Time!! Landscaping and irrigation of the west parking lot is to be included in the project due to action taken by the City Commission at their April 2, 2012 meeting authorizing a Change Order for landscaping and irrigation system, approximate cost of landscaping & irrigation is at $136,000.
* Gordon Cooper Bridge (southbound lanes)
> Work has started on the Project, and Contractor (PbX Corp) is approximately 15% completed. Funding for this Project has been provided by the Citizen Potawatomi Nation (CPN). The City and Citizen Potawatomi Nation (CPN) entered into an Agreement to provide funding to repair and resurface the bridge deck for the southbound two lanes of the bridge. Specifications, bid documents, and plans had been completed by the City, and the CPN let the project for bids. The low bid on the project was PbX Corporation in the amount of $417,000. Project is anticipated to be completed by first week in August.
<a href=http://www.ShawneeOK.org/Publications/Files/Downtown.JPG target=_blank><img src=http://www.ShawneeOK.org/Publications/Files/Downtown.JPG width=300 border=0 align=right></a>
* Kickapoo & Kulhbird Lane Safety Improvements
> Design plans completed and project currently out for bids. The Bid Opening is scheduled for June 18, 2012.
* Lake Road Bridge Repair Project
> Project was awarded to PbX Corporation in the amount of $630,316.30. Project is completed and both lanes are opened to traffic. Bridge surfacing is 100% better and smoother rideable deck than previous condition. Staff will be measuring up quantities of work to determine final as-built construction costs.
* Bryan & Independence Intersection Traffic Signal Project
> Design plans for the signalization of the intersection have been completed and the project is currently out for bids. The Bid Opening is scheduled for June 18, 2012.
* Bell & Farrall Street Return Modification
> Shawnee Milling is in the process of widening the northwest corner of Bell & Farrall, relocating the curb and drainage inlet, making the radius return larger for better truck traffic movements. This modification will make it easier for trucks turning onto Farrall without having to turn wide onto Farrall taking up two lanes of traffic. Shawnee Milling is paying 100% of the construction costs for this modification.
* Rehab Asphalt Streets Project (FY11-12)
> Project is currently out for bids. The Bid Opening is scheduled for June 18, 2012.
* Rehab Concrete Streets Project (FY11-12)
> This project is a maintenance type project whereby badly broken and cracked concrete paving panels are removed and replaced. Project will be advertised for bids and the Bid Opening scheduled for June 18, 2012. Currently only $350,000 is budgeted for this maintenance project, and the main focus of repairs will be on Independence Street from Center to Sequoyah.
Traffic Control Department
> Ran street sweeper on route 6 & 7
> Replaced "Stop" signs on Garretts Lake Rd and at Acme Rd & Clear Pond Rd
> Installed "No Soliciting" signs at I-40 & Harrison
> Replaced LED for west bound red at Main & Harrison
> Removed tree limbs obscuring view on Highland (Center - Pulaski)
> Tested the following conflict monitors: 45th & Kickapoo, MacArthur & Kickapoo, Union & MacArthur, Federal & Kickapoo, Independence & Kickapoo, Pottenger & Independence, Kennedy & Kickapoo Spur, Pottenger & Kickapoo Spur, Leo & Hwy 177, 45th & Hwy 177, Union & Mall Dr, Airport Dr & MacArthur, Raley & MacArthur, University & Kickapoo, Kickapoo Spur & Kickapoo, Draper & Highland, Wallace & Harrison, Benedict & Kickapoo, Beard & Highland, Broadway & Highland, and Union & Highland
> Replaced flasher at 45th & Hwy 177
> Replaced LED for east bound green at Draper & Highland
> Assisted Street Department with concrete at Expo Center
Street Department
> Streets Department has been at the EXPO reconstructing perimeter road. This is a Priority project to get completed prior to the IFYR.
> Bladed Lake Area roads (various locations)
<hr>
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 4.901 Last week: *MGD - 4.824
> Pumped 616,184,000 MG to date compared to 584,240,000 MG for same period last year
> Performed routine plant maintenance
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.144 **BOD - 11 mg/l ***TSS - 5
> Performed regular maintenance on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.512 **BOD - 2.7 mg/l ***TSS - 2.1
> Hauled 66,000 gallons of bio-solids for June
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 57, Water/Sewer Line Locates - 36, Leak Checks - 8, Cut-offs Replaced - 3,
Main Breaks Repaired - 0, and Reset Water Meters - 4
> Installed 2" water line from Leo to Dockery ball field. Project is 90% complete
> Hauled 20 loads of dirt from the Water Tower to the Police Range
> Tapped 16" water main located at 3930 N. Kickapoo
> Worked shop tickets
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 18,575 ft. Flushed (year to date) - 455,292 ft.
> Total Service Calls - 57, Sewer Lines Checked - 33, Emergency Sewer Calls - 1, and Lift
Stations Checked - 11
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
> Repaired sewer main behind 311 N. Tucker
* Construction Inspector
> Tri-Star has ordered a 4" camera to locate services for the 4" lines north of Drummond and Severn. While waiting for this camera they have moved over to the line west of Pottenger from the manhole north of Highland south to the end of the line.
> Seidl Construction has installed the fire hydrant and laid water line at Grays Addition.
* Capital Projects
> Water Line Replacement
Lakeview Estates: Minnesota, Franklin, and Hughes Circle
Budgeted project amount $500,000.00. Bids were awarded on June 4, 2012 to Jordan Contractors in the amount of $257,875.00. Plans, specifications, site and hydraulic evaluation report prepared by The Land Run Group, LLC., Shawnee, Oklahoma. A permit to construct has been submitted to Department of Environmental Quality on the project.
Midland Street: between Kickapoo & Airport Drive and between Midland & Franklin
The Land Run Group, LLC., Shawnee, Oklahoma are currently in the process of preparing plans, specifications, and estimated project cost.
> Multi-Reservoir Yield & Operations Analysis
Budgeted Project $98,300.00. Actual project cost $98,300.00. Project awarded to CDM (Camp, Dresser, and McKee) in December 2010. Project completed April 2012.Project is 100% complete.
> Sanitary Sewer Rehab Project/Pipe Bursting (Various Locations)
Budgeted project amount $500,000.00. This project has been awarded to Tri-Star Utilities, Inc., Independence, Kansas. The Notice to Proceed was issued on February 16, 2012 with 180 days for project completion with approximate date of completion August 16, 2012. As of this date, there have been four individual pipe bursted lines totaling 2230 feet. Two emergency repairs have been completed, one in the alley south of Pulaski Street between Broadway and Beard and one in the alley east of Tucker between Darrow and Anna. Following the emergency repairs Tri-Star moved to Seneca Street to start the list of line bursts and onto Chapman and 45th. They have completed the sidewalk and retaining wall at 16 E. Drummond Street between Broadway & Union. Presently 470 ft. of pipe has been pulled and six (6) services hooked up. Tri-star spent the week going back to previous jobs on Seneca and Chapman and finished clean up and raking out yards and restoring properties as they were prior to construction. They are currently bursting lines on Severn Street and will continue forward with project as planned.
Additionally, there were two emergency point repairs on the 24" sewer main at Farrall and McKinley next to railroad tracks. To date, there have been five bursted lines and two point repairs on the project. Project is 30% complete.
> Airport Sewer Lift Station Rehab
Budgeted project amount $70,000.00. Actual project cost $139,918.00. Project was awarded to Slattery Construction, Woodward, Oklahoma. The Notice to Proceed was issued on March 23, 2012 with 90 days completion, approximate project date of completion is June 25, 2012.
> Mounted CCTV Multi-Conductor Inspection System (Camera Inspection Truck)
Budgeted project amount $175,000.00. Actual cost $109,786.00 awarded to Baker Equipment, Edmond, Oklahoma. The Notice of Award was issued on January 18, 2012. The estimated date of delivery on truck is scheduled for June 2012.
> Valve Insertion Equipment
Budgeted project amount $35,000.00. Insta-Valve Unit was purchased from Hydra-Stop, Alsip, IL for $37,500.00 on December 16, 2011. Twenty-two inserta-valves were purchased for $63,339.20 on January 13, 2012. On April 23, 2012, an additional twenty-nine inserta valves were ordered for installation at $89,619.30 with an approximate delivery date of May 7, 2012. As of this date, twenty-nine valves have been installed in previously identified problem areas.
> Land Application Apparatus (Sludge Truck)
Budgeted project amount $350,000. Actual cost $304,341.00. Project awarded to Quality Truck & Equipment Company, Bloomington, IL on October 2011. Estimated date of delivery scheduled for July 2012, because manufacturer will not build truck until beginning of the new line of production that will begin middle of May.
<hr>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff prepared and presented materials at the following meetings: Shawnee Planning
Commission, Shawnee City Commission, and the Shawnee Beautification meeting
> Staff continues work on a Tree Grant to beautify Shawnee
> Staff reviewed permit requests and conducted inspections as requested
> Staff processed Lake Lot Lease transfers and renewals
> Nuisance abatement staff prepared reports and notices for upcoming demolition hearings.
> Planning staff continued work on a revised zoning code
* Shawnee Urban Renewal Authority
> CDBG one year Action Plan completed and approved by City Commission and SURA
> Held monthly SURA Board meeting
> Conducted inspections on applicants homes
> Opened bids for demolition and Emergency Assistance projects
<hr>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division (Staff of 10)
> Daily cleanup route on Main Street and in city parks
> Completing Park inspections
> Various repairs and graffiti removal in several city parks and buildings
> Mowing and weed eating in all areas
> Herbicide spraying fence lines
> Mosquito control every Tuesday and Thursday evening weather permitting
> Daily Municipal Pool operations
> Removed and re-installed restroom panels at the Library for HVAC installation
> Installation of water line at Dockery has started
* Cemetery Division (staff of 4)
> No burials last week
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage (Staff of 6)
> 26 units in last week with 30 total repairs to vehicles and equipment
> Training has begun for EVT and ASE
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects
> Lake #1 fishing dock is closed due to storm damage, no date for reopening. Budget for new
dock in FY 12-13
> Writing specifications for the Floating Fishing Dock on Lake #1
> Working on various projects on Lake #1
> Community Center Fire Suppression System installation is near completion
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
<hr>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Monthly meeting was held at 5:30 p.m., May 23, 2012 in the Airport Terminal.
˚ Recommended lease terms for Oklahoma Aviation to present to City Commission for
execution.
˚ In discussions with Enterprise Car Rental to locate their operations at the Airport.
˚ Update of the Airport's Business Plan is underway.
* Parallel Taxiway Project
> All construction complete and final inspection was held Tuesday, September 6
> Punch list items have been addressed.
> FAA grant will remain open until all seeded areas have established a permanent root system.
> Portion of payment for seeding being withheld from contractor until grass established
Contractor has completed reseeding/sodding the bare areas
> A small area of the new apron paving has settled. Contractor is preparing a proposal to correct
the situation.
* Runway Rehabilitation Project
> FAA Grant: $3, 524,477 and the OAC Grant: $221,006
> Phase I construction underway:
˚ Complete removal/replacement of east side of the south 1,700 ft. of the runway (Removal has
been completed)
˚ Overlay/strengthening of south 3,000 feet of the runway
˚ Subgrade has been stabilized with lime
˚ Placement of aggregate base is complete
˚ Placement of asphalt leveling course is complete
˚ Placement of fabric and surface course is complete
˚ Installation of runway edge lighting is underway
> Installation of LED runway lights: electrical conduit and concrete bases for lights are being
installed
> Grading of safety areas
* Foreign Trade Zone Application
> Matthew Weaver reports that the application is under final review and approval is imminent.
* Department of Commerce "Oklahoma Certified Site Program - Aerospace Park"
> Application is being completion by SEDF and airport staff.
* 2012 Pilots and Pancake Fly-in - Saturday, October 6, 2012
> Planning for larger air show including acrobatic planes
<hr>
EXPOSITION CENTER/Mike Jackson, Operations Manager
* IFYR 2012 (entries as of June 14, 2012)
> 964 contestant
> 1,669 event entries
> States - 31 Canada - 3
<hr>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 6/4/12 City Commission Meeting Minutes
> Obtain signatures and distribute contracts to agencies for FY 2012-13
> Filed 25 public nuisance liens with Pottawatomie County Clerk
> Filed 17 lien certifications with Pottawatomie County Treasurer
> Normal routine duties including tort claims, insurance on vehicles, and property
> Met with HR and Finance Department at Records Center to remove storage items
* Utility Billing/Customer Service
> Zone 3 billing (6/4/12)
> Continue last minute preparations for Homeland kiosk and order banners
> Routine customer service/billing transactions and issues
<hr>
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes/retirements/resignations
> Processing insurance status changes/retirements/resignations
> Processing Open Enrollment paperwork
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman's comp and review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
> Processing items for compensation study
<hr>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Working on finalizing FY12-13 budget
> Working with new auditors
<hr>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> 56 New Incidents / 50 Incidents Cleared / 6 gain/loss / 153 Remaining
> Resolved various court support questions, Brazos, etc
> Provided temporary WiFi / Internet access solution for Airport hanger 13
> Setup RDP server / Application Extender for auditors
> Produced / edited 06/04/2012 City Commission Meeting
> Resolved OESC upload issues for Finance
> Developed QR Code for Utility Bill and E-Citations for scan to pay
> Developed analytic code for QR click through for Utility / Citations
> Reviewed iPad mount options in Fire Engines
> Added new users to system / Access Control
> Built warrant export tag data for ALPR system
> Built HotCheck export for US Payments kiosk systems
> Reviewed / setup demo for paperless court processes for TCM/TOP
<hr>
FIRE DEPARTMENT/Dru Tischer, Interim Chief
* Suppression
> Responded to 104 emergency calls: Breakdown of calls: Fires - 3, Rescue/EMS - 71,
Hazardous Conditions - 3, Service Calls - 6, Good Intent Calls - 15, and False Alarms - 5
* Prevention
New Construction Inspections
> Shawnee Community Center, 804 S. Park (fire sprinkler system)
Requested/Administrative Inspections
> First Steps Early Learning Center, 1402 E. Independence
Investigations
> 308 N. Kimberly (structure fire)
Permits/On-Site Inspections
> 42400 Garrett's Lake Road (open burn)
<hr>
EMERGENCY MANAGEMENT/Don Lynch, Director
> Conducted EOC Radio tests on Wednesday morning
> Assisted Pottawatomie County Sheriffs Office with identification of a radio obtained from
arrested suspect
> Prepared radio cache for potential use in mutual aid events
> Worked on Health & Wellness information
> Assisted Public information Officer with ideas for newsletter
> Received the site plan for the Kickapoo Casino & assigned address
> Finalized some addresses with OBU for existing buildings previously addressed all under 1
address. They will start marking each building with identifiers
> Confirmed address for developers on project by Legacy Park
> Registered 2 individual tornado shelters
> Attended the Board of County Commissioners meeting on Monday afternoon
> Participated in conference call with A.T.&T. concerning 9-1-1 fees
> Conducted EM radio test on Tuesday night
> Sent Telephone Replacement RFP notice to vendors and published notice on City Website
> Met with building representative to look at potential alternate public tornado shelter facility
<hr>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> Reports: 85 Total Citations: 70 / Handwritten Citations: 45 / E-Citations: 25 (35.71%)
> Assisted with fallen Sailor funeral
> Arrested lawn mower thieves
> Held police candidate interviews
> Sentinel Class is proceeding and doing well (Police Volunteer Group)
* Dispatch
> Managed 1774 calls for service (Police/Fire/REACT)
* COPS Grant Program
> Special assignment with Task Force
* CID
> 19 Cases Forwarded to CID for Review
> 2 Felony Cases Assigned / 1 Non Felony Case Assigned
> 4 Felony Cases Cleared / 2 Non Felony Cases Cleared
> 5 Felony Charges Filed through DA's Office
> 2 Total Arrests Made
> 3 NFN Cases Being Looked Into
> 1 Call Out
* Accreditation
> Lt King has been assigned the accreditation manager and is working the state accreditation
process for the department
> Number of Accreditation files worked on this week: 8 - ADM 101-102 and OPS 101-106
> List of files sent to Chief's Office for review for the week: OPS 101-106
> Nuisance alarm letters distributed for the week: 2
> Number of Police Reports Taken: 3 Number of Calls: 4
> Assisted Patrol on Tuesday, June 5, 2012 - Funeral
* Evidence
> Number of evidence items brought in: 37 Number of evidence items released: 6
> Number of found property items taken in: 8
> Number of items submitted to OSBI: 9
> Number of items released from OSBI back to the department: 4
> Number of Police Reports Taken: 1 Number of Calls: 2
> Number of evidence disposition files/cases cleared: 1
* Staff
> Police positions-59: 3 open positions / 1 in Field Training Program
> Dispatch positions-12: 9 available for service / 3 in training
> Animal Control Positions-4: 4 available for service

Friday, June 8, 2012

Staff Activity Report for May 27-June 2, 2012

ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department: No status changes on projects this week
* Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)
> City Staff is in the process of obtaining temporary construction easements that ODOT officials submitted to us on May 24, 2012. ODOT has indicated that EST, Inc (ODOTs consultant engineering firm that has designed the project) is completed. ODOT will let the project for bids as soon as the City acquires the additional easements ODOTs consultant now says is needed. City Staff anticipates it will take 3-4 weeks to contact all the property owners and arrange contacts/meetings around their schedules.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Final Plans were approved by ODOT and we received Notice to Proceed with bid letting from ODOT on May 30, 2012. Project will be advertised and also sent to 'plan rooms in OKC and Tulsa. Pre-bid meeting is scheduled for June 27, 2012, and The Bid Opening will be on July 16, 2012 at the City Commission regularly scheduled meeting. The median just south of I-40 and north of Gordon Cooper Vo-Tech entrance is to have the concrete removed and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings.
* Expo Parking Lot Improvements
> Project was awarded to CGC, LLC in the amount of $1,696,850. Project is approximately 85% completed. The east parking lots are completed. Landscaping and irrigation of the west parking lot is to be included in the project due to action taken by the City Commission at their April 2, 2012 meeting authorizing a Change Order for landscaping and irrigation system, approximate cost of landscaping & irrigation is at $136,000.
* Gordon Cooper Bridge (southbound lanes)
> The City and Citizen Potawatomi Nation (CPN) have entered into an Agreement to provide funding to repair and resurface the bridge deck for the southbound two lanes of the bridge. The southbound two lanes are closed, but traffic in both directions will be maintained on the northbound two lanes for the duration of this repair project. Specifications, bid documents, and plans have been completed by the City, and were given to the CPN. The low bid on the project was PbX Corporation and began work on the bridge Wednesday May 23, 2012. Project will take approximately 3 months to complete.
* Kickapoo & Kulhbird Lane Safety Improvements
> Design plans completed and project currently out for bids. The Bid Opening is scheduled for June 18, 2012.
* Lake Road Bridge Repair Project
> Project was awarded to PbX Corporation in the amount of $630,316.30. Currently all deck work has been completed, but bridge is down to one lane while contractor works on repair columns and pier caps from underneath the bridge. All bridge work should be completed by June 8th and opened to two lane traffic. Staff will begin determining final quantities and costs of work from field measurements of work completed.
* Bryan & Independence Intersection Traffic Signal Project
> Design plans for the signalization of the intersection have been completed and the project is currently out for bids. The Bid Opening is scheduled for June 18, 2012.
* Rehab Asphalt Streets Project (FY11-12)
> Project is currently out for bids. The Bid Opening is scheduled for June 18, 2012.
* Rehab Concrete Streets Project (FY11-12)
> This project is a maintenance type project whereby badly broken and cracked concrete paving panels are removed and replaced. Project will be advertised for bids and the Bid Opening scheduled for June 18, 2012. Currently only $350,000 is budgeted for this maintenance project, and the main focus of repairs will be on Independence Street from Center to Sequoyah.
Traffic Control Department
> No update this week
Street Department
> No update this week
<hr>
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 4.824 Last week: *MGD - 4.720
> Pumped 558,258,000 MG to date compared to 518,102,000 MG for same period last year
> Performed routine plant maintenance
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.085 **BOD - 12 mg/l ***TSS - 4
> Performed regular maintenance on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.550 **BOD - 2.4 mg/l ***TSS - 1.9
> Hauled 522,000 gallons of bio-solids for May
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 52, Water/Sewer Line Locates - 29, Leak Checks - 5, Cut-offs Replaced - 6,
Main Breaks Repaired - 0, and Reset Water Meters - 6
> Set 6" water taps for a contractor at 2608 and 2612 N. Leo
> Replaced bolts on 12" leaking valve at 4817 N. Kickapoo
> Doing clean-up and placing top soil where needed following main break repairs
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 21,775 ft. Flushed (year to date) - 436,717 ft.
> Total Service Calls - 23, Sewer Lines Checked - 20, Emergency Sewer Calls - 1, and Lift
Stations Checked - 15
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Construction Inspector
> Tri-Star began doing the point repairs on the 24" sewer main on Thursday, 5/31 at Farrall and McKinley next to railroad tracks. The first repair, the one closest to Farrall appears to be a separation of joints. The other point repair appears to be a hole in the top of the clay sewer line. Once the emergency repairs are complete, they will begin on 4" line between Drummond and Severn Street. Project is 25% complete.
> Cottage Place water bac-t samples came back negative. Job is 100% complete.
> Jordan Construction moved a fire hydrant and valve for the Shawnee Mill located at the corner of Farrall and Bell.
> Grays Addition has started with the location of the existing water line. Water and sewer will be placed on one block cul-de-sac located on the corner of Farrall & Bell.
* Capital Projects
> Multi-Reservoir Yield & Operations Analysis
Budgeted Project $98,300.00. Actual project cost $98,300.00. Project awarded to CDM (Camp, Dresser, and McKee) in December 2010. Project completed April 2012.Project is 100% complete.
> Sanitary Sewer Rehab Project/Pipe Bursting (Various Locations)
Budgeted project amount $500,000.00. This project has been awarded to Tri-Star Utilities, Inc., Independence, Kansas. The Notice to Proceed was issued on February 16, 2012 with 180 days for project completion with approximate date of completion August 16, 2012. As of this date, there have been four individual pipe bursted lines totaling 2230 feet. Two emergency repairs have been completed, one in the alley south of Pulaski Street between Broadway and Beard and one in the alley east of Tucker between Darrow and Anna. Following the emergency repairs Tri-Star moved to Seneca Street to start the list of line bursts and onto Chapman and 45th. They have completed the sidewalk and retaining wall at 16 E. Drummond Street between Broadway & Union. Presently 470 ft. of pipe has been pulled and six (6) services hooked up. Tri-star spent the week going back to previous jobs on Seneca and Chapman and finished clean up and raking out yards and restoring properties as they were prior to construction. They are currently bursting lines on Severn Street and will continue forward with project as planned.
This week Tri-Star is scheduled to complete two emergency point repairs on the 24" sewer main at Farrall and McKinley next to railroad tracks which appears to be a separation of joints. The second is a hole in the top of the clay sewer line. To date, five bursted lines and two point repairs on the project. Once the emergency repairs completed, they will begin working on 4" between Drummond and Severn Street. Project is 25% complete.
> Water Line Replacement
Lakeview Estates: Minnesota, Franklin, and Hughes Circle
Budgeted project amount $500,000.00. On Monday, May 21, 2012 bids were opened, read aloud, and tabled at the Shawnee Commission Meeting. Due to the relative closeness in all bids, all four bidders will be sent questionnaires and all evaluated to determine the best bid. As stated in the specifications, the best bid will be awarded the contract. Item is on agenda for Commission meeting scheduled for June 4, 2012.
Plans, specifications, site and hydraulic evaluation report prepared by The Land Run Group, LLC., Shawnee, Oklahoma. An estimated cost for Lakeview project $143,085.80. A permit to construct is in the process with Department of Environmental Quality for project.
Midland Street: between Kickapoo & Airport Drive and between Midland & Franklin
The Land Run Group, LLC., Shawnee, Oklahoma are currently in the process of preparing plans, specifications, and estimated project cost.
> Airport Sewer Lift Station Rehab
Budgeted project amount $70,000.00. Actual project cost $139,918.00. Project was awarded to Slattery Construction, Woodward, Oklahoma. The Notice to Proceed was issued on March 23, 2012 with 90 days completion, approximate project date of completion is June 25, 2012.
> Mounted CCTV Multi-Conductor Inspection System (Camera Inspection Truck)
Budgeted project amount $175,000.00. Actual cost $109,786.00 awarded to Baker Equipment, Edmond, Oklahoma. The Notice of Award was issued on January 18, 2012. The estimated date of delivery on truck is scheduled for June 2012.
> Valve Insertion Equipment
Budgeted project amount $35,000.00. Insta-Valve Unit was purchased from Hydra-Stop, Alsip, IL for $37,500.00 on December 16, 2011. Twenty-two inserta-valves were purchased for $63,339.20 on January 13, 2012. On April 23, 2012, an additional twenty-nine inserta valves were ordered for installation at $89,619.30 with an approximate delivery date of May 7, 2012. As of this date, twenty-eight have been installed in previously identified problem areas.
> Land Application Apparatus (Sludge Truck)
Budgeted project amount $350,000. Actual cost $304,341.00. Project awarded to Quality Truck & Equipment Company, Bloomington, IL on October 2011. Estimated date of delivery scheduled for July 2012, because manufacturer will not build truck until beginning of the new line of production that will begin middle of May.
<hr>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> Staff prepared packets and information for the following meetings: Planning Commission
regular meeting and the City Commission regular meeting
> Code compliance staff processed Action Center calls and nuisance complaints. Tall grass
complaints have been numerous and overall there are 190 active cases.
> Code compliance staff is compiling dilapidated structure cases for public hearings in July.
> Building inspections staff reviewed newly submitted building permits and conducted numerous
inspections on existing permitted projects.
<hr>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division
> Daily cleanup route on Main Street and in city parks
> Completing Park inspections
> Various repairs and graffiti removal in several city parks and buildings
> Mowing and weed eating in all areas
> Herbicide spraying fence lines
> Mosquito control every Tuesday and Thursday evening weather permitting
> Daily Municipal Pool operations
> Removed and re-installed restroom panels at the Library for HVAC installation
> Installed bricks in Veterans Memorial
> Mowed creek area for the Expo
* Cemetery Division
> Three (3) burials last week
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage
> 24 units in last week with 27 total repairs to vehicles and equipment
> Training has begun for EVT and ASE
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects
> Lake #1 fishing dock is closed due to storm damage, no date for reopening. Budget for new
dock in FY 12-13
> Writing specifications for the Floating Fishing Dock on Lake #1
> Working on various projects on Lake #1
> Community Center Fire Suppression System installation is near completion
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
<hr>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Monthly meeting was held at 5:30 p.m., May 23, 2012 in the Airport Terminal.
˚ Recommended lease terms for Oklahoma Aviation to present to City Commission for
execution.
˚ In discussions with Enterprise Car Rental to locate their operations at the Airport.
˚ Update of the Airport's Business Plan is underway.
* Parallel Taxiway Project
> All construction complete and final inspection was held Tuesday, September 6
> Punch list items have been addressed.
> FAA grant will remain open until all seeded areas have established a permanent root system.
> Portion of payment for seeding being withheld from contractor until grass established
Contractor has completed reseeding/sodding the bare areas
> A small area of the new apron paving has settled. Contractor is preparing a proposal to correct
the situation.
* Runway Rehabilitation Project
> FAA Grant: $3, 524,477 and the OAC Grant: $221,006
> Phase I construction underway:
˚ Complete removal/replacement of east side of the south 1,700 ft. of the runway (Removal has
been completed)
˚ Overlay/strengthening of south 3,000 feet of the runway
˚ Subgrade has been stabilized with lime
˚ Placement of aggregate base is complete.
˚ Placement of asphalt leveling course is complete.
˚ Placement of fabric and surface course is complete.
˚ Installation of runway edge lighting is underway.
> Installation of LED runway lights: electrical conduit and concrete bases for lights being are
installed.
> Grading of safety areas
* Foreign Trade Zone Application
> Matthew Weaver reports that the application is under final review and approval is imminent.
* Department of Commerce "Oklahoma Certified Site Program - Aerospace Park"
> Application is nearing final completion by SEDF and airport staff.
* 2012 Pilots and Pancake Fly-in - Saturday, October 6, 2012
> Planning for larger air show including acrobatic planes
<hr>
EXPOSITION CENTER/Mike Jackson, Operations Manager
* IFYR 2012 (entries as of June 5, 2012)
> 922 contestant
> 1,603 event entries
> States - 28Canada - 3
> Numbers are down from last year and official packets to be fully entered are coming in slow
<hr>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 6/4/12 City Commission Minutes
> Preparation of end of fiscal year annual contracts
> Normal routine duties including tort claims, insurance on vehicles and property
> General record management maintenance at Record Center
* Utility Billing/Customer Service
> Zone 3 cut-off for non-payment of accounts (5/30/12)
> Finalize advertising for Homeland kiosk and order banners
> Routine customer service/billing transactions and issues
<hr>
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes/retirements/resignations
> Processing insurance status changes/retirements/resignations
> Processing Open Enrollment paperwork
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman's comp and review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
> Processing items for compensation study
<hr>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Meet with Rex concerning budget
> Worked on budget presentation
> Worked on publication
> Preparing for new auditors
> Worked on budget presentation
<hr>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> +41 New Incidents / -43 Resolved, Net gain/loss (-2) - 153 Remaining
> Resolved Server8 patch / restart issues
> Reviewed / Updated Data Store Server backups
> Reviewed / resolved UPS issues at Annex
˚ Need to order additional localized UPS systems
> Reviewed / Tested Hyper-V works for virtualization efforts
> Updated Flash players for numerous Annex systems
> Reviewed Firing Range Video surveillance options with vendor / obtained quotes
> Review outsourcing options with technology vendor
> Reviewed future traffic light connectivity options for cameras and controls
> Reviewed / resolved Ch30 video server hard drive issues
> Updated online data system user management page
> Attended Fire iPad training session, noted possible improvements to system
> Discussed E-Discovery with City Attorney office, records retention policy needs
> Reviewed coding requirements / system design for Road Closed database / web / map solutions
> Reviewed demonstration of Imaging System, Output Processor, and Work/paper flow
management system
> Continued build of Police Mobile Laptops
> Was not advised of PAVE forum 5/31/2012 - resolved broadcast through remote iPad controls
> Reviewed stolen iPad issue, activated tracking and notifications
> Worked on stolen City iPad and recovery of device using GPS location services 2am Saturday

<hr>
FIRE DEPARTMENT/Dru Tischer, Interim Chief
* Suppression
> Responded to 82 emergency calls: Breakdown of calls: Fires - 3, Rescue/EMS - 60, Hazardous
Conditions - 4, Service Calls - 5, Good Intent Calls - 9, and False Alarms - 1
* Prevention
Plan Reviews
> Primrose Communities, Bryan & Bradley (fire alarm system)
Requested/Administrative Inspections
> Calvary Baptist Church (new daycare)
> Shawnee CARE Association, 111 N. Kickapoo
Consultations/Meetings
> Trican, 41500 Wolverine Road
Permits/On-Site Inspections
> 1915 E. 10th (open burn)
> Shawnee Country Club (firework display)
> 1200 W. Benedict (open burn)
* Training
> Physical Fitness, Street & Hydrant Review, PFF Skills Evals, and Fire Tactics & Strategies
> Kaplan EMS C.E.U. Training: Anaphylaxis, Pediatric Seizures
> Kaplan Fire C.E.U. Training: Incident Command System, Building Construction, and Fire
Anatomy & Behavior
> In-service training with REACT EMS on LUCAS II CPR Device (All Shifts)
> iPad Apparatus Deployment Training (All Shifts)
> Continuation training three (3) Probationary Fire Fighters
> Continuation training two (2) Lieutenant Candidates
> Total Staff Training Hours = 70.5
<hr>
EMERGENCY MANAGEMENT/Don Lynch, Director
> EOC radio tests were conducted on Wednesday morning
> Audible test of outdoor warning devices was conducted at Noon on Wednesday
> Storm Watch Operations were conducted on Tuesday and Wednesday evenings
> Worked on budget amendments and purchases
> Researched and developed analysis of 9-1-1 fees
> Worked on update to damage assessment procedures
> Worked on updates to radio station licenses
> Coordinated with Hazard Mitigation Planning consultant on plan development
> Continued work on OBU addressing project
> Processed phone bills and claims
> Followed up on employee exposure report
> Worked on LEPC mid-year report
<hr>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> 15 Arrests - 62 reports
> Total Citations: 123/Handwritten Citations: 30E-Citations: 52 (75.61%)
> Worked stolen iPad case - iPad recovered and suspect in custody
> Saved suicidal lady from jumping off building
> Sentinel Class is proceeding and doing well (Police Volunteer Group)
* Dispatch
> Managed 1762 calls for service (Police/Fire/REACT)
* COPS Grant Program
> Special assignment with Task Force
* CID
> 19 Cases Forwarded to CID for Review
> 8 Felony Cases Assigned / 1 Non Felony Case Assigned
> 12 Felony Cases Cleared / 0 Non Felony Cases Cleared
> 6 Felony Charges Filed through DA's Office
> 1 Total Arrests Made
> 3 Call Outs
* Accreditation
> Lt King has been assigned the accreditation manager and is working the state accreditation
process for the department
> Number of Accreditation files worked on this week: 7 - OPS 309 - 315
Nuisance alarm letters distributed for the week: 1
> Number of Police Reports Taken: 2Number of Calls: 4
* Evidence
> Number of evidence items brought in: 60
> Number of evidence items released: 4
> Number of found property items taken in: 1
> Number of items submitted to OSBI: 24
> Number of items released from OSBI back to the department: 1
> Number of Police Reports Taken: 1Number of Calls: 4
> Note: Worked Patrol on Monday, May 28th, completed ADM Section, and proofread corrections
* Staff
> Police positions-59: 3 open positions / 1 in Field Training Program
> Dispatch positions-12: 9 available for service / 3 in training
> Animal Control Positions-4: 4 available for service

Remember: First Friday was moved to today, June 8, downtown!

Due to the rain last week the downtown First Friday event was moved to today, June 8th so make plans to be downtown starting at 4pm today for the event. 
 
First Friday website: http://www.firstfridayshawnee.com

Tuesday, June 5, 2012

Shawnee Beautification Committee agenda

AGENDA 
Shawnee Beautification Committee 
June 7, 2012 - 4:00 PM 
Shawnee City Hall Emergency Operation Center Conference Room 
1) Call to Order. 
 
2) Roll Call and Declaration of a Quorum. 
 
3) Approval of Minutes for March 2012. 
 
4) Discussion of Centennial Clock Repair. (Tom Terry) 
 
5) Discussion of Plantings in Auditorium Plaza. (Tom Terry) 
6) Discussion of Sign for Rose Garden Park. (Tom Terry) 
 
7) Old Business. Update on Streetscape Project and downtown sprinkler system. 
 
8) New Business. 
 
9) Comments. 
 
10) Adjournment

Friday, June 1, 2012

Staff Activity Report for May 20-26, 2012

ENGINEERING/STREETS/TRAFFIC CONTROL/John Krywicki, Director
Engineering Department:
* Kickapoo Street Widening Project (from MacArthur Street to Kickapoo Spur)
> City Staff is in the process of obtaining temporary construction easements that ODOT officials submitted to us on May 24, 2012. ODOT has indicated that EST, Inc (ODOTs consultant engineering firm that has designed the project) is completed. ODOT will let the project for bids as soon as the City acquires the additional easements ODOTs consultant now says is needed. City Staff anticipates it will take 3-4 weeks to contact all the property owners and arrange contacts/meetings around their schedules.
* Harrison Street Median Landscaping Project (Median just south of I-40 and north of Gordon Cooper Vo-Tech entrance)
> Final Plans were approved by ODOT and we received Notice to Proceed with bid letting from ODOT on May 30, 2012. Project will be advertised and also sent to 'plan rooms in OKC and Tulsa. Pre-bid meeting is scheduled for June 27, 2012, and The Bid Opening will be on July 16, 2012 at the City Commission regularly scheduled meeting. The median just south of I-40 and north of Gordon Cooper Vo-Tech entrance is to have the concrete removed and installation of raised stamped concrete border, backfilled with suitable soil and then landscaped with a variety of bushes and ornamental plantings.
* Expo Parking Lot Improvements
> Project was awarded to CGC, LLC in the amount of $1,696,850. Project is approximately 85% completed. The east parking lots are completed. Landscaping and irrigation of the west parking lot is to be included in the project due to action taken by the City Commission at their April 2, 2012 meeting authorizing a Change Order for landscaping and irrigation system, approximate cost of landscaping & irrigation is at $136,000.
* Gordon Cooper Bridge (southbound lanes)
> The City and Citizen Potawatomi Nation (CPN) have entered into an Agreement to provide funding to repair and resurface the bridge deck for the southbound two lanes of the bridge. The southbound two lanes are closed, but traffic in both directions will be maintained on the northbound two lanes for the duration of this repair project. Specifications, bid documents, and plans have been completed by the City, and were given to the CPN. The low bid on the project was PbX Corporation and began work on the bridge Wednesday May 23, 2012. Project will take approximately 3 months to complete.
* Kickapoo & Kulhbird Lane Safety Improvements
> Design plans completed and project currently out for bids. The Bid Opening is scheduled for June 18, 2012.
* Lake Road Bridge Repair Project
> Project was awarded to PbX Corporation in the amount of $630,316.30. Currently all deck work has been completed, but bridge is down to one lane while contractor works on repair columns and pier caps from underneath the bridge. All bridge work should be completed by June 8th and opened to two lane traffic. Staff will begin determining final quantities and costs of work from field measurements of work completed.
* Bryan & Independence Intersection Traffic Signal Project
> Design plans for the signalization of the intersection have been completed and the project is currently out for bids. The Bid Opening is scheduled for June 18, 2012.
* Rehab Asphalt Streets Project (FY11-12)
> Project is currently out for bids. The Bid Opening is scheduled for June 18, 2012.
* Rehab Concrete Streets Project (FY11-12)
> This project is a maintenance type project whereby badly broken and cracked concrete paving panels are removed and replaced. Project will be advertised for bids and the Bid Opening scheduled for June 18, 2012. Currently only $350,000 is budgeted for this maintenance project, and the main focus of repairs will be on Independence Street from Center to Sequoyah.
Traffic Control Department
> No update this week
Street Department
> Reconstructing concrete perimeter road around the Expo Center; replace flume on N. side; saw-
cut 600 ft.; sawed and sealed concrete that was poured.
> Roads graded in the Lake area: Pecan Grove Road (east and west), Ingram Road, Eckel Road, Walker Road (north), and Westlake Road.
<HR>
UTILITY DEPARTMENT/Jim Bierd, Director
* Water Treatment Plant (Staff of 10)
> Average production: *MGD - 4.720 Last week: *MGD - 4.531
> Pumped 524,414,000 MG to date compared to 489,998,000 MG for same period last year
> Performed routine plant maintenance
*MGD: Million Gallons Daily
* Southside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.182 **BOD - 24 mg/l ***TSS - no test ran this week
> Performed regular maintenance on the plant
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Northside Wastewater Treatment Plant (Staff of 7)
> Flows averaged: *MGD - 1.512 **BOD - 2.4 mg/l ***TSS - 1.9
> Hauled 306,000 gallons of bio-solids for May
> Performed regular maintenance on the plant and mowed
*MGD: Million Gallons Daily **BOD: Biochemical Oxygen Demand ***TSS: Total Suspended Solids
* Water Distribution (Staff of 11)
> Service Calls - 66, Water/Sewer Line Locates - 47, Leak Checks - 8, Cut-offs Replaced - 3,
Main Breaks Repaired - 0, and Reset Water Meters - 4
> 1601 S. Gordon Cooper Drive: relocated water meter from roadway
> Doing clean-up and placing top soil where needed following main break repairs
* Wastewater Collection (Staff of 7)
> Sewer lines flushed - 22,722 ft. Flushed (year to date) - 409,242 ft.
> Total Service Calls - 50, Sewer Lines Checked - 38, Emergency Sewer Calls - 3, and Lift
Stations Checked - 11
> Worked on the preventative maintenance flusher list and maintenance on Lift Stations
* Construction Inspector
> Tri-Star will be doing the point repairs on the 24" sewer main beginning Tuesday, May 29th
Once complete, Tri-Star will return to pipe bursting Severn Street. Project is 25% complete.
> Cottage Place water and sewer has been installed and tested. All tests have passed. We are
waiting on bac-t test results from DEQ.
* Capital Projects
> Multi-Reservoir Yield & Operations Analysis
Budgeted Project $98,300.00. Actual project cost $98,300.00. Project awarded to CDM (Camp, Dresser, and McKee) in December 2010. Project completed April 2012.Project is 100% complete.
> Sanitary Sewer Rehab Project/Pipe Bursting (Various Locations)
Budgeted project amount $500,000.00. This project has been awarded to Tri-Star Utilities, Inc., Independence, Kansas. The Notice to Proceed was issued on February 16, 2012 with 180 days for project completion with approximate date of completion August 16, 2012. As of this date, there have been four individual pipe bursted lines totaling 2230 feet. Two emergency repairs have been completed, one in the alley south of Pulaski Street between Broadway and Beard and one in the alley east of Tucker between Darrow and Anna. Following the emergency repairs Tri-Star moved to Seneca Street to start the list of line bursts and onto Chapman and 45th. They have completed the sidewalk and retaining wall at 16 E. Drummond Street between Broadway & Union. Presently 470 ft. of pipe has been pulled and six (6) services hooked up. Tri-star spent the week going back to previous jobs on Seneca and Chapman and finished clean up and raking out yards and restoring properties as they were prior to construction. They are currently bursting lines on Severn Street and will continue forward with project as planned. Tri-Star will be doing the point repairs on the 24" sewer main the Tuesday, May 29th. Once complete, they will return to Severn Street. Project is 25% complete.
> Water Line Replacement
Lakeview Estates: Minnesota, Franklin, and Hughes Circle
Budgeted project amount $500,000.00. On Monday, May 21, 2012 bids were opened, read aloud, and tabled at the Shawnee Commission Meeting. Due to the relative closeness in all bids, all four bidders will be sent questionnaires and all evaluated to determine the best bid. As stated in the specifications, the best bid will be awarded the contract.
Plans, specifications, site and hydraulic evaluation report prepared by The Land Run Group, LLC., Shawnee, Oklahoma. An estimated cost for Lakeview project $143,085.80. A permit to construct is in the process with Department of Environmental Quality for project.
Midland Street: between Kickapoo & Airport Drive and between Midland & Franklin
The Land Run Group, LLC., Shawnee, Oklahoma are currently in the process of preparing plans, specifications, and estimated project cost.
> Airport Sewer Lift Station Rehab
Budgeted project amount $70,000.00. Actual project cost $139,918.00. Project was awarded to Slattery Construction, Woodward, Oklahoma. The Notice to Proceed was issued on March 23, 2012 with 90 days completion, approximate project date of completion is June 25, 2012.
> Mounted CCTV Multi-Conductor Inspection System (Camera Inspection Truck)
Budgeted project amount $175,000.00. Actual cost $109,786.00 awarded to Baker Equipment, Edmond, Oklahoma. The Notice of Award was issued on January 18, 2012. The estimated date of delivery on truck is scheduled for June 2012.
> Valve Insertion Equipment
Budgeted project amount $35,000.00. Insta-Valve Unit was purchased from Hydra-Stop, Alsip, IL for $37,500.00 on December 16, 2011. Twenty-two inserta-valves were purchased for $63,339.20 on January 13, 2012. On April 23, 2012, an additional twenty-nine inserta valves were ordered for installation at $89,619.30 with an approximate delivery date of May 7, 2012. As of this date, twenty valves have been installed in previously identified problem areas.
> Land Application Apparatus (Sludge Truck)
Budgeted project amount $350,000. Actual cost $304,341.00. Project awarded to Quality Truck & Equipment Company, Bloomington, IL on October 2011. Estimated date of delivery scheduled for July 2012, because manufacturer will not build truck until beginning of the new line of production that will begin the end of May.
<HR>
PLANNING/COMMUNITY DEVELOPMENT/Justin Erickson, Director
* Planning
> The City hosted a Code Workshop for area builders and contractors on May 24. Approximately
40 people attended.
> Staff attended the Chamber of Commerce regular meeting.
> Staff attended redevelopment training in Oklahoma City.
> Staff met with developers and assisted with plan submittals.
* Shawnee Urban Renewal Authority
> Closed on the sale of a vacant lot at 1311 E. Ada.
> Conducted an inspection and prepared project specifications for one residence.
<HR>
PARKS/CEMETERY/EQUIPMENT SERVICES/James Bryce, Director of Operations
* Parks Maintenance Division
> Daily cleanup route on Main Street and in city parks
> Completing Park inspections
> Various repairs and graffiti removal in several city parks and buildings
> Mowing and weed eating in all areas
> Herbicide spraying fence lines
> Mosquito control every Tuesday and Thursday evening weather permitting
> Municipal pool is operational and is scheduled to open on Monday, May 28th
* Cemetery Division
> Three (3) burials last week
> Leveling markers, herbicide spraying, mowing, and weed eating
* Central Garage
> 33 units in last week with 45 total repairs to vehicles and equipment
> Training has begun for EVT and ASE
> Exploring the possible use of CNG/Propane vehicles for city fleet
* Current Projects
> Lake #1 fishing dock is closed due to storm damage, no date for reopening. Budget for new
dock in FY 12-13
> Writing specifications for the Floating Fishing Dock on Lake #1
> Working on various projects on Lake #1
> Community Center Fire Suppression System installation is underway
> AC repair at City Hall and new AC at Auditorium (Estimates have been received)
<HR>
AIRPORT/Rex Hennen, Assistant Airport Manager
* Airport Advisory Board
> Monthly meeting was held at 5:30 p.m., May 23, 2012 in the Airport Terminal.
˚ Recommended lease terms for Oklahoma Aviation to present to City Commission for
execution.
˚ In discussions with Enterprise Car Rental to locate their operations at the Airport.
˚ Update of the Airport's Business Plan is underway.
* Parallel Taxiway Project
> All construction complete and final inspection was held Tuesday, September 6
> Punch list items have been addressed.
> FAA grant will remain open until all seeded areas have established a permanent root system.
> Portion of payment for seeding being withheld from contractor until grass established
Contractor has begun reseeding the bare areas
> A small area of the new apron paving has settled. Contractor is preparing a proposal to correct
the situation.
* Runway Rehabilitation Project
> FAA Grant: $3, 524,477 and the OAC Grant: $221,006
> Phase I construction underway:
˚Complete removal/replacement of east side of the south 1,700 ft. of the runway (Removal has
been completed)
˚ Overlay/strengthening of south 3,000 feet of the runway
˚ Subgrade has been stabilized with lime
˚ Placement of aggregate base is complete.
˚ Placement of asphalt leveling course is complete.
˚ Placement of fabric and surface course is complete.
˚ Installation of runway edge lighting is underway.
> Installation of LED runway lights
> Grading of safety areas
* Foreign Trade Zone Application
> Matthew Weaver reports that the application is under final review and approval is imminent.
* Department of Commerce "Oklahoma Certified Site Program - Aerospace Park"
> Application is nearing final completion by SEDF and airport staff.
* 2012 Pilots and Pancake Fly-in - Saturday, October 6, 2012
> Planning for larger air show including acrobatic planes
EXPOSITION CENTER/Mike Jackson, Operations Manager
* IFYR 2012 (entries as of May 31, 2012)
> 889 contestant
> 1,563 event entries
> States - 27 Canada - 2
<HR>
CITY CLERK'S OFFICE/UTILITY BILLING/Phyllis Loftis, City Clerk
* City Clerk
> Preparation of 5/21/12 City Commission Minutes
> Preparation of end of fiscal year annual contracts
> Research regarding Shawnee Twin Lakes
> Preparation of Contract Review recommendations for June 4th Commission meeting
> Normal routine duties including tort claims, insurance on vehicles and property
> General record management maintenance at Record Center
* Utility Billing/Customer Service
> Zone 2 cut-off for non-payment of accounts (5/23/12)
> Zone 2 billing (5/25/12)
> Finalize advertising for Homeland kiosk and order banners
> Routine customer service/billing transactions and issues
<HR>
HUMAN RESOURCES/Tammy Johnson, Director
> Processing evaluations/PAA's for status changes/retirements/resignations
> Processing insurance status changes/retirements/resignations
> Processing Open Enrollment paperwork
> Updating/maintaining employee records for insurance
> Processing monthly reports for workman's comp and review and attend WC case proceedings
> Processing new employee insurance/retirement/new hire paperwork
> Conducting interviews for open positions
> Observe crews in the field for safe work procedures
> Processing items for compensation study
<HR>
FINANCE DEPARTMENT/Cynthia Sementelli, Finance
> Worked on budget presentation
> Met with City Manager concerning budget
> Met with Commissioners concerning budget
> Attended contract review meeting
<HR>
INFORMATION SYSTEMS/Steve Nolen, Chief Information Officer
> 37 New Incidents / Closed 37 incidents / 155 Outstanding
> Deployed iPads for Fire Department Use
> Updated CADCom to handle carbon copy emails for an account. This is not public yet - internal
use / testing only
> Scheduled / Produced live City Commission Meeting
> Updated CADCom ViewCall features
˚ Moved to OpenStreet Maps due to Google API limits
˚ Added HTML5 location code to page viewer to locate unit viewing call
˚ Added linkage for call routing from unit location to call location
> Reviewed new SMA folder structure / planned security groups with Utility Director
> Established IT Employee Group (iTEG) agenda and meeting date/time
> Updated website news posting to post to http://blog.ShawneeOK.org
> Resolved AED data download issues for FS1
> Assisted CID for security video operations for business
> Created employee network ID and Access Control ID / Configuration
> Update network / software permissions for HR, WTP, Etc
> Continued build of mobile laptops for Police
<HR>
FIRE DEPARTMENT/Dru Tischer, Interim Chief
* Suppression
> Responded to 99 emergency calls: Breakdown of calls: Fires - 7, Rescue/EMS - 68, Hazardous
Conditions - 2, Service Calls - 3, Good Intent Calls - 13, and False Alarms - 6
* Training
> Physical Fitness
> Street & Hydrant Review
> Kaplan EMS C.E.U. Training: Anaphylaxis, Pediatric Seizures
> Kaplan Fire C.E.U. Training: Incident Command System, Building Construction, and Fire
Anatomy & Behavior
> Continuation training three (3) Probationary Fire Fighters
> Continuation training two (2) Lieutenant Candidates
> Total Staff Training Hours = 95
EMERGENCY MANAGEMENT/Don Lynch, Director
> Outdoor Warning Devices were audible tested at Noon on Wednesday.
> Worked on Emergency warning lights on Police vehicle
> Continued with shop cleaning and sorting of equipment
> Installed television set in City Attorneys office
> Performed EOC Radio tests on Wednesday morning
> Continued work on OBU addressing project, working on dorm addressing
> Assigned new address
> Registered 2 new shelters in Shawnee
> Registered 2 contacts for Blackboard Connect
> Assisted City Manager with research project concerning MMA events in Oklahoma
> Prepared and issued Commission cards for court employees
> Attended Board of County Commissioners meeting on Monday afternoon
> Attended preliminary damage assessment training conducted by State Emergency Management
in Ada on Tuesday morning
> Participated in Emergency Management team radio tests on Tuesday evening
<HR>
POLICE DEPARTMENT/Russ Frantz, Chief
* Police
> 30 Arrests - 154 reports
> Total Citations: 91/Handwritten Citations: 39 E-Citations: 52 (57.14%)
> Worked kidnapping case - three suspects in custody
> Pursuit - two subjects in custody, six pounds of marijuana and $739.00 seized
* Dispatch
> Managed 1730 calls for service (Police/Fire/REACT)
* COPS Grant Program
> 15 Citations / 8 Arrests / 9 Warrants
> Assisted Dayshift, Evening Shift, and DTF
> Assisted DA with investigation follow-up
> Safe Highway Media Corridor / Metro Area Traffic Safety
> Initiated programs picked up: Reserve program, Drug tip hotline, Crime stoppers, and Take 25
Events with Citizen Pottawatomie Nation, Community Relations class for Sentinels, and Boy
Scout facilitators for Explorer program
COPS Grant Program (continued)
> Patrols: Extra patrol, School Zones Patrol, Mall Patrol, and Park Patrol for increased vandalism
> Planned activities: Boy Scouts, Sentinels, DL checks, Warrant sweeps, Compliance Checks, and
Safety Corridor,
> Assisted patrol Days, Midnights, and Evenings
> Community Contacts: Sub Station, DA Office, PCSO & DTF, City Court, MATCS, REOW,
Neighborhood Watches, A-Ok railroad, Tecumseh PD, Pottawatomie County, and CPN Police
* CID
> 25 Cases Forwarded to CID for Review
> 9 Felony Cases Assigned / 1 Non Felony Case Assigned
> 2 Felony Cases Cleared / 3 Non Felony Cases Cleared
> 11 Felony Charges Filed through DA's Office
> 6 Total Arrests Made
> 1 NFN Cases Being Looked Into
> 4 Call Outs
* Accreditation
> Lt King has been assigned the accreditation manager and is working the state accreditation
process for the department
> Number of Accreditation files worked on this week: 7 - OPS 309 - 315
> Number of Police Reports Taken: 1 Number of Calls: 3
* Evidence
> Number of evidence items brought in: 44
> Number of evidence items released: 8
> Amount of drug money returned: $1,970.16
> Number of items submitted to OSBI: 9
> Number of items released from OSBI back to the department: 4
> Number of Police Reports Taken: 0 Number of Calls: 1
* Staff
> Police positions-59: 3 open positions / 1 in Field Training Program
> Dispatch positions-12: 9 available for service / 3 in training l
> Animal Control Positions-4: 4 available for service

City of Shawnee Oklahoma Update

Wednesday, June 27, 2012

Water Line Insurance? Read more here...

Monday, June 25, 2012

Bulk Waste schedule for July 2012.

Trash Service will run on Wednesday July 4th 2012.

Thursday, June 21, 2012

Staff Activity Report for June 10 - 16, 2012

Advance warning of road construction

Tuesday, June 19, 2012

City announces new Fire Chief: David Short

Monday, June 18, 2012

Staff Activity Report for June 3 - 9, 2012

Friday, June 8, 2012

Staff Activity Report for May 27-June 2, 2012

Remember: First Friday was moved to today, June 8, downtown!

Tuesday, June 5, 2012

Shawnee Beautification Committee agenda

Friday, June 1, 2012

Staff Activity Report for May 20-26, 2012

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